MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Quaboag Regional School District
Corrective Action Plan Forms
Program Area: Special Education
Prepared by: Dr. Elizabeth Zielinski, Assistant Superintendent
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: April 3, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 2
Rating:
Required and optional assessments
Partially Implemented
Department CPR Finding: Student records and staff interviews indicated that an educational
assessment by a representative of the school district, including a history of the student’s educational
progress in the general curriculum, is not consistently completed as required.
Narrative Description of Corrective Action: The district will incorporate the standard
educational history form A and educational assessment B within all evaluations of students
(initial and reevaluation).
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Team chairs will disseminate
Corrective Action Activity: October 23, 2010
and monitor completion.
Evidence of Completion of the Corrective Action: Successful monitory of selected records from
different grade levels which indicate that this criteria has been met to 100%.
Description of Internal Monitoring Procedures: The Special Education Director or designee will
randomly select the records to be reviewed, and will use the information gathered related to SE
compliance to work with the districts team chairs to ensure that any irregularities are corrected.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 2
Required and optional assessments
Status of Corrective Action:
x Approved
Partially Approved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
1
Disapproved
Required Elements of Progress Report(s): The district will document for each eligibility
determination the history of the student’s educational progress in the general curriculum and has
indicated that they will conduct internal monitoring. Provide training to Team Chairs on the use of
Educational Assessment A and B and submit evidence of this training, materials may include but not
be limited to the agenda, name(s) and credentials of the presenters, copies of material used, sign-in
sheet or attendance list with date, name(s) and roles of attendees. Please submit this to the
Department on or before October 22, 2010.
Please conduct an internal monitoring review of student records from October 2010 through December
2010 to determine whether eligibility determinations include information from Educational Assessment
A and B. Provide a detailed narrative summary report that that indicates the number of student records
reviewed at each level, the rate of compliance, the date(s) the internal review was conducted, the name
and role of the person(s) conducting the review and the steps the district will take to address any areas
of continued noncompliance. Please submit this to the Department on or before February 11,
2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s) and signature(s).
Progress Report Due Date(s): October 22, 2010 and February 11, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 3
Rating: Partially Implemented
Specific learning disabilities
Department CPR Finding: Documentation indicated that the district has recently adopted the specific
learning disability determination forms. In some cases where a student was suspected of having a
learning disability at the evaluation stage, the district did not complete the determination forms to
document the Team’s finding that the student did not have a learning disability.
Narrative Description of Corrective Action: The district will ensure that any student, who is
suspected of having a Specific Learning Disability, and is not found to have a specific learning
disability, will have this finding noted on the SLD eligibility form.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Team Chairs
Corrective Action Activity: November 15,
2010
Evidence of Completion of the Corrective Action: The team chairs will review the appropriate
process to ensure.
Description of Internal Monitoring Procedures: Look at records of students who were not found
to have an SLD to ensure that it is indicated on the form correctly.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 3
Specific Learning Disability
Status of Corrective Action:
x Approved
Partially Approved
2
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): Please provide training to Team Chairs to complete the
determination process for all students who are assessed for a suspected learning disability and submit
evidence of this training, materials may include but not be limited to the agenda, name(s) and
credentials of the presenters, copies of material used, sign-in sheet or attendance list with date, name(s)
and roles of attendees. Please submit this to the Department on or before October 22, 2010.
Please conduct an internal monitoring review of student records from October 2010 through December
2010 to determine whether eligibility determinations for SLD include the forms and the determination
sign off sheet. Provide a detailed narrative summary report that that indicates the number of student
records reviewed at each level, the rate of compliance, the date(s) the internal review was conducted,
the name and role of the person(s) conducting the review and the steps the district will take to address
any areas of continued noncompliance. Please submit this to the Department on or before
February 11, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s) and signature(s).
Progress Report Due Date(s): October 22, 2010 and February 11, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 4
Rating: Partially Implemented
Assessment reports
Department CPR Finding: A review of student records and interviews with staff demonstrated that
the reports of assessment results do not always define in detail and in educationally relevant and
common terms the student’s needs, offering explicit means of meeting them.
Narrative Description of Corrective Action: The special education director will meet with the
school psychologist and the team chairs to review concerns related to ensuring that specific
educational relevant recommendations are placed in the assessment reports. Student assessments
will include recommendations which will be brought to the team for the development of an
appropriate IEP
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Special Education Director
Corrective Action Activity: November 15,
2010
Evidence of Completion of the Corrective Action: Selected records will be reviewed to ensure
compliance
Description of Internal Monitoring Procedures: The Special Education Director along with the
Team chairs will review selected student files to ensure that educationally relevant
recommendations are a part of the educational assessments.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 4
Assessment reports
Status of Corrective Action:
x Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): The district indicated that the Special Education Director
will meet with the school psychologist and Team Chairs to review the requirements to provide detailed
and educationally relevant information on the student’s needs and an explicit means of meeting the
student’s needs within the assessment reports. Please submit evidence of this training, materials may
include but not be limited to the agenda, name(s) and credentials of the presenters, copies of material
used, sign-in sheet or attendance list with date, name(s) and roles of attendees. Please submit this to
the Department on or before October 22, 2010.
Please conduct an internal monitoring review of student records from October 2010 through December
2010 to determine whether the assessment reports include educationally relevant information on
student needs and an explicit means of meeting them. Provide a detailed narrative summary report that
that indicates the number of student records reviewed at each level, the rate of compliance, the date(s)
the internal review was conducted, the name and role of the person(s) conducting the review and the
steps the district will take to address any areas of continued noncompliance. Please submit this to the
Department on or before February 11, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s) and signature(s).
Progress Report Due Date(s): October 22, 2010 and February 11, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 6
Rating: Partially Implemented
Transition services
Department CPR Finding: Student records and staff interviews indicated that transition plans are not
consistently developed for age appropriate students and not consistently updated annually.
Narrative Description of Corrective Action: The district will ensure that all students who have
reached the age of 14 will have a transition plan in place as part of their IEP.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Special Education Director
Corrective Action Activity: January 15,
2011
Evidence of Completion of the Corrective Action: The special education director will meet with
and discuss the necessity of transition plans with both district team chairs as well as out of
district providers. The Sped director will ensure that all students have an annual transition plan
on file for students 14 and older.
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Description of Internal Monitoring Procedures: A review of selected student files of students
who are age fourteen and over will indicate if the district is in compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 6
Transition
Status of Corrective Action:
x Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): The district will develop and update annual transition
plans for students age 14 and older. Please provide training/information to Team Chairs and out-ofdistrict providers regarding the annual transition plans for students age 14 and older. Please submit
evidence of this training, materials may include but not be limited to the agenda, name(s) and
credentials of the presenters, copies of material used, sign-in sheet or attendance list with date, name(s)
and roles of attendees. Please submit this to the Department on or before October 22, 2010.
Please conduct an internal monitoring review of student records from October 2010 through December
2010 to determine whether transition plans are in each record for students age 14 or older. Provide a
detailed narrative summary report that that indicates the number of student records reviewed at each
level, the rate of compliance, the date(s) the internal review was conducted, the name and role of the
person(s) conducting the review and the steps the district will take to address any areas of continued
noncompliance. Please submit this to the Department on or before February 11, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s) and signature(s).
Progress Report Due Date(s): October 22, 2010 and February 11, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 9 Timelines
Rating: Partially Implemented
Department CPR Finding: Student records indicated that the timeline for determination or
redetermination of eligibility did not consistently occur within 45 school working days after the receipt
of the parent’s written consent to evaluation.
Narrative Description of Corrective Action: The district will at the beginning of the year, and on
a quarterly basis after, run off the list of all students who are up for re-evaluation, evaluation,
and annual IEP meetings for team chairs. .The list will be run off from the ESPED software that
is used by the district to write and schedule IEPs.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Team Chairs
Corrective Action Activity: September 15,
2010
Evidence of Completion of the Corrective Action: Review of quarterly run off
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Description of Internal Monitoring Procedures: In formal review to ensure that service providers
and teachers are aware of upcoming IEP meetings at least quarterly.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 9 Timelines
Status of Corrective Action:
x Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): The district indicated that it will develop an on-going
monitoring method for timelines. Please provide training for Team chairs on how to access ESPED
reports for timelines (eligibility and annual meetings). Please submit evidence of this training,
materials may include but not be limited to the agenda, name(s) and credentials of the presenters,
copies of material used, sign-in sheet or attendance list with date, name(s) and roles of attendees.
Please submit this to the Department on or before October 22, 2010.
Please conduct an internal monitoring review of student records from October 2010 through December
2010 to determine whether eligibility timelines are met. Provide a detailed narrative summary report
that that indicates the number of student records reviewed at each level, the rate of compliance, the
date(s) the internal review was conducted, the name and role of the person(s) conducting the review
and the steps the district will take to address any areas of continued noncompliance. Please submit
this to the Department on or before February 11, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s) and signature(s).
Progress Report Due Date(s): October 22, 2010 and February 11, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 18B
Rating: Partially Implemented
Placement and immediate provision of IEP
Department CPR Finding: Student records and staff interviews indicated that some placement forms
at the high school level were not consented to by the parent in a timely manner and the district did not
document their attempts to secure parental consent. Student records from the elementary and high
school levels also indicated that IEPs were not consistently provided immediately to parents following
the Team meeting.
Narrative Description of Corrective Action: Team chairs have been trained to provide parents
with a draft copy of the IEP immediately after the Team meeting and in compliance with the
provisions set forth in the regulations.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Special Education Director
Corrective Action Activity: October 15, 2010
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Evidence of Completion of the Corrective Action: Special Education director will review student
records to ensure that parents have received a draft copy of the IEP as required in state
regulations.
Description of Internal Monitoring Procedures: A review of the student records and attendance
at randomly selected IEP meetings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 18B
Status of Corrective Action:
X Approved
Partially Approved
Placement and immediate provision
of IEP
Basis for Partial Approval or Disapproval: Not Applicable
Disapproved
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): The district indicated that they will train Team chairs to
provide IEPs immediately to parents and to document the attempts to secure consent using a variety of
methods. Please provide training for Team chairs on how to access ESPED reports for timelines
(eligibility and annual meetings). Please submit evidence of this training, materials may include but not
be limited to the agenda, name(s) and credentials of the presenters, copies of material used, sign-in
sheet or attendance list with date, name(s) and roles of attendees. Please submit this to the
Department on or before October 22, 2010.
Please conduct an internal monitoring review of student records from October 2010 to December 2010
to determine whether IEPs are provided immediately and whether multiple attempts using a variety of
methods are documented to secure consent. Provide a detailed narrative summary report that that
indicates the number of student records reviewed at each level, the rate of compliance, the date(s) the
internal review was conducted, the name and role of the person(s) conducting the review and the steps
the district will take to address any areas of continued noncompliance. Please submit this to the
Department on or before February 11, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s) and signature(s).
Progress Report Due Date(s): October 22, 2010 and February 11, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 22
Rating: Partially Implemented
Implementation of the IEP
Department CPR Finding: Student record review indicated that at the beginning of the year the
district does not consistently have a signed IEP in effect for each eligible student.
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Narrative Description of Corrective Action: All students IEP’s will be reviewed in the first two
weeks of school to ensure that all IEPS and placements pages have parental consent. Team chairs
will use the new reporting form to indicate their attempts at securing required parental consent.
If after 22 days Team chairs are unable to acquire parental consent then the Special Education
Director will be given the file to review and take appropriate action.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Special Education Director
Corrective Action Activity: October 15, 2010
Evidence of Completion of the Corrective Action: Unsigned IEPs and placement pages will be
reviewed by the Special Education Director to ensure that attempts to secure signatures have
been documented.
Description of Internal Monitoring Procedures: The Special Education Director will review the
new form related to attempts at securing parental consent. The new form (which has been
completed) will be reviewed by the appropriate Team Chair and the Special Education Director.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 22
Implementation of the IEP
Status of Corrective Action:
x Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): The district indicated that they will determine whether
each student begins the school year with a signed IEP and train staff to document attempts to secure
parental consent. Please provide a copy of the procedures used to attempt to obtain parental consent
and submit evidence that this training was provided to appropriate staff member. Evidence may of this
training may include but not be limited to the agenda, name(s) and credentials of the presenters, copies
of material used, sign-in sheet or attendance list with date, name(s) and roles of attendees. Please
submit this to the Department on or before October 22, 2010.
Please conduct an internal monitoring review of student records from October 2010 to December 2010
to determine whether staff has documented multiple attempts using a variety of methods to secure
parental consent. Provide a detailed narrative summary report that that indicates the number of student
records reviewed at each level, the rate of compliance, the date(s) the internal review was conducted,
the name and role of the person(s) conducting the review and the steps the district will take to address
any areas of continued noncompliance. Please submit this to the Department on or before
February 11, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s) and signature(s).
Progress Report Due Date(s): October 22, 2010 and February 11, 2011
8
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 25
Rating: Partially Implemented
Parental consent
Department CPR Finding: Student records and staff interviews indicated that not all evaluations
consented to were provided, some evaluations were completed prior to consent from the parent and
some evaluations were not completed within 30 school working days from the parent’s written consent.
Narrative Description of Corrective Action: Team chairs will be trained to monitor timelines
for evaluations.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Special Education Director
Corrective Action Activity: December 30,
2010
Evidence of Completion of the Corrective Action: Student records will be selected for review to
ensure compliance
Description of Internal Monitoring Procedures: The Special Education Director will review
student records to ensure that evaluations are completed within required timelines and that the
assessments completed are those for which parental consent was given.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 25
Parental consent
Status of Corrective Action:
x Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): The district indicated that they will establish a
monitoring system to ensure that evaluations consented to be provided and that reports of evaluations
are completed within 30 school working days. Train Team chairs and school psychologist to monitor
the parental consent form and ensure that evaluations are provided and reports are completed within 30
school working days. Please submit evidence of this training, materials may include but not be limited
to the agenda, name(s) and credentials of the presenters, copies of material used, sign-in sheet or
attendance list with date, name(s) and roles of attendees. Please submit this to the Department on or
before October 22, 2010.
Please conduct an internal monitoring review of student records from October 2010 to December 2010
to determine whether evaluations consented to by the parent are provided and whether assessment
reports are completed in 30 school working days. Provide a detailed narrative summary report that that
indicates the number of student records reviewed at each level, the rate of compliance, the date(s) the
internal review was conducted, the name and role of the person(s) conducting the review and the steps
the district will take to address any areas of continued noncompliance. Please submit this to the
Department on or before February 11, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s) and signature(s).
Progress Report Due Date(s): October 22, 2010 and February 11, 2011
9
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 43
Rating: Partially Implemented
Positive behavioral interventions
Department CPR Finding: Student records and staff interviews indicated that students with
behavioral needs do not have positive behavioral interventions or functional behavioral assessments
consistently completed. Several high school students with behavioral needs had progress reports that
documented the behavioral needs for extended periods of time prior to the use of a point and level
system that was introduced but not administered consistently and the students dropped out of school.
Narrative Description of Corrective Action: The administrative team will receive training on
Positive Behavioral Intervention. This area will be the focus of the yearly Special Education
Evaluation. Once the evaluation is done additional training will be provided to both
administrators and staff in Positive Behavioral Intervention so that a system will be developed
and implemented.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Special Education Director
Corrective Action Activity: January 2011
Evidence of Completion of the Corrective Action: Completed trainings, summary of what has
happened related to the process of beginning the planning and implementation of positive
behavioral intervention.
Description of Internal Monitoring Procedures: The building principals will discuss how the
PBIP are working in their buildings at district wide administration meetings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 43
Positive behavioral interventions
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): The district indicated that they will train the
administrative team to monitor requirements for positive behavioral interventions. Staff within the
district will be trained to implement functional behavioral assessments and develop positive behavioral
intervention plans. Please submit evidence of this training, materials may include but not be limited to
the agenda, name(s) and credentials of the presenters, copies of material used, sign-in sheet or
attendance list with date, name(s) and roles of attendees. Please submit this to the Department on or
before October 22, 2010.
Please conduct an internal monitoring review of student records from October 2010 to December 2010
to determine whether functional behavioral assessments were provided and whether positive behavioral
intervention plans were developed. Provide a detailed narrative summary report that that indicates the
number of student records reviewed at each level, the rate of compliance, the date(s) the internal review
was conducted, the name and role of the person(s) conducting the review and the steps the district will
take to address any areas of continued noncompliance. Please submit this to the Department on or
before February 11, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
10
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s) and signature(s).
Progress Report Due Date(s): October 22, 2010 and February 11, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 46 Discipline Suspensions 10
Rating: Partially Implemented
days or more
Department CPR Finding: Student records indicated that although the district uses a manifestation
determination form, documentation regarding the review of behavioral plans and functional behavioral
assessment was not always considered by the manifestation determination Team.
Narrative Description of Corrective Action: A new procedure has been adopted that indicates
that a student who has been suspended for 7 days will automatically trigger a Manifestation
Determination. An FBA will also be completed for any student who presents with significant
behavioral challenges. Training will be provided to the districts administrative team in the new
process.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Special Education Director
Corrective Action Activity: January 15, 2011
Evidence of Completion of the Corrective Action: Student records will include completed
behavioral manifestation forms for any student who has been suspended for 7 or more days. In
addition FBA’s will be completed for students who have been referred to the school
administration because of significant behavioral infractions.
Description of Internal Monitoring Procedures: The Special Education Director will select
records for review and ensure that behavioral manifestations and FBA’s are included.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 46
Status of Corrective Action:
x Approved
Partially Approved
Discipline Suspension 10 days or
more
Basis for Partial Approval or Disapproval: Not Applicable
Disapproved
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): The district indicated that they will develop procedures
and train administrators on the procedures. The district must provide training to appropriate
administrators on the procedures for completing a manifestation determination, functional behavioral
assessments and positive behavioral intervention plans. Please submit evidence of this training,
materials may include but not be limited to the agenda, name(s) and credentials of the presenters,
copies of material used, sign-in sheet or attendance list with date, name(s) and roles of attendees.
Please submit this to the Department on or before October 22, 2010.
Please conduct an internal monitoring review of student records from October 2010 to December 2010
to determine whether students suspended 7 days were provided with a manifestation determination
meeting and a functional behavioral assessment. Provide a detailed narrative summary report that that
indicates the number of student records reviewed at each level, the rate of compliance, the date(s) the
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internal review was conducted, the name and role of the person(s) conducting the review and the steps
the district will take to address any areas of continued noncompliance. Please submit this to the
Department on or before February 11, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s) and signature(s).
Progress Report Due Date(s): October 22, 2010 and February 11, 2011
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Quaboag Regional School District
Corrective Action Plan Forms
Program Area: Civil Rights
Prepared by: Dr. Elizabeth Zielinski, Assistant Superintendent
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: April 3, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 16 Notice to students over 16
Rating: Partially Implemented
leaving school without a high school diploma
Department CPR Finding: Documentation and staff interviews indicated the district failed to issue
the annual written notice to students who attended high school in the district within the past two years,
who have not yet earned their competency determination and who have not transferred to another
school.
Narrative Description of Corrective Action: The district’s high school guidance department will
ensure that annual written notice to students who attended high school in the district within the
past two years, who have not yet earned their competency determination and who have not
transferred to another school will receive appropriate notice indicating their right to return to
the districts educational program.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Mr. Greg Myers
Corrective Action Activity: September 1,
2010
Evidence of Completion of the Corrective Action: Letters will be sent out no later than two weeks
prior to the start of the school each year.
Description of Internal Monitoring Procedures: Principal for monitor and maintain a list of all
students who are eligible to receive letter
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 16 Notice to students
over 16 leaving school without a high
school diploma
Status of Corrective Action:
x Approved
Partially Approved
13
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): The district indicated that they will issue the letter of
notice to students over 16 who leave school and have not earned competency or transferred to another
school. Please provide evidence that district’s high school guidance staff have been informed of their
responsibilities related to this criterion. This evidence may be in form of memo, email correspondence
or training agenda. Also please provide a copy of the letter and the list of students who did not earn
competency or transfer to another school for the FY 2008-2009 and 2009-2010. All items must be
submitted to the Department on or before by October 22, 2010.
Please conduct internal monitoring of student files from October 2010 to December 2010 to ensure that
the district has issued the letter of notice to students over 16 who leave school and have not earned
competency or transferred to another school. Provide a detailed narrative summary report that that
indicates the number of student records reviewed at each level, the rate of compliance, the date(s) the
internal review was conducted, the name and role of the person(s) conducting the review and the steps
the district will take to address any areas of continued noncompliance. Please submit this to the
Department on or before February 11, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s) and signature(s).
Progress Report Due Date(s): October 22, 2010 and February 11, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 24 Curriculum review
Rating: Partially Implemented
Department CPR Finding: Documentation demonstrated that the district has a checklist to evaluate
bias and stereotypes of curriculum materials; however interviews indicated that the teachers were not
utilizing the checklist and reviewing educational materials for inappropriate generalizations and
stereotyping.
Narrative Description of Corrective Action: All teachers will be trained in using the district
checklist prior to the start of school and it will be reviewed again at least once in the middle of
the year.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Mr. Brett Kustigian
Corrective Action Activity: September 30,
2010
Evidence of Completion of the Corrective Action: Faculty meeting agenda
Description of Internal Monitoring Procedures: Principal and/or Superintendent will review the
use of the curriculum adoption checklist. The topic will be noted on faculty agendas.
14
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 24 Curriculum review
Status of Corrective Action:
x Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
The district indicated that district teachers will be trained to use the curriculum checklist for review of
educational materials for inappropriate generalizations and stereotyping at the beginning of school.
Please submit evidence of this training, materials may include but not be limited to the agenda, name(s)
and credentials of the presenters, copies of material used, sign-in sheet or attendance list with date,
name(s) and roles of attendees. Please submit this to the Department on or before October 22,
2010.
Please submit a signed statement of assurance from each school principal that assures the Department
that teachers have been trained and that at the beginning of the school year they have completed the
curriculum checklist for review of educational materials for inappropriate generalizations and
stereotyping as appropriate. Please provide these signed statements of assurance to the Department
on or before February 11, 2011.
Progress Report Due Date(s): October 22, 2010 and February 11, 2011
15
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Quaboag Regional School District
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Dr. Elizabeth Zielinski, Assistant Superintendent
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: April 3, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 1 Annual assessments
Rating: Partially Implemented
Department CPR Finding: Documentation, student record and parent interview indicated that
English proficiency was not fully assessed; in particular the MEPA results were not complete in the
student record.
Narrative Description of Corrective Action: The district will ensure that all annual assessments
are completed for all students who have ELL status in the district. The district has individuals
who are trained to administer the MELA-O and MEPA
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Special Education
Corrective Action Activity: October 15, 2010
Evidence of Completion of the Corrective Action: A record review of ELL students based on
SIMS data which indicates students have Ell status
Description of Internal Monitoring Procedures: Principal will review all ELL student records to
ensure thay are complete and meet the standard
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 1
Annual Assessments
Status of Corrective Action:
x Approved
Partially Approved
16
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): The district indicated that they will administer annual
assessments (MEPA and MELA-O) to all students identified as LEP on the SIMS report. Please
provide assigned statement of assurance from the superintendent that annual assessments will be
administered to all LEP identified students as scheduled by the Department. Please submit this to the
Department on or before October 22, 2010.
Please conduct an internal monitoring review of student records from October 2010 to December 2010
to determine whether ELL annual assessments were provided. Please provide a detailed narrative
summary report that that indicates the number of student records reviewed at each level, the rate of
compliance, the date(s) the internal review was conducted, the name and role of the person(s)
conducting the review and the steps the district will take to address any areas of continued
noncompliance. Please submit this to the Department on or before February 11, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s) and signature(s).
Progress Report Due Date(s): October 22, 2010 and February 11, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 3 Initial Identification
Rating: Partially Implemented
Department CPR Finding: Student record and staff interviews indicated that the level of English
proficiency for reading, writing, speaking and listening was not determined for the only English
language learner in the district. The district protocol utilizes the Home Language Survey and then a
referral is made to the speech and language pathologist that is qualified to administer the MELA-O to
determine whether an individual proficiency assessment is needed. The MELA-O is not appropriate for
use as an initial identification assessment.
Narrative Description of Corrective Action: Within the first 30 days of school a LAS or IPT
assessment will be given to any new ELL identified students to ensure appropriate placement.
The district has also revised the home language survey assessment.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Special Education Director
Corrective Action Activity: October 15, 2010
Evidence of Completion of the Corrective Action: The district will provide a copy of the cover of
the proficiency evaluation being used. Elements of progress reports, copy of the new home
language survey.
17
Description of Internal Monitoring Procedures: The district administration team will be advised
of the new procedures. The district will purchase needed materials. The Special Education
Director will ensure that these items are in place as required.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELL 3 Initial
Identification
Status of Corrective Action:
x Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): The district indicated that they will purchase and
administer an approved English language proficiency assessments in reading, writing, listening and
speaking. Please provide a copy of the purchase order for an approved English language
proficiency assessment by October 22, 2010.
Please conduct an internal monitoring review of student records from October 2010 to December
2010to determine whether ELL proficiency assessments were provided. Please provide a detailed
narrative summary report that that indicates the number of student records reviewed at each level, the
rate of compliance, the date(s) the internal review was conducted, the name and role of the person(s)
conducting the review and the steps the district will take to address any areas of continued
noncompliance
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s) and signature(s).
Progress Report Due Date(s): October 22, 2010 and February 11, 2011
18
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Plans
Rating: Partially Implemented
Department CPR Finding: Sheltered English immersion (SEI) is a program model for limited English
proficient (LEP) students composed of two parts—English as a second language (ESL) and sheltered
content instruction. ESL is explicit, direct instruction about the English language, delivered to LEP
students only and designed to promote the English language development of LEP students. Sheltered
content instruction is an approach for teaching content to LEP students in strategic ways that make the
subject matter concepts comprehensible while promoting the LEP students’ English language
development.
A review of district documents shows that the district does not currently have an ESL curriculum based
on the Massachusetts English Language Proficiency Benchmarks and Outcomes.
Students in the Quaboag Regional School District do not receive direct ESL instruction by a licensed
ESL teacher as required. Documentation indicates that a program of language support to be in place,
and the number of hours of support is consistent with recommended hours as outlined in the
Department’s September 2009 guidance document: “Guidance on Using MEPA Results to Plan
Sheltered English Immersion (SEI) Instruction and Make Reclassification Decisions for Limited
English Proficient (LEP) Students." Documentation indicates that the district has two LEP students,
one of which may have been improperly identified as LEP.
Content instruction is based on the appropriate Massachusetts Curriculum Framework; however, it is
clear that LEP students do not receive sheltered content instruction as no teachers have completed all
of the required categories of SEI professional development focused on the skills and knowledge
necessary for sheltering instruction, described in the Commissioner’s Memorandum of June 2004 (see
findings ELE 15). Three teachers have completed Categories 1 and 2 and are in the process of
completing Categories 3 and 4.
Narrative Description of Corrective Action: The district will begin the process of designing a K12 ELL curriculum which is aligned to both the ELBO and the Massachusetts Curriculum
Frameworks. The district will on a case by case basis ensure that ELL students are receiving
appropriate shelter English instruction and appropriate hours of ESL with a contracted certified
ESL instructor.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Special Education Director
Corrective Action Activity: January 15, 2011
Evidence of Completion of the Corrective Action: Documentation of ELL curriculum
development beginning with 6-8th grade and other grades to follow.
Description of Internal Monitoring Procedures: The district will provide a progress report on:
students who are receiving the ESL instruction, provide evidence of ELL training, and evidence
of ELL curriculum development.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Plans
Status of Corrective Action:
x Approved
Partially Approved
19
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): The district indicated that they will provide a plan for
training general education teachers in SEI categories and that they will initiate curriculum development
grades 6-8 for English language development. Please provide a detailed plan for training general
education teachers in the four categories for Sheltered English Immersion. Please provide this plan to
the Department on or before October 22, 2010.
Please provide evidence that the district has hired or contracted with a teacher or agency that
employs a teacher licensed in English as a Second Language by October 22, 2010.
Please provide the Department the draft for the English Language Development Curriculum as
developed by February 11, 2011.
Progress Report Due Date(s): October 22, 2010 and February 11, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 6 Program exit and readiness
Rating: Partially Implemented
Department CPR Finding: Documentation indicates that although the district developed a revised
policy for re-designation of LEP students from LEP to FLEP, the revised policy does not meet
regulatory requirements nor does it provide specific exiting criteria. The district did not indicate an
understanding of how to effectively use MEPA results as an important part of the re-designation
process, and documentation did not clearly indicate that FLEP students would be monitored for two
years after being re-designated.
Narrative Description of Corrective Action: The district will design a Re-designation policy
based on DESE Sept 09 advisory. Administrators will receive training in the re-designation
policy and procedures.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Special Education Director
Corrective Action Activity: March 1, 2011
Evidence of Completion of the Corrective Action: Documented policy and procedure training
that complies with the Sept. 9th DESE advisory.
Description of Internal Monitoring Procedures: The district will ensure that re-designation
policy and procedures are in compliance with DESE regulations.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 6 Program exit and
readiness
Status of Corrective Action:
x Approved
Partially Approved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
20
Disapproved
Required Elements of Progress Report(s): The district indicated that they will revise the redesignation and exit criteria for ELL consistent with the guidance issued by the Department September
2009. Please provide the exit criteria and procedures for re-designating LEP students as
formerly limited English proficient (FLEP) to the Department on or before February 11, 2011
Additionally please provide the evidence of training the administrative team on the procedures
for re-designation by February 11, 2011.
Progress Report Due Date(s): February 11, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 9 Instructional grouping
Rating: Partially Implemented
Department CPR Finding: A review of district documents shows that the district does not currently
have an ESL curriculum based on the Massachusetts English Language Proficiency Benchmarks and
Outcomes (ELPBO); therefore, ESL/ELD instruction is not based on the ELPBO at all grade levels as
required.
Narrative Description of Corrective Action: Refer back to SE 5
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 9 Instructional
Grouping
Status of Corrective Action:
x Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): The district indicated that the will begin to draft a
curriculum based on the ELPBO for ESL instruction. (See ELE 5) Please provide to the Department
the draft of the curriculum as much as is developed by February 11, 2011.
Progress Report Due Date(s): February 11, 2011
21
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parental Notification
Rating: Partially Implemented
Department CPR Finding: Documentation indicated that the district recently revised the parent
notification letter. Student records indicated that parent notification was not provided on an annual
basis as required.
Narrative Description of Corrective Action: Parents will receive annual notification as required.
This notification will be included in the students file.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Building Principals
Corrective Action Activity: October 1, 2010
Evidence of Completion of the Corrective Action: Copy of the annual letter, process for
monitoring student records.
Description of Internal Monitoring Procedures: Building Principals will review all ELL student
files no later than September of each year to ensure that parental notification letters have been
sent out.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10 Parental
Notification
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): The district indicated that they will train Principals to
monitor that the Parental Notification is sent to each parent of ELL students on an annual basis. Please
provide the evidence of training for principals by submitting an agenda and sign-in sheet with
date, names, roles and signatures to the Department on or before October 22, 2010.
Please conduct an internal monitoring review of student records from October 2010 to December 2010
to determine whether ELL annual Parental Notification was mailed with a copy maintained in the
student record. Provide a detailed narrative summary report that that indicates the number of student
records reviewed at each level, the rate of compliance, the date(s) the internal review was conducted,
the name and role of the person(s) conducting the review and the steps the district will take to address
any areas of continued noncompliance. Please submit this to the Department on or before
February 11, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s) and signature(s).
Progress Report Due Date(s): October 22, 2010 and February 11, 2011
22
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal access academic
Rating: Partially Implemented
programs and services
Department CPR Finding: A review of district documents shows that the district does not currently
have an ESL curriculum based on the Massachusetts English Language Proficiency Benchmarks and
Outcomes. Students designated as LEP do not receive direct ESL instruction by a licensed ESL teacher
as required and LEP students do not receive sheltered content instruction as no teachers have
completed all of the required categories of SEI professional development focused on the skills and
knowledge necessary for sheltering instruction.
Narrative Description of Corrective Action: Refer back to ELL 5
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11 Equal access
academic programs and services
Status of Corrective Action:
x Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): The district will contract with an ESL licensed teacher or
an agency that has one. The district will submit a plan for SEI training of general education teachers.
The district will submit a draft of the curriculum for English language development.
PLEASE SEE ELE 5 for submission requirements.
Progress Report Due Date(s): October 22, 2010 and February 11, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 13 Follow-up Support
Rating: Partially Implemented
Department CPR Finding: Documentation indicated that the district does not have clear procedures
to re-designate students for follow-up activities. The monitoring form does not contain the information
from the MEPA or information from current teachers to document the student’s proficiency is sufficient
for progress in the general education curriculum.
Narrative Description of Corrective Action: Procedure for designation forms will be developed
from guidance from the DESE September 9th advisory.
23
Title/Role of Person(s) Responsible for
Implementation: Director of Special Education
Expected Date of Completion for Each
Corrective Action Activity: January 1, 2011
Evidence of Completion of the Corrective Action: Documentation of form s and process for redesignation follow-up activities which include information from the MEPA and current student
proficiency in the general education curriculum.
Description of Internal Monitoring Procedures: Building principals will ensure that redesignation policy, procedures, forms, and proficiency levels are being adhered to by all staff.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 13 Follow-up Support
Status of Corrective Action:
x Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): The district indicated that they will develop new
procedures for re-designation with MEPA scores and current teacher information used as part of the
process. The monitoring forms will be revised to include information from MEPA scores and current
teacher information on progress in the general education curriculum. Please provide a copy of the redesignation procedures and the monitoring forms by October 22, 2010.
Additionally please submit evidence that appropriate staff have been trained on the new procedures.
Evidence of this training may include but not be limited to the agenda, name(s) and credentials of the
presenters, copies of material used, sign-in sheet or attendance list with date, name(s) and roles of
attendees. Please submit this to the Department on or before October 22, 2010.
Please conduct an internal monitoring review of student records from October 2010 to December 2010
to determine whether follow-up monitoring was conducted for FLEP students. Provide a detailed
narrative summary report that that indicates the number of student records reviewed at each level, the
rate of compliance, the date(s) the internal review was conducted, the name and role of the person(s)
conducting the review and the steps the district will take to address any areas of continued
noncompliance. Please submit this to the Department on or before February 11, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s) and signature(s).
Progress Report Due Date(s): October 22, 2010 and February 11, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 14 Licensure requirements
Rating: Not Implemented
Department CPR Finding: The district does not currently have a licensed ESL teacher as required.
24
Narrative Description of Corrective Action: The district will contract with a certified ESL
teacher as needed to meet student ELL needs.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Special Education
Corrective Action Activity: January 15, 2011
Evidence of Completion of the Corrective Action: District has a certified ELL teacher working
for them.
Description of Internal Monitoring Procedures: The building Principal will ensure that ELL
students are receiving services from a certified ELL teacher.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 14 Licensure
requirements
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): The district indicated that they will hire or contract with
an ESL licensed teacher to meet the needs of ELL students. Please provide to the Department a copy
of the teacher’s license on or before October 22, 2010.
Progress Report Due Date(s): October 22, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional development
Rating: Partially Implemented
Department CPR Finding: Content instruction is based on the appropriate Massachusetts
Curriculum Framework; however, it is clear that LEP students do not receive sheltered content
instruction as no teachers have completed all of the required categories of SEI professional
development focused on the skills and knowledge necessary for sheltering instruction, as described in
the Commissioner’s Memorandum of June 2004. However, the district does have an SEI PD plan, and
Quaboag teachers are focusing on Categories 3 and 4 as the next step in training mainstream teachers
in Sheltered English Immersion.
Narrative Description of Corrective Action: District will ensure that teachers have appropriate
PD in providing sheltered content instruction.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Special Education
Corrective Action Activity: October 15, 2010
Evidence of Completion of the Corrective Action: Submit list of teachers who have been trained
by category. Also indicate which teachers will be working with students identified as needing
sheltered English services.
Description of Internal Monitoring Procedures: Building Principals will ensure that students
designated as ELL learners will have teachers who have been trained in sheltered English
instruction.
25
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 Professional
Development
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): The district indicated that they will provide a plan for
further SEI category training of general education teachers. Please provide the district’s updated
plan for SEI training of general education teachers on or before October 22, 2010
Progress Report Due Date(s): October 22, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program evaluation
Rating: Partially Implemented
Department CPR Finding: Documentation and staff interviews demonstrated that the district has not
conducted periodic evaluation on the effectiveness of the ELE program.
Narrative Description of Corrective Action: An annual evaluation of ELL program will occur
internally whereby staff members who are working with the Ell students will complete a
program evaluation form to target the needs of the specific students and plan for effective
instruction of those students.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Building Principal
Corrective Action Activity: January 15, 2011
Evidence of Completion of the Corrective Action: Completed annual ELL evaluation and
instructional action plan.
Description of Internal Monitoring Procedures: Building Principals will ensure that all ELL
students in their building have effective instructional plans created based on the annual program
evaluation.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17 Program
Evaluation
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): The district indicated that they will plan and implement a
program evaluation of the ELL program. Please provide a copy of the detailed plan for the program
evaluation of the ELL program and services. Please be sure to include the methods the district will use
for self-assessment, types of data to be reviewed, the names and roles of the person(s) responsible for
conducting the review and indicate how corrective action steps will be generated and followed up on.
26
Please submit this to the Department on or before October 22, 2010.
Additionally please provide a detailed narrative update on the status of the self assessment plan and
process; please include the report if it is complete and available. Please submit this to the
Department on or before March 15, 2011.
Progress Report Due Date(s): October 22, 2010 and March 15, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Student records
Rating: Partially Implemented
Department CPR Finding: A review of the student record for the one English language learner in the
district demonstrated that not all required documentation was contained in the record, specifically the
results from MEPA testing. The copy of the parent notification letter issued to the parent in the record
did not indicate the level of English proficiency as required.
Narrative Description of Corrective Action: The district will develop a checklist of what
documents and assessments that need to be contained in a students ELL file. This will be placed
on the outside of the file and used to ensue that the records are complete.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Special Education
Corrective Action Activity: November 15,
2010
Evidence of Completion of the Corrective Action: Completed checklist form
Description of Internal Monitoring Procedures: Building Principals will ensure that all ELL
students files are completed with all needed documentation by reviewing those files twice a year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18 LEP Student
Records
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): The district indicated that they will develop a student
record checklist with required documentation for each ELL student file. Please provide a copy of the
checklist for ELL student records on or before October 22, 2010.
Additionally please provide evidence that the newly developed checklist and a description of how it is
to be used is distributed to appropriate staff members. This evidence may include email
correspondence, staff memo or training agenda. Please submit this to the Department on or before
October 22, 2010
Please conduct an internal monitoring review of ELL student records to determine whether required
documentation is filed in the student record. Provide a detailed narrative summary report that that
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indicates the number of student records reviewed at each level, the rate of compliance, the date(s) the
internal review was conducted, the name and role of the person(s) conducting the review and the steps
the district will take to address any areas of continued noncompliance. Please submit this to the
Department on or before February 11, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s) and signature(s).
Progress Report Due Date(s): October 22, 2010 and February 11, 2011
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