MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Plymouth
CPR Onsite Year: 2011-2012
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 03/23/2012.
Mandatory One-Year Compliance Date: 03/23/2013
Summary of Required Corrective Action Plans in this Report
Criterion
SE 9
SE 14
Criterion Title
Timeline for determination of eligibility and provision of
documentation to parent
Review and revision of IEPs
SE 32
Parent advisory council for special education
SE 54
Professional development
CR 14
CR 20
Counseling and counseling materials free from bias and
stereotypes
Notice to students 16 or over leaving school without a high
school diploma, certificate of attainment, or certificate of
completion
Staff training on confidentiality of student records
CR 21
Staff training regarding civil rights responsibilities
CR 16
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 9 Timeline for determination of eligibility and provision of
Partially Implemented
documentation to parent
Department CPR Findings:
A review of the student records indicated that IEP Team meetings are not always
conducted within 45 school working days of receipt of the parent's written consent for an
evaluation.
Description of Corrective Action:
In collaboration with the pre-school director and special education department heads at all
levels, the Special Education Director will conduct meetings to review criteria for
correction of SE9 on a regular basis. They will in turn review the criteria with their
building staffs.
Title/Role(s) of responsible Persons:
Expected Date of
Ellen M. Sugita, Director, Special Education
Completion:
03/23/2013
Evidence of Completion of the Corrective Action:
Evidence of completion will be an audit of student records from each level to ensure that
Team meetings were conducted within 45 school working days of receipt of the parent's
written consent for an evaluation.
Description of Internal Monitoring Procedures:
Using either the district's web-based special education program or through review of
records, the Special Education Director along with Department Heads will internally
monitor for compliance of SE9 at least three times prior to the date of completion on
March 23, 2013.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 9 Timeline for determination of
Status Date: 04/20/2012
eligibility and provision of documentation
to parent
Basis for Partial Approval or Disapproval:
The district will ensure that all IEP Team meetings will be conducted within 45 school
working days of receipt of the parent's written consent for an evaluation. Regulations will
be reviewed with all special education staff and department heads will internally monitor
this issue for full compliance.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit evidence of training on the timeline requirements for conducting an IEP
Team meeting within 45 school working days of receipt of the parent's written consent for
an evaluation. Include the date and name of the presenter of the training, the agenda and
training materials used, and the signed attendance sheet indicating the tile/role of staff.
This progress report is due by October 15, 2012.
Please submit the results of an internal review of a random sample of student records.
The records must be selected from a sample of events that occurred after the district
completed its corrective action activities. Include the number of student records
reviewed, the number of student records that had IEP Team meetings within 45 school
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plymouth CPR Corrective Action Plan
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working days of receipt of the parent's written consent for an evaluation, a description of
the root cause(s) for any noncompliance found, and specific actions taken by the district
to remedy any noncompliance. *Please note when conducting internal monitoring that the
district must maintain the following documentation and make it available to the
Department upon request: a) List of the student names and grade levels for the records
reviewed; b) Date of the review; c) Name of person(s) who conducted the review, their
role(s), and signature(s). This progress report is due by January 14, 2013.
Progress Report Due Date(s):
10/15/2012
01/14/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plymouth CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 14 Review and revision of IEPs
Partially Implemented
Department CPR Findings:
A review of the student records indicated that not all IEP Team meetings are held prior to
the expiration date of the previous IEP.
Description of Corrective Action:
In collaboration with the pre-school director and special education department heads at all
levels, the Special Education Director will conduct meetings to review criteria for
correction of SE14 on a regular basis. They will in turn review the criteria with their
building staffs.
Title/Role(s) of responsible Persons:
Expected Date of
Ellen M. Sugita, Director, Special Education
Completion:
03/23/2013
Evidence of Completion of the Corrective Action:
Evidence of completion will be an audit of student records from each level to ensure that
all IEP Team meetings are held prior to the expiration date of the previous IEP.
Description of Internal Monitoring Procedures:
Using either the district's web-based special education program or through review of
records, the Special Education Director along with Department Heads will internally
monitor for compliance of SE14 at least three times prior to the date of completion on
March 23, 2013.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 14 Review and revision of IEPs
Corrective Action Plan Status: Approved
Status Date: 04/23/2012
Basis for Partial Approval or Disapproval:
The district will ensure that all IEP Team meetings will be conducted prior to the
expiration date of the previous IEP. Regulations will be reviewed with all special
education staff and department heads will internally monitor this issue to ensure full
compliance.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit evidence of training to review the requirements that all IEP Team meetings
are to be conducted prior to the expiration date of the previous IEP. Include the date and
name of the presenter of the training, the agenda and training materials used, and the
signed attendance sheet indicating the tile/role of staff. This progress report is due by
October 15, 2012.
Please submit the results of an internal review of a random sample of student records
conducted after the training on the requirements to conduct an IEP Team meeting prior to
the expiration date of the previous IEP. Include the number of student records reviewed,
the number of student records in compliance with these requirements, a description of the
root cause(s) for any noncompliance found, and specific actions taken by the district to
remedy any noncompliance. *Please note when conducting internal monitoring that the
district must maintain the following documentation and make it available to the
Department upon request: a) List of the student names and grade levels for the records
reviewed; b) Date of the review; c) Name of person(s) who conducted the review, their
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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role(s), and signature(s). Thus progress report is due by January 14, 2013.
Progress Report Due Date(s):
10/15/2012
01/14/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plymouth CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 32 Parent advisory council for special education
Partially Implemented
Department CPR Findings:
Interviews indicated that the parent advisory council (PAC) is not advising the district on
matters that pertain to the education and safety of students with disabilities or
participating with school officials in the planning, development, and evaluation of the
school district's special education programs.
Description of Corrective Action:
The Special Education Director will allow for opportunities for the PAC to advise the
district in matters specified in SE 32.
Title/Role(s) of responsible Persons:
Expected Date of
Ellen M. Sugita, Director, Special Education
Completion:
03/23/2013
Evidence of Completion of the Corrective Action:
Evidence of completion will be in the form of, at minimum, semi-annual meeting agendas
and attendance sheets or other form of communication with the PAC that reflects their
opportunities to advise the district in matters specified in SE 32.
Description of Internal Monitoring Procedures:
Internal monitoring of this process will be by the Special Education Director, who will
ensure compliance with SE32.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 32 Parent advisory council for special
Status Date: 04/20/2012
education
Basis for Partial Approval or Disapproval:
The district reported that the parent advisory council (PAC) will have opportunities to
advise the district on matters pertaining to the education and safety of students with
disabilities and/or participate with school officials in the planning, development, and
evaluation of the school district's special education programs. The Special Education
Director will establish meetings with an agenda to include these opportunities.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit the PAC meeting dates scheduled for the 2012-2013 school year. Include
any established agenda and topics that would reflect opportunities the PAC will have to
advise the district. This progress report is due by October 15, 2012.
Please submit evidence indicating that the PAC had opportunities to advise the district on
matters that pertain to the education and safety of students with disabilities as well as
participate in the planning, development or evaluation of the district's special education
programs. Include the PAC meeting agenda, attendance sheets or other forms of
communication with the PAC and the notes from the meetings or discussions.
This progress report is due by January 14, 2013.
Progress Report Due Date(s):
10/15/2012
01/14/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plymouth CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 54 Professional development
Partially Implemented
Department CPR Findings:
A review of the documentation and interviews indicate that not all paraprofessionals are
trained in state and federal special education requirements and related local special
education policies and procedures, analyzing and accommodating diverse learning styles
of all students, and methods of collaboration among teachers, paraprofessionals and
teacher assistants to accommodate diverse learning styles of all students in the regular
classroom.
Description of Corrective Action:
The Special Education Director will plan and schedule professional development in the
areas specified in SE 54 for paraprofessionals throughout the district.
Title/Role(s) of responsible Persons:
Expected Date of
Ellen M. Sugita, Director, Special Education
Completion:
03/23/2013
Evidence of Completion of the Corrective Action:
Evidence of completion will be in the form of training agendas and attendance sheets.
Description of Internal Monitoring Procedures:
These trainings for paraprofessionals will be implemented at the building level. This will be
monitored internally by Department Heads, Principals and the Special Education Director.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 54 Professional development
Corrective Action Plan Status: Approved
Status Date: 04/20/2012
Basis for Partial Approval or Disapproval:
The district will plan and schedule professional development for all paraprofessionals on
state and federal special education requirements and related local special education
policies and procedures, on analyzing and accommodating diverse learning styles of all
students, methods of collaboration among teachers, paraprofessionals and teacher
assistants to accommodate diverse learning styles of all students in the regular
classroom.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a professional development plan for the training for paraprofessionals for
the 2011 to 2012 school year. Include an outline of the training topics for each building,
who will be providing the training and the dates the trainings will be conducted in each
building. This progress report is due by October 15, 2012.
Please submit evidence (training agenda, materials used, signed attendance sheets from
all district buildings), of the professional development conducted for all paraprofessionals
in the district. This progress report is due by January 14, 2013.
Progress Report Due Date(s):
10/15/2012
01/14/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plymouth CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 14 Counseling and counseling materials free from bias and
Partially Implemented
stereotypes
Department CPR Findings:
A review of the documentation and interviews indicated that students with limited English
proficiency are not consistently provided with counseling and counseling materials in a
language they understand in order to facilitate their access to all programs and services
offered by the district.
Description of Corrective Action:
The Plymouth Public Schools will continue to work with our ELL teachers and counseling
staff to ensure that all counseling and counseling materials are provided in a language
students with limited English proficiency can understand.
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Pamela Gould, Assistant Superintendent Human Resources
Completion:
06/30/2013
Evidence of Completion of the Corrective Action:
All counseling and documents will be provided in a language understood by all students
within the district at any particular time.
Description of Internal Monitoring Procedures:
In conjunction with the Director of Student Services, the Assistant Superintendent will
ensure that this timeline is met. A self audit will be completed regularly by the Director of
Student Services and he Assistant Superintendent Human Resources.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 14 Counseling and counseling
Status Date: 04/20/2012
materials free from bias and stereotypes
Basis for Partial Approval or Disapproval:
The district reported that counseling and counseling materials will be provided in the
primary language of the student when the primary language is other than English.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a detailed outline of the plan and procedures the district will follow to
ensure that counseling and counseling materials will be provided the primary language of
the student if the primary language is a language other than English. This progress report
is due October 15, 2012.
Please submit the results of a self-audit and include any materials as evidence that
counseling and counseling materials were provided in a the primary language of the
student when the primary language is other than English. This progress report is due
January 14, 2013.
Progress Report Due Date(s):
10/15/2012
01/14/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plymouth CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 16 Notice to students 16 or over leaving school without a
Partially Implemented
high school diploma, certificate of attainment, or certificate of
completion
Department CPR Findings:
A review of the documentation indicated that while the district submitted a notice for
students 16 or over leaving school without a high school diploma, certificate of
attainment, or certificate of completion, the letter is only addressed to the parent and not
to the student. In addition, staff interviews indicated that the written notice sent to
former students who have not yet earned their competency determination and who have
not transferred to another school is not sent annually. This letter is also only addressed to
parents and not the student.
Description of Corrective Action:
The Special Education department currently sends out separate letters to parents and
students who have left school without a diploma, certificate of attainment, or certificate of
completion. The Guidance Department has only been sending this letter to the parent or
guardian. This will change so that the Guidance Department will also mail letters to both
recipients.
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Pamela Gould, Assistant Superintendent Human Resources
Completion:
06/30/2012
Evidence of Completion of the Corrective Action:
The Guidance Department will begin sending letters to both the student and the
parent/guardian.
Description of Internal Monitoring Procedures:
The Director of Student Support Services and the Director of Special Education will
regularly monitor to ensure both letters are being sent.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 16 Notice to students 16 or over
Status Date: 04/20/2012
leaving school without a high school
diploma, certificate of attainment, or
certificate of completion
Basis for Partial Approval or Disapproval:
The district reported that the Special Education department currently sends out separate
letters to parents and students who have left school without a diploma, certificate of
attainment, or certificate of completion; however, the Guidance Department has only
been sending this letter to the parent or guardian. The district reports that it will revise
this procedure and both letters will be sent to both recipients.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a sample of copies of the annual written notice letter sent to former
students and their parents, who have not yet earned their competency determination and
who have not transferred to another school, that informs them of the availability of
publicly funded post high school academic support programs. Submit copies of any letters
that have been sent within ten days to students age 16 and over and their
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plymouth CPR Corrective Action Plan
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parents/guardians, when the student has reached his/her fifteenth consecutive unexcused
absences. This progress report is due October 15, 2012.
Progress Report Due Date(s):
10/15/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plymouth CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 20 Staff training on confidentiality of student records
Partially Implemented
Department CPR Findings:
A review of documentation and interviews indicate that not all paraprofessionals have had
training on the confidentiality of student records.
Description of Corrective Action:
All staffs who have district email are sent an email with a link to the mandated training
videos which includes a training on confidentiality of student records. Each staff member
is required to watch the training and sign off that they have been trained and also indicate
they know where to find these videos again should they have any questions. At the time
of the CPR audit the paraprofessionals in the district did not have district email addresses.
Since the visit all paraprofessionals now have a district email address.
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Pamela Gould, Assistant Superintendent Human Resources
Completion:
09/30/2012
Evidence of Completion of the Corrective Action:
All paraprofessionals will be sent the same email as other staff and will be required to
watch the training video and sign off accordingly.
Description of Internal Monitoring Procedures:
The Assistant Superintendent Human Resources will oversee this process and ensure all
paraprofessionals have participated in the training.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 20 Staff training on confidentiality of
Status Date: 04/20/2012
student records
Basis for Partial Approval or Disapproval:
The school district will include all paraprofessionals in the email sent to staff with a link to
the mandated training videos. All paraprofessionals will be required to watch the training
video and sign off that the training on confidentiality of student records has been
reviewed.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the signed forms from paraprofessionals in each building as
verification that this power point training on confidentiality of student records has been
reviewed. This progress report is due October 15, 2012.
Progress Report Due Date(s):
10/15/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plymouth CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 21 Staff training regarding civil rights responsibilities
Partially Implemented
Department CPR Findings:
A review of documentation and interviews indicate that not all paraprofessionals have had
training regarding civil rights responsibilities.
Description of Corrective Action:
All staffs who have district email are sent an email with a link to the mandated training
videos which includes a training on civil rights responsibilities. Each staff member is
required to watch the training and sign off that they have been trained and also indicate
they know where to find these videos again should they have any questions. At the time
of the CPR audit the paraprofessionals in the district did not have district email addresses.
Since the visit all paraprofessionals now have a district email address.
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Pamela Gould, Assistant Superintendent Human Resources
Completion:
09/30/2012
Evidence of Completion of the Corrective Action:
All paraprofessionals will be sent the same email as other staff and will be required to
watch the training video and sign off accordingly.
Description of Internal Monitoring Procedures:
The Assistant Superintendent Human Resources will oversee this process and ensure all
paraprofessionals have participated in the training.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 21 Staff training regarding civil rights
Status Date: 04/20/2012
responsibilities
Basis for Partial Approval or Disapproval:
The school district will include all paraprofessionals in the email sent to staff with a link to
the mandated training videos. All paraprofessional will be required to watch the training
video and sign off that the training on civil rights responsible has been reviewed.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the signed forms from paraprofessionals in each building as
verification that this power point training on civil rights responsibilities was reviewed by
the paraprofessionals. This progress report is due October 15, 2012.
Progress Report Due Date(s):
10/15/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plymouth CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Plymouth Public Schools
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Sean X. Halpin, Director of Student Support Services
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: November 1, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Structure
Rating: Partially Implemented
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plymouth CPR Corrective Action Plan
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Department CPR Finding: Plymouth has a low incidence of English language learners (ELLs). The
majority of ELLs are concentrated in grades K-5. In the early grades the district’s program model
involves Pull-Out for direct ESL instruction. In middle school (grades 6-8), ELE students are grouped
in self-contained classes. At the high school level, on the other hand, all ELLs are also grouped in selfcontained classes, but placed according to their English proficiency level. ELE students in level 1
were classified as beginners, students in level 2, intermediate and those in levels 3-5 were classified as
advanced. It was not clear if this classification occurs at all schools. The Department’s classification
differs from that of the district. MEPA Levels 1 and 2 as considered beginners, those in level 3 as
intermediate and those in levels 4 and 5 as transitioning. Moreover, the guidelines for hours of ESL
instruction students should receive are based on this classification.
Content instruction for all students is based on the Massachusetts Curriculum Frameworks. The
district uses a modified version of the English Language Proficiency Benchmarks and Outcomes
(ELPBO) to teach ESL. However, this modified version is not aligned to the schools’ general
education curriculum. The district should note that the Department has new regulations in place,
which may affect the school’s corrective action plan (CAP). Please refer to:
http://www.doe.mass.edu/retell/ for more information.
Based on documentation reviewed, not all ELE students are receiving sufficient hours of direct ESL
instruction. In elementary school, ELE students in levels 4 and 5 do not receive adequate hours of
direct ESL instruction. At both these levels, the Department recommends two and a half hours/week or
30 minutes a day. In middle and high schools, ELE student in MEPA levels 1 and 2 do not receive
adequate hours of ESL instruction. At these levels the Department recommends two and half hours a
day or 12.5 hours a week. Also, high schools students in MEPA level 3 do not receive adequate hours
of ESL instruction. At this level students should receive 1-2 hours every day or 5-10 hours a week.
See ELE 15 for comments on SEI professional development training.
In sum, not all ELLs are receiving direct hours of ESL instruction that are consistent with Department
guidelines. In addition, only a small number or content area teachers instructing ELLs have completed
any of the SEI categories. Consequently, the Department concludes that the district does not have an
ELE program that is consistent with Chapter 71A.
Narrative Description of Corrective Action:
1. Please note that the Plymouth Public Schools classifications do not differ from the Department’s
classifications: MEPA Levels 1 and 2 are considered beginners, those in level 3 are intermediate
and those in levels 4 and 5 are transitioning.
2. It is stated in ELE 5 that we are not providing adequate hours of direct ESL services. We have
three full-time ELE instructors who travel between schools to service these students. The solution
we propose is:
 Hiring paraprofessionals (or tutors), at all levels K-12, with RETELL training to support the
ESL instructors, as well as additional class periods of ESL instruction, for both beginning and
intermediate students, at the high school level.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Christopher Campbell, Assistant
Corrective Action Activity:
Superintendent for Administration & Instruction,
1. Completed.
Pamela Gould, Assistant Superintendent for Human 2. RETELL training to be initiated in
Resources, Sean Halpin, Director of Student
September 2013.
Support Services, Maria daSilva, ELE Coordinator
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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Evidence of Completion of the Corrective Action:
1. District ELE classifications are in line with the Department’s recommendations. The Department’s,
and our district’s, classifications are as follows: MEPA Levels 1 and 2 are considered beginners,
those in level 3 are intermediate and those in levels 4 and 5 are transitioning.
2. Student schedules highlighting ESL instruction and support.
Description of Internal Monitoring Procedures: ESL instructors will provide ELE Coordinator with
yearly schedules including regular updates as new students enter the district with the intention that all
services will be provided to meet ESL instructional time allotments per Department classifications.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement
and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
The district’s proposal to remedy the finding regarding the service hours involves hiring
paraprofessionals or tutors to provide adequate hours of direct ESL services. The district should note
that ESL instruction consistent with Chapter 71A can only be delivered by an ESL licensed teacher.
Districts must ensure that all LEP students receive ESL instruction corresponding to their needs. The
Department’s guidelines recommend that students receive hours of instruction that correspond to their
MEPA level of English proficiency as follows: ELE students in Level 1 and Level 2 should receive 2.5
hours of ESL instruction a day or 12.5 hours a week; those in Level 3, 1-2 hours per day or 5-10 hours
a week; and those in levels 4 and 5 should receive 2.5 hours per week or half an hour a day. (See
Guidance on Using MEPA Results to Plan Sheltered English Immersion (SEI) Instruction and Make
Reclassification Decisions for Limited English Proficient (LEP) Students.)”
Department Order of Corrective Action:
1- Please provide a detailed plan that shows that the district is providing sufficient ESL instruction to
all ELL students during the 2013-2014 school year based on the Department's Guidance on using
MEPA Results to Plan Sheltered English Immersion (SEI) Instruction and make Reclassification
Decisions for Limited English Proficient (LEP) Students from September 2009 found at
http://www.doe.mass.edu/mcas/mepa/2009/guidance.doc
2- Please complete district information in the attached spreadsheet labeled ELL List by school for
each ELL student in the district.
Required Elements of Progress Report(s): See above.
Progress Report Due Date(s): October 4, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 9 Instructional Groupings
Rating: Partially Implemented
Department CPR Finding: The district did not specify the criteria it uses for students’ instructional
grouping. As stated in ELE 5, in the elementary schools, the district provides ESL instruction using a
Pull-out model. However, the district did not specify if students grouped are at the same level of
English proficiency.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plymouth CPR Corrective Action Plan
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Narrative Description of Corrective Action: Students at the elementary level are provided ESL
instruction in groups which are determined by both grade level and proficiency level.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Maria da Silva, Patricia Devno,
Corrective Action Activity: immediately upon
Kimberly Simonsen (ESL Instructors)
approval of CAP.
Evidence of Completion of the Corrective Action: Plymouth will provide a copy of the elementary
ESL teachers schedules to show proper instructional grouping.
Description of Internal Monitoring Procedures: ESL instructors will provide ELE Coordinator with
yearly instructional grouping schedules including regular updates as new students enter the district.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 9 Instructional
Groupings
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Provide a copy of the 2013-14 ESL teacher schedules for
all grade levels district wide. All schedules should include the following for each block of time:
1. Names of the ELL students 2. Grade level for each student 3. English proficiency level for each
student.
Progress Report Due Date(s): October 4, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access to Academic Rating: Partially Implemented
Programs and Services
Department CPR Finding: A review of the documentation and interviews indicated that classroom
teachers are not sufficiently trained in sheltering English content. Therefore, students with limited
English proficiency are not taught to the same academic standards and curriculum as all students and
are not provided with the same opportunities to master such standards. In addition, the Plymouth
South Middle School is providing ESL services after school and not during the school day.
Narrative Description of Corrective Action:
1. Plymouth Public Schools will be working with the Department to train (under the new
RETELL initiative) at a minimum, 64 academic teachers of ELL students over the next three
years. More specifically, beginning in 201 3 we will identify 22 (minimum) teachers of ELLS;
23 in 2014 and 19 in 2015. Teachers will be selected based upon their school, grade level and
content area to assure that all schools have teachers who meet the new training and licensure
requirements for SEI endorsement.
2. Plymouth South MS students were originally provided with after-school ESL services as
requested specifically by the parents (as the parents did not want their children to miss any
general education classroom instruction during the school day. However these students have
now exited the program. In the future we will follow the department’s recommendation that
ESL services be provided during the school day.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plymouth CPR Corrective Action Plan
16
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Christopher Campbell, Assistant
Corrective Action Activity:
Superintendent for Administration & Instruction,
1. RETELL training to be initiated in
Pamela Gould, Assistant Superintendent for Human
September 2013.
Resources, Sean Halpin, Director of Student
2. Completed.
Support Services, Maria daSilva, ELE Coordinator
Evidence of Completion of the Corrective Action:
1. List of teachers who have SEI endorsement.
2. N/A.
Description of Internal Monitoring Procedures:
1. Regular submission of SEI endorsed staff to Human Resources Department
2. ESL instructors will provide ELE Coordinator with yearly schedules including regular updates
as new students enter the district with the intention that all services will be provided during the
regular school day.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11Equal Access to
Academic Programs and Services
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): See ELE 15.
Progress Report Due Date(s):
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional Development Rating: Partially Implemented
Requirement
Department CPR Finding: The district submitted a multi-year SEI professional development plan
starting in 2007-08 through 2011-12. Although in each planned training year all staff was invited to
participate, very low numbers of teachers were trained. Category 1 is the only category in which some
of the teachers have been trained at all grade levels. The elementary schools trained 15 teachers; the
middle schools and high school trained three Math teachers; two English Language Art teachers, and
one Social Studies teacher.
Please note that the Department’s regulations concerning SEI professional development requirements
have changed. Refer to: http://www.doe.mass.edu/retell/ for more information.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plymouth CPR Corrective Action Plan
17
Narrative Description of Corrective Action: Plymouth Public Schools will be working with the
Department to train (under the new RETELL initiative) at a minimum, 64 academic teachers of ELL
students over the next three years. More specifically, beginning in 201 3 we will identify 22
(minimum) teachers of ELLS; 23 in 2014 and 19 in 2015. Teachers will be selected based upon their
school, grade level and content area to assure that all schools have teachers who meet the new training
and licensure requirements for SEI endorsement.
Title/Role of Person(s) Responsible for
Implementation: Christopher Campbell, Assistant
Superintendent for Administration & Instruction,
Pamela Gould, Assistant Superintendent for Human
Resources, Sean Halpin, Director of Student
Support Services, Maria daSilva, ELE Coordinator
Evidence of Completion of the Corrective Action:
List of teachers who have SEI endorsement.
Expected Date of Completion for Each
Corrective Action Activity:
RETELL initiative to be initiated in September
2013.
Description of Internal Monitoring Procedures:
Regular submission of SEI endorsed staff to Human Resources Department.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: : ELE 15 Professional
Development Requirement
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The Department accepts the district’s plan to ensure that
all core academic teachers with ELLs and administrators that supervise core academic teachers of
ELLs are endorsed. No further submission is required at this time.
Department Order of Corrective Action:
Required Elements of Progress Report(s): None required
Progress Report Due Date(s):
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program Evaluation
Rating: Not Implemented
Department CPR Finding: A review of the documentation and interviews indicated that the district
has not conducted periodic evaluations of the effectiveness of its ELE program in developing students’
English language skills and increasing their ability to participate meaningfully in the educational
program.
Narrative Description of Corrective Action: Plymouth Public Schools will conduct periodic
evaluations of the ELE program beginning in the 2012-13 school year. We will repeat this process in
the spring of 2016 upon completion of cohort 2’s RETELL initiative.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plymouth CPR Corrective Action Plan
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Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Christopher Campbell, Assistant
Corrective Action Activity:
Superintendent for Administration & Instruction,
First evaluation will be completed by June
Pamela Gould, Assistant Superintendent for Human 2013.
Resources, Sean Halpin, Director of Student
Support Services, Maria daSilva, ELE Coordinator
Evidence of Completion of the Corrective Action: Copy of Evaluation Report will be submitted to
the Department.
Description of Internal Monitoring Procedures: Timeline of Evaluation Schedule will be added to
Superintendent’s Checklist.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17 Program Evaluation
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By October 4, 2013, submit a copy of the district’s
program evaluation.
Progress Report Due Date(s): October 4, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plymouth CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Plymouth Public School District
Corrective Action Plan Forms
Program Area: Career/Vocational Technical Education
Prepared by: PLYMOUTH / James R. Hanna
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: March 13, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 4
Rating: Partially Implemented
Department CPR Finding:
Interviews and review of documentation indicate that while information on further education and
registered apprenticeship opportunities is available online, printed information for distribution to
parents/guardians and students is limited in availability as follows: 1) The recruitment brochure for
grade 8 students who will be entering in fall 2012 has printed information on articulation agreements.
2) In grade 11, students and their parents/guardians receive by mail program specific further
education and registered apprenticeship opportunities information as part of the document “Where do
we go from here?” Consequently, no published information is currently available for all grade 9 or
grade 10 students who are enrolled in or who may seek enrollment in career/vocational technical
education programs.
The Plymouth Public Schools Student Handbook 2011-2012 pages 21-22 includes, “Tuition and
transportation will not be provided for other out of district agricultural/vocational schools if the
student has not first consulted with their guidance counselor, applied to and been formally rejected by
Bristol County Agricultural High School and/or Plymouth South Vocational High School.” As worded,
the information contradicts the Guidelines for the Vocational Technical Education Program
Nonresident Student Tuition Process Pursuant to M.G.L. c. 74, which includes,” If the program is
offered through the student's district of residence, the student must have applied for the program in
order to file this application. The student will have applied to a program offered through his/her
district of residence, but will not have not received notice of acceptance, rejection, wait listing or has
been rejected or wait listed. Proof of the student's application to a program provided through his/her
district of residence must also be submitted with this application.”
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plymouth CPR Corrective Action Plan
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Narrative Description of Corrective Action:



Published Information regarding the CVTE programs in Plymouth is currently available
in the guidance office and online at the District website for all students interested in
applying for the program.
In an effort to inform all CVTE students of the existing articulations and post-secondary
options, all shops have posted their articulation agreements and mailings have been sent
to all CVTE parents/guardians (grades 9-12). In addition, our “Where Do We Go from
Here?” form has been updated to list all post-secondary career options specific to each
program in each of the following categories: HS Diploma, 2 Year Technical
School/Community College, and 4 Year College/University. This form will be mailed
home in May 2012.
The Plymouth Public Schools Handbook will be updated May 2012 to meet the Ch 74
Guidelines regarding Out-of-District Agricultural/Vocational Tuition and
Transportation. The new language is presented below:
Agricultural/Vocational Tuition & Transportation
Plymouth students seeking admission to an out-of-district school with state-approved vocational
technical education programs (Chapter 74-Approved Programs) should consult with their guidance
counselor no later than February and must submit a Chapter 74 Vocational Technical Education
Nonresident Student Tuition Application (www.doe.mass.edu/cte/admissions) to the Plymouth
Superintendent of Schools no later than April 1. In addition, an application to Plymouth Vocational
Technical Education must be submitted by March 15.
If a student is planning to pursue an agricultural/vocational course of study, they are directed to make
an application to Bristol County Agricultural High School.
There may be cases where the student may not have received notification of acceptance, rejection or
wait listing (unaccepted status) by April 1 from his/her home district or the out-of district school to
which he/she applied. However, the Chapter 74 Vocational Technical Education Nonresident
Student Tuition Application still must have been received by the Superintendent of Plymouth Public
Schools by April 1.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: CVTE Principal, CVTE
Corrective Action Activity: June 2012
Director, Asst. Superintendent, Director of
Student Support Services
Evidence of Completion of the Corrective Action:
The following will be submitted as evidence:






Published information in the form of a brochure and online links
Updated “Where Do We Go from Here?” forms
Sample of posted Articulations
Sample of mailing sent home with articulations
FY 13 Handbook
Department Head Meeting Agendas
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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Description of Internal Monitoring Procedures:



The website and guidance information will be updated annually by the CVTE Principal.
The publishing of information for all students grade 9-12 regarding the CVTE programs
and articulation agreements will take place quarterly as articulations are updated by the
CVTE Director. In addition, monthly CVTE Department Head meeting agendas will
indicate that deadlines will be met to ensure this information is presented to all students.
The new approved language regarding CH 74 Out-of-District Vocational/Agricultural
Tuition and Transportation will become school committee policy, added to the student
handbook each school year and will be monitored by the Assistant Superintendent and
the Director of Student Support Services along with the annual District Handbook
Committee.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 4
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Progress Report 1: The progress report will include the items noted by the district as evidence of
completion of the corrective action plan. This includes: published information in the form of a
brochure and online links, updated “Where Do We Go from Here?” forms, a sample of posted
Articulation, a sample of mailing sent home with articulations, and the FY 13 Handbook.
Progress Report 2: Any items not previously submitted from the first progress report as well as
Department Head Meeting Agendas or other documents evidencing implementation of the internal
monitoring process.
Progress Report Due Date(s): November 15, 2012 and January 14, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plymouth CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 6
Rating: Partially Implemented
Department CPR Finding:
Interviews, student record review, and review of documentation indicate the district is not using its
Department-approved admission policy of 2006 but is using a revised policy yet to be approved. The
district is currently working with the Department for approval of the revised admission policy and an
appropriate application for admission.
Narrative Description of Corrective Action:
The District will follow the existing approved admission policy and application for admission
until the revised policy and application are approved by the Department. A working document
has been submitted to the CVTE liaison for review and feedback from the Department has been
ongoing.
Title/Role of Person(s) Responsible for
Implementation: CVTE Principal
Expected Date of Completion for Each
Corrective Action Activity: June 2012
Evidence of Completion of the Corrective Action:
The DESE approved admission policy and application will be submitted.
Description of Internal Monitoring Procedures:
A revised policy and application is expected to be approved by the Department by the end of the
current school year and will appear in the FY 13 Student Handbook and Program of Studies.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 6
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Progress Report 1: The progress report will include evidence, such as emails, of that the district is
continuing to work with the CVTE liaison in an approvable admission policy and application.
Progress Report 2: A copy of the letter of approval of the admission policy and application and a copy
of the FY13 Students Handbook or Program of Studies containing the published policy.
Progress Report Due Date(s): November 15, 2012 and January 14, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 7
Rating: Partially Implemented
Department CPR Finding:
Interviews, student record review, and review of documentation indicate the exploratory program is
not a minimum of one half year for any student.
Narrative Description of Corrective Action:
The 2012-2013 Exploratory Program will be increased to 190 hrs from the current 165 hrs.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: CVTE Principal and CVTE
Corrective Action Activity: July 2012
Director
Evidence of Completion of the Corrective Action:
The 2012-2013 Exploratory Rotation Schedule will be submitted along the bell schedule.
Description of Internal Monitoring Procedures:
Annually, the exploratory rotation schedule will be created by the CVTE Director and approved
by the CVTE Principal. It will then be built into the school scheduling system.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 7
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Progress Report 1: The progress report will include the 2012-2013 Exploratory Rotation Schedule and
bell schedule. The report may also include the exploratory narrative from the admission policy
(currently in revision) under the section Program Placement.
Progress Report 2: Evidence of implementation of the exploratory rotation that meets the minimum
half year requirement. This may include sample student schedules with personal information redacted.
Progress Report Due Date(s): November 15, 2012 and January 14, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 9
Rating: Partially Implemented
Department CPR Finding:
Auditors from the Department reviewed the processes in place at Plymouth. Reviewers found that the
district’s reporting procedures for the Graduate Follow-up report were not in compliance with
required practices.
Narrative Description of Corrective Action:
After meeting with the auditor, the following procedures will be in place for increasing the
Graduate Follow-up Survey Results to the expected 75% class response:







Graduating seniors will provide cell phone numbers and email /social media addresses
prior to graduation.
CVTE will create a social media page specifically to gather information on the postsecondary status of the graduates.
Each residence will receive a self addressed stamped post card to gather information
regarding the graduate to be returned to the school.
An online graduate follow-up survey will be created to allow parents/guardians/graduates
to submit responses more efficiently.
Each student will receive a phone call and an email to gather information for the survey.
Each graduate will have an individual log sheet that tracks the contacts and responses.
These logs will be kept in the Graduate Follow-up Binder.
The CVTE Department Heads will be required to contact their graduates each summer
to gain information regarding their post-secondary placement.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: CVTE Principal, CVTE
Corrective Action Activity: September 2012
Director, CVTE Department Heads, CVTE
Administrative Assistant
Evidence of Completion of the Corrective Action:
The following evidence will be submitted:







Contact information log
Link to social media page
Sample of mailings
Online survey link
Call log
Follow-up Binder
Summer Department Head Meeting Agenda
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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Description of Internal Monitoring Procedures:
The implementation of this process will be monitored by the CVTE Principal and CVTE
Administrative Assistant. The follow-up survey process will begin in June for the required
graduating class and will be ongoing through the November deadline.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 9
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Progress Report 1: The progress report will include the items noted by the district as evidence of
completion of the corrective action plan. This includes: contact information log form, a link to social
media page, sample of mailings, the online survey link, and the call log form.
Progress Report 2: Any items not previously submitted from the first progress report as well as the
Summer Department Head Meeting Agenda, and an administrative summary (brief report) on the
success of the procedures in place.
Progress Report Due Date(s): November 15, 2012 and January 14, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plymouth CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 10
Rating: Partially Implemented
Department CPR Finding:
Interviews and review of documentation indicate that most, but not all Program Advisory Committees
have required representation. While the district prompts their existing advisory committee members
for new member recommendations to address gaps in representation, there is no formal recruitment
process to make it inclusive.
Narrative Description of Corrective Action:
The District’s intention is to actively recruit new Program Advisory Committee members
through the continued support of the current membership. In an effort to make it inclusive to
represent all populations the District will be implementing the following:




Advertise a request for new PAC membership on the District website and local
newspaper.
Mail a request for membership to all area businesses and industries that would
have representation for our programs.
The Chamber of Commerce will post monthly email blasts to its membership
requesting new membership for the PAC.
Contact agencies in the area that represent disabled and/or racial minority
employees in the workplace to draw interest in becoming a PAC member.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: CVTE Principal, CVTE
Corrective Action Activity: September 2012
Director, Cooperative Education Coordinator,
CVTE Department Heads
Evidence of Completion of the Corrective Action:
The following evidence will be submitted:






Website Advertisement Link
Copy of the newspaper ad
Sample of mailing
Chamber email blasts
Call log to agencies
FY13 PAC Membership Forms
Description of Internal Monitoring Procedures:
The CVTE Principal and Director will require the CVTE Department Heads to meet over the
summer to perform the tasks listed above in an effort to make the PAC membership more
inclusive.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plymouth CPR Corrective Action Plan
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 10
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Progress Report 1: The progress report will include the items noted by the district as evidence of
completion of the corrective action plan. This includes: the website advertisement link, copy of the
newspaper ad, a sample of a mailing, chamber of commerce email blasts, and a call log to agencies.
Progress Report 2: Any items not previously submitted from the first progress report as well as and
meeting agendas evidencing implementation of the internal monitoring process, and the FY13 PAC
membership forms, if available by the date of the progress report.
Progress Report Due Date(s): November 15, 2012 and January 14, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plymouth CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 11
Rating: Partially Implemented
Department CPR Finding:
Interviews, student record review, and review of documentation indicate the district does not
consistently document the acquisition of employability knowledge and skills, management &
entrepreneurship knowledge and skills, or technological knowledge and skills in all career/vocational
technical education programs.
Narrative Description of Corrective Action:
CVTE staff is currently required to update their VTCTS each month and is part of the teacher
evaluation tool. In addition, professional development will continue to be offered to afford staff
the opportunity to create project plans in the VTCTS program that include all strands and time
to update their VTCTS assessments.
We will also focus more on the management and entrepreneurship knowledge and skills through
workshops and electives created by the Marketing Department for all CVTE students.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: CVTE Principal, CVTE
Corrective Action Activity: May 2012
Director, CVTE Department Heads
Evidence of Completion of the Corrective Action:
Sample VTCTS student competency reports will be submitted as evidence along with the
schedule for the Marketing workshops and elective course offerings in business and
entrepreneurship.
Description of Internal Monitoring Procedures:
In an effort to ensure that all strands are assessed, the CVTE Principal and Director will have
the CVTE Department Heads review the staff’s VTCTS, checking for the assessment of all
strands. VTCTS reports will be submitted to the CVTE Principal’s office twice a year for a
mailing home to parents/guardians. At this time, a final check will be made by the CVTE
Principal ensuring that all strands are addressed in the student’s competency report.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 11
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Progress Report 1: The progress report will include the schedule for the Marketing workshops. It
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plymouth CPR Corrective Action Plan
29
does not need to include the elective course offerings as they are elective and do not address the finding
directly. The report will also include sample VTCTS student competency reports evidencing
acquisition of employability knowledge and skills, management & entrepreneurship knowledge and
skills, or technological knowledge and skills, and any documentation (agendas, memos, etc.)
evidencing the expectation that CVTE Department Heads review the staff’s VTCTS, checking for the
assessment of all strands.
Progress Report 2: Any items not previously submitted from the first progress report as well as
evidence of implementation of the internal monitoring process. This may be an administrative
summary (brief report) on the success of the procedures in place.
Progress Report Due Date(s): November 15, 2012 and January 14, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plymouth CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 20
Rating: Partially Implemented
Department CPR Finding:
Not all instructional facilities and equipment used for career/vocational technical education meet
current occupational standards, i.e., are generally comparable to facilities in applicable operating
business and industries. The Office for Career/Vocational Technical Education sent a Safety Survey
Report to Superintendent Maestas on January 4, 2012.
Narrative Description of Corrective Action:
All recommendations from the Safety Survey Report will be addressed and all items cited in the
report as a violation will be corrected.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: CVTE Principal, CVTE
Corrective Action Activity: June 2012
Director, CVTE Department Heads
Evidence of Completion of the Corrective Action:
A Final Safety Report Response Template indicating all required action has been completed
along with Department Head Meeting Minutes.
Description of Internal Monitoring Procedures:
The Safety Survey Report by Mr. Dave Edmonds will be used as a tool for all Department Heads
to ensure safety checks in each program. In addition, this will be a Department Head meeting
agenda item each month. The NIOSH checklist will be presented to CVTE Principal once a
semester. Annual Budget lines will allow for repair and maintenance in each of the shops.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 20
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will continue to utilize the Safety Survey Report Response Template provided by David
Edmonds and email the updated response template as per Mr. Edmonds’ instructions via monthly
emails.
Progress Report Due Date(s): The next response for the safety survey report is due on July 22, 2012.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plymouth CPR Corrective Action Plan
31
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 21
Rating: Partially Implemented
Department CPR Finding:
Not all instructional facilities and equipment used for career/vocational technical education meet
current occupational standards, i.e., are generally comparable to facilities in applicable operating
business and industries. The Office for Career/Vocational Technical Education sent a Safety Survey
Report to Superintendent Maestas on January 4, 2012.
Narrative Description of Corrective Action:
All recommendations from the Safety Survey Report will be addressed and all items cited in the
report as a violation will be corrected.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: CVTE Principal, CVTE
Corrective Action Activity: June 2012
Director, CVTE Department Heads
Evidence of Completion of the Corrective Action:
A Final Safety Report Response Template indicating all required action has been completed
along with Department Head Meeting Minutes.
Description of Internal Monitoring Procedures:
The Safety Survey Report by Mr. Dave Edmonds will be used as a tool for all Department Heads
to ensure safety checks in each program. In addition, this will be a Department Head meeting
agenda item each month. The NIOSH checklist will be presented to CVTE Principal once a
semester. Annual Budget lines will allow for repair and maintenance in each of the shops.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 21
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district will continue to utilize the Safety Survey
Report Response Template provided by David Edmonds and email the updated response template as
per Mr. Edmonds’ instructions via monthly emails.
Progress Report Due Date(s): The next response for the safety survey report is due on July 22, 2012.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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