MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Northborough
CPR Onsite Year: 2011-2012
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 09/26/2012.
Mandatory One-Year Compliance Date: 09/26/2013
Summary of Required Corrective Action Plans in this Report
Criterion
SE 2
Criterion Title
Required and optional assessments
SE 9
SE 14
Timeline for determination of eligibility and provision of
documentation to parent
Review and revision of IEPs
SE 18B
Determination of placement; provision of IEP to parent
SE 29
Communications are in English and primary language of
home
Special education facilities and classrooms
SE 55
CR 7
Information to be translated into languages other than
English
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
CR 23
Criterion Title
Comparability of facilities
CPR Rating
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 2 Required and optional assessments
Partially Implemented
Department CPR Findings:
A review of student records and interviews with staff members indicated that the district
did not consistently complete the educational assessment; specifically, information on the
history of the student's educational progress in the general curriculum was missing.
Description of Corrective Action:
The District will create a procedure that details who is responsible for completing the
Educational Assessment forms (A and B). 2. A training will be provided for all staff
responsible for completing these assessments. 3. In five months, the District will
implement an informal records review to assess whether or not students' files have
appropriately completed Educational Assessments A and B.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Support Services-Barbara Goodman
Completion:
03/01/2013
Evidence of Completion of the Corrective Action:
The District will submit at attendance sheet and agenda for the training implemented on
Educational Assessments A and B. 2. The District will submit sample Educational
Assessment Forms A and B completed after the training. 3) The District will submit a
summary of the informal record review as part of the Corrective Action Plan.
Description of Internal Monitoring Procedures:
1. The District's special education secretary will review each student's evaluation packet
when it is returned to the special education office and record receipt of each Educational
Assessment form. 2. The District's Special Education Coordinator, under the supervision
of the special education administrators, will review the content of the forms for
compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 2 Required and optional assessments
Corrective Action Plan Status: Approved
Status Date: 11/05/2012
Basis for Partial Approval or Disapproval:
The district will develop a procedure and identify staff responsible to complete the
student's history in the general curriculum for Educational Assessment A. Identified staff
will receive training to complete the Educational Assessment A for any student receiving
eligibility determination for an initial or re-evaluation. The district will conduct internal
monitoring to determine whether the procedure and training are effective and result in
completed Educational Assessment As in student records.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative description of their new procedures related to the
completion of Educational Assessment A along with evidence of staff training on the
procedures, which will include but not be limited to a training agenda, attendance sheet
and copies of the materials presented. Include a copy of the actual procedure for
documenting a student's educational history in the general curriculum. Please submit this
to the Department by January 9, 2013.
Submit the description of the internal oversight and tracking system and identify the
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Northborough CPR Corrective Action Plan
3
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by January 9, 2013.
Subsequent to the completion of training activities, submit the results of an administrative
review of ten student records sampled across grade levels for the completion and
inclusion of Educational Assessment A for initial and re-evaluation meetings. Indicate the
number of records reviewed, the number found to be compliant, and an explanation of the
root cause for any continued noncompliance and a description of additional corrective
actions taken by the district to address any identified noncompliance. Please submit this
to the Department by May 29, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List
of student names and grade levels for the records reviewed; b) Date of the review; c)
Name of person(s) who conducted the review with their role(s) and signature(s).
Progress Report Due Date(s):
01/09/2013
05/29/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Northborough CPR Corrective Action Plan
4
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 9 Timeline for determination of eligibility and provision of
Partially Implemented
documentation to parent
Department CPR Findings:
A review of student records demonstrated that the district does not consistently, within
forty five school working days after receipt of the parent's written consent to an initial
evaluation or a re-evaluation, determine whether the student is eligible for special
education and provide the parent either a proposed IEP and proposed placement or a
written explanation of the finding of no eligibility.
Description of Corrective Action:
The District needs to assess the root cause of the timeline delays in order to analyze why
parents reported that they were not receiving confirmation of eligibility for special
education services within the required 45 day timeline for initial and three year reevaluations. A training will be implemented for all staff responsible for assessing students
in response to parents' written consent for evaluation. The training will review the
timeline requirements connected to the initial evaluation and re-evaluation processes. The
district will monitor timelines for all students by conducting an informal records review for
all students who are involved in assessments to determine eligibility for special education.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Support Services-Barbara Goodman
Completion:
03/01/2013
Evidence of Completion of the Corrective Action:
The District needs to assess the root cause of the timeline delays in order to analyze why
parents reported that they were not receiving confirmation of eligibility for special
education services within the required 45 day timeline for initial and three year reevaluations. A training will be implemented for all staff responsible for assessing students
in response to parents' written consent for evaluation. The training will review the
timeline requirements connected to the initial evaluation and re-evaluation processes. The
district will monitor timelines for all students by conducting an informal records review for
all students who are involved in assessments to determine eligibility for special education.
Description of Internal Monitoring Procedures:
The District needs to assess the root cause of the timeline delays in order to analyze why
parents reported that they were not receiving confirmation of eligibility for special
education services within the required 45 day timeline for initial and three year reevaluations. A training will be implemented for all staff responsible for assessing students
in response to parents' written consent for evaluation. The training will review the
timeline requirements connected to the initial evaluation and re-evaluation processes. The
district will monitor timelines for all students by conducting an informal records review for
all students who are involved in assessments to determine eligibility for special education.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 9 Timeline for determination of
Approved
eligibility and provision of documentation
Status Date: 11/05/2012
to parent
Basis for Partial Approval or Disapproval:
The district will conduct a root cause analysis to determine why the district does not
consistently convene IEP meetings 45 school working days after receipt of the consent
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Northborough CPR Corrective Action Plan
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signed by the parent. The root cause analysis may indicate that a different response than
training is needed to bring the district in compliance. Also, please note that parents are
not required to request an assessment in writing.
Department Order of Corrective Action:
The results of the root cause analysis must determine what actions the district will take to
correct the delay in convening eligibility determination meetings within 45 school working
days from the date of receipt of the signed consent form. The district must examine all
areas related to the eligibility determination process for the root cause analysis, including
but not limited to the district's current tracking system, personnel responsiveness to
timelines in completing assessments, and processing paperwork for the Team meeting.
Required Elements of Progress Report(s):
Please submit a detailed narrative of the root cause(s) of the noncompliance and the
steps the district has taken to address those issues related to the 45 day timeline. As
part of this, submit a description of the internal oversight and tracking system. Please
identify the person(s) responsible for oversight of these activities, as well as the training
provided to the person(s) responsible for oversight. Please submit this report by January
9, 2013.
Include the agenda, signed attendance sheets, indicating the title and role of staff and the
name and title of the presenter. Please submit this report by January 9, 2013.
Subsequent to the training, please conduct a review of student records. Select a sample
of 10-15 student records representative of preschool, elementary, middle school and out
of district placements with the most recent IEP activity either an initial evaluation to
determine eligibility, or a re-evaluation. Review the records to determine whether the 45
day timeline has been met. Submit the number of student records reviewed by school
level, the number of records that complied with the requirements and for any record
found in continued noncompliance, determine the root cause(s) for the noncompliance
and provide the district's plan to remedy the identified noncompliance to ensure 100%
compliance with this criterion. This progress report is due May 29, 2013.
The district must maintain the following documentation and make it available to the
Department upon request: a) List of student names, building names and grade levels of
the records reviewed; b) the date of the review; c) Name(s) of the person(s) who
conducted the review, their role(s) and signatures(s).
Progress Report Due Date(s):
01/09/2013
05/29/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Northborough CPR Corrective Action Plan
6
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 14 Review and revision of IEPs
Partially Implemented
Department CPR Findings:
Interviews with staff members and parent surveys indicated that the district is not
consistently convening an annual Team meeting on or before the anniversary date of the
IEP. Specifically, interviews indicated that when the parent is accompanied by an
advocate, the district requires an administrator to attend the Team meeting, which
sometimes results in rescheduling of the Team meeting to convene beyond the
anniversary date of the IEP.
Description of Corrective Action:
The District will retrain Special Education staff on the regulations for convening the Team
within 45 working school days of parents' consent to evaluate and the scheduling of these
meetings when an advocate will be present. Timelines will be monitored for initial and reevaluation meetings for compliance. The District will complete a record review of all initial
and re-evaluation meetings. In five months an informal record review will be completed to
review attendance sheets for meetings that an advocate attended and the date of the
meetings.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Support Services-Barbara Goodman
Completion:
03/01/2013
Evidence of Completion of the Corrective Action:
The District will submit sample attendance sheets for meetings that an advocate
attended.
The District will submit the attendance sheet from the staff training on timelines.
The District will write a summary of the informal record review as part of the Corrective
Action Plan.
Description of Internal Monitoring Procedures:
The Director of Student Support Services and the Assistant Director of Student Support
Services will oversee the process for compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 14 Review and revision of IEPs
Corrective Action Plan Status: Partially
Approved
Status Date: 11/13/2012
Basis for Partial Approval or Disapproval:
The district proposes actions to address eligibility timelines; however, this finding
concerns timeliness of convening annual reviews to revise IEPs. The district does address
training of special education staff when advocates will be present at IEP meetings, and an
administrative review is included as part of the corrective action plan.
Department Order of Corrective Action:
The district must conduct a root cause analysis to determine why IEPs are exceeding the
anniversary date to determine what course to take for a corrective action.
Required Elements of Progress Report(s):
Provide a detailed narrative description of the root cause(s) of the noncompliance and the
steps the district has taken to address those issues related to IEP meetings for annual
timelines. As part of this, submit a description of the internal oversight and tracking
system. Please identify the person(s) responsible for oversight of these activities. And the
training provided to the persons responsible for oversight. Include the agenda, signed
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Northborough CPR Corrective Action Plan
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attendance sheets, indicating title/role of staff and the name and title of the presenter.
Please submit this report by January 9, 2013.
Subsequent to the training, please conduct a review of student records. Select a sample
of 15-20 student records representative of preschool, elementary, middle school levels
and out of district placements with the most recent IEP annual review to determine
whether the Team met before the anniversary date of the IEP. Review the records to
determine whether the Team met before the IEP expired. Submit the number of student
records reviewed by school level, the number of records that complied with the
requirements and for any record found in continued noncompliance, determine the root
cause(s) of the noncompliance and provide the district's plan to remedy the identified
noncompliance to ensure 100% compliance with this criterion.
The district must maintain the following documentation and make it available to the
Department onsite upon request: a) List of student names, building names and grade
levels of the records reviewed: b) the date of the review: c) Name(s) of the person(s)
who conducted the review, their role(s) and their signature(s). This progress report is due
May 29, 2013.
Progress Report Due Date(s):
01/09/2013
05/29/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Northborough CPR Corrective Action Plan
8
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
Student records, parent surveys and staff interviews indicated that the parent is not
always provided with two copies of the proposed IEP and placement immediately following
the Team meeting.
Description of Corrective Action:
At the time of the CPRF records review, it appeared that the District was not sending two
copies of its' proposed IEP to parents. Although the District's special education secretary
began this practice in the fall of 2010, this was not documented in students' N1s until the
spring of 2011. For Corrective Action, the District will ensure that all staff, including the
secretary, continues to comply with the requirement of documenting that two copies of
the IEP are sent home for the parents' consideration. A training will be implemented to
all staff as a reminder of this requirement. This issue will also be addressed at the special
education secretaries meeting held in the fall of 2012. An informal record review will be
implemented to ensure that each student's N1 states that two copies of the proposed IEP
is sent to the parent.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Support Services-Barbara Goodman
Completion:
03/01/2013
Evidence of Completion of the Corrective Action:
The District will submit an agenda and attendance sheet for the staff training and
secretaries' meeting. 2) The District will submit a summary of the informal record review
As part of the Corrective Action Plan.
Description of Internal Monitoring Procedures:
1. The District's special education secretary will review each student's IEP packet when it
is returned to the special education office and record that two copies of each student's
proposed IEP is sent to the parent. 2) The District's special education coordinator will
review each student's N1 to ensure that liaisons are documenting that two copies of the
proposed IEP are being sent to the parent.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 18B Determination of placement;
Approved
provision of IEP to parent
Status Date: 11/05/2012
Basis for Partial Approval or Disapproval:
The district has implemented a corrective action for ensuring that parents receive two
copies of the IEP once it has been proposed. The district did not provide a remedy for
their failure to propose IEPs immediately following the Team meeting.
Department Order of Corrective Action:
Provide the district's procedure for sending parents proposed IEPs immediately. Please
note that if the district provides a detailed summary to the parent at the conclusion of the
Team meeting, which includes goal areas, accommodations, and a service delivery grid,
the district has two weeks to propose the IEP. If the district does not provide a summary,
the IEP must be proposed within 3-5 working days. Please see the Department's guidance
on the immediate standard at http://www.doe.mass.edu/news/news.aspx?id=3182.
Required Elements of Progress Report(s):
Please submit a copy of the training agenda and sign-in sheet as evidence that training
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Northborough CPR Corrective Action Plan
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was provided to special education staff and secretaries regarding the regulation that the
district must always provide the parent with two (2) copies of the proposed IEP and
proposed placement along with the required notice.
In order to address the immediate standard of IEP provision, provide the district's
procedure, an agenda and sign-in sheets for the appropriate staff by January 9, 2013.
Subsequent to the training, submit the results of an administrative review from a sample
of student records from all levels (preschool, elementary, middle, high, out-of-district) for
evidence that the district provides the parent with two (2) copies of the proposed IEP and
proposed placement along with the required notice immediately following the
development of the IEP. Indicate the number of records reviewed and the number found
to be compliant. For all records not in compliance with this criterion, determine the root
cause(s) of the noncompliance and provide the district's plan to remedy the
noncompliance to ensure 100% compliance with this criterion by May 29, 2013.
The district must maintain the following documentation and make it available to the
Department onsite upon request: a) List of student names, building names and grade
levels of the records reviewed: b) the date of the review: c) Name(s) of the person(s)
who conducted the review, their role(s) and their signature(s).
Progress Report Due Date(s):
01/09/2013
05/29/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Northborough CPR Corrective Action Plan
10
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 29 Communications are in English and primary language of
Partially Implemented
home
Department CPR Findings:
A review of student records and interviews with staff members indicated that the district
is not consistently translating or providing oral interpretation of notices for those parents
who have a home language other than English.
Description of Corrective Action:
The District will create a list of students whose families require translations.
The District will review the process of translations with the Special Education staff.
The Special Education secretary will monitor the need for translations.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Support Services-Barbara Goodman
Completion:
03/01/2013
Evidence of Completion of the Corrective Action:
The District will complete an informal record review for translations of required
documents.
The District will submit a copy of the attendance sheet from the Special Education staff
meeting.
The District will submit a summary of the record review.
The District will submit samples of translated documents.
Description of Internal Monitoring Procedures:
The Director of Student Support Services and the Assistant Director of Student Support
Services will oversee the process for compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 29 Communications are in English and
Approved
primary language of home
Status Date: 11/13/2012
Basis for Partial Approval or Disapproval:
The district did not propose a procedure for translations and a system to document oral
translations. A proposal for an administrative review was included as part of the corrective
action.
Department Order of Corrective Action:
The district must have a procedure for obtaining written translations of important
documents, a procedure for securing an appropriate interpreter for IEP Team meetings
and a system to document oral translations.
Required Elements of Progress Report(s):
The district must develop procedures to document translations and use of interpreters.
The district will submit copies of the procedures and evidence of staff training on these
procedures, which will include but not be limited to a training agenda, attendance sheet
and copies of the materials presented. Please submit this to the Department on or before
by January 9, 2013.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by January 9, 2013.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Northborough CPR Corrective Action Plan
11
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, and an explanation of the root
cause for any continued noncompliance and a description of additional corrective actions
taken by the district to address any identified noncompliance. Please submit this to the
Department on or before by May 29, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
01/09/2013
05/29/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Northborough CPR Corrective Action Plan
12
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
Observations indicated at the Zeh Elementary School and the Proctor Elementary School
that the learning centers are used for multiple groups of students at the same time,
resulting in an environment with significant distractions for those student accessing
services such as learning support and speech therapy.
Description of Corrective Action:
The Special Education administrators will work with the building administrators of Zeh and
Proctor School to study instructional spacing needs within their buildings.
The administration will consider scheduling small group services for special education and
ELL in classrooms that are not already being used for other instructional purposes.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Support Services-Barbara Goodman
Completion:
03/01/2013
Evidence of Completion of the Corrective Action:
In five months the District will submit a copy of small group instruction locations for the
Zeh and Proctor schools.
Description of Internal Monitoring Procedures:
The Director of Student Support Services and the Assistant Director of Student Support
Services will oversee the process for compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 55 Special education facilities and
Status Date: 11/13/2012
classrooms
Basis for Partial Approval or Disapproval:
The district will review schedules for small group instruction to ensure that groups are not
in the same room at the same time.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a copy of the floor plans for Zeh and Proctor Elementary Schools with spaces
identified for small groups. Also include the schedules for those rooms that are used for
small group instruction for special education and other groups by January 9, 2013.
The Department will conduct a site visit following the progress report submission in
January 2013. Propose a date by which a representative of the Department can make an
onsite visit to the Zeh and Proctor Elementary Schools by January 9, 2013.
Progress Report Due Date(s):
01/09/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Northborough CPR Corrective Action Plan
13
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7 Information to be translated into languages other than
Partially Implemented
English
Department CPR Findings:
See SE 29.
Description of Corrective Action:
The District will create a list of students whose families require translations.
The District will review the process of translations with the Special Education staff.
The Special Education secretary will monitor the need for translations.
The District will complete an informal record review for translations of required
documents.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Support Services-Barbara Goodman
Completion:
03/01/2013
Evidence of Completion of the Corrective Action:
The District will submit a copy of the attendance sheet from the Special Education staff
meeting.
The District will submit a summary of the record review.
The District will submit samples of translated documents.
Description of Internal Monitoring Procedures:
The Director of Student Support Services and the Assistant Director of Student Support
Services will oversee the process for compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
CR 7 Information to be translated into
Approved
languages other than English
Status Date: 11/13/2012
Basis for Partial Approval or Disapproval:
The district must have and use a system for determining which parents/guardians have
limited English skills and so need translations or interpreters. Compliance with this
standard includes establishing a system of oral interpretation to assist parents/guardians
with limited English skills, including those who speak low-incidence languages. This is a
district-wide requirement and is not limited to providing translated special education
documents.
Department Order of Corrective Action:
Develop a system-wide tracking or information system that documents parents/guardians
with limited English skills. This tracking system must be maintained and used for districtwide purposes. Identify which staff will manage data collection and management.
Develop procedures for translation, use of interpreters and for documenting oral
translations. Use the procedures as the basis for training appropriate school staff,
including principals and guidance counselors, as well as special education staff.
Required Elements of Progress Report(s):
Develop a system-wide tracking or information system that documents parents/guardians
with limited English skills. This tracking system must be maintained and used for districtwide purposes. Identify which staff will manage data collection and maintenance and
include the date of the system's implementation. Please submit this to the Department on
or before by January 9, 2013.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Northborough CPR Corrective Action Plan
14
In addition, develop procedures for staff to document translations and use of interpreters.
The district will submit copies of the procedures and evidence of staff training on these
procedures, which will include but not be limited to a training agenda, attendance sheet
and copies of the materials presented. Please submit this to the Department on or before
by January 9, 2013.
Submit the description of the internal oversight and tracking system that ensures staff is
properly using translation procedures and identify the person(s) responsible for this
oversight. Submit this information by January 9, 2013.
Submit the results of an administrative review of student records: For each student
sampled, please review special education, cumulative records, and English language
learner records as appropriate. Please note that students do not need to be English
Language Learners for their parents to require language support. Indicate the number of
records reviewed, the number found to be compliant, and an explanation of the root
cause for any continued noncompliance and a description of additional corrective actions
taken by the district to address any identified noncompliance. Please submit this to the
Department on or before by May 29, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
01/09/2013
05/29/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Northborough CPR Corrective Action Plan
15
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 23 Comparability of facilities
Partially Implemented
Department CPR Findings:
See SE 55. Additionally, observations demonstrated that English language development
services are provided in a shared classroom with multiple activities occurring
simultaneously.
Description of Corrective Action:
The Special Education administrators will work with the building administrators of Zeh and
Proctor School to study instructional spacing needs within their buildings.
The administration will consider scheduling small group services for special education and
ELL in classrooms that are not already being used for other instructional purposes.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Support Services, Barbara Goodman
Completion:
03/01/2013
Evidence of Completion of the Corrective Action:
In five months the District will submit a copy of small group instruction locations for the
Zeh and Proctor schools.
Description of Internal Monitoring Procedures:
The Director of Student Support Services and the Assistant Director of Student Support
Services will oversee the process for compliance
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 23 Comparability of facilities
Corrective Action Plan Status: Approved
Status Date: 11/13/2012
Basis for Partial Approval or Disapproval:
The district will work on scheduling to ensure that more than one group is not meeting at
the same time.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a copy of the floor plans for Zeh and Proctor Elementary Schools with spaces
identified for small groups. Also include the schedules for those rooms that are used for
small group instruction for special education and other groups by January 9, 2013.
The Department will conduct a site visit following the progress report submission in
January 2013. Propose a date by which a representative of the Department can make an
onsite visit to the Zeh and Proctor Elementary Schools by January 9, 2013.
Progress Report Due Date(s):
01/09/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Northborough CPR Corrective Action Plan
16
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Northborough
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Rhoda Webb, ELL District Coordinator
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: November 15, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Rating: Partially Implemented
Structure
Department CPR Finding: Concerning the curriculum, the district uses the Massachusetts
Curriculum Framework and the English Language Proficiency Benchmarks and Outcomes (ELPBO) to
provide content instruction to ELLs. To date the district has completed curriculum maps for grades K3 and is working toward the completion of curriculum maps for grades 4 through 8. In this regard, the
district should note that the Department has new regulations in place which may affect the school’s
corrective action plan (CAP). Please refer to: http://www.doe.mass.edu/retell/ for more information.
Please see ELE 15 for comments on Professional Development.
To summarize, the district does not have a fully implemented SEI program as required by Chapter 71A.
Content area teachers have not been fully trained in SEI. And the district will now need to refocus its
ESL curriculum efforts.
Narrative Description of Corrective Action: The ELD staff will focus on writing ESL curriculum
maps for grades 4 through 8 based on the WIDA Standards. Because of the implementation of the new
standards, the district proposes to complete the curriculum maps in 3 phases. Phase 1: The ELD staff
will write a newcomers curriculum for grades 4-8 (2012-13). Phase 2: The ELD staff will write an
ESL curriculum for intermediate students in grades 4-8 (2013-14). Phase 3: The ELD staff will write
an ESL curriculum for transitioning students in grades 4-8 (2013-14).
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL District Coordinator/Rhoda Corrective Action Activity: 10/31/2013
Webb
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Northborough CPR Corrective Action Plan
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Evidence of Completion of the Corrective Action: The ESL newcomers curriculum maps for grades
4-8 will be sent to DESE as evidence of completion of the Corrective Action on 10/31/2013.
Description of Internal Monitoring Procedures: The ELL District Coordinator will monitor that the
grade 4-8 ESL curriculum maps for newcomers are being written based on the WIDA Standards by a)
providing ESL staff with work sessions to write curriculum, as evidenced by attendance sheets, and b)
accessing the district’s curriculum website every month to ensure progress of curriculum writing,
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement
and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Since the new regulations as they pertain to WIDA were passed prior to the on-site visit, the
Department will be neither approving nor disapproving any curriculum documents/plans that were
made for on-site visits conducted before the state’s adoption of the WIDA standards in June 2012. The
Department will be communicating with all districts during the upcoming school year to provide them
with further guidance on developing Department approved ESL/ELD curriculum. No further
submission is required at this time.
The Department accepts the district’s plan under ELE 15 to ensure that all core academic teachers with
ELLs and administrators that supervise core academic teachers of ELLs are endorsed. No further
submission is required at this time.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): None required
Progress Report Due Date(s): N/A
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 14 Licensure Requirements
Rating: Partially Implemented
Department CPR Finding: Documentation reviewed indicated that the district has ESL licensed
teachers at the elementary schools. However, it is not clear if middle school ELLs are also being
served by a licensed ESL teacher.
Narrative Description of Corrective Action: As from September 2012, the middle school is being
served by a licensed ESL tutor.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL District Coordinator/Rhoda Corrective Action Activity: 12/21/2012
Webb
Evidence of Completion of the Corrective Action: A copy of the educator’s license will be mailed
to DESE.
Description of Internal Monitoring Procedures: The educator’s ESL License in on file.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Northborough CPR Corrective Action Plan
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 14 Licensure
Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
The district states that the middle school has been served by a licensed ESL tutor since September
2012. The district should note that ESL instruction consistent with Chapter 71A can only be delivered
by an ESL licensed teacher; therefore, hiring a tutor cannot be a remedy for the noncompliance
described in the Department’s CPR finding for ELE 5.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
Please provide evidence of the licensure of the current ELL teacher(s) providing ESL instruction to
ELLs by September 30, 2013.
Progress Report Due Date(s): September 30, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional Development Rating: Partially Implemented
Requirements
District documentation indicated that the district developed a multi-year SEI training plan and has
been training teachers for several years since 2007-08 to 2011-12. Some teachers across the district
have been trained in all four of the SEI categories; however, most content area teachers working with
ELLs are not fully trained to shelter content. Overall, many more teachers have been trained in
Category 1 than Categories 2, 3 and 4. The number of trained teachers in each category varied by
school.
The district should note that the Department’s regulations concerning SEI professional development
requirements have changed. Please refer to: http://www.doe.mass.edu/retell/ for more information.
A. Narrative Description of Corrective Action: The Northborough Administrators are
aware of current regulations concerning RETELL. To that effect, the Administrators
will identify core academic teachers as well as administrators who will be participating
in RETELL (Cohort 2), which is scheduled to take place in 2013-14 through 2015-16.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Rhoda Webb/ELL CoordinatorCorrective Action Activity: 7/31/2013
RETELL Liaison
Evidence of Completion of the Corrective Action: Roster identifying core academic teachers and
administrators who will participate in the RETELL initiative in 2013-14.
Description of Internal Monitoring Procedures: The ELL District Coordinator, in conjunction with
all Administrators, will identify core academic teachers and administrators who will participate in the
RETELL courses by July 31, 2013. The list of participants will be submitted to DESE at that time.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Northborough CPR Corrective Action Plan
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 Professional
Development Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): None required
Progress Report Due Date(s): N/A
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 16 Equitable Facilities
Rating: Partially Implemented
Department CPR Finding: Observations indicated that shared space is used to provide English
Language Development services provided by ESL teachers at Zeh and Proctor Elementary Schools.
Narrative Description of Corrective Action: ELE 16 has been addressed through CR 23 and a
response is due to DESE by January 9, 2013.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 16 Equitable Facilities
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district addressed this criterion under CR 23
with a response due January 9, 2013.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): See CR 23
Progress Report Due Date(s): N/A
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Northborough CPR Corrective Action Plan
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