MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Plainville
CPR Onsite Year: 2011-2012
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 02/28/2012.
Mandatory One-Year Compliance Date: 02/28/2013
Summary of Required Corrective Action Plans in this Report
Criterion
SE 18A
Criterion Title
IEP development and content
SE 32
Parent advisory council for special education
SE 55
Special education facilities and classrooms
CR 7
Information to be translated into languages other than
English
Student handbooks and codes of conduct
CR 10A
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18A IEP development and content
Partially Implemented
Department CPR Findings:
A review of student records and interviews with staff members indicated that for students
identified with a disability on the autism spectrum, the IEP Team does not specifically
address the skills and proficiencies needed to avoid and respond to bullying, harassment,
or teasing.
Description of Corrective Action:
The Administrator of Special Education will conduct a training in regards to procedures
involving students on the autism spectrum and the skills and proficiencies needed to avoid
and respond to bullying, harassment, or teasing. Included in this training were questions
to be discussed during Team meetings, specific interventions and strategies to be
employed when a student is found to be vulnerable, and self-monitoring steps to ensure
that the issues will be discussed at every Team meeting.
Title/Role(s) of responsible Persons:
Expected Date of
Edward N. Clarke, Administrator of Special Education
Completion:
10/28/2012
Evidence of Completion of the Corrective Action:
-Agenda, attendance sheet and procedural information from staff training.
-Completed Team meeting notes with compliance check list and examples of IEPs.
Description of Internal Monitoring Procedures:
The Administrator of Special Education reads and signs off on all IEPs in the district. The
implementation of the new procedures ensuring compliance with the regulations will be
the responsibility of the Administrator. An administrative review in the fall of 2012, that
includes a random selection of IEPs, will be conducted.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18A IEP development and content
Corrective Action Plan Status: Partially
Approved
Status Date: 03/21/2012
Basis for Partial Approval or Disapproval:
The district has proposed a concise plan for addressing the requirements of this criterion.
Please also provide to the Department a delineation of the specific process to be used by
IEP Teams in the district to address the issue during the IEP meeting. Not every student
with a disability will be particularly vulnerable to teasing, however each IEP meeting
should address the question.
Department Order of Corrective Action:
Please conduct training in regards to procedures involving students on the autism
spectrum and the skills and proficiencies needed to avoid and respond to bullying,
harassment, or teasing. Please also describe to the Department how each Team will be
held responsible for addressing the question during the Team process. Conduct an
administrative review in the Fall of 2012 and report back to the Department the results.
Required Elements of Progress Report(s):
The district will provide a narrative description of their new procedures related to
involving students on the autism spectrum and the skills and proficiencies needed to avoid
and respond to bullying, harassment, or teasing along with evidence of staff training on
these procedures, which will include but not be limited to a training agenda, attendance
sheet and copies of the materials presented. Please submit this to the Department on or
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Plainville CPR Corrective Action Plan
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before by June 30, 2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by June 30, 2012.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by October 30, 2012.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
06/30/2012
10/30/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Plainville CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 32 Parent advisory council for special education
Partially Implemented
Department CPR Findings:
Interviews with parents and staff members indicated that the Parent Advisory Council
(PAC) duties do not include participation in planning and evaluation of the school
district´s special education programs.
Description of Corrective Action:
Members of the Plainville Special Education PAC will be given the opportunity to become
more involved in the planning and evaluation of the school district's special education
programs. Increased involvement will include, but will not be limited to:
-PAC development of Team response forms for parents.
-PAC chairperson will have the opportunity to deliver an end of year report to the
Plainville School Committee
-PAC members will be given the opportunity to assist the Administrator of Special
Education in the completion of an annual self-assessment. The PAC will be responsible for
the completion of two areas of this assessment. 1. School culture, and 2. home-school
communication.
Title/Role(s) of responsible Persons:
Expected Date of
Administrator of Special Education and the PAC Chairperson
Completion:
02/28/2013
Evidence of Completion of the Corrective Action:
The district will submit copies of the Team response forms for parents, end of year report,
and the annual special education self-assessment.
Description of Internal Monitoring Procedures:
The Administrator of Special Education and PAC Chairperson will add these responsibilities
to the PAC calendar on an annual basis.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 32 Parent advisory council for special
Status Date: 03/21/2012
education
Basis for Partial Approval or Disapproval:
The district has proposed a plan to include the Parent Advisory Council (PAC) in the
planning and evaluation of the school district's Special Education Programs.
Department Order of Corrective Action:
Please submit as documentation of the district's efforts in this area, copies of
communications with the Parent Advisory Council. Please also include an administrative
review of the progress made in promoting the involvement of the Parental Advisory
Council in the planning and evaluation of the district's Special Education Programs.
Required Elements of Progress Report(s):
Please submit a detailed narrative summary of the district?s efforts to include the Parent
Advisory Council (PAC) in the planning and evaluation of the school district's Special
Education Programs. The narrative should include information on the following: role of
PAC in development of Team response forms for parents, PAC role in the year end School
Committee report and participation in the annual special education self-assessment.
Please provide this to the Department by June 30, 2012.
The district will provide an update of the efforts made to include the Parent Advisory
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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Council (PAC) in the planning and evaluation of the school district's Special Education
Programs for the 2012-2013 school year. Please provide this to the Department by
October 30, 2012.
Progress Report Due Date(s):
06/30/2012
10/30/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Plainville CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
Interviews and observations indicated that at the Anna Jackson Elementary School, due to
space constraints, the occupational therapy services are routinely conducted in the
hallway.
Description of Corrective Action:
The Administrator of Special Education will coordinate with the building administration to:
1. Relocate the OT/PT therapists to a larger space and/or
2. Schedule motor activities in the gymnasium around the P.E. schedule.
Title/Role(s) of responsible Persons:
Expected Date of
Administrator of Special Education, Jackson School Principal
Completion:
09/28/2012
Evidence of Completion of the Corrective Action:
Room assignments and coordinating schedules.
Description of Internal Monitoring Procedures:
The Administrator of Special Education and Jackson School Principal will be responsible for
scheduling and room assignments on an annual basis.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 55 Special education facilities and
Approved
classrooms
Status Date: 03/21/2012
Basis for Partial Approval or Disapproval:
The district has submitted a plan for making sure that occupational therapy services are
not conducted in the hallway.
Department Order of Corrective Action:
The Administrator of Special Education will coordinate with the building administration at
the Anna Jackson Elementary School to ensure that occupational therapy services are not
conducted in the hallway.
Required Elements of Progress Report(s):
The district will submit a written statement of assurance from the superintendent that the
OT/PT services are now conducted in an assigned classroom at the Anna Jackson
Elementary School. Additionally, the district will also submit a written plan that includes a
proposed floor plan demonstrating that the OT/PT services have been assigned a
classroom at the Anna Jackson Elementary School. Please provide this to the Department
on or before June 30, 2012.
The district will provide confirmation regarding a scheduled onsite visit by the DESE to
review the OT/PT relocation at the Anna Jackson Elementary School. Please provide this
to the Department on or before October 30, 2012.
Progress Report Due Date(s):
06/30/2012
10/30/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Plainville CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7 Information to be translated into languages other than
Partially Implemented
English
Department CPR Findings:
Interviews with staff members and a review of district documentation indicated that the
district does not translate important information and documents, e.g. handbooks and
codes of conduct, into the major languages spoken by parents or guardians with limited
English skills.
Description of Corrective Action:
The district will make translation and interpreter services available to the families of the 3
major language sub-groups (Spanish, Arabic, Telegu) within the Plainville Public Schools.
A statement, in these native languages, will be printed within all school handbooks
instructing families where to obtain translated documents or interpreter services.
Title/Role(s) of responsible Persons:
Expected Date of
Administrator of Special Education, ELL Director
Completion:
11/28/2012
Evidence of Completion of the Corrective Action:
Copies of each school handbook with the translated information will be submitted. Also, a
list of translators/interpreters that the district has secured a relationship with will be
submitted as well.
Description of Internal Monitoring Procedures:
The Administrator of Special Education and the ELL Director will review the results of the
home language survey and the student information database, on an annual basis, to
ensure that the major language sub-groups are accounted for.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 7 Information to be translated into
Status Date: 03/21/2012
languages other than English
Basis for Partial Approval or Disapproval:
The district has submitted a plan for addressing the issue of translated documents into
the major languages spoken by parents or guardians with limited English skills.
Department Order of Corrective Action:
The district will make translation and interpreter services available to the families of the 3
major language sub-groups (Spanish, Arabic, Telegu) within the Plainville Public Schools.
A statement, in these native languages, will be printed within all school handbooks
instructing families where to obtain translated documents or interpreter services. In
addition, the district will also translate the Code of Conduct into at least one major
language of the district to have immediately available for parents upon request.
Required Elements of Progress Report(s):
The district will develop written procedures to document translations and use of
interpreters. The district will submit copies of the procedures and evidence of staff
training on these procedures, which will include but not be limited to a training agenda,
attendance sheet and copies of the materials presented. Please submit this to the
Department on or before by June 30, 2012.
The district will provide example copies of translated materials to the Department by
October 30, 2012.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Plainville CPR Corrective Action Plan
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Progress Report Due Date(s):
06/30/2012
10/30/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Plainville CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CR 10A Student handbooks and codes of conduct
Department CPR Findings:
See CR 7.
Description of Corrective Action:
See CR 7
Title/Role(s) of responsible Persons:
Administrator of Special Education, ELL Director
CPR Rating:
Partially Implemented
Expected Date of
Completion:
11/28/2012
Evidence of Completion of the Corrective Action:
See CR 7
Description of Internal Monitoring Procedures:
See CR 7
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 10A Student handbooks and codes of
Status Date: 03/21/2012
conduct
Basis for Partial Approval or Disapproval:
See CR 7
Department Order of Corrective Action:
See CR 7
Required Elements of Progress Report(s):
The district will develop written procedures to document translations and use of
interpreters. The district will submit copies of the procedures and evidence of staff
training on these procedures, which will include but not be limited to a training agenda,
attendance sheet and copies of the materials presented. Please submit this to the
Department on or before by June 30, 2012.
The district will provide example copies of translated materials to the Department by
October 30, 2012. See also CR 7.
Progress Report Due Date(s):
06/30/2012
10/30/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Plainville CPR Corrective Action Plan
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