MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Northboro-Southboro
CPR Onsite Year: 2011-2012
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final Report dated 09/21/2012.
Mandatory One-Year Compliance Date: 09/21/2013
Summary of Required Corrective Action Plans in this Report
Criterion Criterion Title
SE 7
SE 18B
Transfer of parental rights at age of majority and student participation and consent at the age of majority
Determination of placement; provision of IEP to parent
CPR Rating
Partially
Implemented
Partially
Implemented
SE 32 Parent advisory council for special education Partially
Implemented
CR 7B Structured learning time Partially
Implemented

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 7 Transfer of parental rights at age of majority and student participation and consent at the age of majority
CPR Rating:
Partially Implemented
Department CPR Findings:
A review of student records and interviews with staff members demonstrated that the district does not consistently one year prior to the student reaching age 18, inform the student and the parent/guardian of the rights that will transfer from the parent/guardian to the student upon the student's 18th birthday.
Description of Corrective Action:
The District will complete a training with special education staff concerning Age of Majority procedures. The District's special education secretary will compile a list of students and their birthdays for students born from 1995-1996 for the present school year. The
District special education secretary will send a list of birthdates to all special education liaisons for their records. In June of each school year, the District special education secretary will run a list of students who will turn 17 years old between September and
January of the following school year. In mid August, the secretary will mail Age of
Majority Notices and the Notice of Transfer of Parental Rights to all students who turn 17 between September and January. In January, the secretary will mail Age of Majority
Notices and Notice of Transfer of Parental Rights to all students who will turn 17 between
February and April. In mid April, the secretary will send Age of Majority Notices and
Notice of Transfer of Parental Rights to all students turning 17 between May and August.
Two weeks prior to a student's 18th birthday, in collaboration with the student's liaison, the secretary will provide the student with the Consent for Age of Majority form. The secretary will track the receipt of signed Age of Majority forms and work with each student's liaison to ensure that students return the form. Additionally, liaisons will ensure that students understand their rights and responsibilities regarding their new status.
Title/Role(s) of responsible Persons:
Director of Student Support Services-Barbara Goodman
Expected Date of
Completion:
03/01/2013
Evidence of Completion of the Corrective Action:
The District will complete an informal record review on the Age of Majority Notice for 17 year olds and the Consent for Age of Majority for 18 year olds. In 5 months an informal record review will be completed.
The District will submit the attendance sheet from the staff training for Age of Majority.
The District will submit a summary of the informal record review for the Age of Majority.
The District will submit copies of signed Age of Majority forms.
Description of Internal Monitoring Procedures:
The Director of Student Support Services and the Assistant Director of Student Support
Services will oversee the process for compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 7 Transfer of parental rights at age of majority and student participation and consent at the age of majority
Corrective Action Plan Status: Partially
Approved
Status Date: 12/06/2012
Basis for Partial Approval or Disapproval:
A system to track students for notice of age of majority was provided. The district needs to ensure that the notice is sent to both the student and the parent. Consent to the IEP
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by the student needs to occur after the student turns 18 years of age.
Department Order of Corrective Action:
District will provide training to the liaisons for students’ age 17 and 18 on the procedures to inform the parent and the student and how to document the consent once the student is 18 years of age for continued special education services.
Required Elements of Progress Report(s):
Provide evidence of training for secretaries and liaisons on the age of majority that includes agenda, handouts and attendance sheet with name, role and signature by
February 7, 2013. Provide a copy of each notice that the district uses for notification by
February 7, 2013.
Subsequent to the training, submit the results of an administrative review from a sample of student records from high school students for evidence that students/parents have been informed of the transfer of rights at the age of majority one year prior to reaching age 18, the IEP contains a statement to this effect, and the district has obtained appropriate consent from the student at age 18 consistent with the choice for decisionmaking. Indicate the number of records reviewed and the number found to be compliant.
For all records not in compliance with this criterion, determine the root cause(s) of the noncompliance and provide the school's plan to remedy the noncompliance to ensure
100% compliance with this criterion. This must be completed by May 29, 2013.
The district must maintain the following documentation and make it available to the
Department onsite upon request: a) List of student names, building names and grade levels of the records reviewed: b) the date of the review: c) Name(s) of the person(s) who conducted the review, their role(s) and their signature(s).
Progress Report Due Date(s):
02/07/2013
05/29/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 18B Determination of placement; provision of IEP to parent
CPR Rating:
Partially Implemented
Department CPR Findings:
Student records, parent surveys and staff interviews indicated that the parent is not always provided with two copies of the proposed IEP and placement immediately following the Team meeting.
Description of Corrective Action:
At the time of the CPR records review, it appeared that the District was not sending two copies of its' proposed IEP to the parent. Although the District's special education secretary began this practice in the fall of 2010, this was not documented in students' N1s until the spring of 2011. For Corrective Action, the District will ensure that all staff, including the secretary, continues to comply with the requirement of documenting that two copies of the IEP are sent home for the parents' consideration. A training will be implemented to all staff as a reminder of this requirement. This issue will also be readdressed at the special education secretaries meeting held in the fall of 2012. An informal record review will be implemented to ensure that each student's N1 states that two copies of the proposed IEP is sent to the parent.
Title/Role(s) of responsible Persons:
Director of Student Support Services-Barbara Goodman
Expected Date of
Completion:
03/01/2013
Evidence of Completion of the Corrective Action:
The District will submit an agenda and attendance sheet for the staff training and secretary's meeting. 2. The District will submit a summary of the informal record review as part of the Corrective Action Plan.
Description of Internal Monitoring Procedures:
The District's special education secretary will review each student's IEP packet when it is returned to the special education office and record that two copies of the students' proposed IEP is sent to the parent. 2. The District's special education coordinator will review each student's N1 to ensure that liaisons are documenting that two copies of the proposed IEP are being sent to the parent.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18B Determination of placement; provision of IEP to parent
Corrective Action Plan Status: Partially
Approved
Status Date: 12/06/2012
Basis for Partial Approval or Disapproval:
The district addressed the need to document that two copies of the IEP are sent to parents. The need to meet the criteria for immediate provision of the IEP to the parent was not addressed.
Department Order of Corrective Action:
Provide the district's procedure for sending parents proposed IEPs immediately. Please note that if the district provides a detailed summary to the parent at the conclusion of the
Team meeting, which includes goal areas, accommodations, and a service delivery grid, the district has two weeks to propose the IEP. If the district does not provide a summary, the IEP must be proposed within 3-5 working days. Please see the Department's guidance on the immediate standard at http://www.doe.mass.edu/news/news.aspx?id=3182.
Required Elements of Progress Report(s):
Please submit a copy of the training agenda and sign-in sheet as evidence that training
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was provided to special education staff and secretaries regarding the regulation that the district must always provide the parent with two (2) copies of the proposed IEP and proposed placement along with the required notice. In order to address the immediate standard of IEP provision, provide the district's procedure, an agenda and sign-in sheets for the appropriate staff by February 7, 2013.
Subsequent to the training, submit the results of an administrative review from a sample of student records from all levels (preschool, elementary, middle, high, out-of-district) for evidence that the district provides the parent with 1) a summary of the Team's agreements at the Team meeting and 2) two copies of the proposed IEP and proposed placement along with the required notice immediately following the development of the
IEP. Indicate the number of records reviewed and the number found to be compliant. For all records not in compliance with this criterion, determine the root cause(s) of the noncompliance and provide the district's plan to remedy the noncompliance to ensure
100% compliance with this criterion by May 29, 2013.
The district must maintain the following documentation and make it available to the
Department onsite upon request: a) List of student names, building names and grade levels of the records reviewed: b) the date of the review: c) Name(s) of the person(s) who conducted the review, their role(s) and their signature(s).
Progress Report Due Date(s):
02/07/2013
05/29/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Northboro-Southboro CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 32 Parent advisory council for special education
CPR Rating:
Partially Implemented
Department CPR Findings:
Interviews indicated that the parent advisory council has not participated in the planning, development and evaluation of the school district's special education programs.
Description of Corrective Action:
The District will work with the school administrator to publish notices in the school newsletter inviting Special Education parents to join the PAC.
The District will speak with PAC leaders about reaching out to high school Special
Education parents.
The District will submit a copy of the PAC invitation included in the school newsletter for high school parents
Title/Role(s) of responsible Persons:
Director of Student Support Services -Barbara Goodman
Expected Date of
Completion:
03/01/2013
Evidence of Completion of the Corrective Action:
A copy of PAC notices to parents and a copy of the PAC invitation to Regional parents will be submitted.
Description of Internal Monitoring Procedures:
The Director of Student Support Services and the Assistant Director of Student Support
Services will oversee the process for compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 32 Parent advisory council for special education
Corrective Action Plan Status: Approved
Status Date: 12/07/2012
Basis for Partial Approval or Disapproval:
The district in collaboration with PAC leadership for the region will solicit participation from high school parents.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a narrative to demonstrate the efforts to secure participation of high school parents in the regional PAC that includes summary of meeting notes and topics for speakers directed to high school parents by May 29, 2013.
Progress Report Due Date(s):
05/29/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CR 7B Structured learning time
CPR Rating:
Partially Implemented
Department CPR Findings:
A review of district documentation and interviews with staff members indicated that students who are in grades 11 and 12 are not required to take physical education.
Description of Corrective Action:
The Superintendent is consulting with other school districts that have been successful in their corrective action plans to provide all high school students with four years of physical education. The Superintendent will work with school administrators and involved district stakeholders to determine how and what extra-curricular activates/sports that qualify for physical education credit. The school administrators will work with the guidance department to determine how to meet every student's need for four years of credit for physical education. The district will complete an informal review of student schedules for physical education credits.
Title/Role(s) of responsible Persons:
Director of Student Support Services-Barbara Goodman
Expected Date of
Completion:
03/01/2013
Evidence of Completion of the Corrective Action:
The District will submit a summary of it’s' review of student schedules for physical education credits. The District will submit a summary of the review to demonstrate compliance with physical education requirements. The District will submit a sample of students' credit records detailing physical education credits for four years.
Description of Internal Monitoring Procedures:
The Superintendent of Schools, in collaboration with the administrators of special education, will oversee the implementation of this corrective action plan.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 7B Structured learning time
Corrective Action Plan Status: Approved
Status Date: 12/07/2012
Basis for Partial Approval or Disapproval:
The district will collaborate with other districts to address the need to have students participate in physical education every year as required. The credit issues will be explored with the guidance department.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a narrative description of the status for increasing physical education for all 4 years for high school students that includes a description of assigning credit for each year by February 7, 2013.
Conduct a review of student schedules for juniors and seniors and report the number of students who have physical education on their schedule each year by May 29, 2013.
Progress Report Due Date(s):
02/07/2013
05/29/2013
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Northborough-Southborough Regional School District
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Rhoda Webb/ELL District Coordinator
CAP Form will expand to as many lines as necessary. Before completing and emailing to pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: December 6, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Structure
Rating: Partially Implemented
Department CPR Finding:
Documentation reviewed indicated that the district uses an ESL curriculum that is based on the
English Language Proficiency Benchmarks and Outcomes (ELPBO). In this regard, the district should note that the Department has new regulations in place which may affect its corrective action plan
(CAP). Please refer to: http://www.doe.mass.edu/rettell/ for more information.
The district did not provide evidence of the amount of hours of direct ESL instruction provided to
English language learners (ELLs) or the students MEP A(Massachusetts English Proficiency
Assessment) levels.
Please see ELE 15 for comments on Professional Development Requirements.
The Department concluded that the district does not have a fully implemented SEI Program as required by Chapter 71A. Content area teachers teaching ELLs have not completed all of the SEI
Category Training and no evidence was provided of the hours of ESL instruction provided to ELLs.
Narrative Description of Corrective Action: 1. The ESL staff is currently adapting the ESL curriculum so that it is based on the WIDA Standards instead of the ELPBO. 2. Please see attached document of ELLs in 2011-12 with hours of instruction according to MEPA levels. The document was also submitted on 10/26/12.
Title/Role of Person(s) Responsible for
Implementation: Rhoda Webb/ELL District
Coordinator
Expected Date of Completion for Each
Corrective Action Activity: 1. On-going; 2.
Completed 10/8/2013
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Evidence of Completion of the Corrective Action: 1. The Northborough-Southborough School
District will have an ESL Curriculum adapted to the WIDA Standards. 2. Roster of ELLs with hours of instruction.
Description of Internal Monitoring Procedures: 1. The ELL District Coordinator will monitor that the ESL curriculum maps are being adapted based on the WIDA Standards by a) providing ESL staff with work sessions to write curriculum, including on Professional Development days , and b) accessing the district’s curriculum website regularly to ensure progress of curriculum writing,
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement and Structure
Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval:
The district submitted program analysis roster showing that ELL students receive direct ESL instruction as recommended in the Department guidelines.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): None required.
Progress Report Due Date(s): No further progress reporting is required.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 9 Instructional Grouping Rating: Partially Implemented
Department CPR Finding: The district did not specify if ELLs are placed together in instructional settings. If the district groups students for ESL instruction, then the criteria used to form these groups must be specified.
Narrative Description of Corrective Action: The following statements are included in the
Northborough-Southborough English Language Education District Protocols:
1.
Our English Language Learners are grouped by grade level as well as similar language proficiency levels.
2.
The district ensures that the ELLs receive effective content instruction at appropriate academic levels as well as English language development instruction. The ELD instruction was based on the English Language
Proficiency Benchmarks and Outcomes until June 2012 and has been based on the WIDA Standards as from September 2012.
Title/Role of Person(s) Responsible for
Implementation: Rhoda Webb, ELL District
Expected Date of Completion for Each
Corrective Action Activity: 10/8/2013
Coordinator
Evidence of Completion of the Corrective Action: 10/8/2013
Description of Internal Monitoring Procedures: Every school year, ELL District Coordinator monitors that the English Language Learners are grouped by grade level as well as similar language proficiency levels.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 9 Instructional
Grouping
Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval:
The documentation submitted indicates that the criteria used to form instructional grouping is consistent with Department guidelines.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): None required.
Progress Report Due Date(s): No further progress reporting is required.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional
Development Requirements
Rating: Partially Implemented
Department CPR Finding: District documentation indicated that the district developed a multi-year
SEI training plan and has been training teachers for several years since 2007-08 to 2011-12. Only the
ELED/ESL teacher has been trained in all four SEI categories. Most content area teachers working with ELLs are not fully trained to shelter content. Overall, many more teachers have been trained in
Category2 (20 teachers) followed by Categories 1(12 teachers), Category 4 (6 teachers) and Category
3 (3 teachers).
The district should note that the Department’s regulations concerning SEI professional development requirements have changed. Please refer to: http://www.doe.mass.edu/retell/ for more information.
Narrative Description of Corrective Action: Northborough-Southborough has been designated as cohort 3 for the RETELL initiative, which will unfold in 2014-15 and 2015-16.
Title/Role of Person(s) Responsible for
Implementation: Rhoda Webb, ELL District
Coordinator/RETELL Liaison
Expected Date of Completion for Each
Corrective Action Activity: 6/30/2016
Evidence of Completion of the Corrective Action: Core academic teachers will have completed the
SEI Endorsement.
Description of Internal Monitoring Procedures: Since RETELL is a state initiative, the role of the
RETELL Liaison will be to ensure that core academic teachers receive letters issued by DESE.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: : ELE 15 Professional
Development Requirements
Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval:
The Department accepts the district’s plan to ensure that all core academic teachers with ELLs and administrators that supervise core academic teachers of
ELLs are endorsed. No further submission is required at this time.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): None required.
Progress Report Due Date(s): No further progress reporting is required.
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