MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Needham
CPR Onsite Year: 2010-2011
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 05/19/2011.
Mandatory One-Year Compliance Date: 05/18/2012
Summary of Required Corrective Action Plans in this Report
Criterion
SE 3
SE 8
Criterion Title
Special requirements for determination of specific learning
disability
IEP Team composition and attendance
SE 18B
Determination of placement; provision of IEP to parent
SE 22
IEP implementation and availability
SE 29
Communications are in English and primary language of
home
Special education facilities and classrooms
SE 55
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 3 Special requirements for determination of specific learning
Partially Implemented
disability
Department CPR Findings:
Record review indicates that when a student suspected of having a specific learning
disability is evaluated, the observation checklist (SLD 4) is incomplete and the Team
Determination of Eligibility is not signed by all members of the Team, or if there is
disagreement as to the determination, one or more Team members do not document their
disagreement.
Description of Corrective Action:
*Team Chairperson training in the understanding and implementation of SLD process and
proper use of the SLD forms.
Anticipated Results:
All paperwork at initial and reevaluation meetings will be properly completed.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Administrators at all levels
Completion:
11/15/2011
Evidence of Completion of the Corrective Action:
Random sampling of paperwork/record review.
Description of Internal Monitoring Procedures:
Checklist used to check that correct paperwork is being used.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 3 Special requirements for
Approved
determination of specific learning
Status Date: 07/18/2011
disability
Basis for Partial Approval or Disapproval:
While the district did propose training Team Chairpersons and development of a checklist,
the district's proposed corrective action was limited in scope and did not fully address the
internal monitoring process they would use going forward.
Department Order of Corrective Action:
The district must develop an internal oversight and tracking system to ensure that the
observation checklist (SLD 4) is complete and the Team Determination of Eligibility is
signed by all members of the Team, or if there is disagreement as to the determination,
one or more Team members document their disagreement.
The district must conduct an administrative review of student records for students who
have undergone a specific learning disability determination subsequent to the district's
implementation of all corrective action activities to determine if the district is compliant
with the requirements of this criterion.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Required Elements of Progress Report(s):
Submit the description of the internal oversight and tracking system and identify the
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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person(s) responsible for the oversight, including the date for the system's
implementation. The district must also provide evidence that training on SLD use of the
SLD forms and information on the tracking system has been disseminated to Team
chairpersons. Evidence may include but not be limited to memorandums, training/meeting
agendas or email correspondence. Please submit this to the Department on or before
October 31, 2011.
Submit the results of the administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before March 30, 2012.
Progress Report Due Date(s):
10/31/2011
03/30/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Needham CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 8 IEP Team composition and attendance
Partially Implemented
Department CPR Findings:
Interviews and parent surveys indicate that when required members of the Team do not
attend Team meetings, the district and the parent do not agree, in writing, that the
attendance of the Team member is not necessary, the district and the parent do not
agree, in writing, to excuse the required Team member´s participation and the Team
member does not provide written input into the development of the IEP to the parent and
the IEP Team prior to the meeting.
Description of Corrective Action:
*Parent, Team Chairperson, and Liaison training in the proper process/procedures for
excusal of Team members at Team meetings.
Anticipated Results:
Consistent and accurate use of Exception for Attendance of required Team members.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Administrators at all levels
Completion:
12/15/2011
Evidence of Completion of the Corrective Action:
Attendance at training; consistent and accurate use of Excusal forms.
Description of Internal Monitoring Procedures:
Checklist used to check that correct paperwork is being used.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 8 IEP Team composition and
Approved
attendance
Status Date: 07/18/2011
Basis for Partial Approval or Disapproval:
While the district did propose training Team Chairpersons and development of a checklist,
the district's proposed corrective action was limited in scope and did not fully address the
internal monitoring process they would use going forward.
Department Order of Corrective Action:
The district must develop an internal oversight and tracking system to ensure that when
required members of the Team are unable to attend Team meetings, the district and the
parent agree, in writing, that the attendance of the Team member is not necessary and
that the Team member provides written input into the development of the IEP to the
parent and the IEP Team prior to the meeting.
The district must conduct an administrative review of student records for students who
have undergone a Team Meeting with a required Team member not in attendance
subsequent to the district's implementation of all corrective action activities to determine
if the district is compliant with the requirements of this criterion.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Required Elements of Progress Report(s):
Submit the description of the internal oversight and tracking system and identify the
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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person(s) responsible for the oversight, including the date for the system's
implementation. The district must also provide evidence that training related to Team
member excusals and information on the tracking system has been disseminated to Team
chairpersons. Evidence may include but not be limited to memorandums,
training/meeting agendas or email correspondence. Please submit this to the Department
on or before October 31, 2011.
Submit the results of the administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the
Department on or before March 30, 2012.
Progress Report Due Date(s):
10/31/2011
03/30/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Needham CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
Interviews and parent surveys indicate that at the Team meeting, the Team does not first
determine what the student?s needs are before deciding on the program where he/she
will be placed. Additionally, when parents leave the Team meeting, they are not provided
with the summary of agreements that includes a completed IEP service delivery grid
describing the types and amounts of special education and/or related services proposed
by the district and a statement of the major goal areas associated with these services.
Description of Corrective Action:
*Team Chairperson and Liaison training in the proper use of forms/summary for Team
meetings including service delivery grid and types and amounts of special education
and/or related services proposed.
*Parent training in what to expect upon leaving a Team meeting; post form to SEPAC and
NPS websites
*Root cause analysis, interview parents to determine why they think they did not get the
correct forms upon leaving the IEP Review, Reevaluation, or Initial Team meeting.
Anticipated Results:
Consistent and accurate use of Meeting Summary forms
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Administrators at all levels
Completion:
12/15/2011
Evidence of Completion of the Corrective Action:
Attendance at training; consistent and accurate use of Summary form.
Description of Internal Monitoring Procedures:
Checklist used to check that correct paperwork is being used.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 18B Determination of placement;
Approved
provision of IEP to parent
Status Date: 07/18/2011
Basis for Partial Approval or Disapproval:
While the district did propose training Team Chairpersons/Liaisons and development of a
checklist, the district's proposed corrective action was limited in scope and did not fully
address the internal monitoring process they would use going forward.
Department Order of Corrective Action:
The district must develop an internal oversight and tracking system to ensure the proper
procedures for the determination of placement and provision of IEP to the parent.
The district must conduct an administrative review of a random sample of student records
from all levels subsequent to the district's implementation of all corrective action activities
to determine if the district is compliant with the requirements of this criterion.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Required Elements of Progress Report(s):
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Needham CPR Corrective Action Plan
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Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date for the system's
implementation. The district must also provide evidence that training related to
determination of placement and provision of IEP to the parent and information on the
tracking system has been disseminated to Team chairpersons. Evidence may include but
not be limited to memorandums, training/meeting agendas or email correspondence.
Please submit this to the Department on or before October 31, 2011.
Submit the results of the administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before March 30, 2012.
Progress Report Due Date(s):
10/31/2011
03/30/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Needham CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 22 IEP implementation and availability
Partially Implemented
Department CPR Findings:
Interviews and parent surveys indicate that when the IEP of the student in need of special
education has been accepted in whole or in part by that student's parent, the school
district does not always provide the mutually agreed upon services without delay. At
times, the school district delays implementation of the IEP due to lack of classroom space
or personnel without providing as many of the services on the accepted IEP as possible
and does not immediately inform parents in writing of any delayed services, reasons for
delay, actions that the school district is taking to address the lack of space or personnel
and does not offer alternative methods to meet the goals on the accepted IEP.
Description of Corrective Action:
Develop process and procedure for Liaisons to notify Special Education administrators
and, for special education administrators to notify parents when services are delayed.
Provide compensatory services when appropriate.
Anticipated Results:
Notification to parents when there is a delay of service provision, plan for remediating the
situation and offering of compensatory services when appropriate.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Administrators at all levels
Completion:
11/15/2011
Evidence of Completion of the Corrective Action:
Sample letter and record review.
Description of Internal Monitoring Procedures:
Checklist used to check that correct paperwork is being used.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 22 IEP implementation and
Approved
availability
Status Date: 07/18/2011
Basis for Partial Approval or Disapproval:
While the district did propose to develop a process and procedures for Liaisons related to
delays in IEP services, the district's proposed corrective action was limited in scope and
did not fully address the internal monitoring process they would use going forward.
Department Order of Corrective Action:
The district must develop an internal oversight and tracking system to ensure that when
there is a delay in implementation of an IEP due to lack of classroom space or personnel,
that the district provides as many of the services on the accepted IEP as possible and
immediately inform parents in writing of any delayed services, reasons for delay, actions
that the school district is taking to address the lack of space or personnel and offers
alternative methods to meet the goals on the accepted IEP.
Further, the district must conduct an administrative review to ensure in instances when
there is a delay that the appropriate procedures are followed.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Needham CPR Corrective Action Plan
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person(s) who conducted the review, with their role(s) and signature(s).
Required Elements of Progress Report(s):
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date for the system?s
implementation. The district must also provide copies of the procedures delveloped
related to this criterion and evidence that the polies/procedures and information on the
tracking system has been disseminated to Team chairpersons/Liaisons. Evidence may
include but not be limited to memorandums, training/meeting agendas or email
correspondence. Please submit this to the Department on or before October 31, 2011.
Submit the results of the administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the
Department on or before March 30, 2012.
Progress Report Due Date(s):
10/31/2011
03/30/2012
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 29 Communications are in English and primary language of
Partially Implemented
home
Department CPR Findings:
Interviews and record review indicate that if the district provides notices orally or in some
other mode of communication that is not written language, the district does not keep
written documentation (1) that it has provided such notice in an alternate manner, (2) of
the content of the notice and (3) of the steps taken to ensure that the parent understands
the content of the notice.
Description of Corrective Action:
Establish a process to document all non English speaking parents, provide communication
that is not written language specifically for ELL, deaf, vision impaired parents. Add item to
coversheet/organizational form to document need for oral interpretation or written
translation needed and proof that this occurred.
Anticipated Results:
Communication with parents in their native language such that they understand what is
being communicated.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Administrators at all levels
Completion:
11/15/2011
Evidence of Completion of the Corrective Action:
Sample documents and record review.
Description of Internal Monitoring Procedures:
Checklist used to check that correct paperwork is being used.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Needham CPR Corrective Action Plan
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CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 29 Communications are in English and
Approved
primary language of home
Status Date: 07/18/2011
Basis for Partial Approval or Disapproval:
Although the district did propose its plans to implement processes and procedures to
ensure documentation of oral or other than written communications to identified families,
the district's proposed corrective action was limited in scope and did not fully address the
internal monitoring process they would use going forward.
Department Order of Corrective Action:
The district must develop an internal oversight and tracking system to ensure that oral
and other than written communications to identified families are documented and kept in
the student records.
The district must conduct an administrative review of student records for students whose
families require oral or other than written communications subsequient to the district's
implementation of all corrective action activites to determine if the district is compliant
with the requirements of this criterion.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Required Elements of Progress Report(s):
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date for the system's
implementation. The district must also provide evidence that training related to
documentation of oral translations and other than written communication to identified
families on the tracking system has been disseminated to Team chairpersons. Evidence
may include but not be limited to memorandums, training/meeting agendas or email
correspondence. Please submit this to the Department on or before October 31, 2011.
Submit the results of the administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before March 30, 2012.
Progress Report Due Date(s):
10/31/2011
03/30/2012
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
Observations indicate that the facilities and classrooms for eligible students are identified
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Needham CPR Corrective Action Plan
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by signs or other means that stigmatize such students at the Broadmeadow School, e.g.
OT and PT, and the High Rock Middle School, e.g. OT, PT, Resource Room.
 Observations indicate that at the high school there is a clustering of special
education classrooms that minimize the inclusion of such students into the life of the
school. 
Description of Corrective Action:
The signs in question at Broadmeadow and High Rock Middle Schools have already been
removed. Skills classrooms at Needham High school are being relocated. During the
11/12 school year, there will be six Student Services classrooms in the new section of the
high school and six Student Services classrooms in the older/renovated section of the
high school.
Anticipated Results:
Students entering special education service classrooms will not feel stigmatized.
Title/Role(s) of responsible Persons:
Expected Date of
Principals, Director of Student Development
Completion:
07/15/2011
Evidence of Completion of the Corrective Action:
Rooms moved, signs replaced/eliminated.
Description of Internal Monitoring Procedures:
Continued monitoring of signage and room placement in buildings during yearly
scheduling process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 55 Special education facilities and
Status Date: 07/18/2011
classrooms
Basis for Partial Approval or Disapproval:
The district has indicated that they have removed signage and will continue selfmonitoring. Further, the district has indicated that plans are in place to move classrooms
at the high school to eliminate clustering of special education classrooms and maximize
the inclusion of special education students into the life of the school.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will submit a written statement of assurance from the superintendent that the
signs at the Broadmeadow Elementary and High Rock Middle School have been removed.
Additionally, the district will also submit a written plan that includes a proposed floor plan
demonstrating that the special education classrooms at the high school will be relocated
within the facility to maximize inclusion in the life of the school. Please provide this to the
Department on or before October 31, 2011.
The district will provide confirmation regarding a scheduled onsite visit by the DESE to
review the classroom relocation at the high school. Please provide this to the Department
on or before October 31, 2011.
Progress Report Due Date(s):
10/31/2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Needham CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Needham Public Schools
Corrective Action Plan Forms
Program Area: Civil Rights
Prepared by: Needham Public Schools
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: May 18, 2012
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 3 Access to a full range of
Rating: Partially Implemented
education programs
Department CPR Finding: See ELE 5 and ELE 11 for equal access to programs and services for
limited English proficient students.
Narrative Description of Corrective Action: The Corrective Action Plan for this CR is the CAP
that is being proposed for ELE 5 and ELE 11. Full implementation of that CAP will result in full
compliance with CR3.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
See CAP response for ELE 5 and ELE 11
 Director of Student
Development/Program Evaluation, and
 Director of Program Development
Evidence of Completion of the Corrective Action: See ELE 5 and ELE 11
Description of Internal Monitoring Procedures: Director of Student Development, Director of
Program Development and ELE Coordinator will meet monthly to review implementation of the
ELL programming. A spreadsheet maintaining data regarding student services will be
maintained by the ELE coordinator and shared with the Directors at this meeting. Any
discrepancies in identified needs and provision of services will be brought to the attention of the
Director of Program Development at any time.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Needham CPR Corrective Action Plan
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 3 Access to a full range
of education programs
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:. See ELE 5 Program Placement and Structure and
ELE 11 Equal Access to Academic Programs and Services.
Department Order of Corrective Action: See ELE 5 and ELE 11
Required Elements of Progress Report(s): See ELE 5 and ELE 11
Progress Report Due Date(s): To be determined
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 7 Information to be
Rating: Partially Implemented
translated into languages other than English
Department CPR Finding: Interviews and documentation indicate that important information and
documents, e.g. handbooks and codes of conduct, being distributed to parents are not translated into
the major languages spoken by parents or guardians with limited English skills, and the district has not
established a system of oral interpretation to assist parents/guardians with limited English skills,
including those who speak low-incidence languages.
Narrative Description of Corrective Action: A database of student/family home languages will be
held in the office of Student Development. This database will be constructed from information
gained from the Home Language Survey and through interviews with currently enrolled families
of students identified as in need of ELL or LEP services as well as information-gathering from
Principals in each building.
This database will be functional by September 1 and then will be updated as new students enter
the district. The Director of Student Development will notify Principals and guidance counselors
when students whose home language is other than English enroll in their school. A protocol for
requesting oral interpreters or document translation for school-based meetings and documents
will be provided to all Principals and guidance staff. An explanation of the availability of oral
interpreters and translated written documents will be sent to parents and guardians in their
home language prior to the beginning of the school year.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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Title/Role of Person(s) Responsible for
Implementation: Director of Student
Development and Program Evaluation
Expected Date of Completion for Each
Corrective Action Activity:

September 1, 2011: Database completed
for families with home language other
than English
 September 1, 2011: Building principals
and guidance staff notified of
families/students with home languages
other than English
 September 1: Protocol for requesting
oral
interpretation
and
written
translations will be distributed to
principals/guidance
and
special
education staff and administrators.
 September 1: Letters in home language
will be sent to all parents and guardians
explaining availability of interpreters
and
translated
documents
and
procedures to follow to access those
services.
Evidence of Completion of the Corrective Action: Database print-out; Lists of families/students
sent to principals; protocol for requesting interpretation or translation services; sample letters in
home languages explaining availability of services; resource list for interpreters and translators
who are available for these services.
Description of Internal Monitoring Procedures:
1. The Director of Student Development will maintain an up-to-date record of all new
students registered in Needham PS.
2. The Directors of Special Education at each level will provide a quarterly report to the
Director of Student Development re: translated documents and oral interpretation at
special education meetings.
3. Principals will provide a quarterly report to the Director of Student Development re:
translated documents and oral interpretation provision at each building.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 7 Information to be
Status of Corrective Action:
Approved
Partially Approved
translated into languages other than
English
Basis for Partial Approval or Disapproval: Not Applicable
Disapproved
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): Submit evidence of: current 2011-12 database of
registered ESL families; building principals’ and all guidance staff members’ signed
acknowledgements of receipt of district’s written notification of ESL families with their home
languages; sample protocol document for requesting oral interpretations and written translations with
sign-off receipt by principals/guidance and special education staff and administrators; sample letter
distributed to ESL parents and guardians in district’s dominant languages; the district’s resource list of
oral interpreters and translators. Please provide this to the Department by October 31, 2011.
Submit a narrative summary of the oral translation process, subsequent to the completion of the
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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corrective action. Please indicate the name and role of the reviewer(s), the number and type of
translation/interpretations provided, rate of compliance and where there is continued non-compliance a
description of additional steps taken. Please submit this to the Department by March 30, 2012.
Progress Report Due Date(s): October 31, 2011 and March 30, 2012
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 10 Anti-Hazing Reports
Rating: Partially Implemented
Department CPR Finding: Interviews and a review of documentation indicate that at the secondary
level the district did not issue to every student enrolled full-time and every student group a copy of
M.G.L. c.269 §§ 17 through 19 and a copy of the school’s anti-hazing disciplinary policy approved by
the school committee.
Narrative Description of Corrective Action: The district has implemented a procedure for
insuring that all aspects of CR10 are correctly implemented during the 2011-12 school year.
These are the tasks that will be accomplished prior to October 1, 2011:
(a) The school will issue a copy of M.G.L. c. 269, §§ 17 through 19 to every student group or
organization under its authority and to every member, plebe, pledge, or applicant for
membership in such group or organization;
(b) The school will issue a copy of M.G.L. c. 269, §§ 17 through 19, to every non-school affiliated
student organization;
(c) The school will obtain an acknowledgement of receipt from an officer of every group or
organization under its authority, and every individual who has received a copy of M.G.L. c. 269,
§§ 17 through 19;
(d) The school will obtain an acknowledgement from a contact person for each non-school
affiliated student organization that such organization has distributed a copy of M.G.L. c. 269,
§§ 17 through 19, to every member, plebe, pledge, or applicant for membership in such group
or organization; and
(e) The school has adopted a disciplinary policy with regard to organizers of and participants in
hazing, which is available to anyone upon request, and, for public schools, has been approved
by the school committee and has been filed with the Department of Elementary and Secondary
Education as required by M.G.L. c. 71, § 37H
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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Title/Role of Person(s) Responsible for
Implementation: Principal of Needham High
School, NPS Athletic Director, Director of
Student Development
Expected Date of Completion for Each
Corrective Action Activity:
2011-12 High School Handbook disciplinary
code approved by the School Committee June
2011
October 1 2011: All activities will have been
completed, including written acknowledgment
from all contact persons for each school and nonschool affiliated student organization
Evidence of Completion of the Corrective Action: Signatures of all students and contact persons
for all school authorized group/organization and non-school affiliated student organization,
indicating receipt of MGL c269 Sections 17-19.
Description of Internal Monitoring Procedures: HS Principal will collect all documents by
October 1 and report to the Superintendent upon completion of the completion of the anti-hazing
tasks as required by MGL c 269, Sections 17-19.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 10 Anti-Hazing
Reports
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district’s secondary school must file its Anti-Hazing
Report with the Department of Elementary and Secondary Education certifying compliance on or
before October 1 and annually thereafter. Therefore, HS Principal should collect all documents and
report to the Superintendent to allow submission to DESE by the October 1 deadline.
Department Order of Corrective Action: Ensure through internal monitoring that HS Principal will
collect all documents and report to Superintendent completion of all required anti-hazing task elements
to meet October 1 deadline submission to DESE.
Required Elements of Progress Report(s): Submit evidence of the district’s updated student
handbook distributed to students with approved disciplinary code; copy of protocol document to be
signed by students as to receipt of the school’s anti-hazing policy; copies of signed acknowledgements
from designated officers of student groups, teams, and organizations; copy of Anti-Hazing Report filed
with Department on or before October 1. Please provide this to the Department by October 31, 2011.
Progress Report Due Date(s): October 31, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 23 Comparability of facilities
Rating: Partially Implemented
Department CPR Finding: Observations and interviews indicate that the designated space used for
English learner education services at the Broadmeadow Elementary School is small for the number of
students served and is not comparable to spaces used by other students in the district.
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Narrative Description of Corrective Action: The Principal of Broadmeadow School will designate
an appropriately sized room for ELL services.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Principal of Broadmeadow
Corrective Action Activity:
School
September 1, 2011
Evidence of Completion of the Corrective Action: ELL teacher will provide services in this new
space for the 2011-12 school year.
Description of Internal Monitoring Procedures: Principal will show the Director of Student
Development the space for ELL instruction during the first week of school in September 2011.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 23 Comparability of
facilities
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
Please see SE 55.
Progress Report Due Date(s): October 31, 2011 and March 30, 2012
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 26A Confidentiality and
Rating: Partially Implemented
student records
Department CPR Finding: Record review indicates that records of English learner education
students do not include logs of access.
Narrative Description of Corrective Action: Logs of access will be placed in each record of the
English language learners in the district. These records will contain testing protocols, parent
communication and progress reports for each student, in addition to the Log of Access.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Student
Corrective Action Activity:
Development and Program Evaluation
September 1, 2011: Log of Access will be
placed in each student record
Evidence of Completion of the Corrective Action: Copy of Log of Access and roster of all
student records, by school, will provide evidence of completion of the record-keeping system.
Description of Internal Monitoring Procedures: ELL tutors and Coordinator will be responsible
for monitoring the student records, insuring the placement of the Log of Access in any new
student who registers in the district. The Director of Student Development will provide random
record reviews in November and March, to insure compliance.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 26A Confidentiality
and student records
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: While the district did propose that they would
develop a protocol to ensure the records for Limited English Proficient (LEP) student contain
a log of access. The district’s proposal did not include dissemination of the protocol and did
not fully address the internal monitoring process they would use going forward.
Department Order of Corrective Action: The district must develop an internal oversight and
tracking system to ensure that records of LEP students have a log of access and student record
confidentiality is maintained. The district must disseminate the protocol for LEP record
access to appropriate staff members and the district must conduct an administrative review of
student records to ensure all LEP records contain a log of access.
Required Elements of Progress Report(s):
Submit the protocol for using the log of access and evidence that this protocol, related forms and
information on the tracking system has been disseminated to appropriate staff members.
Evidence may include but not be limited to memorandums, training/meeting agendas or email
correspondence. Please submit this to the Department on or before October 31, 2011.
Submit the results of the administrative review of LEP student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for any
continued noncompliance and a description of additional corrective actions taken by the
district to address any identified noncompliance. Please submit this to the Department on or
before March 30, 2012.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s) and signature(s).
Progress Report Due Date(s): October 31, 2011 and March 30, 2012
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: NEEDHAM PUBLIC SCHOOLS
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Helaine Block, K-12 ELL Coordinator
Theresa W. Duggan, Director of Program Development
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action
Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: May 18, 2012
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 4 Waiver Procedures
Rating: Partially Implemented
Department CPR Finding: Documentation and student records indicate that parents are not informed
of their right to apply for a waiver.
Narrative Description of Corrective Action: A sentence has been added to the parent information letter
indicating that parents have the right to apply for a waiver.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: K-12 ELL Coordinator
Corrective Action Activity: September 1, 2011
Evidence of Completion of the Corrective Action: Letter attached.
Description of Internal Monitoring Procedures: Parent notification letter will be included on
document checklist and attached to student folders.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 4 Waiver Procedures
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action:
Required Elements of Progress Report(s):
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By January 11, 2013, submit a roster of the names, schools and grade levels of students whose parents
have requested a waiver.
By April 30, 2013, submit the narrative results of an administrative review of student records for those
students whose parents have requested waivers to ensure all waiver request documentation and school
district responses have been placed in the student’s permanent record.
The district will maintain the following documentation and make it available to the Department upon
request: list of student names and grade levels for the records reviewed, date of the review, name(s) of
person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s): January 11, 2013 and April 30, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Partially Implemented (To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Rating: Partially Implemented
Structure
Department CPR Finding: Needham is a low incidence district with approximately 60 English
language learners (ELLs) enrolled (just over 1% of the total population and 18 languages
represented).
Content instruction is based on the appropriate Massachusetts Curriculum Framework; however, a
review of district documents indicates that content area teachers, who teach English language
learners, have not completed training in all four categories of sheltered English immersion (SEI). This
training focuses on the skills and knowledge necessary for sheltering instruction as described in the
Commissioner’s Memorandum of June 2004. Moreover, the district reports that because teachers are
not fully trained in SEI, most sheltered content instruction is also provided by the ELL teachers rather
than by classroom teachers. In addition, the district states that it has developed content area and
literature units that address both the language objectives of the ELPBO and shelter/reinforce content
area knowledge and skills taught in mainstream classes.
Documents submitted by the district show that all schools in the district (K-5, middle school, and most
ELLs in high school) are not receiving sufficient hours of ESL instruction consistent with the
recommended hours as outlined in the Department’s 2009 “Guidance on Using MEPA Results to Plan
Sheltered English Immersion (SEI) Instruction and Make Reclassification Decisions for Limited
English Proficient (LEP) Students.” The guidelines recommend that students in level 1 and 2 receive
minimally 2.5 hours of ESL instruction a day; those in level 3, 1-2 hours per day; and levels 4 and 5,
2.5 hours per week. However, students in the district receive much less time than that. For example,
ESL instruction to kindergarteners in level 1 and level 2 is at 30 minutes a day whereas students in
grades 1-4 in those same levels receive 40-45 minutes a day and students in grade 5 receive 60 minutes
or more a day. The district reports that for direct ESL and some content area instruction LEP students
meet 1-1 or in small groups spanning no more than two grade levels. The district also states that for
most students in elementary school, levels 3 – 5, ESL instruction is embedded in sheltered content area
instruction that students receive individually or in small groups. Also, in middle school, students in
level 4 and 5 no longer receive direct ESL instruction. The students continue to see the ESL teacher for
support and reinforcement in ELA and other content area classes. In high school, students in level 5
who have not exited the program do not receive ESL instruction, but continue to see the ESL teacher
for support and reinforcement in ELA and other content area classes.
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Due to the lack of classroom teachers who are appropriately trained to shelter content and the lack of
appropriate levels of ESL instruction provided to ELL students, the district is not offering a program
that meets the requirements of Chapter 71A.
Narrative Description of Corrective Action:
Item 1: ESL instruction time inconsistent with the recommended hours as outlined in the
Department’s 2009 “Guidance on Using MEPA Results to Plan Sheltered English Immersion (SEI)
Instruction and Make Reclassification Decisions for Limited English Proficient (LEP) Students.”
The district completed an analysis of current 2010-11 service delivery hours for each
student to determine the degree of the discrepancy that currently exists. This analysis
was used to estimate additional hours of staff time that may be needed for the 2011-12
school year. Funds for additional staff time has been budgeted to ensure compliance
for the upcoming school year. During the summer we will review the 2011 MEPA
results for each ESL student in all schools and schedule appropriate hours and levels of
support based on the guidelines for next year. Documentation will be maintained
regarding allocation of service hours for all ELL students.
Item 2: Lack of classroom teachers who are appropriately trained to shelter content.
The district conducted an analysis of the classroom teachers who have completed any
of the four courses that are required for them to qualify as being appropriately trained
to shelter content for the instruction they provide to ELL students. The district also
developed a plan for how to ensure that all elementary classroom and secondary core area
teachers who have ELL students enrolled in their class(es) in a given year, will be required to
participate in an ELL PD offering that year. This requirement will continue each year that they
have an ELL student in their class(es) until a teacher has completed the four course
requirement. (see attached). In anticipation of the upcoming school year, in June 2011, twentytwo elementary classroom teachers completed Category 4b training and our ELL and Literacy
Coordinators are now certified to offer that course in-house.
Title/Role of Person(s) Responsible for
Implementation: K-12 ELL Coordinator
Expected Date of Completion for Each
Corrective Action Activity:
Item 1: Fall 2011
Item 2: Ongoing (as there will always be
new teachers in the district as well as those
that are in the process of completing the
four course sequence.
Evidence of Completion of the Corrective Action:
Item 1: Documentation of service delivery hours will be reflected in individual student schedule and
included in student file.
Item 2: The district will maintain a spreadsheet recording teacher names and courses completed.
Description of Internal Monitoring Procedures:
Item 1: Documentation will be maintained regarding allocation of service hours for all ELL students
and reviewed annually.
Item 2: Course attendance information will be maintained by the district and reviewed annually each
summer as part of planning for professional development in the following year.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement
and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action:
Required Elements of Progress Report(s): For further information with regard to upcoming
opportunities for training and technical assistance, please continue to check RETELL program
site on the Department’s website.
Please submit the following by January 11, 2013:
Evidence (e.g. samples of ELLs’ schedules) that all ELL students receive sufficient ESL
instruction, consistent with the students’ levels of English proficiency and Department
guidance (http://www.doe.mass.edu/mcas/mepa/2009/guidance.doc).
Evidence that ELLs receive subject matter content that is based on the current Massachusetts
Curriculum Frameworks in English/Language Arts, mathematics, science and social studies.
A plan for making the SEI cohort training available to the core academic teachers of ELLs and
the building administrators who supervise such teachers, and to arrange for the participation of
such teachers and administrators in the training.
Please provide the following by April 30, 2013:
The district’s new ESL/ELD curriculum which should be aligned with all Massachusetts
Curriculum Frameworks (e.g., English/Language Arts, mathematics, science, social studies)
and the WIDA English language development standards. See
http://www.wida.us/standards/eld.aspx.
Progress Report Due Date(s): January 11, 2013 and April 30, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 7 Parent Involvement
Rating: Partially Implemented
Department CPR Finding: Documentation and interviews indicate that the district does not translate
information sent to parents or guardians of LEP students for participation in matters pertaining to
their children’s education. Parent surveys also indicate little communication or understanding of
programs and placements available within the district to meet the needs of English language learners.
Narrative Description of Corrective Action:
Item 1: Documentation and interviews indicate that the district does not translate information sent to
parents or guardians of LEP students for participation in matters pertaining to their children’s
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education.
See CR 7.
Item 2: Parent surveys also indicate little communication or understanding of programs and
placements available within the district to meet the needs of English language learners.
In the fall of 2011, there will be a district-wide orientation for parents of English language
learners, at which information about the program and placement will be discussed. Interpreters
will be available to ensure that parents receive this information in a language they can
understand.
Title/Role of Person(s) Responsible for
Implementation: K-12 ELL Coordinator
Expected Date of Completion for Each
Corrective Action Activity:
Item 1: 9/1/2011
Item 2: 11/1/2011
Evidence of Completion of the Corrective Action:
Item 1: See CR 7.
Item 2: Parent orientation will take place no later than November 1, 2011
Description of Internal Monitoring Procedures:
Item 1: See CR 7.
Item 2: A file of agendas & attendance records will be maintained by the ELL Office
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 7 Parent Involvement
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action:
Required Elements of Progress Report(s): Item 1: See CR 7.
Item 2: By January 11, 2013, submit copies of the notice, agenda and accompanying materials to be
presented at the ELL district-wide orientation.
By April 30, 2013, submit on-going distributed materials as evidence of continued efforts toward
dissemination of communications for newly entering and continuing parents/guardians of English
language learners.
Progress Report Due Date(s): January 11, 2013 and April 30, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 8 Declining Entry to a
Rating: Not Implemented
Program
Department CPR Finding: Interviews and documentation indicate that the district does not provide
support to students whose parents have declined entry to the ELE program.
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Narrative Description of Corrective Action: ELL staff will periodically observe and consult with
classroom teachers of students whose parents have declined ELE program entry, and will provide
support to both the student (in the mainstream class) and teacher if necessary.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: K-12 ELL Coordinator
Corrective Action Activity: 11/1/2011
Evidence of Completion of the Corrective Action: Notes on dates and actions taken will be kept in
the student’s folder indicating that monitoring and support have taken place.
Description of Internal Monitoring Procedures: Folders of students whose parents have ‘opted-out’
will be checked with same frequency as those of FLEP students to ensure monitoring/support has taken
place.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 8 Declining Entry to
a Program
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: LEP students whose parents have “opted-out” must still
be assessed annually using the ACCESS TEST, beginning in 2013.
Parent notification letters are required as long as English language proficiency assessments indicate the
student is not yet “proficient.”
Department Order of Corrective Action: Provide evidence of monitoring and potential support plan
to ensure that students whose parents have declined entry to the program are being assessed to indicate
proficiency levels.
Required Elements of Progress Report(s):
By January 11, 2013, submit a roster of limited English proficient students who have “opted-out” of
district programs and services for English language learners.
By April 30, 2013, submit the narrative results of an administrative review of student records for those
students who have “opted-out” of English language learner programs and services. Identify the
number of opt-out students, the number making satisfactory progress in the content areas, the number
of records found to have evidence of the district notice described above for students who are
struggling, and any additional steps the district has taken, if necessary, to provide support to those
children who opted-out of programs.
The district will maintain the following documentation and make it available to the Department upon
request: list of student names and grade levels for the records reviewed, date of the review, name(s) of
person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s): January 11, 2013 and April 30, 2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parental Notification
Rating: Partially Implemented
Department CPR Finding: Record review and documentation indicate that the parent notification
letter does not address the parents’ right to apply for a waiver or to decline to enroll their child in the
program. In addition, record review and interviews indicate that the parent notification letter is not
always issued annually, and that report cards and progress reports are not always written in a
language understandable to the parent/guardian.
Narrative Description of Corrective Action:
Item 1: Record review and documentation indicate that the parent notification letter does not address
the parents right to apply for a waiver or to decline to enroll their child in the program.
Parent notification letter has been rewritten to include the parents’ right to apply for a waiver. The right
to decline has always appeared in the letter.
Item 2: Record review and interviews indicate that the parent notification letter is not always issued
annually.
The letter is issued annually. Copies will now be placed in the students’ folders as evidence. The letter
will appear on the document checklist that will be attached to each student’s folder.
Item 3: Report cards and progress reports are not always written in a language understandable to the
parent/guardian.
See CR 7.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Items 1, 2: K – 12 ELL Coordinator
Item 1: September, 2011
Item 3: Director of Student Development
Item 2: October, 2011
Item 3: See CR 7
Evidence of Completion of the Corrective Action:
Items 1, 2, 3: Copies of the parent notification letter, including the waiver option, and progress reports
will be kept in the students’ folders. The items will be checked off on the document checklist.
Description of Internal Monitoring Procedures: Folders will be checked annually to ensure that all
required documents are present in the students’ folders.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10 Parental
Notification
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 11, 2013, submit copies of samples of the mailed parent notification letters consistent
with the requirements of this criterion as described above.
By April 30, 2013, submit the narrative results of an administrative review of student records for
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parent notification letters and translation of notice and reports cards or progress reports. Identify the
number of records reviewed, the number with appropriate notice and specify type of notice as initial
placement letter or annual letter, the number with translated report cards or progress reports, and any
additional steps the district has taken, if necessary, to correct non-compliance.
The district will maintain the following documentation and make it available to the Department upon
request: list of student names and grade levels for the records reviewed, date of the review, name(s) of
person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s): January 11, 2013 and April 30, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access to
Rating: Partially Implemented
Academic Programs and Services
Department CPR Finding: A review of documentation and interviews indicate that classroom
teachers are not sufficiently trained in sheltering English content; therefore, students with limited
English proficiency are not taught to the same academic standards and curriculum as all students or
provided with the same opportunities to master such standards. Information in notices such as
activities, responsibilities, and academic standards provided to all students is not consistently provided
to students with limited English proficiency in a language and mode of communication that they
understand.
Narrative Description of Corrective Action:
Item 1: Classroom teachers are not sufficiently trained in sheltering English content.
Plan for teacher training has been developed. See ELE 5.
Item 2: Information in notices such as activities, responsibilities, and academic standards provided to
all students is not consistently provided to students with limited English proficiency in a language and
mode of communication that they understand.
ELL instructors will collect school notices and informational documents as they are distributed to
students in each school and help students to understand the content of these documents by
incorporating them into their lessons with students.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: K-12 ELL Coordinator
Corrective Action Activity:
Item 1: See ELE 5
Item 2: September 2011
Evidence of Completion of the Corrective Action:
Item 1: See ELE 5
Item 2: Each ELL instructor will maintain a folder of notices/informational documents that they have
used with their students as part of their instructional activities.
Description of Internal Monitoring Procedures:
Item 1: See ELE 5
Item 2: ELL Coordinator will annually collect and review the folders of informational
notices/documents maintained by ELL instructional staff.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11 Equal Access to
Academic Programs and Services
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Item 2: The ELL Coordinator should file
notices/informational documents into each individual student record to ensure evidence of proper
notification and that the appropriate translation is applied as designated by the Home Language Survey
of the individual student.
Department Order of Corrective Action: See ELE 5 & ELE 15. Also, develop internal
administrative oversight to monitor outcomes of equal access of ELLs’ to academic programs and
services.
Required Elements of Progress Report(s):
By January 11, 2013, provide a roster of all ELL students, locations, languages and person(s)
responsible to ensure the students are being provided information regarding activities, responsibilities,
and academic standards in a language they understand.
By April 30, 2013, submit the narrative results of an administrative review of student records for
notices/informational documents. Identify the number of records reviewed, the number of student
records with appropriate notices, and any additional steps the district has taken, if necessary, to correct
any non-compliance.
The district will maintain the following documentation and make it available to the Department upon
request: list of student names and grade levels for the records reviewed, date of the review, name(s) of
person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s): January 11, 2013 and April 30, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 12 Equal Access to
Rating: Partially Implemented
Nonacademic and Extracurricular Programs
Department CPR Finding: Interviews indicate that LEP students and their parents do not
consistently receive information regarding extracurricular activities and school events in a language
that they understand.
Narrative Description of Corrective Action:
Item 1: Interviews indicate that LEP students do not consistently receive information regarding
extracurricular activities and school events in a language that they understand.
See ELE 11, Item 2
Item 2: Interviews indicate that parents of LEP students do not consistently receive information
regarding extracurricular activities and school events in a language that they understand.
See CR 7.
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Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
Item 1: September, 2011
Item 1: K-12 ELL Coordinator
Item 2: Director of Student Development
Evidence of Completion of the Corrective Action:
Item 1: See ELE 11, Item 2
Item 2: See CR 7
Description of Internal Monitoring Procedures:
Item 1: See ELE 11, Item 2
Item 2: See CR 7
Item 2: September, 2011
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 12 Equal Access to
Status of Corrective Action:
Approved
Partially Approved
Nonacademic and Extracurricular
Programs
Basis for Partial Approval or Disapproval: See ELE 11
Disapproved
Department Order of Corrective Action: See ELE 11
Required Elements of Progress Report(s): See ELE 11
Progress Report Due Date(s): See ELE 11
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 13 Follow-up Support
Rating: Partially Implemented
Department CPR Finding: Student records indicate that the district does not consistently monitor
students who have exited the ELE program.
Narrative Description of Corrective Action: FLEP students are routinely monitored for 2 years after
exiting the program. The building ELL instructor consults with the classroom teacher semi-annually,
provides in-class support to the student if necessary, and fills out a FLEP form, which goes into the
student’s ELL folder. For students who have exited because their parents have opted out of the ELL
program, see ELE 8.
Title/Role of Person(s) Responsible for
Implementation: K–12 ELL Coordinator
Expected Date of Completion for Each
Corrective Action Activity: November, 2011
Evidence of Completion of the Corrective Action: Notes and forms indicating monitoring & support
(if necessary) of FLEP and ‘opted-out’ students has taken place, will be in the students’ folder by the
beginning of the second quarter.
Description of Internal Monitoring Procedures: FLEP monitoring forms and notes pertaining to
actions on behalf of students who’ve opted-out will be listed on the checklist that will be in each
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student’s folder. Folders will be checked semi-annually to ensure appropriate documents are included.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 13 Follow-up Support
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 11, 2013, submit a student roster of current FELL (f/k/a FLEP) students and grade level,
with corresponding dates of first and second year monitoring, as applicable.
By April 30, 2013, submit a narrative description of the results of an administrative review of student
records for active monitoring of students who have exited the English language learner program.
Include the number of records reviewed, the number found to be in compliance and additional steps
taken, if any, to address areas of concern.
The district will maintain the following documentation and make it available to the Department upon
request: list of student names and grade levels for the records reviewed, date of the review, name(s) of
person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s): January 11, 2013 and April 30, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional
Rating: Partially Implemented
Development Requirements
Department CPR Finding: Although the district reports that approximately 100 teachers have taken
Category 1 training, only a few teachers have completed Category 2 or 4, and all ELE staff have
completed Category 3, none have completed all four SEI categories. District documents show a SEI
category training plan in place for the past five years; however, it appears that the district has not
been very successful. For example, one of the trainings scheduled for March 2011 was cancelled
because elementary teachers of LEP students did not sign up for the training.
Narrative Description of Corrective Action:
See ELE 5
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: K-12 ELL Coordinator
Corrective Action Activity:
See ELE 5
Evidence of Completion of the Corrective Action: See ELE 5
Description of Internal Monitoring Procedures: See ELE 5
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Needham CPR Corrective Action Plan
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 Professional
Development Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action:
Required Elements of Progress Report(s): See ELE 5
and for further information with regard to upcoming opportunities for training and technical
assistance, please continue to check RETELL program site on the Department’s website.
Progress Report Due Date(s): See ELE 5.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 16 Equitable Facilities
Rating: Partially Implemented
Department CPR Finding: See CR 23.
Narrative Description of Corrective Action:
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 16 Equitable
Facilities
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action:
Required Elements of Progress Report(s): See CR 23
Progress Report Due Date(s): See CR 23
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program Evaluation
Rating: Not Implemented
Department CPR Finding: Interviews and documentation indicate that the district does not
periodically evaluate the effectiveness of its ELE program in developing students’ English language
skills and increasing their ability to participate meaningfully in the educational program.
Narrative Description of Corrective Action:
Item 1: The district does not periodically evaluate the effectiveness of its ELE program in developing
students’ English language skills and increasing their ability to participate meaningfully in the
educational program.
The district annually reviews one curriculum program to assess its effectiveness. A report of that
program review is issued to the faculty and school community. The ELL program will be added to this
program review cycle for 2013-14.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: K-12 ELL Coordinator &
Corrective Action Activity:
Director of Program Development
October 2014
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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Evidence of Completion of the Corrective Action: ELL program evaluation report.
Description of Internal Monitoring Procedures:
Recommendations contained in the report become the basis for ELL program improvements. ELL
Coordinator and director develop action plan and monitor progress.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17 Program
Evaluation
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Based on the current levels of noncompliance, the
district needs to address the evaluation of its corrective action within the one year timeframe ending
May
Department Order of Corrective Action: The district must coordinate a review within the one-year
timeframe.
Required Elements of Progress Report(s): By January 11, 2013, submit administrative written
assurances of plans to complete an evaluation of the ELE program.
By April 30, 2013, submit the results of the district’s program review.
Progress Report Due Date(s): January 11, 2013 and April 30, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of LEP Students
Rating: Partially Implemented
Department CPR Finding: Review of student records indicates that ELE student records do not
consistently contain all of the required documentation including the following: information about
students’ previous school experiences, copies of parent notification letters, progress reports and report
cards, evidence of follow-up monitoring, documentation of a parent’s consent to “opt-out” of ELE, if
applicable, and waiver documentation, if applicable. Additionally, no evidence of translations was
documented.
Narrative Description of Corrective Action:
A checklist with required documents will be attached to each student’s folder to ensure that all
documents are included.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: K-12 ELL Coordinator
Corrective Action Activity: Checklist will be
attached by mid-September, 2011.
Evidence of Completion of the Corrective Action: Checklist and required documents will be
included in students’ folders.
Description of Internal Monitoring Procedures: Checklists/folders will be reviewed semi-annually
by ELL Coordinator to ensure that all required documents have been placed in student folders.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18 Records of LEP
Students
Status of Corrective Action:
Approved
Partially Approved
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Needham CPR Corrective Action Plan
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Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By April 30 2013, submit a narrative description of an administrative review of student records for the
inclusion of all required documents in the record. Identify the number of records reviewed from each
grade/level (Elementary, Middle, and High), the number that contained all required documents, the
documents missing from any record reviewed and further steps taken to address areas of concern and
correct noncompliance.
The district will maintain the following documentation and make it available to the Department upon
request: list of student names and grade levels for the records reviewed, date of the review, name(s) of
person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s): April 30, 2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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