MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Norton
CPR Onsite Year: 2011-2012
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 05/30/2012.
Mandatory One-Year Compliance Date: 05/30/2013
Summary of Required Corrective Action Plans in this Report
Criterion
SE 14
Criterion Title
Review and revision of IEPs
SE 41
Age span requirements
SE 55
Special education facilities and classrooms
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 14 Review and revision of IEPs
Partially Implemented
Department CPR Findings:
A review of the student records indicated that not all IEP Team meetings are held prior to
the anniversary date of the previous IEP.
Description of Corrective Action:
During TEAM Chairperson meetings in September and October, 2012 we will review the
requirements for completing TEAM meetings prior to the anniversary date of the IEP. The
Team Chairpeople will submit schedules for TEAM meetings for the year identifying the
anniversary date and proposed TEAM meeting date for each student.
Title/Role(s) of responsible Persons:
Expected Date of
Jeanne Sullivan, Director of Pupil Personnel
Completion:
01/04/2013
Evidence of Completion of the Corrective Action:
TEAM meeting schedules for each building, individual meeting invitations and signed
attendance sheets.
Description of Internal Monitoring Procedures:
The Director of Pupil Personnel will review a minimum of 3 IEPs per quarter from each
school to ensure that meeting dates are held prior to the expiration of the IEP.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 14 Review and revision of IEPs
Corrective Action Plan Status: Approved
Status Date: 06/21/2012
Basis for Partial Approval or Disapproval:
The district reported that it will review the requirements for conducting IEP Team
meetings prior to the anniversary date of the IEP with the district's IEP Team
chairpersons. IEP Team chairpersons will be required to submit schedules for IEP Team
meetings for the year identifying the anniversary date and proposed meeting date for
each student. The district reported that it will conduct an internal review of a sampling of
student records to ensure compliance in this area.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit evidence that the requirements for all IEP Team meetings to be conducted
prior to the expiration date of the previous IEP were reviewed with all IEP Team
chairpersons and other staff, as appropriate. Include the date and name of the presenter
of the training, the agenda and materials used, and the signed attendance sheet
indicating the title/role of staff. This progress report is due by October 1, 2012.
Please submit the results of an internal review of a random sample of student records
conducted after the review on the requirements to conduct an IEP Team meeting prior to
the expiration date of the previous IEP. Include the number of student records reviewed,
the number of student records in compliance with these requirements, a description of the
root cause(s) for any noncompliance found, and specific actions taken by the district to
remedy any noncompliance. *Please note when conducting internal monitoring that the
district must maintain the following documentation and make it available to the
Department upon request: a) List of the student names and grade levels for the records
reviewed; b) Date of the review; c) Name of person(s) who conducted the review, their
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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role(s), and signature(s). This progress report is due by January 11, 2013.
Progress Report Due Date(s):
10/01/2012
01/11/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 41 Age span requirements
Partially Implemented
Department CPR Findings:
A review of the documentation, interviews and observations indicated that there are
instructional groupings in the STEP Program at the high school where the ages of the
youngest and oldest child differ by more than 48 months.
Description of Corrective Action:
The STEP program at the High School will be divided between two teachers for the next
school year in order to provide for the age span requirements and students remaining at
the High School beyond grade 12.
Title/Role(s) of responsible Persons:
Expected Date of
Jeanne Sullivan, Director of Pupil Personnel
Completion:
09/07/2012
Evidence of Completion of the Corrective Action:
Class Lists identifying birthdates and ages of students in the HS Step program.
Description of Internal Monitoring Procedures:
The HS TEAM Chairperson and Director of Pupil Personnel will review the class lists and
dates of birth of each student to ensure ages of the youngest and oldest student do not
differ by more than 48 months.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 41 Age span requirements
Corrective Action Plan Status: Approved
Status Date: 06/20/2012
Basis for Partial Approval or Disapproval:
The district reported that changes will be made to The STEP program at the High School
beginning in the fall, 2012. The program will be divided into two classes, each with a
teacher in order to ensure compliance with the age span requirements and students
remaining at the High School up to the age of 22.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit a copy of each class roster that includes the names and dates of birth for each of
the students. Include a copy of a weekly class schedule that indicates each student's class
period and the name of the instructor.
Progress Report Due Date(s):
10/01/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
The 5th grade structured learning program class and the 3rd grade STEP program class at
the Yelle Elementary School are in a cluster in the back hall at the end of a corridor of the
2nd floor and do not maximize the inclusion of the students into the life of the school.
Additionally, the Yelle Elementary School has signage that identifies the areas used for
speech and language services, physical therapy, and occupational therapy
The Solmonese Elementary School has signage that identifies its learning center for
special education students.
The Norton Middle School has signage that identifies two rooms for "life skills".
Description of Corrective Action:
Sinage identifying classrooms and learning spaces as areas for students with special
needs will be removed from all buildings.
At the Yelle school I will work with the building principal to relocate the classrooms on the
2nd floor to a location that allows for better inclusion of students.
Title/Role(s) of responsible Persons:
Expected Date of
Jeanne Sullivan, Director of Pupil Personnel
Completion:
Building Principals
09/07/2012
Evidence of Completion of the Corrective Action:
Building Map
Description of Internal Monitoring Procedures:
Director of Pupil Personnel will work with all building principals on locations of classrooms
for students with special needs.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 55 Special education facilities and
Status Date: 06/20/2012
classrooms
Basis for Partial Approval or Disapproval:
The district reported that any signs identifying classrooms and learning spaces as areas
for students with special needs will be removed from the Yelle Elementary School, the
Solmonese Elementary School and the Norton Middle School.
The district will plan with the building principal of the Yelle Elementary School to relocate
the classrooms on the 2nd floor to a location that allows for better inclusion of students.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit a copy of the floor plan of the Yelle Elementary School that identifies all of the
classrooms and usages.
The Department will conduct an on-site visit to review the changes indicated by January
11, 2013. Please submit the date of the Department's onsite visit for the district's January
11, 2013 progress report.
Progress Report Due Date(s):
10/01/2012
01/11/2013
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Norton Public School District
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Jennifer O’Neill, Director of Curriculum & Instruction
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Structure
Rating: Partially Implemented
Department CPR Finding: Documentation reviewed did not reference the development of an ESL
curriculum. In this regard, the district should note that the Department has new regulations in place,
which may affect the district’s corrective action plan (CAP). Please refer to:
http://www.doe.mass.edu/retell/ for more information.
Documentation reviewed indicated that the hours of English as a second language (ESL) services
provided to English language learners (ELLs) at each proficiency level of the Massachusetts English
Proficiency Assessment (MEPA) are inconsistent with Department guidance. (Please refer to
http://www.doe.mass.edu/mcas/mepa/guidance.html - p. 5)
Please refer to ELE 15 for comments on Sheltered English Immersion (SEI) professional development
training.
To summarize the district does not have a fully implemented SEI program. An ESL curriculum has not
been developed, content area teachers have not received training in all four SEI categories and the
amount of hours of ESL instruction provided to ELLs is inconsistent with Department guidance.
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Narrative Description of Corrective Action:
Norton Public Schools offers a comprehensive English learner educational program for our students at
all grade levels. Our students receive English as a second language instruction from a certified ESL
teacher several times each week that builds in skills in each of the four domains of reading, writing,
speaking, and listening. Our instruction is based on the WIDA standards and utilizes resources that
integrate a comprehensive approach to teaching vocabulary, study skills, grammar, as well as narrative
and expository writing skills. At the elementary level this includes resources from Scott Foresman
Reading Street and Hampton Brown Reach. At all grade levels, teachers are encouraged to utilize
WIDA language objectives in partnership with CCSS content objectives in all lessons, regardless of the
presence of ELE students in their classroom. As the district correlates district curriculum with the new
CCSS, the WIDA standards will be integrated into grade level curricula as well.
In order to address the lack of hours of service for our students, our district has increased the 8 hours of
service we received from our partnership with the North River Collaborative from 8 hours to 12 hours
for the 2012-2013 school year. In addition, we have hired a 0.4 ESL teacher using LEA funding for this
school year. This increases our service time from 8 hours to 26 hours this year. Student groupings are
effectively maintained so that all students are receiving services multiple times each week. This area is
difficult for us as a low-incidence district, but we are making quality efforts to increase student
services.
Please see Standard 15 for response to staff professional development.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Jennifer O’Neill, Director of
Corrective Action Activity: November 15,
Curriculum & Instruction
2013 (curriculum)
November 1, 2012 (Increase in service hours)
Evidence of Completion of the Corrective Action:
- The district will submit evidence of WIDA standard integration into our local curriculum to the
DESE.
- The district will submit evidence of ESL teacher schedule in order to show frequency of
student services.
- See Standard 15 for staff professional development evidence.
Description of Internal Monitoring Procedures:
- The Director of Curriculum & Instruction will work with grade level teachers in order to begin
to integrate the WIDA standards into our local curriculum. Teachers will be given professional
development on the standards during local early release days and work as grade level teams to
implement these standards into practice.
- The student service schedule will be continuously monitored so that we are servicing students
as much as possible.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement
and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
While the Department appreciates that the district uses resources like Scott Foresman Reading Street
and Hampton Brown Reach, the district should understand that these resources cannot replace the
curriculum districts are expected to develop based on WIDA standards. However, since the new
regulations as they pertain to WIDA were passed subsequent to the on-site visit, the Department will be
neither approving nor disapproving any curriculum documents/plans that were made for on-site visits
conducted before the state’s adoption of the WIDA standards in June 2012. The Department will be
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communicating with all districts during the upcoming school year to provide them with further
guidance on developing Department approved ESL/ELD curriculum. No further submission is required
at this time.
The Department understands that the district increased the hours of ESL services provided to the ELL
students. However, it is unclear whether the ELLs will receive sufficient hours of ESL instruction in
accordance with their MEPA/ACCESS levels of English proficiency.
The Department accepts the district’s plan under ELE 15 to ensure that all core academic teachers with
ELLs and administrators that supervise core academic teachers of ELLs are endorsed. No further
submission is required at this time.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
1) Please provide a detailed plan that shows that the district is providing sufficient ESL instruction to
all ELL students during the 2013-2014 school year based on the Department's Guidance on using
MEPA Results to Plan Sheltered English Immersion (SEI) Instruction and make Reclassification
Decisions for Limited English Proficient (LEP) Students from September 2009 found at
http://www.doe.mass.edu/mcas/mepa/2009/guidance.doc
2) Please complete district information in the attached spreadsheet labeled ELL List by school for
each ELL student in the district.
Progress Report Due Date(s): December 16, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 9 Instructional Groupings
Rating: Not Implemented
Department CPR Finding: The district did not specify if English language learners are grouped to
receive ESL services and the criteria used to form the groups.
Narrative Description of Corrective Action:
Norton Public Schools groups students by grade level, instructional level, as well as English language
proficiency levels. All groupings are fluid based on student need/achievement. The ELE committee
will work to create guidelines surrounding ELE student groupings which will be included in our
program manual and disseminated to all necessary stakeholders. These guidelines will be reviewed
annually and revised as necessary.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Curriculum &
Corrective Action Activity:
Instruction, Director of Pupil Personnel, Building
February 15, 2013
Principals, ESL Teacher
Evidence of Completion of the Corrective Action:
The evidence of this will be the new district guidelines, which will be sent to the DESE upon
completion as well as schedules of ESL instruction for our students.
Description of Internal Monitoring Procedures:
Throughout the year, ELE student scheduling will be reviewed in order to assure that placement
remains appropriate. Local data such as benchmarks, AIMSWeb data, DRA, etc. will be utilized to
allow for the most current instructional and achievement levels for all students.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 9 Instructional
Groupings
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
Provide a copy of the 2013-14 ESL teacher schedules for all grade levels district-wide. All schedules
should include the following for each block of time: 1. Names of the ELL students 2. Grade level for
each student 3. English proficiency level for each student.
Progress Report Due Date(s): December 16, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parental
Notification
Rating: Partially Implemented
Department CPR Finding: Review of documentation and on site interviews indicated that not all
required elements are included in the parent notification letter to parents; specifically detailed
information on the child’s level of English proficiency, correct information on the parents’ right to
apply for a waiver or alternatively, to decline to enroll their child in the program. In addition,
interviews confirmed that the letter is not provided annually.
Narrative Description of Corrective Action:
The district ELE Committee will revise the current parental notification letter to include: the detailed
information on the students’ English proficiency, the reason the child was identified as LEP, program
placement and/or the method of instruction used in the program, how the program will meet the
educational strengths and needs of the student, how the program will specifically help the child learn
English, the specific exit requirements, as well as the parents rights to apply for a waiver or to decline
to enroll their child in the program. This letter will be sent to the parent/guardian through U.S. Mail by
October 1st of each school year in a language that is understandable by the parent/guardian. The ELE
committee will review the letter annually and make revisions as necessary or as required by M.G.L.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Jennifer O’Neill, Director of
Corrective Action Activity: February 15, 2013
Curriculum & Instruction
Evidence of Completion of the Corrective Action:
A copy of the district’s parental notification letter will be provided to the DESE along with copies that
have been sent to parents. (see attached)
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Description of Internal Monitoring Procedures:
Parental notifications will be sent to parents from the service providing school along with results of the
spring ACCESS exam. A copy of each letter sent and the ACCESS scores will be sent to the Office of
Curriculum & Instruction. A copy of the signed parental notification and the ACCESS scores will be
kept in individual ELE student files at their service providing school.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10 Parental
Notification
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By December 16, 2013, submit the revised parent notification letter.
By March 14, 2014, submit an internal review of ELE records conducted after the parent notification
letter was revised and issued. Indicate the number of records reviewed, the number of records in
compliance, and corrective action taken with regard to any record not in compliance.
Progress Report Due Date(s): December 16, 2013 and March 14, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access to
Academic Programs and Services
Rating: Partially Implemented
Department CPR Finding: A review of the documentation indicated that not all classroom teachers
are sufficiently trained in sheltering English content. Therefore, students with limited English
proficiency are not taught to the same academic standards and curriculum as all students and are not
provided with the same opportunities to master such standards. In addition, the hours of English
language development delivered by the English as a Second Language teacher do not meet the
minimum recommended hours for each proficiency level.
Narrative Description of Corrective Action:
- In order to assure equal access to all students, we are making all attempts to place our ELL
students in classrooms where teachers are category trained. A review of classroom placement
and trainings will be conducted by the Director of Curriculum & Instruction and Building
Principals to be sure that all ELL students are appropriately placed. All content area teachers
within the district will also be trained in the DESE cohort for ELL instruction beginning in the
2014/2015 school year (as determined by the DESE)
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Curriculum &
Corrective Action Activity: February 15, 2013
Instruction, Building Principals, ESL Teacher
Evidence of Completion of the Corrective Action:
- Classroom rosters and teacher training status will be submitted to the DESE to show that all
ELL students are placed with the highest trained teacher at that grade level.
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Description of Internal Monitoring Procedures:
- Upon registration, all new ELL students will be placed in a classroom with a category trained
teacher whenever possible. When creating class lists for subsequent years, all ELL students
will be placed in classrooms where teachers have the highest level of training for teaching
ELLs.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11 Equal Access to
Academic Programs and Services
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5
Department Order of Corrective Action: See ELE 5
Required Elements of Progress Report(s): See ELE 5
Progress Report Due Date(s): December 16, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional Development Rating: Partially Implemented
Requirements
Department CPR Finding: Documentation reviewed indicated that not all classroom teachers have
been trained in all four Categories of Sheltering English Immersion (SEI). The district reported one
elementary level teacher who obtained her SEI qualification, but none in middle school. Also,
although some teachers have been trained in Categories 1-3, none were trained in Category 4.
The district’s multi-year professional development plan included plans for SEI category training only
for school year 2011-12.
The district should note that the Department’s regulations and requirements concerning SEI training
have changed. Refer to: http://www.doe.mass.edu/retell/ for more information.
Narrative Description of Corrective Action:
-In order to assure that all ELL students are placed with teachers trained in ELE, the Director of
Curriculum & Instruction will analyze the completed category trainings of our teachers and work with
building principals to ensure that ELL students are placed with teachers that have completed the
highest level of training. Over the 2012/2013 and 2013/2014 school years, our teachers of ELLs will
participate in DESE sponsored WIDA training and bring knowledge back to the district on the WIDA
standards and the implementation of these standards into our general curriculum. Staff memos and
updates will be shared at administrator meetings and conveyed to all staff at monthly building
meetings.
- All content area teachers will also participate in the DESE sponsored ELL training cohorts in
2014/2015 and 2015/2016 as determined by the DESE.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Curriculum &
Corrective Action Activity: November 15,
Instruction, Building Principals, ESL Teacher
2013
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Evidence of Completion of the Corrective Action:
- Class rosters that show ELL students placed with the most highly trained teachers
- District list of teacher training
- WIDA participation and memos to all staff
Description of Internal Monitoring Procedures:
- The Director of Curriculum & Instruction will complete ongoing audits of ELL classroom
placement as well as provide teachers and administrators with regular updates on ELL
education and policies.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 Professional
Development Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): None required
Progress Report Due Date(s): N/A
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of LEP
Students
Rating: Partially Implemented
Department CPR Finding: A review of student records indicated that required information and
documentation was not consistently evident. Records did not always include the following: the home
language survey, progress reports and report cards, information about the students’ previous school
experiences, and parent notification letters. Interviews indicated that the parent notification letters are
sent to the parent after the initial assessment but are not sent annually, as required.
Narrative Description of Corrective Action:
In order to assure that all ELE students have complete and accurate student records, an audit by the
ELE Committee will be conducted of all student files. A cover sheet will be created to accompany all
files so that staff knows that the following must be included: home language survey, results of
identification, proficiency tests, and evaluations; information about previous school experiences, copies
of parent notification letters, evidence of monitoring, and documentation of waivers or opt- out forms
where applicable. All other materials such as student report cards and success plans will be included in
the students’ cumulative file as is practice for all students. Yearly audits of all ELE student records will
be conducted by the ESL teacher. As students move through the district, their records will follow them
to the new service providing school.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Curriculum &
Corrective Action Activity: February 15, 2013
Instruction, Building Principals, ESL Teacher
Evidence of Completion of the Corrective Action:
A copy of the cover sheet for all student records will be submitted to the DESE. Individual student
records can be viewed upon request.
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Description of Internal Monitoring Procedures:
Periodic record reviews will be conducted. All parent notification letters will be sent annually.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18 Records of LEP
Students
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By December 16, 2013, submit a copy of the student records cover sheet.
By March 14, 2014, conduct an internal review of LEP student records from each level (elementary,
middle, high school). Report the number of records reviewed, the number that contained all required
documentation (home language survey, progress reports, report cards, information about the students’
previous school experiences, and parent notification letters) and if any non-compliance is identified,
report the root cause of the ongoing non-compliance, a plan to remedy it and the specific corrective
actions taken to ensure that each LEP file reviewed is in full compliance.
Progress Report Due Date(s): December 16, 2013 and March 14, 2014
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