MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Old Rochester Regional School District
Corrective Action Plan Forms
Program Area: Civil Rights
Prepared by: Old Rochester Regional School District,
Teresa Hamm/ Director of Student Services
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: October 27, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 10A Student handbooks and
Rating: Partially Implemented
codes of conduct
Department CPR Finding: A review of documentation indicates that the district does not have a code of
conduct for teachers.
Narrative Description of Corrective Action: The Rochester School District will research other
districts’ Staff Codes of Conduct. The Leadership Council (Principals and Central Office Administrators)
will review this research and determine whether or not Impact Bargaining and/or Policy Amendments will
be required. If so, those activities will be initiated. If not, each school currently has a staff handbook, and
an appropriate Staff Code of Conduct section will be added to the handbook of each school. There will
then be a review of the Staff Handbook in the Fall of 2011. If Impact Bargaining or Policy Amendments
are required, those activities will be initiated in the winter and spring of 2011, so that the same timeline
for amending handbooks can be met.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Superintendent, The Leadership
Corrective Action Activity: September
Council
2011 (or before)
Evidence of Completion of the Corrective Action: TLC agendas and backup material, sample Codes of
Conduct, Amended Staff Handbooks, Sign in Sheets from Staff Training
Description of Internal Monitoring Procedures: Policy Committee will systematically review existing
policies, including Staff and Student Handbooks annually. Principals will share feedback from staff
regarding concerns from staff.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 10A
Status of Corrective Action:
Approved
Partially Approved
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Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By March 11, 2011 the district will submit evidence of the
steps taken thus far to ensure that the code of conduct for teachers is being developed.
By August 29, 2011 submit the code of conduct for teachers.
Progress Report Due Date(s): 3/11/11; 8/29/11
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 24 Curriculum review
Rating: Partially Implemented
Department CPR Finding: A review of documents and staff interviews indicate that individual teachers
do not review all educational materials for simplistic and demeaning generalizations, lacking intellectual
merit, on the basis of race, color, sex, religion, national origin and sexual orientation.
Narrative Description of Corrective Action: The District has hired a Director of Curriculum who will
initiate the District’s schedule of curriculum review. In facilitating this review, the Director of
Curriculum will develop a broadly based team including representative faculty from every building or
grade level, administrators and parents.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Curriculum and
Corrective Action Activity: June 2010
Instruction and Curriculum Committee
Evidence of Completion of the Corrective Action: Schedule of Curriculum Committees, sign in sheets
and agendas from first curriculum committee, curriculum checklist, completed curriculum
Description of Internal Monitoring Procedures: Once the position has been filled, the calendar will
include routine and systematic review of curricula, and accompanying materials.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 24
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: This criterion required that individual teachers review all
educational materials; however, the district’s proposed corrective action indicates that the director of
curriculum will be facilitating the review.
Department Order of Corrective Action: Train teachers on the requirements of curriculum review to
ensure that individual teachers review all educational materials for simplistic and demeaning
generalizations, lacking intellectual merit, on the basis of race, color, sex, religion, national origin and
sexual orientation. Also indicate that appropriate activities, discussions and/or supplementary materials
are used to provide balance and context for any such stereotypes depicted in such materials.
Required Elements of Progress Report(s): By March 11, 2011, submit evidence of training including
agenda(s), sign-in sheet(s) and training materials.
Progress Report Due Date(s): 3/11/11
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Old Rochester Regional School District
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Old Rochester School District/ Evelyn Rivet
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: October 27, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Rating: Partially Implemented
Structure
Department CPR Finding: Sheltered English immersion (SEI) is a program model for limited English
proficient (LEP) students composed of two parts—English as a second language (ESL) and sheltered
content instruction. ESL is explicit, direct instruction about the English language, delivered to LEP
students only and designed to promote the English language development of LEP students. Sheltered
content instruction is an approach for teaching content to LEP students in strategic ways that make the
subject matter concepts comprehensible while promoting the LEP students’ English language
development.
A review of district documents shows that the district does not have an ESL curriculum based on the
Massachusetts English Language Proficiency Benchmarks and Outcomes.
For all LEP students in the district, the number of hours of direct ESL instruction is far below
recommended hours as outlined in the Department’s September 2009 guidance document: “Guidance on
Using MEPA Results to Plan Sheltered English Immersion (SEI) Instruction and Make Reclassification
Decisions for Limited English Proficient (LEP) Students.” All students in the district receive
approximately 2-3 hours per week of ESL instruction while, for example, DESE strongly recommends that
all Beginners receive 2.5 hours per day of ESL/ELD.
Content instruction is based on the appropriate Massachusetts Curriculum Framework. No staff
members have completed all four Categories of training as described in the Commissioner’s
Memorandum of June 2004. Some staff in the district have completed Category 1 at this point in time
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Narrative Description of Corrective Action:
I. Development of Curriculum
a. Assemble Curriculum Committee
b. Research Best Practice.
c. Create curriculum according to recommendations in Mass DESE Guide for Developing a ContentBased English as a Second Language Curriculum.
d. Pilot the curriculum – Order materials necessary.
e. Evaluate implementation of program.
II. Implementation of ESL Instruction
a. Hire full time ELL Instructor.
b. Assess student needs based on MEPA, MCAS and other benchmark assessments.
III. Staff Training
a. Continue to enroll staff in Category Trainings as they are available. This year, we have utilized
trainings available through MESPA, and SMEC.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Coordinator (Rivet) and
Corrective Action Activity:
Curriculum Coordinator (Frangos)
I. June 2011
II. Completed
III. Ongoing
Evidence of Completion of the Corrective Action:
I. Completed curriculum and materials
II. All students with ELL needs are being provided services to according to their classification based
on the MELA-O and MEPA. Based on MEPA results, ESL instruction will be structured in
accordance with the guidelines set out by the Mass DESE “Guidance on Using MEPA results
to Plan Sheltered English Immersion Instruction and Make Reclassification Decisions for
LEP students.
III. The District has a goal of having at least one teacher at every grade level trained in all four
Categories, and one person in each Department at the 7-12 grade level.
Description of Internal Monitoring Procedures:
I. Whether or not the curriculum is being utilized well will emerge in student scores on benchmark
testing.
II. All students are receiving the correct number of hours according to their assessment. This will be
measured by looking at student and ELL teacher’s schedules.
III. Bi-annual review of mandated training completed by staff.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: This school district has a low incidence of English language
learners (ELLs) with at least six ELLs enrolled this school year. The district developed a three part plan
to comply with the Department’s Corrective Action Plan, and except for professional development in the
4 categories of Sheltering English Immersion (SEI) instruction, the district has timelines for completion
of each corrective action. The district reports having already begun the implementation of an ESL
curriculum.
Department Order of Corrective Action: The district’s internal monitoring procedures do not
specifically address how content area instruction will be provided to ELLs while the district increases the
number of teachers who are trained in all four categories of SEI.
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Required Elements of Progress Report(s): Provide a report on the progress of the ESL curriculum by
April 1, 2011. Submit a completed ESL curriculum for all grades by a date to be determined (TBD)
dependent upon the first submission.
Provide the district’s plan for ensuring that ELLs placed with content area teachers are SEI trained.
Submit this by April 1, 2011. Submit evidence that ELLs placed with content area teachers have been SEI
trained in all four categories. Submit this by date TBD.
Submit evidence of the implementation of the SEI category training plan. Include attendance sheets of
content area teachers instructing ELLs that indicates grades/subjects taught, dates of training. Provide this
evidence by April 1, 2011. Submit an update by date TBD.
Provide a sample schedule of ELLs that shows that ELLs are receiving adequate number of hours of ESL
instruction at each grade level (e.g., a spreadsheet of students’ proficiency levels and hours of ESL
instruction). Provide this evidence by April 1, 2011.
Provide a summary report on the district’s findings of internal monitoring. Include staff responsible,
results of internal monitoring, and actions taken to remedy any areas of non-compliance by date TBD.
Progress Report Due Date(s): 4/1/11; TBD
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parent Notification
Rating: Partially Implemented
Department CPR Finding: A review of student records and staff interviews indicate that the district
does not send out parent notification letters annually, or maintain these letters in the student records as
required. In addition, documentation indicates that the parent notification letter omits the program
placement and/or the method of instruction used in the program and does not inform parents of their
right to decline to enroll their child in the program.
Narrative Description of Corrective Action: Principals were provided with a Mass DESE approved
letter which includes the method of instruction and which informs parents of their right to decline to
enroll their child in the program. That letter is attached, and was sent to each family in September.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Coordinator (Rivet)
Corrective Action Activity: Completed.
Evidence of Completion of the Corrective Action: Copies of the letters sent.
Description of Internal Monitoring Procedures: A template has been provided to Principals asking
them for the names of ELL students in their building, and to verify that the appropriate letters have been
sent.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10
Status of Corrective Action:
Approved
Partially Approved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
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Disapproved
Required Elements of Progress Report(s): Provide a report of the review of records to ensure that the
parental notification letter is sent to parents annually and maintained in the student record. Include the
number of records reviewed, number found in compliance, and actions taken to remedy any areas of noncompliance by April 1, 2011.
Progress Report Due Date(s): 4/1/11
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access to Academic
Rating: Partially Implemented
Programs and Services
Department CPR Finding: Interviews and documentation indicate that the district does not ensure that
LEP students are taught to the same academic standards and curriculum as all students. As a result, LEP
students are not provided with the same opportunities to master such standards as other students as
teachers have not completed all of the required Categories of SEI professional development focused on
the skills and knowledge necessary for sheltering instruction. See also ELE 15
Narrative Description of Corrective Action: The District will utilize the State Framework and ELPBO
to devise a curriculum that holds LEP students to the standards expected of all District students. Teachers
will be completing the required Category training in FY11. During placement meetings in the spring of
2010, ELL students were assigned, whenever possible, to teachers who have completed Category training.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Coordinator (Rivet)
Corrective Action Activity: June 2011
Evidence of Completion of the Corrective Action: Completed curriculum, Staff completion of training,
sample sheltered immersion lesson plans
Description of Internal Monitoring Procedures: Teachers use of completed curriculum, administrative
observation of Sheltered English Instruction, student rosters to evidence appropriate placement.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5 and ELE 15.
Department Order of Corrective Action: See ELE 5 and ELE 15.
Required Elements of Progress Report(s): See ELE 5 and ELE 15.
Progress Report Due Date(s): 4/1/11; TBD
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 13 Follow-up Support
Rating: Not Implemented
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Department CPR Finding: Interviews and documentation indicate that the district does not currently
have policies and procedures to monitor students who have exited the English learner education program
for two years and to provide language support services to those students, if needed.
Narrative Description of Corrective Action: The District will establish a policy for students that
have exited the English Language Learner program. These students will be followed for two
years through monitoring of formal and informal data. Their instruction will be scaffolded and
supplemented as needed for students to meet with success.
Title/Role of Person(s) Responsible for
Implementation: ELL Coordinator (Rivet)
Expected Date of Completion for Each
Corrective Action Activity: June 2011
Evidence of Completion of the Corrective Action: Documentation of monitoring in student record.
Description of Internal Monitoring Procedures: Principals will ensure that ELL instructor completes
follow-up monitoring.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 13
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district will provide to the Department a copy of the
policy for students that have exited the English language learner program, including copies of monitoring
forms, by April 1, 2011.
Progress Report Due Date(s): 4/1/11
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional Development
Rating: Partially Implemented
Requirements
Department CPR Finding: Content instruction is based on the appropriate Massachusetts Curriculum
Framework. No staff members have completed all four Categories of training as described in the
Commissioner’s Memorandum of June 2004. Some staff in the district have completed Category 1 only at
this point in time.
Narrative Description of Corrective Action: By June 2011, we will have staff in every building who
has completed all four Categories of training.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Corrective Action Activity: Ongoing
Implementation: ELL Coordinator (Rivet)
Evidence of Completion of the Corrective Action: Staff certificates of training
Description of Internal Monitoring Procedures: Bi-annual review of mandated training roster
maintained in Central Office.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5.
Department Order of Corrective Action: See ELE 5.
Required Elements of Progress Report(s): See ELE 5.
Progress Report Due Date(s): 4/1/11; TBD
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of LEP Students
Rating: Partially Implemented
Department CPR Finding: A review of student records and interviews indicate that records of LEP
students do not include copies of parent notification letters.
Narrative Description of Corrective Action: Parent notification letters have been placed in student
folders. Next year, the letter will include a parent signature to be returned verifying receipt.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Corrective Action Activity: June 2011
Implementation: ELL Coordinator (Rivet)
Evidence of Completion of the Corrective Action: Copies of Parent Letters sent, and signed receipts in
student files.
Description of Internal Monitoring Procedures: The district will revise the Parent Letter to include a
parent signature of receipt. The receipt will provide ongoing monitoring of the communication.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): See ELE 10 with regard to the internal review for parental
notification letters.
Progress Report Due Date(s): 4/1/11
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