MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Pentucket
CPR Onsite Year: 2010-2011
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 09/20/2011.
Mandatory One-Year Compliance Date: 09/20/2012
Summary of Required Corrective Action Plans in this Report
Criterion
SE 7
SE 9
SE 18A
SE 37
SE 42
SE 48
Criterion Title
Transfer of parental rights at age of majority and student
participation and consent at the age of majority
Timeline for determination of eligibility and provision of
documentation to parent
IEP development and content
Procedures for approved and unapproved out-of-district
placements
Programs for young children three and four years of age
FAPE (Free, appropriate, public education): Equal
opportunity to participate in educational, nonacademic,
extracurricular and ancillary programs, as well as
participation in regular education
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
SE 52
SE 56
Criterion Title
Appropriate certifications/licenses or other credentials -related service providers
Special education programs and services are evaluated
CR 3
Access to a full range of education programs
CR 7B
Structured learning time
CR 25
Institutional self-evaluation
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 7 Transfer of parental rights at age of majority and student
Partially Implemented
participation and consent at the age of majority
Department CPR Findings:
The review of student records and interviews indicated that the district discussed the
issue of the transfer of rights at the age of majority during annual IEP meetings once the
student turned 17 years old. However, the school district did not always implement
procedures for the transfer, sharing or delegation of rights; specifically, the district did not
always obtain consent from the student at the age of majority to continue the student’s
special education program.
Description of Corrective Action:
The district created a form with a student sign off that must be implemented before a
student's 17th birthday stating that the transfer of rights has been explained.
Additionally, the district has a form that it presents to students before their 18th birthday
that either has all rights transferred to them, or a shared responsibility between them and
their parents.
Anticipated Results:
Both parents and students will have a strong understanding of their rights under special
education law, and that those rights transfer to the student at age 18.
Title/Role(s) of responsible Persons:
Expected Date of
John Tiano
Completion:
Special Education Director
09/20/2012
Evidence of Completion of the Corrective Action:
100% of students will be informed of their rights under special education law, with a
signature for proof.
Description of Internal Monitoring Procedures:
The Special Education Director will do an administrative review of 5 files quarterly to
ensure that this process has been completed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 7 Transfer of parental rights at age of
Approved
majority and student participation and
Status Date: 10/20/2011
consent at the age of majority
Basis for Partial Approval or Disapproval:
The Department accepts the district corrective action plan, however, the Department has
incorporated the Student Record Issues Worksheet corrective action requirements into the
Corrective Action Plan.
Department Order of Corrective Action:
The Department included a narrative description of the corrective action described in SE 7
of the Student Record Issues Worksheet that was faxed to the district on June 13, 2011.
Required Elements of Progress Report(s):
1) Please submit the following: a detailed narrative of the newly developed internal
procedures for the transfer of parental rights at the age of majority and student
participation and consent at the age of majority. 2) Evidence of professional development,
such as signed attendance sheets and agendas, conducted for all high school IEP Team
Chairpersons on the newly developed procedures regarding the requirements for the
transfer of parental rights at the age of majority and student participation and consent at
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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the age of majority. 3) For those individual students identified by the Department as not
having documentation of the students decision to share or delegate decision-making or a
dated form when it was documented, please provide a dated copy of the notice sent to
both the parent/guardian and student as well as a dated copy of the form, signed by the
student, whereupon reaching the age of 18, he/she determines his/her decision as to
whether to share or delegate decision-making. This progress report is due January 20,
2012.
Subsequent to the training, please conduct internal monitoring of student records and
submit the results by May 18, 2012. Select a sample of high school student records (in
district and out of district) where the student has recently turned 18 years old. Review the
records to determine that when a student turned 18 years old that the district documents
the student's decision to share or delegate decision-making at the age of majority. Submit
the number of student records reviewed, the number of records that complied with the
requirements and for any record found in continued noncompliance, determine the root
cause(s) of the noncompliance and provide the district's plan to remedy the identified
noncompliance to ensure 100% compliance with this criterion. The district must maintain
the following documentation and make it available to the Department onsite upon
request: a) List of student names, building names and grade levels of the records
reviewed: b) the date of the review: c) Name(s) of the person(s) who conducted the
review, their role(s) and their signature(s). This progress report is due May 18, 2012.
Progress Report Due Date(s):
01/20/2012
05/18/2012
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Pentucket CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 9 Timeline for determination of eligibility and provision of
Partially Implemented
documentation to parent
Department CPR Findings:
The review of student records indicated that the district did not always complete
assessments within the 30-day mandated timeline nor did the district always provide the
proposed IEP and placement to the parent within the 45-day mandated timeline for the
eligibility determination.
Description of Corrective Action:
The Director of Special Education will hold a training with all building coordinators
regarding timelines related to evaluations.
Anticipated Results:
The sign in sheet, agenda, and minutes of this training will be sent to the DESE.
Coordinators will give a written explanation to the Director of Special Education any time
testing timelines cannot be met outlining the reasons.
Title/Role(s) of responsible Persons:
Expected Date of
John Tiano
Completion:
Special Education Director
09/20/2012
Evidence of Completion of the Corrective Action:
100% of evaluations will be completed within required timelines.
Description of Internal Monitoring Procedures:
The Director of Special Education will conduct an administrative review of 5 files quarterly
to ensure that the district meets 100% compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 9 Timeline for determination of
Approved
eligibility and provision of documentation
Status Date: 10/20/2011
to parent
Basis for Partial Approval or Disapproval:
The Department would like a description of the root cause of any noncompliance issues
related to the 45 day timeline.
Department Order of Corrective Action:
The Department requests a narrative description of the root cause of the issues impeding
implementation of the 45 day timeline.
Required Elements of Progress Report(s):
1) Please submit a detailed narrative description of the root cause(s) of the
noncompliance and the steps the district has taken to address those issues related to the
45 and 30 day timelines. As part of this, submit a description of the internal oversight and
tracking system. Please identify the person(s) responsible for oversight of these activities.
and the training provided to the persons responsible for oversight. Include the agenda,
signed attendance sheets, indicating title/role of staff and the name and title of the
presenter. Please submit this report by January 20, 2012.
Subsequent to the training, please conduct a review of student records. Select a sample
of 15-20 student records representative of elementary, middle, high school levels and out
of district placements with the most recent IEP activity either an initial evaluation to
determine eligibility, or a reevaluation. Review the records to determine whether the 30
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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day and 45 day timelines have been met. Submit the number of student records reviewed
by school level, the number of records that complied with the requirements and for any
record found in continued noncompliance, determine the root cause(s) of the
noncompliance and provide the district's plan to remedy the identified noncompliance to
ensure 100% compliance with this criterion. The district must maintain the following
documentation and make it available to the Department onsite upon request: a) List of
student names, building names and grade levels of the records reviewed: b) the date of
the review: c) Name(s) of the person(s) who conducted the review, their role(s) and their
signature(s). This progress report is due May 18, 2012.
Progress Report Due Date(s):
01/20/2012
05/18/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18A IEP development and content
Partially Implemented
Department CPR Findings:
The review of student records and interviews indicated that the Present Levels of
Educational Performance, part B (PLEP B) information of the IEP, were at times not filled
in for students that were limited English proficient and those that had age specific
considerations for children ages 3-5.
Description of Corrective Action:
The Director of Special Education will conduct a training with building coordinators
regarding PLEP B to ensure that considerations are made for students with limited English
proficiency and ages 3-5.
Anticipated Results:
The Director of Special Education will send a copy of the agenda, sign in sheet, and
minutes from the training to the DESE.
Title/Role(s) of responsible Persons:
Expected Date of
John Tiano
Completion:
Special Education Director
09/20/2012
Evidence of Completion of the Corrective Action:
100% of IEPs will show considerations under PLEP B for students with limited English
proficiency and ages 3-5.
Description of Internal Monitoring Procedures:
The Director of Special Education will conduct an administrative review of 5 files quarterly
to ensure that IEPs show considerations under PLEP B for students with limited English
proficiency and ages 3-5.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18A IEP development and content
Corrective Action Plan Status: Partially
Approved
Status Date: 10/20/2011
Basis for Partial Approval or Disapproval:
The Department accepts the district corrective action plan, however the Department has
incorporated the Student Record Issues Worksheet corrective action requirements into the
Corrective Action Plan.
Department Order of Corrective Action:
The Department requests a narrative description of the corrective action described in SE
18A of the Student Record Issues Worksheet listed under Next Steps faxed to the district
on June 13, 2011.
Required Elements of Progress Report(s):
Please submit the following: 1) Evidence of professional development, such as signed
attendance sheets and agendas, conducted for all special education staff on the
requirements that IEPs must always include the Present Levels of Educational
Performance, part B (PLEP B) information for Limited English proficient students and
students aged 3-5 that have been found eligible for special education. 2) For those
individual students identified by the Department as not having a completed IEP submit
the following: a) A copy of the amendment of the IEP provided to parents with additional
information required on PLEP B including any additional accommodations/modifications
required in the IEP, if appropriate. This progress report is due January 20, 2012.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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Subsequent to the training, please conduct internal monitoring of student records and
submit the results by May 18, 2012. Select a sample of 5-10 limited English proficient as
well as aged 3-5 student records representative of elementary, middle, and high school
with recently held annual or re-evaluation IEP meetings. Review the records to determine
that all elements of the IEP were completed; specifically that Present Levels of
Educational Performance, part B (PLEP B) information was completed for Limited English
proficient and aged 3-5 students found eligible for special education. Submit the number
of student records reviewed by school level, the number of records that complied with the
requirements and for any record found in continued noncompliance, determine the root
cause(s) of the noncompliance and provide the district's plan to remedy the identified
noncompliance to ensure 100% compliance with this criterion. The district must maintain
the following documentation and make it available to the Department onsite upon
request: a) List of student names, building names and grade levels of the records
reviewed: b) the date of the review: c) Name(s) of the person(s) who conducted the
review, their role(s) and their signature(s).
Progress Report Due Date(s):
01/20/2012
05/18/2012
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Pentucket CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 37 Procedures for approved and unapproved out-of-district
Partially Implemented
placements
Department CPR Findings:
The review of student records and staff interviews indicated that monitoring plans were
missing for out-of district students.
Description of Corrective Action:
A form will be developed for monitoring plans for all out of district students. This form
will be placed in the meeting folder for all out of district meetings, and any other time an
out of district placement is visited.
Anticipated Results:
The form will be sent to the DESE. Any time an out of district placement is visited, a
monitoring plan will be completed and placed in the student's file.
Title/Role(s) of responsible Persons:
Expected Date of
John Tiano
Completion:
Special Education Director
09/20/2012
Michelle Butterworth
Out of District Coordinator
Evidence of Completion of the Corrective Action:
Monitoring forms will be completed after any visit to an out of district placement 100% of
the time.
Description of Internal Monitoring Procedures:
The Director of Special Education will review 5 files for students placed out of district
quarterly to ensure compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 37 Procedures for approved and
Approved
unapproved out-of-district placements
Status Date: 10/20/2011
Basis for Partial Approval or Disapproval:
The Department accepts the district corrective action plan, however the Department has
incorporated the Student Record Issues Worksheet corrective action requirements into the
Corrective Action Plan.
Department Order of Corrective Action:
A narrative description of the corrective action described in SE 37 of the Student Record
Issues Worksheet faxed to the district on June 13, 2011.
Required Elements of Progress Report(s):
Please submit the following: 1) Evidence of procedures for individual program oversite for
all students in out-of-district placements including a copy of any form being used for this
purpose. 2) Evidence of professional development, such as signed attendance sheets and
agendas, conducted for all out of district Team Chairpersons on the internal procedures
and the regulatory requirements for the district to monitor the provision of services and
the programs of individual students placed in public and private out of district programs.
3) For those out of district students identified by the Department as not having
documentation of monitoring plans submit the following: a) A copy of the monitoring
forms including the dates monitoring was done and who conducted the monitoring for the
2010-2011 school year. This progress report is due January 20, 2012.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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Subsequent to the training, please conduct internal monitoring of student records and
submit the results by May 18, 2012. Select a sample of 5-10 out-of-district student
records. Review the records to determine whether there was documentation of monitoring
plans and all actual monitoring are placed in files of every eligible student who has been
placed out of district. Submit the number of student records reviewed by school level, the
number of records that complied with the requirements and for any record found in
continued noncompliance, determine the root cause(s) of the noncompliance and provide
the district's plan to remedy the identified noncompliance to ensure 100% compliance
with this criterion. The district must maintain the following documentation and make it
available to the Department onsite upon request: a) List of student names, building
names and grade levels of the records reviewed: b) the date of the review: c) Name(s) of
the person(s) who conducted the review, their role(s) and their signature(s).
Progress Report Due Date(s):
01/20/2012
05/18/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Pentucket CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 42 Programs for young children three and four years of age
Partially Implemented
Department CPR Findings:
Documentation and staff interviews indicated that for public school programs that
integrate pre-school students with and without disabilities, regulations regarding class
size requirements are not followed in two classes at the Sweetsir Elementary School and
one AM grouping at Page Elementary School. The regulation requires that if the classroom
has six or seven students with disabilities, and is taught by one teacher with the
assistance of one aide, then the total class size may not exceed 15 students.  
Description of Corrective Action:
The Director of Special Education will ensure that all pre-school classrooms meet legal
ratios and class size requirements.
Anticipated Results:
A new pre-school teacher will be hired for the Sweetsir School in Merrimac.
Title/Role(s) of responsible Persons:
Expected Date of
John Tiano
Completion:
Special Education Director
12/31/2011
Evidence of Completion of the Corrective Action:
The Director of Special Education will send all pre-school enrollment and classroom data
to the DESE showing that they meet legal ratios and classroom requirements.
Qualifications for the new pre-school teacher will be sent to the DESE.
Description of Internal Monitoring Procedures:
The Director of Special Education will administratively review all pre-school classes within
the district quarterly to ensure that 100% of classrooms continue to meet meet legal
ratios and class size requirments.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 42 Programs for young children three
Status Date: 10/20/2011
and four years of age
Basis for Partial Approval or Disapproval:
The Department accepts the district's corrective action plan.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit all pre-school enrollment and classroom data to the DESE demonstrating
that these classrooms meet the regulatory student to teacher ratios requirements;
specifically that instructional groupings at the Early Childhood Program meet the
requirements of this criterion. Please submit this progress report by January 20, 2012.
Progress Report Due Date(s):
01/20/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Pentucket CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 48 FAPE (Free, appropriate, public education): Equal
Partially Implemented
opportunity to participate in educational, nonacademic,
extracurricular and ancillary programs, as well as participation in
regular education
Department CPR Findings:
Student records and staff interviews indicated that not all students receiving special
education that are also limited English proficient have an equal opportunity to receive
English as a Second Language (ESL) services or have access to a program that is
consistent with Chapter 71A.
Description of Corrective Action:
The Director of Special Education and Assistant Superintendent will ensure that ESL
services are provided to all special education students who require them.
Anticipated Results:
100% of students with limited English proficiency who are also educationally disabled will
have an opportunity to recieve ESL services. It is also anticipated that the students who
recieve both services will be reclassified as PLEP. This can be verified through SIMS data.
Title/Role(s) of responsible Persons:
Expected Date of
John Tiano
Completion:
Special Education Director
09/20/2012
Dr. William Hart
Assistant Superintendent
Evidence of Completion of the Corrective Action:
100% of students with limited English proficiency who recieve special education services
will be tested in the appropriate language, recieve ESL services, and have access to the
appropriate language for all communication, inlcuding communication with the family.
Description of Internal Monitoring Procedures:
The Special Education Director will review the program for any ELE students who recieve
special education services quarterly. He shall meet with the students' teachers, provider
of ESL services, and building administrator to ensure that services are appropriately
delivered.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 48 FAPE (Free, appropriate, public
Approved
education): Equal opportunity to
Status Date: 10/20/2011
participate in educational, nonacademic,
extracurricular and ancillary programs,
as well as participation in regular
education
Basis for Partial Approval or Disapproval:
The Department requires that the district provide training to all principals, guidance
counselors and special education chairpersons regarding the requirement that the district
must provide LEP students with disabilities ESL services.
Department Order of Corrective Action:
Training provided to all principals, guidance counselors and special education
chairpersons.
Required Elements of Progress Report(s):
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Please submit a copy of the agenda and sign-in sheets for the training regarding the
requirement that the district must provide LEP students with disabilities equal access to
the full range of ELE educational programs and services provided to non-disabled LEP
students by January 20, 2012.
Subsequent to the training, please submit the results of an administrative review of
student records for Limited English Proficient-Special Education students from all levels
(elementary, middle, high) to ensure these students have access to the full range of ELE
educational programs/services provided to non-disabled LEP students. Please provide: A
list of all district LEP students with disabilities including the following information: a) the
name of the school the student is currently attending; b) the LEP level of the student; c)
the amount of direct English Language Development (ESL) instruction provided to the
student; d) Verification that the ESL provders are licensed ESL teachers; e) For students
that were not provided with ELD services that are comparable to non-disabled ELE
students, determine the root cause(s) of the noncompliance and provide the district's plan
to remedy the noncompliance to ensure 100% compliance with this criterion. This must
be completed by May 18, 2012. The district must maintain the following documentation
and make it available to the Department upon request: a) schedules of LEP students with
disabilities indicating the times that they are provided direct ELD/ESL services by licensed
ESL teachers; b) Date of the review: c) Name(s) of the person(s) who conducted the
review, their role(s) and their signature(s).
Progress Report Due Date(s):
01/20/2012
05/18/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Pentucket CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 52 Appropriate certifications/licenses or other credentials -Partially Implemented
related service providers
Department CPR Findings:
One of the district’s staff functioning as a Speech and Language Pathologist is not licensed
as a Speech and Language Pathologist.
Description of Corrective Action:
The Speech and Language Aide at the Dr. John C. Page School has been working diligently
to become licensed as a Speech and Language Assistant. She has completed all
coursework required for this license, and is currently awaiting licensure through the
Department of Professional Licensure. That board is meeting on October 14th.
Anticipated Results:
It is highly anticipated that the Speech and Language Aide will earn her license as a
Speech and Language Assistant on October 14, 2011. She is currently not practicing in
that capacity.
Title/Role(s) of responsible Persons:
Expected Date of
John Tiano
Completion:
Special Education Director
10/30/2011
Rebecca Takesian
Speech and Language Aide
Evidence of Completion of the Corrective Action:
A copy of the license will be sent to the DESE.
Description of Internal Monitoring Procedures:
The Director of Special Education will review licensing of special education staff members
throughout the district annually to ensure that all are appropriately licensed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 52 Appropriate certifications/licenses
Status Date: 10/20/2011
or other credentials -- related service
providers
Basis for Partial Approval or Disapproval:
The Department accepts the district's corrective action plan.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the speech assistant's licensure for the one Speech and Language
Aide at the Dr. John C. Page School by January 20, 2012.
Progress Report Due Date(s):
01/20/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Pentucket CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 56 Special education programs and services are evaluated
Partially Implemented
Department CPR Findings:
While there is a plan to conduct a special education program evaluation during the 20112012 school year in the district, documentation and interviews indicated that special
education programs and services have not been regularly evaluated since the 2005-2006
school year.
Description of Corrective Action:
The Pentucket Regional School District has contracted with Educational Specialist
Associates to have a complete program evaluation administered.
Anticipated Results:
Educational Specialist Associates will share the results of the evaluation with the Director
of Special Education. The Director will share recommendations with the special education
team at Pentucket Regional School District and implement recommendations as
appropriate.
Title/Role(s) of responsible Persons:
Expected Date of
John Tiano
Completion:
Special Education Director
09/20/2012
Evidence of Completion of the Corrective Action:
The final report from Educational Specialist Associates will be sent to the DESE.
Description of Internal Monitoring Procedures:
The Pentrucket Regional School District plans to conduct the program evaluation internally
in the future. The plan is to have a team of educators review different programs each
year, and share the information obtained, and changes made as a result, with the DESE.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 56 Special education programs and
Status Date: 10/20/2011
services are evaluated
Basis for Partial Approval or Disapproval:
The Department accepts the district's corrective action plan.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the the district's special education program evaluation. This
progress report is due May 18, 2012.
Progress Report Due Date(s):
05/18/2012
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Pentucket CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 3 Access to a full range of education programs
Partially Implemented
Department CPR Findings:
Please see ELE 5 for comments.
Description of Corrective Action:
Pentucket Regional School District will contract with the Center for English Language
Education to have consultant Debra Zacarian assist the district in developing an ELE
Strategic Plan.
Anticipated Results:
The ELE Strategic Plan will outline the curriculum and programmatic needs for ELE
students K-12. Additionally, the ELE plan will identify staffing needs and professional
development needed to ensure all PRSD ELE students have access to a full range of
educational programs.
Title/Role(s) of responsible Persons:
Expected Date of
William I. Hart ELE Coordinator
Completion:
03/30/2012
Evidence of Completion of the Corrective Action:
Pentucket Regional School District will have a written strategic plan document that clearly
outlines the steps needed to be in compliance with state and federal laws.
Description of Internal Monitoring Procedures:
The ELE Strategic Plan will identify clear benchmarks for each year. Parents, teachers
and administrators will convene once each year to review the progress made to full
implementation of the ELE Strategic Plan and identify ELE goals for the following year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 3 Access to a full range of education
Status Date: 10/20/2011
programs
Basis for Partial Approval or Disapproval:
The Department accepts the district's corrective action plan.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the district's ELE Strategic Plan. Please provide this progress
report by May 18, 2012.
Progress Report Due Date(s):
05/18/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7B Structured learning time
Partially Implemented
Department CPR Findings:
Documentation and staff interviews indicated that physical education is not required for all
students every year of high school at the Pentucket Regional High School; specifically
students in grade 12.
Description of Corrective Action:
All Pentucket Regional School District students will have physical education each year
during their high school experience. Pentucket Regional High School will embed in the
regular school schedule four physical education seminars for seniors.
Anticipated Results:
All Pentucket Regional School District students will have physical education every year of
their high school experience.
Title/Role(s) of responsible Persons:
Expected Date of
Jonathan Symour, HS Principal
Completion:
09/01/2012
Evidence of Completion of the Corrective Action:
Student schedules and senior seminar agenda.
Description of Internal Monitoring Procedures:
The high school principal, Guidance Director and assistant principal will review student
schedules to ensure all students take physical education.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 7B Structured learning time
Corrective Action Plan Status: Partially
Approved
Status Date: 10/20/2011
Basis for Partial Approval or Disapproval:
The district submitted their plan to ensure that all seniors will receive physical education
by embedding the regular school schedule with four physical education seminars for
seniors. The Department accepts this proposal, however we would like a narrative
description with more specifics on the activities to be provided at this "Senior Seminar"
provided by the high school Principal.
The Department does not require individual student schedules, however we will require a
signed statement from the Superintendent outlining the district's plan to ensure physical
education for the 2012-2013 school year for all students in all grades.
Department Order of Corrective Action:
A narrative description with more specifics on the activities to be provided at the proposed
senior seminar.
A statement from the superintendent outlining district's plan to provide physical education
for the 2012-2013 school year.
Required Elements of Progress Report(s):
1) Please provide a narrative description explaining the specifics activities or topics that
will be provided at the senior seminar.
2) Please provide the superintendent's proposal outlining the district's plan to provide
physical education for all students in all grades for the 2012-2013 school year.
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Please provide these progress reports by January 20, 2012.
Progress Report Due Date(s):
01/20/2012
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 25 Institutional self-evaluation
Partially Implemented
Department CPR Findings:
Documentation indicated that the district conducts an institutional self-evaluation of civil
rights requirements  that include the review of district handbooks annually and the
evaluation of  issues that are identified through local concerns or through state
action. The district reviews these changes and recommends policies through the school
committee. However, the district did not document the results of its annual institutional
self-evaluation of all aspects of its K-12 program to ensure that all students, regardless of
race, color, sex, religion, national origin, limited English proficiency, sexual orientation,
disability, or housing status, have equal access to all programs. Furthermore, it also did
not indicate any changes that were made as a result of the findings of the self-evaluation.
Description of Corrective Action:
Pentucket Regional School District will convene a committee of students, teachers,
parents and administrators to review the district Civil Rights policies and practices to
ensure the district is in compliance with state and federal laws.
Anticipated Results:
Pentucket Regional School District will be in compliance with state and federal Civil Rights
Laws.
Title/Role(s) of responsible Persons:
Expected Date of
William I. Hart, Assistant Superintendent
Completion:
05/31/2012
Evidence of Completion of the Corrective Action:
Pentucket Regional School District Civil Rights policies and practices and minutes from the
Civil Rights Review Committee will be the evidence of completion.
Description of Internal Monitoring Procedures:
Pentucket Regional School District will convene the Civil Rights Review Committee each
year in late May.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 25 Institutional self-evaluation
Corrective Action Plan Status: Partially
Approved
Status Date: 10/20/2011
Basis for Partial Approval or Disapproval:
The district's evidence of completion indicated that minutes from the Civil Rights Review
Committee will be submitted to the Department. However, the Department requires that
the district's evidence also include the results (findings and subsequent actions if any) of
its annual institutional self-evaluation of all aspects of its K-12 program to ensure that all
students, regardless of race, color, sex, religion, national origin, limited English
proficiency, sexual orientation, disability, or housing status, have equal access to all
programs.
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Department Order of Corrective Action:
The district's institutional self-evaluation of civil rights requirements that includes the
results (or findings) as well as changes that were made as a result of the findings of the
self-evaluation (if any).
Required Elements of Progress Report(s):
Please provide the district's institutional self-evaluation of civil rights requirements that
includes the results or outcomes of the self-evaluation.
Please provide this progress report by May 18, 2012.
Progress Report Due Date(s):
05/18/2012
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Pentucket Regional School District
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Pentucket Regional School district/Assistant superintendent
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 1 Annual Assessment
Rating: Partially Implemented
Department CPR Finding: Student records and staff interviews indicated that while the district
administered the Massachusetts English Language Assessment – Oral (MELA) and the Massachusetts
English Proficiency Assessment (MEPA) to limited English proficient students at the elementary
schools, it has not always administered it to the student at the Pentucket Regional High School.
Narrative Description of Corrective Action: The Director of Guidance will be responsible to
ensure any ELL student attending the high school will be assessed using the appropriate
assessment tools. A trained Pentucket Regional School District faculty member will implement
the aforementioned assessments. The school principal will ensure the proper assessment is
administered.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: High School Principal
Corrective Action Activity: 9/1/2012
Evidence of Completion of the Corrective Action: Student records
Description of Internal Monitoring Procedures: Guidance Director will review ELE student
records
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 1
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable.
Department Order of Corrective Action: None.
Required Elements of Progress Report(s): Please review updated requirements regarding ACCESS
and provide the names of the students (by initials) who were administered the ACCESS.
Progress Report Due Date(s): March 15, 2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Rating: Partially Implemented
Structure
Department CPR Finding: Pentucket Regional District is a low incidence district. Three English
language learners (ELLs) are reported enrolled: two in elementary school and one in high school. The
review of documentation and staff interviews indicated that the district does not have a Sheltered
English Immersion (SEI) program. It does not have ESL certified teachers and none of the ELE
students receive ESL/ELD instruction which is inconsistent with Department guidelines. In addition,
interviews and documentation indicated that ELE students are placed in classrooms with content area
teachers who are not qualified to provide sheltered content instruction as no content teacher has
completed any training in the four SEI categories (Refer to the commissioner’s memorandum of June
15, 2004 -http://www.doe.mass.edu/mcas/mepa/2009/guidance.pdf ). See also ELE 15 for additional
comments.
In addition, although students are tested using the Massachusetts English Proficiency Assessment
(MEPA), its administration is not done consistently across schools in the districts (see ELE 1). This
means that the ELE students’ level of English proficiency is unknown and, therefore, cannot be used to
determine the minimum number of ESL instruction hours that an ELE student should receive.
Furthermore, interviews also indicated that the district does not have an ESL curriculum. Therefore no
documentation was submitted for review. (Please refer to letter sent with the draft report, regarding
the phasing out of the ELPBO and changes in curricula requirements).
Because the district has not instituted a SEI program (e.g., it lacks teachers that are SEI trained, ESL
certified teachers, ESL curriculum, and no ESL/ELD programming) the Department concludes that the
district is not providing a sheltered English immersion program to its ELE students that is consistent
with the requirements of Chapter 71A.
Narrative Description of Corrective Action: Pentucket Regional School District has an extremely
low incident of ELL students in the district. There is no consistency in the ELL population
concerning culture and language. Additionally, district schools can go years without having an
ELL student attend. It is exceedingly difficult for the district to train staff and have staff retain
the requisite knowledge base to support ELL students. Therefore, the district is working with
the GLEC Collaborative to develop a consortium of local low incident school district. This
consortium will share the resources and expense in hiring trained ELL evaluators to assess our
students. Additionally, the consortium will have on-demand SEI training for teachers working
with ELL students. Finally, the consortium will work with the GLEC Collaborative to hire
Licensed ESL teachers to support ELL students in receiving mandated ESL Instruction hours.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Assistant Superintendent
Corrective Action Activity: 9/1/2012
Evidence of Completion of the Corrective Action: A written agreement with the GLEC
Collaborative
Description of Internal Monitoring Procedures: The agreement with GLEC Collaborative will
include a yearly GLEC Collaborative program audit.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement
and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district’s efforts and work with the GLEC
Collaborative must address the development a Sheltered English Immersion (SEI) program that can be
fully implemented for the number of English language learners that enroll in the district within any
given school year.
Department Order of Corrective Action:
The district plan must address the following:




The development of an ESL Curriculum
District access to ESL licensed teacher(s)
Evidence that the district provides adequate hours of ESL Instruction
A professional development plan that includes new SEI requirements
Required Elements of Progress Report(s):
Please provide the following to the Department by March 15, 2013:
A new ESL/ELD curriculum, which should be aligned with all Massachusetts Curriculum Frameworks
(e.g., English/Language Arts, mathematics, science, social studies) and the WIDA English language
development standards. See http://www.wida.us/standards/eld.aspx.
Evidence that all ELL students receive sufficient ESL instruction, consistent with the students’ levels
of English proficiency and Department guidance
(http://www.doe.mass.edu/mcas/mepa/2009/guidance.doc).
Evidence that ELLs receive subject matter content that is based on the current Massachusetts
Curriculum Frameworks in English/Language Arts, mathematics, science and social studies.
See Also ELE 14.
Please submit the following by a Date to Be Determined:
Evidence of dissemination of information to principals and core academic teachers about ESE’s new
regulations.
See also ELE 15 - Professional Development Requirements.
Progress Report Due Date(s): March 15, 2013 & TBD
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 9 Instructional Grouping
Rating: Not Implemented
Department CPR Finding: Documentation and interviews indicated that the district does not provide
a sheltered English immersion program to its ELE students.
Narrative Description of Corrective Action: Pentucket Regional School District has an extremely
low incident of ELL students in the district. There is no consistency in the ELL population concerning
culture and language. Additionally, district schools can go years without having an ELL student
attend. It is exceedingly difficult for the district to train staff and have staff retain the requisite
knowledge base to support ELL students. Therefore, the district is working with the GLEC
Collaborative to develop a consortium of local low incident school district. This consortium will share
the resources and expense in hiring trained ELL evaluators to assess our students. Additionally, the
consortium will have on-demand SEI training for teachers working with ELL students. Finally, the
consortium will work with the GLEC Collaborative to hire Licensed ESL teachers to support ELL
students in receiving mandated ESL Instruction hours.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Assistant Superintendent
Corrective Action Activity: 9/1/2012
Evidence of Completion of the Corrective Action: Pentucket Regional School District will keep
on file the names and training documentation for all teachers working in the SEI classroom
Description of Internal Monitoring Procedures: SEI teachers will have training documentation
filed in their personnel folder.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 9 Instructional
Grouping
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district must provide an SEI program description
(include how English as a second language services are provided to English language learners. For
example, individually or in a group).
Department Order of Corrective Action:
The district must address the following:
Levels of English Proficiency of all ELLs enrolled in the district
Method used in the provision of English as a second language (ESL).
The district’s policy on criteria used to form instructional groupings for the provision of ESL services.
Required Elements of Progress Report(s):
Please provide to the Department the following by March 15, 2013:
District’s policy on criteria used to form groups in order to provide ELLs with ESL services.
A list of student placements for all ELLs.
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See also ELE 5.
Progress Report Due Date(s): March 15, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parental Notification
Rating: Partially Implemented
Department CPR Finding: Documentation and student records indicate that the form used for Parent
Notification is missing information concerning waivers and the level of English proficiency. The form
requires that staff select the subject that must be sheltered and lists math, science and social studies.
This component must be removed from the letter because Chapter 71A requires sheltered content for
all subjects. In addition, the district does not provide progress reports to parents of limited English
proficient students.
Narrative Description of Corrective Action: Pentucket Regional School District has adjusted the
parent notification form to include waiver information and level of English Proficiency. The new
form has eliminated identifying the subject areas that will be sheltered. Finally, the parents of
Limited English Proficient students will receive student progress reports.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Building Principal
Corrective Action Activity: 9/1/2012
Evidence of Completion of the Corrective Action: Parent Notification Form and student files
Description of Internal Monitoring Procedures: ELL student files will be monitored quarterly.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable.
Department Order of Corrective Action: None.
Required Elements of Progress Report(s):
1. A copy of the revised parent notification letter.
2. Sample copies of progress reports provided to parents of limited English proficient students.
Progress Report Due Date(s): March 15, 2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11Equal Access to Academic
Rating: Partially Implemented
Programs and Services
Department CPR Finding: Student records and staff interviews indicated that students with limited
English proficiency (LEP) do not always have full access to the full range of programs offered since
LEP students are not receiving English Language Development instruction as required by state law.
(See CR 3)
Narrative Description of Corrective Action: Department Order of Corrective Action: Pentucket
Regional School District has an extremely low incident of ELL students in the district. There is
no consistency in the ELL population concerning culture and language. Additionally, district
schools can go years without having an ELL student attend. It is exceedingly difficult for the
district to train staff and have staff retain the requisite knowledge base to support ELL students.
Therefore, the district is working with the GLEC Collaborative to develop a consortium of local
low incident school district. This consortium will share the resources and expense in hiring
trained ELL evaluators to assess our students. Additionally, the consortium will have ondemand SEI training for teachers working with ELL students. Finally, the consortium will work
with the GLEC Collaborative to hire Licensed ESL teachers to support ELL students in
receiving mandated ESL Instruction hours.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Assistant Superintendent
Corrective Action Activity: 9/1/2012
Evidence of Completion of the Corrective Action: A written agreement with the GLEC
Collaborative
Description of Internal Monitoring Procedures: The agreement with GLEC Collaborative will
include a yearly GLEC Collaborative program audit.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The Department’s finding in ELE 11 was in regards to
the lack of English as a Second Language (ESL) instruction for LEP students at Pentucket Regional
School District and not related to professional development which will be addressed in ELE 15.
Department Order of Corrective Action: The Department requires training for principals and
guidance counselors district-wide as well as an administrative review of the district’s ESL services.
Required Elements of Progress Report(s):
Evidence of training (dated agenda, handouts and attendance lists including name, title and role of
participants) provided to principals and guidance counselors regarding the requirements for the
provision of ESL services to English Language Learners.
This progress report is due March 15, 2013.
The district will submit the results of an administrative review of all district schools for English
Language Learners (ELL) to ensure that all ELL students are identified and ESL services are
determined and implemented consistent with state requirements. Please Submit: 1. Master list of all
district ELL students, by schools, including the following information: a) the student’s ELL level (1-5)
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b) the amount of direct ESL instruction provided to the student c) the student’s ESL provider and state
license number.
Please submit the results of an administrative review of all district schools to ensure that ELL students
are provided with the number of hours of ESL instruction consistent with ESE guidelines. Please
submit: a. The number of ELL students at each school that are provided the Department’s
recommended number of ESL instructional hours per week at minimum. b. If there are any students
who were not provided with the number of ESL instructional hours consistent with ESE guidelines,
please determine the root cause(s) of the noncompliance the district’s immediate actions to remedy the
noncompliance to ensure 100% compliance with this criterion. This progress report is due TBD.
The district must maintain the following documentation and make it available to the Department upon
request: a) The master list of ELL students. b) Date of the review: c) Name(s) of the person(s) who
conducted the review, their role(s) and their signature(s).
Progress Report Due Date(s): March 15, 2013 & TBD
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 13 Follow-up Support
Rating: Not Implemented
Department CPR Finding: Documentation and interviews indicated that part of the district’s policies
regarding follow-up procedures for students that are FLEP (Formerly Limited English Proficient)
includes a form that is sent out by the district’s ELE Coordinator or designee for the periodic (each
term) evaluation which must be completed by academic subject matter teachers. Student records
indicated that the district has not followed this procedure.
Narrative Description of Corrective Action: Pentucket Regional School District will follow the
district’s written procedures for monitoring FLEP student academic progress.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Building principal
Corrective Action Activity: 9/1/2012
Evidence of Completion of the Corrective Action: Student records
Description of Internal Monitoring Procedures: FLEP student records will be reviewed biannually by the building Guidance Counselor.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 13
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The Department requires training in procedures for
follow up support provided to guidance staff at all schools.
Department Order of Corrective Action: Training in procedures for follow up support provided to
guidance staff at all schools.
Required Elements of Progress Report(s): By March 15, 2013, the district will submit the
following:
Evidence of its training (the dated agenda, handouts and attendance lists including name, title and role
of participants) provided to guidance staff at all schools on the district’s procedures for follow up
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support for FLEP students.
See ELE 18 for an administrative review of student records.
Progress Report Due Date(s): March 15, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 14 Licensure Requirements
Rating: Not Implemented
Department CPR Finding: Documentation and interviews indicated that the district does not have
any certified ESL teachers in the district.
Narrative Description of Corrective Action: The GLEC Collaborative will supply certified ESL
Teachers as needed.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Assistant Superintendent
Corrective Action Activity: 9/1/2012
Evidence of Completion of the Corrective Action: CLEC Collaborative contract
Description of Internal Monitoring Procedures: ELL student schedules
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 14 Licensure
Requirement
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: None
Required Elements of Progress Report(s): Please provide the following:
Evidence of teacher(s) ESL license for any ESL teacher working with the district’s English language
learners.
See also ELE 5.
Progress Report Due Date(s): March 15, 2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional Development Rating: Partially Implemented
Requirements
Department CPR Finding: Interviews and documentation indicated that the district does have a
professional development plan for 2010-2011, which includes the training of one teacher in all four
categories at each school in the district in order to ensure that content area teachers learn about issues
in second language acquisition and to shelter academic content with ELE students. However, for
middle school and high school ELLs, the plan is insufficient. The district needs to train all academic
teachers who teach ELLs, not just one. See also ELE 5. (Refer to letter sent with the draft report
regarding change in requirements for category 3).
Narrative Description of Corrective Action: Currently, there are no ELL students attending the
high school or middle school. However, any content area teacher working in a SEI classroom
will be trained appropriately through the GLEC Collaborative.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Assistant superintendent
Corrective Action Activity: 9/1/2012
Evidence of Completion of the Corrective Action: Pentucket Regional School District will have on
file category certificates of completion for all teachers working will ELLs.
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 Professional
Development Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The Department’s regulations and requirements
concerning SEI professional training have changed. (Refer to: http://www.doe.mass.edu/retell/ for
more information.)
Department Order of Corrective Action: Please address the following:
A new SEI professional development plan.
Required Elements of Progress Report(s): Please provide the following by March 15, 2013.
The plan for making the SEI cohort training available to the core academic teachers of ELLs and the
building administrators who supervise such teachers and to arrange for the participation of such
teachers and administrators in the training.
Progress Report Due Date(s): March 15, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program Evaluation
Rating: Not Implemented
Department CPR Finding: Documentation indicated that while the district has submitted a plan to
evaluate its ELL program, it has not actually taken the identified actions.
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Narrative Description of Corrective Action: Pentucket Regional School District will follow all
ELL Program evaluation guidelines outline in the district evaluation plan.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Assistant Superintendent
Corrective Action Activity: 8/15/2012
Evidence of Completion of the Corrective Action: A written findings summative report
Description of Internal Monitoring Procedures: An evaluation date will be added to the district
activity calendar.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By March 15, 2013, the District will submit the
following:
A copy of the evaluation of the effectiveness of the ELE program in developing students’ English
language skills and increasing their ability to participate meaningfully in the educational program.
Progress Report Due Date(s): March 15, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of LEP Students
Rating: Partially Implemented
Department CPR Finding: The review of student records indicated that MEPA results, initial and
annual parental notification letters, FLEP follow-up documentation and English Language
Development progress reports are not always found in all students’ ELL files.
Narrative Description of Corrective Action: MEPA results, initial and annual parental
notification letters, FLEP follow-up documentation and English Language Development progress
reports will be added to all ELL student files.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Building principal
Corrective Action Activity: 8/15/2012
Evidence of Completion of the Corrective Action: ELL student files
Description of Internal Monitoring Procedures: ELL student files will be reviewed in January
and June of each school year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The Department requires that training is provided to all
ELL staff or any staff member reviewing and maintaining ELL student records.
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Department Order of Corrective Action: Training of all ELL staff or any staff member reviewing
and maintaining ELL student records.
Required Elements of Progress Report(s): By March 15, 2013, the district will submit the
following:
1. Evidence of its training (the dated agenda, handouts and attendance lists including name, title and
role of participants) provided to all ELL staff on the regulations that require that all LEP student
records include:
a) home language survey;
b) results of identification and proficiency tests and evaluations, including MCAS, or other tests
chosen by the Board of Education and the district;
c) information about students’ previous school experiences;
d) copies of parent notification letters, progress reports and report cards (in the native language, if
necessary);
e) evidence of follow-up monitoring (if applicable);
f) documentation of a parent’s consent to “opt-out” of English learner education, if applicable;
g) waiver documentation, if applicable; and
h) Individual Student Success Plans for students who have failed MCAS, if the district is required
to complete plans for non-ELL students.
2. A sample copy of the checklist to be placed in ELL student files ensuring that all items listed above
are included.
By TBD, the district will submit the following:
The results of an administrative review of all ELL student records from all levels (elementary, middle,
and high schools) to determine compliance regarding the requirements of ELL student content as
mentioned above.
Please provide:
1. The number of records reviewed at each school level.
2. The number of records and level that contained the required documentation.
3. If there are any records found in continued noncompliance, determine the root cause(s) of the
noncompliance and provide the district’s immediate actions to remedy the identified noncompliance.
The district must maintain the following documentation and make it available to the Department upon
request: a) List of student names, building names and grade levels of records reviewed: b) Date of the
review: c) Name(s) of the person(s) who conducted the review, their role(s) and their signature(s).
Progress Report Due Date(s): March 15, 2013 & TBD
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