MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: North Adams
CPR Onsite Year: 2009-2010
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 10/29/2010.
Mandatory One-Year Compliance Date: 10/28/2011
Summary of Required Corrective Action Plans in this Report
Criterion
SE 47
Criterion Title
Procedural requirements applied to students not yet
determined to be eligible for special education
CPR Rating
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 47 Procedural requirements applied to students not yet
Implemented
determined to be eligible for special education
Department CPR Findings:
The review of the
district’s high school handbook indicated that the procedural requirements that
apply to students who are not yet determined eligible but for whom the district
suspects may have a disability, does not include information on conducting an
expedited evaluation to determine eligibility when such students are facing
disciplinary action.
Description of Corrective Action:
The high school handbook will contain the information requiring an expedited evaluation
to determine eligibility for students who may be suspected of having a disability and are
facing disciplinary action. The text reads "An expedited evaluation will commence with
parental consent to determine as quickly as possible the eligibility for special education
services or if the student may require a 504 accommodation plan".
Anticipated Results:
The statement will inform students, parents and staff that should a child be suspected of
having a disability they should refer the child as soon as possible. In cases where
discipline is involved the evaluation process will be expedited.
Title/Role(s) of responsible Persons:
Expected Date of
Administrator of Special Education
Completion:
12/17/2010
Evidence of Completion of the Corrective Action:
The statement has been placed in the high school handbook; a copy of which will be sent
via mail to the DESE and to the Chair of the Coordinated Program Review, Thomas
Hildago.
Description of Internal Monitoring Procedures:
For all printings of the handbooks a draft copy will be sent to the Administrator of Special
Education for review to ensure accuracy of wording and policies.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 47 Procedural requirements applied to
Status Date: 01/31/2011
students not yet determined to be
eligible for special education Basis for Partial Approval or Disapproval:
The district amended its handbook regarding procedural requirements to contain the
information requiring an expedited evaluation to determine eligibility for students who
may be suspected of having a disability and are facing disciplinary action
Department Order of Corrective Action:
Required Elements of Progress Report(s):
No progress reports due
Progress Report Due Date(s):
02/01/2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
North Adams CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: North Adams Public School District
Corrective Action Plan Forms
Program Area: Civil Rights
Prepared by: Noreen L. Donnelly, Administrator of Special Education
North Adams Public Schools
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: October 28, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 7 Information to be translated
Rating: Partially Implemented
into languages other than English
Department CPR Finding: Based on documentation, the district has no formal process in place to
secure interpreters or translations to assist parents/guardians with limited English skills.
Narrative Description of Corrective Action: The Administrator of Special Education and the
ELE Coordinator have devised a form to be used by all guidance counselors, principals, after
school coordinators and Special Education Coordinators. Special Education Personnel will be
given the form at their monthly meeting with the Administrator of Special Education. Principals
will be given the form and instructions at the next Central Administration meeting on December
9, 2010. The guidance counselors will be given the form by the ELE coordinator by the end of
January 2011. The after school coordinators will be given their forms by the Director of after
school programming at their next site meeting in January.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Administrator of Special
Corrective Action Activity: February 1,
Education/ELE Coordinator/After School
2011.
Program Director
Evidence of Completion of the Corrective Action: The form will be sent to the DESE as hard
copy via mail. Copies of agenda items for the director’s monthly meetings will be gathered to
note the review of the form.
Description of Internal Monitoring Procedures: The ELE Coordinator will review the process
and requests ensuring that all information and requests have utilized the protocol that has been
established. The form will be included as part of the opening day packet so all staff will be aware
of the process.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
North Adams CPR Corrective Action Plan
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 7 Information to be
Status of Corrective Action:
translated into languages other than
Approved
Partially Approved
English
Basis for Partial Approval or Disapproval:
Disapproved
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 22, 2011, submit a copy of the agendas of the meetings where the special education
coordinators, principals, guidance counselors and after school coordinators reviewed and discussed the
form.
Progress Report Due Date(s): March 22, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 7A School year schedules
Rating: Partially Implemented
Department CPR Finding: Based on documentation the school year for the high school is 178 days
instead of 180 days and students are scheduled for 964 hours of structured learning time instead of
990.
Narrative Description of Corrective Action: The high school has altered the date of graduation to
by one week later than in previous years. The total structured learning time hours have been
revised to total 990 hours. This is for the 2010-2011 school year.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Curriculum and
Corrective Action Activity: September 2010
Instruction/Elementary Principals/Secondary
Principal
Evidence of Completion of the Corrective Action: The current school year calendar will be sent
via hard copy by mail to the DESE. This documentation will include a revised worksheet from
the CPR packet demonstrating the structured learning time minutes/hours for the current school
year.
Description of Internal Monitoring Procedures: The Superintendent of Schools will monitor the
time on learning through one of the bi-weekly Central Administration meetings in which the
principals will report the actual minutes compared to the required minutes to date to ensure
compliance in this area.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 7A School year
schedules
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): N/A
Progress Report Due Date(s): No progress report required.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
North Adams CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 7B Structured learning time
Rating: Partially Implemented
Department CPR Finding: Documentation review and staff interviews indicated that physical
education is optional for students in grades 11 and 12.In addition, due to scheduling conflicts students
at the middle school level who participate in foreign language or band must forfeit physical education.
Narrative Description of Corrective Action: Physical education became a mandated course for
the 11th and 12th graders starting in September 2010. In the elementary schools physical
education is mandated and is woven into all the students’ schedules. All students at the high
school level are required to participate in gym with no exclusions for band or foreign language
students in eighth grade.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Principal of Drury High
Corrective Action Activity: Completed as of
School/Elementary Principals
September 2010.
Evidence of Completion of the Corrective Action: Schedules of students reflect the change as well
as the student handbook at the high school. The 2011/2012 Program of Studies will denote the
change in requirements. The page of the handbook noting the change will be sent to DESE as a
hard copy via mail.
Description of Internal Monitoring Procedures: The principals will monitor the scheduling of PE
for all students in their respective buildings. This will occur by viewing the completed schedules
for each student.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: : CR 7B Structured learning
time
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): N/A
Progress Report Due Date(s): No progress report due.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 10A Student handbooks and
codes of conduct
Rating: Partially Implemented
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
North Adams CPR Corrective Action Plan
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Department CPR Finding: Based on documentation, the district has outdated or missing components
as illustrated in its handbook submissions. The Sullivan Elementary School and the Brayton
Elementary School handbooks both have procedures for the discipline of students with special needs
that refer to a Board of Education policy from January 1986, rather than the federal standards for
students with disabilities established by regulation under IDEA 2004. The high school handbook’s
policy on students with disabilities does not reference students on 504 Accommodation Plans.
Narrative Description of Corrective Action: The handbooks have been changed to reflect the
standards for disciplining special education students as outlined in the IDEA 2004 regulations.
The high school student handbook has added the rights of 504 students to the policy. This has
been reflected in the current 2010-2011 student handbooks.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Elementary/Secondary
Corrective Action Activity: This was
Principals
completed as of November 2010.
Evidence of Completion of the Corrective Action: Copies of the changed pages in the handbooks
will be sent hard copy via mail to the DESE.
Description of Internal Monitoring Procedures: Prior to publication each principal will send a
draft to the Administrator of Special Education to review and to ensure compliance in these
areas.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 10A Student handbooks
and codes of conduct
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): N/A
Progress Report Due Date(s): No progress report required.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 12A Annual and continuous
Rating: Partially Implemented
notification concerning nondiscrimination and
coordinators
Department CPR Finding: Based on documentation, the non-discrimination policy evident in several
documents including the high school handbook, the equal educational opportunity statement from the
School Committee Policy Manual, teacher vacancy postings does not prohibit discrimination based on
race.
Narrative Description of Corrective Action: Upon notification of this non-compliance, it was
immediately corrected. The word “race” was added to all handbooks, vacancy notifications, web
site, etc.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Superintendent of Schools
Corrective Action Activity: This was
corrected during the summer of 2010.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
North Adams CPR Corrective Action Plan
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Evidence of Completion of the Corrective Action: A copy of a posting will be sent hard copy via
mail. The DESE can view the North Adams Public School web site to see the corrected nondiscrimination policy as well.
Description of Internal Monitoring Procedures: All documents/posting will be reviewed to
ensure all pieces of the district’s non-discriminatory policy are in place.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 12A Annual and
Status of Corrective Action:
continuous notification concerning
Approved
Partially Approved
nondiscrimination and coordinators
Basis for Partial Approval or Disapproval: N/A
Disapproved
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): N/A
Progress Report Due Date(s): No progress reports due.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 13 Availability of information
and academic counseling on general curricular and
occupational/vocational opportunities
Rating: Partially Implemented
Department CPR Finding: The district’s documentation did not address how information and
academic counseling on general curricular and occupational/vocational opportunities are made
available to students who are limited English proficient (LEP).
Narrative Description of Corrective Action: As mentioned under criterion 7, a new form has
been developed to include counseling situations. Guidance staff may request a translator,
interpreter, for any student for any language using the developed form. The ELE coordinator’s
address and telephone number are included on the form if questions arise.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELE Coordinator
Corrective Action Activity: February 1,
2011.
Evidence of Completion of the Corrective Action: Guidance counselors will have copies of the
form in offices. ELE Coordinator will have copies of completed forms for review.
Description of Internal Monitoring Procedures: The ELE Coordinator will review the procedure
for requests with each building principal at the start of each year. The Special Education
Administrator will review with the special education staff the procedures at the first group staff
meeting in September 2011. During monthly coordinator meetings the Administrator will inquire
about the use of the form, number of translations, interpreters, etc. as an agenda item.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
North Adams CPR Corrective Action Plan
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 13 Availability of
Status of Corrective Action:
information and academic counseling
Approved
Partially Approved
on general curricular and
occupational/vocational opportunities
Basis for Partial Approval or Disapproval:
Disapproved
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By June 30, 2011, submit the results of an internal review of the use of the request form, including the
number of translations and/or interpreters requested and provided.
Progress Report Due Date(s): June 30, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 14 Counseling and counseling
materials free from bias and stereotypes
Rating: Partially Implemented
Department CPR Finding: Documentation indicates that while the district has procedures to
regularly review counseling materials for bias and provides documents in Spanish when needed,
however the availability of counseling in a language other than English was not addressed.
Narrative Description of Corrective Action: As mentioned in criterion 7 and criterion 13, a new
form has been developed on which a space for type of language is listed. The form will be
reviewed by the ELE coordinator for revisions at the end of the 2010-2011 school year to ensure
accuracy, efficiency and timeliness.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELE Coordinator
Corrective Action Activity: The form will be
in place and principals/special education
staff/counselors will be informed of the
protocol by February 1, 2011.
Evidence of Completion of the Corrective Action: Agenda minutes at which the form has been
discussed will be available as well as a copy of the form sent to the DESE via mail.
Description of Internal Monitoring Procedures: The ELE coordinator will ensure that all
requests are logged using the forms. All staff will have the form in their opening day packets as a
reminder. The form will be reviewed yearly to ensure all information necessary is being
gathered.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 14 Counseling and
counseling materials free from bias and
stereotypes
Status of Corrective Action:
Approved
Partially Approved
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
North Adams CPR Corrective Action Plan
Disapproved
8
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By June 30, 2011, submit the results of an internal review of the use of the form to requesting
counseling services in a language other than English, if such services were provided, including the
numbers of translations and/or interpreters requested and subsequently provided.
Progress Report Due Date(s): June 30, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 16 Notice to students 16 or
over leaving school without a high school diploma,
certificate of attainment, or certificate of completion
Rating: Partially Implemented
Department CPR Finding: Documentation review and interviews indicated that the notification to
students 16 or over who are leaving school without a high school diploma, certificate of attainment, or
certificate of completion is being sent out on the 16th or 17th consecutive day of absence. The
notification does not state that the student and the parent or guardian may meet with a representative
of the district within ten days from the date the notice was sent and that at the request of the parent or
guardian, the district may consent to an extension of the time for the meeting of not longer than
fourteen days.
Narrative Description of Corrective Action: The notification letter was revised over the summer
of 2010. All notices of excessive consecutive absences are being sent out no later than the 16th
consecutive day. The notification letter was revised to state that the parent/student can meet
with a district representative to discuss options within ten days of the notice., but not longer than
fourteen days.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Principal/Special Education
Corrective Action Activity: The letter was
Program Coordinator/Guidance Counselors
corrected over the summer of 2010
Evidence of Completion of the Corrective Action: A copy of the letter will be sent as hard copy
via mail to the DESE. A notification with a student’s name blanked out will also be sent.
Description of Internal Monitoring Procedures: The principal will oversee the students with
excessive absences and check with guidance and special education to ensure that proper
notification has been given to parents and that meetings are held when requested. The principal
will request to view copies of notifications randomly throughout the year to ensure compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: : CR 16 Notice to students
16 or over leaving school without a high
school diploma, certificate of
attainment, or certificate of completion
Status of Corrective Action:
Approved
Partially Approved
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
North Adams CPR Corrective Action Plan
Disapproved
9
Basis for Partial Approval or Disapproval: The notice that the district submitted did not include the
information that the district may consent to an extension of the time for the meeting with the student
and parents of not longer than fourteen days.
Department Order of Corrective Action: The district must develop a notice with the required
language.
Required Elements of Progress Report(s):
By March 22, 2011, submit a notice that includes information that the district may consent to an
extension of the time for the meeting with the student and parents of not longer than fourteen days.
Progress Report Due Date(s): March 22, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CR 17A Use of physical restraint
on any student enrolled in a publicly-funded
education program
Department CPR Finding: The district’s documentation did not address training of new staff hired
after the start of the school year.
Narrative Description of Corrective Action: The training of new staff on the district’s physical
restraint policy has been added to the current policy. The policy will be amended by the school
committee at their March meeting.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Administrator of Special
Corrective Action Activity: March 9, 2011
Education
Evidence of Completion of the Corrective Action: The DESE will be sent an agenda of the school
committee amending the physical restraint policy as well as a copy of the policy via mail.
Description of Internal Monitoring Procedures: The Administrator of Special Education will
remind principals at the Central Administration bi-weekly meeting that all new staff must have a
copy as well as a review of the physical restraint policy. This review may be completed in a small
group or individually by school through the principal.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 17A Use of physical
restraint on any student enrolled in a
publicly-funded education program
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By June 30, 2011, submit a copy of the amended policy regarding the training of new staff after the
start of the school year along with evidence that the policy was shared with principals district wide.
Progress Report Due Date(s): June 30, 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
North Adams CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: North Adams Public Schools
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Marilyn Fontana, ELE Coordinator
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: October 28, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program placement and
structure
Rating: Partially Implemented
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
North Adams CPR Corrective Action Plan
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Department CPR Finding: Sheltered English immersion (SEI) is a program model for limited English
proficient (LEP) students composed of two parts—English as a second language (ESL) and sheltered
content instruction. ESL is explicit, direct instruction about the English language, delivered to LEP
students only and designed to promote the English language development of LEP students. Sheltered
content instruction is an approach for teaching content to LEP students in strategic ways that make the
subject matter concepts comprehensible while promoting the LEP students’ English language
development.
A review of district documents shows that the district does have a partially completed ESL curriculum
based on the Massachusetts English Language Proficiency Benchmarks and Outcomes, which is under
development.
For LEP students in the district, the number of hours of ESL instruction is inconsistent with
recommended hours at the elementary and middle school levels as outlined in the Department’s
September 2009 guidance document: “Guidance on Using MEPA Results to Plan Sheltered English
Immersion (SEI) Instruction and Make Reclassification Decisions for Limited English Proficient (LEP)
Students." In fact, the district does not even mention the specific amount of instruction but rather lists
only “individualized instruction as needed.” for elementary and middle school level students. The only
exception is at grades 8-12 where ESL instructional times meet or exceed recommended amounts.
Content instruction is based on the appropriate Massachusetts Curriculum Framework; however, LEP
students do not receive sheltered content instruction as no teachers have completed all of the required
categories of SEI professional development focused on the skills and knowledge necessary for
sheltering instruction, as described in the Commissioner’s Memorandum of June 2004. Several
teachers have completed Category 1, and the district does have a SEI PD plan in place
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
North Adams CPR Corrective Action Plan
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Narrative Description of Corrective Action:
1) The district will complete an ELE curriculum, divided into two sections: K-7 and 8-12, to
accommodate the current grade structure at one high school and three elementary schools. The
curriculum is aligned to the Massachusetts English Language Proficiency Benchmarks and
Outcomes (ELPBO), by grade and proficiency levels and across the four skills of listening,
speaking, reading and writing.
The ELE Coordinator and ELE secondary school teacher are developing the respective sections
of curriculum that include references to the Massachusetts Curriculum Frameworks.
The process:
Secondary:
 ELE Coordinator and teacher will consult with ELA Curriculum Director
 ELE Coordinator and teacher will solicit suggestions and recommendations from lowincidence Berkshire County district coordinators
 Review of curriculum with district Curriculum Director
 Disseminate draft of curriculum to secondary principal and targeted content teachers
for review and critique before finalization.
Elementary:
Same as above with exception of last element:
 Disseminate curriculum draft to elementary principals
2) The district will provide ESL instruction at the elementary and middle school levels (K-7)
in accordance with Guidance on Using MEPA Results to Plan Sheltered English
Immersion (SEI) Instruction and Make Reclassification Decisions for Limited English
Proficient (LEP Students.
Process:
Analysis of district LEP students by school grade and proficiency levels at grades K-7
Determination of number of hours of instruction based on proficiency levels and Guidance on
Using MEPA Results and provide instruction by a licensed ESL teacher
Assessment of existing ESL personnel and district resources to reallocate or otherwise
provide appropriate instruction to K-7 for the number of recommended hours
Determination for reclassification based on MEPA, MCAS, documented ESL progress,
grades and team recommendations
3) The district will continue to implement the professional development plan, as submitted
in Coordinated Program Review. As the LEP population moves from a number nearly equally
divided between elementary and secondary levels, to a majority at secondary, trainings in
categories 2 and 4 will be concentrated at secondary level, since a substantial number of
secondary teachers, with the exception of grade 8, have been trained in category 1.
 The district can provide in-house training for categories 1 and 3.
 Cat 1: 3 elementary teachers; completed, Jan 2010; met target
 Cat 3: 13 teachers trained, representing all 4 school and grade levels, including 4 who
failed first test; completed, October 6, 2010; met target
 Cat 4: 2 secondary teachers registered for Spring 2010; cancelled (Southern Berkshire
Educational Collaborative – 2nd cancellation in 2 years without warning)
 The district will offer category 1 to 15 teachers to meet target.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
North Adams CPR Corrective Action Plan
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Title/Role of Person(s) Responsible for
Implementation:
1) ELE Coordinator and ESL secondary
teacher
2) ELE Coordinator will share results of
analysis for ESL instruction with district
Superintendent, who is responsible for
appropriate instructional staffing
3) ELE Coordinator and district
Curriculum Director
Expected Date of Completion for Each
Corrective Action Activity:
1) Full curriculum: May 1, 2011
2) ESL instruction to all elementary
LEPS: September 13, 2011
3) Completion of PD plan: June 30,
2011
Evidence of Completion of the Corrective Action:
1) Submission of full curriculum or parts, thereof, as requested by the DESE
2) a. Submission of license of elementary ESL teachers
b. Schedules of elementary LEPS
3) Submission of type and dates of training, participants, grade levels, and agendas
Description of Internal Monitoring Procedures:
1) a. As part of their instruction, ELE teachers will refine curricula to meet the demands of
English Language Development and to maintain a viable and useful curricula
b. ELE teachers will remain current with district curricula and to potential changes to
ELPBO and Common Core standards, which may impact design or content of curricula,
via DESE website and attendance at Berkshire English Language Teachers (BELT)
meetings.
c. ELE progress reports will be part of student folders
2) ELE student folders will include schedules that show ESL instruction, as well as
Individual Learning Plans (ILPs), indicated by annual folder check list, signed and dated
3) a. Coordinator will relay training opportunities and names of teachers to be trained to
district PD team for inclusion in PD planning
b. Coordinator will review PD plan with district PD team to ensure that trainings that
can be given in-house, currently categories 1 and 3, are written into plan, and that
trainings that are offered out-of-district, currently categories 2 and 4, are attended by
teachers who have completed 1 and 3.
c. Coordinator will maintain contact with Southern Berkshire Educational Collaborative
and DESE for ELE trainings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program placement
and structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: This is a low incidence district for English language
learners (ELLs). The Department’s database shows 19 Ells enrolled. The district developed a three
part plan to comply with the Department’s Corrective Action Plan (CAP). For part 1 of the CAP,
which addresses completion of the ESL curriculum, the district has a thorough plan and a deadline for
its completion.
However, for part 2 of the CAP, which addresses hours of ESL instruction for ELLs, the district’s plan
did not specify the number of hours of ESL instruction ELLs will receive. The 2009 Guidance
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
North Adams CPR Corrective Action Plan
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document recommends the followings hours of ESL instruction: 2.5 hours (or 12.5 hours a week) to a
full day for levels 1 and level 2; 1-2 per day (or 5-10 hours a week) for level 3, and 2.5 hours per week
for level 4 and level 5.
For part 3 of the CAP, the district must focus on content area teachers’ completion of all 4 categories of
SEI training and link it to the placement of ELLs with trained teachers.
Department Order of Corrective Action:
For content area teachers instructing ELLs, provide a list of teachers indicating what category trainings
they have completed.
Required Elements of Progress Report(s):
By May 1, 2011, submit a full ESL curriculum for all grades. If the ESL curriculum is incomplete,
provide all parts that have been completed.
By May 1, 2011, submit evidence of the implementation of the SEI category training plan. Include
attendance sheets of content area teachers instructing ELLs that indicate grades/subjects taught, and
dates of training completed.
By June 30, 2011, submit an update of the implementation of the SEI category training plan. Include
attendance sheets of content area teachers instructing ELLs that indicate grades/subjects taught, and
dates of training completed.
By May 1, 2011, provide a list of the content area teachers instructing ELLs indicating what category
trainings they have completed.
By June 30, 2011, provide an updated list of the content area teachers instructing ELLs indicating what
category trainings they have completed.
By May 1, 2011, submit a sample schedule of ELLs that demonstrate their placement with fully SEI
trained teachers.
By June 30, 2011, submit an updated sample schedule of ELLs that demonstrate their placement with
fully SEI trained teachers.
By May 1, 2011, provide a sample schedule of ELLS showing that they are receiving adequate number
of hours of ESL instruction at each grade level. (e.g., a spreadsheet of students’ proficiency levels and
hours of ESL instruction.
By June 30, 2011, provide a summary report on the district’s findings of internal monitoring. Include
names of staff responsible, results of internal monitoring, and actions taken to remedy any areas of
non-compliance.
Progress Report Due Date(s):
May 1, 2011; June 30, 2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal access to academic
Rating: Partially Implemented
programs and services
Department CPR Finding: The district is not providing LEP students with an English Language
Learner program consistent with the requirements of law as noted under ELE 5 and therefore limited
English proficient students do not have equal access to academic programs and services. See also CR
14.
Narrative Description of Corrective Action:
Resolution to ELE 5 (3), professional development, and to ELE 12, translations of information
regarding services, will satisfy ELE 11
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Marilyn Fontana, ELE Coordinator
June 30, 2010
Jennifer Solak, ELE Teacher
Evidence of Completion of the Corrective Action:
Please see ELE 5 (3) above and ELE 12 below
Description of Internal Monitoring Procedures:
Please see ELE 5 (3) above and ELE 12 below
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11 Equal access to
academic programs and services
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district was found to be out of compliance with
ELE 11 because it did not meet the requirements of ELE 5. Therefore, addressing ELE 5 will also meet
requirements of ELE 11.
Department Order of Corrective Action:
Required Elements of Progress Report(s): See ELE 5
Progress Report Due Date(s): See ELE 5
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 12 Equal Access to
Nonacademic and Extracurricular Programs
Rating: Partially Implemented
Department CPR Finding: While the district’s documents indicate that all district programs are open
to limited English proficient students and some support is available from the ELE Coordinator or ELE
teacher, who facilitate sign-up and transportation, the district also indicates that translations of
information regarding extracurricular activities or school events are not available.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
North Adams CPR Corrective Action Plan
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Narrative Description of Corrective Action:
The district will initiate a translation protocol that reaches all students in the areas of
extracurricular activities and school events in the following sequence:
1) Development of a request form for translations, interpretation and intermediary person
at support service meetings for LEPS who are on an IEP and for any other meeting in
which student or home translations/interpretations/support person must be provided
2) Compilation of names of students and parents/guardians who need
translations/interpretations by name, school, grade and home language, broken down by
high and elementary schools;
3) Identification of major activities and events;
4) Notices to principals of names and language for purposes of identifying events and to
directors of after-school activities;
5) Contract with translators in home languages of identified students;
6) Collaboration with technology department to determine feasibility of translations of
district website components on demand by users;
7) Update name and language compilation as student population changes;
8) Update identification of activities and events as changes occur.
Title/Role of Person(s) Responsible for
Implementation:
ELE Coordinator
Expected Date of Completion for Each
Corrective Action Activity:
For narrative above:
Principals of Brayton, Greylock, and Sullivan
Elementary Schools and Drury High School
1) December 20, 2010
2) December 20, 2010
3) January 30, 2011
4) January 30, 2011
5) January 30, 2011
6) March 1, 2011
7) and 8) on going
Evidence of Completion of the Corrective Action:
1) Copy of request form
2) List of students and parents/guardians for need translations, by school, grade and
language
3) List of major extracurricular activities and events
4) Copies of notices to principals
5) Names of translators and languages
6) Description of parts of website with translation capabilities
7) Copies of translations of extra-curricular activities
Description of Internal Monitoring Procedures:
ELE Coordinator will maintain folder of translations and dates of translations disseminated to
students or sent to parents/guardians and updated list of translators.
ELE Coordinator will respond to suggestions of principals and after school program
coordinators for more effective and inclusive translation procedures
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
North Adams CPR Corrective Action Plan
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 12 Equal Access to
Nonacademic and Extracurricular
Programs
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By May 1, 2011, submit a list of major extracurricular activities, copies of notices to principals, names
of translators and languages, a description of website capabilities and copies of translations of
extracurricular activities
Progress Report Due Date(s): May 1, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 14 Licensure requirements
Rating: Partially Implemented
Department CPR Finding: The district has one licensed ESL teacher. From the documentation
submitted, it is not evident that all ELE students are receiving direct ESL services by a licensed ESL
teacher as part of a Sheltered English Immersion Program at all grade levels.
Narrative Description of Corrective Action:
As documented, ESL high school teacher, grades 8 – 12, is licensed.
a. The ELE Coordinator/instructor at elementary level, grades K-7 holds a waiver
for ESL, pre-K – 6, initial, valid until June 30, 2011 and will apply for and test for
pre-K - 6 licensure in March 2011.
b. The Coordinator will provide immediate ESL instruction to as many elementary
LEPS as possible and continue to track progress of all elementary LEPS and
provide teacher assistance.
c. As described in ELE 5 (2) above, the district will reallocate available teaching
resources or otherwise provide ESL instruction to K – 7 LEPS in accordance with
Guidance on Using MEPA.
Title/Role of Person(s) Responsible for
Implementation:
District Superintendent
Expected Date of Completion for Each
Corrective Action Activity:
a. December 20, 2010
b. December 20, 2010
c. September 13, 2011
Evidence of Completion of the Corrective Action:
1. Elementary LEP student roster and schedules of students receiving ESL
2. Submission of waiver
3. Elementary LEP roster and schedules for September 2011
4. Submission of elementary teacher(s) license(s) for September 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
North Adams CPR Corrective Action Plan
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Description of Internal Monitoring Procedures:
1. Application for and receipt of confirmation for March 2011 licensure test; selfmonitoring
2. Required ESL licensure for any newly hired elementary ESL teacher(s)
3. Continued adjustment of elementary schedules to reflect recommended hours of
instruction according to Guidance on Using MEPA
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 14 Licensure
requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By Sept 15, 2011, submit a waiver or ESL license for
ELE coordinator/instructor..
Progress Report Due Date(s): September 15, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional development
Rating: Partially Implemented
requirements
Department CPR Finding: Content instruction is based on the appropriate Massachusetts
Curriculum Framework; however, LEP students do not receive sheltered content instruction as no
teachers have completed all of the required categories of SEI professional development focused on the
skills and knowledge necessary for sheltering instruction, as described in the Commissioner’s
Memorandum of June 2004. Several teachers have completed Category 1, and the district does have a
SEI PD plan in place.
Narrative Description of Corrective Action:
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
North Adams CPR Corrective Action Plan
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 Professional
development requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Concerning professional development, please see ELE 5.
Department Order of Corrective Action: Please see ELE 5.
Required Elements of Progress Report(s): Please see ELE 5.
Progress Report Due Date(s): Please see ELE 5.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program evaluation
Rating: Partially Implemented
Department CPR Finding: The document provided by the district as evidence of a program
evaluation of its ELE programs does not examine student outcomes or examine the effectiveness of the
ELE program in developing students’ English language skills.
Narrative Description of Corrective Action:
A document submitted with Coordinated Program Review, intended to support program
evaluation by showing comparisons of MEPA scores for Spring 2008 and Spring 2009 is
incorrect. The district will submit the correct analysis for 2008-2009, as well as for 2009-2010.
In addition to the narrative submitted for program evaluation, in which student grades are
tracked every term, and the indicator for schedule revisions, and the comparative analyses of
MEPA scores for the past two years, the district will implement an individual learning plan (ILP)
for each LEP, containing MEPA and MELA-O scores, and hours per day/week of ELE
instruction. The ILPs will specify goals across the four skills of listening, speaking, reading, and
writing and correlate to curriculum described in ELE 5 (1), serving as a key component to
determining individual student outcomes. These outcomes will provide the district with an
overall picture of the effectiveness of the ELE program and be included in the program
evaluation.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
ELE Coordinator
1. Comparative analyses of MEPA scores:
ESL teacher, Drury High School
December 20, 2010
2. ILP template: December 20, 2010
3. Competed ILPs for all LEPS: March 1,
2011
4. Program evaluation: June 30, 2010
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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Evidence of Completion of the Corrective Action:
1. Two documents: comparative analyses of MEPA scores for the most
recent 3 testing years
2. Template for ILP
3. Completed ILPs for all LEPS
4. Program evaluation
Description of Internal Monitoring Procedures:
The district will continue to analyze MEPA scores from year to year and submit this data to the
superintendent as part of the year-end ELE report, as a measure of district LEP progress.
The ELE coordinator and teacher(s) will complete ILPs for LEPS at the beginning of every
school year for use as instructional and evaluative guides and ILPs will be filed in LEP folders
with notations of progress, at the end of the year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17 Program evaluation
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By May 1, 2011, submit completed Individual Learning Plans for all LEP students.
By June 30, 2011, submit a program evaluation that examines student outcomes and the effectiveness
of the ELE program in developing students’ English language skills
Progress Report Due Date(s): May 1, 2011; June 30, 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
North Adams CPR Corrective Action Plan
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