MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Pioneer Charter School of Science
Corrective Action Plan Forms
Program Area: Special Education
Prepared by:
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: November 12, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: SE 1 Assessments are
appropriately selected and interpreted for students
referred for evaluation
Department CPR Finding: The student records indicated that not all assessments with signed,
parental consent were completed by the charter school.
Narrative Description of Corrective Action:
PCSS completes all assessments with signed parental consent. Permission is lawfully given on the N1A
consent form sent to parents. Once signed, PCSS consistently carries out all components of the agreed
upon assessments within regulatory timelines.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Special Education teachers
Corrective Action Activity: January 2010
Evidence of Completion of the Corrective Action: Written reports for each consented to assessment
on the N1A form; sign off by Special Education Administrator confirming that all areas for assessment
were carried out within regulatory timelines. Student Record Review form
Description of Internal Monitoring Procedures: Special Education teachers will maintain the
Student Record Review form monthly and submit it to the Executive Director, and the Special
Education Administrator. The Special Education Administrator’s monitoring of the referral/evaluation
procedures will be reviewed with the PCSS Executive Director during the first week of each month.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 1 Assessments are
appropriately selected
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Please provide the summary results of the review by the
Special Education Administrator. Please indicate the number of records reviewed, of the records
reviewed, indicate the number of student record review sheets that were completed and had signed
1
monthly monitoring checklists for January, February, and March 2010. Provide a description of any
actions taken to remedy any instances of non-compliance found during the record reviews.
Progress Report Due Date(s): April 15, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 9 Timeline for determination Rating: Partially Implemented
of eligibility
Department CPR Finding: Included in the PCCS documentation was a “time line extension form,”
which essentially asked parents to allow the school to go beyond the 30-day timeline for assessments,
the 45-day timeline for IEP meetings, the annual review date of the IEP, and the 3-year review date.
These timelines cannot be “waived” by requesting parental permission or signatures
Narrative Description of Corrective Action: PCSS obeys federally mandated timelines for
implementing all steps in the referral process, assessments, annual IEP meetings and 3 year reevaluations. The school consistently complies with federal and state regulations. At no time does the
school ask parent permission for time extensions, as federal laws may not be waived.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Special Education Administrator
Corrective Action Activity: Completed August
2009.
Evidence of Completion of the Corrective Action: To ensure lawful timeliness, PCSS maintains
student records and an overview sheet (See attached form) for all Special Education students that are
updated monthly by The Special Education Administrator. The overview sheet clearly outlines all
Special Education due dates. Student records will be monitored monthly and recorded on the PCSS
Record Review form (See attached form) by Special Education teachers.
Description of Internal Monitoring Procedures: The Special Education Administrator’s monitoring
of time line compliance will be reviewed with the PCSS Executive Director during the first week of
each month. Both the Executive Director and the Special Education Administrator will be copied on
form completions.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 9 Timelines for
determination of eligibility
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Please provide the summary results of the review by the
Special Education Administrator. Please indicate the number of records reviewed, of the records
reviewed, indicate the number of student record review sheets that were completed, had signed
monthly monitoring checklists for January, February, and March 2010 and met the timelines. Provide a
description of any actions taken to remedy any instances of non-compliance found during the record
review.
Progress Report Due Date(s): April 15, 2010
2
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: SE 12 Frequency of reevaluation
Department CPR Finding: See SE 9
Narrative Description of Corrective Action:
PCSS recognizes timelines established by the state for implementing all the steps in the referral
process, as well as annual IEP meetings and 3 year re-evaluations. In every instance, PCSS complies
with state regulations and federal requirements. To date, the school is in full compliance regarding
annual, re-evaluation, and initial meetings.
Title/Role of Person(s) Responsible for
Implementation: Special Education Administrator
Expected Date of Completion for Each
Corrective Action Activity: Completed August
2009.
Evidence of Completion of the Corrective Action: PCSS Overview Sheet, PCSS Record Review
form.
Description of Internal Monitoring Procedures: The Special Education Administrator’s monitoring
of time line compliance will be reviewed with the PCSS Executive Director during the first week of
each month. A check list sign off sheet will be utilized.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 12 Frequency of reevaluation
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Please provide the summary results of the review by the
Special Education Administrator. Please indicate the number of records reviewed, of the records
reviewed, indicate the number of student record review sheets that were completed, had signed
monthly monitoring checklists for January, February, and March 2010 and met the timelines for reevaluation. Provide a description of any actions taken to remedy any instances of non-compliance
found during the record review.
Progress Report Due Date(s): April 15, 2010
3
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: SE 14 Review and revision of
IEPs
Department CPR Finding: See SE 9
Narrative Description of Corrective Action:
PCSS recognizes timelines established by the state for implementing all the steps in the referral
process, as well as annual IEP meetings and 3 year re-evaluations. The school consistently complies
with state regulations.
Title/Role of Person(s) Responsible for
Implementation: Special Education Administrator
Expected Date of Completion for Each
Corrective Action Activity: Completed August
2009
Evidence of Completion of the Corrective Action Overview sheet, PCSS Record review form
Description of Internal Monitoring Procedures: The Special Education Administrator’s monitoring
of time line compliance will be reviewed with the PCSS Executive Director during the first week of
each month. Teachers will maintain the Records Review form monthly.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 14 Review and revision
of IEPs
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Please provide the summary results of the review by the
Special Education Administrator. Please indicate the number of records reviewed, of the records
reviewed, indicate the number of student record review sheets that were completed, had signed
monthly monitoring checklists for January, February, and March 2010 and met the timelines for
ensuring the IEP review occurs at least annually. Provide a description of any actions taken to remedy
any instances of non-compliance found during the record reviews. (See SE 1 & SE 9).
Progress Report Due Date(s): April 15, 2010
4
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: SE 22 IEP implementation and
availability
Department CPR Finding: The document review and staff interviews indicated that related services
were removed from incoming students’ consented-to IEPs without first assessing students in those
areas.
Narrative Description of Corrective Action: PCSS recognizes that the IEP service delivery page
must be followed for all students. This in particular includes students entering PCSS with IEPs from
other school districts that require related services. All services stated in the IEP will be implemented
immediately.
It is also understood that appropriate evaluation must be carried out before a student’s services can be
dropped. In all cases, parents will be informed and their consent received before an evaluation is
undertaken. After the evaluation report is received by PCSS, it will be forwarded to the parent(s) and a
meeting held to discuss the results and determine whether the service should be kept or altered. The
N1 or N2 form will be used to describe any decision reached and reasons for the determination.
As of September 2009, PCSS provides related services for Special Education students and has entered
into contractual agreement with Project CHILLD for OT services and Allied Rehabilitation Associates
for Speech and Language Services.
In case a student requires services not presently available, PCSS will contract that service from an
outside agency. All procedures will be properly documented and secured in student files.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Special Education Administrator, Corrective Action Activity: Completed
Special Education teachers
November 2009
Evidence of Completion of the Corrective Action: Student records, student schedules, O.T. & S.&L.
invoices,
Description of Internal Monitoring Procedures: The Special Education Administrator’s monitoring
of related services will be reviewed with the PCSS Executive Director during the first week of each
month. Random checks of student files by Executive Director.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 22 IEP implementation
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Please provide the summary results of the review by the
Special Education Administrator. Please indicate the number of records reviewed, of the records
reviewed, indicate the number of student record that documented any instances of a change in services
consistent with regulatory requirements. Please provide a description of any actions taken to remedy
any instances of non-compliance identified during the record review.
5
Progress Report Due Date(s): April 15, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 24 Notice to Parents
Rating: Partially Implemented
Department CPR Finding: The review of student records and school documentation indicated that
staff members do not consistently use federally required written notices (N2 notices) to inform parents
when the district refuses to conduct an assessment or make a finding of no eligibility
Narrative Description of Corrective Action: PCSS communicates openly and clearly with all
parents. This is particularly true of parents involved in special education. After every formal meeting
held with parents, PCSS responds through a Conference Report, N1, or N2 narrative statement. In
particular, PCSS recognizes its obligation to follow federal requirements to provide written N2 notices
to inform parents when there is a refusal to conduct an assessment or provide requested services after a
determination of no eligibility is made. Any N2 forms used by PCSS will be kept in individual
student’s files.
Title/Role of Person(s) Responsible for
Implementation: Special Education Administrator
Expected Date of Completion for Each
Corrective Action Activity: Completed
November 2009
Evidence of Completion of the Corrective Action: Record review form and overview sheet will be
checked off upon completion of any review.
Description of Internal Monitoring Procedures: The Special Education Administrator’s monitoring
of N1 and N2 narrative statements will be reviewed with the PCSS Executive Director during the first
week of each month. Special Education teachers will maintain the Record Review form monthly.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 24 Notice to parents
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Please provide the summary results of the review by the
Special Education Administrator to ensure parents were appropriately notified using the N1 or N2
notice form. Please indicate the number of records reviewed, of the records reviewed, indicate the
number of student record that documented any instances of a refusal of services/action consistent with
regulatory requirements. Please provide a description of any actions taken to remedy any instances of
non-compliance identified during the record review
Progress Report Due Date(s): April 15, 2010
6
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 29 Communications in English
Rating: Partially Implemented
and primary language of parent
Department CPR Finding: According to interviews, the school has purchased the software package
Rosetta Stone for translating documents and has bilingual staff members who can act as interpreters
and translators. Despite the number of students who are bilingual – from Spanish, Creole, and Arabicspeaking families – school personnel did not translate the correspondence as evidenced by the review
of student records.
Narrative Description of Corrective Action: In its annual parent survey, PCSS has included a
request that parents indicate a preferred language, if other than English, for correspondence between
home and school. This would include written communication between school and parents with special
needs children attending PCSS. The school will, in turn, respond to all requests and translate written
correspondence in the language of parent choice. Staff will likewise be available to assist with
understanding translated correspondence and respond to questions in a timely manner. Individual
narratives for the N1 and N2 forms will be translated into the preferred languages of parents.
Title/Role of Person(s) Responsible for
Implementation: Special Education administrator
& Student Services Coordinator
Expected Date of Completion for Each
Corrective Action Activity: September, 2009
Evidence of Completion of the Corrective Action: Parent survey completions, and translated
documents.
Description of Internal Monitoring Procedures: The Executive Director will review status of
document translations with Student Services Coordinator and Special Education Administrator once a
quarter. Notes from this meeting will be documented.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 29 Communications in
Status of Corrective Action:
English and primary languages of
X Approved
Partially Approved
parent
Basis for Partial Approval or Disapproval: N/A
Disapproved
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Please provide the summary results of the review by the
Special Education Administrator. Please indicate the number of records reviewed, of the records
reviewed, indicate the number of student record that contained translated documents. Provide a
description of any actions taken to remedy any instances of non-compliance found during the record
reviews.
Progress Report Due Date(s): April 15, 2010
7
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 32 SPED PAC
Rating: Partially Implemented
Department CPR Finding: operation of the PAC, at the time of the onsite visit, the workshop on the
rights of students and their parents had not been held and was not scheduled by the charter school.
Narrative Description of Corrective Action: PCSS fully acknowledges the requirement for an
annual PAC workshop focused on the rights of students and parents regarding Free and Appropriate
Public Education in the least restrictive environment. This workshop will be scheduled each year at a
time determined by the PAC officers. The Rights of Students and Parents workshop for the 2009 –
2010 school year will be held on January 13, 2010.
Title/Role of Person(s) Responsible for
Implementation: Special Education Administrator
Expected Date of Completion for Each
Corrective Action Activity: Will be
Completed January 2010
Evidence of Completion of the Corrective Action: PAC announcement of meeting/agenda, sign in
attendance sheet, and materials for discussion
Description of Internal Monitoring Procedures: The Special Education Administrator will inform
the Executive Director regarding the date of the Rights meeting no later than September 30 of each
school year. The Executive Director will record the meeting date on the school calendar.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 32 SPED PAC
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Please note that such notices are required to be translated for
parents of children with disabilities who are limited English proficient.
Progress Report Due Date(s): No further progress reports are required.
8
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 34 Continuum of alternative
services and placements
Department CPR Finding: see SE 22.
Rating: Partially Implemented
Narrative Description of Corrective Action: PCSS is committed to implementing all aspects of a
student’s IEP, including each service stated on the service delivery page. As noted in the response to
SE 22, contractual arrangements are in place and have been implemented during the 2009 – 2010
academic year. Student file’s contain evaluation reports and appropriate meeting outcomes. Related
services for in-coming students will not be removed without specific assessment in the area of concern,
review/discussion of evaluation reports, and a Team determination.
Title/Role of Person(s) Responsible for
Implementation: Special Education teachers
Expected Date of Completion for Each
Corrective Action Activity: Completed
November 2010.
Evidence of Completion of the Corrective Action: Service provider invoices and provider schedule
Description of Internal Monitoring Procedures: Special Education Administrator will check student
files before and after meetings for each student. He will monitor activities and direct response of
special education teachers for all in-coming students with IEPs from previous school districts.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 34 Continuum of
alternative services
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Please provide the summary results of the review by the
Special Education Administrator. Please indicate the number of records reviewed, of the records
reviewed, indicate the number of student record that students are receiving the services specified on the
service delivery grid. Provide a description of any actions taken to remedy any instances of noncompliance found during the record reviews.
Progress Report Due Date(s): April 15, 2010
9
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: SE 36 IEP implementation,
accountability and financial responsibility
Department CPR Finding: The document review and staff interviews indicated that related services
were removed from incoming students’ consented-to IEPs without first assessing students in those
areas.
Narrative Description of Corrective Action: PCSS recognizes that the IEP service delivery page
must be followed for all students. Informal assessment based on teacher observation and expertise is
insufficient in determining services needed. This in particular includes students entering PCSS with
IEPs from other school districts that require related services, even if the IEPs appear inaccurate or
inappropriate. All services stated in the IEP will be implemented immediately. Appropriate formal
evaluation will be carried out before a student’s services are changed or terminated.
As of September 2009, PCSS entered into contractual agreement with Project CHILLD for
Occupational Therapy services and Allied Rehabilitation Associates for Speech and Language services.
These agencies and their licensed therapists administer formal assessments, along with a contracted
School Psychologist for psychological and academic assessments.
Title/Role of Person(s) Responsible for
Implementation: Special Education Administrator
Expected Date of Completion for Each
Corrective Action Activity: Completed
November 2010.
Evidence of Completion of the Corrective Action: Contractors schedule, agency invoices,
Description of Internal Monitoring Procedures: The Special Education Administrator’s monitoring
of these procedures will be reviewed and documented with the PCSS Executive Director during the
first week of each month.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 36 IEP implementation,
Status of Corrective Action:
accountability, and financial
X Approved
Partially Approved
responsibility
Basis for Partial Approval or Disapproval: N/A
Disapproved
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Please provide the summary results of the review by the
Special Education Administrator. Please indicate the number of records reviewed, of the records
reviewed, indicate the number of student record that students are receiving the services specified on the
service delivery grid of the student’s current IEP, including all related services. Provide a description
of any actions taken to remedy any instances of non-compliance found during the record reviews.
Progress Report Due Date(s): April 15, 2010
10
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Pioneer Charter School of Science
Corrective Action Plan Forms
Program Area: Civil Rights
Prepared by: Ugur Kocak
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: November 12, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 7 Information to be translated
into languages other than English
Rating: Partially Implemented
Department CPR Finding: The document review and staff interviews indicated that the school’s
handbook and code of conduct are not translated into the major languages of the school community
Narrative Description of Corrective Action:
The handbook has been translated into Spanish, Portuguese, French and Arabic. The Haitian Creole
translation in progress. Parent volunteers are currently proof reading the translations to ensure that they
are accurate.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Civil Rights Administrator
Completed November 2009
Evidence of Completion of the Corrective Action: Translated handbooks are enclosed.
Description of Internal Monitoring Procedures:
Dean of Students will ensure on a monthly basis that translation is underway and adequately
progressing toward completion on or before June, 2010. Also, PCSS will continue to conduct home
language surveys and will move to translate the handbooks into any additional languages that become
evident.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 7 Information to be
Status of Corrective Action:
translated into languages other than
X Approved
Partially Approved
English
Basis for Partial Approval or Disapproval: N/A
Disapproved
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Please provide a brief description on the school’s
11
distribution of these translated documents.
Progress Report Due Date(s): April 15, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 10A Student handbooks and
codes of conduct
Rating: Partially Implemented
Department CPR Finding: Procedures for the discipline of students with special needs and with
Section 504 accommondations are not described in the student code of conduct contained within the
student handbook.
Narrative Description of Corrective Action:
PCSS modified its handbook to include a description of the procedures for disciplining students with
special needs and 504 Accommodation Plans.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Civil Rights Administrator
Completed August 2009
Evidence of Completion of the Corrective Action:
A copy of the amended handbook is enclosed (See pages 49-51).
Description of Internal Monitoring Procedures: The handbook will be reviewed annually to ensure
that it meets or exceeds all current legal requirements. Also, the Administrative Team has been creating
an “Admin check list” to ensure proper monitoring. The check list is an excel sheet containing all the
criteria for each section (CR, SPED, ELL), all the findings, the corrective actions and the evidence.
This checklist will be used by the Administration to ensure that all expectations are being addressed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 10A Student
handbooks and codes of conduct
Status of Corrective Action:
Approved X Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Students with Section 504 plans are not included in the
handbook’s section on disciplining students with disabilities (pp. 49-51).
Department Order of Corrective Action: Please add students on Section 504 plans to the handbook’s
section on disciplining students with disabilities. Adapt the language in the discipline process described
so that it also applies to Section 504 plans.
Required Elements of Progress Report(s): Please provide the revised text from the handbook along
with a distribution plan for the information.
Progress Report Due Date(s): April 15, 2010
12
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 11A Designation of
coordinator(s); grievance procedures
Rating: Partially Implemented
Department CPR Finding: According to document review, although the school notes that the building
administrator will designate an employee as the civil rights administrator, that person is not identified
in the school’s notifications. Additionally, the document does not identify the Title IX coordinator or a
Section 504 administrator. Finally, the procedure for investigating harassment is not fully articulated
(page 7 of Non-discrimination document), as it fails to address what measures have been adopted by
PCCS to ensure a prompt and equitable resolution
Narrative Description of Corrective Action:
PCSS’ website now includes the names of the Civil Rights Administrator and Section 504
Administrator/Title IX Coordinator, and will add their names to the handbooks as part of PCSS’ annual
handbook audit in June 2010. Detailed procedures for investigating harassment were added to the
student handbook in August 2009 (see pages 21-30).
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Civil Rights Administrator
Completed August 2009
Section 504 Administrator/Title IX Coordinator
Evidence of Completion of the Corrective Action:
Hard copies of the information provided on the website and the amended handbook are enclosed.
Evidence of inclusion of Civil Rights and 504 Administrators/Title IX Coordinator will be provided
when the handbook is amended in June of 2010.
Description of Internal Monitoring Procedures:
PCSS will audit it handbooks and website annually to ensure that all mandated information remains or
is included in the student handbook. The “Admin Check list” will also be used to ensure compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 11A Designation of
coordinator(s); grievance procedures
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Provide the updated pages from the Handbook when the
publication is amended.
Progress Report Due Date(s): June 14, 2010
13
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 12A Annual and continuous
Rating: Partially Implemented
notification concerning nondiscrimination and
coordinators
Department CPR Finding: The document review demonstrated that school documents do not contain
a non-discrimination statement. Additionally, the school does not identify the persons who coordinate
compliance under Title IX and Section 504 in its handbooks or any other sources of notification. The
non-discrimination statement and names of coordinators do not appear on the school’s website
Narrative Description of Corrective Action:
School documents have been amended to contain the non-discrimination statement and website, as well
as identification of the individual responsible for compliance under Title IX and Section 504.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Civil Rights Administrator
Completed October 2009
Executive Director
Evidence of Completion of the Corrective Action:
Please see attached school documents and handbook.
Description of Internal Monitoring Procedures:
PCSS’ Executive Director will make sure that all this information is always available on the school
website and other notifications. The “Admin Check list” will also be used to ensure compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 12A Annual and
Status of Corrective Action:
continuous notification concerning
X Approved
Partially Approved
nondiscrimination and coordinators
Basis for Partial Approval or Disapproval: N/A
Disapproved
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): See CR 11A regarding identification of individual
responsible for compliance under Title IX and Section 504.
Progress Report Due Date(s): June 14, 2010
14
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 13 Availability of information
Rating: Partially Implemented
Department CPR Finding: The school did not provide documentation that demonstrated how students
were informed of vocational education opportunities that are available to them.
Narrative Description of Corrective Action:
PCSS will investigate local vocational education opportunities. Once these opportunities are identified,
PCSS will list those opportunities in the student handbook and on the school’s website. PCSS will also
ensure that school adjustment/guidance counselor(s) and Dean of Academics are provided with
information about these opportunities to share with students upon request and/or as appropriate All
information will also be posted on the Guidance bulletin board which is located in the main hallway on
the first floor.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Civil Rights Administrator;
Corrective Action Activity: May 2010
Guidance Counselor and Dean of Academics.
Evidence of Completion of the Corrective Action: Results of investigation, acknowledgement of
counselor’s receipt of information, and handbook will be provided to DESE in June 2010.
Description of Internal Monitoring Procedures: The Administrative Assistant will record all
incoming mail that contains vocational education opportunities. Meetings that the Counselor and Dean
have with students and or parents about the opportunities will be recorded and placed on file. The
“Admin Check list” will also be used to ensure compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 13 Availability of
information
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Provide the updated pages from the Handbook when the
publication is amended.
Progress Report Due Date(s): June 14, 2010
15
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 16 Notice to students 16 or
Rating: Partially Implemented
over
Department CPR Finding: The charter school does not have a notice to provide when a student has
been absent for 15 consecutive school days.
Narrative Description of Corrective Action:
Notices have been created based on the schools attendance policy. Please refer to pgs. 6-8 in the
Student handbook for more detailed information about the attendance policy.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Completed August 2009
Administrative Assistant
Executive Director
Civil Rights Administrator
Evidence of Completion of the Corrective Action:
Please see attached notices.
Description of Internal Monitoring Procedures:
There will be a quarterly review of documentation generated by and maintained with Administrative
Assistant. The “Admin Check list” will also be used to ensure compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 16 Notice to students 16
or over
Status of Corrective Action:
Approved X Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: If the school has documented evidence that a student
aged 16 or older who has been absent for 15 consecutive days has enrolled elsewhere, there is no need
to provide a letter. However, the school should have an appropriate procedure in place.
Department Order of Corrective Action: Please ensure the appropriate personnel are aware of the
school’s procedure and a copy of the revised notice consistent with the requirements articulated under
CR 16.
Required Elements of Progress Report(s): Provide a notice and process that fulfill the requirements
of CR 16, including the offer of a meeting for the student and guardian within ten days of the notice
and informing the student of his/her right to return to school.
Progress Report Due Date(s): April 15, 2010
16
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 17A Use of Physical Restraint
Rating: Partially Implemented
Department CPR Finding: Staff interviews and the document review indicated that PCCS employees
did not receive physical restraint training within the first month of the school year. The school
designated a staff member with in-depth training from another charter school as its school-wide
resource person. The school does not keep a log to record restraints.
Narrative Description of Corrective Action: PCSS provided restraint training during the first month
of the school year 2009-2010 school years, designated a staff member with in-depth physical restraint
training within the building, and created a log to record restraints.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Civil Rights Coordinator
Completed September 2009
Evidence of Completion of the Corrective Action: Please see attached physical restraint training
materials and sign-in sheet from workshop, handbook, and form that will be used to record any
restraints that may occur.
Description of Internal Monitoring Procedures: Civil Right Administrator will coordinate PR
training for August or September of each year; will monitor use of restraint forms in January and June
of each year; and will ensure that all staff is notified in the event of any changes to staff with in-depth
PR training. The “Admin Check list” will also be used to ensure compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 17A Use of Physical
Restraint
Status of Corrective Action:
X Approved
Partially Approved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): None.
Progress Report Due Date(s): None
17
Disapproved
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 18 Responsibilities of principal
Rating: Partially Implemented
Department CPR Finding: Although the school has a district accommodation plan, few staff members
were familiar with the document.
Narrative Description of Corrective Action:
The DCAP reviewed and the highlights emphasized during the staff orientation. Both hard and soft
copies DCAP distributed all staff members.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Executive Director
Completed August 2009
Evidence of Completion of the Corrective Action:
PCSS will circulate a signature page where staff will acknowledge receipt of the DCAP.
Description of Internal Monitoring Procedures: PCSS will ensure that staff is informed of the
DCAP annually. The “Admin Check list” will also be used to ensure compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 18 Responsibilities of
principal
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Provide agenda from staff training to demonstrate that the
district accommodation plan was reviewed with school personnel.
Progress Report Due Date(s): April 15, 2010
18
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 25 Institutional Self-Evaluation
Rating: Partially Implemented
Department CPR Finding: According to documentation and staff interviews, the school conducts a
parent and student satisfaction survey, but does not evaluate all aspects of its program annually to
ensure that all students, regardless of race, color, sex, religion, national origin, limited English
proficiency, sexual orientation, disability, or housing status, have equal access to all programs.
Narrative Description of Corrective Action: Surveys will be created to evaluate all aspects of our
program annually to ensure that all students, regardless of race, color, sex, religion, national origin,
limited English proficiency, sexual orientation, disability, or housing status, have equal access to all
programs. The Administration will work with the Board and Team to come up with a survey that will
ensure compliance and informative feedback.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Civil Rights Coordinator
June 2010
Executive Director
Evidence of Completion of the Corrective Action:
Surveys and survey results will be submitted to DESE upon completion in June 2010
Description of Internal Monitoring Procedures: Admin will make all necessary changes to the
surveys at the end of each year. Changes will be recorded. The “Admin Check list” will also be used to
ensure compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 18 Responsibilities of
principal
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Please provide the survey results and indicate any changes
made because of feedback from the surveys.
Progress Report Due Date(s): June 14, 2010
19
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Pioneer Charter School of Science
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Jaya Wilkin/ELL Coordinator
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: 11/12/2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 1 Annual Assessment
Rating: Partially Implemented
Department CPR Finding: Although PCCS included documentation on procedures for assessing
students annually with the MEPA and MELA-O, actual assessment documents were not found in
student files.
Narrative Description of Corrective Action: Students as of fall/2009 have been assessed for both
MEPA and MELA-O and will again be assessed in spring/2010. Current documents are now in student
files. (see attachment) ELL teacher has attended QMA/QMT training and is currently waiting for
certification. Once received the teacher will train SEI teachers to assess students for MELA-O. In
addition ELL students are assessed annually using LAS testing. (See attachment). Documentation of
this is also found in student files.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Coordinator
Corrective Action Activity: Completed as of
Sept/2009
Evidence of Completion of the Corrective Action: All student files have been checked and updated
with evidence of MELA-O, MEPA and LAS assessments and results.
Description of Internal Monitoring Procedures: Students are appropriately coded in SIMS data
collection. School Administrators and Coordinator check student files quarterly. School staff is notified
which weeks in fall and spring to administer MEPA and MELA-O.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 1 Annual assessment
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Please provide the results of the coordinator’s quarterly
student files check; describe the results of the file review and any corrective actions taken to remedy
20
lack of LAS, MEPA, and/or MELA-O testing protocols in the student files.
The school must maintain the following documentation and make it available to the Department upon
request: a) The list of names of those student files reviewed by the charter school b) Name(s) of the
person(s) who conducted the review, their role(s) and their signature(s).
Progress Report Due Date(s): April 15, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 3 Initial Identification
Rating: Partially Implemented
Department CPR Finding: According to documentation provided by the school, a student is tested for
English proficiency based on the Home Language Survey results within 30 days. However, this
documentation also notes that students will be placed in an SEI program within the first four weeks of
school.
The Home Language Survey was provided in English only. Additionally, the school’s ELE procedures
indicate that if translating the survey is not possible, then someone will read the survey to the parent
and assists the parent in filling out the survey.
The school included a description of its identification procedures, including a flow chart. Although the
assessment process does include all four modalities – listening, speaking, reading, and writing – the
assessment tool is a benchmark form developed by PCCS.
Narrative Description of Corrective Action: PCSS has revised the Program Procedures, Program
Guidelines and Procedural Flow Chart. (See attached) The Home Language Survey has also been
revised to indicate whether parents prefer communication in a different language. A translated copy of
Home Language Survey is now available in several languages. (See attached) Based on the survey,
students are initially tested using LAS and then placed in both ELL pull-out program and SEI
classroom within 30 days. Depending on level, students are given appropriate one-on-one ELL
instruction time with a certified ELL instructor. The ELL Benchmark Assessment form as been revised
and is now aligned with a newly developed ELL curriculum which meets Massachusetts State
standards. (See attached) ELL progress reports are given to students both mid-term and end of year.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Coordinator
Corrective Action Activity: Completed as of
Sept/2009
Evidence of Completion of the Corrective Action: ELL student roster indicates which students
receive ELL instruction, number of days, students’ home language; assessments given, etc. (see
attachment). Benchmark Assessment form is assessed at the end of year and placed in student files.
Copies of ELL progress reports are given to parents in both winter/spring and placed in student files.
Description of Internal Monitoring Procedures: Students are appropriately coded in SIMS data
collection. School Administrators and Coordinator check student files quarterly using a checklist.
School Administrators and Coordinator also make sure Program Procedures and Guidelines are
followed correctly using a Program Evaluation Checklist form.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 3 Initial Identification
Status of Corrective Action:
X Approved
Partially Approved
21
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): N/A
Progress Report Due Date(s): No further progress reports required.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Rating: Not Implemented
Structure
Department CPR Finding: PCCS does not currently provide sheltered content classes for its
identified ELLs.
The school provides some direct ESL instruction as outlined in the Department’s June 2005 guidance
document: “Guidelines for Using MEPA Results to Plan Sheltered English Immersion (SEI)
Instructional Programming and Make Classification Decisions for Limited English Proficient (LEP)
Students.” However, the instructor is not an ESL-certified teacher. Additionally, the amount of ESL
instruction does not meet recommended guidelines, and instruction is given in the same amounts
regardless of proficiency level, which is also contrary to Department guidelines.
The charter school has not yet begun to work on a curriculum for its ESL/ELD instruction that is based
on the English Language Proficiency Benchmarks and Outcomes.
Narrative Description of Corrective Action: PCSS has hired as of Aug/2009 an experienced certified
ELL teacher. (See attached license). The teacher has designed curriculum using the ELPBO guidelines
for all levels of English learners. (See attached curriculum map) One-to-one support is provided to
beginner LEP students 4-5 days a week. Intermediate LEP students are given both one-to-one and
small group instruction 2-3 days a week. Advanced students are placed in SEI classrooms and are
monitored by the ELL teacher 1 day a week. Transitioning students are monitored by the ELL team for
two academic years. (See attached Program Design).
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Coordinator
Corrective Action Activity: Completed as of
Oct/2009
Evidence of Completion of the Corrective Action: ELL class work, test results, and progress reports
are checked by teacher/coordinator. Observations/evaluations of ELL and SEI classrooms will be
conducted quarterly. Curriculum map indicates instruction is designed to meet ELL State Standards.
Description of Internal Monitoring Procedures: ELL teacher, SEI teachers and Administrators have
open communication about students’ progress, program design and curriculum improvement.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program placement
and structure
Status of Corrective Action:
Approved X Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Under the school’s proposed program structure,
advanced students – students who are not proficient and therefore not formerly LEP (FLEP) – do not
receive adequate ELD support.
Department Order of Corrective Action: ELL students categorized as Advanced receive instruction
22
monthly or bi-monthly, according to a program description submitted by the school. Department
guidance for students at level 4 and level 5 requires a minimum of 2.5 hours of direct ESL instruction.
Advanced students must receive direct ESL instruction consistent with the Department’s
recommendations until such time as these students are reclassified as FLEP (non-LEP).
Required Elements of Progress Report(s): Revise the program structure to provide weekly ELD
support for ELL students who are assessed as Advanced (but not proficient).
Progress Report Due Date(s): April 15, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 8 Declining Entry to a
Rating: Not Implemented
Program
Department CPR Finding: Documentation from the school’s DCAP demonstrated its commitment to
working with any student opted-out by parents; however, the school does not have teachers trained in
providing SEI or a licensed ESL teacher.
Narrative Description of Corrective Action: As of Aug ‘09 PCSS has hired an experienced certified
ELL teacher. All content-area teachers are in the process of completing all SEI category 4 trainings.
Category 1 training was completed 12/04/09. The next Category 4 training is scheduled for this spring.
If parents choose to have their child opted-out of the program, teachers are now qualified to provide
support to ELL students.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Coordinator
Corrective Action Activity: Completed as of
Aug/2009
Evidence of Completion of the Corrective Action: Evidence of highly qualified ELL teacher and
evidence of SEI trainings completed and/or in process. Newly revised parent opt-out letter ensuring
that students have equal opportunity for English Language learning instruction. (See attached).
Description of Internal Monitoring Procedures: School administrators will continuously monitor
and hire qualified teachers who have or in the process of receiving ELL certification or SEI training.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 8 Declining entry to a
program
Status of Corrective Action:
Approved X Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The school’s described program support for opted-out
students and procedures in PCSS’ policy and procedures are fully compliant. However, the school’s
parent notification letter(s) must include a statement regarding the parent’s right to opt-out (see ELE
10).
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Please provide a revised copy of the parent notification
letter that includes a statement that parents have the right to opt out of ELE programming.
Progress Report Due Date(s): April 15, 2010
23
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 9 Instructional Grouping
Rating: Partially Implemented
Department CPR Finding: ESL instruction within the charter school is not currently based on the
English Language Proficiency Benchmarks and Outcomes. Since there are no teachers who are
Category trained, students are not receiving effective content instruction at appropriate academic
levels. Additionally, all ELL students are given the same amount of ELD instruction regardless of
proficiency level, contrary to Department guidelines.
Narrative Description of Corrective Action: PCSS has hired as of Aug/2009 an experienced certified
ELL teacher. (See attached license). The teacher has designed curriculum using the ELPBO guidelines
for all levels of English learners. (See attached curriculum map) One-to-one support is provided to
beginner LEP students 4-5 days a week. Intermediate LEP students are given both one-to-one and
small group instruction 2-3 days a week. Advanced students are placed in SEI classrooms and are
monitored by the ELL teacher 1 day a week. Transitioning students are monitored by the ELL team for
two academic years. (See attached Program Design).
All teachers are in the process of completing all SEI Category 4 trainings. Category 1 training was
completed 12/04/09. The next Category 4 training is scheduled for this spring.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Coordinator
Corrective Action Activity: ELPBO
curriculum map completed Oct/2009. ELL
instruction began Sept/2009. Category 1
training completed Dec/2009. Category 4
training will be completed Spring/2010.
Evidence of Completion of the Corrective Action: ELL class work, test results, and progress reports
are checked by teacher/coordinator. Observations/evaluations of ELL and SEI classrooms will be
conducted quarterly. Curriculum map indicates instruction is designed to meet ELL State Standards.
Evidence of highly qualified ELL teacher and evidence of SEI trainings completed and/or in process.
Description of Internal Monitoring Procedures: ELL teacher, SEI teachers and Administrators have
open communication about students’ progress, program design and curriculum improvement. School
administrators will continuously monitor and hire qualified teachers who have or in the process of
receiving ELL certification or SEI training.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 9 Instructional
Grouping
Status of Corrective Action:
Approved X Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: ELL students categorized as Advanced receive
instruction monthly or bi-monthly, according to a program description submitted by the school.
Department guidance for students at level 4 and level 5 requires a minimum of 2.5 hours of direct ESL
instruction. Advanced students must receive direct ESL instruction consistent with the Department’s
recommendations until such time as these students are reclassified as FLEP (non-LEP).
Department Order of Corrective Action: Please see ELE 5.
Required Elements of Progress Report(s): Please see ELE 5 for the required progress report
element.
Progress Report Due Date(s): April 15, 2010
24
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parent Notification
Rating: Partially Implemented
Department CPR Finding: Parent notification letters in student files were templates of a notification
letter and omitted required elements, such as reason for identification, method of instruction, and the
current level of English.
Narrative Description of Corrective Action: Parent notification letter has been updated and revised
to indicate reasons for identification and method of instruction required by State and Federal Laws.
(See attached parent notification letter) An additional letter is given to parents indicating the students’
level of English, and the schedule of when students will receive ELL support. (See attached schedule
letter) The letters are available in several different languages. (See attached) The ELL teacher indicates
he/she is welcome to any questions or concerns parents may have.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Coordinator
Corrective Action Activity: Completed as of
Sept/2008
Evidence of Completion of the Corrective Action: Copies of parent notification letters are placed in
student files. Phone calls and on-site meetings have been conducted in the fall to make sure parents
understand student expectations/requirements of the program.
Description of Internal Monitoring Procedures: School Administrators and ELL Coordinator
continuously update notifications to parents. Teachers and staff keep open communication with
parents. When students demonstrate advancing English proficiency or fluency determined by the
Language Assessment tests, parents will be notified of their child’s level and/or when they will be
exited from the program.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10 Parent Notification
Status of Corrective Action:
Approved X Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: PCSS is currently using at least three notification letters
to provide the required information to the parents of students identified as LEP.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Revise the parent notification letter to include the
following: (a) the reasons for identification of the student as Limited English Proficient (LEP);
(b) the child’s level of English proficiency; (c) program placement and/or the method of instruction
used in the program; and (d) the parents’ right to apply for a waiver (see ELE 4), or to decline to enroll
their child in the program (see ELE 8). Additionally, this notice is mailed to the parents or guardians
written in the primary/home language as well as in English annually (following the annual reassessment of student).
Progress Report Due Date(s): April 15, 2010
25
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access to Academic Rating: Partially Implemented
Programs and Services
Department CPR Finding: PCCS does not currently provide sheltered content classes for its
identified ELLs or ESL services from a licensed ESL teacher, therefore, ELL students do not have
complete access to the curriculum.
Narrative Description of Corrective Action: PCSS has hired as of Aug/2009 an experienced certified
ELL teacher. (See attached license). All identified students are given sheltered English support in both
ELL instruction and core academic subjects. The ELL teacher has designed curriculum using the
ELPBO guidelines for all levels of English learners. (See attached curriculum map) One-to-one support
is provided to beginner LEP students 4-5 days a week. Intermediate LEP students are given both oneto-one and small group instruction 2-3 days a week. Advanced students are placed in SEI classrooms
and are periodically monitored by the ELL teacher 1 day a week. Transitioning students are monitored
by the ELL team for two academic years. (See attached Program Design).
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Coordinator
Corrective Action Activity: Completed as of
Sept/2009
Evidence of Completion of the Corrective Action: ELL class work, test results, and progress reports
are checked by teacher/coordinator. Observations/evaluations of ELL and SEI classrooms will be
conducted periodically. Curriculum map indicates instruction is designed to meet ELL State Standards.
Evidence of highly qualified ELL teacher and evidence of SEI trainings completed and/or in process.
Description of Internal Monitoring Procedures: ELL teacher, SEI teachers and School
Administrators have open communication about students’ progress, program design and curriculum
ensuring students have equal access to all academic programs.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11 Equal opportunity to
academic programs and services
Status of Corrective Action:
Approved X Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: ELL students categorized as Advanced receive
instruction monthly or bi-monthly, according to a program description submitted by the school.
Department guidance for students at level 4 and level 5 requires a minimum of 2.5 hours of direct ESL
instruction, monitoring advanced students who are not yet reclassified as non-LEP is insufficient.
Department Order of Corrective Action: The school must revise its provision of services to
advanced LEP students consistent with the Department guidelines.
Required Elements of Progress Report(s): Please develop a plan describing how Advanced students
will receive weekly ELD instruction effective as of April 2010.
Progress Report Due Date(s): April 15, 2010
26
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 14 Licensure Requirements
Rating: Partially Implemented
Department CPR Finding: The charter school does not currently have any staff member licensed in
ESL.
Narrative Description of Corrective Action: PCSS has hired as of Aug/2009 an experienced certified
ELL teacher. (See attached license). The ELL teacher has designed curriculum using the ELPBO
guidelines for all levels of English learners. (See attached curriculum map) One-to-one support is
provided to beginner LEP students 4-5 days a week. Intermediate LEP students are given both one-toone and small group instruction 2-3 days a week. Advanced students are placed in SEI classrooms and
are monitored by the ELL teacher 1 day a week. Transitioning students are monitored by the ELL team
for two academic years. (See attached Program Design).
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Coordinator
Corrective Action Activity: Completed as of
Sept/2009
Evidence of Completion of the Corrective Action: Evidence of licensure of ELL teacher (see
attached)
Description of Internal Monitoring Procedures: School administrators will continuously monitor
and hire qualified teachers who have or in the process of receiving ELL certification or SEI training.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 14 Licensure
requirements
Status of Corrective Action:
X Approved
Partially Approved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): N/A
Progress Report Due Date(s): No further progress reports are required.
27
Disapproved
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional Development Rating: Partially Implemented
Requirements
Department CPR Finding: Documentation indicated that the school provided one training session to
its staff members on sheltering content. However, no teacher has completed the required number of
hours of SEI professional development in any of the four categories.
Narrative Description of Corrective Action: ELL teacher provided a second training session to staff
members on tips for SEI instruction on 9/19/09. All content-area teachers are in the process of
completing all SEI Category 4 trainings. Category 1 training was completed 12/04/09. The next
Category 4 training is scheduled for Spring/2010.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Coordinator
Corrective Action Activity: Process of
completing Category 4 trainings began
fall/2009
Evidence of Completion of the Corrective Action: Evidence of highly qualified ELL teacher and
evidence of SEI trainings completed and/or in process.
Description of Internal Monitoring Procedures: School administrators will continuously monitor
and hire qualified teachers who have or in the process of receiving ELL certification or SEI training.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 Professional
development
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Provide a professional development plan that schedules
Categories II and III. Additionally, provide a table of staff members and include staff name, content
area, and which category trainings they have received. If every staff member has received categories I
and IV training, please provide a statement of assurance attesting to this fact.
Progress Report Due Date(s): April 15, 2010
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program Evaluation
Rating: Partially Implemented
Department CPR Finding: PCCS submitted data analysis on student outcomes, but this material did
not specifically address ELE programming.
Narrative Description of Corrective Action: PCSS hired a certified highly qualified ELL
Coordinator/Teacher in fall 2009. The Coordinator updated all documents for the Coordinated Program
Review with current guidelines and procedures. The Coordinator annually checks to make sure all
documents are current. (See attached Program evaluation checklist) ELL program began after LEP
students were identified according to the Home Language Survey and then tested with the Language
Assessment Scale. The students are given pull-out instruction with the ELL teacher according to
English level. The curriculum used for the ELL classroom is aligned with ELPBO guidelines. Teachers
of core academic subjects structure their lessons to meet the needs of LEP students in their classrooms.
LEP students have available support during school, after school and weekends. Progress reports and
final report cards are given to students to evaluate progress through the year. School Administrators
and ELL Coordinator annually use a program evaluation form (see attached) to ensure students are
progressing and curriculum and instruction is meeting the needs of each student.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Coordinator
Corrective Action Activity: Completed as of
Sept/2009. Annual evaluation of program will
be completed Spring/2010
Evidence of Completion of the Corrective Action: ELL teacher, SEI teachers and School
Administrators have open communication about students’ progress, program design and curriculum.
ELL Coordinator designed a program evaluation form to continuously monitor, review and make
changes as necessary.
Description of Internal Monitoring Procedures: School administrators, SEI teachers and ELL
Coordinator will use the program evaluation form to monitor, review and make changes to the
program.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17 Program Evaluation
Status of Corrective Action:
X Approved
Partially Approved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): N/A
Progress Report Due Date(s): No further progress reports are required.
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Disapproved
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of LEP students
Rating: Partially Implemented
Department CPR Finding: Student records did not contain the MEPA, MELA-0, or MCAS results.
Additionally, incomplete templates of parent notification letters were found in student records.
Narrative Description of Corrective Action: Students as of fall/2009 have been assessed for both
MEPA and MELA-O and will again be assessed in spring/2010. Current documents are now in student
files. (see attachment) ELL teacher has QMA/QMT training and will train SEI teachers to assess
students for MELA-O. In addition ELL students are assessed annually using LAS testing. (See
attachment). Documentation of this is also found in student files.
Parent notification letter has been updated and revised to indicate reasons for identification and method
of instruction required by State and Federal Laws. (See attached parent notification letter) An
additional letter is given to parents indicating the students’ level of English, and the schedule of when
students will receive ELL support. (See attached schedule letter) The letters are available in several
different languages. (See attached) The ELL teacher indicates he/she is welcome to any questions or
concerns parents may have.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Coordinator
Corrective Action Activity: Completed as of
Sept/2009
Evidence of Completion of the Corrective Action: All student files have been checked and updated
with evidence of MELA-O, MEPA and LAS assessments and results. Copies of parent notification
letters are placed in student files. Phone calls and on-site meetings have been conducted in the fall to
make sure parents understand student expectations/requirements of the program.
Description of Internal Monitoring Procedures: Students are appropriately coded in SIMS data
collection. School Administrators and Coordinator check student files periodically. School staff is
notified which weeks in fall and spring to administer MEPA and MELA-O.
School Administrators and ELL Coordinator continuously update notifications to parents. Teachers and
staff keep open communication with parents. When students demonstrate advancing English
proficiency or fluency determined by the Language Assessment tests, parents will be notified of their
child’s level and/or when they will be exited from the program.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18 Records of LEP
students
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Provide the results of an ELL student records file review,
describing any findings of non-compliance and any corrective actions taken to remedy the findngs.
Progress Report Due Date(s): April 15, 2010
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