MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Sabis International Charter (District)
CPR Onsite Year: 2010-2011
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 09/08/2011.
Mandatory One-Year Compliance Date: 09/08/2012
Summary of Required Corrective Action Plans in this Report
Criterion
SE 6
Criterion Title
Determination of transition services
SE 8
IEP Team composition and attendance
SE 13
Progress Reports and content
SE 15
Outreach by the School District (Child Find)
SE 18A
IEP development and content
SE 20
Least restrictive program selected
SE 24
Notice to parent regarding proposal or refusal to initiate or
change the identification, evaluation, or educational
placement of the child or the provision of FAPE
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
SE 25
Criterion Title
Parental consent
CR 3
Access to a full range of education programs
CR 7
Information to be translated into languages other than
English
Notice to students 16 or over leaving school without a high
school diploma, certificate of attainment, or certificate of
completion
Responsibilities of the school principal
CR 16
CR 18
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 6 Determination of transition services
Partially Implemented
Department CPR Findings:
A review of student records and staff interviews revealed that transition plans were
missing from the files of two students; another student was not invited to the Team
meeting where transition services were to be discussed.
Description of Corrective Action:
All students of transition age will be invited to participate in IEP team meeting.
Transition plans for all current students will be attached to the current IEP and filed in the
student folder.
Title/Role(s) of responsible Persons:
Expected Date of
Jill Yvon - Special Education AQC
Completion:
Michael Evitts - Special Education Coordinator
06/30/2012
Evidence of Completion of the Corrective Action:
Evidence of transition age students participating in the TEAM meeting will be the presence
of the student's signature on the TEAM meeting attendance sheet.
Evidence of a completed Transition Plan will be the presence of the completed transition
plan in the student file and the presence of transition goals included in the IEP.
Description of Internal Monitoring Procedures:
The Special Education Academic Quality Controller will conduct spot checks on student
files every 2 months to check for student signature on IEP meeting attendance sheet and
completed transition plan with goals in the student folder.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 6 Determination of transition services
Corrective Action Plan Status: Approved
Status Date: 09/22/2011
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 5, 2012, provide evidence (1. copy of notice or agenda, 2. list of participants
and/or signed attendance sheet, and 3. materials used) that appropriate staff were
informed of the requirements regarding inviting students to Team meetings when
Transition Planning is to be discussed and the completion of transition plans.
By January 5, 2012, reconvene the IEP Team to remedy the non-compliance for the
student who was not invited to the Team meeting when transition planning was
discussed, and submit a copy of the meeting invitation (N-3) and the signed attendance
sheet (N-3A).
By April 1, 2012, conduct an administrative review of a sampling of IEPs of students 14
years and older, including the IEPs of the two students whose records were missing the
transition plans, for evidence of completed Transition Planning Forms and for evidence
that the students were invited to the Team meeting when Transition Planning was to be
discussed. Please submit:
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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1) The number of student records and grade levels reviewed;
2) The number of student records in compliance;
3) For all records not in compliance with this criterion, determine the root cause(s) of the
non-compliance; and
4) The district's plan to remedy any identified non-compliance.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
01/05/2012
04/01/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 8 IEP Team composition and attendance
Partially Implemented
Department CPR Findings:
According to a review of student records and staff interviews, in one Team meeting
regular education teachers were invited, but did not attend and there were no excusal
forms in the file; in another instance, a student was not invited to the meeting where
transition services were to be discussed.  
Description of Corrective Action:
The district will utilize the provided space on the bottom of the meeting Attendance form
to have the parent formally excuse any member of the TEAM who is not present for the
meeting.
Meetings will be relocated to the middle and high school buildings when students from the
middle and high school are the subject of the meeting to help ensure more active teacher
and student involvement.
Title/Role(s) of responsible Persons:
Expected Date of
Jill Yvon- Special Education AQC
Completion:
Michael Evitts-Special Education Coordinator
09/20/2011
Evidence of Completion of the Corrective Action:
When any member of the IEP Team cannot attend a scheduled meeting signatures from
the parents to formally excuse that individual will be secured.
Description of Internal Monitoring Procedures:
The Special Education Academic Quality Controller will review TEAM meeting attendance
forms every 2 months to ensure compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 8 IEP Team composition and
Status Date: 09/22/2011
attendance
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 5, 2012, provide evidence (1. copy of notice or agenda, 2. list of participants
and/or signed attendance sheet, and 3. materials used) that appropriate staff were
informed of district procedures for mandatory attendance at IEP meetings. Regarding the
student who was not invited to the team meeting where transition was to be discussed,
please see SE 6.
By April 1, 2012, conduct an administrative review of IEP team meetings to determine the
attendance of required team members, and implementation of excusal procedures if the
team member was absent, and please submit:
1) The number of student records and grade levels reviewed;
2) The number of records where the IEP meeting attendance of required team members
were in compliance;
3) For all records not in compliance with this criterion, determine the root cause(s) of the
non-compliance; and
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4) The district's plan to remedy the non-compliance.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
01/05/2012
04/01/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 13 Progress Reports and content
Partially Implemented
Department CPR Findings:
According to a review of student records and staff interviews, the charter school did not
consistently provide information on progress that students were making toward their
goals in the IEP. For three different students, the progress reports stated that the
students were not making progress, but the Teams were not reconvened.
Description of Corrective Action:
The district will reconvene the the IEP TEAM to address a student's lack of progress
towards his/her IEP goals.
Title/Role(s) of responsible Persons:
Expected Date of
Jill Yvon-Special Education AQC
Completion:
Michael Evitts-Special Education Coordinator
12/01/2011
Evidence of Completion of the Corrective Action:
Meeting invitations and attendance sheets will demonstrate that meetings have been
called to address a student's lack of progress towards his/her IEP goals.
Description of Internal Monitoring Procedures:
Progress reports will be reviewed by the Special Education AQC and Special Education
Coordinator to ensure that students are making progress.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 13 Progress Reports and content
Corrective Action Plan Status: Partially
Approved
Status Date: 09/22/2011
Basis for Partial Approval or Disapproval:
The CAP does not address the issue of not consistently providing information on progress
that students were making toward their goals in the IEP.
Department Order of Corrective Action:
The district must ensure that it consistently provides information on progress that
students are making toward their goals in the IEP.
Required Elements of Progress Report(s):
By January 5, 2012, provide evidence (1. copy of notice or agenda, 2. list of participants
and/or signed attendance sheet, and 3. materials used) that appropriate staff were
informed of the requirements regarding providing parents with information on their
student's progress with their goals in their IEP.
By April 1, 2012, conduct an administrative review of a sampling of student records to
verify that progress reports are complete and up to date and included in the record.
Submit:
1) The number of student records and grade levels reviewed;
2) The number of student records in compliance;
3) For all records not in compliance with this criterion, determine the root cause(s) of the
non-compliance; and
4) The districts plan to remedy the non-compliance.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
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person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
01/05/2012
04/01/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 15 Outreach by the School District (Child Find)
Partially Implemented
Department CPR Findings:
According to a review of documentation and interviews, the district does not provide
information to parents or students, about how students in need of special education within
the school may be identified.
Description of Corrective Action:
In order to provide more detailed information to students and parents about how students
in need of special education within the school may be identified the 2012-2013
Student/Parent handbook will include a section on the district's STAT process.
The district will also provide information to the PAC and on Parent Information Night
explaining the district's use of the STAT process.
Title/Role(s) of responsible Persons:
Expected Date of
Jill Yvon-Special Education AQC
Completion:
Michael Evitts-Special Education Coordinator
06/30/2012
Evidence of Completion of the Corrective Action:
The inclusion of the STAT procedure in the 2012-2013 Student/Parent handbook.
A copy of the presentation and feedback sheets from parents who attended the PAC
meeting or Parent Information Night at which the STAT procedure was discussed.
Description of Internal Monitoring Procedures:
The Special Education Coordinator and Special Education AQC will monitor this process by
participating in these activities.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 15 Outreach by the School District
Approved
(Child Find)
Status Date: 09/22/2011
Basis for Partial Approval or Disapproval:
The district did not address how it will conduct outreach during the current school year
(2011-2012).
Department Order of Corrective Action:
The district must provide evidence that it conducted outreach to parents and students for
the 2011-2012 school year about how students in need of special education within the
school may be identified.
Required Elements of Progress Report(s):
By January 5, 2012, provide copies of the information that was provided to parents and
students on how students in need of special education within the school may be identified
for the 2011-2012 school year. Include a description of how the information was
disseminated.
By April 1, 2012, provide copies of the information on the district's STAT process that will
be included in the 2012-2013 Student/Parent Handbook.
Progress Report Due Date(s):
01/05/2012
04/01/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18A IEP development and content
Partially Implemented
Department CPR Findings:
According to a review of student records and staff interviews, the district did not
consistently address all elements of the most current IEP format provided by the
Department of Elementary and Secondary Education. On several IEPs, student interests,
significant attributes and personal accomplishments were not addressed; nonparticipation statements were incomplete; no age specific considerations were identified;
and service delivery grids were incomplete.
Description of Corrective Action:
The district will address all elements of the most current IEP format provided by the
Department of Elementatry and Secondary Education.
The Special Education Coordinator will identify the age specific considerations of the
student and include them in the IEP.
The Special Education Coordinator will ensure that the service delivery grids reflect the
services that the student is receiving.
The Special Education Coordinator will identify student interests and personal
accomplishments and include them in the current IEP.
Title/Role(s) of responsible Persons:
Expected Date of
Jill Yvon-Special Education AQC
Completion:
Michael Evitts-Special Education Coordinator
06/30/2012
Evidence of Completion of the Corrective Action:
An internal form has been developed to be utilized as a checklist at each team meeting.
Description of Internal Monitoring Procedures:
The Special Education Coordinator will complete each checklist at the team meeting and
the Special Education AQC will conduct periodic review of these documents.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18A IEP development and content
Corrective Action Plan Status: Approved
Status Date: 09/22/2011
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 5, 2012, provide evidence (1. copy of notice or agenda, 2. list of participants
and/or signed attendance sheet, and 3. materials used) that appropriate staff were
informed of the requirement to complete all elements of the current IEP format.
By April 1, 2012, conduct an administrative review of a sampling of student records to
verify that they address all the required elements including student interests, significant
attributes and personal accomplishments; non-participation statements; age specific
considerations and if service delivery grids are complete. and submit:
1) The number of student records and grade levels reviewed;
2) The number of student records in compliance;
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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3) For all records not in compliance with this criterion, determine the root cause(s) of the
non-compliance; and
4) The district's plan to remedy the non-compliance.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
01/05/2012
04/01/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 20 Least restrictive program selected
Partially Implemented
Department CPR Findings:
According to a review of student records and interviews, the team did not consistently
explain why removal from the general education classroom was critical to the student's
program and the basis for its conclusion that education of the student in a less restrictive
environment, with the use of supplementary aids and services, could not be achieved
satisfactorily. Several non-participation statements were not individualized.
Description of Corrective Action:
The Special Education Coordinator will include a detailed and individualized statement that
clearly explains why a student needs to be removed from the general education classroom
and explain why that student's needs could not be addressed in a less restrictive
environment, with the use of supplementary aids and services.
Title/Role(s) of responsible Persons:
Expected Date of
Jill Yvon-Special Education AQC
Completion:
Michael Evitts-Special Education Coordinator
06/30/2012
Evidence of Completion of the Corrective Action:
Student non-participation statements will be individualized and reflect a detailed and
accurate description of why their removal from a less restrictive environment is
necessary.
Description of Internal Monitoring Procedures:
Every two months the Special Education AQC and the Special Education Coordinator will
review the non-participation statements contained in the current IEPs.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 20 Least restrictive program selected
Corrective Action Plan Status: Approved
Status Date: 09/23/2011
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 5, 2012, provide evidence (1. copy of notice or agenda, 2. list of participants
and/or signed attendance sheet, and 3. materials used) that appropriate staff were
informed about including in the IEP why removal from the general education classroom is
considered critical to the student´s program and the basis for its conclusion that
education of the student in a less restrictive environment, with the use of supplementary
aids and services, could not be achieved satisfactorily.
By April 1, 2012, conduct an administrative review of a sampling of student records to
verify that the IEPs state why the Team believes removal from the general education
classroom is necessary to the student's program and submit:
1) The number of student records and grade levels reviewed;
2) The number of student records in compliance;
3) For all records not in compliance with this criterion, determine the root cause(s) of the
non-compliance; and
4) The district's plan to remedy the non-compliance.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Sabis International Charter (District) CPR Corrective Action Plan
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*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
01/05/2012
04/01/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 24 Notice to parent regarding proposal or refusal to initiate or Partially Implemented
change the identification, evaluation, or educational placement of
the child or the provision of FAPE
Department CPR Findings:
According to student record reviews and interviews, the district did not always give
reasonable notice to parents. Two records contained no Notice of Proposed School District
Action (N1) forms. See also SE 25.
Description of Corrective Action:
The district will provide parents with reasonable notice of the actions that it is proposing
by sending parents the Notice of Proposed School District Action (N1) form.
The district will review student folders to ensure that all needed Notice of Proposed School
District Action (N1) forms are on file and available for review.
Title/Role(s) of responsible Persons:
Expected Date of
Jill Yvon-Special Education AQC
Completion:
Michael Evitts-Special Education Coordinator
06/30/2012
Evidence of Completion of the Corrective Action:
Data sheet which indicates which files have been reviewed and whether or not the
necessary (N1) form was present in the indicated file.
Description of Internal Monitoring Procedures:
The Special Education AQC and the Special Education Coordinator will review the contents
of the student's file to ensure that a completed Notice of Proposed School District Action
(N1) form is included.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 24 Notice to parent regarding
Status Date: 09/23/2011
proposal or refusal to initiate or change
the identification, evaluation, or
educational placement of the child or the
provision of FAPE
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 5, 2012, provide evidence (1. copy of notice or agenda, 2. list of participants
and/or signed attendance sheet, and 3. materials used) that appropriate staff were
informed of the district's procedures for providing reasonable notice parents.
By April 1, 2012, conduct an administrative review of a sampling of student records to
verify that the district provided reasonable notice to parents. and submit:
1) The number of student records and grade levels reviewed;
2) The number of student records in compliance;
3) For all records not in compliance with this criterion, determine the root cause(s) of the
non-compliance; and
4) The district's plan to remedy the non-compliance.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Sabis International Charter (District) CPR Corrective Action Plan
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*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
01/05/2012
04/01/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 25 Parental consent
Partially Implemented
Department CPR Findings:
According to a review of student records and interviews, two records for students who
were assessed did not contain a signed consent form from the parent; in another, the
district conducted assessments that were not consented to, but failed to conduct an
assessment for which the parent had consented.
Description of Corrective Action:
The school psychologist and related service providers will not conduct evaluations or
assessments until consent has been given by the parent.
The identified evaluator will conduct all assessments that were consented to by the
parent.
Title/Role(s) of responsible Persons:
Expected Date of
Jill Yvon-Special Education AQC
Completion:
Michael Evitts-Special Education Coordinator
06/30/2012
Evidence of Completion of the Corrective Action:
Identified evaluators will not conduct an evaluation or assessment without the parent's
consent.
Description of Internal Monitoring Procedures:
The identified evaluators and Special Education Coordinator will review this process prior
to assessing a student.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 25 Parental consent
Corrective Action Plan Status: Approved
Status Date: 09/23/2011
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 5, 2012, provide evidence (1. copy of notice or agenda, 2. list of participants
and/or signed attendance sheet, and 3. materials used) that appropriate staff were made
aware of the requirements regarding parental consent for assessments and the
completion of consented-to assessments. Provide evidence that the district reconvened
the IEP Teams and remedied the non-compliance for those identified students whose
records indicated that assessments were conducted without consent and the student
whose record indicated that not all consented-to assessments were conducted.
By April 1, 2012 conduct an administrative review of a sampling of student records of
those students who were evaluated to verify that the district obtained proper consent
from the parent and carried out only the activities consented to, and submit:
1) The number of student records and grade levels reviewed;
2) The number of student records in compliance;
3) For all records not in compliance with this criterion, determine the root cause(s) of the
non-compliance; and
4) The district?s plan to remedy the non-compliance.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
01/05/2012
04/01/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 3 Access to a full range of education programs
Partially Implemented
Department CPR Findings:
According to a review of student records and interviews, ELE students are sometimes
denied access to Spanish as a foreign language and some content area instruction
because they are pulled out for ELL services.
Description of Corrective Action:
All ELE students will be pulled out or pushed into their English classes.
Title/Role(s) of responsible Persons:
Expected Date of
Anne Campagna, ELL Coordinator
Completion:
06/30/2012
Evidence of Completion of the Corrective Action:
Classroom schedules will verify each students ELE contact periods.
Description of Internal Monitoring Procedures:
ELL Coordinator will place students into ELE classes based on their English class schedule.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
CR 3 Access to a full range of education
Approved
programs
Status Date: 09/23/2011
Basis for Partial Approval or Disapproval:
LEP students cannot be denied access or pulled out of a content area class, including
English.
Department Order of Corrective Action:
The district must provide evidence that LEP students have access to all content area
classes.
Required Elements of Progress Report(s):
By January 5, 2012, provide documentation (1. copy of notice or agenda, 2. list of
participants and/or signed attendance sheet, and 3. materials used) that appropriate staff
were made aware of the requirements regarding LEP students' rights to equal access to
the general curriculum.
By January 5, 2012, conduct an administrative review of the schedules of all students
identified as LEP to ensure that students are not denied access to content instruction.
Please submit:
1) The number of student schedules and grade levels reviewed;
2) The number of student schedules in compliance;
3) For all student schedules not in compliance with this criterion, determine the root
cause(s) of the non-compliance; and
4) The district's plan to remedy any identified non-compliance.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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01/05/2012
04/01/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7 Information to be translated into languages other than
Partially Implemented
English
Department CPR Findings:
According to document review and interviews, the district has not established a system of
oral interpretation to assist parents or guardians with limited English skills, including
those who speak low-incidence languages, and the district does not translate report cards
for ELE students.
Description of Corrective Action:
The District will implement a system to make available interpreters to assist parents of
ELE students with limited English skills, including those who speak low-incidence
languages. Administrators/staff will complete a written request form for an interpreter
and submit it to the ELL Coordinator. The ELL Coordinator will contact the appropriate
language interpreter.
Report cards will be translated for ELE students.
Title/Role(s) of responsible Persons:
Expected Date of
Ann Campagna, ELL Coordinator
Completion:
11/30/2011
Evidence of Completion of the Corrective Action:
Meeting attendance forms will contain the name and signature of the interpreter.
Translated report cards will be placed in students permanent file.
Description of Internal Monitoring Procedures:
The ELL Coordinator will review ELE folders on a monthly basis to ensure compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 7 Information to be translated into
Status Date: 09/23/2011
languages other than English
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 5, 2012, submit evidence (agenda, list of participants and/or signed
attendance sheet, and materials used) that appropriate staff have been informed about
the system of oral interpretation; submit a copy of the request form and copies of actual
requests for interpretation that have been made for this school year to date; submit
attendance forms (N3A) that contain the name and signature of the interpreter.
By January 5, 2012, submit a sampling of translated report cards from each level (E, MS,
HS).
By April 1, 2012, conduct an administrative review of report cards that require translation
from each level (E, MS, HS).
Please submit:
1) The number of report cards that require translation and grade levels reviewed;
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2) The number of report cards in compliance;
3) For all student report cards not in compliance with this criterion, determine the root
cause(s) of the non-compliance; and
4) The district's plan to remedy any identified non-compliance.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
01/05/2012
04/01/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Sabis International Charter (District) CPR Corrective Action Plan
22
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 16 Notice to students 16 or over leaving school without a
Partially Implemented
high school diploma, certificate of attainment, or certificate of
completion
Department CPR Findings:
The written notice that the charter school provides for students who have fifteen
consecutive unexcused absences does not meet all the requirements. The letter does not
state that the parent or guardian may meet with a representative within 10 days from the
date the notice is sent, or that the district may agree to extend the time of the meeting
for up to 14 days, at the request of the parent or guardian. The letter does not state that
at the meeting participants will discuss the reasons that the student is leaving school and
alternative educational or other placements. The letter does not state that attendance is
voluntary and the student has a right to return to school. The notice to students who have
left school without earning a competency determination and who have not transferred to
another school includes the required information, but is sent to the parent or guardian,
not to the student, as is required.
Description of Corrective Action:
Two letters for notice to students 16 or older for absences, and leaving school have been
revised to meet the standards under CR16.
Title/Role(s) of responsible Persons:
Expected Date of
Michael Calvanese, Academic Quality Controller, Grades 9-12
Completion:
09/21/2011
Evidence of Completion of the Corrective Action:
Copies of letters will be retained.
Description of Internal Monitoring Procedures:
Copies of letters will be retained.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 16 Notice to students 16 or over
Status Date: 09/23/2011
leaving school without a high school
diploma, certificate of attainment, or
certificate of completion
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 1, 2012, submit copies of the two notices the district developed to send to
students 16 or older and those who have fifteen consecutive unexcused absences or
students who have left school without earning a competency determination and have not
transferred to another school also to their parents. Submit a sampling of notices mailed to
students after September 21, 2011.
Progress Report Due Date(s):
01/05/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Sabis International Charter (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 18 Responsibilities of the school principal
Partially Implemented
Department CPR Findings:
According to interviews and a review of documents, the charter school has a Curriculum
Accommodation Plan, but several staff members interviewed were unfamiliar with it and
would not have been able to  use it to ensure that all efforts were made to meet
the needs of diverse learners in the general education program. 
Description of Corrective Action:
SICS is currently reviewing and revising the District Curriculum Accommodation Plan.
Title/Role(s) of responsible Persons:
Expected Date of
Kim Hollenbeck, AQC, grades K-4
Completion:
Andrea Salvas, AQC, grades 5-8
11/30/2011
Mike Calvanese, AQC, grades 9-12
Evidence of Completion of the Corrective Action:
Teachers will sign off on receipt of the DCAP at planned staff meetings.
Description of Internal Monitoring Procedures:
Disctrict will disemminate plan annually during professional development week prior to
school opening, teachers will sign off.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 18 Responsibilities of the school
Status Date: 09/23/2011
principal
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 5, 2012, submit a copy of the revised District Curriculum Accomodation Plan
(DCAP) and evidence (agenda, list of participants and/or signed attendance sheet with
name and role, and materials used) that all appropriate administrative and instructional
staff are aware of their responsibilities regarding the DCAP.
Progress Report Due Date(s):
01/05/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Sabis International Charter (District) CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School: Sabis International Charter School
Corrective Action Plan Review
Program Area: English Learner Education
Prepared by: SABIS International Charter School, Anne Campagna
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: November 19, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Structure
Rating: Partially Implemented
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Sabis International Charter (District) CPR Corrective Action Plan
25
Department CPR Finding: Sabis International Charter School is a low incidence district. The
district reports 16 formerly limited English Proficient (FLEP) and 27 English language learners
(ELLs) distributed in grades K-5, in 18 classrooms, representing four (4) different native languages,
although the majority are Spanish speakers. No ELLs were reported for grades 6-12. The district’s
Sheltered English Immersion (SEI) program uses the “pull out” model for the provision of ESL
instruction.
Content instruction is provided to all students, including ELLs, using the Massachusetts Curriculum
Framework. However, a review of district documents indicates that content area teachers who teach
ELLs have not yet completed training in all four categories of Sheltered English Immersion, which
focuses on the skills and knowledge necessary for sheltering instruction as described in the
Commissioner’s memorandum of June 2004, although the district has made progress in this area. For
instance, the district has a multi-year plan in place to provide SEI professional development to its
teachers, and at the time of document submission, the district reported a significant number of teachers
who had completed SEI PD training: 27 teachers had completed category 2, 26 had completed
category 3, and 5 had completed category 4. Despite the district’s progress, none of the teachers had
completed category 1, but plans for this training was scheduled for school year 2011-2012 and
includes teachers K-5. What is not clear is how many of the four SEI categories have been completed
by the 18 teachers who have ELLs in their classrooms. In addition, documents did not provide
information regarding whether or not ELLs are enrolled in grades 5-12 or whether or not there is ongoing SEI PD training for teachers in higher grades.
The district reports using a ‘pacing chart’ that is aligned with the Massachusetts’ Curriculum
framework. This pacing chart is used in each grade, and in each subject matter content area when
needed. According to the district the pacing chart can be modified for an ELE student, and the subject
matter does not change. However, it is not clear to the Department how such pacing chart is used and
its impact on ELLs. In addition, an example of a grade 4 English pacing chart for one term was
submitted to the Department. However, the district did not specify how this pacing chart would meet
the Department’s requirement that the district develops an ESL curriculum.
In regard to hours of instruction, documents submitted show that ELLs who are placed in level 2 of
English proficiency are not receiving the recommended hours of ESL instruction. The district provides
4-5 hours of instruction to these ELLs; however the recommended hours of ESL instruction for this
level is 2.5 hours per day or 12.5 hours per week. (The recommended hours for the other levels of
English proficiency are as follows: level 3, 1-2 hours a day or 5-10 hours a week; for level 4 and level
5, 2.5 hours a week). The district does not have any students placed in level 1 or level 5.
Because the district has not yet completed its SEI category training of teachers so that they can shelter
content, an ESL curriculum was not submitted and students placed in level 2 of English proficiency are
not receiving adequate hours of ESL instruction as described in the Commissioner’s Memorandum of
June 2004, the Department concludes that the district is not offering a program that is consistent with
Chapter 71A.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Sabis International Charter (District) CPR Corrective Action Plan
26
Narrative Description of Corrective Action: 1 In response to Category training:
As of November, 2011, the SEI teachers in grades K through 5 completed the following
Category trainings;
Category 1 – 33 teachers
Category 2 – 28 teachers
Category 3 – 32 teachers
Category 4 – 33 teachers
These numbers are out of 38 teachers.
Of the 21 teachers that currently have ELL’s;
14 completed Category 1
12 completed Category 2
13 completed Category 3
3 completed Category 4
Professional Development Plan for teachers is as follows:
Category training has been an ongoing process. Historically, Ell students were predominately
in grades kindergarten through 5. This year, the ELL population has expanded into the middle
school grades. SABIS has submitted the Race To The Top grant which includes funds to train
both elementary and secondary teachers over the next three years. Funds from this grant ,
along with Title 1/2A funds, will allow for the school to offer the opportunity for the following
Category professional development:
 The school will contract with a provider to train 8 middle school teachers in one of the
4 Category trainings by the end of this school year.
 This group, as well as elementary teachers, will also be given the release time to
complete a second Category training offered by an outside provider such as
Collaborative for Educational Services and MATSOL.
 There will be a school wide category 4 training for all staff during the professional
development week in August.
2. In response to the hours of instruction:
The school will service all ELL students in accordance with the recommended hours of ESL
instruction. With the ELL student population expansion into the sixth grade during the 20112012 school year, the school is realigning staffing to provide the required hours of ESL
instruction. This will be completed by January 3, 2012.
3. In response to the use of the SABIS® pacing chart and ESL curriculum:
A SABIS® pacing chart, which is aligned with the Massachusetts frameworks, is used by
teachers in every subject. The pacing charts along with the descriptors of the ELPBO are the
basis for the ESL curriculum. The ESL teacher uses a combination of the subject matter
pacing chart and supplements instruction with classroom materials and ESL materials such as
the ELL Avenues series.
The ELL Coordinator and the ELL teacher have attended and continue to attend the OELAAA
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Sabis International Charter (District) CPR Corrective Action Plan
year.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: 1. PD Coordinator, Kim
Corrective Action Activity: 1. PD – Sept.
Hollenbeck and ELL Coordinator, Ann
2012 and ongoing
Campagna
2. January 3, 2012
2.ELL Coordinator, Ann Campagna and
3. September, 2012
Director, Karen Reuter
3. ELL Coordinator, Ann Campagna and ELL
Teacher, Diane Panciera
Evidence of Completion of the Corrective Action: 1. Sign in sheets from PD offerings, contract
with trainers and/or PDP certificates. 2. Hours of instruction will be evidenced by student
schedules. 3. Written curriculum for the different levels.
Description of Internal Monitoring Procedures: 1.The PD Coordinator and the ELL Coordinator
will register and monitor teacher participation in the required PD. 2. The Ell Coordinator will
review student schedules each term to ensure compliance. 3. The ELL Coordinator and ELL
teacher will use the curriculum models discussed at the OELAAA meetings to develop the
schools’ ELL curriculum.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement
and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district provided a list of the category trainings, with
the numbers of teachers trained indicated next to each category. The district also states that of the 21
teachers that currently have ELL’s:
 14 completed Category 1,
 12 completed Category 2,
 13 completed Category 3, and
 3 completed Category 4.
It is not clear how the district goes about assigning ELLs to teachers who have been properly trained.
Department Order of Corrective Action: Provide the Department the plan for making the SEI cohort
training available to the core academic teachers of ELLs and the building administrators who supervise
such teachers and to arrange for the participation of such teachers and administrators in the training.
Provide the plan by February 15, 2013.
Required Elements of Progress Report(s):
By February 15, 2013
1. Provide the Department with the district’s new ESL/ELD curriculum, which should be aligned
with all Massachusetts Curriculum Frameworks (e.g., English/Language Arts, mathematics,
science, social studies) and the WIDA English language development standards. See
http://www.wida.us/standards/eld.aspx.
2. Provide the Department with evidence that all ELL students receive sufficient ESL instruction,
consistent with the students’ levels of English proficiency and Department guidance
(http://www.doe.mass.edu/mcas/mepa/2009/guidance.doc).
By June 14, 2013, provide the following:
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Sabis International Charter (District) CPR Corrective Action Plan
28
1. A report of the review of student schedules each term to ensure compliance with recommended
hours of ESL instruction.
2. An update on the plan for making the SEI cohort training available to the core academic
teachers of ELLs and the building administrators who supervise them.
3. An update on the implementation of the new ESL/ELD curriculum.
Progress Report Due Date(s): February 15, 2013; June 14, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 9 Instructional Grouping
Rating: Partially Implemented
Department CPR Finding: District documents reviewed did not indicate if grouping of ELLs takes
place when they are pulled out for ESL instruction.
Narrative Description of Corrective Action: As of the 2011- 2012 school year, students that are
pulled out for ESL instruction are grouped according to proficiency level.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Coordinator, Ann
Corrective Action Activity: 12/30/11
Campagna
Evidence of Completion of the Corrective Action: Student schedules
Description of Internal Monitoring Procedures: Each term the ELL Coordinator will review the
students schedule to ensure compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 9 Instructional
Grouping
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Provide evidence that ELL students are currently grouped
by proficiency level, specifically, provide:
1. Sample instructional groups from all grade levels.
2. Initials of students placed in each instructional group noted in #1.
3. English proficiency level of each ELL student noted in #2.
Provide the above by February 15, 2013.
By June 14, 2013, provide a report of the review(s) by the ELL Coordinator.
Progress Report Due Date(s): February 15, 2013; June 14, 2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Sabis International Charter (District) CPR Corrective Action Plan
29
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parent Notification
Rating: Partially Implemented
Department CPR Finding: According to a review of student records and staff interviews:
1. The notice that the district sends to parents does not consistently contain all required elements and
is not sent annually. The notice does not consistently contain the reasons for identification of the
student as LEP; the child’s level of English proficiency; program placement and/or the method of
instruction used in the program; the reasons for identification of the student as LEP; and the parents’
right to apply for a waiver.
2. The district does not translate report cards into a language understandable to the parent/guardian.
Narrative Description of Corrective Action: 1. Revised letters that are sent to parents both for
initial notification and annually thereafter have been developed by the school. These letters
are translated into the students’ specific primary/home language. Please see mailed supporting
documents.
2. Progress reports have been translated into the students’ primary/home language. See
supporting document. Translation of report cards will be completed by January 6th, 2012.
Title/Role of Person(s) Responsible for
Implementation: ELL Coordinator, Ann
Campagna
Expected Date of Completion for Each
Corrective Action Activity: 1. Revised letters
– completed. 2. Progress reports – completed.
Translated report cards –January 6, 2012.
Evidence of Completion of the Corrective Action: Revised letters and translated report cards and
progress reports will be the student’s permanent file.
Description of Internal Monitoring Procedures: The ELL Coordinator will review student’s files
each term to ensure compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10 Parent
Notification
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): Submit a copy of the template of the revised parent
notification letter containing all required elements by February 15, 2013.
Submit samples of translated report cards, two for each grade level, by February 15, 2013.
Conduct an administrative review of ELE student files to ensure that they contain current parent
notification letters and translated progress reports and report cards, and submit the number of files
reviewed, the number in compliance, the root cause of files that are not in compliance, and a plan to
address any non-compliance, by June 14, 2013.
Progress Report Due Date(s): February 15, 2013; June 14, 2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Sabis International Charter (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access to
Rating: Partially Implemented
Academic Programs and Services
Department CPR Finding: LEP students do not have access to the full range of academic programs,
such as Spanish and some content area instruction, as they are pulled out of class for ELL services.
Students do not always receive course credit for ELL instruction.
Narrative Description of Corrective Action: The school will research each ELL student’s
schedule to ensure that they are not being pulled out of any one core subject class. ESL
instruction will be given by rotating the subject class for pull out, not to include English
classes. ELL students will receive grades from their primary classroom teacher in
collaboration with the ESL teacher.
Students will receive both pull out and push in ESL instruction allowing them to have access
to the full range of academic programs. This will be accomplished for September 2012 school
year.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Coordinator, Anne
Corrective Action Activity: September 2012
Campagna
Evidence of Completion of the Corrective Action: Student schedules
Description of Internal Monitoring Procedures: ELL Coordinator will review ELL student
schedules to ensure compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11 Equal Access to
Academic Programs and Services
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: No progress reports are due based on the review of
the submission for CR 3.
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): Not Applicable
Progress Report Due Date(s): Not Applicable
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional
Rating: Partially Implemented
Development Requirements
Department CPR Finding: See ELE 5 for comments on Professional Development.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Sabis International Charter (District) CPR Corrective Action Plan
31
Narrative Description of Corrective Action: Professional Development Plan for teachers is as
follows:
Category training has been an ongoing process. Historically, Ell students were predominately
in grades kindergarten through 5. This year, the ELL population has expanded into the middle
school grades. SABIS has submitted the Race To The Top grant which includes funds to train
both elementary and secondary teachers over the next three years. Funds from this grant ,
along with Title 1A funds will allow for the school to offer the opportunity for the following
Category professional development:
 The school will contract with a provider to train 8 middle school teachers in one of the
4 Category trainings.
 This group, as well as elementary teachers, will also be given the release time to
complete a second Category training offered by an outside provider such as
Collaborative for Educational Services and MATSOL.
 There will be a school wide category 4 training for all staff during the professional
development week in August.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: PD Coordinator, Kim
Corrective Action Activity: Sept. 2012 and
Hollenbeck and ELL Coordinator, Ann
ongoing
Campagna
Evidence of Completion of the Corrective Action: Sign in sheets from PD offerings, contract with
trainers and/or PDP certificates.
Description of Internal Monitoring Procedures: .The PD Coordinator and the ELL Coordinator
will register and monitor teacher participation in the required PD.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 Professional
Development Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5.
Department Order of Corrective Action: See ELE 5.
Required Elements of Progress Report(s): See ELE 5.
Progress Report Due Date(s): See ELE 5.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of LEP students
Rating: Partially Implemented
Department CPR Finding: Record review and interviews indicate that student records do not
consistently contain copies of the annual parent notification letter. Progress reports and report cards
requiring translation were not translated and placed in the students’ files.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Sabis International Charter (District) CPR Corrective Action Plan
32
Narrative Description of Corrective Action: All student files will contain a copy of the annual
parent notification letter. Progress reports have been translated into the students’
primary/home language. See mailed supporting document. Translation of report cards will be
completed by January 6th, 2012.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Coordinator, Ann
Corrective Action Activity: January 6, 2012
Campagna
Evidence of Completion of the Corrective Action: Translated progress reports, report cards as
well as the annual parent notification letter will be in the students file.
Description of Internal Monitoring Procedures: ELL Coordinator will review student files each
term to ensure all pertinent paperwork is included.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18 Records of LEP
students
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): See ELE 10
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names
and grade levels for the records reviewed; b) Date of the review; c) Name of person(s) who
conducted the review, with their role(s) and signature(s).
Progress Report Due Date: June 14, 2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Sabis International Charter (District) CPR Corrective Action Plan
33