MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Newburyport
CPR Onsite Year: 2011-2012
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 04/17/2012.
Mandatory One-Year Compliance Date: 04/17/2013
Summary of Required Corrective Action Plans in this Report
Criterion
SE 2
Criterion Title
Required and optional assessments
SE 4
Reports of assessment results
SE 9
SE 13
Timeline for determination of eligibility and provision of
documentation to parent
Progress Reports and content
SE 14
Review and revision of IEPs
SE 18B
Determination of placement; provision of IEP to parent
SE 19
Extended evaluation
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
SE 25
Criterion Title
Parental consent
SE 55
Special education facilities and classrooms
CR 7A
School year schedules
CR 10
Anti-Hazing Reports
CR 10B
Bullying Intervention and Prevention
CR 16
Notice to students 16 or over leaving school without a high
school diploma, certificate of attainment, or certificate of
completion
Responsibilities of the school principal
CR 18
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 2 Required and optional assessments
Partially Implemented
Department CPR Findings:
Student records indicated that upon obtaining parental consent for the district's proposed
evaluation, the district does not always complete the required educational assessment or
the psychological assessment when the psychological is proposed as part of the
evaluation.
Description of Corrective Action:
At opening meeting of Team Facilitation Leaders, the Director of Special Education will reissue the procedure for proposing and completing required educational and psychological
assessments.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
09/04/2012
Evidence of Completion of the Corrective Action:
Agenda and sign-in sheets from opening Team Facilitation Leader meeting.
Description of Internal Monitoring Procedures:
The Administrative Assistant to the Director of Special Education will maintain a log of
signed consent for proposed evaluations and will collect completed assessments
accordingly.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 2 Required and optional assessments
Corrective Action Plan Status: Approved
Status Date: 08/23/2012
Basis for Partial Approval or Disapproval:
The district has proposed training and an internal monitoring process that addresses the
concern identified the by the Department. Please see the Department's progress report
requirements.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district must provide evidence of training for staff in the procedure for proposing and
completing required educational and psychological assessments.
Evidence may include, but not be limited to memorandums, training/meeting agendas or
email correspondence. Please submit this to the Department on or before October 12,
2012.
Submit the results of an administrative review of 10 student records. Indicate the number
of records reviewed, the number found to be compliant, and an explanation of the root
cause for any continued noncompliance and a description of additional corrective actions
taken by the district to address any identified noncompliance. Please submit this to the
Department on or before by February 15, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Newburyport CPR Corrective Action Plan
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Progress Report Due Date(s):
10/12/2012
02/15/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Newburyport CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 4 Reports of assessment results
Partially Implemented
Department CPR Findings:
Student records indicated that in some instances, the assessment reports of related
services providers do not always offer an explicit means of meeting the student's needs.
Description of Corrective Action:
The Director of Special Education will hold an in-service training with all related service
providers regarding the required elements of assessment reports and will issue up-dated
procedures for writing assessment reports.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
09/30/2012
Evidence of Completion of the Corrective Action:
Agenda and sign-in sheets from in-service training.
Copy of updated procedure for completing assessment reports.
Description of Internal Monitoring Procedures:
Director of Special Education will read and review the first three evaluation reports from
each related service provider and will then review randomly selected reports each quarter.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 4 Reports of assessment results
Corrective Action Plan Status: Approved
Status Date: 08/23/2012
Basis for Partial Approval or Disapproval:
The Director of Special Education will hold an in-service training with all related service
providers regarding the required elements of assessment reports and will issue up-dated
procedures for writing assessment reports. The district will establish an internal
monitoring activity to ensure continued compliance.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district must provide evidence of in-service training with all related service providers
regarding the required elements of assessment reports and issue up-dated procedures for
writing assessment reports.
Evidence may include, but not be limited to memorandums, training/meeting agendas or
email correspondence. Please submit this to the Department on or before October 12,
2012.
Submit the results of an administrative review of 10 student records. Indicate the number
of records reviewed, the number found to be compliant, and an explanation of the root
cause for any continued noncompliance and a description of additional corrective actions
taken by the district to address any identified noncompliance. Please submit this to the
Department on or before by February 15, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Newburyport CPR Corrective Action Plan
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Progress Report Due Date(s):
10/12/2012
02/15/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Newburyport CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 9 Timeline for determination of eligibility and provision of
Partially Implemented
documentation to parent
Department CPR Findings:
Student records indicated that in some instances, assessment reports were not completed
within 30 days of signed parental consent. Additionally, student records indicated that the
district does not always propose an IEP within 45-days of signed consent.
Description of Corrective Action:
The Director of Special Education will hold site-based Special Education Department
meetings to review the Timeline for determination of eligibility and provision of
documentation to parents. In addition the Administrative Assistant to the Director of
Special Education will maintain a log of signed consents for evaluations, dates of
completed evaluations and date of proposed IEP to parents.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
09/30/2012
Evidence of Completion of the Corrective Action:
Agenda and sign-in sheets from site based Special Education Department meetings.
Copy of evaluation logs.
Description of Internal Monitoring Procedures:
The Director of Special Education will review, and sign-off as reviewed, the evaluation log
at the end of each month.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 9 Timeline for determination of
Approved
eligibility and provision of documentation
Status Date: 08/23/2012
to parent
Basis for Partial Approval or Disapproval:
The Department accepts that the district's plan to develop a log signed consents/dates of
completed activities. However, the district would be best served by examining the root
cause of why assessment reports are not always completed within the timelines and why
the IEP is not proposed within 45 days of the signed consent.
Department Order of Corrective Action:
The district must conduct a root cause analysis of its noncompliance issues, provide the
results and proposed the district's corrective actions with its first progress report.
Required Elements of Progress Report(s):
Please provide the results of the district's root cause analysis and proposed corrective
actions based on this analysis to the Department by October 12, 2012.
Submit the results of an administrative review of 10 student records to examine timeline
compliance. Indicate the number of records reviewed, the number found to be compliant,
and an explanation of the root cause for any continued noncompliance and a description
of additional corrective actions taken by the district to address any identified
noncompliance. Please submit this to the Department on or before by February 15, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Newburyport CPR Corrective Action Plan
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student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
10/12/2012
02/15/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Newburyport CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 13 Progress Reports and content
Partially Implemented
Department CPR Findings:
Staff interviews indicated that when a student graduates from secondary school or
exceeds the age of special education eligibility, the school district does not always provide
the student with a summary of his or her academic achievement and functional
performance, including recommendations on how to assist the student in meeting his or
her postsecondary goals.
Description of Corrective Action:
The Director of Special Education will hold site-based Special Education Department
meetings at Newburyport High School to review the requirement of the district to issue
students who graduate or exceed the age of special education eligibility a summary of
his/her academic performance, including recommendations on how to assist the student
in meeting his or her post-secondary goals. In addition the Administrative Assistant to
the Director of Special Education will collect the completed summaries for the student file.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
09/30/2012
Evidence of Completion of the Corrective Action:
Agenda and sign-in sheet from in-service meeting.
Completed summary reports for all graduating and students exceeding the age of special
education eligibility.
Description of Internal Monitoring Procedures:
The Administrative Assistant to the Director of Special Education will create a list of all
graduating and students exceeding the age of special education eligibility to check off the
receipt of each completed summary.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 13 Progress Reports and content
Corrective Action Plan Status: Approved
Status Date: 08/23/2012
Basis for Partial Approval or Disapproval:
The Department accepts the Director of Special Education's proposal to hold site-based
Special Education Department meetings to review the requirement concerning to issue a
summary of the student's academic performance for students who graduate or exceed
the age of special education eligibility, including recommendations on how to assist the
student in meeting his or her post-secondary goals. In addition, the Administrative
Assistant to the Director of Special Education will collect the completed summaries for
placement in the student file.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district must provide evidence of its site-based Special Education Department
meetings at Newburyport High School to review the requirement to issue a summary of
the student's academic performance, including recommendations on how to assist the
student in meeting his or her post-secondary goals, for students who graduate or exceed
the age of special education eligibility. Evidence may include, but not be limited to
memorandums, training/meeting agendas or email correspondence. Please submit this to
the Department on or before October 12, 2012.
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Newburyport CPR Corrective Action Plan
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Submit the results of an administrative review of 10 student records to verify the
provision of the summary to students. Indicate the number of records reviewed, the
number found to be compliant, and an explanation of the root cause for any continued
noncompliance and a description of additional corrective actions taken by the district to
address any identified noncompliance. Please submit this to the Department on or before
by February 15, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
10/12/2012
02/15/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Newburyport CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 14 Review and revision of IEPs
Partially Implemented
Department CPR Findings:
Student records indicated that in some instances, the district proposed an amendment to
extend the dates of the student's current IEP. As a result, the IEP Team did not convene
annually on or before the anniversary date of the IEP to review, revise, and develop a
new IEP or refer the student for a re-evaluation, as appropriate.
Description of Corrective Action:
At opening meeting of Team Facilitation Leaders, the Director of Special Education will
review the procedures for writing IEP amendments and convening IEP teams annually on
or before the anniversary date of the IEP.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
09/04/2012
Evidence of Completion of the Corrective Action:
Agenda and sign-in sheets for opening meeting of Team Facilitation Leaders.
Copy of IEP log.
Description of Internal Monitoring Procedures:
The Administrative Assistant to the Director of Special Education will maintain and IEP log
of dates those IEPs and IEP amendments are issued. The Director of Special Education will
review the IEP log and sign off as reviewed at the end of each month.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 14 Review and revision of IEPs
Corrective Action Plan Status: Partially
Approved
Status Date: 08/23/2012
Basis for Partial Approval or Disapproval:
The Director of Special Education will review the procedures for writing IEP amendments
and convening IEP Teams annually on or before the anniversary date of the IEP. The
district should also conduct a root cause analysis of why staff was unable to complete
annual reviews within the anniversary date of the IEP.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district must provide evidence of training on procedures for writing IEP amendments
and convening IEP teams annually on or before the anniversary date of the IEP. Evidence
may include, but not be limited to memorandums, training/meeting agendas or email
correspondence. Please submit this to the Department on or before October 12, 2012.
The district should provide the results of its root cause analysis and its proposed
corrective actions or revised corrective actions upon completing its analysis by October
12, 2012.
Submit the results of an administrative review of 10 student records to ensure IEP
amendments are not used to extend timelines and that annual reviews are held within
one year of the anniversary date of the IEP. Indicate the number of records reviewed, the
number found to be compliant, and an explanation of the root cause for any continued
noncompliance and a description of additional corrective actions taken by the district to
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Newburyport CPR Corrective Action Plan
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address any identified noncompliance. Please submit this to the Department on or before
by February 15, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
10/12/2012
02/15/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Newburyport CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
A review of student records indicated that the district does not always propose an IEP
immediately following the development of the IEP.
A review of documentation, student records, and staff interviews indicated that the IEP
placement and provision of services for some students enrolled in the Alternative Program
at Newburyport High School is not accurately reflected in their IEP. In some cases, these
students receive the majority, if not all of their required academic content in the
Alternative Program, which is staffed by licensed special education teachers. However, a
review of student record information indicated that the placement of these students is
identified as full inclusion. For additional information, please see SE 25.
Student records and staff interviews indicated that when the district removes the student
from his or her program for the purpose of conducting an assessment, the district does
not always obtain written parental consent for either the evaluation or the change of
placement. Instead, the district issues a notice of the school district's proposal which
includes a summary of the IEP Team's recommendation.
Description of Corrective Action:
At opening meeting of Team Facilitation Leaders, the Director of Special Education will
review the procedures for determining placement and the provision of an IEP to the
parent, including obtaining parental consent for evaluations and change of placements.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
09/04/2012
Evidence of Completion of the Corrective Action:
Opening Meeting Agenda and sign-in sheets.
Description of Internal Monitoring Procedures:
Director of Special Education will review and monitor IEP log for placement determinations
and obtaining parental consent on a monthly basis.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 18B Determination of placement;
Approved
provision of IEP to parent
Status Date: 08/23/2012
Basis for Partial Approval or Disapproval:
The district addressed the Department's concern regarding the Alternative Program under
SE 25. Please see SE 25 for the Department's comment concerning the identification of
the placement for the Alternative Program. The district should conduct a root cause
analysis of why the placement is not immediately proposed following the development of
the IEP (excluding the exceptions articulated by the provisions of 603 CMR 28.06(2) (e).
Department Order of Corrective Action:
Please provide the results of the district's root cause analysis and the associated
corrective actions and timelines for implementation.
Required Elements of Progress Report(s):
The district must provide evidence of root cause analysis and its associated corrective
actions, including the timelines for implementation. Please submit this to the Department
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Newburyport CPR Corrective Action Plan
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on or before October 12, 2012.
Submit the results of an administrative review of 10 student records including a sample of
students from the Alternative Program (5 of the 10 records selected) to verify that that
the placements accurately reflect the student's current placement and were immediately
proposed following the development of the IEP. Indicate the number of records reviewed,
the number found to be compliant, and an explanation of the root cause for any continued
noncompliance and a description of additional corrective actions taken by the district to
address any identified noncompliance. Please submit this to the Department on or before
by February 15, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
10/12/2012
02/15/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Newburyport CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 19 Extended evaluation
Partially Implemented
Department CPR Findings:
Student records indicated that the district does not always obtain parental consent for the
partial IEP developed prior to initiating an extended evaluation. Additionally, records
indicated that the IEP Team does not always convene within eight weeks to review the
results of the extended evaluation and to develop a complete IEP.
Description of Corrective Action:
The Director of Special Education will review and sign off on any extended evaluation
request prior to it's being issued to parents. Students will only begin an extended
evaluation once parental consent is received. The Director of Special Education will also
monitor that a Team reconvenes within eight weeks for every extended evaluation.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education, Team Facilitation Leaders.
Completion:
12/01/2012
Evidence of Completion of the Corrective Action:
Log of Extended Evaluations, Date of Parental Consent and date of IEP Team Reconvene.
Description of Internal Monitoring Procedures:
Director of Special Education will review and sign off on the log each month.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 19 Extended evaluation
Corrective Action Plan Status: Partially
Approved
Status Date: 08/23/2012
Basis for Partial Approval or Disapproval:
The Director of Special Education will review and sign off on any extended evaluation
request prior to its being issued to parents. Students will only begin an extended
evaluation once parental consent is received. The Director of Special Education will also
monitor that a Team reconvenes within eight weeks for every extended evaluation.
The district must also ensure that in those instances in which the Team found the student
eligible for special education and developed a partial IEP, the district obtains consent to
implement the partial IEP.
Department Order of Corrective Action:
Please include as an element of the district's internal monitoring a review of partially
developed IEPs to ensure parents provided consent prior to providing services.
Required Elements of Progress Report(s):
The district must provide evidence of training to staff. Training will include that students
will only undergo an extended evaluation once parental consent is received. The district
will ensure its internal monitoring process includes the review of any extended evaluation
request and verify that the districted obtained consent for any partially developed IEP
proposed to the parent. The internal review process will also include monitoring that the
IEP Team reconvenes within eight weeks for every extended evaluation. Please provide a
full description of the internal monitoring conducted and supporting documentation. This
progress report is due October 12, 2012.
Submit the results of an administrative review of 5 student records. Indicate the number
of records reviewed, the number found to be compliant with the extended evaluation
requirements, an explanation of the root cause for any continued noncompliance and a
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Newburyport CPR Corrective Action Plan
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description of additional corrective actions taken by the district to address any identified
noncompliance. Please submit this to the Department on or before by February 15, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
10/12/2012
02/15/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Newburyport CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 25 Parental consent
Partially Implemented
Department CPR Findings:
Student records indicated that for some students enrolled in the Alternative Program at
Newburyport High School, the district has not secured consent for the services.
Student records indicated that the district does not always include the Educational
Assessments as part of the district's proposed assessments. As a result, parents do not
always provide consent for all of the assessments that are actually conducted by the
district.
In addition, please see SE 18B.
Description of Corrective Action:
The IEP Teams for students in the Alternative program will be reconvened to review the
services proposed for those students. Appropriate student services will be documented in
the correct place on the IEP (B Grid for Inclusive Services and C Grid for Substantially
Separate services).
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education, High School Special Education
Completion:
Coordinator
11/01/2012
Evidence of Completion of the Corrective Action:
IEP file review.
Submission of corrected service delivery grids.
Description of Internal Monitoring Procedures:
Director of Special Education will monitor compliance at the end of each month and
submit evidence of completion by 11/1/2012.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 25 Parental consent
Corrective Action Plan Status: Approved
Status Date: 08/23/2012
Basis for Partial Approval or Disapproval:
The IEP Teams for students in the Alternative program will be reconvened to review the
services proposed for those students. Appropriate student services will be documented in
the correct place on the IEP (B Grid for Inclusive Services and C Grid for Substantially
Separate services). Please see SE 2 regarding assessments.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit verification that the IEP Team meetings were held (such as the IEP Team meeting
notice, a copy of the service delivery grid and the signature page of the IEP). This
progress report is due February 15, 2013.
Progress Report Due Date(s):
02/15/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Newburyport CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
Observations at the Molin Elementary School identified that the special education space is
not given the same priority as general education programs. Observations verified that one
instructional space is designated for Occupational Therapy, Physical Therapy, and three
separate special education teachers to provide direct services. Interviews indicated that
often times, multiple groups of students receive direct service simultaneously.
Observations and staff interviews at the Nock Middle School verified that special education
teachers do not always have a space to provide direct services. Staff interviews indicated
that in some instances teachers are forced to provide services in the library if there is not
an available instructional space.
Description of Corrective Action:
The Nock/Molin facility has just been approved through the MSBA for refurbishing. The
architectural firm of Miller, Dyer, Spears (MDS) has submitted the enclosed blue prints for
consideration of new special education facilities. During the phased-occupancy
construction plan, the renovations will consist of 4 phases with temporary spaces being
assigned during each phase. Teachers requiring space for special education services will
be assigned a space.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
04/17/2013
Evidence of Completion of the Corrective Action:
Adequate spaces for Special Education Service Delivery
MDS blue prints available for viewing.
Description of Internal Monitoring Procedures:
Continued special education presence on building committee meetings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 55 Special education facilities and
Status Date: 08/23/2012
classrooms
Basis for Partial Approval or Disapproval:
The Nock/Molin facility has just been approved through the MSBA for refurbishing. The
architectural firm of Miller, Dyer, Spears (MDS) has submitted the enclosed blue prints for
consideration of new special education facilities. During the phased-occupancy
construction plan, the renovations will consist of 4 phases with temporary spaces being
assigned during each phase. Teachers requiring space for special education services will
be assigned a space.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide the floor plans of the Nock/Molin facility demonstrating adequate
instructional space. This progress report is due October 12, 2012.
Progress Report Due Date(s):
10/12/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Newburyport CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7A School year schedules
Partially Implemented
Department CPR Findings:
A review of documentation indicates that Newburyport High School does not meet the
requirement of 990 instructional hours.
Description of Corrective Action:
The High School Principal has submitted a proposal to Darlene Lynch at PQA outlining
steps to bring NHS into compliance with meeting the 990 instructional hours.
Title/Role(s) of responsible Persons:
Expected Date of
Superintendent, High School Principal
Completion:
04/17/2013
Evidence of Completion of the Corrective Action:
Newburyport High School schedule will reflect 990 instructional hours.
Description of Internal Monitoring Procedures:
The Superintendent of Schools and he High School Principal will provide monthly updates
to the school committee on the progress of meeting the 990 Instructional Hours.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 7A School year schedules
Corrective Action Plan Status:
Disapproved
Status Date: 08/23/2012
Basis for Partial Approval or Disapproval:
The district's proposal will ensure that all Newburyport high school students are scheduled
to receive a minimum of 990 instructional hours. Completion of capstone projects will add
a minimum of five (5) hours to student schedules and changes to exam day schedules will
add almost 20 hours to all students' scheduled learning time.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide copies of monthly updates provided to the school committee on progress in
meeting learning time requirements. This progress report is due October 12, 2012.
Please provide copies of additional monthly updates provided to the school committee.
Also, please submit Principals Student Learning Time worksheet for Newburyport High
School reflecting the 2012-2013 school year. This progress report is due February 15,
2013.
Progress Report Due Date(s):
10/12/2012
02/15/2013
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Newburyport CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10 Anti-Hazing Reports
Partially Implemented
Department CPR Findings:
The district did not submit signed acknowledgements from the designated officers of the
high school's affiliated and unaffiliated student groups, teams, and organizations
indicating that each of these organizations received a copy of the law and school's antihazing disciplinary policy.
Description of Corrective Action:
The district will submit signed acknowledgements from the designated officers of the high
school's affiliated and unaffiliated student groups, teams, and organizations indicating
that each of these organizations received a copy of the law and school's anti-hazing
disciplinary policy.
Title/Role(s) of responsible Persons:
Expected Date of
Assistant Superintendent
Completion:
04/17/2013
Evidence of Completion of the Corrective Action:
Submission of signed acknowledgements.
Description of Internal Monitoring Procedures:
Assistant Superintendent will review signed acknowledgments for compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 10 Anti-Hazing Reports
Corrective Action Plan Status: Approved
Status Date: 08/23/2012
Basis for Partial Approval or Disapproval:
The district's proposal will achieve compliance regarding the distribution and
acknowledgment of the district's anti-hazing policy.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will submit signed acknowledgements from the designated officers of the high
school's affiliated and unaffiliated student groups, teams, and organizations indicating
that each of these organizations received a copy of the law and school's anti-hazing
disciplinary policy.
Progress Report Due Date(s):
10/12/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10B Bullying Intervention and Prevention
Partially Implemented
Department CPR Findings:
A review of the high school handbook determined that the information regarding bullying
does not include specific information from the district's plan regarding staff responsibilities
for addressing or reporting bullying.
Description of Corrective Action:
The high school handbook will be printed with revised information regarding bullying. It
will include specific information from the district's plan regarding staff responsibilities for
addressing or reporting bullying.
Title/Role(s) of responsible Persons:
Expected Date of
Assistant Superintendent, High School Principal
Completion:
09/04/2012
Evidence of Completion of the Corrective Action:
Printed High School Handbook for the 2012 - 2013 school year.
Description of Internal Monitoring Procedures:
Assistant Superintendent and High School Principal will review the revisions to the
bullying information prior to sending the handbook to printing.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 10B Bullying Intervention and
Status Date: 08/10/2012
Prevention
Basis for Partial Approval or Disapproval:
The district's revision to the handbook will achieve compliance.
Department Order of Corrective Action:
The district will submit the high school handbook with revised information regarding
bullying. It will include specific information from the district's plan regarding staff
responsibilities for addressing or reporting bullying.
Required Elements of Progress Report(s):
Please provide there relevant section of the High School Handbook for the 2012 - 2013
school year with the required information concerning bullying.
Progress Report Due Date(s):
10/12/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 16 Notice to students 16 or over leaving school without a
Partially Implemented
high school diploma, certificate of attainment, or certificate of
completion
Department CPR Findings:
Documentation indicated that the notice sent to students who have left school without
earning a competency determination does not include information regarding the parent's
right to meet with a representative of the school district within 10 days of the notice being
sent. Additionally, staff interviews indicated that the district does not send notice for two
consecutive years to students who have left school without earning a competency
determination informing them of publicly funded, post high school programs.
Description of Corrective Action:
The notice sent to students who have left school without earning a competency
determination will be revised to include information regarding the parent's right to meet
with a representative of the school district within 10 days of the notice being sent. Staff
will receive the revised notice and made aware of the district's procedure for sending the
notice for two consecutive years to students who have left school without earning a
competency determination informing them of publicly funded, post high school programs.
Title/Role(s) of responsible Persons:
Expected Date of
Assistant Superintendent, High School Principal, High School
Completion:
Associate Principal
09/30/2012
Evidence of Completion of the Corrective Action:
Revised notice to students who have left school without earning a competency
determination.
Description of Internal Monitoring Procedures:
Assistant Superintendent, High School Principal, High School Associate Principal will meet
to revise letter and develop a tracking system to ensure the compliance of sending the
notice for two consecutive years to students who have left school without earning a
competency determination.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 16 Notice to students 16 or over
Status Date: 08/23/2012
leaving school without a high school
diploma, certificate of attainment, or
certificate of completion
Basis for Partial Approval or Disapproval:
The notice sent to students who have left school without earning a competency
determination will be revised to include all required information. District administration
will be responsible for tracking the provision of the required notice therefore assuring
compliance.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district must provide evidence of administrative training regarding the notice sent to
students who have left school without earning a competency determination and the
parent's right to meet with a representative of the school district within 10 days of the
notice being sent. Evidence may include, but not be limited to memorandums,
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training/meeting agendas or email correspondence. Please submit this to the Department
on or before October 12, 2012.
Please provide samples of tracking logs and samples of the letters mailed to students who
have left school by February 15, 2013.
Progress Report Due Date(s):
10/12/2012
02/15/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 18 Responsibilities of the school principal
Partially Implemented
Department CPR Findings:
Staff interviews at both the middle and high school identified inconsistent practices
regarding documenting the use of accommodations and interventions for students. The
impact of such practices results in incomplete information on the use of instructional
supports as part of the evaluation information that is reviewed by the IEP Team when
determining eligibility for special education.
Description of Corrective Action:
The district will develop consistent practices regarding documenting the use of
accommodations and interventions for students. During the 2011 - 2012 school year the
district developed and trained Data Teams at each school. For the 2012 - 2013 School
year these Data Teams will meet regularly to review student data and recommend
students in need of accommodations and interventions. These students' progress will be
tracked through the RTI process and documented in the student file as evidence of the
use of instructional supports in the event an identified student is evaluated for
determining eligibility for special education.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education, Middle School Principal, High
Completion:
School Principal
11/01/2012
Evidence of Completion of the Corrective Action:
Agendas from Data Team Meetings
Consistent forms developed at all schools for tracking the use of instructional supports.
Samples of forms used from each building
Description of Internal Monitoring Procedures:
The Director of Special Education will meet regularly with building principals to review the
data team meeting minutes and students recommended to receive accommodations and
interventions.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 18 Responsibilities of the school
Status Date: 08/10/2012
principal
Basis for Partial Approval or Disapproval:
The district's proposed corrective action will address the requirement to ensure the district
documents the use of accommodations and interventions for students and uses this
information as part of the evaluation information to determine eligibility for special
education services.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide examples of agendas from Data Team Meetings developed at all schools
for tracking the use of instructional supports. This progress report is due October 12,
2012.
Submit the results of an administrative review of 10 student records. Indicate the number
of records reviewed that contained information regarding instructional supports and
accommodations. Please state the number found to be compliant, an explanation of the
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root cause for any continued noncompliance and a description of additional corrective
actions taken by the district to address any identified noncompliance. Please submit this
to the Department on or before by February 15, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
10/12/2012
02/15/2013
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Newburyport Public Schools
Corrective Action Plan Forms
Program Area: English Learner Education
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: November 1, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Rating: Partially Implemented
Structure
Department of Elementary and Secondary Education Findings:
Newburyport school district has a low incidence of English language learners (ELLs) enrolled (Less than
20). The majority of students attend grades 1-5. Enrollment is much lower in the middle and high
schools. Interviews with district staff indicated that ELE students in the Structured English Immersion
(SEI) program are provided direct ESL instruction either individually or in pairs of similar proficiency
levels as assessed in the Massachusetts English Proficiency Assessment (MEPA). In addition,
documentation and interviews indicated that elementary school ELLs are in levels 3, 4, or 5. Those in
middle school are enrolled only in level 5, and those ELLs in high school are enrolled in levels 3 and 5.
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The district reported that ESL/ELD content instruction is based on the Massachusetts Curriculum
Frameworks and the English Language Proficiency Benchmarks (ELPBO. However, no ESL curriculum
was submitted to demonstrate how the materials align with the ELPBO. The district should note that
with the launching of the RETELL initiative (Fall 2012) its Structured English Immersion (SEI) program
will need to be strengthened in accord with the requirements of the initiative. Please refer to “Update on
RETELL for Monitoring Purposes, “at: http://www.doe.mass.edu/retell/. Additional information from
the Department will be forthcoming.
Concerning hours of instruction, documentation and interviews indicated that ELE students placed in
level 3 regardless of school are not receiving the recommended hours of direct ESL instruction, and
students in level 4 at the elementary schools fall short of the recommended ESL instruction hours per
week (refer to http://www.doe.mass.edu/mcas/mepa/guidance.html pg. 5). Hours of instruction for level
5 middle school ELE students were not specified.
See ELE 15 for comments on SEI professional development training.
In sum, the district does not have an ESL curriculum, ELLs are not receiving direct hours of ESL
instruction that are consistent with Department guidelines, and content area teachers instructing ELLs
have not completed their SEI category training. Consequently, the Department concludes that the school
does not have an ELE program that is consistent with Chapter 71A.
Narrative Description of Corrective Action:
During the 2012-2013 school year the ELL teacher will develop a curriculum map of the beginner
curriculum for grades K-8. The majority of our students needs are at this level. The Content core
curriculum will be modified and supported for students that have moved beyond the beginner level.
A team will be formed for the oversight of student screening, student progress, and revision of
curriculum, programming, and service delivery based on the needs of the students. The work of this
team will include the development of ELE program procedures for providing support and
accommodations that will give all student access to the core curriculum.
Newburyport will make recommendations for expanding qualified personnel to teach ESL during the
FY14 budget process this winter.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
 ELL Director
 Curriculum Mapping June 1013
 ELL teacher
 ELL Team formation February 2013
 ELL Team
 Completion of program procedures
August 2013
 Building Principals
 Budget recommendations Spring
 Administrative team
2013
 School Committee (Budget approval)
Evidence of Completion of the Corrective Action:
 Curriculum Map for Beginning Level Curriculum grades K-8 aligned to WIDA standards.
 Written procedure for providing support and accommodations that will allow ELL
students access to the core curriculum.
 Meeting Agendas
 Meeting Minutes
 Attendance sheets
 Increased certified teachers and/or tutors to meet the recommended hours of direct ELL
instruction
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Description of Internal Monitoring Procedures:
 Quarterly ELL Team meetings to review data of student needs, student progress,
programming, curriculum, and service delivery, using a collaborative inquiry process that
will allow for data driven decisions.
 The team will consist of Ell teacher and tutors, building administrators, classroom teacher
representatives from all schools with ELL students, ELL director.
 Key personnel will supervised and evaluated through the Educator Evaluation System
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
The Department appreciates the district’s plans to develop a beginner level curriculum map for grades K8 to address to the needs of the majority of their students. since the new regulations as they pertain to
WIDA were passed prior to the on-site visit, the Department will be neither approving nor disapproving
any curriculum documents/plans that were made for on-site visits conducted before the state’s adoption
of the WIDA standards in June 2012. The Department will be communicating with all districts during the
upcoming school year to provide them with further guidance on developing Department approved
ESL/ELD curriculum. No further submission is required at this time.
While the district has indicated that a team will be formed for the oversight of student screening, student
progress, revision of curriculum, programming, and service delivery based on the needs of the students, it
is unclear whether the ELLs will receive sufficient hours of ESL/ELD instruction in accordance with
their MEPA English proficiency levels. Districts must ensure that all LEP students receive ESL
instruction corresponding to their needs. ELE students in Level 1 and Level 2 should receive 2.5 hours of
ESL instruction a day or 12.5 hours a week; those in Level 3, 1-2 hours per day or 5-10 hours a week,
and those in levels 4 and 5, should receive 2.5 hours per week or half an hour a day. (See Guidance on
Using MEPA Results to Plan Sheltered English Immersion (SEI) Instruction and Make Reclassification
Decisions for Limited English Proficient (LEP) Students.)”
Department Order of Corrective Action:
1) Please provide a detailed plan that shows that the district is providing sufficient ESL instruction
to all ELL students during the 2013-2014 school year based on the Department's Guidance on
using MEPA Results to Plan Sheltered English Immersion (SEI) Instruction and make
Reclassification Decisions for Limited English Proficient (LEP) Students from September 2009
found at http://www.doe.mass.edu/mcas/mepa/2009/guidance.doc
2) Please complete district information in the attached spreadsheet labeled ELL List by school for
each ELL student in the district.
Required Elements of Progress Report(s): See above.
Progress Report Due Date(s): October 11, 2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parental Notification
Rating: Partially Implemented
Department CPR Finding: A review of documentation indicated that the district’s parent notification
letter does not include the students overall proficiency level, the parent’s right to apply for a waiver, or
the student’s program placement and the method of instruction used in the program
Narrative Description of Corrective Action:
Parent notification letter has been revised to include the student’s overall proficiency level and
the parent’s right to apply for a waiver. (Letter attached)
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
 ELL Director
 December 2012
 ELL Teacher
Evidence of Completion of the Corrective Action:
 Revised Parent Notification letter
Description of Internal Monitoring Procedures:
 Distribution of parent letter and parent response.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10 Parental
Notification
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district’s parent notification contains the following
issues: 1) Instead of “English Assessment,” the table heading for student’s proficiency scores should be
labeled “English Proficiency Assessment;” 2) the student’s level of proficiency must align with the
language proficiency levels of the MEPA (although currently not in use) or the WIDA, 1: Entering
Level 2: Emerging proficiency - Level 3: Developing proficiency - Level 4: Expanding
proficiency- Level 5: Bridging Level 6: Reaching- at the level of a Native English Speaker; 3)
the district has confused the waiver process – e.g., waiving an ELL from one type of language
support program, such as Sheltered English Immersion, into another, such as Transitional Bilingual Education -- with parents declining all services. Consequently, the district’s attached
form for declining/waiving services is also incorrect.
Department Order of Corrective Action: Please revise the parent notification letter as outlined
above. Refer to following websites for additional guidance:
 http://www.doe.mass.edu/ell/news12/TitleIII for parent notification letters
 http://www.doe.mass.edu/ell/waiver.pdf#search=%22English%22 for parent waivers (ELE 4)
http://www.doe.mass.edu/lawsregs/603cmr14.html?section=04 for parent waivers (ELE 4)
 http://www.doe.mass.edu/pqa/review/cpr/default.html for declining services (ELE 8), refer to
ELE 8 in the ELE School Information packet.
Required Elements of Progress Report(s): Provide the revised parent notification letter by October
11, 2013.
Progress Report Due Date(s): October 11, 2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access
Rating: Partially Implemented
Department CPR Finding: A review of documentation indicated the LEP students enrolled do not
have content teachers who have received training in all four categories for sheltering content required
as required by the Department; therefore, LEP students do not have equal access to a full range of
academic opportunities. Additionally, documentation indicated that in some instances, LEP students at
the high school are assigned a Pass/Fail grade in lieu of a standard academic grade. Staff interviews
confirmed that the decision to assign a LEP student a Pass/Fail grade is predicated upon whether their
English language ability hinders their performance on curriculum based measures and other informal
assessments
Narrative Description of Corrective Action:
The High School Department Chairs, the ELL Director, the ELL teacher and the High School Principal
have a meeting planned for January to begin the work needed to transition from Pass/Fail grade for
LEP student to standard academic grades. Part of this work will be the development of written
procedures for providing support and accommodations that will allow ELL students access to the core
curriculum.
Title/Role of Person(s) Responsible for
Implementation:
 ELL Teacher
 ELL Director
 HS Dept. Chairs
 HA Principal
 ELL Team
Expected Date of Completion for Each
Corrective Action Activity:
 Written Procedures June 2013
Evidence of Completion of the Corrective Action:
 Meeting Agendas
 Meeting Notes
 Attendance Sheets
 Written Procedures
Description of Internal Monitoring Procedures:
 Quarterly ELL Team meetings to review data of student needs, student progress,
programming, curriculum, and service delivery, using a collaborative inquiry process
that will allow for data driven decisions.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11 Equal Access
Status of Corrective Action:
Approved
Partially Approved
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Basis for Partial Approval or Disapproval: The district is planning to change the grading
requirements for ELL students.
Department Order of Corrective Action:
Required Elements of Progress Report(s): Provide the district’s revised policy for grading ELL
students with letter grades instead of Pass/Fail. Include the district’s written procedures for providing
support and accommodations that will allow ELL students access to the core curriculum.
Progress Report Due Date(s): October 11, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional Development
Rating: Partially Implemented
Department CPR Finding: Documents reviewed indicated that teachers in the district have not
completed all four categories of SEI professional development although in the elementary grades some
teachers completed category 1, and one completed category 3. In the middle and high schools, two
English Language Arts teachers and one math teacher completed category 1 out of four SEI categories.
According to the district’s Professional Development Plan, trainings were scheduled in 2007-08 and in
2011-12. However, most teachers in the district have not completed their SEI category training. The
district will need to strengthen its SEI professional development plan. The district must incorporate the
upcoming professional development changes as stipulated by the RETELL initiative. Please refer to
“Update on RETELL for Monitoring Purposes” at: http://www.doe.mass.edu/retell/. Additional
information from the Department will be forthcoming.
Narrative Description of Corrective Action:
Newburyport Public Schools will develop a Professional Development Plan for RETELL
training. The district is part of Cohort 3 and will need to meet the training requirements a by SY
15.
The district will build a spiraling team of teachers that will receive the professional development
at each level. The team will consist of 1-2 teachers from each grade K-6, 1 team of 4 teachers
from grades 6, 7 & 8, and core subject teachers for each year at the high school. The district will
also include the school administrators in the training who are responsible for evaluating the
teachers.
The district proposes providing the professional development on-site, in 2 one week sessions
during the summer of 2014.
Title/Role of Person(s) Responsible for
Implementation:
 Professional Development Council
 Administrative Team
 Teacher Team
 RETELL Instructor
Expected Date of Completion for Each
Corrective Action Activity:
 RETELL training Sept. 2014
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Evidence of Completion of the Corrective Action:
 Newburyport Public Schools RETELL Professional Development Plan
 Professional Development Schedule
 Confirmation of RETELL Training
 Attendance Sheets
Description of Internal Monitoring Procedures:
 Key personnel will supervised and evaluated through the Educator Evaluation System
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
The Department accepts the district’s plan to ensure that all core academic teachers with ELLs and
administrators that supervise core academic teachers of ELLs will be endorsed. No further submission
is required at this time.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): None required.
Progress Report Due Date(s): N/A
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program Evaluation
Rating: Not Implemented
Department CPR Finding: Documentation submitted outlines the district proposed timeline and
structure for a program evaluation, however at the time of the Departments onsite review, the district
had not previously conducted an evaluation of the ELE program.
Narrative Description of Corrective Action:
Newburyport Public Schools propose an on-going review process to monitor the program. The
ELL team describe above will follow the same model the district uses for the Title I Team which
is an on-going process of looking at student screening data, progress monitoring data, feedback
from classroom teachers, service delivery, curriculum development and instructional strategies.
We would like to have a process in place where we can provide service that will allow them to
best access the core curriculum.
Title/Role of Person(s) Responsible for
Implementation:
 ELL Team
Expected Date of Completion for Each
Corrective Action Activity:
 ELL team in place by Feb.1013
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Evidence of Completion of the Corrective Action:
 Meeting Agendas
 Meeting Minutes
 Attendance sheets
 Program revisions
Description of Internal Monitoring Procedures:
 Quarterly ELL Team meetings to review data of student needs, student progress,
programming, curriculum, and service delivery, using a collaborative inquiry process
that will allow for data driven decisions.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Although the district’s proposed evaluation of an ongoing review process to monitor the program -- looking at student screening data, progress monitoring
data, feedback from classroom teachers, service delivery, curriculum development and instructional
strategies and access to core curricula – is acceptable in its elements, there is no indication that this
process can be captured as a program evaluation. The district’s proposed evidence of completion does
not sufficiently describe how program revisions will be documented
This criterion requires that district conducts periodic evaluations of the effectiveness of its ELE
program in developing students’ English language skills and increasing their ability to participate
meaningfully in the educational program. Districts must document where its program is ineffective
and takes steps to make appropriate program adjustments or changes that are responsive to the
outcomes of the program evaluation.
Department Order of Corrective Action: Revise the district’s plan for ELE program evaluation,
including a component where the evaluation activities are documented and reported.
Required Elements of Progress Report(s): Provide the revised plan for ELE program evaluation.
Progress Report Due Date(s): October 11, 2013.
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