MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Salem Academy Charter (District)
CPR Onsite Year: 2011-2012
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 03/20/2012.
Mandatory One-Year Compliance Date: 03/20/2013
Summary of Required Corrective Action Plans in this Report
Criterion
SE 3
SE 18A
Criterion Title
Special requirements for determination of specific learning
disability
IEP development and content
SE 20
Least restrictive program selected
SE 32
Parent advisory council for special education
CR 9
CR 10
Hiring and employment practices of prospective employers
of students
Anti-Hazing Reports
CR 10A
Student handbooks and codes of conduct
CPR Rating
Not Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Not Implemented
Partially
Implemented
Partially
Implemented
Criterion
CR 11A
Criterion Title
Designation of coordinator(s); grievance procedures
CR 12A
Annual and continuous notification concerning
nondiscrimination and coordinators
Notice to students 16 or over leaving school without a high
school diploma, certificate of attainment, or certificate of
completion
CR 16
CPR Rating
Partially
Implemented
Partially
Implemented
Not Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 3 Special requirements for determination of specific learning
Not Implemented
disability
Department CPR Findings:
A review of student records and interviews indicated that when a student suspected of
having a specific learning disability is evaluated, the charter school does not create a
written determination as to whether the student has a specific learning disability (SLD). In
addition, the charter school does not always conduct a classroom observation, a required
component of the assessment for SLD.
Description of Corrective Action:
Staff training February 10, 2012 from 2:15-4:00 using DESE PowerPoint.
Record Review of 3-5 student records from middle school and from high school in May,
2012 and December 2012.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Coordinator/Linda St. Pierre
Completion:
12/21/2012
Evidence of Completion of the Corrective Action:
Staff training agenda, meeting minutes & attendance sheet with role/signature of special
education staff
Summary statement of record review results (May and December 2012) with specific
reference to Observation and written determination of SLD.
Description of Internal Monitoring Procedures:
To ensure compliance with the requirement that a classroom observations is included as a
component of the assessment of SLD and that a written determination of whether a
student has a specific learning disability.
Additionally, student records will be reviewed the winter, spring and fall of 2013.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 3 Special requirements for
Status Date: 04/30/2012
determination of specific learning
disability
Basis for Partial Approval or Disapproval:
The district submitted a corrective action plan that will address the concerns identified by
the Department of Elementary and Secondary Education.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district conducted staff training on February 10, 2012 using the ESE's materials.
Please provide evidence of the training to the Department, including the agenda and sign
in sheets by June 29, 2012.
Following the district's implementation of its corrective actions, select a sample of records
to verify that the records contain the required documentation for the determination of a
Specific Learning Disability (SLD). Please ensure the sample is drawn from events that
occurred after the school completed all of its corrective action activities. Please verify that
the records contain a written determination as to whether the student has a (SLD); the
completed mandated forms for SLD; and evidence that classroom observations were
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Salem Academy Charter (District) CPR Corrective Action Plan
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conducted and documented in the record. Report the number of student records reviewed
from the middle school, the number reviewed from the high school, the number of records
in compliance; for all records not in compliance with this criterion, provide the results of a
root cause analysis of the non-compliance; and the specific corrective actions taken by
the district to remedy any identified noncompliance. *Please note that when monitoring
the district must maintain the following documentation and make it available to the
Department upon request: a) List of student names and grade levels for the record
review; b) Date of the review; c) Name of person(s) who conducted the review, their
roles(s), and their signature(s). The record review results are due October 17, 2012.
Progress Report Due Date(s):
06/29/2012
10/17/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Salem Academy Charter (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18A IEP development and content
Partially Implemented
Department CPR Findings:
A review of student records indicated that the district does not document that it has
considered or specifically addressed the skills and proficiencies needed to avoid and
respond to bullying, harassment, or teasing for students identified with a disability on the
autism spectrum.
Description of Corrective Action:
Staff training, April 27
IEP checklist/cover sheet completed for each annual review meeting will include item to
ensure SE 18A is documented in the Student profile and N1 form.
Record Review of 3-5 student records from middle school and from high school in May,
2012 and December 2012.
Title/Role(s) of responsible Persons:
Expected Date of
Linda St.Pierre/Special Education Coordinator
Completion:
12/21/2012
Evidence of Completion of the Corrective Action:
Agenda, meeting minutes and attendance sheet
Summary statement of record review.
IEP checklist/cover sheets for each of the 6-10 records reviewed
Description of Internal Monitoring Procedures:
Three to five student records from the middle school and from the high school will be
reviewed during the winter, spring and fall of 2013 to ensure ongoing compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18A IEP development and content
Corrective Action Plan Status: Approved
Status Date: 04/30/2012
Basis for Partial Approval or Disapproval:
The district submitted a corrective action plan that will address the concerns identified by
the Department of Elementary and Secondary Education.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district conducted the following corrected actions as of April 27, 2012 (staff training,
revised procedures, and developed a revised IEP checklist. By June 29, 2012 please
submit evidence if the above corrective actions implemented on or before April 27, 2012:
(staff training agenda, signed attendance sheets, procedures, copy of IEP check list).
Following the district's implementation of all corrective actions, please select a sample of
records of students on the autism spectrum at each level, to verify that the records
contain documentation that IEP Teams have considered or specifically addressed the skills
and proficiencies needed to avoid and respond to bullying, harassment, or teasing.
Report the number of records reviewed at the middle school level, the number of records
reviewed at the high school level, and the number of records in compliance. For all
records not in compliance with this criterion, provide the results of a root cause analysis
of the non-compliance; and the specific corrective actions taken by the district to remedy
any identified noncompliance. *Please note that when monitoring the district must
maintain the following documentation and make it available to the Department upon
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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request: a) List of student names and grade levels for the record review; b) Date of the
review; c) Name of person(s) who conducted the review, their roles(s), and their
signature(s). This progress report is due by October 17, 2012.
Progress Report Due Date(s):
06/29/2012
10/17/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Salem Academy Charter (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 20 Least restrictive program selected
Partially Implemented
Department CPR Findings:
A review of student records indicated that the charter school does not accurately state
why students are removed from the general education classroom and why the removal is
considered critical to the student's program.
Description of Corrective Action:
Staff training, April 27.
Individual instruction to each se liaison prior to annual review meetings between
January's exit interview with Lynn Summerhill and April 27.
Student record review
Title/Role(s) of responsible Persons:
Expected Date of
Linda St. Pierre/Special Education Coordinator
Completion:
12/21/2012
Evidence of Completion of the Corrective Action:
Agenda, meeting minutes and attendance sheet
Record Review of 3-5 student records from middle school and from high school in May,
2012 and December 2012
Description of Internal Monitoring Procedures:
Three to five student records from the middle school and from the high school will be
reviewed during the winter, spring and fall of 2013 to ensure ongoing compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 20 Least restrictive program selected
Corrective Action Plan Status: Approved
Status Date: 04/30/2012
Basis for Partial Approval or Disapproval:
The district submitted a corrective action plan that will address the concerns identified by
the Department of Elementary and Secondary Education.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district implemented the following corrective actions from the exit interview through
April 27, 2012 (individual and staff training on how to document why students are
removed from the general education classroom and why the removal is considered critical
to the student's program (IEP Non-Participation Justification statements). Please provide
evidence of this training to the Department, including the agenda and sign in sheets by
June 29, 2012.
Following the district's implementation of all corrective actions, please select a sample of
student records for Team meetings conducted after April 27, 2012, to verify that IEPs
contain comprehensive Non-Participation Justification statements. Report the number of
records reviewed at the middle school level, the number of records reviewed at the high
school level, and the number of records in compliance. For all records not in compliance
with this criterion, provide the results of a root cause analysis of the non-compliance; and
the specific corrective actions taken by the district to remedy any identified
noncompliance. *Please note that when monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the record review; b) Date of the review; c) Name of
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Salem Academy Charter (District) CPR Corrective Action Plan
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person(s) who conducted the review, their roles(s), and their signature(s). This progress
report is due by October 17, 2012.
Progress Report Due Date(s):
06/29/2012
10/17/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Salem Academy Charter (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 32 Parent advisory council for special education
Partially Implemented
Department CPR Findings:
A review of documents and interviews indicated that the charter school did not conduct a
parents' rights workshop during the 2010-2011 school year, nor provide documentation
(agenda, notices, etc.) demonstrating that a parents' rights workshop is scheduled for the
2011-2012 school year.
Description of Corrective Action:
Schedule PAC meeting to conduct parents’ rights workshop for February 2, 2012.
Publish notice in Salem Academy Newsletter January 27.
Send reminder notice home February 1.
Title/Role(s) of responsible Persons:
Expected Date of
Linda St. Pierre/Special Education Coordinator
Completion:
02/02/2012
Evidence of Completion of the Corrective Action:
Salem Academy Newsletter with blurb
Reminder letter to parents
Description of Internal Monitoring Procedures:
Parents' rights workshop will be scheduled to take place in September every year. It will
be advertised in the Salem Academy School Newsletter starting with the first issue of
each school year and each subsequent week up to the week of the workshop. It will also
be placed on the school calendar which is posted on the school's website.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 32 Parent advisory council for special
Status Date: 04/30/2012
education
Basis for Partial Approval or Disapproval:
The district submitted a corrective action plan that will address the concerns identified by
the Department of Elementary and Secondary Education.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit evidence (published notice school newsletter from January 27, 2012) that a
parents rights workshop was offered on February 2, 2012.
Progress Report Due Date(s):
06/29/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Salem Academy Charter (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 9 Hiring and employment practices of prospective employers
Not Implemented
of students
Department CPR Findings:
A review of documents and interviews indicated that the charter school does not require
employers to sign statements that they comply with federal and state laws prohibiting
discrimination in hiring or employment practice.
Description of Corrective Action:
By June 30, 2012, Salem Academy Charter School will create a letter to prospective
employers of students that require employers to sign statements that they comply with
federal and state laws prohibiting discrimination in hiring or employment practice.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director
Completion:
01/30/2013
Evidence of Completion of the Corrective Action:
By June 30, 2012, the school will submit to the PQA a sample of such letter. By January
30, 2013, the school will submit copies of any such letter that have been signed by
potential employers.
Description of Internal Monitoring Procedures:
The principals of the middle school and high school will ensure compliance with this
criterion.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 9 Hiring and employment practices of
Status Date: 04/30/2012
prospective employers of students
Basis for Partial Approval or Disapproval:
The district submitted a corrective action plan that will address the concerns identified by
the Department of Elementary and Secondary Education.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will submit the sample letter provided to prospective employers of students
that require employers to sign statements that the employers comply with federal and
state laws prohibiting discrimination in hiring or employment practices. This progress
report is due by June 29, 2012.
The district will conduct an internal review and report the number of students involved in
school to work internships or transition planning community based experiences and verify
that the signed statements from prospective employers are maintained by the school.
This progress report is due by October 17, 2012.
Progress Report Due Date(s):
06/29/2012
10/17/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Salem Academy Charter (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10 Anti-Hazing Reports
Partially Implemented
Department CPR Findings:
A review of documents and interviews indicates that the anti-hazing policy has not been
included in the student handbook. See 10A.
Description of Corrective Action:
Salem Academy Charter School does have an anti-hazing policy and has distributed
annually to students and parents. By September 30, 2012, the Anti=Hazing policy will be
included in the 2012-2013 edition of the school's student handbook.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director
Completion:
01/30/2013
Evidence of Completion of the Corrective Action:
By January 30, 2013, the school will submit a copy of the student handbook including the
anti-hazing policy to the PQA as evidence of compliance with CR #10.
Description of Internal Monitoring Procedures:
The Executive Director will oversee the revisions to the Student handbook to ensure that
the anti-hazing policy is included.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 10 Anti-Hazing Reports
Corrective Action Plan Status: Approved
Status Date: 04/30/2012
Basis for Partial Approval or Disapproval:
The district submitted a corrective action plan that will address the concerns identified by
the Department of Elementary and Secondary Education.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will submit a copy of its 2012-2013 Student Handbook evidencing that the
anti-hazing policy was included.
Progress Report Due Date(s):
10/17/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Salem Academy Charter (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10A Student handbooks and codes of conduct
Partially Implemented
Department CPR Findings:
A review of documents and interviews indicate that the charter school's 2011-2012
Student Handbooks omitted the following required information: the school's anti-hazing
policy, discipline procedures for students not yet eligible for special education, designation
of coordinator(s) for grievance procedures, and procedures for suspension of students
with disabilities when suspensions exceed 10 school days.
Description of Corrective Action:
By September 30, 2012, Salem Academy Charter School will include in its student
handbook the school's anti-hazing policy, discipline procedures for students not yet
eligible for special education, designation of coordinator(s) for grievance procedures, and
procedures for suspension of students with disabilities when suspensions exceed 10
school days.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director
Completion:
01/30/2013
Evidence of Completion of the Corrective Action:
By January 30, 2013, Salem Academy Charter School will submit a copy of the 2012-2013
Student Handbook continuing the above described policies to the PQA as evidence of
compliance with CR #10A.
Description of Internal Monitoring Procedures:
The Executive Director will oversee the preparation and editing of the 2012-2013 Student
handbooks to ensure that the necessary policies are included.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 10A Student handbooks and codes of
Status Date: 04/30/2012
conduct
Basis for Partial Approval or Disapproval:
The district submitted a corrective action plan that will address the concerns identified by
the Department of Elementary and Secondary Education.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will submit a copy of its 2012-2013 Student Handbooks, evidencing that the
following required information was included: the school's anti-hazing policy, discipline
procedures for students not yet eligible for special education, designation of
coordinator(s) for school grievance procedures, and procedures for suspension of students
with disabilities when suspensions exceed 10 school days.
Progress Report Due Date(s):
10/17/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Salem Academy Charter (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 11A Designation of coordinator(s); grievance procedures
Partially Implemented
Department CPR Findings:
A review of documents indicates that the charter school has not designated one or more
staff persons to serve as coordinator(s) for compliance with its responsibilities under Title
IX, Section 504, and Title II. See 10A.
Description of Corrective Action:
See CR 10A
Title/Role(s) of responsible Persons:
Expected Date of
See CR 10A
Completion:
01/30/2013
Evidence of Completion of the Corrective Action:
See CR 10A
Description of Internal Monitoring Procedures:
See CR 10A
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 11A Designation of coordinator(s);
Status Date: 04/30/2012
grievance procedures
Basis for Partial Approval or Disapproval:
The district submitted a corrective action plan that will address the concerns identified by
the Department of Elementary and Secondary Education.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please see CR 10A.
Progress Report Due Date(s):
10/17/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Salem Academy Charter (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 12A Annual and continuous notification concerning
Partially Implemented
nondiscrimination and coordinators
Department CPR Findings:
Please see CR 11A regarding the name(s) of the coordinator(s) for Title IX and Section
504.
Description of Corrective Action:
See CR 10A
Title/Role(s) of responsible Persons:
Expected Date of
See CR 10A
Completion:
01/30/2013
Evidence of Completion of the Corrective Action:
See CR 10A
Description of Internal Monitoring Procedures:
See CR 10A
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 12A Annual and continuous
Status Date: 04/30/2012
notification concerning nondiscrimination
and coordinators
Basis for Partial Approval or Disapproval:
The district submitted a corrective action plan that will address the concerns identified by
the Department of Elementary and Secondary Education.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please see CR 10A.
Progress Report Due Date(s):
10/17/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Salem Academy Charter (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 16 Notice to students 16 or over leaving school without a
Not Implemented
high school diploma, certificate of attainment, or certificate of
completion
Department CPR Findings:
A review of documentation and interviews indicated that the charter school has not had
any students who have left school; however, it does not have a written notice for students
16 or over who might leave school without a high school diploma, certificate of
attainment, or certificate of completion.
Description of Corrective Action:
By June 30, 2012, the school will create a written notice for students aged 16 and over,
up to the age of 22, who might leave school without a diploma, certificate of attainment,
or certificate of completion advising such students of their right to return to school. The
notice will invite the student and the student's parents to attend a voluntary meeting in
order to advise them of the availability of publicly funded post-high school academic
support programs and to encourage them to participate in those programs. The notice will
be sent annually for two years by first class mail to the last known address of any student
who left school before completion.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director
Completion:
01/30/2013
Evidence of Completion of the Corrective Action: By January 30, the school will
submit to the PQA a copy of this notice and records of anyone to whom it was sent as
evidence of compliance with CR# 16.
Description of Internal Monitoring Procedures:
The Executive Director will ensure compliance with this criterion.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion: CR 16 Notice to students 16
Corrective Action Plan Status: Approved
or over leaving school without a high
Status Date: 04/30/2012
school diploma, certificate of attainment,
or certificate of completion
Basis for Partial Approval or Disapproval: The district submitted a corrective action
plan that will address the concerns identified by the Department of Elementary and
Secondary Education.
Department Order of Corrective Action:
Required Elements of Progress Report(s): Please submit a written notice for students
aged 16 or over, leaving school without a diploma, certificate of attainment, or certificate
of completion. Also submit the number of students who left school during the 2011-2012
school year, and the number of students who received the required notice by first class
mail to the last known address. This progress report is due June 29, 2012.
Please conduct a review of records for any student who left the school without earning a
diploma and did not enroll in another school district. Please verify that the required notice
was sent to these students. This progress report is due October 17, 2012.
Progress Report Due Date(s):
06/29/2012
10/17/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Salem Academy Charter (District) CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: SALEM ACADEMY CHARTER SCHOOL
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Amy Martyn, ELL Coordinator
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
One Year Date: November 1, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Salem Academy Charter (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement
Rating: Partially Implemented
and Structure
Department CPR Finding: Salem Academy Charter School has a low enrollment of English language
learners (ELLs). Most ELLs attend middle school and a few attend high school. According to
documentation reviewed, ELLs scored within levels 3, 4 and 5 on the MEPA (Massachusetts English
Proficiency Assessment). There are no level 2 ELLs in middle schools and no level 1 Ells in high
school. Sheltered English Immersion (SEI) is the school‘s program model for the provision of
ESL/ELD. ELLs are pulled-out to receive ESL instruction in small groups or one-on-one-tutorials.
The ESL and some content area teachers join efforts in teaching academic language.
Concerning the curriculum, the district should note that the Department has new regulations in place
which may affect the school’s corrective action plan (CAP). Please refer to:
http://www.doe.mass.edu/retell/ for more information.
Additionally, documentation and interviews indicated that not all ELLs receive a sufficient amount of
direct ESL instruction as recommended in the Departments’ guidance document titled: “Guidance on
Using MEPA Results to Plan Sheltered English Immersion (SEI) Instruction and Make
Reclassification Decisions for Limited English Proficient (LEP) Students." (Please refer to
http://www.doe.mass.edu/mcas/mepa/guidance.html - p. 5)
See ELE 15 for Professional Development Requirements.
In sum, the district does not have a fully implemented SEI program as required by Chapter 71A.
Content area teachers have not been fully trained in SEI and hours of ESL instruction provided to
ELLs are not consistent with Department guidance.
Narrative Description of Corrective Action: First, the school schedule was amended in 2012 to add
minutes to long and short blocks; subsequently, students receive additional instructional time in each
ELD class and ELD classes have been re-written to reflect the new WiDA standards. Our intermediate
and early advanced level students receive over four hours each week of direct ELD instruction with a
licensed ESL teacher and their content classes are supported by an ESL paraprofessional who does
pull-out and push-in support. Secondly, next year’s ELD class schedule will be determined based on
results of the ACCESS test and subsequent guidance from the DESE on instructional hours based on
those scores.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Coordinator/Amy Martyn
Corrective Action Activity: Complete
Evidence of Completion of the Corrective Action: Student schedules
Description of Internal Monitoring Procedures: Review of student schedules prior to the start of
each marking period, placement of student schedules in each student’s ELE file, and end of year ELE
file review.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Salem Academy Charter (District) CPR Corrective Action Plan
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
The Department accepts the district’s plan to review the ESL curriculum to ensure that it incorporates
the WIDA standards. The Department will be communicating with all districts during the upcoming
school year to provide them with further guidance on developing Department approved ESL/ELD
curriculum. No further submission is required at this time.
The Department approves the school’s plan under ELE 11 and ELE 15 to ensure that all core academic
teachers with ELLs and administrators that supervise core academic teachers of ELLs are endorsed. No
further submission is required at this time.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
1-Please provide a detailed plan that shows that the district is providing sufficient ESL instruction to all
ELL students during the 2013-2014 school year based on the Department's Guidance on using MEPA
Results to Plan Sheltered English Immersion (SEI) Instruction and make Reclassification Decisions for
Limited English Proficient (LEP) Students from September 2009 found at
http://www.doe.mass.edu/mcas/mepa/2009/guidance.doc
2-Please provide information using the attached spread sheet labeled ELL List by school for each ELL
student in the district.
Progress Report Due Date(s): September 30, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 9 Instructional
Rating: Partially Implemented
Grouping
Department CPR Finding: Interviews with the district staff indicated that at the middle school
children are grouped by grade level, not by MEPA (Massachusetts English Proficiency Assessment)
levels.
Narrative Description of Corrective Action: As of 2012-2013, all middle school students have been
placed in multi-grade ELD classes based on MEPA levels. In 2013-2014, all Salem Academy LEP
students will be placed into ELD classes based on ACCESS results and DESE guidance on how to use
those results to plan ELD instruction.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELE Coordinator/Amy Martyn
Corrective Action Activity: Complete
Evidence of Completion of the Corrective Action: MEPA/ACCESS scores and student schedules,
class lists
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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Description of Internal Monitoring Procedures: Review of student schedules prior to the beginning of
each term, placement of schedules in student ELE files, ELE file reviews at the end of each school
year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 9
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
Provide a copy of the most recent ESL teacher schedules for all grade levels district wide. All
schedules should include the following for each block of time: 1. Names of the ELL students 2. Grade
level for each student 3. English proficiency level for each student.
Progress Report Due Date(s): September 30, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access to
Academic Programs and Services
Rating: Partially Implemented
Department CPR Finding: A review of documentation and interviews indicated that ELE students
enrolled do not have content teachers who have received training in all four categories for sheltering
content required as required by the Department; therefore, ELE students do not have equal access to a
full range of academic opportunities.
Narrative Description of Corrective Action: Salem Academy provided training in Categories I and II
to every educator on staff who worked at the school in the 2008-2009 and 2009-2010 school years.
Subsequently, the school sent small groups of teachers to category trainings including Categories III
and IV. During the 2011-2012 school year, the state advised all districts to discontinue Category
trainings. The DESE has now launched a statewide initiative for training teachers to meet the needs of
ELLs. Salem Academy has been assigned to Cohort I, the first cohort that will receive the new
RETELL training. The DESE has indicated that the school provides the SEI Teacher Endorsement
Course for 7 educators during Year 1 (2012-2013) and 3 educators in both Year 2 and Year 3. Salem
Academy will partner with another district or with other charter schools to develop a training schedule
for Year 1 which accommodates between 25-30 educators. All teachers who have received at least two
SEI category trainings (I, II, IV) are eligible for a special abridged SEI Teacher Endorsement course.
This course will not be completed until the summer of 2013. Salem Academy will wait for guidance
from the department regarding the abridged training as well as on administrator training.
Title/Role of Person(s) Responsible for
Title/Role of Person(s) Responsible for
Implementation: Rachel Hunt, Head of School
Implementation: Rachel Hunt, Head of
School
Evidence of Completion of the Corrective Action: SEI Endorsements or ESL/ELL licenses of
teachers
Description of Internal Monitoring Procedures: Attendance lists from training rosters, personnel
file reviews for SEI Endorsements/Licenses
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Salem Academy Charter (District) CPR Corrective Action Plan
19
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5 and ELE 15.
Department Order of Corrective Action:
Required Elements of Progress Report(s): See ELE 5 and ELE 15.
Progress Report Due Date(s): September 30, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional
Rating: Partially Implemented
Development Requirements
Department CPR Finding: A review of documentation and interviews indicated that ELE students
enrolled do not have content area teachers who have received training in all four categories for
sheltering content as required by the Department; therefore, ELE students do not have equal access to
a full range of academic opportunities. The school reported several teachers who completed some of
the SEI Categories and one teacher who completed all four SEI Categories.
Please note that the Department’s regulations concerning SEI professional development have changed.
Refer to: http://www.doe.mass.edu/retell/ for more information.
Narrative Description of Corrective Action: Salem Academy provided training in Categories I and II
to every educator on staff who worked at the school in the 2008-2009 and 2009-2010 school years.
Subsequently, the school sent small groups of teachers to category trainings including Categories III
and IV. During the 2011-2012 school year, the state advised all districts to discontinue Category
trainings. The DESE has now launched a statewide initiative for training teachers to meet the needs of
ELLs. Salem Academy has been assigned to Cohort I, the first cohort that will receive the new
RETELL training. The DESE has indicated that the school provides the SEI Teacher Endorsement
Course for 7 educators during Year 1 (2012-2013) and 3 educators in both Year 2 and Year 3. Salem
Academy will partner with another district or with other charter schools to develop a training schedule
for Year 1 which accommodates between 25-30 educators. All teachers who have received at least two
SEI category trainings (I, II, IV) are eligible for a special abridged SEI Teacher Endorsement course.
This course will not be completed until the summer of 2013. Salem Academy will wait for guidance
from the department regarding the abridged training as well as on administrator training.
Title/Role of Person(s) Responsible for
Title/Role of Person(s) Responsible for
Implementation: Rachel Hunt, Head of School
Implementation: Rachel Hunt, Head of
School
Evidence of Completion of the Corrective Action: SEI Endorsements or ESL/ELL licenses of
teachers
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Salem Academy Charter (District) CPR Corrective Action Plan
20
Description of Internal Monitoring Procedures: Attendance lists from training rosters, personnel
file reviews for SEI Endorsements/Licenses
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): None required.
Progress Report Due Date(s): N/A
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program Evaluation
Rating: Not Implemented
Department CPR Finding: A review of documentation and interviews indicate that the charter school
has not conducted a program review or evaluated the effectiveness of its ELE program.
Narrative Description of Corrective Action: Currently, evaluation of the ELE program consists of an
analysis of ELL student achievement and growth based on academic course grades, language
proficiency assessments (e.g., MEPA, ACCESS), and other external assessments (e.g., MCAS, PSAT).
This data is reviewed at the end of each year and used to chart progress of ELL students and to identify
strengths and weaknesses of the program. Beginning in January 2013, in order to enhance our
evaluation methodology, core academic teachers will evaluate the efficacy of the ELE program at
Salem Academy by completing a rubric-based survey for each LEP student in their classes. The
purpose of the rubric is to evaluate how well the student is accessing that teacher’s curriculum and to
measure growth over time. Furthermore, the teachers are required, in the survey, to give feedback to
the ELE department on how much or how little support they require from the department to shelter
instruction for each student. Teachers will complete the survey three times each year: at the beginning
of the year, mid-year, and at the end of the year. The ELE coordinator will use the results of the survey
to improve ELD instruction and to enhance supports to LEP students and their teachers. In addition, a
second survey is in development for LEP students in “kid-friendly” language that requires each LEP
student to evaluate their own performance and achievement according to the same rubric, modified for
language. Students will also begin self-evaluation in January 2013. The third and final component of
the ELE program evaluation is a separate survey that will be sent to parents at the beginning and end of
each school year to gather feedback on their hopes and expectations for their child’s English language
and core academic education, on the progress they have seen in their child, the questions they have
about the program, and concerns for the future. This survey has not yet been developed and translated
but will be given for the first time at the beginning of the 2013-14 school year. Copies of the surveys
will be placed in each student’s ELE file.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELE Coordinator/Amy Martyn
Corrective Action Activity: January 2013 and
August 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Salem Academy Charter (District) CPR Corrective Action Plan
21
Evidence of Completion of the Corrective Action: Completed surveys by teachers, students, and
parents
Description of Internal Monitoring Procedures: 3x/year meeting with ELE department and
administrator to review surveys and create departmental priorities, end-of-year file reviews
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By December 16, 2013, the charter school will submit a
copy of the ELE program evaluation.
Progress Report Due Date(s): December 16, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Salem Academy Charter (District) CPR Corrective Action Plan
22