MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION Program Quality Assurance Services COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN Charter School or District: Northampton-Smith Vocational Agricultural CPR Onsite Year: 2011-2012 Program Area: Special Education All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final Report dated 05/29/2012. Mandatory One-Year Compliance Date: 05/29/2013 Summary of Required Corrective Action Plans in this Report Criterion SE 24 SE 32 Criterion Title Notice to parent regarding proposal or refusal to initiate or change the identification, evaluation, or educational placement of the child or the provision of FAPE Communications are in English and primary language of home Parent advisory council for special education SE 55 Special education facilities and classrooms CR 3 Access to a full range of education programs CR 6 Availability of in-school programs for pregnant students SE 29 CPR Rating Partially Implemented Partially Implemented Partially Implemented Partially Implemented Partially Implemented Partially Implemented Criterion CR 7 CR 10A Criterion Title Information to be translated into languages other than English Student handbooks and codes of conduct CR 11A Designation of coordinator(s); grievance procedures CR 12A CR 23 Annual and continuous notification concerning nondiscrimination and coordinators Notice to students 16 or over leaving school without a high school diploma, certificate of attainment, or certificate of completion Comparability of facilities CR 25 Institutional self-evaluation CR 16 CPR Rating Partially Implemented Partially Implemented Partially Implemented Partially Implemented Partially Implemented Partially Implemented Partially Implemented COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN Criterion & Topic: CPR Rating: SE 24 Notice to parent regarding proposal or refusal to initiate or Partially Implemented change the identification, evaluation, or educational placement of the child or the provision of FAPE Department CPR Findings: The district's Notice of School District Action (N1) does not consistently contain a description of any other options that the Team considered and the reasons why those options were rejected. Description of Corrective Action: The District will state in the N1 letters what the rejected options were and why those options were rejected. The District will also specifically state (if there are no rejected options) that there were no rejected options considered in every N1 letter. Title/Role(s) of responsible Persons: Expected Date of Director of Student Services Completion: 05/29/2013 Evidence of Completion of the Corrective Action: The District will submit a sample of an N1 letter done with those statements included. Description of Internal Monitoring Procedures: The District will keep a log of student files that have been reviewed for this information. CORRECTIVE ACTION PLAN APPROVAL SECTION Criterion: Corrective Action Plan Status: Partially SE 24 Notice to parent regarding Approved proposal or refusal to initiate or change Status Date: 07/19/2012 the identification, evaluation, or educational placement of the child or the provision of FAPE Basis for Partial Approval or Disapproval: The district stated that it will describe in the Notice of School District Action (N1) the rejected options and why those options were rejected, and will specifically state if no options were rejected. The district did not state, however, that staff would be trained to address the notice requirements. Department Order of Corrective Action: The district must provide evidence that appropriate staff were advised of this new procedure. Required Elements of Progress Report(s): Provide evidence that appropriate staff were advised of the new procedure for developing N1 letters, including meeting agendas, attendance sheets with name and role, along with a sample copy of a completed N1 letter with all required elements by October 19, 2012. Report the results of a review of student records containing N1 letters developed between November 1, 2012 and January 1, 2013. Report the number of records reviewed, and the number of records in compliance. For any records not in compliance, determine the root cause(s) of that non-compliance and describe the district's plan to remedy the noncompliance. *Please note that when monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of student names and MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 3 grade levels for the record review; b) Date of the review; c) Name of person(s) who conducted the review, their roles(s), and their signature(s Progress Report Due Date(s): 10/19/2012 01/31/2013 MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 4 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN Criterion & Topic: CPR Rating: SE 29 Communications are in English and primary language of Partially Implemented home Department CPR Findings: Document review, record review, and interviews indicate that while some documents, such as handbooks and codes of conduct, are translated into the major languages spoken by parents or guardians, school-based communications being sent to parents and guardians of limited English proficient (LEP) students are not consistently provided to parents in English and the primary language of the home if such primary language is other than English. See ELE 11 and 12. Description of Corrective Action: The District will have all IEPs translated through a contract with ESPED (our electronic database company) to families that have indicated on our home language survey that the primary home language is in another language. Title/Role(s) of responsible Persons: Expected Date of Director of Student Services Completion: 05/29/2013 Evidence of Completion of the Corrective Action: The District will submit an example of a translated IEP and N1. Description of Internal Monitoring Procedures: The District will keep track of students on IEPs that have indicated a second language on ther home language survey and ensure that special education documents get translated into the primary language. CORRECTIVE ACTION PLAN APPROVAL SECTION Criterion: Corrective Action Plan Status: Approved SE 29 Communications are in English and Status Date: 07/19/2012 primary language of home Basis for Partial Approval or Disapproval: The district stated that it will have all IEPs and notices translated and provided to parents and guardians of LEP students through the use of its ESPED system. The district will provide examples of translated IEPs and Notice of School District Action (N1)forms to the Department. The district will develop a tracking and oversight system to ensure that parents and guardians of students whose primary home language is other than English receive IEPs and N1 notices in English and the language of the home. Department Order of Corrective Action: Required Elements of Progress Report(s): Provide a description of the new tracking and oversight system along with the name(s) and role(s) of the personnel responsible, developed to ensure that parents and guardians of students whose primary home language is other than English receive IEPs and N1 notices in English and the language of the home, along with copies of translated IEPs and N1 notices provided to parents and guardians by October 19, 2012. Submit the results of a review of the records of LEP students whose primary language of the home is other than English containing IEPs and N1 letters developed between October 19, 2012 and January 4, 2013. Report the number of records reviewed, and the number of records in compliance. For any records not in compliance, determine the root cause(s) MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 5 of that non-compliance, and describe the district's plan to remedy the non-compliance by January 31, 2013. *Please note that when monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of student names and grade levels for the record review; b) Date of the review; c) Name of person(s) who conducted the review, their roles(s), and their signature(s Progress Report Due Date(s): 10/19/2012 01/31/2013 MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 6 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN Criterion & Topic: CPR Rating: SE 32 Parent advisory council for special education Partially Implemented Department CPR Findings: While the school district conducts a workshop annually within the district on the rights of students and their parents and guardians under the state and federal special education laws, the district has not yet established a district-wide parent advisory council on special education with by-laws regarding officers and operational procedures. Description of Corrective Action: The District will continue to solicit members for a Sped PAC through writing letters, making phone calls, and advertising for Sped PAC members and meetings. The District will also be applying for a waiver of this criterion during the next school year based on our unique circumstances as an independent school district with a catchment area of over 50 towns. Title/Role(s) of responsible Persons: Expected Date of Director of Student Services Completion: 05/29/2013 Evidence of Completion of the Corrective Action: The District will submit any letters, a log of phone calls, emails, other attempts at soliciting PAC membership. The District will also submit meeting agendas and sign in sheets. Description of Internal Monitoring Procedures: A file will kept with a compilation of this information. CORRECTIVE ACTION PLAN APPROVAL SECTION Criterion: Corrective Action Plan Status: Approved SE 32 Parent advisory council for special Status Date: 07/19/2012 education Basis for Partial Approval or Disapproval: The district states it will submit documentation of its efforts to develop a Special Education Parent Advisory Council (PAC), including letters, a log of telephone calls, emails, meeting agendas and sign in sheets, along with a copy of the application for a waiver submitted to the Department for the 2012-2013 school year. Department Order of Corrective Action: Required Elements of Progress Report(s): Submit documentation of the district's efforts to develop a Special Education Parent Advisory Council (PAC), including letters, telephone log, emails, meeting agendas, and sign in sheets, along with a copy of the application for a waiver submitted to the Department for the 2012-2013 school year by October 10, 2012. Provide an update documenting the district's efforts to create a PAC or evidence of an operating PAC such as bylaws and signed attendance sheets by January 31, 2013. Progress Report Due Date(s): 10/19/2012 01/31/2013 MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 7 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN Criterion & Topic: CPR Rating: SE 55 Special education facilities and classrooms Partially Implemented Department CPR Findings: The school has placed three special education classrooms together in a small hallway where there are no general education classrooms. The placement of these classrooms does not maximize the inclusion of such students into the life of the school. Description of Corrective Action: The District has already moved the special education classrooms in question. Title/Role(s) of responsible Persons: Expected Date of Director of Student Services Completion: 05/29/2013 Evidence of Completion of the Corrective Action: The District will submit a new florr plan outlining the new locations of special education classrooms. Description of Internal Monitoring Procedures: n/a CORRECTIVE ACTION PLAN APPROVAL SECTION Criterion: Corrective Action Plan Status: Approved SE 55 Special education facilities and Status Date: 07/19/2012 classrooms Basis for Partial Approval or Disapproval: The district stated that the three special education classrooms in question were moved to other, more appropriate, locations and that a floor plan of the new locations will be provided to the Department. Department Order of Corrective Action: Required Elements of Progress Report(s): Provide a floor plan detailing the new locations of the classrooms originally identified in the finding for this criterion by October 19, 2012. Provide the date that has been arranged with the Department to conduct an onsite verification visit by January 31, 2013. Progress Report Due Date(s): 10/19/2012 01/31/2013 MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 8 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN Criterion & Topic: CPR Rating: CR 3 Access to a full range of education programs Partially Implemented Department CPR Findings: The school's statement of policy regarding access to the full range of education programs does not include a reference to homelessness. Description of Corrective Action: The school's statement has already been changed to reflect a reference to homelessness. Title/Role(s) of responsible Persons: Expected Date of Principal Completion: 05/29/2013 Evidence of Completion of the Corrective Action: A copy of the relevant handbook pages will be submitted. Description of Internal Monitoring Procedures: n/a CORRECTIVE ACTION PLAN APPROVAL SECTION Criterion: Corrective Action Plan Status: Approved CR 3 Access to a full range of education Status Date: 07/16/2012 programs Basis for Partial Approval or Disapproval: The district stated that the statement has been changed to contain a reference to homelessness and that a copy of the relevant text will be submitted to the Department. Department Order of Corrective Action: Required Elements of Progress Report(s): Provide a copy of the handbook containing the school's statement of policy regarding access to the full range of education programs that includes a reference to homelessness by October 19, 2012. Progress Report Due Date(s): 10/19/2012 MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 9 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN Criterion & Topic: CPR Rating: CR 6 Availability of in-school programs for pregnant students Partially Implemented Department CPR Findings: Document review reveals that the school's written policy for pregnant students requires the approval of the student's physician to be on file in order for the student to continue to participate. The school does not require such certification for all students for other physical or emotional conditions requiring the attention of a physician. Description of Corrective Action: The policy regarding pregnant students requiring approval of the student's physician to be on file in order for the student to continue to participate will be brought to the board of trustees for proposed deletion. Title/Role(s) of responsible Persons: Expected Date of Principal Completion: 05/29/2013 Evidence of Completion of the Corrective Action: The District will submit the official minutes from the Board of Trustees meeting (anticipated Fall 2012) in which the proposed policy deletion was discussed and approval for deletion occurred. Description of Internal Monitoring Procedures: n/a CORRECTIVE ACTION PLAN APPROVAL SECTION Criterion: Corrective Action Plan Status: Approved CR 6 Availability of in-school programs Status Date: 07/16/2012 for pregnant students Basis for Partial Approval or Disapproval: The district stated that the present policy for pregnant students will be brought to the attention of the Board of Trustees for deletion of the policy in the Fall of 2012. The district intends to submit the official minutes from the Board of Trustees meeting demonstrating that the policy was discussed and the deletion of the policy occurred. Department Order of Corrective Action: Required Elements of Progress Report(s): Submit the minutes from the Board of Trustees meeting demonstrating that the policy was discussed and deletion of the policy occurred. This progress report is due by January 31, 2013. Progress Report Due Date(s): 01/31/2013 MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 10 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN Criterion & Topic: CPR Rating: CR 7 Information to be translated into languages other than Partially Implemented English Department CPR Findings: Interviews and document reviews indicate that recruitment and promotional materials being disseminated to residents of the areas being served by the school are not always translated into the major languages spoken by residents with limited English skills. Description of Corrective Action: Recruitment and promotional materials will be translated into Spanish (our primary indistrict second language) for distribution. Title/Role(s) of responsible Persons: Expected Date of Admissions Coordinator, Principal Completion: 05/29/2013 Evidence of Completion of the Corrective Action: Samples of recruitment materials will be submitted. Description of Internal Monitoring Procedures: n/a CORRECTIVE ACTION PLAN APPROVAL SECTION Criterion: Corrective Action Plan Status: Approved CR 7 Information to be translated into Status Date: 07/19/2012 languages other than English Basis for Partial Approval or Disapproval: The district stated it plans to have recruitment and promotional materials translated into Spanish, the major language spoken by residents in areas served by the district, in order to distribute those materials. The district will submit samples of the translated materials to the Department. Department Order of Corrective Action: Required Elements of Progress Report(s): Submit samples of the translated promotional and recruitment materials by January 31, 2013. Progress Report Due Date(s): 01/31/2013 MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 11 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN Criterion & Topic: CPR Rating: CR 10A Student handbooks and codes of conduct Partially Implemented Department CPR Findings: Document review indicates that student handbooks and codes of conduct do not contain appropriate procedures for the discipline of students with Section 504 accommodations. Student handbooks do not reference M.G.L. c. 76, s. 5, stating that no student shall be denied admission on account of race, color, sex, religion, national origin, or sexual orientation. Description of Corrective Action: The student handbook will now include language regarding disciplinary procedures for Section 504 accommodations and reference to M.G.L. c. 76, s. 5. Title/Role(s) of responsible Persons: Expected Date of Principal Completion: 05/29/2013 Evidence of Completion of the Corrective Action: Copies of relevant handbook pages will be submitted. Description of Internal Monitoring Procedures: n/a CORRECTIVE ACTION PLAN APPROVAL SECTION Criterion: Corrective Action Plan Status: Approved CR 10A Student handbooks and codes of Status Date: 07/19/2012 conduct Basis for Partial Approval or Disapproval: The district indicates it is making changes to the student handbook to include language regarding disciplinary procedures for Section 504 accommodations and reference to M.G.L. c. 76, s. 5. stating that no student shall be denied admission on account of race, color, sex, religion, national origin, or sexual orientation and that copy of the relevant handbook pages will be submitted to the Department. Department Order of Corrective Action: Required Elements of Progress Report(s): Submit a copy of relevant, revised handbook pages including language regarding disciplinary procedures for Section 504 accommodations and reference to M.G.L. c. 76, s. 5. stating that no student shall be denied admission on account of race, color, sex, religion, national origin, or sexual orientation by October 19, 2013. Progress Report Due Date(s): 10/19/2012 MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 12 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN Criterion & Topic: CPR Rating: CR 11A Designation of coordinator(s); grievance procedures Partially Implemented Department CPR Findings: Document review indicates that the school's published grievance procedures for students and employees provide for prompt and equitable resolution of complaints alleging discrimination but do not indicate what the bases of the complaints must be (sex or disability). Description of Corrective Action: Handbook language will be added to include reference to the basis of complaints being sex or disability. Title/Role(s) of responsible Persons: Expected Date of Principal Completion: 05/29/2013 Evidence of Completion of the Corrective Action: Copies of relevant handbook pages will be submitted. Description of Internal Monitoring Procedures: n/a CORRECTIVE ACTION PLAN APPROVAL SECTION Criterion: Corrective Action Plan Status: Approved CR 11A Designation of coordinator(s); Status Date: 07/16/2012 grievance procedures Basis for Partial Approval or Disapproval: The district stated that it will revise its handbook language to include a reference to the basis of complaints being sex or disability, and will provide copies of the relevant handbook pages to the Department. Department Order of Corrective Action: Required Elements of Progress Report(s): Submit relevant copies of the handbook pages including a reference to the basis of complaints alleging discrimination being sex or disability, by October 19, 2012. Progress Report Due Date(s): 10/19/2012 MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 13 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN Criterion & Topic: CPR Rating: CR 12A Annual and continuous notification concerning Partially Implemented nondiscrimination and coordinators Department CPR Findings: Document review demonstrates that the school advises students, parents, employees and the general public before the beginning of each school year that all vocational opportunities will be offered regardless of race, color, national origin, sex or disability, but does not include the name(s), office address(es), and phone number(s) of the person(s) designated under CR 11A to coordinate compliance under Title IX and Section 504 in that notice. Description of Corrective Action: The handbook will include a page that delineates compliance liasons for all areas including Title IX and Section 504. Title/Role(s) of responsible Persons: Expected Date of Principal Completion: 05/29/2013 Evidence of Completion of the Corrective Action: Copies of the relevant handbook pages will be submitted. Description of Internal Monitoring Procedures: n/a CORRECTIVE ACTION PLAN APPROVAL SECTION Criterion: Corrective Action Plan Status: Approved CR 12A Annual and continuous Status Date: 07/19/2012 notification concerning nondiscrimination and coordinators Basis for Partial Approval or Disapproval: The district stated that it will include a page in the handbook that delineates compliance liaisons for all areas including Title IX and Section 504, and that copies of the relevant handbook pages will be submitted to the Department. Department Order of Corrective Action: Required Elements of Progress Report(s): Submit a copy of the relevant pages of the handbook that includes the name(s), office address(es), and telephone number(s) of the Liaison(s) designated under CR 11A to coordinate compliance under Title IX and Section 504 by October 19, 2012. Progress Report Due Date(s): 10/19/2012 MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 14 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN Criterion & Topic: CPR Rating: CR 16 Notice to students 16 or over leaving school without a Partially Implemented high school diploma, certificate of attainment, or certificate of completion Department CPR Findings: The district's written notice to students and parents does not contain the information that at the request of the parent or guardian, the district may consent to an extension of the time for the meeting of not longer than fourteen days. Description of Corrective Action: The written notice to students and parents will be changed to contain the information that at the request of the parents or guardian, the district may consent to an extension of the time for the meeting of not longer that fourteen days. Title/Role(s) of responsible Persons: Expected Date of Director of Student Services/Guidance Completion: 05/29/2013 Evidence of Completion of the Corrective Action: A copy of the template letter will be submitted including the added language. Description of Internal Monitoring Procedures: A log of student names will be kept for whom the new letter is sent. CORRECTIVE ACTION PLAN APPROVAL SECTION Criterion: Corrective Action Plan Status: Approved CR 16 Notice to students 16 or over Status Date: 07/19/2012 leaving school without a high school diploma, certificate of attainment, or certificate of completion Basis for Partial Approval or Disapproval: The district stated that it will change the written notice to students and parents to include all required information. The district will to submit a copy of the revised template letter to the Department. The district will keep a copy of the log of student/parent names to whom the letter was sent. Department Order of Corrective Action: Required Elements of Progress Report(s): Submit a copy of the notice letter to students containing the information that at the request of the parents or guardian, the district may consent to an extension of the time for the meeting of not longer that fourteen days by October 19, 2012. Provide a copy of the log of the names of students and/or parents/guardians to whom the district has sent the revised letter by January 31, 2013. Progress Report Due Date(s): 10/19/2012 01/31/2013 MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 15 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN Criterion & Topic: CR 23 Comparability of facilities Department CPR Findings: See SE 55. Description of Corrective Action: See SE 55 Title/Role(s) of responsible Persons: Director of Student Services, Principal CPR Rating: Partially Implemented Expected Date of Completion: 05/29/2013 Evidence of Completion of the Corrective Action: See SE 55 Description of Internal Monitoring Procedures: n/a CORRECTIVE ACTION PLAN APPROVAL SECTION Criterion: CR 23 Comparability of facilities Corrective Action Plan Status: Approved Status Date: 07/19/2012 Basis for Partial Approval or Disapproval: See SE 55. Department Order of Corrective Action: Required Elements of Progress Report(s): See SE 55. Progress Report Due Date(s): 10/19/2012 01/31/2013 MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 16 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN Criterion & Topic: CPR Rating: CR 25 Institutional self-evaluation Partially Implemented Department CPR Findings: Document review and interviews indicate that the school does not evaluate all aspects of its program annually to ensure that all students, regardless of race, color, sex, religion, national origin, limited English proficiency, sexual orientation, disability, or housing status, have equal access to all programs, including athletics and other extracurricular activities. Description of Corrective Action: A survey will be designed and distributed to staff, parents, and students regarding our programming and the access for all students. Title/Role(s) of responsible Persons: Expected Date of Principal Completion: 05/29/2013 Evidence of Completion of the Corrective Action: A copy of the survey will be submitted along with a summary outlining the findings, including what was done to address any findings that indicate our program may not be accessible to all students. Description of Internal Monitoring Procedures: n/a CORRECTIVE ACTION PLAN APPROVAL SECTION Criterion: CR 25 Institutional self-evaluation Corrective Action Plan Status: Approved Status Date: 07/19/2012 Basis for Partial Approval or Disapproval: The district intends to conduct a survey with staff, parents, and students to evaluate programming and access for all students. The district will submit a copy of the survey along with a summary of findings, including any changes made based on those findings. Department Order of Corrective Action: Required Elements of Progress Report(s): Submit a copy of the survey conducted to ensure that all students, regardless of race, color, sex, religion, national origin, limited English proficiency, sexual orientation, disability, or housing status, have equal access to all programs, including athletics and other extracurricular activities by October 19, 2012. Submit a summary of the findings, including a description of any changes made based on those findings, by January 31, 2013. Progress Report Due Date(s): 10/19/2012 01/31/2013 MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 17 MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION COORDINATED PROGRAM REVIEW District: Smith Vocational and Agricultural High School Corrective Action Plan Review Program Area: English Learner Education Prepared by: Name of School/District Staff Member CAP Form will expand to as many lines as necessary. Before completing and emailing to pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans. COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN (To be completed by school district/charter school) Criterion & Topic: ELE 5 Program Placement and Structure Rating: Partially Implemented Department CPR Finding: The district did not submit any documentation to the Department concerning an ESL curriculum. In this regard the district should note that the Department has new regulations in place, which may affect the district’s corrective action plan (CAP). Please refer to: http://www.doe.mass.edu/retell/ for more information. Documents reviewed indicated that English language learners (ELLs) scoring at each of the four MEPA (Massachusetts English Proficiency Assessment) levels are not receiving sufficient amounts of ESL instruction consistent with Department guidance. The district provides the same amount of ESL services regardless of the students’ level of English proficiency. (Please refer to http://www.doe.mass.edu/mcas/mepa/guidance.html - p. 5) Please refer to ELE 15 for comments on Sheltered English Immersion (SEI) professional development training. To summarize the district does not have a fully implemented SEI program as an ESL curriculum has not been developed, content area teachers have not received training in all four SEI categories and the amount of hours of ESL instruction provided to ELLs is inconsistent with Department guidance. MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 18 Narrative Description of Corrective Action: The District has re-structured the ESL program to meet the needs of students at varying proficiency levels. Students at each level are receiving sufficient services as the MEPA guidelines state are appropriate for each level. Schedules are available upon request. A majority of teachers have received category training over the previous years however with the turnover in staff each year it is difficult to ensure all staff are trained. In addition, the opportunities for low incidence districts to participate in trainings has also been difficult The District is awaiting the new RETELL guidelines in order to develop a plan for professional development. Category trainings are no longer available. Since the CPR site visit there has been a full ESL curriculum developed using the WIDA frameworks. This curriculum is available upon request. Title/Role of Person(s) Responsible for Expected Date of Completion for Each Corrective Action Activity: completed Implementation: ELL Director Evidence of Completion of the Corrective Action: Student schedules and curriculum are available upon request. Description of Internal Monitoring Procedures: The District will review and revise the curriculum annually and will develop a plan to meet the requirements for RETELL. CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Elementary and Secondary Education) Criterion: ELE 5 Program Placement and Structure Status of Corrective Action: Approved Partially Approved Disapproved Basis for Partial Approval or Disapproval: The Department accepts the district’s plan to ensure that all core academic teachers with ELLs and administrators that supervise core academic teachers of ELLs are endorsed. Department Order of Corrective Action: N/A Required Elements of Progress Report(s): 1) Please provide a detailed plan that shows that the district is providing sufficient ESL instruction to all ELL students during the 2013-2014 school year based on the Department's Guidance on using MEPA Results to Plan Sheltered English Immersion (SEI) Instruction and make Reclassification Decisions for Limited English Proficient (LEP) Students from September 2009 found at http://www.doe.mass.edu/mcas/mepa/2009/guidance.doc 2) Please complete district information in the attached spreadsheet labeled ELL List for each ELL student in the district. Progress Report Due Date(s): January 24, 2014 MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 19 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN (To be completed by school district/charter school) Criterion & Topic: ELE 9 Instructional Grouping Rating: Partially Implemented Department CPR Finding: The district did not specify if it uses instructional grouping to provide ESL services and if so, the criteria used to form the groups. Narrative Description of Corrective Action: The District groups students according to age except for certain services dependent on their level. However they are mixed in the same way in their vocational settings as well so it is a regular practice Title/Role of Person(s) Responsible for Expected Date of Completion for Each Implementation: ELL Director Corrective Action Activity: completed Evidence of Completion of the Corrective Action: Student schedules are available upon request. Description of Internal Monitoring Procedures: The ELL Director oversees scheduling for the entire school and will monitor groupings each year. CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Elementary and Secondary Education) Criterion: ELE 9 Instructional Grouping Status of Corrective Action: Approved Partially Approved Disapproved Basis for Partial Approval or Disapproval: The district indicates that students are grouped dependent on their level for certain services, but the narrative does not specify how the decisions regarding the grouping are made. Therefore, it is still unclear whether the district only groups ELL students together in instructional settings if their levels of English proficiency are similar. Department Order of Corrective Action: N/A Required Elements of Progress Report(s): Provide a copy of the 2013-14 ESL teacher schedules for all grade levels district wide. All schedules should include the following for each block of time: 1. Names of the ELL students; 2. Grade level for each student; 3. English proficiency level for each student by January 24, 2014. Progress Report Due Date(s): January 24, 2014 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN (To be completed by school district/charter school) Criterion & Topic: ELE 11 Equal Access to Academic Programs and Services Rating: Partially Implemented Department CPR Finding: Interviews and document reviews indicated that information, such as notices, is not always provided to LEP students in a language that they understand. See SE 29. MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 20 Narrative Description of Corrective Action: Announcements and notices are translated for students at the lower levels of English proficiency. A bi-lingual para-professional reviews school announcements and notices with the students at the beginning of each day. All notices that go home to homes where English is a second language are translated. Please see our Civil Rights Progress Reports. Title/Role of Person(s) Responsible for Expected Date of Completion for Each Implementation: Principal Corrective Action Activity: completed Evidence of Completion of the Corrective Action: Notices can be provided upon request. Description of Internal Monitoring Procedures: School secretary (who is bi-lingual) will translate all regular documents that need to go home or clarify announcements as well as the bi-lingual paraprofessional assigned to our students throughout the day. CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Elementary and Secondary Education) Criterion: ELE 11 Equal Access to Academic Programs and Services Status of Corrective Action: Approved Partially Approved Disapproved Basis for Partial Approval or Disapproval: N/A Department Order of Corrective Action: N/A Required Elements of Progress Report(s): Provide a list of the major languages spoken in the district and sending districts along with copies of documents translated into the major languages of the district, including handbooks and codes of conduct, information about extracurricular activities, and school events, by January 24, 2014. Progress Report Due Date(s): January 24, 2014 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN (To be completed by school district/charter school) Criterion & Topic: ELE 12 Equal access to nonacademic and extracurricular activities Rating: Partially Implemented Department CPR Finding: Interviews and document reviews indicated that information about extracurricular activities and school events was not always provided to LEP students in a language that they understand. See SE 29. Narrative Description of Corrective Action: Same as ELE 11. Title/Role of Person(s) Responsible for Implementation: Principal Expected Date of Completion for Each Corrective Action Activity: completed Evidence of Completion of the Corrective Action: Notices in second language available upon request. Description of Internal Monitoring Procedures: Same as ELE 11 CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Elementary and Secondary Education) Criterion: ELE 12 Equal access to nonacademic and extracurricular Status of Corrective Action: Approved Partially Approved MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan Disapproved 21 activities Basis for Partial Approval or Disapproval: N/A Department Order of Corrective Action: N/A Required Elements of Progress Report(s): See ELE 11 Progress Report Due Date(s): January 24, 2014 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN (To be completed by school district/charter school) Criterion & Topic: ELE 14 Licensure Requirements Rating: Not implemented Department CPR Finding: The district has a bilingual paraprofessional providing ESL services. Narrative Description of Corrective Action: A response to the Draft report indicated that this finding is not accurate. The ESL teacher’s license was submitted to that response. If the State needs another copy the District can provide it. Title/Role of Person(s) Responsible for Expected Date of Completion for Each Implementation: ELL Director Corrective Action Activity: completed Evidence of Completion of the Corrective Action: License available upon request. Description of Internal Monitoring Procedures: n/aRe-licensure documentation is monitored by the Superintendent’s Office. CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Elementary and Secondary Education) Criterion: ELE 14 Licensure Requirements Status of Corrective Action: Approved Partially Approved Disapproved Basis for Partial Approval or Disapproval: See ELE 5 Department Order of Corrective Action: N/A Required Elements of Progress Report(s): Please provide evidence of the licensure of the current ELL teacher(s) or any other staff person providing ESL instruction to ELLs, by January 24, 2014. Progress Report Due Date(s): January 24, 2014 MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 22 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN (To be completed by school district/charter school) Rating: Partially Implemented Criterion & Topic: ELE 15 Professional Development Requirements Department CPR Finding: Documentation reviewed indicated that some teachers have been trained in three (1, 2 and 4) of four of the Sheltered English Immersion (SEI) professional development categories. The multiyear SEI PD training plan reviewed did not provide specific information about the district training plans. The district should note that the Department is currently studying data and talking to professionals in the field to determine whether to apply the SEI endorsement and training requirement to vocational instructors. We will be reporting back to the Board of Education this fall regarding our recommendation for vocational educators. Please refer to http://www.doe.mass.edu/retell/ for more information. Narrative Description of Corrective Action: The District cannot put together a training plan for the new RETELL initiative until guidelines for doing so are released from the Department. Title/Role of Person(s) Responsible for Expected Date of Completion for Each Implementation: Principal, Curriculum Corrective Action Activity: ? Coordinator, Superintendent Evidence of Completion of the Corrective Action: Training plan once it is able to be developed Description of Internal Monitoring Procedures: Re-licensure documentation is monitored by the Superintendent’s Office CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Elementary and Secondary Education) Criterion: ELE 15 Professional Development Requirements Status of Corrective Action: Approved Partially Approved Disapproved Basis for Partial Approval or Disapproval: N/A Department Order of Corrective Action: N/A Required Elements of Progress Report(s): N/A Progress Report Due Date(s): None Required COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN (To be completed by school district/charter school) Criterion & Topic: ELE 17 Program Evaluation Rating: Not implemented MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 23 Department CPR Finding: Document review and interview indicated that the district does not conduct periodic evaluations of the effectiveness of it’s the district’s ELE program in developing students’ English language skills. Narrative Description of Corrective Action: The District will be conducting an annual evaluation of the ELE program by soliciting parents feedback via a survey, using data from both the ACCESS test and MCAS, review of PD and curriculum implementation through supervision and evaluation. Title/Role of Person(s) Responsible for Expected Date of Completion for Each Implementation: Curriculum Coordinator, ELL Corrective Action Activity: May 2013 Director Evidence of Completion of the Corrective Action: Evaluation Report Description of Internal Monitoring Procedures: ELL Director will conduct and keep on file an annual evaluation report. CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Elementary and Secondary Education) Criterion: ELE 17 Program Evaluation Status of Corrective Action: Approved Partially Approved Disapproved Basis for Partial Approval or Disapproval: N/A Department Order of Corrective Action: N/A Required Elements of Progress Report(s): Provide the results of a review of the effectiveness of the district’s ELE program in developing students’ English language skills along with a description of any changes made based on that evaluation, by May 23, 2014. (There is also an optional program evaluation form available at www.doe.mass.edu/ell/resources.html) Progress Report Due Date(s): May 23, 2014 MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 24 MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION COORDINATED PROGRAM REVIEW Charter School or District: Smith Vocational Agricultural School Corrective Action Plan Forms Program Area: Career/Vocational Technical Education Prepared by: Name of School/District Staff Member CAP Form will expand to as many lines as necessary. Before completing and emailing to pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans. All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final Report to the school or district. Mandatory One-Year Compliance Date: May 28, 2013 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN (To be completed by school district/charter school) Criterion & Topic: CVTE 1 Rating: Partially Implemented Career guidance and placement services, including career assessments and assistance with the development of a four-year career plan, are provided in order to assist each student enrolled in a career/vocational technical education program in making the transition to the workforce, postsecondary education, and/or apprenticeship programs. Vocational Technical Education Regulations 603 CMR 4.03(4(d), Perkins Section 135 Department CPR Finding: Review of documents provided by the district and interviews indicated that the district has introduced career planning activities, but there is no system for development of four year career plans with regular monitoring and updating. Career guidance and placement services are provided to assist students in their transition to the workforce and apprenticeship training where applicable, but there is very little documentation of career guidance and placement services to assist students with transition to college. See CVTE 8. MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 25 Narrative Description of Corrective Action: The District implemented our new system for career planning in Spring of 2012. All students met one to one with their assigned guidance counselor and created a four year course/career plan. Data was used from Career Crusing as well as other data sources such as grades, standardized testing, shop/industry information, etc. to plan post-secondary goals. This activity will continue each year and plans will continue to be updated annually, including activities around college planning. Title/Role of Person(s) Responsible for Implementation: Director of Guidance/Guidance Counselors Expected Date of Completion for Each Corrective Action Activity: May 28, 2013 Evidence of Completion of the Corrective Action: Course plans for every student will be on file and made available. A sample template and examples of student course plans will be submitted. Description of Internal Monitoring Procedures: A random sample of student files will be reviewed annually by Director of Guidance to ensure compliance. CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Elementary and Secondary Education) Criterion: CVTE 1 Status of Corrective Action: Approved Partially Approved Disapproved Basis for Partial Approval or Disapproval: N/A Department Order of Corrective Action: N/A Required Elements of Progress Report(s): A sample template and examples of student course plans. Progress Report Due Date(s): October 19, 2012 and January 31, 2013 (if needed) COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN (To be completed by school district/charter school) Criterion & Topic: CVTE 2 Rating: Partially Implemented MCAS and/or other academic assessment results are used to design instructional and support services. Perkins Section 135, Vocational Technical Education Regulations 603 CMR 4.03(4) MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 26 Department CPR Finding: Review of documents provided by the district and interviews indicated that while the district uses assessment results for course placement, all students are required to participate in MCAS prep courses even when assessment results indicate otherwise. Assessment results are used to provide instructional and support services such as evening dual enrollment for some students who are interested in attending a 4 year college, but there are no documented procedures for how the district makes such determinations or how students have equal access to such support services. See CVTE 4. Narrative Description of Corrective Action: The District will change the name of the current “MCAS prep” courses as they were not designed to be MCAS remediation courses but additional blocks of time for extended Math and ELA instructional time (the goal being increased scores on MCAS). Those courses are an extension of the students’ regular ELA and Math courses. The District also uses MCAS data to identify students who do need remediation in Math, ELA, or Science. Those students are then scheduled into a last period remediation class on their shop weeks to target instructional support. In addition, the District uses GRADE/GMADE assessment and MCAS results to identify students eligible for Title One services. Those students are then scheduled into our Title One courses and teachers are provided testing results to target instruction. Title/Role of Person(s) Responsible for Implementation: Director of Guidance/Principal Expected Date of Completion for Each Corrective Action Activity: May 28, 2013 Evidence of Completion of the Corrective Action: A sample of student schedules will be submitted with the changes included. Also, a sample of student schedules reflecting Title One course placement and their GRADE/GMADE and MCAS assessment results summary will be submitted. Description of Internal Monitoring Procedures: N/A CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Elementary and Secondary Education) Criterion: CVTE 2 Status of Corrective Action: Approved Partially Approved Disapproved Basis for Partial Approval or Disapproval: N/A Department Order of Corrective Action: N/A Required Elements of Progress Report(s): None Required. Progress Report Due Date(s): None required. MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 27 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN (To be completed by school district/charter school) Criterion & Topic: CVTE 3 Rating: Partially Implemented The district assesses students for the acquisition of safety & health, technical that includes embedded academic, employability, management & entrepreneurship, and technological knowledge and skills. Perkins Section 135, M.G.L. c.74 Section 2, Vocational Technical Education Regulations 603 CMR 4.03 (4) Department CPR Finding: Review of document submitted by the district and interviews indicated that not all programs assess students for the acquisition of technological knowledge and skills. Narrative Description of Corrective Action: Technological skills will be assessed during the shop Exploratory period. The entreprenership course taught all 4 years will be enhancedto include technology standards in the frameworks. Shops with specific technology will be responsible for teaching, implementation and assessment of such technology. Title/Role of Person(s) Responsible for Implementation: Director of Guidance, Vocational Director Expected Date of Completion for Each Corrective Action Activity: November, 2012 Evidence of Completion of the Corrective Action: Assessment results will be made available to DESE and a sample will be submitted. Description of Internal Monitoring Procedures: Assessment results will be added to the student records and monitored by the Director of Guidance. Shop records will be monitored using VTCTS for compliance by the Vocational Director. CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Elementary and Secondary Education) Criterion: CVTE3 Status of Corrective Action: Approved Partially Approved Disapproved Basis for Partial Approval or Disapproval: N/A Department Order of Corrective Action: N/A Required Elements of Progress Report(s): A sample of the assessment utilized. Progress Report Due Date(s): October 19, 2012 and January 31, 2013 (if needed) MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 28 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN (To be completed by school district/charter school) Criterion & Topic: CVTE 4 Information concerning career/vocational technical education programs is provided to students and to their parents/guardians. Such information shall include admission requirements for career/vocational technical programs; specific programs/courses that are available; employment and/or further education and registered apprenticeship opportunities. Perkins Section 135, Vocational Technical Education Regulations 603 CMR 4.03 (4) (6). Rating: Partially Implemented Department CPR Finding: Review of documents provided by the district and interviews indicated that the district does not provide information regarding secondary/postsecondary linkages to all parents and students. The district does not have a current Program of Studies that includes academic and technical courses. See CVTE 2 as well. Narrative Description of Corrective Action: The District will be updating and revising their Program of Studies for distribution next school year. Shops will be submitting information on the four years within their shops, including information regarding industry standards, hours, certifications/licenses to be obtained, etc. Their will also be postsecondary options included for each shop and linkage to high wage jobs at various levels of postsecondary education (high school diploma, 2 year degree, 4 year degree, etc.) Title/Role of Person(s) Responsible for Implementation: Superintendent/Admissions Coordinator/Vocational Director/Principal Expected Date of Completion for Each Corrective Action Activity: May 28, 2013 Evidence of Completion of the Corrective Action: The District will submit the updated Program of Studies. Description of Internal Monitoring Procedures: N/A CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Elementary and Secondary Education) Criterion: CVTE 4 Status of Corrective Action: Approved Partially Approved Disapproved Basis for Partial Approval or Disapproval: N/A Department Order of Corrective Action: N/A Required Elements of Progress Report(s): A copy of the updated and revised Program of Studies. Progress Report Due Date(s): October 19, 2012 and January 31, 2013 (if needed) MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 29 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN (To be completed by school district/charter school) Criterion & Topic: CVTE 5 Rating: Partially Implemented All individuals including those who are members of special populations are provided with equal access to career/vocational technical education programs, services and activities and are not discriminated against on the basis of their status as members of special populations or race, color, gender, religion, national origin, English language proficiency, disability, or sexual orientation. Perkins Sections 122 & 135, Vocational Technical Education Regulations 603 CMR 4.03(4) (6 (7), M.G.L.c.76, Section 5. Department CPR Finding: Documents submitted by the district and interviews indicated that not all students are provided equal access to guidance services and activities. See CVTE 2. Narrative Description of Corrective Action: See CVTE 1 (all students will meet annunally with their assigned guidance counselor ensuring access to guidance services). Title/Role of Person(s) Responsible for Implementation: Director of Guidance/Guidance Counselors Expected Date of Completion for Each Corrective Action Activity: May 28, 2013 Evidence of Completion of the Corrective Action: See CVTE 1 (sample career plans will be submitted and all career plans will be made available) Description of Internal Monitoring Procedures: See CVTE 1 CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Elementary and Secondary Education) Criterion: CVTE 5 Status of Corrective Action: Approved Partially Approved Disapproved Basis for Partial Approval or Disapproval: N/A Department Order of Corrective Action: N/A Required Elements of Progress Report(s): None required. Progress Report Due Date(s): None required. MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 30 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN (To be completed by school district/charter school) Criterion & Topic: CVTE 8 Rating: Partially Implemented The programs in which students are enrolled meet the Perkins IV definition of career and technical education as contained in Appendix A (Massachusetts Perkins IV Career and Technical Education Program Checklist) of the Massachusetts Perkins IV Manual. Perkins Sections 3 & 135 Department CPR Finding: Review of documents provided by the district and interviews indicated that several programs are not designed to support students’ seamless transition to postsecondary education. See CVTE 1. Narrative Description of Corrective Action: See CVTE 1 and 4 (updated Career Plans and Program of Studies will include this information) Title/Role of Person(s) Responsible for Implementation: Superintendent/Principal/Vocational Director/Admissions Coordinator/Director of Guidance Expected Date of Completion for Each Corrective Action Activity: May 28, 2013 Evidence of Completion of the Corrective Action: See CVTE 1 and 4 (submission of Career Plans and Program of Studies) Description of Internal Monitoring Procedures: N/A CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Elementary and Secondary Education) Criterion: CVTE 8 Status of Corrective Action: Approved Partially Approved Disapproved Basis for Partial Approval or Disapproval: N/A Department Order of Corrective Action: N/A Required Elements of Progress Report(s): None required. Progress Report Due Date(s): None required. MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 31 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN (To be completed by school district/charter school) Criterion & Topic: CVTE 10 Rating: Representatives of business/industry; organized labor (union); colleges(s); Partially parent(s)/guardian(s); student(s); representative(s) from registered apprenticeship Implemented program(s) (only required if the occupational field of the program has a registered apprenticeship program) are involved in the development, implementation, and review of career/vocational technical programs. Representation is race, linguistic, disability, and nontraditional by gender inclusive, and if not, there is a plan (formal recruitment process) to make it inclusive. Perkins Section 135, M.G.L. c.74 Section 6, Vocational Technical Education Regulations 603 CMR 4.03 (1) Department CPR Finding: Documentation provided by district indicates that several programs lack post-secondary representation. These include: Agriculture, Auto Collision, Automotive Technology, Carpentry, Cosmetology, Health Assisting and Manufacturing. Narrative Description of Corrective Action: Recruitment letters will be crafted and sent to appropriate post secondary institutions. Department Heads will be made aware through professional development of their responsibility under Perkins Section 135, M.G.L. c.74 Section 6, Vocational Technical Education Regulations 603 CMR 4.03 (1) to maintain their advisory committees inclusive and participating in the planning, development, implementation and review of career/vocational technical programs. Title/Role of Person(s) Responsible for Expected Date of Completion for Each Implementation: Superintendent/Principal/Vocational Corrective Action Activity: November 16, 2013 Director Evidence of Completion of the Corrective Action: All Advisory Committees will be in compliance with Perkins Section 135, M.G.L. c.74 Section 6, Vocational Technical Education Regulations 603 CMR 4.03 (1). Professional development sign in sheets will be submitted. Description of Internal Monitoring Procedures: The rosters of Advisory Committees will be reviewed by the Superintendent and Vocational Director to insure compliance two months prior to each posted Advisory meeting. CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Elementary and Secondary Education) Criterion: CVTE 10 Status of Corrective Action: Approved Partially Approved Disapproved Basis for Partial Approval or Disapproval: N/A Department Order of Corrective Action: N/A Required Elements of Progress Report(s): A copy of the recruitment letter. Progress Report Due Date(s): October 19, 2012 and January 31, 2013 (if needed) MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 32 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN (To be completed by school district/charter school) Criterion & Topic: CVTE 11 Rating: Partially Implemented Programs are structured so that students acquire safety & health, technical that includes embedded academic, employability, management & entrepreneurship, and technological knowledge and skills. Perkins Section 135, M.G.L. c. 74 Section 2, Vocational Technical Education Regulations 603 CMR 4.03 (4) 4.06 Department CPR Finding: Review of documents and interviews indicated that programs do not include the technological knowledge and skills required in the Massachusetts Vocational Technical Education Frameworks. Narrative Description of Corrective Action: All career/technical aeas will record compentencies using VTCTS or other DESE approved software. Title/Role of Person(s) Responsible for Implementation: Vocational Director Expected Date of Completion for Each Corrective Action Activity: May 28, 2013 Evidence of Completion of the Corrective Action: VTCTS tracking results will be recorded by the DESE system. Description of Internal Monitoring Procedures: Vocational Director will monitor compliance monthly. CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Elementary and Secondary Education) Criterion: CVTE 11 Status of Corrective Action: Approved Partially Approved Disapproved Basis for Partial Approval or Disapproval: N/A Department Order of Corrective Action: N/A Required Elements of Progress Report(s): A sample copy of the VTCTS. Progress Report Due Date(s): October 19, 2012 and January 31, 2013 (if needed) MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 33 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN (To be completed by school district/charter school) Criterion & Topic: CVTE 12 Rating: Partially Implemented Linkages between secondary and postsecondary education including registered apprenticeship programs exist through, at a minimum, articulation agreements that are annually reviewed and approved. Perkins Section 135, Vocational Technical Education Regulations 603 CMR 4.03 (4) Department CPR Finding: Reviewers found evidence, through review of documents submitted by the district and through interviews, that although there are articulation agreements, many were out of date and there is no system. Narrative Description of Corrective Action: The District will update articulation agreements. Teachers with articulation agreements and apprenticeships will receive a training in the 2012 school year to review criteria for awarding certificates in addition to reviewing pathways for post-secondary options. Shop Department Heads will also send out a signature page to the institution for each articulation; the templates will be designed by the site coordinator. Guidance counselors will also be trained in monitoring articulation eligibility to be linked to student college planning for grades 11 and 12. Title/Role of Person(s) Responsible for Implementation: Admissions Coordinator/Superintendent/Vocational Director Expected Date of Completion for Each Corrective Action Activity: May 28, 2013 Evidence of Completion of the Corrective Action: Signature pages from the institutions will be submitted as well as sign in sheets and agendas from the staff trainings. Description of Internal Monitoring Procedures: The District will assess need for updating of agreements annually. CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Elementary and Secondary Education) Criterion: CVTE 12 Status of Corrective Action: Approved Partially Approved Disapproved Basis for Partial Approval or Disapproval: N/A Department Order of Corrective Action: N/A Required Elements of Progress Report(s): A copy of the updated and revised Articulation Agreements. Progress Report Due Date(s): October 19, 2012 and January 31, 2013 (if needed) MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 34 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN (To be completed by school district/charter school) Criterion & Topic: CVTE 17 Rating: Partially Implemented Activities are provided to prepare students, including students that are members of special populations, for high skill, high wage, or high demand occupations that will lead to self-sufficiency. Perkins Section 135; Vocational Technical Education Regulations 603 CMR 4.03(4). Department CPR Finding: Documents submitted by the district, and interviews indicated that activities to prepare students for high skill, high wage, or high-demand occupations are not provided to all students. See Criteria CVTE 1,2, & 12. Narrative Description of Corrective Action: See CVTE 1, 4, and 12 Title/Role of Person(s) Responsible for Implementation: See CVTE 1, 4, and 12 Expected Date of Completion for Each Corrective Action Activity: May 28, 2013 Evidence of Completion of the Corrective Action: See CVTE 1, 4, and 12 Description of Internal Monitoring Procedures: N/A CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Elementary and Secondary Education) Criterion: CVTE 17 Status of Corrective Action: Approved Partially Approved Disapproved Basis for Partial Approval or Disapproval: N/A Department Order of Corrective Action: N/A Required Elements of Progress Report(s): None required. Progress Report Due Date(s): None required. MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 35 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN (To be completed by school district/charter school) Criterion & Topic: CVTE 18 Rating: Partially Implemented Staff in career/vocational technical education programs are appropriately licensed or are working under a current Department-issued waiver. Perkins Section 135, M.G.L. c. 74 Section 18, Vocational Technical Education Regulations 603 CMR 4.03 (5) 4.07 and M.G.L. c. 71 Section 38G, Regulations for Educator Licensure and Preparation Program Approval 603 CMR 7.00 Department CPR Finding: Documentation provided by the district indicated that not all technical teachers are appropriately licensed. Narrative Description of Corrective Action: Non-licensed teachers have been non-renewed. Title/Role of Person(s) Responsible for Implementation: Principal Expected Date of Completion for Each Corrective Action Activity: October 30, 2012 Evidence of Completion of the Corrective Action: October EPIMS shall list the roster of licensed instructors. Description of Internal Monitoring Procedures: Principal shall maintain a roster of all CTE teachers and their current license information. CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Elementary and Secondary Education) Criterion: CVTE 18 Status of Corrective Action: Approved Partially Approved Disapproved Basis for Partial Approval or Disapproval: N/A Department Order of Corrective Action: N/A Required Elements of Progress Report(s): None required. Progress Report Due Date(s): None required. MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 36 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN (To be completed by school district/charter school) Criterion & Topic: CVTE 20 Rating: Partially Implemented Career/vocational technical education instructional facilities meet current occupational standards. Perkins Section 135; Vocational Technical Education Regulations 603 CMR 4.03 (3) (4) (7)(8) Department CPR Finding: A safety audit conducted by the CVTE Safety Specialist indicated not all instructional facilities and equipment used for career/vocational technical education meet current occupational standards, i.e., are generally comparable to facilities in applicable operating businesses and industries. The Office for Career/Vocational Technical Education will send a Safety Survey Report to the superintendent detailing concerns about this criterion. Narrative Description of Corrective Action: Each and every violation is being addressed either by cleanup, organizing, alteration or replacement of facilities. Administration will conduct monthly walk thrus to enforce compliance with OSHA and Industry Standards. Title/Role of Person(s) Responsible for Implementation: Facilities Director, Vocational Director Expected Date of Completion for Each Corrective Action Activity: October 30, 2012 Evidence of Completion of the Corrective Action: Successful reinspection. Description of Internal Monitoring Procedures: Monthly progress reports are submitted to DESE. CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Elementary and Secondary Education) Criterion: CVTE 20 Status of Corrective Action: Approved Partially Approved Disapproved Basis for Partial Approval or Disapproval: N/A Department Order of Corrective Action: N/A Required Elements of Progress Report(s): The district will continue to submit a Progress Report on safety issues every thirty days, to David Edmonds in the Office for Career/Vocational Technical Education, until all safety issues have been mitigated. Progress Report Due Date(s): Every thirty days until all safety issues have been mitigated. MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 37 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN (To be completed by school district/charter school) Criterion & Topic: CVTE 21 Rating: Partially Implemented Career/vocational technical education instructional equipment meets current occupational standards. Perkins Section 135; Vocational Technical Education Regulations 603 CMR 4.03 (3) (4) (7)(8) Department CPR Finding: A safety audit conducted by the CVTE Safety Specialist indicated not all instructional facilities and equipment used for career/vocational technical education meet current occupational standards, i.e., are generally comparable to facilities in applicable operating business and industries. The Office for Career/Vocational Technical Education will send a Safety Survey Report to the superintendent detailing concerns about this criterion. Narrative Description of Corrective Action: Each and every violation on the list is being corrected either by 1. Engineering or removal of the hazard. 2. Replacement of equipment with industry standard safety devices. 3. Insuring all staff and students use and are trained in the proper Personal Protective equipment. Administration will conduct monthly walk thrus to enforce compliance with OSHA and Industry Standards. Title/Role of Person(s) Responsible for Implementation: Facilities Director, Vocational Director Expected Date of Completion for Each Corrective Action Activity: October 30, 2012 Evidence of Completion of the Corrective Action: Successful reinspection. Description of Internal Monitoring Procedures: Monthly progress reports are submitted to DESE. CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Elementary and Secondary Education) Criterion: CVTE 21 Status of Corrective Action: Approved Partially Approved Disapproved Basis for Partial Approval or Disapproval: N/A Department Order of Corrective Action: N/A Required Elements of Progress Report(s): The district will continue to submit a Progress Report on safety issues every thirty days, to David Edmonds in the Office for Career/Vocational Technical Education, until all safety issues have been mitigated. Progress Report Due Date(s): Every thirty days until all safety issues have been mitigated. MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 38 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN (To be completed by school district/charter school) Criterion & Topic: CVTE 25 Rating: Partially Implemented (Note: This criterion applies only to Chapter 74-approved vocational technical education.) The district has adequate financial resources to enable the programs to meet current industry and Occupational Safety and Health Administration (OSHA) standards with respect to facilities, safety, equipment, and supplies. Vocational Technical Education Regulations 603 CMR 4.03 (8) Department CPR Finding: Documentation and interviews indicated that the direct support from the City of Northampton has declined over the past few years. This decline has affected the district’s ability to fund program supplies, limiting implementation of the technical strand of the Vocational Technical Frameworks. Narrative Description of Corrective Action: Board of Trustees and Superintendent are addressing the net school spending requirement with the Mayor of Northampton. Title/Role of Person(s) Responsible for Expected Date of Completion for Each Implementation: Board of Trustees, Superintendent Corrective Action Activity: May 28, 2013 Evidence of Completion of the Corrective Action: Agenda and appropriate minutes from any and all meetings with the City, Trustees and DESE. Description of Internal Monitoring Procedures: N/A CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Elementary and Secondary Education) Criterion: CVTE 25 Status of Corrective Action: Approved Partially Approved Disapproved Basis for Partial Approval or Disapproval: N/A Department Order of Corrective Action: N/A Required Elements of Progress Report(s): A copy of the agenda and the appropriate minutes from any and all meetings with the City and Trustees concerning this matter. Progress Report Due Date(s): October 19, 2012 and January 31, 2013 (if needed) MA Department of Elementary & Secondary Education, Program Quality Assurance Services Northampton-Smith Vocational Agricultural CPR Corrective Action Plan 39