MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Plainville
CPR Onsite Year: 2011-2012
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 02/28/2012.
Mandatory One-Year Compliance Date: 02/28/2013
Summary of Required Corrective Action Plans in this Report
Criterion
SE 18A
Criterion Title
IEP development and content
SE 32
Parent advisory council for special education
SE 55
Special education facilities and classrooms
CR 7
Information to be translated into languages other than
English
Student handbooks and codes of conduct
CR 10A
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18A IEP development and content
Partially Implemented
Department CPR Findings:
A review of student records and interviews with staff members indicated that for students
identified with a disability on the autism spectrum, the IEP Team does not specifically
address the skills and proficiencies needed to avoid and respond to bullying, harassment,
or teasing.
Description of Corrective Action:
The Administrator of Special Education will conduct a training in regards to procedures
involving students on the autism spectrum and the skills and proficiencies needed to avoid
and respond to bullying, harassment, or teasing. Included in this training were questions
to be discussed during Team meetings, specific interventions and strategies to be
employed when a student is found to be vulnerable, and self-monitoring steps to ensure
that the issues will be discussed at every Team meeting.
Title/Role(s) of responsible Persons:
Expected Date of
Edward N. Clarke, Administrator of Special Education
Completion:
10/28/2012
Evidence of Completion of the Corrective Action:
-Agenda, attendance sheet and procedural information from staff training.
-Completed Team meeting notes with compliance check list and examples of IEPs.
Description of Internal Monitoring Procedures:
The Administrator of Special Education reads and signs off on all IEPs in the district. The
implementation of the new procedures ensuring compliance with the regulations will be
the responsibility of the Administrator. An administrative review in the fall of 2012, that
includes a random selection of IEPs, will be conducted.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18A IEP development and content
Corrective Action Plan Status: Partially
Approved
Status Date: 03/21/2012
Basis for Partial Approval or Disapproval:
The district has proposed a concise plan for addressing the requirements of this criterion.
Please also provide to the Department a delineation of the specific process to be used by
IEP Teams in the district to address the issue during the IEP meeting. Not every student
with a disability will be particularly vulnerable to teasing, however each IEP meeting
should address the question.
Department Order of Corrective Action:
Please conduct training in regards to procedures involving students on the autism
spectrum and the skills and proficiencies needed to avoid and respond to bullying,
harassment, or teasing. Please also describe to the Department how each Team will be
held responsible for addressing the question during the Team process. Conduct an
administrative review in the Fall of 2012 and report back to the Department the results.
Required Elements of Progress Report(s):
The district will provide a narrative description of their new procedures related to
involving students on the autism spectrum and the skills and proficiencies needed to avoid
and respond to bullying, harassment, or teasing along with evidence of staff training on
these procedures, which will include but not be limited to a training agenda, attendance
sheet and copies of the materials presented. Please submit this to the Department on or
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plainville CPR Corrective Action Plan
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before by June 30, 2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by June 30, 2012.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by October 30, 2012.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
06/30/2012
10/30/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plainville CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 32 Parent advisory council for special education
Partially Implemented
Department CPR Findings:
Interviews with parents and staff members indicated that the Parent Advisory Council
(PAC) duties do not include participation in planning and evaluation of the school
district´s special education programs.
Description of Corrective Action:
Members of the Plainville Special Education PAC will be given the opportunity to become
more involved in the planning and evaluation of the school district's special education
programs. Increased involvement will include, but will not be limited to:
-PAC development of Team response forms for parents.
-PAC chairperson will have the opportunity to deliver an end of year report to the
Plainville School Committee
-PAC members will be given the opportunity to assist the Administrator of Special
Education in the completion of an annual self-assessment. The PAC will be responsible for
the completion of two areas of this assessment. 1. School culture, and 2. Home-school
communication.
Title/Role(s) of responsible Persons:
Expected Date of
Administrator of Special Education and the PAC Chairperson
Completion:
02/28/2013
Evidence of Completion of the Corrective Action:
The district will submit copies of the Team response forms for parents, end of year report,
and the annual special education self-assessment.
Description of Internal Monitoring Procedures:
The Administrator of Special Education and PAC Chairperson will add these responsibilities
to the PAC calendar on an annual basis.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 32 Parent advisory council for special
Status Date: 03/21/2012
education
Basis for Partial Approval or Disapproval:
The district has proposed a plan to include the Parent Advisory Council (PAC) in the
planning and evaluation of the school district's Special Education Programs.
Department Order of Corrective Action:
Please submit as documentation of the district's efforts in this area, copies of
communications with the Parent Advisory Council. Please also include an administrative
review of the progress made in promoting the involvement of the Parental Advisory
Council in the planning and evaluation of the district's Special Education Programs.
Required Elements of Progress Report(s):
Please submit a detailed narrative summary of the district’s efforts to include the Parent
Advisory Council (PAC) in the planning and evaluation of the school district's Special
Education Programs. The narrative should include information on the following: role of
PAC in development of Team response forms for parents, PAC role in the year end School
Committee report and participation in the annual special education self-assessment.
Please provide this to the Department by June 30, 2012.
The district will provide an update of the efforts made to include the Parent Advisory
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plainville CPR Corrective Action Plan
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Council (PAC) in the planning and evaluation of the school district's Special Education
Programs for the 2012-2013 school year. Please provide this to the Department by
October 30, 2012.
Progress Report Due Date(s):
06/30/2012
10/30/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plainville CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
Interviews and observations indicated that at the Anna Jackson Elementary School, due to
space constraints, the occupational therapy services are routinely conducted in the
hallway.
Description of Corrective Action:
The Administrator of Special Education will coordinate with the building administration to:
1. Relocate the OT/PT therapists to a larger space and/or
2. Schedule motor activities in the gymnasium around the P.E. schedule.
Title/Role(s) of responsible Persons:
Expected Date of
Administrator of Special Education, Jackson School Principal
Completion:
09/28/2012
Evidence of Completion of the Corrective Action:
Room assignments and coordinating schedules.
Description of Internal Monitoring Procedures:
The Administrator of Special Education and Jackson School Principal will be responsible for
scheduling and room assignments on an annual basis.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 55 Special education facilities and
Approved
classrooms
Status Date: 03/21/2012
Basis for Partial Approval or Disapproval:
The district has submitted a plan for making sure that occupational therapy services are
not conducted in the hallway.
Department Order of Corrective Action:
The Administrator of Special Education will coordinate with the building administration at
the Anna Jackson Elementary School to ensure that occupational therapy services are not
conducted in the hallway.
Required Elements of Progress Report(s):
The district will submit a written statement of assurance from the superintendent that the
OT/PT services are now conducted in an assigned classroom at the Anna Jackson
Elementary School. Additionally, the district will also submit a written plan that includes a
proposed floor plan demonstrating that the OT/PT services have been assigned a
classroom at the Anna Jackson Elementary School. Please provide this to the Department
on or before June 30, 2012.
The district will provide confirmation regarding a scheduled onsite visit by the DESE to
review the OT/PT relocation at the Anna Jackson Elementary School. Please provide this
to the Department on or before October 30, 2012.
Progress Report Due Date(s):
06/30/2012
10/30/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plainville CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7 Information to be translated into languages other than
Partially Implemented
English
Department CPR Findings:
Interviews with staff members and a review of district documentation indicated that the
district does not translate important information and documents, e.g. handbooks and
codes of conduct, into the major languages spoken by parents or guardians with limited
English skills.
Description of Corrective Action:
The district will make translation and interpreter services available to the families of the 3
major language sub-groups (Spanish, Arabic, Telegu) within the Plainville Public Schools.
A statement, in these native languages, will be printed within all school handbooks
instructing families where to obtain translated documents or interpreter services.
Title/Role(s) of responsible Persons:
Expected Date of
Administrator of Special Education, ELL Director
Completion:
11/28/2012
Evidence of Completion of the Corrective Action:
Copies of each school handbook with the translated information will be submitted. Also, a
list of translators/interpreters that the district has secured a relationship with will be
submitted as well.
Description of Internal Monitoring Procedures:
The Administrator of Special Education and the ELL Director will review the results of the
home language survey and the student information database, on an annual basis, to
ensure that the major language sub-groups are accounted for.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 7 Information to be translated into
Status Date: 03/21/2012
languages other than English
Basis for Partial Approval or Disapproval:
The district has submitted a plan for addressing the issue of translated documents into
the major languages spoken by parents or guardians with limited English skills.
Department Order of Corrective Action:
The district will make translation and interpreter services available to the families of the 3
major language sub-groups (Spanish, Arabic, Telegu) within the Plainville Public Schools.
A statement, in these native languages, will be printed within all school handbooks
instructing families where to obtain translated documents or interpreter services. In
addition, the district will also translate the Code of Conduct into at least one major
language of the district to have immediately available for parents upon request.
Required Elements of Progress Report(s):
The district will develop written procedures to document translations and use of
interpreters. The district will submit copies of the procedures and evidence of staff
training on these procedures, which will include but not be limited to a training agenda,
attendance sheet and copies of the materials presented. Please submit this to the
Department on or before by June 30, 2012.
The district will provide example copies of translated materials to the Department by
October 30, 2012.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plainville CPR Corrective Action Plan
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Progress Report Due Date(s):
06/30/2012
10/30/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plainville CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CR 10A Student handbooks and codes of conduct
Department CPR Findings:
See CR 7.
Description of Corrective Action:
See CR 7
Title/Role(s) of responsible Persons:
Administrator of Special Education, ELL Director
CPR Rating:
Partially Implemented
Expected Date of
Completion:
11/28/2012
Evidence of Completion of the Corrective Action:
See CR 7
Description of Internal Monitoring Procedures:
See CR 7
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 10A Student handbooks and codes of
Status Date: 03/21/2012
conduct
Basis for Partial Approval or Disapproval:
See CR 7
Department Order of Corrective Action:
See CR 7
Required Elements of Progress Report(s):
The district will develop written procedures to document translations and use of
interpreters. The district will submit copies of the procedures and evidence of staff
training on these procedures, which will include but not be limited to a training agenda,
attendance sheet and copies of the materials presented. Please submit this to the
Department on or before by June 30, 2012.
The district will provide example copies of translated materials to the Department by
October 30, 2012. See also CR 7.
Progress Report Due Date(s):
06/30/2012
10/30/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plainville CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Plainville Public Schools
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Edward N. Clarke, Administrator of Special Education
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: December 21, 2012
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 4 Waiver Procedure
Rating: Partially Implemented
Student records and interviews indicated that the district does not have a general understanding of the
waiver process. The Waiver forms include reference to the 2004-2005 School Year.
Narrative Description of Corrective Action: New form letters will be drafted that clearly state the
waiver and opt-out procedures. These forms, along with a description of the district’s program,
will be posted on the district web site.
In addition, a description of the program and process will be included in the teacher packet.
Title/Role of Person(s) Responsible for
Implementation: Building Principals
Expected Date of Completion for Each
Corrective Action Activity: 9/15/2013
Evidence of Completion of the Corrective Action: New forms, link to web page and copy of
processes included in teacher packed
Description of Internal Monitoring Procedures: The building principals will ensure that every
staff person receives this information. This will be documented when each staff member signs out
their packet.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 4 Waiver Procedure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Please provide the Department with copies of the new
form(s) and the description of the waiver process by December 6, 2013.
Progress Report Due Date(s): December 6, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plainville CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Rating: Partially Implemented
Structure
Plainville Public Schools have a low incidence of English language learners (ELLs) - below 20
students. The district serves students PK-6. According to the District Analysis and Review Tool
(DART), the majority of students are enrolled in grades 2-5 (87%) and the rest are in grades K-1
(13%). The district’s uses Pull-out (ELL classroom) as their Structured English Immersion (SEI)
program model and ELL tutors/Spanish teachers provide ESL instruction either in individual sessions
or small groups. No students have been reclassified to date.
The district reported that content instruction is based on the Massachusetts Curriculum Framework
and uses materials such as the Longman/Cornerstone books to help ELLs improve their in the
acquisition of English. The district plans to develop an ESL curriculum starting this school year. For
changes in ESL curriculum requirements, please refer to http://www.doe.mass.edu/boe/docs/201205/item3.html and http://www.doe.mass.edu/retell
The hours of ESL instruction provided to ELLs are inconsistent with Department guidance (See pg. 5
http://www.doe.mass.edu/mcas/mepa/guidance.html). Currently, ELE students at all Massachusetts
English Proficiency Assessment (MEPA) levels receive ESL instruction once a week as follows: Level
1 students receive 2.5 hours. Level 2 students receive, 1.20 hours and levels 3 and 4 receive 40
minutes. No level 5 students were reported nor the hours of ESL instruction they would receive.
See ELE 15 for comments on SEI professional development training.
In summary, the district does not have an ESL curriculum, ELLs are not receiving direct hours of ESL
instruction that are consistent with Department guidelines, and content area teachers instructing ELLs
have not completed their SEI category training. Consequently, the Department concludes that the
school does not have an ELE program that is consistent with Chapter 71A.
Narrative Description of Corrective Action: With the addition of an ELE teacher, the district is
now providing direct services to students. This teacher has already taken 2 full days of the
WIDA training and is scheduled for 3 more days of DESE-sponsored training.
Upon completion of this training, the teacher and ELL administrator will draft a curriculum.
Plainville Public Schools has applied for RETELL training and the ELE teacher has applied to
be trained as a trainer.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL administrator, ELE
Corrective Action Activity: 2/15/2014
teacher
Evidence of Completion of the Corrective Action: Certificate of WIDA completion, copy of the
draft curriculum.
Description of Internal Monitoring Procedures: ELL administrator will develop a time line for
completion of the curriculum. Meetings between the teacher and administrator will be
documented.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plainville CPR Corrective Action Plan
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement
and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
While the district has indicated that an additional ELE teacher will provide instruction to ELLs, it is
unclear whether the ELLs will receive sufficient hours of ESL/ELD instruction in accordance with
their MEPA levels of English proficiency.
Since the new regulations as they pertain to WIDA were passed prior to the on-site visit, the
Department will be neither approving nor disapproving any curriculum documents/plans that were
made for on-site visits conducted before the state’s adoption of the WIDA standards in June 2012. The
Department will be communicating with all districts during the upcoming school year to provide them
with further guidance on developing Department approved ESL/ELD curriculum. No further
submission is required at this time.
The Department accepts the district’s plan to ensure that all core academic teachers with ELLs and
administrators that supervise core academic teachers of ELLs are endorsed. No further submission is
required at this time.
Department Order of Corrective Action:
1) Please provide a detailed plan that shows that the district is providing sufficient ESL instruction to
all ELL students during the 2013-2014 school year based on the Department's Guidance on using
MEPA Results to Plan Sheltered English Immersion (SEI) Instruction and make Reclassification
Decisions for Limited English Proficient (LEP) Students from September 2009 found at
http://www.doe.mass.edu/mcas/mepa/2009/guidance.doc
2) Please complete district information in the attached spreadsheet labeled ELL List by school for
each ELL student in the district.
Required Elements of Progress Report(s): See above.
Progress Report Due Date(s): December 6, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plainville CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parent
Notification
Rating: Partially Implemented
Department CPR Finding: A review of documentation indicated that the district’s parental
notification form does not address the reason for identification of the student as ELP, the student’s
English proficiency level and the program placement and/or method of instruction used in the
program. The notification also does not provide information pertaining to the parent’s right to apply
for a waiver or to decline enrollment in the ELE program.
Narrative Description of Corrective Action: Updated documentation clearly indicates
identification, reason for identification, English proficiency level, and the method of instruction.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELE Teacher
Corrective Action Activity: 6/15/2013
Evidence of Completion of the Corrective Action: Student records
Description of Internal Monitoring Procedures: Reviewing student records for compliance will
be incorporated into the teacher’s evaluation process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10 Parental
Notification
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: The district may consider using the Department’s recently
developed parent notification template (http://www.doe.mass.edu/ell/news12/TitleIIIParentNotification.pdf#search=%22title%22).
Required Elements of Progress Report(s): Department Order of Corrective Action: Please
provide copies of the new forms used in the district along with a narrative description of the process for
parental notification including when notification will be given, which forms will be used and what the
standard information will be for each. Please provide this documentation by December 6, 2013.
Progress Report Due Date(s): December 6, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plainville CPR Corrective Action Plan
13
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 13 Follow-up Support
Rating: Partially Implemented
Department CPR Finding: Interviews and a review of student records demonstrated that the district
inconsistently monitors students who have exited an English learner education program for two years
and provides language support services to those students, if needed.
Narrative Description of Corrective Action: Each student who is ‘FLEP’d is still monitored by
the ELE teacher. Documentation is being kept in each student’s cumulative file.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELE teacher
Corrective Action Activity: 6/15/2013
Evidence of Completion of the Corrective Action: Student records
Description of Internal Monitoring Procedures: Reviewing student records for compliance will
be incorporated into the teacher’s evaluation process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 13 Follow Up
Support
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district states that all applicable students are being
monitored by the ELE teacher. It is not possible to approve this proposed corrective action given the
lack of detail. Therefore, the district must propose a monitoring process based on evidence and
documentation with a defined set of criteria.
Department Order of Corrective Action: Please provide to the Department a proposed process for
monitoring each student designated as Former English Language Learner (FELL). This plan should
include the following monitoring criteria: attendance, grades, MCAS if applicable, teacher comments,
discipline and other areas as applicable.
Required Elements of Progress Report(s): Please provide to the Department a sample plan for
monitoring Formerly Limited English Proficient students to include the above data by December 6,
2013.
Progress Report Due Date(s): December 6, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plainville CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 14 Licensure Requirements
Rating: Not Implemented
Department CPR Finding: The district does not have a licensed ESL teacher for its SEI Program. A
tutor and or a Spanish teacher are providing ESL instruction. However, they are not qualified to teach
ESL to ELLs.
Narrative Description of Corrective Action: The district hired a licensed ELE teacher at the start
of the 2012/2013 school year.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Superintendent
Corrective Action Activity: 9/15/2012
Evidence of Completion of the Corrective Action: Copy of ELE teacher’s license
Description of Internal Monitoring Procedures: n/a
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 14 Licensure
Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Please provide evidence of the licensure of the current
ELL teacher(s) or any other staff person providing ESL instruction to ELLs by the progress report due
date.
Progress Report Due Date(s): December 6, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plainville CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional
Development Requirements
Rating: Partially Implemented
Department CPR Finding: Documents indicated that he district developed a five year professional
development plan starting in school year 2007-08 through 2011-12. The district reported difficulties in
lining up category training for its teachers and attributing its difficulties to a low incidence status.
According to the district, the exception for this is Category 4, two teachers per school in the district
have been trained in three of the four SEI categories. The district will need to revise its SEI
professional development plan and incorporate the upcoming professional development changes as
specified by the RETELL initiative.
Please refer to http://www.doe.mass.edu/boe/docs/2012-05/item3.html and
http://www.doe.mass.edu/retell/.
Narrative Description of Corrective Action: The district has hired an ELE teacher who has been
trained in all 4 SEI categories. The district also has teachers at all grade levels (1-6) trained in all
categories. The ELE teacher and ELL administrator will develop a new SEI professional
development plan to ensure that category trainings are completed.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELE teacher and ELL
Corrective Action Activity: 6/15/2013
administrator
Evidence of Completion of the Corrective Action: Copy of the new PD plan. Evidence of training
completion.
Description of Internal Monitoring Procedures: The ELE teacher and ELL administrator will
review and update the ELL program and PD plan on an annual basis beginning in June of 2013.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 Professional
Development Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): None required.
Progress Report Due Date(s): N/A
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plainville CPR Corrective Action Plan
16
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program Evaluation
Rating: Not Implemented
Department CPR Finding: Interviews and a review of documentation indicated that the district does
not conduct periodic evaluations of the effectiveness of its ELE program in developing students’
English language skills and increasing their ability to participate meaningfully in the educational
program.
Narrative Description of Corrective Action: The ELE teacher and ELL administrator will review
and update the ELL program and PD plan on an annual basis beginning in June of 2013.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELE teacher and ELL
Corrective Action Activity:
administrator
Evidence of Completion of the Corrective Action: 6/15/2013
Description of Internal Monitoring Procedures: The ELE teacher and ELL administrator will
review and update the ELL program and PD plan on an annual basis beginning in June of 2013.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17 Program
Evaluation
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district’s plan to evaluate the district’s ELL program
lacks specificity, including what data sources will be used. In addition, the district did not propose
dates for completion of corrective action activity (see blank cell above).
Department Order of Corrective Action: Following the district’s review and update of ELL
programming by the ELE Director and ELL Administrator, please provide the Department with a
narrative description how the district’s program will be assessed for its efficacy. The district can use
multiple data sources, such as the length of time in program and gains in levels of proficiency;
averaging ELLs’ grades to spot trends in service delivery; length of time to designation as FELL,
MCAS scores, progress at elementary vs. middle and high school, and so on.
Required Elements of Progress Report(s): Please provide to the Department a description of the ELL
program evaluation process, including data sources and areas of targeted improvement, for the
2013/2014 school year by December 6, 2013.
Progress Report Due Date(s): December 6, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plainville CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of LEP Students
Rating: Partially Implemented
Department CPR Finding: A review of student records indicated that student files inconsistently
contained parental notification letters, evidence of follow-up monitoring and home language surveys.
Narrative Description of Corrective Action: Individual student folders now contain a separate
ELL folder that contain parental notification letters, evidence of follow-up monitoring and home
language surveys.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELE Teacher
Corrective Action Activity: 6/15/2013
Evidence of Completion of the Corrective Action: Forms contained within students’ cumulative
folders
Description of Internal Monitoring Procedures: Reviewing student records for compliance will
be incorporated into the teacher’s evaluation process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18 Student Records
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district states that all ELL student files now contain
the required elements: parental notification letters, evidence of follow-up monitoring and home
language surveys as well as home language surveys, test results, information about previous school
experiences, documentation of waiver or opt-out, and Individual Student Success Plans for students
who have failed MCAS.
Department Order of Corrective Action: Please conduct a file review as described below. Include
the details of what is found in the district’s ELL records in the narrative description.
Required Elements of Progress Reports: Please submit evidence of an administrative record review
to ensure that student records include the following: 1) home language surveys, 2) results of
identification and annual proficiency tests and evaluations, 3) information about student’s previous
school experiences if available, 4) copies of parent notification letters, 5) translated documents such as
notices, progress reports and report cards in the native language, if necessary, and 6) individual success
plans for students who have failed MCAS.
Provide a detailed summary of the record review to ESE including the total number of records
reviewed, the number of records found in compliance and the number of any records identified for
noncompliance. If continued noncompliance was identified, please determine a root cause of
noncompliance and indicate the corrective action to address such noncompliance. Please submit the
results of the review completed by the ELL Director to ESE on or before December 6, 2013.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names
and grade levels for the records reviewed; b) Date of the review; c) Name of the person(s) who
conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s): December 6, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Plainville CPR Corrective Action Plan
18