MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Orleans
CPR Onsite Year: 2010-2011
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 09/01/2011.
Mandatory One-Year Compliance Date: 09/01/2012
Summary of Required Corrective Action Plans in this Report
Criterion
SE 13
Criterion Title
Progress Reports and content
SE 14
Review and revision of IEPs
SE 20
Least restrictive program selected
SE 24
Notice to parent regarding proposal or refusal to initiate or
change the identification, evaluation, or educational
placement of the child or the provision of FAPE
Procedures for suspension of students with disabilities when
suspensions exceed 10 consecutive school days or a pattern
has developed for suspensions exceeding 10 cumulative
days; responsibilities of the Team; responsibilities of the
district
SE 46
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
SE 47
CR 10A
Criterion Title
Procedural requirements applied to students not yet
determined to be eligible for special education
Student handbooks and codes of conduct
CR 25
Institutional self-evaluation
CPR Rating
Partially
Implemented
Partially
Implemented
Not Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 13 Progress Reports and content
Partially Implemented
Department CPR Findings:
A review of the student records indicated that not all progress reports sent to parents
included written information on the student?s progress towards the annual goal. In
addition, there were progress reports missing from the student records.
Description of Corrective Action:
Training will be provided to the special education coordinator.
Anticipated Results:
Compliance with SE 13
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Ann Caretti, Director of Student Services
Completion:
12/01/2011
Evidence of Completion of the Corrective Action:
Training participants, agenda, and materials
Description of Internal Monitoring Procedures:
Director will monitor the progress reports by randomly selecting two to five.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 13 Progress Reports and content
Corrective Action Plan Status: Partially
Approved
Status Date: 10/21/2011
Basis for Partial Approval or Disapproval:
The district reported that it will provide training to the special education coordinator on
the requirements for including written information on the student's progress towards the
annual goal for all progress reports sent to parents. However, this training should also be
provided to all special education teachers, related service providers and any other district
personnel responsible for writing progress reports.
The district reported that all progress reports will be included in the students records. The
director will monitor that this is being done and will also monitor to determine that
progress reports sent to parents include written information on the student's progress
towards the annual goal.
Department Order of Corrective Action:
In addition to the training provided to the special education coordinator, provide training
to the special education teachers, related service providers and any other district
personnel responsible for writing progress reports.
Required Elements of Progress Report(s):
By 12/19/11, submit an agenda and signed attendance sheet from the training on the
requirement to include written information on the student's progress towards the annual
goal for all progress reports sent to parents and for all progress reports to be included in
the students records.
By 3/19/12, submit a report of an internal review of student records after the training to
ensure progress reports include written information on the student's progress towards the
annual goal. Additionally, submit an internal review of student records to determine that
all progress reports are in the student record. Include the number of records reviewed,
the number of student records in compliance with these requirements, a description of the
root causes for any noncompliance found, and specific actions taken by the district to
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remedy any noncompliance. *Please note when conducting internal monitoring that the
district must maintain the following documentation and make it available to the
Department upon request: a) List of the student names and grade levels for the records
reviewed; b) Date of the review; c) Name of person(s) who conducted the review, their
role(s), and signature(s).
Progress Report Due Date(s):
12/19/2011
03/19/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 14 Review and revision of IEPs
Partially Implemented
Department CPR Findings:
A review of the student records indicated that not all IEP Team meetings were held on or
before the anniversary date of the IEP.
Description of Corrective Action:
A list of special education students will be given to the special education coordinator. The
list willl include the date of annual IEP meetings. The special education coordinator will
project due to dates.
Anticipated Results:
Compliance with SE 14
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Ann Caretti, Direcotr of Student Services
Completion:
12/01/2011
Evidence of Completion of the Corrective Action:
List of special education students, annual IEP due dates, and projected due dates.
Description of Internal Monitoring Procedures:
The Director will monitor IEP meeting dates two once a month.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 14 Review and revision of IEPs
Corrective Action Plan Status: Approved
Status Date: 10/21/2011
Basis for Partial Approval or Disapproval:
The district reported that it will provide training to the special education coordinator on
the requirement to conduct all IEP Team meetings prior to the expiration date of the
previous IEP. The director will monitor the requirements of this criterion monthly.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By 12/19/11, submit an agenda and signed attendance sheet from the special education
coordinator training on the requirement to conduct all IEP Team meetings prior to the
expiration date of the previous IEP.
By 3/19/12, submit a report of an internal review of student records after the special
education coordinator has received training to determine whether Team meetings are held
prior to the expiration date of the previous IEP. Include the number of records reviewed,
the number of student records in compliance with these requirements, a description of the
root causes for any noncompliance found, and specific actions taken by the district to
remedy any noncompliance. *Please note when conducting internal monitoring that the
district must maintain the following documentation and make it available to the
Department upon request: a) List of the student names and grade levels for the records
reviewed; b) Date of the review; c) Name of person(s) who conducted the review, their
role(s), and signature(s).
Progress Report Due Date(s):
12/19/2011
03/19/2012
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MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 20 Least restrictive program selected
Partially Implemented
Department CPR Findings:
A review of the student records indicated that not all IEP non-participation justification
statements stated why the removal of the student from the general education classroom
is considered critical to the student?s program.
Description of Corrective Action:
The special edcuation coordinator will be trained on the jusitifcation statements.
Anticipated Results:
Compliance with SE 20
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Ann Caretti, Director of Student Services
Completion:
12/01/2011
Evidence of Completion of the Corrective Action:
Training agenda, participant list, and materials
Description of Internal Monitoring Procedures:
The Director will review two to five IEPs every month.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 20 Least restrictive program selected
Corrective Action Plan Status: Approved
Status Date: 10/21/2011
Basis for Partial Approval or Disapproval:
The district reported that it will provide training for the special education coordinator on
the specific requirements for the non-participation justification statement in the IEP to
include why the removal of the student from the general education classroom is
considered critical to the student's program. The director will monitor the requirements of
this criterion monthly.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By 12/19/11, submit an agenda and signed attendance sheet from the special education
Team chairperson training on the requirement for IEP non-participation justification
statements to include why the removal of the student from the general education
classroom is considered critical to the student's program.
By 3/19/12, submit a report of an internal review of student records after the Team
chairperson has received training on writing non-participation justification statements in
the IEP. Include the number of records reviewed, the number of student records in
compliance with these requirements, a description of the root causes for any
noncompliance found, and specific actions taken by the district to remedy any
noncompliance. *Please note when conducting internal monitoring that the district must
maintain the following documentation and make it available to the Department upon
request: a) List of the student names and grade levels for the records reviewed; b) Date
of the review; c) Name of person(s) who conducted the review, their role(s), and
signature(s).
Progress Report Due Date(s):
12/19/2011
03/19/2012
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MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 24 Notice to parent regarding proposal or refusal to initiate or Partially Implemented
change the identification, evaluation, or educational placement of
the child or the provision of FAPE
Department CPR Findings:
A review of the student records indicated that the information included in the Notice of
Proposed School District Action (N1) often lacked specificity with regard to the action the
school district is proposing to take, as well as the rejected options that were considered
and the reasons why those options were rejected. The N1 forms also did not consistently
address the evaluation procedure, test, record, or report the agency used as a basis for
the proposed action.
Description of Corrective Action:
The special education coorindator will be trained on the N1 form.
Anticipated Results:
Compliance with SE 24
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Ann Caretti, Director of Student Services
Completion:
12/01/2011
Evidence of Completion of the Corrective Action:
Training agenda, materials, and particpant list.
Description of Internal Monitoring Procedures:
The Director will monitor the N1 forms two to five every month.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 24 Notice to parent regarding
Status Date: 10/21/2011
proposal or refusal to initiate or change
the identification, evaluation, or
educational placement of the child or the
provision of FAPE
Basis for Partial Approval or Disapproval:
The district reported that it will provide training for the special education coordinator on
the specific information to be included in the Notice of Proposed School District Action (N1
form). The director will monitor the requirements of this criterion monthly.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By 12/19/11, submit an agenda, signed attendance sheet and training materials used for
training the special education Team chairperson on the requirements of this criterion
(appropriate completion of the N1 form).
By 3/19/12, submit a report of the results of an internal review conducted after this
information has been reviewed with the special education Team chairperson. Include the
number of student records reviewed, the number of student records that contained a
complete and detailed Notice of Proposed School District Action (N1), a description of the
root causes for any noncompliance found, and specific actions taken by the district to
remedy any noncompliance. *Please note when conducting internal monitoring that the
district must maintain the following documentation and make it available to the
Department upon request: a) List of the student names and grade levels for the records
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reviewed; b) Date of the review; c) Name of person(s) who conducted the review, their
role(s), and signature(s).
Progress Report Due Date(s):
12/19/2011
03/19/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 46 Procedures for suspension of students with disabilities
Partially Implemented
when suspensions exceed 10 consecutive school days or a
pattern has developed for suspensions exceeding 10 cumulative
days; responsibilities of the Team; responsibilities of the district
Department CPR Findings:
A review of the documentation indicated that the school district's procedures for the
suspension of students with disabilities in the code of conduct did not include procedures
for conducting a manifestation determination and placement in an interim alternative
educational setting.
Description of Corrective Action:
The Director will provide written procedures to be incuded in the code of conduct.
Anticipated Results:
Compliance with Se 46
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Ann Caretti, Director of Student Services
Completion:
12/01/2011
Evidence of Completion of the Corrective Action:
Written procedures will be available to DESE; written procedures will be included in the
student handbook.
Description of Internal Monitoring Procedures:
Check the website for completion
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 46 Procedures for suspension of
Status Date: 10/21/2011
students with disabilities when
suspensions exceed 10 consecutive
school days or a pattern has developed
for suspensions exceeding 10 cumulative
days; responsibilities of the Team;
responsibilities of the district
Basis for Partial Approval or Disapproval:
The district reported that information regarding the procedures for the suspension of
students with disabilities will be re-written to include procedures for conducting a
manifestation determination and placement in an interim alternative educational setting.
This information will be included in the student code of conduct that will be part of the
parent/student handbook.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By 12/19/11, submit a copy of the revised parent/student handbook that includes the
required information pertaining to the suspension of students with disabilities.
Progress Report Due Date(s):
12/19/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 47 Procedural requirements applied to students not yet
Partially Implemented
determined to be eligible for special education
Department CPR Findings:
A review of the documentation indicated that the student code of conduct did not include
the procedural requirements applied to students not yet determined eligible for special
education.
Description of Corrective Action:
The Director will provide written procdures for the student code of conduct.
Anticipated Results:
Compliance with SE 47
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Ann Caretti, Director of Student Services
Completion:
12/01/2011
Evidence of Completion of the Corrective Action:
Written procedures will be available to DESE and will be in the handbook on the website.
Description of Internal Monitoring Procedures:
Check for procedures to be included in the handbook on the website.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 47 Procedural requirements applied to
Status Date: 10/21/2011
students not yet determined to be
eligible for special education
Basis for Partial Approval or Disapproval:
The district stated that the information regarding the procedural requirements applied to
students not yet determined eligible for special education will be incorporated into the
student code of conduct in the parent/student handbook (on the district's website).
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By 12/19/11, submit a copy of the revised parent/student handbook that contains the
required information pertaining to students not yet determined eligible for special
education.
Progress Report Due Date(s):
12/19/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10A Student handbooks and codes of conduct
Partially Implemented
Department CPR Findings:
A review of the documentation indicated that the school district does not have a code of
conduct for teachers. The student code of conduct does not contain a citation that
references M.G.L. c. 76, s. 5 and does not include appropriate procedures for the
discipline of students with special needs.
Description of Corrective Action:
The citation, MGL c. 76 s 5, will be in the handbook. The Director will provide the
procedures for the discipline of students with special needs.
Anticipated Results:
Compliance with CR 10A
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Ann Caretti, Director of Student Services
Completion:
12/01/2011
Evidence of Completion of the Corrective Action:
Written procedures will be provided to DESE and will be in the student handboook.
Description of Internal Monitoring Procedures:
Ckeck with the website for the corrections.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
CR 10A Student handbooks and codes of
Approved
conduct
Status Date: 10/21/2011
Basis for Partial Approval or Disapproval:
The district reported that the student code of conduct will be revised to include references
to M.G.L. c. 76, s. 5 and appropriate procedures for the discipline of students with special
needs. This information will be included in the parent/student handbook. The district did
not address developing a code of conduct for teachers.
Department Order of Corrective Action:
Develop a code of conduct for teachers.
Required Elements of Progress Report(s):
By 12/19/11, submit a copy of the parent/student handbook that includes a reference to
M.G.L. c. 76, s. 5 and appropriate procedures for the discipline of students with special
needs.
By 3/19/12, submit a copy of the code of conduct for teachers.
Progress Report Due Date(s):
12/19/2011
03/19/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 25 Institutional self-evaluation
Not Implemented
Department CPR Findings:
A review of the documentation and interviews indicated that the school district has not
conducted an institutional self-evaluation annually for the purposes of ensuring that all
students, regardless of race, color, sex, religion, national origin, limited English
proficiency, sexual orientation, disability, or housing status, have equal access to all
programs, including athletics and other extracurricular activities.
Description of Corrective Action:
A survey will be developed and sent to parents, teachers, educational assistants, &
administrators.
Anticipated Results:
Compliance with CR 25
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Ann Caretti, Director of Student Services
Completion:
12/01/2011
Evidence of Completion of the Corrective Action:
Survey data will be complied and analyzed. Corrective action will be taken if needed.
Description of Internal Monitoring Procedures:
Survey will be sent annually.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 25 Institutional self-evaluation
Corrective Action Plan Status: Approved
Status Date: 10/21/2011
Basis for Partial Approval or Disapproval:
The district reported that a survey will be developed and sent annually to teachers,
parents, educational assistants and administrators to determine whether all students have
equal access to all programs. The surveys will then be analyzed and any required action
will be implemented.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By 3/19/12, submit the results of the survey/evaluation that includes the conclusions
reached and resolution of any identified issues that resulted from the district's assessment
of its K-12 program to ensure that all students, regardless of race, color, sex, religion,
national origin, limited English proficiency, sexual orientation, disability, or housing
status, have equal access to all programs, including athletics and other extracurricular
activities.
Progress Report Due Date(s):
03/19/2012
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Orleans Public School District
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Dr. Bonny L. Gifford, Assistant Superintendent
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Structure
Rating: PI
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Department CPR Finding: The Nauset Regional School District (Nauset RDS) is a low-incidence
district. Documentation submitted by the Nauset System, which encompasses the towns of Brewster,
Orleans, Eastham, and Wellfleet indicates that the public schools in these towns together have just under
20 English language learners (ELLs). Students from these towns’ elementary schools feed into Nauset’s
middle and high schools. A Structured English Immersion (SEI) program is in place to serve ELLs
enrolled in the Nauset System. The District Analysis and Review Tool (DART) for English language
learners shows the following enrollment numbers: Seven in Brewster PS, three in Eastham PS, one in
Orleans PS, one in Wellfleet PS, and seven in Nauset RDS (three in middle school and 4 in high school).
Documentation reviewed indicated that in the Nauset System current ELE instruction includes thematic
units “based generally on the Carousel of IDEAS English language development by Ballard and Tighe.
ESL teachers use a variety of sources in their teaching including, ‘All around me,’ and ‘Tisi is me’ by
Eliz Claire; ‘ESL Newcomer Books’ (Sunshine Series); ‘Hooray for English Workbook. 1, 2, and 3’ by
Scott Foreman, and ‘Let’s go Series,’ and Side by Side Series.” In addition, districts in the Nauset
System are in the process of developing and writing a curriculum for English language learners.
However, no evidence of this work was provided. (See letter sent with this draft report, regarding the
phasing out of the ELPBO and changes in curricula requirements).
In Orleans P. S. ELLs are taught by a licensed ESL teacher and receive ESL instruction individually.
Documents reviewed concerning ESL hours of instruction indicate that Orleans P.S. is not providing
hours of instruction that are consistent with Department guidance. For example, in Orleans P.S. a Level
4 ELL receives 55minutes of direct ESL instruction a week and Wilson instruction with an ESL teacher
for one hour a week. In addition, this student is taught the standard subject curriculum with
accommodations addressed through an IEP but there is no indication that this content is sheltered. This
Level 4 ELL, as well as all English language learners should receive direct ESL instruction in addition to
sheltered instruction in all content areas. (See below for Department guidance on hours of instruction.)
The Department’s guidelines recommend that students receive hours of instruction in accordance with
their Massachusetts English Proficiency Assessment (MEPA) levels as follows: Level 1 and Level 2
should receive 2.5 hours of ESL instruction a day or 12.5 hours a week; those in Level 3, 1-2 hours per
day or 5-10 hours a week, and levels 4 and 5, 2.5 hours per week or half an hour a day.
According to documentation provided, content instruction is based on the Massachusetts Curriculum
Framework; however, not all teachers in the Nauset System have completed their professional
development category training in Sheltered English Immersion; therefore, ELLs are not receiving
effective sheltering of academic content. In Orleans P.S. the teacher who is working with one ELL has
not completed any of the SEI PD training. Five other staff completed Category 1, and two completed
Category 4. See also ELE 15 for additional comments. (Note that SEI category training is designed to
focus on the skills and knowledge necessary for sheltering instruction as described in the
Commissioner’s Memorandum of June 2004.)
See ELE 14 for comments on teacher licensing information.
Orleans P. S., like all the districts in the Nauset System, has not developed an ESL/ELD curriculum,
hours of ESL instruction for students in the district are not consistent with Department guidelines, and
there are teachers working with ELLs that have not yet completed their SEI professional development
training. Consequently, the Department concludes that the district does not have an ELE program that is
consistent with Chapter 71A
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1. Narrative Description of Corrective Action: Hours of ESL Instruction: The district understands that
while service level is a Department recommendation and not a mandate, it is critical to adhere as closely
to this guidance as possible in order to effectively service each student. We will take appropriate steps to
ensure students receive services more in line with the Department’s recommendations.
A district ESL Team that includes the Director of ESL, the ESL Coordinator, and ESL and content
teachers will be established. This Team will review current hours of instruction being provided to ELL
students at various levels in the Orleans district. Team will review these students’ schedules and
determine the most effective strategy to increase services for the remainder of the school year in
accordance with the Department’s recommendations. The team will also project the number and levels of
students who will continue to require services in 2012-2013 in the Orleans district and develop schedules
that will provide students with appropriate levels of service in line with the Department’s
recommendations.
2. Curriculum: Aware of the phasing out of the ELPBO, MEPA, and impending changes in curricula and
assessment requirements, we have already begun to learn as much as possible about the new
expectations. We have been exploring the WIDA and Center for English Language Education (CELS)
websites to learn more about timeframes and training opportunities relative to WIDA and ACCESS. We
will continue to monitor these sites as updates are posted. We have also read the Department’s proposed
implementation plan relative to the RETELL initiative, perused the RETELL website and attended
workshops. Further we participated in the April 10th Webinar. When we receive further guidance from the
Department we will take appropriate steps including assembling our Team and providing release
time/and or paid time to develop curriculum that supports implementation of the WIDA Standards. In
addition ESL teachers, the ESL Coordinator, and the Director of ESL will continue to participate in
training sessions such as the Standards Debut Event that is scheduled to be held in Boston in November
2012. We will plan to roll out the information as it becomes available each month during faculty
meetings to ensure all teachers understand the changes taking place relative to the transition from the
ELBO to WIDA, review connections to the Common Core, and embrace the significance of providing
content based support for English Language Learners so that classroom practice across the district reflect
the emphasis on content based instruction and support.
3. SEI PD Training: Similar to our response above, we will continue to monitor the RETELL website to
stay abreast of the impending changes relative to SEI training and the SEI Endorsement. We have
already read through the Department’s draft proposal for implementation and will plan on attending any
training pertaining to this initiative. Once we receive further guidance from the Department, we will
develop a professional development plan to ensure all required educators, including administrators, are
appropriately trained. We will also ensure our staff becomes familiar with the RETELL initiative through
district wide Staff Updates and monthly staff meetings in each school.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each Corrective
Implementation: Dr. Bonny L. Gifford
Action Activity:
Assistant Superintendent/Director of ESL in
1. September, 2012
collaboration with Jennifer Lyon: ESL
2. March, 2013: Dependent upon Department’s timeline
Coordinator
3. March, 2013: Dependent upon Department’s timeline
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Evidence of Completion of the Corrective Action:
1. Documentation including minutes of meetings, individual student schedules, and teacher
assignments
2. Workshop and Webinar registration confirmations, documentation of curriculum meetings/hours,
Curriculum document, staff meeting agendas, Staff Updates, email communication relative to
dissemination of information
3. Workshop and/or Webinar registration confirmations, documentation of meetings (agendas, minutes),
Staff Updates, staff meeting agendas, professional development plan, (evidence of training as it becomes
available)
Description of Internal Monitoring Procedures: The Assistant Superintendent who also serves as the
Director of ESL, in collaboration with the ESL Coordinator, will meet with the ESL Team including
principals or designees on a monthly basis for the purpose of discussing and documenting the district’s
progress relative to RETELL, WIDA, and ACCESS. We will also share updates on curriculum
development. Quarterly Staff Updates and a monthly School Committee report will include updated
information as it becomes available.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement and
Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide the Department with following by February 15, 2013
Evidence that all ELL students receive sufficient ESL instruction, consistent with the students’ levels of
English proficiency and Department guidance
(http://www.doe.mass.edu/mcas/mepa/2009/guidance.doc).
Provide the Department with evidence that ELLs receive subject matter content that is based on the
current Massachusetts Curriculum Frameworks in English/Language Arts, mathematics, science and
social studies.
Please submit the following by May 10, 2013
Provide the Department with the district’s new ESL/ELD curriculum, which should be aligned with all
Massachusetts Curriculum Frameworks (e.g., English/Language Arts, mathematics, science, social
studies) and the WIDA English language development standards.
See http://www.wida.us/standards/eld.aspx.
Provide the Department with the plan for making the SEI cohort training available to the core academic
teachers of ELLs and the building administrators who supervise such teachers and to arrange for the
participation of such teachers and administrators in the training.
Provide evidence of dissemination of information concerning the new SEI requirements to administrators
and core academic teachers.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Orleans CPR Corrective Action Plan
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Progress Report Due Date(s): February 15, 2013 and May 10, 2013
.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access to
Rating: PI
Academic Programs and Services
Department CPR Finding: A review of the documentation indicated that classroom teachers are not
sufficiently trained in sheltering English content. Therefore, students with limited English proficiency
are not taught to the same academic standards and curriculum as all students and are not provided
with the same opportunities to master such standards.
Narrative Description of Corrective Action: As indicated in ELE 5 Program Placement and
Structure above we will continue to monitor the RETELL website to stay abreast of the impending
changes relative to SEI training and the SEI Endorsement. We have already read through the
Department’s draft proposal for implementation and will plan on attending any training pertaining to
this initiative. Once we receive further guidance from the Department, we will develop a professional
development plan to ensure all required educators, including administrators, are appropriately trained.
We will also ensure our staff becomes familiar with the RETELL initiative through district wide Staff
Updates and monthly staff meetings in each school.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Dr. Bonny L. Gifford
Corrective Action Activity:
Assistant Superintendent/
March, 2013: Depending upon Department’s
Director of ESL
timeline and release of more guidance
Evidence of Completion of the Corrective Action:
Workshop and Webinar registration confirmations, staff meeting agendas, Staff Updates, email
communication relative to dissemination of information, documentation of ESL Team meetings
(agendas, minutes), and copy of professional development plan
(Evidence of training participation as it becomes available).
Description of Internal Monitoring Procedures:
The Assistant Superintendent in collaboration with the ESL Coordinator will implement bi-monthly
ESL Team meetings. Members will include ESL teachers and principals or designees. During these
meetings we will discuss recent updates relative to the RETELL initiative, WIDA, and ACCESS. We
also develop the district’s professional development plan as information becomes available from the
Department and monitor participation progress.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11 Equal Access to
Academic Programs and Services
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Orleans CPR Corrective Action Plan
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Department Order of Corrective Action:
Required Elements of Progress Report(s): See ELE 5
Progress Report Due Date(s): February 15, 2013 and May 10, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: PI
Criterion & Topic: ELE 15 Professional
Development Requirements
Department CPR Finding: The district submitted a five year plan for SEI professional development
which runs through 2011. This plan includes training providers and the SEI category training made
available to teachers per school year. However, it does not include an update for each school
concerning what SEI professional development each content area teacher working with ELLs, in each
school, has completed to date. See also ELE 5. (See letter sent with this draft report, regarding change
in requirements for category 3).
Narrative Description of Corrective Action: As indicated in ELE 5 Program Placement and
Structure above we will continue to monitor the RETELL website to stay abreast of the impending
changes relative to SEI training and the SEI Endorsement. We have already read through the
Department’s draft proposal for implementation and will plan on attending any training pertaining to
this initiative. Once we receive further guidance from the Department, we will prepare an updated list
of educators and the SEI professional development they have completed. This data will guide the
development of a professional development plan that will drive training of all required educators,
including administrators. Principals will be advised of the status of each of their staff members and
plans for training. We will also ensure our staff becomes familiar with the RETELL initiative through
district wide Staff Updates and monthly staff meetings in each school.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Dr. Bonny L. Gifford
Corrective Action Activity:
Assistant Superintendent/
March, 2013: Depending upon Department’s
Director of ESL in collaboration with
timeline and release of more guidance
Jennifer Lyon: ESL Coordinator
Evidence of Completion of the Corrective Action:
1. List of teachers and completed professional development
2. Notification to principals re: staff members and professional development needs
3. Professional development plan
4. Evidence of training as it becomes available
Description of Internal Monitoring Procedures: The Assistant Superintendent in collaboration with
the ESL Coordinator will implement bi-monthly ESL Team meetings. Members will include ESL
teachers and principals or designees. During these meetings we will share updates relative to the
RETELL initiative, WIDA, and ACCESS. Progress on the development of the district’s professional
development plan and its implementation will also be discussed during these meetings.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Orleans CPR Corrective Action Plan
20
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 Professional
Development Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): See ELE 5
Progress Report Due Date(s): February 15, 2013 and May 10, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program Evaluation
Rating: NI
Department CPR Finding: A review of the documentation indicated that the district has not
conducted periodic evaluations of the effectiveness of its ELE program in developing students’ English
language skills and increasing their ability to participate meaningfully in the educational program.
Narrative Description of Corrective Action: The ESL Team will develop a Program Evaluation
Protocol which will be implemented annually. Development steps will include:
 Determine the kinds of information we will draw on to drive the Program Evaluation: (Policies,
Research, Context)
 Review Federal and state policies
 Clarify our audience(s) i.e. how will different constituents use the information?
 Develop guiding questions. Ex. What are our goals? How is the program implemented so that
students can reach these goals? How are our students performing relative to these goals? What
evidence do we collect? How do we use the evidence to inform decision-making? Where are our
strengths?
 Determine/Develop/Create various components of the Evaluation Process. May include surveys,
review of student achievement data, review of goals, review of program services etc.
 Implement the Evaluation Process
 Produce Program Evaluation Summary
 Discuss results during ESL Team meetings
 Modify program/services as a result of findings from Program Evaluation
 Share findings with appropriate audience(s) such as parents, staff, school committee
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Dr. Bonny L. Gifford
Corrective Action Activity:
Assistant Superintendent/
Director of ESL in collaboration with
Jennifer Lyon: ESL Coordinator
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Orleans CPR Corrective Action Plan
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Evidence of Completion of the Corrective Action:
1. ESL Team agendas and minutes
2. Completed Program Evaluation Protocol
3. Documentation of Implementation of Program Evaluation Protocol
4. Program Evaluation Summary
5. Documentation of changes in program resulting from Program Evaluation
Description of Internal Monitoring Procedures:
During monthly ESL Team meetings members will proceed through the steps listed above and take any
other action necessary to follow through on the development, implementation, and reporting process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17 Program Evaluation
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the ESL team meeting agenda, minutes and the Program Evaluation Protocol
developed by the district. This progress report is due by February 15, 2013.
Please submit a copy of the written ELE program evaluation summary completed by the ELE Team.
This progress report is due by May 10, 2013.
Progress Report Due Date(s): February 15, 2013 and May 10, 2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Orleans CPR Corrective Action Plan
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