MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Newton
CPR Onsite Year: 2012-2013
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 10/09/2013.
Mandatory One-Year Compliance Date: 10/09/2014
Summary of Required Corrective Action Plans in this Report
Criterion
SE 2
Criterion Title
Required and optional assessments
SE 3
SE 14
Special requirements for determination of specific learning
disability
Review and revision of IEPs
SE 18B
Determination of placement; provision of IEP to parent
SE 25
Parental consent
CR 7A
School year schedules
CR 17A
Use of physical restraint on any student enrolled in a
publicly-funded education program
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 2 Required and optional assessments
Partially Implemented
Department CPR Findings:
Student record review determined that the district does not consistently complete
consented-to educational assessments, including a history of the student's educational
progress in the general curriculum and teacher assessment that addresses attention skills,
participation behaviors, communication skills, memory and social relations with groups,
peers and adults.
Description of Corrective Action:
Training for special education administrators on use of educational assessment forms A
and B to be included in student eligibility evaluations. Special education administrators
will then train all staff involved in the student assessment process to ensure that the staff
is familiar with the required assessments.
After training is completed, the district will review student records of initial and three year
reevaluations across all three levels, completed between January - April 2014, to ensure
compliance. If non-compliance is determined systemically district will need to develop a
root cause analysis and remedy.
Title/Role(s) of Responsible Persons:
Expected Date of
Judy Levin-Charns, Assistant Superintendent for Student
Completion:
Services
04/15/2014
Evidence of Completion of the Corrective Action:
Training materials, signed attendance sheets (person, role, and school), training notices,
and agendas will be submitted.
Description of Internal Monitoring Procedures:
Special education administrators will complete annual review of records to ensure ongoing
compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 2 Required and optional assessments
Corrective Action Plan Status: Partially
Approved
Status Date: 11/22/2013
Basis for Status Decision:
The district did not specifically address the completion of educational assessments and
observations for students identified in the Student Issues worksheet provided by the
Department. The district should consider using the observation checklist developed for
each school level by the Department, available at
http://www.doe.mass.edu/sped/iep/sld/.
Department Order of Corrective Action:
Please complete the missing education assessments for individual students identified by
the Department in the Student Record Issues Worksheet and reconvene the IEP Team for
each.
Required Elements of Progress Report(s):
By January 24, 2014, submit a narrative description of the district's revised procedures
related to the completion of Educational Assessment A/B and observations, along with
evidence of staff training on these procedures, which will include but not be limited to a
training agenda, signed attendance sheet and copies of the materials presented.
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By January 24, 2014, provide a narrative description of the corrective actions taken for
each student identified in the Student Record Issues Worksheet and include a copy of the
Team Meeting invitation to the parent.
By April 4, 2014, following implementation of the revised procedures and training,
conduct an internal review of 5 student records each level (elementary, middle & hs)
where parental consent was received for initial or re-evaluations. Report: the number of
student records reviewed at each level; the number of records that contained
comprehensive Educational Assessments A (a history of the student's educational
progress in the general curriculum) and B Current performance (teacher assessment that
addresses attention skills, participation behaviors, communication skills, memory and
social relations with groups, peers and adults). If non-compliance is identified, report the
specific actions taken to correct each individual student file, identify and report the root
cause(s) of the ongoing non-compliance and a plan to remedy it.
*Please note that when monitoring the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who
conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
02/01/2014
04/04/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 3 Special requirements for determination of specific learning
Partially Implemented
disability
Department CPR Findings:
Student records and staff interviews indicated that the district does not consistently
complete the required written eligibility determination and the four components used to
determine eligibility: Historic review and educational assessment (SLD 1), Area of concern
and evaluation method (SLD 2), Exclusionary factors (SLD 3) and Observation (SLD 4) for
students suspected of having a specific learning disability.
Description of Corrective Action:
Special education administrators will be trained on use of required written eligibility
determination and the four components used to determine eligibility for students
suspected of having a specific learning disability. Special education administrators will
then train all staff involved in the student assessment process to ensure that the staff is
familiar with the required components for SLD determination.
After training is completed, sample initial and three year reevaluations across all three
levels, completed between January - April 2014, will be reviewed to ensure compliance.
If non-compliance is determined systemically district will need to develop a root cause
analysis and remedy.
Title/Role(s) of Responsible Persons:
Expected Date of
Judy Levin-Charns, Assistant Superintendent of Student Services Completion:
04/15/2014
Evidence of Completion of the Corrective Action:
Training materials, signed attendance sheets (person, role, and school), training notices,
and agendas will be submitted.
Description of Internal Monitoring Procedures:
Special education administrators will complete annual review of records to ensure ongoing
compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 3 Special requirements for
determination of specific learning
disability
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 11/22/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 24, 2014, submit the district's revised procedures for completion of the
required forms for determining SLD eligibility and documentation (agenda, training
materials, signed attendance sheets) that training was conducted.
By April 4, 2014, following implementation of the revised procedures and training,
conduct an internal review of 5 student records from each school level who had an initial
or re-evaluation where SLD eligibility is being determined. Report the number of student
records reviewed from each level (elementary, middle & hs), and the number of records
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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that contained all required SLD forms (Historic review and educational assessment (SLD
1), Area of concern and evaluation method (SLD 2), Exclusionary factors (SLD 3) and
Observation (SLD 4) for students suspected of having a specific learning disability). If
non-compliance is identified, report the specific actions taken to correct each individual
student file, identify and report the root cause(s) of the ongoing non-compliance and a
plan to remedy it.
*Please note that when monitoring the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who
conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
02/01/2014
04/04/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 14 Review and revision of IEPs
Partially Implemented
Department CPR Findings:
Record review verified that the district does not always convene the IEP Team on or
before the anniversary date of the IEP to review, revise, or develop a new IEP, or refer
the student for a re-evaluation, as appropriate.
Description of Corrective Action:
The district will revise the procedure on the scheduling and rescheduling of Team
meetings and train special educational administrators and staff on these new procedures
to include requirements for documentation. This will be incorporated into the NPS Special
Education Procedural Manual.
Title/Role(s) of Responsible Persons:
Expected Date of
Judy Levin-Charns, Assistant Superintendent of Student Services Completion:
04/15/2014
Evidence of Completion of the Corrective Action:
Submit revised procedures, agendas for training, signed attendance sheets for first
progress report. Following training the district will conduct an internal review of records
from January - April 2014 to ensure that IEPs are developed prior to the expiration date.
District will report results of internal review.
Description of Internal Monitoring Procedures:
Special education administrators will review records biannually to ensure that IEPs are
developed before their expiration dates.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 14 Review and revision of IEPs
Corrective Action Plan Status: Approved
Status Date: 11/22/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 24, 2014, the district will submit its revised procedures for scheduling Team
meetings and agendas, signed attendance sheets, training materials as evidence that
training was conducted to ensure that IEPs are developed prior to the expiration date of
the current IEP.
By April 4, 2014, following implementation of the revised procedures and training, the
district will conduct a review of their tracking data at each level and report the following:
the number of annual reviews conducted, the number that had IEPs developed prior to
the expiration date of the current IEP, and the number of files where parent request put
the annual review beyond the one-year date. If non-compliance is found report the
specific actions taken to correct any individual student file, the root cause of the ongoing
non-compliance and a plan to remedy it.
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*Please note that when monitoring the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who
conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
02/01/2014
04/04/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
Student record review and staff interviews demonstrated that when a special education
student is moved to the district's alternative programs, the IEP Team is not re-convened
to change the student's IEP and placement. Instead, the district issues a Notice of
Proposed School District Action (N1) to the parents, which includes a summary of the
district's recommendations. Student records also indicated that following the development
of the IEP, the district does not propose the IEP and placement immediately to the parent.
Please see SE 25 for additional commentary.
Description of Corrective Action:
NPS corrected this finding prior to the April 2013 on-site DESE CPR review as indicated on
the CPR Corrective Action document submitted to the DESE on April 18, 2013. As written
"guidelines for IEP development for students placed in district stabilization (ESP
[Elementary Stabilization Program], MSP [Middle School Stabilization Program), HSP
[High School Stabilization Program]) and alternative HS programs (Springboard) were
reviewed with special education administrators on April 5, 2013 (see attached attendance
and handout)." In addition, emails were sent to all special education administrators and
staff responsible for placement of students in these programs documenting the process
for IEP development (see attached emails, guidelines, and email history). The district has
already implemented this for the SY 2013-2014 school year. Training was conducted.
Title/Role(s) of Responsible Persons:
Expected Date of
Judy Levin-Charns, Assistant Superintendent for Student
Completion:
Services
10/08/2014
Evidence of Completion of the Corrective Action:
See documents submitted in draft report response under SE 18B.
Description of Internal Monitoring Procedures:
Special education administrators will review records biannually to ensure that the IEP is
proposed immediately and that parental consent is received prior to a change in
placement.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18B Determination of placement;
provision of IEP to parent
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 11/22/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 24, 2014, conduct a review of student records of students who were moved
into alternative programs, beginning with September 2013. Report the number of
students placed and the number that had documentation evidencing that Team meetings
were convened, IEPs were revised and placement pages proposed for parental consent
immediately (or within 5 days if Team meeting summary notes were provided), following
the Team meeting. If continued non-compliance is identified, report the specific actions
taken to correct each individual student file, report the root cause and a plan to remedy
it.
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*Please note that when monitoring the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who
conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
02/01/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 25 Parental consent
Partially Implemented
Department CPR Findings:
Student records and staff interviews indicated that when a student is moved from his or
her consented-to placement to the district's alternative programming, the district does not
obtain parental consent for the change of placement. Please see SE 18B for additional
commentary.
Description of Corrective Action:
See SE 18B.
Title/Role(s) of Responsible Persons:
Expected Date of
Judy Levin-Charns, Assistant Superintendent for Student
Completion:
Services
10/08/2014
Evidence of Completion of the Corrective Action:
See SE 18B.
Description of Internal Monitoring Procedures:
See SE 18B.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 25 Parental consent
Corrective Action Plan Status: Approved
Status Date: 11/22/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please see the Department's required elements of progress reporting from SE 18B
(obtaining parental consent for placement change) for this criterion.
Progress Report Due Date(s):
02/01/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7A School year schedules
Partially Implemented
Department CPR Findings:
Document review demonstrated that the structured learning time for students enrolled in
the Springboard Alternative High School does not meet the 990 hours required by state
regulation.
Description of Corrective Action:
The district has completed the required learning time requirements for the Springboard
Alternative High School. Lunch has been reduced from 5 minutes a day from 30 to 25,
this increases the number of hours to 992.5. The district is in compliance for the 20132014 school year.
Title/Role(s) of Responsible Persons:
Expected Date of
Heather Richards
Completion:
08/20/2013
Evidence of Completion of the Corrective Action:
Signed statement of assurance from the Assistant Superintendent for Secondary
Education: Superintendent Structured Learning Time Worksheet.
Description of Internal Monitoring Procedures:
The school will maintain the required structured learning time hours in the future by
maintaining this schedule.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 7A School year schedules
Corrective Action Plan Status: Approved
Status Date: 11/22/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Progress Report Due Date(s):
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic: CR 17A Use of physical restraint on any
CPR Rating:
student enrolled in a publicly-funded education program
Partially Implemented
Department CPR Findings: Interviews demonstrated that staff members could not
consistently identify who is trained as a school-wide resource to assist in proper
administration of physical restraint in their building or program. Additionally, document
review verified that the district has not made its written procedures regarding appropriate
responses to student behavior requiring immediate intervention available to parents.
Description of Corrective Action: There is a district-wide trainer and resource person
to provide support and training with proper physical restraint. Each school has different
people identified as the resource, but at each location, there is a list of CPI trained people
at each school office. The school office is called when there is a need. Wireless
communication may used to ensure that there is effective communication. Enclosed is the
2013-2014 Student Rights and Responsibilities Handbook, which on page 10 addresses
written procedures for parents.
Title/Role(s) of Responsible Persons: Heather Richards
Expected Date of
Completion:
11/08/2013
Evidence of Completion of the Corrective Action: See website:
http://www3.newton.k12.ma.us/ and Quick Links for the 2013-2014 Student Rights and
Responsibilities Handbook and memos from Principals informing staff of school crises
teams.
Description of Internal Monitoring Procedures:
Incorporate this process as an annual event sending Human Resources a list of the Crises
Team in September.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion: CR 17A Use of physical
Corrective Action Plan Status: Partially
restraint on any student enrolled in a
Approved
publicly-funded education program
Status Date: 11/22/2013
Basis for Status Decision: The district's submission of its 2013-14 Rights &
Responsibilities Handbook was previously reviewed for its comment response to the draft;
as noted in the Oct 8th DESE response letter, the paragraph on page 10 of the 2013-14
handbook does not meet the regulatory standard for physical restraint written procedures.
Department Order of Corrective Action:
The district is not obliged to put its written physical restraint procedures in its handbook.
This information could be disseminated to parents in a variety of ways, including posted
on the districts website, distributed through the districts parent and special education
parent advisory councils, and/or posted in the main office of each school building.
Required Elements of Progress Report(s):
Provide the district's description of its physical restraint procedures as defined by 603
CMR 46.03(1)(b) along with evidence of or plan for the dissemination of these procedures
for parents by January 24, 2014.
Progress Report Due Date(s):
02/01/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Newton Public Schools
Corrective Action Plan Forms
Program Area: Career/Vocational Technical Education
Prepared by: Diana Nadeau Robbins – Newton Public Schools
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date:
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 5
Rating: Partially Implemented
Perkins Sections 122&135, Vocational Technical
Education Regulations 603 CMR 4.03(4)(6)(7),
M.G.L.c.76, Section 5
Department CPR Finding: Document review and interviews indicated that the district has a districtwide procedure to request language interpreters, and the district website is linked with Google
Translate. However, the online Educational Opportunities course description booklet is only in Adobe
or portable document format(PDF) and is not able to be translated using Goggle Translate. Written
recruitment and promotional information regarding all career/vocational technical education
opportunities is currently available exclusively in English. Consequently, students/families whose
primary language is not English may not have equal access to information specific to
career/vocational technical education programs, services, and activities.
While the district routinely provides teachers with rosters identifying students with limited English
proficiency, there is no evidence that these students receive language support services in their
career/vocational technical education programs, where applicable.
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Narrative Description of Corrective Action:
Translation of materials and language support services:
1. The district will translate the primary documents into the dominant languages in the district Spanish, Russian, Chinese, Japanese, Korean, Portuguese, and Turkish.
2. The primary documents in CVTE consist of:
a) Admission Policy, CVTE Application and Scoring Rubric
b) Correspondence sent home to families
c) Opportunities Course Catalogue
3. The Director of CVTE will meet with the ELL Coordinators during the first week of the school
year to develop an action plan to support teachers who have students with limited language
proficiency – and during the school year as new students enroll.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Diana Nadeau Robbins – Director of CVTE
Jody Klein – Director, English Language Learners
June 2014
Darby Neff-Verre – Coordinator of ELL at Newton
North High School (NNHS)
Kara Veley – Coordinator of ELL at Newton South
High School (NSHS)
Evidence of Completion of the Corrective Action:
1. Incoming 9th grade students, and new students who register throughout the school year in
families whose primary language is not English will be identified and those in need of
translated documents will receive them.
2. Teachers in CVTE will meet with the ELL Coordinators to review student progress on a
regular basis – depending on the needs of the student – check-in could be weekly, bi-monthly
or mid-point of marking term.
Description of Internal Monitoring Procedures:
Coordinators of ELL at NNHS, NSHS, and the CVTE Director will meet right after 9th grade
registration is completed to review the students in families whose primary language is not English that
have registered in CVTE. They will also monitor registrations throughout the school year to make sure
that new students and families with limited English proficiency have equal and equitable access to
information.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion:
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
1. Provide samples of translated recruitment and promotional information on the
career/vocational technical education opportunities available at both Newton North HS and
Newton South HS
2. Provide copies of translated documents the district has determined as primary CVTE
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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documents.
3. Provide copies of any action plans, developed to the due date, intended to support teachers who
have students with limited language proficiency in career/vocational technical education
programs.
4. Provide evidence that students with limited English proficiency receive language support
services in their career/vocational technical education programs, where appropriate.
Progress Report Due Date(s): May 9, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 6
Rating: Partially Implemented
Vocational Technical Education Regulations 603 CMR
4.03 (4), M.G.L. c.76 Section 5
Department CPR Finding: Documentation review and interviews revealed that the district uses its
Department-approved admission policy. However, the current approved Admission’s Policy on file at
the Department will need to be updated to reflect the recently revised state law protecting students
from discrimination in public schools based on gender (G.L. c. 76 §5,2) by revising the
nondiscrimination statement to include the category of gender identity within the identification of
legally protected categories.
Narrative Description of Corrective Action:
The following language has been added to the Career Technical Education (CVTE) programs
Admissions documents; gender identity, or any other class as protected by the law. These documents
include: the CVTE Program Admission Policy, CVTE Program Application, and CVTE Program
Scoring Rubric.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Corrective Action Activity: Completed on
Implementation:
Diana Nadeau Robbins, Director, CVTE
Heather Richards, Director of Human Resources NPS March 25, 2013
Evidence of Completion of the Corrective Action:
The language “gender identity, and any other class as protected by the law” appears in all 3 CTE
documents, in the Opportunities Course Catalogue, all CTE Program Brochures, and all Cooperative
Education Workplace documents; and in the future, any other document where this language is
required.
Description of Internal Monitoring Procedures:
Will review all future documents with Human Resources to see if there are new/additional language
changes required.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 6
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Although the district added the required language to the
Admission Policy, the district will still need to submit this revised Admission Policy to the Department
for review and approval. An email to the district’s CVTE liaison, Lisa Weinstein, will suffice.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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Required Elements of Progress Report(s): There is no progress report required for this criterion.
Progress Report Due Date(s): Not Applicable
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 7
Technical Education Regulations 603 CMR 4.03 (4).
M.G.L. c. 76 Section 5.
Rating: Partially Implemented
Department CPR Finding: Document review and interviews revealed the following concerns
regarding the district’s exploratory program:
1) Students elect to participate in the district’s exploratory program for either one semester (72 hours)
or both semesters (144 hours). Thus, neither scenario meets the exploratory minimum requirement of
one-half the total time spent in career/vocational technical education school year (based on the
Newton North High School structure, for the district, one-half of the school year would equal 168hours
in exploratory);
2) The non-Chapter-74 exploratory is the only option for ninth grader students at Newton South High
School (with the exception of Automotive Technology that is accessible at Newton North High School
via school-provided transportation). Consequently, the district’s ninth graders do not have equal
opportunity to participate in the district’s Chapter 74-approved vocational technical education
exploratory program for the required minimum of one-half of the school year;
3) Although the district encourages students to apply to all programs, there was no evidence the
Chapter 74-approved exploratory program provides for students to explore at least one program that
would prepare them for a career in nontraditional for their gender.
Narrative Description of Corrective Action:
1. The Director of CVTE will write a letter requesting a waiver for the amount of time onlearning in the exploratory program.
2. The number of Chapter 74 Programs accessed by students from Newton South increased this
2013-14 school year – along with Automotive Technology, there are students in Carpentry,
Culinary Arts, and Graphic Communications. These numbers have increased – 7 students last
year and 17 this year. The principals from both high schools and the Director of CVTE
collaborated with the faculty in both high schools to align the first 2 blocks across the district
and this has encouraged more students to access the CVTE programs.
3. Beginning next year, students in the Exploratory Program will spend the first part of the
semester exploring each vocational technical program offered during the block their program is
scheduled in – during this rotation they will experience at least one nontraditional vocational
technical program.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Diana Nadeau Robbins – Director of CVTE
1. January 2014
Teachers in the Chapter 74-approved CVTE
2. September 2014
Programs
3. February 2014
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Evidence of Completion of the Corrective Action:
1. Exploratory narrative in Opportunities Course Catalogue will include brief description about
exploring each Chapter 74 approved program as part of the Exploratory Program experience –
including programs that are nontraditional for their gender.
2. This information will be discussed with the guidance counselors in both high school and the
four middle schools prior to student registration in March 2014. It will also be highlighted
during 8th grade recruitment presentations (February 13-28, 2014) and again on 8th Grade
Student/Parent Night prior to registration – Student Parent Night at Newton South High School
is on March 5th and at Newton North High School on March 6th.
Description of Internal Monitoring Procedures:
CTE Director and Guidance Department Chairs from the 2 high schools and 4 middle schools will be
responsible for distributing this information to students and parents.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 7
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: The district will immediately submit a letter requesting a
waiver of the required minimum number of hours for the districts Exploratory program. Submit to:
John L. G. Bynoe III, Associate Commissioner
Massachusetts Department of Elementary and Secondary Education
75 Pleasant Street
Malden, MA 02148
Required Elements of Progress Report(s):
1. Provide a copy of the Opportunities Course Catalogue that includes a description of each
Chapter 74-approved program to be included in the district-wide Exploratory Program
experience – including programs that are nontraditional for their gender.
2. Provide evidence that the district’s ninth graders have equal opportunity to participate in the
district’s Chapter 74-approved vocational technical education Exploratory program.
3. Provide evidence that the Chapter 74-approved Exploratory program allows students to explore
at least one program that would prepare them for a career that is nontraditional for their gender.
Progress Report Due Date(s): May 9, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 9
Perkins Section 113, Vocational technical Education
Regulations 603 CMR 4.05
Rating: Partially Implemented
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Newton CPR Corrective Action Plan
17
Department CPR Finding: Document review and interviews indicated that students at Newton South
High School participating in the Chapter 74 and non-Chapter 74 programs at Newton North High
School are not reported as enrolled in career/vocational technical education(at Newton South) in the
Department’s Student Information Management System (SIMS). In addition, the district reports
students participating in Chapter 74 Exploratory as enrolled in the Chapter 74 program, rather than
as enrolled in Chapter 74 Exploratory.
Narrative Description of Corrective Action:
1. The reporting of students from Newton South High School was reported on the October 2013
SIMS as being enrolled at Newton South High School and enrolled in a CVTE program.
2. The coding of students enrolled in a Chapter 74 – approved program exploratory program was
changed on the June 2013 SIMS Report sent to the DESE (990100).
Title/Role of Person(s) Responsible for
Implementation:
Diana Nadeau Robbins – Director CVTE
Jack Polnar – Information Systems Specialist, NPS
Expected Date of Completion for Each
Corrective Action Activity:
1st part Completed – October 2013
2nd part Completed - June 2013
Evidence of Completion of the Corrective Action: Will be evident in the SIMS Report submitted by
the district.
Description of Internal Monitoring Procedures: The CTE Director and the Information Systems
Specialist currently reviews and will continue to review each SIMS Report before it is submitted to the
DESE.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 9
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): There are no progress reports required for this criterion
as the career/vocational technical student enrollment data is reviewed annually by the Office for
Career/Vocational Technical Education for every district.
Progress Report Due Date(s): Not Applicable
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 10
Perkins 135, M.G.L. c. 74 Section 6, Vocational
Technical Education Regulations 603 CMR 4.03 (1)
Rating: Partially Implemented
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Newton CPR Corrective Action Plan
18
Department CPR Finding: Document review and interviews with district staff indicated that while
representatives are actively involved in the development, implementation, and review of the district’s
career/vocational technical education programs at Newton North High School, the district did not
provide a complete Chapter 74 Program Advisory Committee form for each program, nor was there a
recruitment plan submitted. Therefore, there was no evidence indicating each Program Advisory
Committee is race, linguistic, disability, and nontraditional by gender inclusive.
Narrative Description of Corrective Action: The annual fall advisory committee meeting was held
on October 22, 2013. The signature sheet provided by the DESE CTE Advisory Committee Manual
was reinstituted as the attendance signature document. During the general meeting with the entire
advisory committee membership, the Director of CTE spoke about the importance of this document
and why identifying each of the sub-groups were so important. Today’s student population is so diverse
and in order to meet the needs of every individual student, it is important to have every voice
represented in the decision-making process. Also discussed was the need to expand diversity
representation on committees where there is under-representation.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Diana Nadeau Robbins – Director of CVTE
Advisory Committee Chairperson for each CVTE
Completed October 22, 2013
Program
Evidence of Completion of the Corrective Action:
The form identifying membership diversity was used as the Advisory Committee signature sheet for
each Chapter 74 Program on October 22, 2013 and is expected to be the standard practice from this
point on.
Description of Internal Monitoring Procedures:
Advisory signature sheets will be reviewed by the Director of CVTE. The Director will meet with the
teachers and the committee chairperson in programs that are underrepresented to collaborate on a
recruitment plan to reach out to business and postsecondary institutions.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 10
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
1. Provide copies of current (spring) Chapter-74 Program Advisory Committee forms for each of
the districts seven (7) state-approved, Chapter-74 programs.
2. Provide a recruitment plan, where appropriate, for those Chapter-74 programs that does not
include members representing the interests of race, linguistic, disability, and nontraditional by
gender populations.
Progress Report Due Date(s): May 9, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Newton CPR Corrective Action Plan
19
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 11
Rating: Partially Implemented
Perkins Section 135, M.G.L. c. 74 Section 2, Vocational
Technical Education Regulations 603 CMR 4.03 (4)
4.06
Department CPR Finding: Document review and interviews indicated that the career/vocational
technical education programs at Newton North High School are structured to allow for students to
acquire embedded academic, employability and management & entrepreneurship knowledge and skills.
However, due to the structure of the district-wide technology support and limited staff, technologyrelated needs, including installations, repairs and software upgrades, are not attended to in a timely
manner. Consequently, some of the technological knowledge and skills in the Vocational technical
education Frameworks may not be sufficiently addressed.
Narrative Description of Corrective Action:
1. The Director of CVTE is in active conversations with the Assistant Superintendent of
Secondary Education and Special Programs and the Director of Information Technology and
Library Media discussing the need for increased technical support because of the increased
level of demand with specialized technology (hardware, software, and networking) in the
Chapter 74 –approved programs, and the non-Chapter 74 programs. The CVTE Director has
asked the district for additional support for the 2014-15 school year.
2. The Director of CVTE will meet annually with the Director of IT to list changes in software,
hardware, and networking resources. The step in this process has been completed – the
Director of Information Technology and Library Media has created a Goggle doc. listing all
hardware purchases.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Diana Nadeau Robbins – Director CVTE
Cynthia Bergen – Assistant Superintendent of
June 2014
Secondary Education and Special Programs
Leo Brehm – Director of Information Technology
and Library Media
Evidence of Completion of the Corrective Action: That additional support will be available as
requested and hardware, software and networking needs will be completed prior to the start of the
school year - and that items purchased during the school year will be operational within a reasonable
schedule during the school year.
Description of Internal Monitoring Procedures:
Director of CVTE and Information Technology and Library Media will co-monitor the timelines from
the date of purchase to full implementation.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 11
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Newton CPR Corrective Action Plan
20
Required Elements of Progress Report(s):
1. Provide a status report on the district’s efforts to provide additional instructional technology
support to the career/vocational technical education programs at Newton North High School to
ensure all programs are structured to allow for students to acquire the technological knowledge
and skills contained in the Vocational Technical Education Frameworks.
2. Provide evidence that the purchase and installation of SY 2013-14 technological hardware,
software and networking materials for career/vocational technical education programs has been
installed and/or implemented in a timely manner.
Progress Report Due Date(s): May 9, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 13
Rating: Partially Implemented
Child Labor Bulletin 101 – Child Labor Requirements
in Nonagricultural Occupations under the Fair Labor
Standards Act WH – Revised March 2001, Code of
federal Regulations Title 29 (CFR 29) Parts 570.50 ©
(1) & 570.51-570.68, M.G.L. c. 74 Sections 1 & 2A,
M.G.L. c. 149, Sections 1, 62 & 62A, M.G.L. c. 152,
Vocational Technical Education Regulations 603 CMR
4.03 (7) 4.10(3), (Chapter 385 of the Acts of 2002).
Department CPR Finding: Document review, interviews, and review of cooperative education
student records revealed that while the district has established policies and procedures, they are still in
the very early stages of implementation. As a result, not all records of students participating in
cooperative education contained sufficient information to determine the degree to which the district’s
program is implemented in accordance with the applicable cooperative education laws, regulations,
and policies. Specifically, the following concerns were noted: 1) There was no evidence that a
Criminal Offender Information Record (CORI) inquiry had been completed prior to the student
placement at the worksite, where applicable; 2) There was no evidence that current Worker’s
Compensation insurance information is on file for each cooperative education employer; 3) There was
no evidence indicating worksite safety training is provided to each student specific to the worksite and
equipment prior to beginning the cooperative education placement; 4.) There was no evidence of a
system to ensure accommodations and modifications in a student’s Individualized Education Program
(IEP) are provided at the worksite, where applicable.
Cooperative education forms will need to be updated to reflect the recently revised state law protecting
students from discrimination in public schools based on gender identity (G.L.c.76 §5,2) by revising the
nondiscrimination statement to include category of gender identity within the identification of legally
protected categories.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Newton CPR Corrective Action Plan
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Narrative Description of Corrective Action:
All documents have been reviewed by the Director of Human Resources. Additional signature lines
have been added to the Cooperative Education Application to include Director of Special Education
and Coordinator of ELL. Also, new in the packet is a Compliance with EEOC form which will be used
for students on an IEP.
Supervisors of students in cooperative education placements are CORI’d and SORI’d – the Director of
HR, CVTE, and the Workforce Development and Cooperative Education Coordinator (WDCEC) all
have password protected access to the list of each individual CORI and SORI report. No student will
be, or ever has been placed in a cooperative education workplace site where a supervisor was not
CORI’d – and as of this year the SORI.
All students receive safety training as part their technical programs, and a condition of their COOP
placement is that the supervisor will conduct safety training specific to the placement responsibilities
on the first day the student begins their work placement.
The language “gender identity, and any other class as protected by the law” appears in all Cooperative
Education Workplace documents; and in the future, any other document where this language is
required by law.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Diana Nadeau Robbins – Director of CVTE
Heather Richards – Director of Human Resources
Completed January 2014
Amanda Samaha – Workforce Development and
Cooperative Education Coordinator
Evidence of Completion of the Corrective Action:
All documents were reviewed and approved by Heather Richards – Director of Human Resources
Description of Internal Monitoring Procedures:
Before a student is placed in a cooperative work placement all cooperative education documents are
reviewed by the Director of CVTE and the Workforce Development and Cooperative Education
Coordinator to make sure every document has the proper signatures, including the evidence of
Worker’s Compensation insurance and when required, Compliance with EEOC.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 13
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: It is unclear how the district’s suggestion to add an
EEOC compliance form for students with Individualized Education Programs (IEPs) will address the
concern to ensure accommodations and modifications in a student’s Individualized Education Program
(IEP) are provided at the worksite, where necessary.
Department Order of Corrective Action: The district will describe the process and provide copies of
all relevant forms developed as part of a system to ensure accommodations and modifications
identified a student’s Individualized Education Program (IEP) are provided at the worksite.
Required Elements of Progress Report(s):
1. Provide evidence that a Criminal Offender Information Record (CORI) inquiry is
completed, when necessary, prior to student placement at the worksite.
2. Provide a list of all current cooperative education employers, their Worker’s Compensation
insurance number and dates of expiration.
3. Provide evidence that worksite safety training is provided to each student specific to the
worksite and equipment prior to beginning the cooperative education placement.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Newton CPR Corrective Action Plan
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4. Provide a written description of the process and copies of all relevant forms developed as
part of the system created to ensure accommodations and modifications identified in a
student’s Individualized Education Program (IEP) are provided at the worksite, where
appropriate.
5. Provide copies of relevant cooperative education forms that includes a revised
nondiscrimination statement protecting students from discrimination in public schools on
the basis of gender identity (G.L.c.76 §5,2).
Progress Report Due Date(s): May 9, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 14
Rating: Partially Implemented
Perkins Section 135, M.G.L. c. 74 Section 2A, M.G.L. c.
152, Vocational Technical Education Regulations 603
CMR 4.03 (4), Chapter 385 of the Acts of 2002
Department CPR Finding: Based on documentation review and review of student records, the district
did not provide written policies, procedures, forms, and eligibility criteria for the non-cooperative
education (unpaid) work based learning programs at Newton North High School. Thus, there was no
evidence indicating internships, job shadowing, and work study programs are implemented in
accordance with applicable laws, regulations, and policies.
Narrative Description of Corrective Action:
Work Study and SPARC internship responsibilities were not under the direction and coordination of
the CVTE Director until:
Prior to 3 years ago the coordination of Work Study was the responsibility of a position that was shared
by CVTE and NNHS – the full time position was .6 CVTE Cooperative Education Coordinator and .4
Work Study Coordinator at NNHS. Now the Work Study over-sight management is done by the
Administrative Assistant for the CVTE Office. Information about Work Study is in the NNHS
Opportunities Handbook on page 11.
Prior to the 2010 -11 school year the coordination of SPARC (supervised focused unpaid internship)
was done solely through guidance, and 3 years ago it became a combined responsibility of guidance
and the .4 Work Study Coordinator at NNHS. Beginning this 2013-14 school year it is a part of the
Workforce Development and Cooperative Education Coordinator’s responsibilities and is no longer
under guidance. Information about CAPS-SPARC is found on page 11 in the Opportunities Handbook.
Title/Role of Person(s) Responsible for
Implementation:
Amanda Samaha – Workforce Development and
Cooperative Education Coordinator
Timothy Finnegan – English Teacher
Steve Chinosi – Director of the Innovation Lab
Barbara Mole, CVTE Administrative Assistant
Diana Nadeau Robbins, Director of CVTE
Expected Date of Completion for Each
Corrective Action Activity:
January 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Newton CPR Corrective Action Plan
23
Evidence of Completion of the Corrective Action:
All paperwork for SPARC/CAPSTONE and Cooperative Education Placement will be coordinated by
the Workforce Development and Cooperative Education Coordinator.
All Work Study will be coordinated by the CVTE Administrative Assistant.
Description of Internal Monitoring Procedures:
The Director of CVTE will review all documents before a student is placement.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 14
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
1. Provide written policies, procedures, forms, participation criteria and any other relevant
documentation for all non-cooperative education (unpaid) work based learning programs
located at Newton North High School.
Progress Report Due Date(s): May 9, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 20
Perkins Section 135; Vocational Technical Education
Regulations 603 CMR 4.03 (3) (4) (7) (8)
Rating: Partially Implemented
Department CPR Finding: Document review and review of instructional facilities by the DESE CVTE
safety specialist indicated that not all career/vocational technical education instructional facilities
meet current occupational standards. The Office of Career/Vocational Technical Education has sent
the Safety Survey Report, which includes details specific to each program, to Superintendent
Fleishman under separated cover.
Narrative Description of Corrective Action: All areas indicated by the OSHA Safety Officer have
been completed and a visit to review these areas is scheduled for January 30, 2014 – snow date is
scheduled for January 31, 2014.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
CVTE Director, Diana Nadeau Robbins
All areas were completed by December 22,
Chief of Operations for NPS, Michael Cronin
2013
Evidence of Completion of the Corrective Action:
Final approval by the OSAH Safety Officer, Dave Edmonds.
Description of Internal Monitoring Procedures:
Director of CVTE will review and monitor on a regular basis – any areas of noncompliance will be
noted immediately – 1st time offense will be a verbal warning and a subsequent offense will result in a
written warning.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Newton CPR Corrective Action Plan
24
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 20
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The Safety follow-up onsite review conducted by David
Edmonds, CVTE Safety Specialist on January 30, 2014, indicated the district has mitigated all safety
hazards. A letter of compliance was sent to Superintendent Fleishman on January 31, 2014.
No progress reports required.
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): Not Applicable
Progress Report Due Date(s): Not Applicable
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 21
Rating: Partially Implemented
Perkins Section 135; Vocational Technical Education
Regulations 603 CMR 4.03 (3) (4) (7) (8)
Department CPR Finding: Document review and review of instructional facilities by the DESE CTE
safety specialist indicated that not all career/vocational technical education instructional equipment
meet current occupational standards. The Office for Career/Vocational Technical Education has sent
the Safety Survey Report, which includes details specific to each program in the Construction
Occupational Cluster, the team observed the instructor wearing sneakers and at least one students
wearing open-toed flip-flops, neither of which considered appropriate construction personal protection
equipment (PPE). The expectation of the Occupational Safety and Health Administration (OSHA) is
that construction workers, which include students enrolled in applicable career/vocational technical
education programs, wear work shoes or boots with slip resistant and puncture-resistant soles to
prevent crushed toes.
Narrative Description of Corrective Action: All students in programs that require special PPE
clothing necessary to perform tasks safely in their learning environment must wear the proper clothing,
footwear, safety glasses, ear protection, and headwear – or any other PPE specific to a particular task at
hand. Lockers have been purchased and installed for students to keep their boots and extra set of
clothing in. Students and teachers in the vocational technical program are not permitted to enter the
shop environment without wearing proper clothing and footwear.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Diana Nadeau Robbins – Director CVTE
Teachers in Chapter 74 approved programs and
Completed – September 2013 – before the start
non- Chapter 74 programs that require safe PPE
of the school year.
practices
Evidence of Completion of the Corrective Action:
Director of CVTE will review and monitor on a regular basis – any areas of noncompliance will be
noted immediately – 1st time offense will be a verbal warning and a subsequent offense will result in a
written warning.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Newton CPR Corrective Action Plan
25
Description of Internal Monitoring Procedures: Regular monitoring by Director of CVTE.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 21
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
1. The district will submit a written description of the procedures created and implemented
(including relevant supporting evidence such as forms, meeting agendas, checklist, etc.) to
ensure the personal protection equipment (PPE) in all Chapter-74 programs for both students
and staff is implemented in compliance with state/federal laws and regulations.
Progress Report Due Date(s): May 9, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Newton CPR Corrective Action Plan
26
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
NEWTON PUBLIC SCHOOLS
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Jody Klein, ELL Program Coordinator
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: May 20, 2015
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 3 Initial Identification
Rating: Partially Implemented
Department CPR Finding: Document review and interviews indicated that, instead of
providing all parents with a home language survey, families enrolling in the district are asked
if a language other than English is spoken in the home and are then directed to call the ELL
office if the answer is yes.
Narrative Description of Corrective Action: All families complete a home language survey
that is part of the NPS registration form. Families completing the registration form are
currently required to answer questions about the home language and language used between
and among family members. In addition, all families who contact the schools in Newton are
asked if there is another language spoken at home. If the answer is yes then they are directed
to the ELL Program Office. As a result of this audit, we will substitute the current questions
with the DESE home language survey.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Jody Klein, ELL Program
Corrective Action Activity: Beginning
Director and Maureen McAdams, Office of
August, 2014, the revised registration forms
Elementary Education and Special Projects
will be used in all schools.
Evidence of Completion of the Corrective Action: The DESE Home Language Survey will
be included in the NPS registration form. Copy attached. The revised registration form will
be posted on the NPS website and distributed to all NPS schools.
Description of Internal Monitoring Procedures: The revised registration form will be used
in all schools beginning in August, 2014. Building principals will be asked to ensure the
revised registration forms are being used.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Newton CPR Corrective Action Plan
27
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 3 Initial
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Identification
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
The district submitted its revised family registration form to demonstrate the inclusion of a
Home Language Survey to the process. The district has elected to use the Department’s
recommended template.
Using the district’s student database, develop a sample of approximately 40-45 families who
enrolled in the district following the implementation of all corrective actions. This sample
should represent a cross-section of the district’s schools (approximately 2 per school).
PLEASE NOTE: This sample should be a randomized sample of all families entering the
district and should not be limited only to those families whose home language is not English.
Conduct an internal review of these student records for evidence that the registration process
includes a completed Home Language Survey. Report the total number of records reviewed,
and the number of records with completed surveys. If any non-compliance is identified, report
the specific actions taken to correct each individual file. If a pattern of non-compliance
persists, conduct a root cause analysis; identify the cause and a plan to remedy it. This
progress report is also due October 20, 2014.
*Please note when conducting internal monitoring that district must maintain the following
documentation and make it available to the Department upon request: a) List of the student
names and grade level for the records reviewed; b) Date of the review; c) Name of person(s)
who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s): October 20, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parental
Rating: Partially Implemented
Notification
Department CPR Finding: Student records indicated that parents of English Language
Learners (ELL) are notified upon initial identification of the students’ designation as ELL, but
do not always receive subsequent annual notification of students’ English proficiency.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Newton CPR Corrective Action Plan
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Narrative Description of Corrective Action: The ELL Department created an end of year
checklist that will be completed by all ESL teachers. One checklist per school will be
submitted to the ELL Program Office at the end of each school year. Teachers will be held
accountable to submit this checklist before leaving for summer vacation. One item on the
checklist is to send families a “Continuation of Services” letter. This letter will be sent at least
one week before the close of school and a copy of the letter will be filed in the student’s CUM
folder.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Dianna Kobayashi, ELL
Corrective Action Activity: June, 2014
Family Liaison, ELL Liaisons at the middle and and progress monitoring throughout the
high school levels
year.
Evidence of Completion of the Corrective Action: Copy of Checklist attached. Checklist
will be filed in the ELL Office.
Description of Internal Monitoring Procedures: The ELL Department will work with the
executive assistants at each school to do random spot checks of CUM folders for appropriate
documents.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10 Parental
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Notification
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
Provide evidence of ELL teacher training on use of the end-of-year checklist, including signed
attendance sheets, agendas, and any other relevant documentation. This progress report is due
October 20, 2014.
Develop a sample of approximately 40 ELL students continuing in the district’s ELE
programming from the school year 2013-2014. Conduct an internal review of ELL records for
evidence that parents were sent notification of the student’s continuance in the ELE program
for the 2014-2015 school year. Report the total number of records reviewed, and the number
of records with the annual parent notification letter. If any non-compliance is identified, report
the specific actions taken to correct each individual file. If a pattern of non-compliance
persists, conduct a root cause analysis; identify the cause and a plan to remedy it. This
progress report is also due October 20, 2014.
*Please note when conducting internal monitoring that district must maintain the following
documentation and make it available to the Department upon request: a) List of the student
names and grade level for the records reviewed; b) Date of the review; c) Name of person(s)
who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s): October 20, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Newton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of ELL
Rating: Partially Implemented
Students
Department CPR Finding: A review of student records indicated that annual parent
notification letters are not consistently found in student files.
Narrative Description of Corrective Action: The ELL Department created an end of year
checklist that will be completed by all ESL teachers. One checklist per school will be
submitted to the ELL Program Office at the end of each school year. Teachers will be held
accountable to submit this checklist before leaving for summer vacation. One item on the
checklist is to send families a “Continuation of Services” letter. This letter will be sent at least
one week before the close of school and a copy of the letter will be filed in the student’s CUM
folder.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Dianna Kobayashi, ELL
Corrective Action Activity: June, 2014
Family Liaison, ELL Liaisons at the middle and and progress monitoring throughout the
high school levels
year.
Evidence of Completion of the Corrective Action: Copy of Checklist attached. Checklist
will be filed in the ELL Office.
Description of Internal Monitoring Procedures: The ELL Department will work with the
executive assistants at each school to do random spot checks of CUM folders for appropriate
documents.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18 Records of
Status of Corrective Action:
Approved
Partially Approved
Disapproved
ELL Students
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): See Department required elements of progress
reporting for ELE 10.
Progress Report Due Date(s): October 20, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Newton CPR Corrective Action Plan
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