MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Saugus
CPR Onsite Year: 2011-2012
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 09/20/2012.
Mandatory One-Year Compliance Date: 09/20/2013
Summary of Required Corrective Action Plans in this Report
Criterion
SE 1
SE 2
SE 3
Criterion Title
Assessments are appropriately selected and interpreted for
students referred for evaluation
Required and optional assessments
SE 4
Special requirements for determination of specific learning
disability
Reports of assessment results
SE 6
Determination of transition services
SE 8
IEP Team composition and attendance
SE 9A
Elements of the eligibility determination; general education
accommodations and services for ineligible students
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
SE 13
Criterion Title
Progress Reports and content
SE 15
Outreach by the School District (Child Find)
SE 18B
Determination of placement; provision of IEP to parent
SE 19
Extended evaluation
SE 24
Notice to parent regarding proposal or refusal to initiate or
change the identification, evaluation, or educational
placement of the child or the provision of FAPE
Parental consent
SE 25
SE 29
SE 32
Communications are in English and primary language of
home
Parent advisory council for special education
SE 41
Age span requirements
SE 43
Behavioral interventions
SE 46
SE 55
Procedures for suspension of students with disabilities when
suspensions exceed 10 consecutive school days or a pattern
has developed for suspensions exceeding 10 cumulative
days; responsibilities of the Team; responsibilities of the
district
Procedural requirements applied to students not yet
determined to be eligible for special education
FAPE (Free, appropriate, public education): Equal
opportunity to participate in educational, nonacademic,
extracurricular and ancillary programs, as well as
participation in regular education
Special education facilities and classrooms
CR 3
Access to a full range of education programs
CR 7
Information to be translated into languages other than
English
Student handbooks and codes of conduct
SE 47
SE 48
CR 10A
CR 13
CR 16
Availability of information and academic counseling on
general curricular and occupational/vocational opportunities
Notice to students 16 or over leaving school without a high
school diploma, certificate of attainment, or certificate of
completion
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
CR 17A
CR 18
Criterion Title
Use of physical restraint on any student enrolled in a
publicly-funded education program
Responsibilities of the school principal
CR 20
Staff training on confidentiality of student records
CR 21
Staff training regarding civil rights responsibilities
CR 23
Comparability of facilities
CR 25
Institutional self-evaluation
CR 26A
Confidentiality and student records
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 1 Assessments are appropriately selected and interpreted for
Partially Implemented
students referred for evaluation
Department CPR Findings:
The student record review and staff interviews determined that the district does not
always select assessments that provide accurate aptitude and achievement levels for
elementary students with severe cognitive disabilities.
Description of Corrective Action:
1)The district will survey current assessments we have by building and by related service
program.
2)Based on the data collected, the district will assess what is needed to ensure
appropriate assessments determine disability, and for students with severe disabilities.
3)District will order the materials needed.
4) District will provide training opportunities for the process of determining assessments
around suspected disability and eligibility determination.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director of Pupil Personnel, School Psychologists
Completion:
06/30/2012
Evidence of Completion of the Corrective Action:
1)There will be a variety of assessments when testing around suspected disability and for
cognitive disabilities at different age levels.
2)Files will exhibit that staff are using two or more measures to determine SLD.
3)There will be completed trainings to support the needs of the district.
Description of Internal Monitoring Procedures:
The special education office will review the surveys, order the materials and plan the PD.
File review to check appropriateness of assessments.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 1 Assessments are appropriately
Status Date: 12/03/2012
selected and interpreted for students
referred for evaluation
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action that it will survey and
assess its current assessment tools and will train staff on selecting and conducting the
appropriate assessment(s) that will provide accurate aptitude and achievement levels for
elementary students with severe cognitive disabilities. The Department also accepts the
corrective action of conducting an internal record review of files to ensure that the
noncompliance regarding this criterion has been remedied.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide the results of the district's assessment analysis, as well as evidence of the staff
training conducted, including attendance (with name and role), agenda and any training
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
4
materials. This progress report is due February 1, 2013.
Conduct an internal record review, post the training, of elementary level files to determine
whether assessments were conducted that provide accurate aptitude and achievement
levels. Please provide an analysis of this review to include the number of records
reviewed, and the number of records found to be non-compliant. For any records found to
be non-compliant, please provide an analysis of the root cause(s) and any steps that the
district has taken to remedy the non-compliance. This progress report is due April 12,
2013.
*Please note that when monitoring, the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the record review; b) Date of the review; c) Name of the
person(s) who conducted the review, their role(s), and their signatures.
Progress Report Due Date(s):
02/01/2013
04/12/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
5
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 2 Required and optional assessments
Partially Implemented
Department CPR Findings:
The student record review demonstrated that the district does not always develop consent
forms to assess students in all aspects of his/her disability for students with behavioral
and learning disabilities. Additionally, the Educational Assessment A (which includes the
student's history and progress in the general curriculum) and observations were not
consistently found in student files.
Description of Corrective Action:
See SE1
Have IST and referral process better identify area of suspected disability and to determine
assessments.
Train staff to understand what assessments to assess certain educational disabilities.
Observations and EdA/B: checklists will be created to ensure that documentation is
submitted with the packets into the files. Training to remind staff that they need to be
completed and turned in.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director of Pupil Personnel, Educational Team Leaders
Completion:
06/30/2012
Evidence of Completion of the Corrective Action:
The staff will be using more than one measure to determine SLD and disability.
Documentation will be in the file.
Description of Internal Monitoring Procedures:
Random monitoring of files over the course of the year.
The office staff will make sure that the Ed A and Ed B forms are turned in with the
packets, as noted on the cover sheets.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 2 Required and optional assessments
Corrective Action Plan Status: Approved
Status Date: 12/06/2012
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action that it will develop a
better referral/consent process for assessing students with behavioral and learning
disabilities, will utilize Education Assessment Forms A and B, and will train staff
accordingly.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide evidence of the staff training conducted, including attendance (with name
and role), agenda and any training materials used. This progress report is due February 1,
2013.
Conduct an internal record review, post the training, of files in which students with
behavioral and learning disabilities were assessed in all aspects of the disability, as well as
files in which Educational Assessment Forms A and B and observations were completed.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
6
Please provide an analysis of this review to include the number of records reviewed, and
the number of records found to be non-compliant. For any records found to be noncompliant, please provide an analysis of the root cause(s) and any steps that the district
has taken to remedy the non-compliance. This progress report is due April 12, 2013.
*Please note that when monitoring, the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the record review; b) Date of the review; c) Name of the
person(s) who conducted the review, their role(s), and their signatures.
Progress Report Due Date(s):
02/01/2013
04/12/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
7
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 3 Special requirements for determination of specific learning
Partially Implemented
disability
Department CPR Findings:
According to the student record review, the written determination to designate whether a
student has a specific learning disability (SLD) was not in student files or was not signed
by all members of the IEP Team. Additionally, some records did not have complete
documentation for the determination of the specific learning disability, including
consented-to observations. The record review also showed that in some cases, IEP Teams
made a finding of SLD without use of the required process.
Description of Corrective Action:
SLD training: District will provide training opportunities for the process of determining
assessments around suspected disability and eligibility determination.
Implement protocols for observation form completion.
More than one measure of assessment to determine SLD available to staff (SE1)
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director of Pupil Personnel, Educational Team Leaders
Completion:
03/29/2013
Evidence of Completion of the Corrective Action:
SLD forms complete.
Teachers using more than one measure to determine SLD.
Description of Internal Monitoring Procedures:
Random selection of files. Review of packets as they are submitted to office.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 3 Special requirements for
Status Date: 12/06/2012
determination of specific learning
disability
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action that it will train staff
regarding the process and procedures for SLD determination.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide evidence of the staff training conducted, including attendance (with name
and role), agenda and any training materials. This progress report is due February 1,
2013.
Conduct an internal record review, post the training, of files in which students who were
suspected of having a Specific Learning Disability were assessed. Please provide an
analysis of this review to include the number of records reviewed, and the number of
records found to be non-compliant. For any records found to be non-compliant, please
provide an analysis of the root cause(s) and any steps that the district has taken to
remedy the non-compliance. This progress report is due April 12, 2013.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
8
*Please note that when monitoring, the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the record review; b) Date of the review; c) Name of the
person(s) who conducted the review, their role(s), and their signatures.
Progress Report Due Date(s):
02/01/2013
04/12/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
9
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 4 Reports of assessment results
Partially Implemented
Department CPR Findings:
According to the student record review, psychological assessment reports contained a
description of the testing protocol and a diagnostic impression without an explanation of
the results. Additionally, achievement and related services assessment reports did not
consistently contain explicit recommendations for meeting student needs.
Description of Corrective Action:
The district will create a template for academic achievement assessments (currently WJIII
print out only).
Review report writing with the staff to explain what is required in the assessment.
Once completed, terminate the use of electronic reports created by the scoring program.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director of Pupil Personnel, School Psychologists
Completion:
03/29/2013
Evidence of Completion of the Corrective Action:
Consistent report format for all evaluations with an explanation of results and
recommendations.
Description of Internal Monitoring Procedures:
Random selection of files.
ETLs will monitor the evaluations as they are turned in.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 4 Reports of assessment results
Corrective Action Plan Status: Approved
Status Date: 12/06/2012
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action that, for psychological
assessments, it will train staff to include an explanation of testing results, as well as
explicit recommendations for meeting student needs.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of the staff training conducted, including attendance (with name and
role), agenda and any training materials. This progress report is due February 1, 2013.
Conduct an internal record review, post the training, of files in which psychological,
achievement and related services assessments were conducted. Please provide an
analysis of this review to include the number of records reviewed, and the number of
records found to be non-compliant. For any records found to be non-compliant, please
provide an analysis of the root cause(s) and any steps that the district has taken to
remedy the non-compliance. This progress report is due April 12, 2013.
*Please note that when monitoring, the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the record review; b) Date of the review; c) Name of the
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
10
person(s) who conducted the review, their role(s), and their signatures.
Progress Report Due Date(s):
02/01/2013
04/12/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
11
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 6 Determination of transition services
Partially Implemented
Department CPR Findings:
According to the student record review, middle school student files for students ages 14
and over did not consistently contain transition plans.
Description of Corrective Action:
Train ETLs on how to use the TPFs correctly. Through CSPD the district will complete
training on Transition Planning for staff at the middle school and high school level.
Request put into the DESE CSPD project on 10/15/2012 for the training to be completed
in March 2012.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director of Pupil Personnel, ETLs, Guidance
Completion:
03/29/2013
Evidence of Completion of the Corrective Action:
TPF Forms embedded in IEPs; program Development
Description of Internal Monitoring Procedures:
TPF forms will be turned in with packets as noted in created cover sheets for files (SE 2).
Random selection of files.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 6 Determination of transition services
Corrective Action Plan Status: Approved
Status Date: 12/06/2012
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action that it will train staff on
Transition Planning for students ages 14 and older.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of the staff training conducted, including attendance (with name and
role), agenda and any training materials. This progress report is due February 1, 2013.
Conduct an internal record review, post the training, of middle school files for evidence of
transition plans for students age 14 and over. Include the number of records reviewed
and the number of records in non-compliance. For any records found to be non-compliant,
please provide an analysis of the root cause(s) and any steps that the district has taken
to remedy the non-compliance. This progress report is due April 12, 2013.
*Please note that when monitoring, the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the record review; b) Date of the review; c) Name of the
person(s) who conducted the review, their role(s), and their signatures.
Progress Report Due Date(s):
02/01/2013
04/12/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
12
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 8 IEP Team composition and attendance
Partially Implemented
Department CPR Findings:
According to staff interviews and the student record review, the district does not ask for a
parent's written agreement to excuse an IEP Team member when the attendance of the
IEP Team member is not necessary because the member's area of the curriculum or
related services is not being modified or discussed.
Description of Corrective Action:
Review the process on how and when to use the member excusal form with the ETLs.
Train ETLs on who to put on the meeting invitation, as per MA regulations. To ensure
appropriate usage of the member excusal forms.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director of Pupil Personnel, ETLs
Completion:
01/30/2013
Evidence of Completion of the Corrective Action:
N3As will have appropriate people invited to meeting, as per MA regs.
There will be an appropriate process to excuse a Team member at the meeting, prior to
the start.
Member excusal forms will be located in files. When used, noted in N1 and in additional
information of IEP.
Description of Internal Monitoring Procedures:
Noted on cover sheet when packets are turned into the special education office.
Reviewed by office staff and Executive Director when submitted.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 8 IEP Team composition and
Status Date: 12/06/2012
attendance
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action to train staff on the
appropriate process and procedures when excusing a Team member from an IEP meeting.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of the staff training conducted, including attendance (with name and
role), agenda and any training materials. This progress report is due February 1, 2013.
Conduct an internal record review, post the training, of files in which Team members were
excused from an IEP meeting prior to its start. Please provide an analysis of this review to
include the number of records reviewed, and the number of records found to be noncompliant. For any records found to be non-compliant, please provide an analysis of the
root cause(s) and any steps that the district has taken to remedy the non-compliance.
This progress report is due April 12, 2013.
*Please note that when monitoring, the district must maintain the following
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
13
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the record review; b) Date of the review; c) Name of the
person(s) who conducted the review, their role(s), and their signatures.
Progress Report Due Date(s):
02/01/2013
04/12/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
14
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 9A Elements of the eligibility determination; general
Partially Implemented
education accommodations and services for ineligible students
Department CPR Findings:
According to the student record review, the district did not always document its next
step(s) in the Notice of School District Refusal to Act (N2) when a student is not found
eligible for special education.
Description of Corrective Action:
Train the ETLs on how to document the meeting in a N2 and what to include in the next
steps.
Sample letters will be provided to the ETLs to see what they should and should NOT be
embedding in the letters.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director of Pupil Personnel, ETL
Completion:
01/30/2013
Evidence of Completion of the Corrective Action:
N2s consistently on file.
N2 letters have the meeting well documented and next steps noted.
Description of Internal Monitoring Procedures:
Step one) They will be reviewed by the Executive Director of Pupil Personnel before they
get sent out in the mail
Step two) Once improvement noted, random selection of letters to review to ensure they
are accurate.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 9A Elements of the eligibility
Status Date: 12/06/2012
determination; general education
accommodations and services for
ineligible students
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action that it will train staff
regarding the appropriate content of N2 letters.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of the staff training conducted, including attendance (with name and
role), agenda and any training materials. This progress report is due February 1, 2013.
Conduct an internal record review, post the training, of files in which a determination of
ineligibility was found and the Notice of School District Refusal to Act (N2) was sent to the
parents. Please provide an analysis of this review to include the number of records
reviewed, and the number of records found to be non-compliant. For any records found to
be non-compliant, please provide an analysis of the root cause(s) and any steps that the
district has taken to remedy the non-compliance. This progress report is due April 12,
2013.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
15
*Please note that when monitoring, the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the record review; b) Date of the review; c) Name of the
person(s) who conducted the review, their role(s), and their signatures.
Progress Report Due Date(s):
02/01/2013
04/12/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
16
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 13 Progress Reports and content
Partially Implemented
Department CPR Findings:
According to the student record review and staff interviews, progress reports were not
consistently translated for parents whose primary language was not English.
Description of Corrective Action:
The district will assess current status to translate documents.
The district will develop protocols to have completed when a translation is needed.
There will be a list of translators for the district to use.
There will be a standard letter/language survey home asking parents what language
documents they prefer, to be kept on file.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director of Pupil Personnel, Executive Director of
Completion:
Curriculum and Instruction, principals
03/29/2013
Evidence of Completion of the Corrective Action:
Completed standard letters on file for bilingual families.
If parent requests translated documents, there will be translated documents in the file.
Description of Internal Monitoring Procedures:
Random selection of files.
Review of language surveys when they come in and make sure that they are distributed
to ensure translation.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 13 Progress Reports and content
Corrective Action Plan Status: Partially
Approved
Status Date: 12/06/2012
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action to develop protocols for
when translation services are needed by families and that a standard home language
survey documenting these translation needs be included in the file. The Department,
however, would require evidence of these newly developed protocols, the home language
survey, training for the appropriate staff regarding these protocols, and an internal record
review, post the training, to monitor for compliance.
Department Order of Corrective Action:
Develop new procedures for providing translated progress reports and train staff on these
procedures.
Required Elements of Progress Report(s):
Provide the Department with a copy of the newly developed protocols, as well as the
home language survey form, used when translation services are requested by families. In
addition, please provide evidence of the staff training conducted, including attendance
(with name and role), agenda and any training materials. This progress report is due
February 1, 2013.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
17
Conduct an internal record review, post the training, of files in which translation services
were requested by families. Please provide an analysis of this review to include the
number of records reviewed, and the number of records found to be non-compliant. For
any records found to be non-compliant, please provide an analysis of the root cause(s)
and any steps that the district has taken to remedy the non-compliance. This progress
report is due April 12, 2013.
*Please note that when monitoring, the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the record review; b) Date of the review; c) Name of the
person(s) who conducted the review, their role(s), and their signatures.
Progress Report Due Date(s):
02/01/2013
04/12/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
18
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 15 Outreach by the School District (Child Find)
Partially Implemented
Department CPR Findings:
According to staff interviews, the district's outreach is not inclusive of other sources of
referral for students in need of special education, such as community agencies and
pediatrician offices.
Description of Corrective Action:
Create a template letter to send out to:
-Community agencies
-Pediatrician offices
-Day care facilities
-Nursery Schools
The district will create a Child Find Brochure to send out with the letters.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director of Pupil Personnel, Pre-school Coordinator
Completion:
01/30/2013
Evidence of Completion of the Corrective Action:
District will have a record of the letters sent out through the created tracking system.
Through our referral tracking system, we will be able to note how many come through
Child Find.
Description of Internal Monitoring Procedures:
As part of the tracking system, there will be a calendar set up for when to send out the
notices over the course of the year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 15 Outreach by the School District
Status Date: 12/06/2012
(Child Find)
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action to create a letter that is
inclusive of other sources, such as community agencies, pediatrician offices, day care
facilities and nursery schools for the purpose of outreach (child find) for students who
may be in need of special education, or which would include students in need of special
education. The Department also accepts the district's corrective action that it will create a
tracking system for referral letters that come to the district.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the district's newly devised letter that will serve the purpose as
outreach (child find) for students who may be in need of special education or which would
include students in need of special education and the list of agencies/sources to whom the
letter was sent. In addition, please submit a detailed narrative of the district's newly
created tracking system for referral letters that come to the district. This progress report
is due February 1, 2013.
Progress Report Due Date(s):
02/01/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
19
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
20
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
According to staff interviews and the student record review, the district takes 10 days to
propose an IEP from the date of the IEP Team meeting. However, IEP Teams at the high
school level do not always give parents a summary of the decisions and agreements
reached during the IEP Team meeting, including a completed IEP service delivery grid and
a statement of the major goal areas associated with these services at the end of the
meeting consistent with the Department's Memorandum on the implementation of 603
CMR 28.05(7): "Parent response to proposed IEP and proposed placement" nor does the
high school issue the IEP and proposed placement within three to five days of the IEP
Team meeting.
Student record review and staff interviews determined that at the high school and middle
school, special education students are moved to more restrictive settings because of
behavioral concerns without obtaining signed consent from parents.
Description of Corrective Action:
New summary sheets created for Team meetings.
Review of the timelines with the staff.
Ongoing status reports tracking the data.
Restructure current process noted below of putting students in more restrictive settings:
-Referral for Restrictive Placement Process
-IAES Process
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director of Pupil Personnel, ETLs
Completion:
03/29/2013
Evidence of Completion of the Corrective Action:
ETL status reports will document IEP data for all meetings. Time lines will be noted on the
sheets.
There will be a documented process of students being placed in a more restricted setting.
Parent consent will be on file prior to movement.
Description of Internal Monitoring Procedures:
Monthly review of status reports.
Completed summary sheets completed in file.
Completed parental consents on file.
Random selection of files.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
21
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 18B Determination of placement;
Approved
provision of IEP to parent
Status Date: 12/06/2012
Basis for Partial Approval or Disapproval:
While the Department accepts that the district will create new summary sheets for Team
meetings, more detail will be required as to the restructuring of the process, as well as
the documented process for students being placed in a more restricted setting. In
addition, the Department will require that the district conduct a thorough training for staff
regarding the district's newly developed procedures.
Department Order of Corrective Action:
Train staff on the newly-developed procedures.
Required Elements of Progress Report(s):
Provide evidence of the staff training conducted, including attendance (with name and
role), agenda and any training materials on the use of the new summary sheets and
procedures for obtaining parental consent prior to moving students to new settings.
Submit copies of the new summary sheets.This progress report is due February 1, 2013.
Conduct an internal record review, post the training, demonstrating that summary sheets
are being completed and given to parents at the end of Team meetings and that parents
are signing consent forms when a student has been placed into an Interim Alternative
Educational Setting (IAES). Please provide an analysis of this review to include the
number of records reviewed, and the number of records found to be non-compliant. For
any records found to be non-compliant, please provide an analysis of the root cause(s)
and any steps that the district has taken to remedy the non-compliance. This progress
report is due April 12, 2013.
*Please note that when monitoring, the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the record review; b) Date of the review; c) Name of the
person(s) who conducted the review, their role(s), and their signatures.
Progress Report Due Date(s):
02/01/2013
04/12/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
22
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 19 Extended evaluation
Partially Implemented
Department CPR Findings:
According to the student record review, the district does not appropriately document the
extended evaluation process by using an extended evaluation form.
Description of Corrective Action:
Review the current process of Extended Evaluations with staff on the process: When to
use it, the process, the timelines and the correct form.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director of Pupil Personnel, ETLs
Completion:
01/30/2013
Evidence of Completion of the Corrective Action:
Extended Evaluation forms are completed correctly and in the file.
The district abides by extended evaluation timelines.
Description of Internal Monitoring Procedures:
File Review
Track use of Extended evaluations completed in the district.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 19 Extended evaluation
Corrective Action Plan Status: Approved
Status Date: 12/06/2012
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action that it will train staff on
the appropriate process and procedures regarding extended evaluations.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of the staff training conducted, including attendance (with name and
role), agenda and any training materials. This progress report is due February 1, 2013.
Conduct an internal record review, post the training, of files in which extended
evaluations were conducted. Please provide an analysis of this review to include the
number of records reviewed, and the number of records found to be non-compliant. For
any records found to be non-compliant, please provide an analysis of the root cause(s)
and any steps that the district has taken to remedy the non-compliance. This progress
report is due April 12, 2013.
*Please note that when monitoring, the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the record review; b) Date of the review; c) Name of the
person(s) who conducted the review, their role(s), and their signatures.
Progress Report Due Date(s):
02/01/2013
04/12/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
23
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 24 Notice to parent regarding proposal or refusal to initiate or Partially Implemented
change the identification, evaluation, or educational placement of
the child or the provision of FAPE
Department CPR Findings:
According to the student record review and staff interviews, principals require that
parents fill out a request for a special education evaluation, which delays the issuance of
the consent to evaluate form beyond five days. The record review demonstrated that
Notices of Proposed School District Action (N1) do not always document a meeting's
events. The record review also demonstrated that N1 notices were not consistently issued
with IEPs. The Notice of School District Refusal to Act (N2) forms were not consistently
found in student records. See also SE 18B and SE 25.
Description of Corrective Action:
Create a Team of administrators and stakeholders to review current process.
Create a process for IST and parent referrals to move smoothly within the 5 day timeline.
ETLs will be trained on writing N1 Letters and N2 Letters. The staff will use the checklist
to ensure that all documents are completed, sent and filed.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director of Pupil Personnel, principals, ETLs
Completion:
06/30/2013
Evidence of Completion of the Corrective Action:
There will be a system in place for IST and parent referrals.
Data will show that we are getting consents out within 5 school days of IST or parent
referral.
N1 and N2 letters will be fully completed and located in student files.
Description of Internal Monitoring Procedures:
N1 and N2 letters will be monitored and filed in the Special Education office. Initial
evaluation consent data will show that we are within the 5 day timeline. Review of files to
ensure compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 24 Notice to parent regarding
Status Date: 12/06/2012
proposal or refusal to initiate or change
the identification, evaluation, or
educational placement of the child or the
provision of FAPE
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action that it will create a
referral system and train staff to ensure compliance, as well as conduct training on
appropriate content for N1 and N2 forms.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide evidence of the staff training conducted, including attendance (with name
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
24
and role), agenda and any training materials. Submit a copy of the referral procedures.
This progress report is due February 1, 2013.
Conduct an internal record review, post the training, of files in which initial referrals for
special education were made and either N1 or N2 letters were completed and sent out
after the Team had convened. Please provide an analysis of this review to include the
number of records reviewed, and the number of records found to be non-compliant. For
any records found to be non-compliant, please provide an analysis of the root cause(s)
and any steps that the district has taken to remedy the non-compliance. This progress
report is due April 12, 2013.
*Please note that when monitoring, the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the record review; b) Date of the review; c) Name of the
person(s) who conducted the review, their role(s), and their signatures.
Progress Report Due Date(s):
02/01/2013
04/12/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
25
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 25 Parental consent
Partially Implemented
Department CPR Findings:
The student record review demonstrated that the district does not consistently obtain
consent when the district elects to conduct assessments to obtain current data as an
outcome of a disciplinary proceeding. Conversely, when the district does obtain consent
for assessments conducted during disciplinary proceedings, the assessments were not
consistently found in student files. In addition, according to student records, students are
moved to more restrictive placements without parental consent or, in some instances,
parents are asked to provide their consent on a letter sent by the building principal
instead of providing their consent to a change of placement on an IEP placement page.
Description of Corrective Action:
See also SE 18b.
Restructure current process noted below of putting students in more restrictive settings:
-Referral for Restrictive Placement Process
-IAES Process
Checklist for documents being turned into the file.
Title/Role(s) of responsible Persons:
Executive Director of Pupil Personnel, principals, ETLs
Expected Date of
Completion:
06/30/2012
Evidence of Completion of the Corrective Action:
There will be a documented process of students being placed in a more restricted setting.
Parent consent will be on file prior to movement.
Checklists will be completed in the file and the appropriate documentation will be noted.
Description of Internal Monitoring Procedures:
Executive Director will monitor the placement of students and the checklist to ensure that
documentation is on file.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 25 Parental consent
Corrective Action Plan Status: Partially
Approved
Status Date: 12/06/2012
Basis for Partial Approval or Disapproval:
While the Department accepts the district's proposed corrective action to restructure their
process and procedures for obtaining consent for assessments conducted during
disciplinary proceedings, the district will need to submit a detailed narrative of these
newly revised procedures. The Department will also require the district to conduct training
to staff regarding these procedures, including when a student is placed in a Interim
Alternative Education Setting (IAES).
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
26
Department Order of Corrective Action:
Submit a detailed narrative of the newly revised procedures and conduct training to staff
regarding these procedures, including when a student is placed in a Interim Alternative
Education Setting (IAES).
Required Elements of Progress Report(s):
Provide the Department with a copy of the newly developed procedures regarding this
criterion. In addition, please provide evidence of the staff training conducted, including
attendance (with name and role), agenda and any training materials. This progress report
is due February 1, 2013.
Conduct an internal record review, post the training, of files in which consent was
obtained for either assessments conducted during disciplinary proceedings or when a
student has been placed into an IAES. Please provide an analysis of this review to include
the number of records reviewed, and the number of records found to be non-compliant.
For any records found to be non-compliant, please provide an analysis of the root
cause(s) and any steps that the district has taken to remedy the non-compliance. This
progress report is due April 12, 2013.
*Please note that when monitoring, the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the record review; b) Date of the review; c) Name of the
person(s) who conducted the review, their role(s), and their signatures.
Progress Report Due Date(s):
02/01/2013
04/12/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
27
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 29 Communications are in English and primary language of
Partially Implemented
home
Department CPR Findings:
According to the student record review and staff interviews, the district does not
consistently translate documents such as progress reports, assessment summaries, or
notices to the parent when the primary language of the home is other than English.
Description of Corrective Action:
The district will assess current status to translate documents.
The district will develop protocols to have completed when a translation is needed.
There will be a list of translators for the district to use.
There will be a standard letter/language survey home asking parents what language
documents they prefer, to be kept on file.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director of Curriculum and Instruction, Executive
Completion:
Director of Pupil Personnel
03/29/2013
Evidence of Completion of the Corrective Action:
Completed standard letters on file for bilingual families.
If parent requests translated documents, there will be translated documents in the file.
Description of Internal Monitoring Procedures:
Will be monitored by the principals in their buildings to ensure that we have the correct
documentation needed and to ensure documents are being translated for their families.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 29 Communications are in English and
Status Date: 12/06/2012
primary language of home
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action to develop protocols for
when translation services are needed by families and that a standard home language
survey documenting these translation needs be included in the file.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide the Department with a copy of the newly developed protocols, as well as the
home language survey form, used when translation services are requested by families. In
addition, please provide evidence of the staff training conducted, including attendance
(with name and role), agenda and any training materials. This progress report is due
February 1, 2013.
Conduct an internal record review, post the training, of files in which translation services
were requested by families. Please provide an analysis of this review to include the
number of records reviewed, and the number of records found to be non-compliant. For
any records found to be non-compliant, please provide an analysis of the root cause(s)
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
28
and any steps that the district has taken to remedy the non-compliance. This progress
report is due April 12, 2013.
*Please note that when monitoring, the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the record review; b) Date of the review; c) Name of the
person(s) who conducted the review, their role(s), and their signatures.
Progress Report Due Date(s):
02/01/2013
04/12/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
29
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 32 Parent advisory council for special education
Partially Implemented
Department CPR Findings:
The district provides assistance to the parent advisory council and has consistently
supported the annual workshop on the rights of students and their parents and guardians
under the state and federal special education laws. According to the PAC and special
education staff, the district has not included the PAC in advising the district on matters
that pertain to the education and safety of students with disabilities, or meeting regularly
with school officials to participate in the planning, development, and evaluation of the
school district´s special education programs.
Description of Corrective Action:
Increase in ongoing participation and collaboration for PAC.
-They will be invited to participate on committees
-They will be invited to work with the district when looking at developing new programs
for students
Monthly meeting with PAC president.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director of Pupil Personnel, PAC
Completion:
03/29/2013
Evidence of Completion of the Corrective Action:
Increase in ongoing participation and collaboration for PAC as shown in their participation.
Description of Internal Monitoring Procedures:
Executive Director will work with the school communities to ensure that the PAC is
involved.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 32 Parent advisory council for special
Status Date: 12/06/2012
education
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action to increase participation
and collaboration with its PAC members by inviting them to participate on committees, as
well as including them when developing new programs in special education.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide the Department with evidence that the district has increased its attempts
to include PAC members to participate on committees and has included them when
developing new programs in special education. Also provide evidence that the PAC is
included in the evaluation of the district's special education programs. Evidence should
include agendas from committee meetings with the PAC. This progress report is due
February 1, 2013.
Progress Report Due Date(s):
02/01/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
30
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 41 Age span requirements
Partially Implemented
Department CPR Findings:
The document review determined that the age span between the youngest student and
oldest student during one period of the high school student center, a substantially
separate classroom setting, differed by 60 months. An age span waiver was not submitted
by the district.
Description of Corrective Action:
Semester tracking of the ages of students in grid C classes by age.
Train guidance counselors of the 48 month age span to ensure that students are not
grouped inappropriately.
Investigate with X2 to see if there is a way this can signal counselor when the age span is
exceeded when scheduling students.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director of Pupil Personnel, building principal
Completion:
03/29/2013
Evidence of Completion of the Corrective Action:
Student will be in like peer groups.
Small group setting will not exceed the 48 month span.
Description of Internal Monitoring Procedures:
Semester reviews of small group classes to ensure compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 41 Age span requirements
Corrective Action Plan Status: Partially
Approved
Status Date: 12/06/2012
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action that it will train staff
regarding age span requirements, as well as create a tracking system to monitor age
spans in classrooms so as not have any two students' ages exceed 48 months. However,
the district must submit the current student roster for the substantially separate high
school student center to ensure that the district in is full compliance with this criterion.
Department Order of Corrective Action:
The district will submit to the Department its most current student roster, including
students' date of birth, for the substantially separate high school student center
classroom. If the age span exceeds 48-months, the district will submit an age span waiver
to the Department.
Required Elements of Progress Report(s):
Please provide evidence of the staff training conducted, including attendance (with name
and role), agenda and any training materials. In addition, the district will submit the
current student roster for the substantially separate high school student center to ensure
that the district in is full compliance with this criterion. If the age span exceeds 48months, submit a copy of the approved waiver. This progress report is due February 1,
2013.
Progress Report Due Date(s):
02/01/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
31
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
32
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 43 Behavioral interventions
Partially Implemented
Department CPR Findings:
The student record review demonstrated that files did not always contain evidence of
completed student behavior plans or functional behavior assessments when students were
either placed in a more restrictive setting for behavior, and in some instances,
inappropriately placed in an Interim Education Alternative Setting (IAES) for disciplinary
reasons that are not articulated in federal regulation.
Description of Corrective Action:
Restructure current process noted below of putting students in more restrictive settings:
-Referral for Restrictive Placement Process
-IAES Process
The district will do the following when it comes to behavioral interventions in the schools:
-Review supports in the buildings
-Determine what the schools are lacking in regards to behavioral interventions
-Create a plan to address the issue to ensure that students are supported in the school
environment and interventions are tracked.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director of Pupil Personnel, Superintendent
Completion:
06/30/2012
Evidence of Completion of the Corrective Action:
There will be a documented process of students being placed in a more restricted setting.
Parent consent will be on file prior to movement.
Layers of behavioral interventions for students.
Students will not be placed in IAES for incorrect reasons.
Description of Internal Monitoring Procedures:
Monthly meetings with BMS and SHS to work on strategies to better support students and
to create layers of interventions.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 43 Behavioral interventions
Corrective Action Plan Status: Approved
Status Date: 12/06/2012
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action to restructure its
procedures regarding IAES placements, including the review and implementing of
behavioral plans and/or functional behavior assessments. The district will be required to
formally train its staff on these newly devised procedures.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of the staff training conducted, including attendance (with name and
role), agenda and any training materials. Submit a copy of the newly-developed
procedures. This progress report is due February 1, 2013.
Conduct an internal record review, post the training, of files in which students were placed
in an IAES and a behavior plan and/or a functional behavioral assessment should have
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
33
been completed. Please provide an analysis of this review to include the number of
records reviewed, and the number of records found to be non-compliant. For any records
found to be non-compliant, please provide an analysis of the root cause(s) and any steps
that the district has taken to remedy the non-compliance. This progress report is due April
12, 2013.
*Please note that when monitoring, the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the record review; b) Date of the review; c) Name of the
person(s) who conducted the review, their role(s), and their signatures.
Progress Report Due Date(s):
02/01/2013
04/12/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
34
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 46 Procedures for suspension of students with disabilities
Partially Implemented
when suspensions exceed 10 consecutive school days or a
pattern has developed for suspensions exceeding 10 cumulative
days; responsibilities of the Team; responsibilities of the district
Department CPR Findings:
According to the student record review and staff interviews, the district unilaterally places
middle and high school special education students in an interim alternative educational
setting (IAES) for behaviors other than those identified by federal law, without parent
consent, without changing the student's placement, and in some cases, without
conducting a manifestation determination. Files did not consistently contain evidence of
functional behavior assessments (FBAs) or behavior plans.
According to staff interviews, the high school administration does not include in-house
suspensions (regardless of the amount of time the student was removed from his or her
program or whether the student received alternative or supplementary services while
serving the in-house suspension) as part of the consideration of whether there is a
pattern of removals for students suspended beyond 10 days. Districts are required to
record and review in-house suspensions to ensure a pattern of removal is not occurring
and to identify appropriate interventions. Please see Technical Assistance Advisory SPED
2012-2: Improving Data and Practices Regarding Disciplinary Removals of Students with
Disabilities.
Description of Corrective Action:
Restructure current process noted below of putting students in more restrictive settings:
-Referral for Restrictive Placement Process
-IAES Process
The district will do the following when it comes to behavioral interventions in the schools:
-Review supports in the buildings
-Determine what the schools are lacking in regards to behavioral interventions
Create a plan to address the issue to ensure that students are supported in the school
environment and interventions are tracked.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director of Pupil Personnel, principals
Completion:
06/30/2013
Evidence of Completion of the Corrective Action:
There will be a documented process of students being placed in a more restricted setting.
Parent consent will be on file prior to movement.
Layers of behavioral interventions for students.
Students will not be placed in IAES for incorrect reasons.
Description of Internal Monitoring Procedures:
Monthly meetings with BMS and SHS to work on strategies to better support students and
to create layers of interventions.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 46 Procedures for suspension of
Corrective Action Plan Status: Partially
Approved
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
35
students with disabilities when
Status Date: 12/06/2012
suspensions exceed 10 consecutive
school days or a pattern has developed
for suspensions exceeding 10 cumulative
days; responsibilities of the Team;
responsibilities of the district
Basis for Partial Approval or Disapproval:
While the Department accepts the district's proposed corrective action to restructure its
procedures regarding suspensions or special education students and IAES placements,
including the review and implementing of behavioral plans and/or functional behavior
assessments, the district will be required to formally train its staff on these newly devised
procedures. Furthermore, an internal record review of student files will be required to
monitor for compliance.
The district's corrective action does not address the tracking of in-house suspensions at
the high school.
Department Order of Corrective Action:
The district must conduct staff training regarding its newly devised procedures for the
suspending of special education students and IAES placements, including the review and
implementing of behavioral plans and/or functional behavior assessments. The district
must also conduct an internal record review of student files to monitor for compliance.
Develop procedures for tracking in-house suspensions at the high school.
Required Elements of Progress Report(s):
Please provide evidence of the staff training conducted, including attendance (with name
and role), agenda and any training materials. Also submit the procedures for tracking inhouse suspensions at the high school. This progress report is due February 1, 2013.
Conduct an internal record review, post the training, of files in which students were
suspended and placed in an IAES. Conduct a second review of students at the high school
who have had in-house suspensions. Please provide an analysis of this review to include
the number of records reviewed, and the number of records found to be non-compliant.
For any records found to be non-compliant, please provide an analysis of the root
cause(s) and any steps that the district has taken to remedy the non-compliance. This
progress report is due April 12, 2013.
*Please note that when monitoring, the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the record review; b) Date of the review; c) Name of the
person(s) who conducted the review, their role(s), and their signatures.
Progress Report Due Date(s):
02/01/2013
04/12/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
36
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 47 Procedural requirements applied to students not yet
Partially Implemented
determined to be eligible for special education
Department CPR Findings:
According to staff interviews and the student record review, when a student is suspended
beyond 10 days and suspected of having a disability, the district makes all educational
and legal protections available to the student. However, the district's policy does not
include the requirement for an expedited evaluation in these situations. The student
record review confirmed that the district does not expedite evaluations as required by
federal law when a student is suspected of a disability and suspended beyond 10 days.
Description of Corrective Action:
Create a process highlighting when to complete an expedited evaluation for students.
Train ETLs and principals.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director of Pupil Personnel, ETLs, principals
Completion:
01/30/2013
Evidence of Completion of the Corrective Action:
Students who are in the pipeline for evaluation will have an expedited evaluation when
suspended by 10 days.
Description of Internal Monitoring Procedures:
Will be monitored by the ETLs and the principals. They will collaboratively work together
in regards to student behaviors and discipline.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 47 Procedural requirements applied to
Status Date: 12/06/2012
students not yet determined to be
eligible for special education
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action to create a process and
train staff regarding procedural requirements applied to students not yet determined
eligible for special education.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide evidence of the staff training conducted, including attendance (with name
and role), agenda and any training materials. Submit a copy of the district's process for
expediting evaluations when a student suspected of have a disability is suspended beyond
ten days. This progress report is due February 1, 2013.
Conduct an internal record review, post the training, of files in which a student suspected
of having a disability was suspended beyond ten days. Please provide an analysis of this
review to include the number of records reviewed, and the number of records found to be
non-compliant. For any records found to be non-compliant, please provide an analysis of
the root cause(s) and any steps that the district has taken to remedy the non-compliance.
This progress report is due April 12, 2013.
*Please note that when monitoring, the district must maintain the following
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
37
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the record review; b) Date of the review; c) Name of the
person(s) who conducted the review, their role(s), and their signatures.
Progress Report Due Date(s):
02/01/2013
04/12/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
38
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 48 FAPE (Free, appropriate, public education): Equal
Partially Implemented
opportunity to participate in educational, nonacademic,
extracurricular and ancillary programs, as well as participation in
regular education
Department CPR Findings:
According to staff interviews, the middle school's scheduling prevents students with IEPs
from receiving music class; students with IEPs receive their specialized services during
that block.
Description of Corrective Action:
BMS states that students have options, and this is not an area for correction. Students do
have access to music and other electives. The school rather pull students from electives
instead of from the academic classes.
Currently:
-LC takes one period of a day
-Instead of being pulled from academic classes, students are pulled from electives
-Students get 2 full year electives (music and PE)
-Plus, they get a total of 6 trimester encores (2 per term)
Staff work collaboratively with families and students to ensure that they have the
electives that they want
Will review the current course selection process with students to have a more formal
process for students and parents determining which electives the students will take.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director of Pupil Personnel, building principal
Completion:
01/30/2013
Evidence of Completion of the Corrective Action:
The district will provide the protocol procedure for students choosing encores to illustrate
that all students have access.
Description of Internal Monitoring Procedures:
There will be timelines set up for students/parents to review and complete the protocol to
determine encores.
Will be monitored by BMS staff.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 48 FAPE (Free, appropriate, public
Status Date: 12/06/2012
education): Equal opportunity to
participate in educational, nonacademic,
extracurricular and ancillary programs,
as well as participation in regular
education
Basis for Partial Approval or Disapproval:
The district will provide procedures for ensuring that middle school students with IEPs
participate in music classes.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
39
Please submit a copy of the district's revised policy regarding special education students
and their access to music class. This progress report is due February 1, 2013.
Submit a report of a review of middle school special education student records and
indicate the number of records reviewed, the number in compliance and for any noncompliance found, indicate the specific corrective action taken with regard to each record.
Submit this internal review by April 12, 2013.
*Please note that when monitoring, the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the record review; b) Date of the review; c) Name of the
person(s) who conducted the review, their role(s), and their signatures.
Progress Report Due Date(s):
02/01/2013
04/12/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
40
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
According to observations, related services and other support for special education
students are provided in an open module space at the Oakdale Elementary School.
Description of Corrective Action:
Will review the current classrooms in the building to determine appropriate spaces.
For 2012-13, students are receiving services in a classroom when available.
Will work with principal to think of creative locations in the small school.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director of Pupil Personnel, building principal
Completion:
01/30/2013
Evidence of Completion of the Corrective Action:
Students will receive services in an appropriate setting
Description of Internal Monitoring Procedures:
Building principal will ensure that students are in an appropriate setting for services.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 55 Special education facilities and
Status Date: 12/06/2012
classrooms
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action to review current
classrooms in the building to determine more appropriate spaces for related services.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit a floor plan of the Oakdale Elementary School indicating where related services
are provided for the 2012-2013 school year. Submit this by February 1, 2013.
The Department will conduct an onsite inspection of the special education instructional
space(s) at the Oakdale Elementary School prior to April 12, 2013 to verify that the
appropriate changes have been made.
Progress Report Due Date(s):
02/01/2013
04/12/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
41
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 3 Access to a full range of education programs
Partially Implemented
Department CPR Findings:
According to the document review and staff interviews, the district does not provide an
English Language Education program as defined by M.G.L. c. 71A to all limited-Englishproficient students enrolled in the district.
Description of Corrective Action:
Currently the district has teacher and a tutor grades K-5 to provide language acquisition
services for students identified as ELL.
There is a tutor identified for grades 6-12 to provide services for students.
All students are instructed in English in the general education classroom with additional
supports.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director of Curriculum and Instruction, Executive
Completion:
Director of Pupil Personnel
01/30/2013
Evidence of Completion of the Corrective Action:
The district will provide DESE with a description of the ELL programs offered in the
Saugus Public Schools.
Description of Internal Monitoring Procedures:
The document will be completed and available to all of the schools.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 3 Access to a full range of education
Status Date: 12/06/2012
programs
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action that it will submit
evidence of the ELL programs offered to ensure that it provides English Language
Education as defined by M.G.L. c. 71A to all limited-English proficient students enrolled in
the district.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit evidence of the ELL programs offered to ensure that the district provides
English language education as defined by M.G.L. c. 71A to all limited-English proficient
students enrolled in the district. This progress report is due February 1, 2013.
Progress Report Due Date(s):
02/01/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
42
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CR 7 Information to be translated into languages other than
English
Department CPR Findings:
See CR 10A.
Description of Corrective Action:
SEE CR10A
Title/Role(s) of responsible Persons:
SEE CR10A
CPR Rating:
Partially Implemented
Expected Date of
Completion:
06/30/2013
Evidence of Completion of the Corrective Action:
SEE CR10A
Description of Internal Monitoring Procedures:
SEE CR10A
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 7 Information to be translated into
Status Date: 12/06/2012
languages other than English
Basis for Partial Approval or Disapproval:
See CR 10A
Department Order of Corrective Action:
Required Elements of Progress Report(s):
See CR 10A
Progress Report Due Date(s):
02/01/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
43
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10A Student handbooks and codes of conduct
Partially Implemented
Department CPR Findings:
The review of district documents determined that the district's code of conduct does not
include students with Section 504 Accommodation Plans in its procedures assuring due
process in disciplinary proceedings and appropriate procedures for the discipline of
students with special needs. Staff interviews indicated that the high school handbook is
currently being translated into Spanish; however, this could not be verified by document
review.
Description of Corrective Action:
CR7 and 10A:
The district will review current code of conduct for 504 and IDEA in the student
handbooks for the elementary, middle school and high school.
The district will determine updated changes that need to be complete to ensure that the
community understands safeguards in these areas.
The district will make sure that the handbooks are translated into Spanish for our families.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director of Curriculum and Instruction, Executive
Completion:
Director of Pupil Personnel
06/30/2013
Evidence of Completion of the Corrective Action:
Updated handbooks highlighting the safeguards under 504 and IDEA.
Translated copies of the handbooks.
Description of Internal Monitoring Procedures:
Once it is revised and disseminated to the buildings, principals will ensure that the
updated portions are given out to students and families. Signatures will be collected.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 10A Student handbooks and codes of
Status Date: 12/06/2012
conduct
Basis for Partial Approval or Disapproval:
The Department accepts the district's corrective action to update the elementary, middle,
and high school handbooks so that the codes of conduct include students with Section 504
Accommodation Plans in its procedures, assuring due process in disciplinary proceedings,
and includes appropriate procedures for the discipline of students with special needs. The
Department also accepts that the district will make these handbooks available in Spanish,
as well.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit the updated portion(s) of the elementary, middle, and high school student
handbooks that contains the code of conduct for students with Section 504
Accommodation Plans in its procedures, assuring due process in disciplinary proceedings,
and includes appropriate procedures for the discipline of students with special needs. The
district must also submit copies of their elementary, middle, and high school handbooks
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
44
that were translated into Spanish. Submit the procedures for ensuring that this
information is provided to students, staff and parents/guardians. This progress report is
due February 1, 2013.
Progress Report Due Date(s):
02/01/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
45
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 13 Availability of information and academic counseling on
Partially Implemented
general curricular and occupational/vocational opportunities
Department CPR Findings:
According to staff interviews, the district currently cannot provide limited-Englishproficient students with the opportunity to receive guidance and counseling in a language
they understand.
Description of Corrective Action:
The district will assess current status of who will need translators and translated
documents to access the guidance counselors.
The district will develop protocols when an ELL student needs to access information in
his/her native language.
There will be a list of translators for the district to use for when one needs to be
scheduled for guidance meetings and to support document translation.
There will be a standard letter/language survey home asking parents what language
documents they prefer, to be kept on file.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director of Pupil Personnel, Director of Guidance
Completion:
06/30/2013
Evidence of Completion of the Corrective Action:
Translated documents that are evidence of information related to program of studies,
vocational and occupational opportunities.
List of translators and mechanisms we are using to translate documents.
There will be a completed language survey on file.
Description of Internal Monitoring Procedures:
Completed evidence of protocols for translators and translations.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 13 Availability of information and
Status Date: 12/06/2012
academic counseling on general
curricular and occupational/vocational
opportunities
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action to develop protocols that
will allow ELL students access to guidance and counseling services in a language they
understand.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit the district's newly developed protocols that will allow ELL students access
to guidance and counseling services in a language they understand. Please include
supporting evidence such as the list of translators and mechanisms that will coincide with
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
46
these protocols. This progress report is due February 1, 2013.
Progress Report Due Date(s):
02/01/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
47
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 16 Notice to students 16 or over leaving school without a
Partially Implemented
high school diploma, certificate of attainment, or certificate of
completion
Department CPR Findings:
Although the district's policy as articulated in its handbook conforms with state law, the
high school's submitted notice contains the following issues:1) the district's notice states
that any student absent five (5) consecutive days will be dropped from the school,
although interviews indicated that the district waits well beyond 15 consecutive days
before acting; 2) the student is not sent the notice as required by law; 3) the requirement
to provide the student and family with an opportunity to meet with a school
representative is not directly and clearly stated in the notice; 4) required timelines and
timeline extension are not stated in the notice; and 5) there is no evidence that the notice
is sent annually for two years to families and students who have left without a diploma
and not re-enrolled elsewhere, informing them of publically funded post-high school
programs.
Description of Corrective Action:
Review and revise the district?s current procedures. Create a protocol that is in
compliance with state laws in regards to notification to families and with providing them
with opportunities.
Create a tracking chart.
Train guidance and staff of the laws that impact CR16.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director of Curriculum and Instruction, principals,
Completion:
Executive Director of Pupil Personnel.
03/29/2013
Evidence of Completion of the Corrective Action:
The school will have copies of notices that they send out for documentation, in addition to
a tracking chart highlighting the data.
Description of Internal Monitoring Procedures:
Completed tracking chart.
High school principal will meet quarterly to review the status of students dropping out to
make sure that things are in place.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 16 Notice to students 16 or over
Status Date: 12/06/2012
leaving school without a high school
diploma, certificate of attainment, or
certificate of completion
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action to revise their
procedures regarding notice to students 16 and over who leave school without a high
school diploma, certificate of attainment, or certificate of completion in a manner that is
compliant with this criterion. The Department also agrees that training the appropriate
staff regarding these procedures should be part of the corrective action.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
48
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide evidence of the staff training conducted, including attendance (with name
and role), agenda and any training materials. Also submit evidence of the revised
protocols including the form letter that will be sent to students, as well as evidence of
specific students, if any, who have been required to receive the notice. This progress
report is due February 1, 2013.
Progress Report Due Date(s):
02/01/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
49
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 17A Use of physical restraint on any student enrolled in a
Partially Implemented
publicly-funded education program
Department CPR Findings:
Administrative staff interviews indicated that the district implements staff training at least
annually on the use of physical restraint consistent with regulatory requirements within
the first month of school. However, school staff members did not consistently confirm that
they had been trained. Submitted documentation verified only that district schools identify
and train staff to serve as school-wide resources to help ensure the proper administration
of physical restraint.
Description of Corrective Action:
Principals will ensure that all staff have been appropriately trained on the use of restraint
consistent of regulatory requirements and on the district?s policy.
Each building will identify crisis to be CPI trained and licensed in CPI.
District sent three administrators to be CPI trained for the district.
The three administrators will provide trainings across the trainings across the district to
ensure compliance.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director of Pupil Personnel, principals
Completion:
01/30/2013
Evidence of Completion of the Corrective Action:
Agendas and signatures of those attending the building training on regulatory
requirements.
List of trained individuals in each building.
Documentation for the three staff trained in the district showing that they are certified
trainers.
Schedule of upcoming trainings that they will be completing.
Description of Internal Monitoring Procedures:
Agendas and signatures of those attending the building training on regulatory
requirements.
List of trained individuals in each building.
Documentation for the three staff trained in the district showing that they are certified
trainers.
Schedule of upcoming trainings that they will be completing.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 17A Use of physical restraint on any
student enrolled in a publicly-funded
Corrective Action Plan Status: Approved
Status Date: 12/06/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
50
education program
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action to have all staff
appropriately trained on the use of physical restraint, as well as provide the Department
with the information regarding their certified trainers.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit evidence that all district staff have been appropriately trained on the use of
physical restraint and that these trainings were conducted by certified staff within the first
month of the school year. Please include attendance (with name and role), agenda and
any training materials used. Submit this documentation from each school building. This
progress report is due February 1, 2013.
Progress Report Due Date(s):
02/01/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
51
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 18 Responsibilities of the school principal
Partially Implemented
Department CPR Findings:
According to staff interviews, consultative services are not consistently available to
teachers as part of instructional practices and supports available to meet students in
need.
Description of Corrective Action:
The district will continue to refine the Instructional Support Team protocols at all levels.
The district will create a consistent process across all grade levels.
School and district leadership will continue to collaborate with staff on effective tired
systems of support for all students.
District will continue to move towards a UDL model for the classroom setting.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director of Curriculum and Instruction, Executive
Completion:
Director of Pupil Personnel
06/30/2013
Evidence of Completion of the Corrective Action:
Principals will disseminate and educate staff on revised DCAPP.
Updated protocols and procedures for IST.
Teacher/administrator training on tiered systems of support and UDL.
Description of Internal Monitoring Procedures:
Monthly meetings with IST district-wide Team to review and revamp the current process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 18 Responsibilities of the school
Status Date: 12/06/2012
principal
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action to refine the IST
protocols and procedures, as well as train staff on the district's revised DCAP and tiered
system of support.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide evidence of the staff training conducted, including attendance (with name
and role), agenda and any training materials. In addition, please provide the district's
newly developed and updated IST protocols, as well as a copy of the revised DCAP. This
progress report is due February 1, 2013.
Progress Report Due Date(s):
02/01/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
52
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 20 Staff training on confidentiality of student records
Partially Implemented
Department CPR Findings:
Staff interviews with district administrators indicated that the district implements all-staff
training at least annually on maintaining the confidentiality of student records consistent
with regulatory requirements. However, school staff members did not consistently confirm
that they had received training. Submitted documentation verified training of
administrative personnel only.
Description of Corrective Action:
Principals will ensure that policies related to physical restraint, confidentiality of student
records, civil rights and harassment are covered.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director of Pupil Personnel, Curriculum and
Completion:
Instruction, School Principals
01/30/2013
Evidence of Completion of the Corrective Action:
Agenda and attendance sheet.
Description of Internal Monitoring Procedures:
Once it is completed, the Agendas and Attendance sheets will be on file.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 20 Staff training on confidentiality of
Status Date: 12/06/2012
student records
Basis for Partial Approval or Disapproval:
The Department accepts the district's corrective action to train all staff on the
confidentiality of student records and provide evidence of the training to the Department.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide evidence of the staff training conducted, including attendance (with name
and role), agenda and any training materials. This progress report is due February 1,
2013.
Progress Report Due Date(s):
02/01/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
53
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 21 Staff training regarding civil rights responsibilities
Partially Implemented
Department CPR Findings:
Interviews with district administrators indicated that the district implements all-staff
training at least annually regarding civil rights responsibilities consistent with regulatory
requirements. However, school staff members did not consistently confirm that they had
received training. In addition to a variety of training materials, submitted district
documentation consisted of signed attendance sheets from 2008-2009 only.
Description of Corrective Action:
Principals will ensure that policies related to physical restraint, confidentiality of student
records, civil rights and harassment are covered.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director of Pupil Personnel, Curriculum and
Completion:
Instruction, School Principals
01/30/2013
Evidence of Completion of the Corrective Action:
Agenda and attendance sheet.
Description of Internal Monitoring Procedures:
Once it is completed, the Agendas and Attendance sheets will be on file.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 21 Staff training regarding civil rights
Status Date: 12/06/2012
responsibilities
Basis for Partial Approval or Disapproval:
The Department accepts the district's corrective action to train all staff regarding civil
rights responsibilities and provide evidence of the training to the Department.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide evidence of the staff training conducted, including attendance (with name
and role), agenda and any training materials. This progress report is due February 1,
2013.
Progress Report Due Date(s):
02/01/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
54
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 23 Comparability of facilities
Partially Implemented
Department CPR Findings:
According to observation of the Veterans' Elementary School, the English Language
Learners' instructional space is located in an open Physical Therapy room that is clearly
not intended for academic use (for example, lacking access to bulletin boards, Smart
Boards, reference materials). No other academic student service is provided in a nonacademic classroom.
Description of Corrective Action:
As of this year, the classroom is located in a space rill provide adequate instructional
space for the group.
Currently, in the room there is the following:
? White board
? Instructional table and chairs for small groups
? ELL instructional materials
By the end of the year it will be outfitted with the following:
? Epson Projector
Title/Role(s) of responsible Persons:
Executive Director of Curriculum and Instruction, principal
Expected Date of
Completion:
06/30/2013
Evidence of Completion of the Corrective Action:
The room will be fully furnished. Pictures will be sent.
Description of Internal Monitoring Procedures:
The principal will ensure adequate space and materials for ELL instruction that is
consistent with other groups in the building.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 23 Comparability of facilities
Corrective Action Plan Status:
Disapproved
Status Date: 12/06/2012
Basis for Partial Approval or Disapproval:
It is not clear whether the new space for ELL students at the Veterans Elementary School
is now appropriate.
Department Order of Corrective Action:
Develop a plan to move the ELL instructional space to an appropriate location.
Required Elements of Progress Report(s):
Submit a copy of the floor plan of Veterans Elementary School with the location of the ELL
instructional space indicated. Submit this progress report by February 1, 2012.
An on-site observation will be conducted prior to April 12, 2013.
Progress Report Due Date(s):
02/01/2013
04/12/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
55
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
56
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 25 Institutional self-evaluation
Partially Implemented
Department CPR Findings:
According to document review, the district did not submit evidence that an institutional
self-evaluation is conducted annually.
Description of Corrective Action:
As part of the annual school improvement and district and strategic planning process, the
district will evaluate all aspects of the K-12 program to ensure equal access for all
students.
We will develop a cross-district team to examine systems and processes. As a level 3
district, we will complete the DESE self assessment tool for districts, as provided by DSAC
to determine strategies for all.
We will research options for a self-assessment tool with regard for equal access to all
programs, including extracurricular and sports, and develop this tool to meet the needs
of our district. This will be used annually to ensure compliance.
This self-assessment will inform any necessary changes that need to me made in this
regard, if there are any.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director of Curriculum and Instruction, Executive
Completion:
Director of Pupil Personnel
08/15/2013
Evidence of Completion of the Corrective Action:
We will have a tool that we can implement annually.
Description of Internal Monitoring Procedures:
The cross-district meetings led by the Executive Director of Curriculum and Instruction
will provide monitoring and progress in this area.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 25 Institutional self-evaluation
Corrective Action Plan Status: Approved
Status Date: 12/06/2012
Basis for Partial Approval or Disapproval:
The Department accepts the district's corrective action to develop and implement a selfassessment system to ensure that K-12 programming is accessible to all students.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit a copy of the institutional self-evaluation.
Progress Report Due Date(s):
02/01/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
57
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 26A Confidentiality and student records
Partially Implemented
Department CPR Findings:
According to an observation of the high school and interviews with high school special
education teachers, a computer printer used by special education staff teachers to print
IEPs, notices, and other documents containing confidential student information is located
in an unattended room available to students. Document review determined that the
district's notice for students aged 16 or older who are leaving school without a diploma
states that the district will withhold the transfer of a student's record because of unmet
obligations. However, state and federal laws and regulations do not give districts the
authority to deny students' access to their own records.
Description of Corrective Action:
High School Printers:
The district will review the current location of confidential printers for special education
staff at the high school.
The district will then purchase printers, if needed, and locate them in the high school for
the special education staff to use to ensure confidentiality.
16 or older:
The district will ensure that the high school is trained and understands the laws so that
students have access to their records.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director of Curriculum and Instruction, Executive
Completion:
Director of Pupil Personnel
01/30/2013
Evidence of Completion of the Corrective Action:
The staff will have access to confidential printers.
Updated district notice on accessing records.
Description of Internal Monitoring Procedures:
The building principal will ensure that all staff have convenient access to a working
confidential printer.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
58
Principal will ensure that the updated notice is being used within the building.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 26A Confidentiality and student
Status Date: 12/06/2012
records
Basis for Partial Approval or Disapproval:
The Department accepts the district's corrective action to relocate printers used to print
documents and information pertaining to special education students to a location that will
ensure confidentiality. The district also accepts the district's proposal to revise the letter
sent to students 16 and older.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a narrative description, including a floor plan, that illustrates where the new
printers for special education purposes have been relocated. In addition, please provide
evidence of the staff training conducted, including attendance (with name and role),
agenda and any training materials, including a copy of the revised letter mentioned
above. This progress report is due February 1, 2013.
An onsite observation will be conducted at the high school regarding confidentiality of
student information and the printers. The observation will be conducted prior to April 12,
2013.
Progress Report Due Date(s):
02/01/2013
04/12/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Saugus CPR Corrective Action Plan
59