MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Northampton-Smith Vocational
Agricultural
CPR Onsite Year: 2011-2012
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 05/29/2012.
Mandatory One-Year Compliance Date: 05/29/2013
Summary of Required Corrective Action Plans in this Report
Criterion
SE 24
SE 32
Criterion Title
Notice to parent regarding proposal or refusal to initiate or
change the identification, evaluation, or educational
placement of the child or the provision of FAPE
Communications are in English and primary language of
home
Parent advisory council for special education
SE 55
Special education facilities and classrooms
CR 3
Access to a full range of education programs
CR 6
Availability of in-school programs for pregnant students
SE 29
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
CR 7
CR 10A
Criterion Title
Information to be translated into languages other than
English
Student handbooks and codes of conduct
CR 11A
Designation of coordinator(s); grievance procedures
CR 12A
CR 23
Annual and continuous notification concerning
nondiscrimination and coordinators
Notice to students 16 or over leaving school without a high
school diploma, certificate of attainment, or certificate of
completion
Comparability of facilities
CR 25
Institutional self-evaluation
CR 16
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 24 Notice to parent regarding proposal or refusal to initiate or Partially Implemented
change the identification, evaluation, or educational placement of
the child or the provision of FAPE
Department CPR Findings:
The district's Notice of School District Action (N1) does not consistently contain a
description of any other options that the Team considered and the reasons why those
options were rejected.
Description of Corrective Action:
The District will state in the N1 letters what the rejected options were and why those
options were rejected. The District will also specifically state (if there are no rejected
options) that there were no rejected options considered in every N1 letter.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
05/29/2013
Evidence of Completion of the Corrective Action:
The District will submit a sample of an N1 letter done with those statements included.
Description of Internal Monitoring Procedures:
The District will keep a log of student files that have been reviewed for this information.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 24 Notice to parent regarding
Approved
proposal or refusal to initiate or change
Status Date: 07/19/2012
the identification, evaluation, or
educational placement of the child or the
provision of FAPE
Basis for Partial Approval or Disapproval:
The district stated that it will describe in the Notice of School District Action (N1) the
rejected options and why those options were rejected, and will specifically state if no
options were rejected. The district did not state, however, that staff would be trained to
address the notice requirements.
Department Order of Corrective Action:
The district must provide evidence that appropriate staff were advised of this new
procedure.
Required Elements of Progress Report(s):
Provide evidence that appropriate staff were advised of the new procedure for developing
N1 letters, including meeting agendas, attendance sheets with name and role, along with
a sample copy of a completed N1 letter with all required elements by October 19, 2012.
Report the results of a review of student records containing N1 letters developed between
November 1, 2012 and January 1, 2013. Report the number of records reviewed, and the
number of records in compliance. For any records not in compliance, determine the root
cause(s) of that non-compliance and describe the district's plan to remedy the noncompliance.
*Please note that when monitoring the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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grade levels for the record review; b) Date of the review; c) Name of person(s) who
conducted the review, their roles(s), and their signature(s
Progress Report Due Date(s):
10/19/2012
01/31/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 29 Communications are in English and primary language of
Partially Implemented
home
Department CPR Findings:
Document review, record review, and interviews indicate that while some documents,
such as handbooks and codes of conduct, are translated into the major languages spoken
by parents or guardians, school-based communications being sent to parents and
guardians of limited English proficient (LEP) students are not consistently provided to
parents in English and the primary language of the home if such primary language is
other than English. See ELE 11 and 12.
Description of Corrective Action:
The District will have all IEPs translated through a contract with ESPED (our electronic
database company) to families that have indicated on our home language survey that the
primary home language is in another language.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
05/29/2013
Evidence of Completion of the Corrective Action:
The District will submit an example of a translated IEP and N1.
Description of Internal Monitoring Procedures:
The District will keep track of students on IEPs that have indicated a second language on
ther home language survey and ensure that special education documents get translated
into the primary language.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 29 Communications are in English and
Status Date: 07/19/2012
primary language of home
Basis for Partial Approval or Disapproval:
The district stated that it will have all IEPs and notices translated and provided to parents
and guardians of LEP students through the use of its ESPED system. The district will
provide examples of translated IEPs and Notice of School District Action (N1)forms to the
Department. The district will develop a tracking and oversight system to ensure that
parents and guardians of students whose primary home language is other than English
receive IEPs and N1 notices in English and the language of the home.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a description of the new tracking and oversight system along with the name(s)
and role(s) of the personnel responsible, developed to ensure that parents and guardians
of students whose primary home language is other than English receive IEPs and N1
notices in English and the language of the home, along with copies of translated IEPs and
N1 notices provided to parents and guardians by October 19, 2012.
Submit the results of a review of the records of LEP students whose primary language of
the home is other than English containing IEPs and N1 letters developed between October
19, 2012 and January 4, 2013. Report the number of records reviewed, and the number
of records in compliance. For any records not in compliance, determine the root cause(s)
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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of that non-compliance, and describe the district's plan to remedy the non-compliance by
January 31, 2013.
*Please note that when monitoring the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who
conducted the review, their roles(s), and their signature(s
Progress Report Due Date(s):
10/19/2012
01/31/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 32 Parent advisory council for special education
Partially Implemented
Department CPR Findings:
While the school district conducts a workshop annually within the district on the rights of
students and their parents and guardians under the state and federal special education
laws, the district has not yet established a district-wide parent advisory council on special
education with by-laws regarding officers and operational procedures.
Description of Corrective Action:
The District will continue to solicit members for a Sped PAC through writing letters,
making phone calls, and advertising for Sped PAC members and meetings. The District
will also be applying for a waiver of this criterion during the next school year based on our
unique circumstances as an independent school district with a catchment area of over 50
towns.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
05/29/2013
Evidence of Completion of the Corrective Action:
The District will submit any letters, a log of phone calls, emails, other attempts at
soliciting PAC membership. The District will also submit meeting agendas and sign in
sheets.
Description of Internal Monitoring Procedures:
A file will kept with a compilation of this information.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 32 Parent advisory council for special
Status Date: 07/19/2012
education
Basis for Partial Approval or Disapproval:
The district states it will submit documentation of its efforts to develop a Special
Education Parent Advisory Council (PAC), including letters, a log of telephone calls,
emails, meeting agendas and sign in sheets, along with a copy of the application for a
waiver submitted to the Department for the 2012-2013 school year.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit documentation of the district's efforts to develop a Special Education Parent
Advisory Council (PAC), including letters, telephone log, emails, meeting agendas, and
sign in sheets, along with a copy of the application for a waiver submitted to the
Department for the 2012-2013 school year by October 10, 2012.
Provide an update documenting the district's efforts to create a PAC or evidence of an
operating PAC such as bylaws and signed attendance sheets by January 31, 2013.
Progress Report Due Date(s):
10/19/2012
01/31/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
The school has placed three special education classrooms together in a small hallway
where there are no general education classrooms. The placement of these classrooms
does not maximize the inclusion of such students into the life of the school.
Description of Corrective Action:
The District has already moved the special education classrooms in question.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
05/29/2013
Evidence of Completion of the Corrective Action:
The District will submit a new florr plan outlining the new locations of special education
classrooms.
Description of Internal Monitoring Procedures:
n/a
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 55 Special education facilities and
Status Date: 07/19/2012
classrooms
Basis for Partial Approval or Disapproval:
The district stated that the three special education classrooms in question were moved to
other, more appropriate, locations and that a floor plan of the new locations will be
provided to the Department.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a floor plan detailing the new locations of the classrooms originally identified in
the finding for this criterion by October 19, 2012.
Provide the date that has been arranged with the Department to conduct an onsite
verification visit by January 31, 2013.
Progress Report Due Date(s):
10/19/2012
01/31/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 3 Access to a full range of education programs
Partially Implemented
Department CPR Findings:
The school's statement of policy regarding access to the full range of education programs
does not include a reference to homelessness.
Description of Corrective Action:
The school's statement has already been changed to reflect a reference to homelessness.
Title/Role(s) of responsible Persons:
Expected Date of
Principal
Completion:
05/29/2013
Evidence of Completion of the Corrective Action:
A copy of the relevant handbook pages will be submitted.
Description of Internal Monitoring Procedures:
n/a
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 3 Access to a full range of education
Status Date: 07/16/2012
programs
Basis for Partial Approval or Disapproval:
The district stated that the statement has been changed to contain a reference to
homelessness and that a copy of the relevant text will be submitted to the Department.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a copy of the handbook containing the school's statement of policy regarding
access to the full range of education programs that includes a reference to homelessness
by October 19, 2012.
Progress Report Due Date(s):
10/19/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Northampton-Smith Vocational Agricultural CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 6 Availability of in-school programs for pregnant students
Partially Implemented
Department CPR Findings:
Document review reveals that the school's written policy for pregnant students requires
the approval of the student's physician to be on file in order for the student to continue to
participate. The school does not require such certification for all students for other
physical or emotional conditions requiring the attention of a physician.
Description of Corrective Action:
The policy regarding pregnant students requiring approval of the student's physician to be
on file in order for the student to continue to participate will be brought to the board of
trustees for proposed deletion.
Title/Role(s) of responsible Persons:
Expected Date of
Principal
Completion:
05/29/2013
Evidence of Completion of the Corrective Action:
The District will submit the official minutes from the Board of Trustees meeting
(anticipated Fall 2012) in which the proposed policy deletion was discussed and approval
for deletion occurred.
Description of Internal Monitoring Procedures:
n/a
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 6 Availability of in-school programs
Status Date: 07/16/2012
for pregnant students
Basis for Partial Approval or Disapproval:
The district stated that the present policy for pregnant students will be brought to the
attention of the Board of Trustees for deletion of the policy in the Fall of 2012. The district
intends to submit the official minutes from the Board of Trustees meeting demonstrating
that the policy was discussed and the deletion of the policy occurred.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit the minutes from the Board of Trustees meeting demonstrating that the policy
was discussed and deletion of the policy occurred. This progress report is due by January
31, 2013.
Progress Report Due Date(s):
01/31/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7 Information to be translated into languages other than
Partially Implemented
English
Department CPR Findings:
Interviews and document reviews indicate that recruitment and promotional materials
being disseminated to residents of the areas being served by the school are not always
translated into the major languages spoken by residents with limited English skills.
Description of Corrective Action:
Recruitment and promotional materials will be translated into Spanish (our primary indistrict second language) for distribution.
Title/Role(s) of responsible Persons:
Expected Date of
Admissions Coordinator, Principal
Completion:
05/29/2013
Evidence of Completion of the Corrective Action:
Samples of recruitment materials will be submitted.
Description of Internal Monitoring Procedures:
n/a
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 7 Information to be translated into
Status Date: 07/19/2012
languages other than English
Basis for Partial Approval or Disapproval:
The district stated it plans to have recruitment and promotional materials translated into
Spanish, the major language spoken by residents in areas served by the district, in order
to distribute those materials.
The district will submit samples of the translated materials to the Department.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit samples of the translated promotional and recruitment materials by January 31,
2013.
Progress Report Due Date(s):
01/31/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10A Student handbooks and codes of conduct
Partially Implemented
Department CPR Findings:
Document review indicates that student handbooks and codes of conduct do not contain
appropriate procedures for the discipline of students with Section 504 accommodations.
Student handbooks do not reference M.G.L. c. 76, s. 5, stating that no student shall be
denied admission on account of race, color, sex, religion, national origin, or sexual
orientation.
Description of Corrective Action:
The student handbook will now include language regarding disciplinary procedures for
Section 504 accommodations and reference to M.G.L. c. 76, s. 5.
Title/Role(s) of responsible Persons:
Expected Date of
Principal
Completion:
05/29/2013
Evidence of Completion of the Corrective Action:
Copies of relevant handbook pages will be submitted.
Description of Internal Monitoring Procedures:
n/a
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 10A Student handbooks and codes of
Status Date: 07/19/2012
conduct
Basis for Partial Approval or Disapproval:
The district indicates it is making changes to the student handbook to include language
regarding disciplinary procedures for Section 504 accommodations and reference to
M.G.L. c. 76, s. 5. stating that no student shall be denied admission on account of race,
color, sex, religion, national origin, or sexual orientation and that copy of the relevant
handbook pages will be submitted to the Department.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit a copy of relevant, revised handbook pages including language regarding
disciplinary procedures for Section 504 accommodations and reference to M.G.L. c. 76, s.
5. stating that no student shall be denied admission on account of race, color, sex,
religion, national origin, or sexual orientation by October 19, 2013.
Progress Report Due Date(s):
10/19/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 11A Designation of coordinator(s); grievance procedures
Partially Implemented
Department CPR Findings:
Document review indicates that the school's published grievance procedures for students
and employees provide for prompt and equitable resolution of complaints alleging
discrimination but do not indicate what the bases of the complaints must be (sex or
disability).
Description of Corrective Action:
Handbook language will be added to include reference to the basis of complaints being
sex or disability.
Title/Role(s) of responsible Persons:
Expected Date of
Principal
Completion:
05/29/2013
Evidence of Completion of the Corrective Action:
Copies of relevant handbook pages will be submitted.
Description of Internal Monitoring Procedures:
n/a
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 11A Designation of coordinator(s);
Status Date: 07/16/2012
grievance procedures
Basis for Partial Approval or Disapproval:
The district stated that it will revise its handbook language to include a reference to the
basis of complaints being sex or disability, and will provide copies of the relevant
handbook pages to the Department.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit relevant copies of the handbook pages including a reference to the basis of
complaints alleging discrimination being sex or disability, by October 19, 2012.
Progress Report Due Date(s):
10/19/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Northampton-Smith Vocational Agricultural CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 12A Annual and continuous notification concerning
Partially Implemented
nondiscrimination and coordinators
Department CPR Findings:
Document review demonstrates that the school advises students, parents, employees and
the general public before the beginning of each school year that all vocational
opportunities will be offered regardless of race, color, national origin, sex or disability, but
does not include the name(s), office address(es), and phone number(s) of the person(s)
designated under CR 11A to coordinate compliance under Title IX and Section 504 in that
notice.
Description of Corrective Action:
The handbook will include a page that delineates compliance liasons for all areas including
Title IX and Section 504.
Title/Role(s) of responsible Persons:
Expected Date of
Principal
Completion:
05/29/2013
Evidence of Completion of the Corrective Action:
Copies of the relevant handbook pages will be submitted.
Description of Internal Monitoring Procedures:
n/a
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 12A Annual and continuous
Status Date: 07/19/2012
notification concerning nondiscrimination
and coordinators
Basis for Partial Approval or Disapproval:
The district stated that it will include a page in the handbook that delineates compliance
liaisons for all areas including Title IX and Section 504, and that copies of the relevant
handbook pages will be submitted to the Department.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit a copy of the relevant pages of the handbook that includes the name(s), office
address(es), and telephone number(s) of the Liaison(s) designated under CR 11A to
coordinate compliance under Title IX and Section 504 by October 19, 2012.
Progress Report Due Date(s):
10/19/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Northampton-Smith Vocational Agricultural CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 16 Notice to students 16 or over leaving school without a
Partially Implemented
high school diploma, certificate of attainment, or certificate of
completion
Department CPR Findings:
The district's written notice to students and parents does not contain the information that
at the request of the parent or guardian, the district may consent to an extension of the
time for the meeting of not longer than fourteen days.
Description of Corrective Action:
The written notice to students and parents will be changed to contain the information that
at the request of the parents or guardian, the district may consent to an extension of the
time for the meeting of not longer that fourteen days.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services/Guidance
Completion:
05/29/2013
Evidence of Completion of the Corrective Action:
A copy of the template letter will be submitted including the added language.
Description of Internal Monitoring Procedures:
A log of student names will be kept for whom the new letter is sent.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 16 Notice to students 16 or over
Status Date: 07/19/2012
leaving school without a high school
diploma, certificate of attainment, or
certificate of completion
Basis for Partial Approval or Disapproval:
The district stated that it will change the written notice to students and parents to include
all required information. The district will to submit a copy of the revised template letter
to the Department. The district will keep a copy of the log of student/parent names to
whom the letter was sent.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit a copy of the notice letter to students containing the information that at the
request of the parents or guardian, the district may consent to an extension of the time
for the meeting of not longer that fourteen days by October 19, 2012.
Provide a copy of the log of the names of students and/or parents/guardians to whom the
district has sent the revised letter by January 31, 2013.
Progress Report Due Date(s):
10/19/2012
01/31/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CR 23 Comparability of facilities
Department CPR Findings:
See SE 55.
Description of Corrective Action:
See SE 55
Title/Role(s) of responsible Persons:
Director of Student Services, Principal
CPR Rating:
Partially Implemented
Expected Date of
Completion:
05/29/2013
Evidence of Completion of the Corrective Action:
See SE 55
Description of Internal Monitoring Procedures:
n/a
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 23 Comparability of facilities
Corrective Action Plan Status: Approved
Status Date: 07/19/2012
Basis for Partial Approval or Disapproval:
See SE 55.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
See SE 55.
Progress Report Due Date(s):
10/19/2012
01/31/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Northampton-Smith Vocational Agricultural CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 25 Institutional self-evaluation
Partially Implemented
Department CPR Findings:
Document review and interviews indicate that the school does not evaluate all aspects of
its program annually to ensure that all students, regardless of race, color, sex, religion,
national origin, limited English proficiency, sexual orientation, disability, or housing
status, have equal access to all programs, including athletics and other extracurricular
activities.
Description of Corrective Action:
A survey will be designed and distributed to staff, parents, and students regarding our
programming and the access for all students.
Title/Role(s) of responsible Persons:
Expected Date of
Principal
Completion:
05/29/2013
Evidence of Completion of the Corrective Action:
A copy of the survey will be submitted along with a summary outlining the findings,
including what was done to address any findings that indicate our program may not be
accessible to all students.
Description of Internal Monitoring Procedures:
n/a
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 25 Institutional self-evaluation
Corrective Action Plan Status: Approved
Status Date: 07/19/2012
Basis for Partial Approval or Disapproval:
The district intends to conduct a survey with staff, parents, and students to evaluate
programming and access for all students. The district will submit a copy of the survey
along with a summary of findings, including any changes made based on those findings.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit a copy of the survey conducted to ensure that all students, regardless of race,
color, sex, religion, national origin, limited English proficiency, sexual orientation,
disability, or housing status, have equal access to all programs, including athletics and
other extracurricular activities by October 19, 2012.
Submit a summary of the findings, including a description of any changes made based on
those findings, by January 31, 2013.
Progress Report Due Date(s):
10/19/2012
01/31/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Northampton-Smith Vocational Agricultural CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Smith Vocational and Agricultural High School
Corrective Action Plan Review
Program Area: English Learner Education
Prepared by: Name of School/District Staff Member
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Structure
Rating: Partially Implemented
Department CPR Finding:
The district did not submit any documentation to the Department concerning an ESL curriculum. In
this regard the district should note that the Department has new regulations in place, which may affect
the district’s corrective action plan (CAP). Please refer to: http://www.doe.mass.edu/retell/ for more
information.
Documents reviewed indicated that English language learners (ELLs) scoring at each of the four
MEPA (Massachusetts English Proficiency Assessment) levels are not receiving sufficient amounts of
ESL instruction consistent with Department guidance. The district provides the same amount of ESL
services regardless of the students’ level of English proficiency. (Please refer to
http://www.doe.mass.edu/mcas/mepa/guidance.html - p. 5)
Please refer to ELE 15 for comments on Sheltered English Immersion (SEI) professional development
training.
To summarize the district does not have a fully implemented SEI program as an ESL curriculum has
not been developed, content area teachers have not received training in all four SEI categories and the
amount of hours of ESL instruction provided to ELLs is inconsistent with Department guidance.
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Narrative Description of Corrective Action:
The District has re-structured the ESL program to meet the needs of students at varying
proficiency levels. Students at each level are receiving sufficient services as the MEPA guidelines
state are appropriate for each level. Schedules are available upon request.
A majority of teachers have received category training over the previous years however with the
turnover in staff each year it is difficult to ensure all staff are trained. In addition, the
opportunities for low incidence districts to participate in trainings has also been difficult The
District is awaiting the new RETELL guidelines in order to develop a plan for professional
development. Category trainings are no longer available.
Since the CPR site visit there has been a full ESL curriculum developed using the WIDA
frameworks. This curriculum is available upon request.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Corrective Action Activity: completed
Implementation: ELL Director
Evidence of Completion of the Corrective Action: Student schedules and curriculum are available
upon request.
Description of Internal Monitoring Procedures: The District will review and revise the curriculum
annually and will develop a plan to meet the requirements for RETELL.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement
and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
The Department accepts the district’s plan to ensure that all core academic teachers with ELLs and
administrators that supervise core academic teachers of ELLs are endorsed.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
1) Please provide a detailed plan that shows that the district is providing sufficient ESL
instruction to all ELL students during the 2013-2014 school year based on the Department's
Guidance on using MEPA Results to Plan Sheltered English Immersion (SEI) Instruction and
make Reclassification Decisions for Limited English Proficient (LEP) Students from
September 2009 found at http://www.doe.mass.edu/mcas/mepa/2009/guidance.doc
2) Please complete district information in the attached spreadsheet labeled ELL List for each ELL
student in the district.
Progress Report Due Date(s): January 24, 2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 9 Instructional
Grouping
Rating: Partially Implemented
Department CPR Finding: The district did not specify if it uses instructional grouping to provide ESL
services and if so, the criteria used to form the groups.
Narrative Description of Corrective Action: The District groups students according to age except for
certain services dependent on their level. However they are mixed in the same way in their vocational
settings as well so it is a regular practice
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Director
Corrective Action Activity: completed
Evidence of Completion of the Corrective Action: Student schedules are available upon request.
Description of Internal Monitoring Procedures: The ELL Director oversees scheduling for the entire
school and will monitor groupings each year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 9 Instructional
Grouping
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district indicates that students are grouped
dependent on their level for certain services, but the narrative does not specify how the decisions
regarding the grouping are made. Therefore, it is still unclear whether the district only groups ELL
students together in instructional settings if their levels of English proficiency are similar.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
Provide a copy of the 2013-14 ESL teacher schedules for all grade levels district wide. All schedules
should include the following for each block of time: 1. Names of the ELL students; 2. Grade level for
each student; 3. English proficiency level for each student by January 24, 2014.
Progress Report Due Date(s): January 24, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access to
Academic Programs and Services
Rating: Partially Implemented
Department CPR Finding: Interviews and document reviews indicated that information, such as
notices, is not always provided to LEP students in a language that they understand. See SE 29.
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Narrative Description of Corrective Action: Announcements and notices are translated for students
at the lower levels of English proficiency. A bi-lingual para-professional reviews school
announcements and notices with the students at the beginning of each day. All notices that go home to
homes where English is a second language are translated. Please see our Civil Rights Progress
Reports.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Principal
Corrective Action Activity: completed
Evidence of Completion of the Corrective Action: Notices can be provided upon request.
Description of Internal Monitoring Procedures: School secretary (who is bi-lingual) will translate
all regular documents that need to go home or clarify announcements as well as the bi-lingual paraprofessional assigned to our students throughout the day.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11 Equal Access to
Academic Programs and Services
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Provide a list of the major languages spoken in the
district and sending districts along with copies of documents translated into the major languages of the
district, including handbooks and codes of conduct, information about extracurricular activities, and
school events, by January 24, 2014.
Progress Report Due Date(s): January 24, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 12 Equal access to
nonacademic and extracurricular activities
Rating: Partially Implemented
Department CPR Finding:
Interviews and document reviews indicated that information about extracurricular activities and
school events was not always provided to LEP students in a language that they understand. See SE 29.
Narrative Description of Corrective Action: Same as ELE 11.
Title/Role of Person(s) Responsible for
Implementation: Principal
Expected Date of Completion for Each
Corrective Action Activity: completed
Evidence of Completion of the Corrective Action: Notices in second language available upon
request.
Description of Internal Monitoring Procedures: Same as ELE 11
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 12 Equal access to
nonacademic and extracurricular
Status of Corrective Action:
Approved
Partially Approved
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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Disapproved
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activities
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): See ELE 11
Progress Report Due Date(s): January 24, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 14 Licensure Requirements
Rating: Not implemented
Department CPR Finding: The district has a bilingual paraprofessional providing ESL services.
Narrative Description of Corrective Action: A response to the Draft report indicated that this finding
is not accurate. The ESL teacher’s license was submitted to that response. If the State needs another
copy the District can provide it.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Director
Corrective Action Activity: completed
Evidence of Completion of the Corrective Action: License available upon request.
Description of Internal Monitoring Procedures: n/aRe-licensure documentation is monitored by the
Superintendent’s Office.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 14 Licensure
Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
Please provide evidence of the licensure of the current ELL teacher(s) or any other staff person
providing ESL instruction to ELLs, by January 24, 2014.
Progress Report Due Date(s): January 24, 2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: ELE 15
Professional Development Requirements
Department CPR Finding: Documentation reviewed indicated that some teachers have been trained
in three (1, 2 and 4) of four of the Sheltered English Immersion (SEI) professional development
categories. The multiyear SEI PD training plan reviewed did not provide specific information about
the district training plans.
The district should note that the Department is currently studying data and talking to professionals in
the field to determine whether to apply the SEI endorsement and training requirement to vocational
instructors. We will be reporting back to the Board of Education this fall regarding our
recommendation for vocational educators. Please refer to http://www.doe.mass.edu/retell/ for more
information.
Narrative Description of Corrective Action: The District cannot put together a training plan for the
new RETELL initiative until guidelines for doing so are released from the Department.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Principal, Curriculum
Corrective Action Activity: ?
Coordinator, Superintendent
Evidence of Completion of the Corrective Action: Training plan once it is able to be developed
Description of Internal Monitoring Procedures: Re-licensure documentation is monitored by the
Superintendent’s Office
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 Professional
Development Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): N/A
Progress Report Due Date(s): None Required
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program Evaluation
Rating: Not implemented
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Department CPR Finding: Document review and interview indicated that the district does not
conduct periodic evaluations of the effectiveness of it’s the district’s ELE program in developing
students’ English language skills.
Narrative Description of Corrective Action: The District will be conducting an annual evaluation of
the ELE program by soliciting parents feedback via a survey, using data from both the ACCESS test
and MCAS, review of PD and curriculum implementation through supervision and evaluation.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Curriculum Coordinator, ELL
Corrective Action Activity: May 2013
Director
Evidence of Completion of the Corrective Action: Evaluation Report
Description of Internal Monitoring Procedures: ELL Director will conduct and keep on file an
annual evaluation report.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17 Program
Evaluation
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Provide the results of a review of the effectiveness of the
district’s ELE program in developing students’ English language skills along with a description of any
changes made based on that evaluation, by May 23, 2014. (There is also an optional program
evaluation form available at www.doe.mass.edu/ell/resources.html)
Progress Report Due Date(s): May 23, 2014
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Smith Vocational Agricultural School
Corrective Action Plan Forms
Program Area: Career/Vocational Technical Education
Prepared by: Name of School/District Staff Member
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: May 28, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 1
Rating: Partially Implemented
Career guidance and placement services, including career
assessments and assistance with the development of a
four-year career plan, are provided in order to assist each
student enrolled in a career/vocational technical education
program in making the transition to the workforce,
postsecondary education, and/or apprenticeship programs.
Vocational Technical Education Regulations 603 CMR
4.03(4(d), Perkins Section 135
Department CPR Finding:
Review of documents provided by the district and interviews indicated that the district has introduced
career planning activities, but there is no system for development of four year career plans with regular
monitoring and updating. Career guidance and placement services are provided to assist students in
their transition to the workforce and apprenticeship training where applicable, but there is very little
documentation of career guidance and placement services to assist students with transition to college.
See CVTE 8.
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Narrative Description of Corrective Action:
The District implemented our new system for career planning in Spring of 2012. All students met one to
one with their assigned guidance counselor and created a four year course/career plan. Data was used
from Career Crusing as well as other data sources such as grades, standardized testing, shop/industry
information, etc. to plan post-secondary goals. This activity will continue each year and plans will
continue to be updated annually, including activities around college planning.
Title/Role of Person(s) Responsible for
Implementation: Director of Guidance/Guidance
Counselors
Expected Date of Completion for Each
Corrective Action Activity:
May 28, 2013
Evidence of Completion of the Corrective Action:
Course plans for every student will be on file and made available. A sample template and examples of
student course plans will be submitted.
Description of Internal Monitoring Procedures:
A random sample of student files will be reviewed annually by Director of Guidance to ensure
compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 1
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): A sample template and examples of student course plans.
Progress Report Due Date(s): October 19, 2012 and January 31, 2013 (if needed)
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 2
Rating: Partially Implemented
MCAS and/or other academic assessment results are used
to design instructional and support services. Perkins
Section 135, Vocational Technical Education Regulations
603 CMR 4.03(4)
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Department CPR Finding:
Review of documents provided by the district and interviews indicated that while the district uses
assessment results for course placement, all students are required to participate in MCAS prep courses
even when assessment results indicate otherwise. Assessment results are used to provide instructional
and support services such as evening dual enrollment for some students who are interested in attending a
4 year college, but there are no documented procedures for how the district makes such determinations
or how students have equal access to such support services. See CVTE 4.
Narrative Description of Corrective Action:
The District will change the name of the current “MCAS prep” courses as they were not designed to be
MCAS remediation courses but additional blocks of time for extended Math and ELA instructional time
(the goal being increased scores on MCAS). Those courses are an extension of the students’ regular ELA
and Math courses.
The District also uses MCAS data to identify students who do need remediation in Math, ELA, or
Science. Those students are then scheduled into a last period remediation class on their shop weeks to
target instructional support. In addition, the District uses GRADE/GMADE assessment and MCAS
results to identify students eligible for Title One services. Those students are then scheduled into our
Title One courses and teachers are provided testing results to target instruction.
Title/Role of Person(s) Responsible for
Implementation:
Director of Guidance/Principal
Expected Date of Completion for Each
Corrective Action Activity:
May 28, 2013
Evidence of Completion of the Corrective Action:
A sample of student schedules will be submitted with the changes included. Also, a sample of student
schedules reflecting Title One course placement and their GRADE/GMADE and MCAS assessment
results summary will be submitted.
Description of Internal Monitoring Procedures:
N/A
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 2
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): None Required.
Progress Report Due Date(s): None required.
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 3
Rating: Partially Implemented
The district assesses students for the acquisition of safety
& health, technical that includes embedded academic,
employability, management & entrepreneurship, and
technological knowledge and skills. Perkins Section 135,
M.G.L. c.74 Section 2, Vocational Technical Education
Regulations 603 CMR 4.03 (4)
Department CPR Finding:
Review of document submitted by the district and interviews indicated that not all programs assess
students for the acquisition of technological knowledge and skills.
Narrative Description of Corrective Action: Technological skills will be assessed during the shop
Exploratory period. The entreprenership course taught all 4 years will be enhancedto include technology
standards in the frameworks. Shops with specific technology will be responsible for teaching,
implementation and assessment of such technology.
Title/Role of Person(s) Responsible for
Implementation: Director of Guidance, Vocational
Director
Expected Date of Completion for Each
Corrective Action Activity: November, 2012
Evidence of Completion of the Corrective Action: Assessment results will be made available to DESE
and a sample will be submitted.
Description of Internal Monitoring Procedures: Assessment results will be added to the student
records and monitored by the Director of Guidance. Shop records will be monitored using VTCTS for
compliance by the Vocational Director.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE3
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): A sample of the assessment utilized.
Progress Report Due Date(s): October 19, 2012 and January 31, 2013 (if needed)
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 4
Information concerning career/vocational technical
education programs is provided to students and to their
parents/guardians. Such information shall include
admission requirements for career/vocational technical
programs; specific programs/courses that are available;
employment and/or further education and registered
apprenticeship opportunities. Perkins Section 135,
Vocational Technical Education Regulations 603 CMR
4.03 (4) (6).
Rating: Partially Implemented
Department CPR Finding:
Review of documents provided by the district and interviews indicated that the district does not provide
information regarding secondary/postsecondary linkages to all parents and students. The district does
not have a current Program of Studies that includes academic and technical courses. See CVTE 2 as
well.
Narrative Description of Corrective Action:
The District will be updating and revising their Program of Studies for distribution next school year.
Shops will be submitting information on the four years within their shops, including information
regarding industry standards, hours, certifications/licenses to be obtained, etc. Their will also be postsecondary options included for each shop and linkage to high wage jobs at various levels of postsecondary education (high school diploma, 2 year degree, 4 year degree, etc.)
Title/Role of Person(s) Responsible for
Implementation: Superintendent/Admissions
Coordinator/Vocational Director/Principal
Expected Date of Completion for Each
Corrective Action Activity:
May 28, 2013
Evidence of Completion of the Corrective Action:
The District will submit the updated Program of Studies.
Description of Internal Monitoring Procedures:
N/A
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 4
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): A copy of the updated and revised Program of Studies.
Progress Report Due Date(s): October 19, 2012 and January 31, 2013 (if needed)
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 5
Rating: Partially Implemented
All individuals including those who are members of special
populations are provided with equal access to career/vocational
technical education programs, services and activities and are not
discriminated against on the basis of their status as members of
special populations or race, color, gender, religion, national
origin, English language proficiency, disability, or sexual
orientation. Perkins Sections 122 & 135, Vocational Technical
Education Regulations 603 CMR 4.03(4) (6 (7), M.G.L.c.76,
Section 5.
Department CPR Finding:
Documents submitted by the district and interviews indicated that not all students are provided equal
access to guidance services and activities. See CVTE 2.
Narrative Description of Corrective Action:
See CVTE 1 (all students will meet annunally with their assigned guidance counselor ensuring access to
guidance services).
Title/Role of Person(s) Responsible for
Implementation:
Director of Guidance/Guidance Counselors
Expected Date of Completion for Each
Corrective Action Activity:
May 28, 2013
Evidence of Completion of the Corrective Action:
See CVTE 1 (sample career plans will be submitted and all career plans will be made available)
Description of Internal Monitoring Procedures:
See CVTE 1
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 5
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): None required.
Progress Report Due Date(s): None required.
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 8
Rating: Partially Implemented
The programs in which students are enrolled meet the
Perkins IV definition of career and technical education as
contained in Appendix A (Massachusetts Perkins IV
Career and Technical Education Program Checklist) of
the Massachusetts Perkins IV Manual. Perkins Sections 3
& 135
Department CPR Finding:
Review of documents provided by the district and interviews indicated that several programs are not
designed to support students’ seamless transition to postsecondary education. See CVTE 1.
Narrative Description of Corrective Action:
See CVTE 1 and 4 (updated Career Plans and Program of Studies will include this information)
Title/Role of Person(s) Responsible for
Implementation:
Superintendent/Principal/Vocational
Director/Admissions Coordinator/Director of
Guidance
Expected Date of Completion for Each
Corrective Action Activity:
May 28, 2013
Evidence of Completion of the Corrective Action:
See CVTE 1 and 4 (submission of Career Plans and Program of Studies)
Description of Internal Monitoring Procedures:
N/A
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 8
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): None required.
Progress Report Due Date(s): None required.
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 10
Rating:
Representatives of business/industry; organized labor (union); colleges(s);
Partially
parent(s)/guardian(s); student(s); representative(s) from registered apprenticeship
Implemented
program(s) (only required if the occupational field of the program has a registered
apprenticeship program) are involved in the development, implementation, and review
of career/vocational technical programs. Representation is race, linguistic, disability,
and nontraditional by gender inclusive, and if not, there is a plan (formal recruitment
process) to make it inclusive. Perkins Section 135, M.G.L. c.74 Section 6, Vocational
Technical Education Regulations 603 CMR 4.03 (1)
Department CPR Finding:
Documentation provided by district indicates that several programs lack post-secondary representation.
These include: Agriculture, Auto Collision, Automotive Technology, Carpentry, Cosmetology, Health
Assisting and Manufacturing.
Narrative Description of Corrective Action: Recruitment letters will be crafted and sent to appropriate
post secondary institutions. Department Heads will be made aware through professional development of
their responsibility under Perkins Section 135, M.G.L. c.74 Section 6, Vocational Technical Education
Regulations 603 CMR 4.03 (1) to maintain their advisory committees inclusive and participating in the
planning, development, implementation and review of career/vocational technical programs.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Superintendent/Principal/Vocational Corrective Action Activity: November 16, 2013
Director
Evidence of Completion of the Corrective Action: All Advisory Committees will be in compliance
with Perkins Section 135, M.G.L. c.74 Section 6, Vocational Technical Education Regulations 603 CMR
4.03 (1). Professional development sign in sheets will be submitted.
Description of Internal Monitoring Procedures: The rosters of Advisory Committees will be reviewed
by the Superintendent and Vocational Director to insure compliance two months prior to each posted
Advisory meeting.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 10
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): A copy of the recruitment letter.
Progress Report Due Date(s): October 19, 2012 and January 31, 2013 (if needed)
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 11
Rating: Partially Implemented
Programs are structured so that students acquire
safety & health, technical that includes embedded
academic, employability, management &
entrepreneurship, and technological knowledge and
skills. Perkins Section 135, M.G.L. c. 74 Section 2,
Vocational Technical Education Regulations 603
CMR 4.03 (4) 4.06
Department CPR Finding:
Review of documents and interviews indicated that programs do not include the technological knowledge
and skills required in the Massachusetts Vocational Technical Education Frameworks.
Narrative Description of Corrective Action: All career/technical aeas will record compentencies using
VTCTS or other DESE approved software.
Title/Role of Person(s) Responsible for
Implementation: Vocational Director
Expected Date of Completion for Each
Corrective Action Activity: May 28, 2013
Evidence of Completion of the Corrective Action: VTCTS tracking results will be recorded by the
DESE system.
Description of Internal Monitoring Procedures: Vocational Director will monitor compliance monthly.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 11
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): A sample copy of the VTCTS.
Progress Report Due Date(s): October 19, 2012 and January 31, 2013 (if needed)
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 12
Rating: Partially Implemented
Linkages between secondary and postsecondary education
including registered apprenticeship programs exist
through, at a minimum, articulation agreements that are
annually reviewed and approved. Perkins Section 135,
Vocational Technical Education Regulations 603 CMR
4.03 (4)
Department CPR Finding: Reviewers found evidence, through review of documents submitted by the
district and through interviews, that although there are articulation agreements, many were out of date
and there is no system.
Narrative Description of Corrective Action:
The District will update articulation agreements. Teachers with articulation agreements and
apprenticeships will receive a training in the 2012 school year to review criteria for awarding certificates
in addition to reviewing pathways for post-secondary options. Shop Department Heads will also send out
a signature page to the institution for each articulation; the templates will be designed by the site
coordinator. Guidance counselors will also be trained in monitoring articulation eligibility to be linked to
student college planning for grades 11 and 12.
Title/Role of Person(s) Responsible for
Implementation:
Admissions Coordinator/Superintendent/Vocational
Director
Expected Date of Completion for Each
Corrective Action Activity:
May 28, 2013
Evidence of Completion of the Corrective Action:
Signature pages from the institutions will be submitted as well as sign in sheets and agendas from the
staff trainings.
Description of Internal Monitoring Procedures:
The District will assess need for updating of agreements annually.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 12
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): A copy of the updated and revised Articulation
Agreements.
Progress Report Due Date(s): October 19, 2012 and January 31, 2013 (if needed)
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Northampton-Smith Vocational Agricultural CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 17
Rating: Partially Implemented
Activities are provided to prepare students, including
students that are members of special populations, for high
skill, high wage, or high demand occupations that will lead
to self-sufficiency.
Perkins Section 135; Vocational Technical Education
Regulations 603 CMR 4.03(4).
Department CPR Finding:
Documents submitted by the district, and interviews indicated that activities to prepare students for high
skill, high wage, or high-demand occupations are not provided to all students. See Criteria CVTE 1,2, &
12.
Narrative Description of Corrective Action:
See CVTE 1, 4, and 12
Title/Role of Person(s) Responsible for
Implementation:
See CVTE 1, 4, and 12
Expected Date of Completion for Each
Corrective Action Activity:
May 28, 2013
Evidence of Completion of the Corrective Action:
See CVTE 1, 4, and 12
Description of Internal Monitoring Procedures:
N/A
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 17
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): None required.
Progress Report Due Date(s): None required.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Northampton-Smith Vocational Agricultural CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 18
Rating: Partially Implemented
Staff in career/vocational technical education programs are
appropriately licensed or are working under a current
Department-issued waiver. Perkins Section 135, M.G.L. c.
74 Section 18, Vocational Technical Education
Regulations 603 CMR 4.03 (5) 4.07 and M.G.L. c. 71
Section 38G, Regulations for Educator Licensure and
Preparation Program Approval 603 CMR 7.00
Department CPR Finding:
Documentation provided by the district indicated that not all technical teachers are appropriately licensed.
Narrative Description of Corrective Action: Non-licensed teachers have been non-renewed.
Title/Role of Person(s) Responsible for
Implementation: Principal
Expected Date of Completion for Each Corrective
Action Activity: October 30, 2012
Evidence of Completion of the Corrective Action: October EPIMS shall list the roster of licensed
instructors.
Description of Internal Monitoring Procedures: Principal shall maintain a roster of all CTE teachers and
their current license information.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 18
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): None required.
Progress Report Due Date(s): None required.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Northampton-Smith Vocational Agricultural CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 20
Rating: Partially Implemented
Career/vocational technical education instructional
facilities meet current occupational standards. Perkins
Section 135; Vocational Technical Education Regulations
603 CMR 4.03 (3) (4) (7)(8)
Department CPR Finding:
A safety audit conducted by the CVTE Safety Specialist indicated not all instructional facilities and
equipment used for career/vocational technical education meet current occupational standards, i.e., are
generally comparable to facilities in applicable operating businesses and industries. The Office for
Career/Vocational Technical Education will send a Safety Survey Report to the superintendent detailing
concerns about this criterion.
Narrative Description of Corrective Action: Each and every violation is being addressed either by
cleanup, organizing, alteration or replacement of facilities. Administration will conduct monthly walk
thrus to enforce compliance with OSHA and Industry Standards.
Title/Role of Person(s) Responsible for
Implementation: Facilities Director, Vocational
Director
Expected Date of Completion for Each
Corrective Action Activity: October 30, 2012
Evidence of Completion of the Corrective Action: Successful reinspection.
Description of Internal Monitoring Procedures: Monthly progress reports are submitted to DESE.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 20
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): The district will continue to submit a Progress Report on
safety issues every thirty days, to David Edmonds in the Office for Career/Vocational Technical
Education, until all safety issues have been mitigated.
Progress Report Due Date(s): Every thirty days until all safety issues have been mitigated.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Northampton-Smith Vocational Agricultural CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 21
Rating: Partially Implemented
Career/vocational technical education instructional
equipment meets current occupational standards. Perkins
Section 135; Vocational Technical Education Regulations
603 CMR 4.03 (3) (4) (7)(8)
Department CPR Finding:
A safety audit conducted by the CVTE Safety Specialist indicated not all instructional facilities and
equipment used for career/vocational technical education meet current occupational standards, i.e., are
generally comparable to facilities in applicable operating business and industries. The Office for
Career/Vocational Technical Education will send a Safety Survey Report to the superintendent detailing
concerns about this criterion.
Narrative Description of Corrective Action: Each and every violation on the list is being corrected
either by 1. Engineering or removal of the hazard. 2. Replacement of equipment with industry standard
safety devices. 3. Insuring all staff and students use and are trained in the proper Personal Protective
equipment. Administration will conduct monthly walk thrus to enforce compliance with OSHA and
Industry Standards.
Title/Role of Person(s) Responsible for
Implementation: Facilities Director, Vocational
Director
Expected Date of Completion for Each
Corrective Action Activity: October 30, 2012
Evidence of Completion of the Corrective Action: Successful reinspection.
Description of Internal Monitoring Procedures: Monthly progress reports are submitted to DESE.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 21
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): The district will continue to submit a Progress Report on
safety issues every thirty days, to David Edmonds in the Office for Career/Vocational Technical
Education, until all safety issues have been mitigated.
Progress Report Due Date(s): Every thirty days until all safety issues have been mitigated.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Northampton-Smith Vocational Agricultural CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 25
Rating: Partially Implemented
(Note: This criterion applies only to Chapter 74-approved
vocational technical education.)
The district has adequate financial resources to enable the
programs to meet current industry and Occupational
Safety and Health Administration (OSHA) standards with
respect to facilities, safety, equipment, and supplies.
Vocational Technical Education Regulations 603 CMR
4.03 (8)
Department CPR Finding:
Documentation and interviews indicated that the direct support from the City of Northampton has
declined over the past few years. This decline has affected the district’s ability to fund program supplies,
limiting implementation of the technical strand of the Vocational Technical Frameworks.
Narrative Description of Corrective Action: Board of Trustees and Superintendent are addressing the
net school spending requirement with the Mayor of Northampton.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Board of Trustees, Superintendent Corrective Action Activity: May 28, 2013
Evidence of Completion of the Corrective Action: Agenda and appropriate minutes from any and all
meetings with the City, Trustees and DESE.
Description of Internal Monitoring Procedures: N/A
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 25
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): A copy of the agenda and the appropriate minutes from
any and all meetings with the City and Trustees concerning this matter.
Progress Report Due Date(s): October 19, 2012 and January 31, 2013 (if needed)
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Northampton-Smith Vocational Agricultural CPR Corrective Action Plan
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