MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Nauset
CPR Onsite Year: 2010-2011
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 09/08/2011.
Mandatory One-Year Compliance Date: 09/08/2012
Summary of Required Corrective Action Plans in this Report
Criterion
SE 14
Criterion Title
Review and revision of IEPs
SE 18B
Determination of placement; provision of IEP to parent
SE 24
Notice to parent regarding proposal or refusal to initiate or
change the identification, evaluation, or educational
placement of the child or the provision of FAPE
Procedures for suspension of students with disabilities when
suspensions exceed 10 consecutive school days or a pattern
has developed for suspensions exceeding 10 cumulative
days; responsibilities of the Team; responsibilities of the
district
Procedural requirements applied to students not yet
determined to be eligible for special education
SE 46
SE 47
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
CR 10A
Criterion Title
Student handbooks and codes of conduct
CR 16
Notice to students 16 or over leaving school without a high
school diploma, certificate of attainment, or certificate of
completion
Institutional self-evaluation
CR 25
CPR Rating
Partially
Implemented
Partially
Implemented
Not Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 14 Review and revision of IEPs
Partially Implemented
Department CPR Findings:
A review of the student records indicated that not all IEP Team meetings were held on or
before the anniversary date of the IEP.
Description of Corrective Action:
The special education teachers will be provided with a list of all their students that
includes due dates for IEP meetings. The special education teachers will project IEP dates
for all students and abide by the dates.
Anticipated Results:
Compliance with SE 14
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Ann Caretti, Director of Student Services
Completion:
12/01/2011
Evidence of Completion of the Corrective Action:
List of all projected dates.
Description of Internal Monitoring Procedures:
The director will monitor IEP annual meetings through the X2 database for IEPs.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 14 Review and revision of IEPs
Corrective Action Plan Status: Approved
Status Date: 10/25/2011
Basis for Partial Approval or Disapproval:
The district reported that all special education teachers will be provided with a list of their
students that includes due dates for IEP Team meetings to ensure that meetings are
scheduled within the regulated time frames. The director will monitor the requirements of
this criterion through the X2 database.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By 12/19/11, submit a list of the special education students that includes the date of their
previous IEP Team meeting and the projected date or current date for IEP meetings in the
2011-2012 school year.
By 3/19/12, submit a report of an internal review of student records to determine
whether Team meetings are held prior to the expiration date of the previous IEP. Include
the number of records reviewed, the number of student records in compliance with these
requirements, a description of the root causes for any noncompliance found, and specific
actions taken by the district to remedy any noncompliance.
*Please note when conducting internal monitoring that the district must maintain the
following documentation and make it available to the Department upon request: a) List of
the student names and grade levels for the records reviewed; b) Date of the review; c)
Name of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
12/19/2011
03/19/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
A review of the student records indicated that not all IEPs were provided to the parent
immediately following the Team meeting.
Description of Corrective Action:
Training will be provided to the special education corrordinator on 18B. The special
education teachers will provide a copy of the service delivery and goals to the parent at th
end of the meeting. This will be documented in the file. The IEP will be immendiately
written and sent to the parent with 10 school days.
Anticipated Results:
Compliance with 18B
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Ann Caretti, Director of Student Services
Completion:
12/01/2011
Evidence of Completion of the Corrective Action:
Training agenda.
Description of Internal Monitoring Procedures:
The Direcotr will monitor the date when the IEP is spent to the parent compared to the
meeting date.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 18B Determination of placement;
Status Date: 10/25/2011
provision of IEP to parent
Basis for Partial Approval or Disapproval:
The district reported that it will provide training to the special education coordinator on
the requirements to provide the IEP to the parents immediately following the Team
meeting and parents will receive a copy of the service delivery and goal pages at the end
of the meeting. The director will be monitoring this process.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By 12/19/11, submit an agenda, signed attendance sheet and training materials used for
training the special education coordinator on the requirements to provide the IEP to the
parents immediately following the Team meeting.
By 3/19/12, submit a report of the results of an internal review conducted after this
information has been reviewed with the special education coordinator. Include the number
of student records reviewed, the number of student records meeting the criterion for
providing the IEP to parents immediately after the Team meeting, a description of the
root causes for any noncompliance found, and specific actions taken by the district to
remedy any noncompliance.
*Please note when conducting internal monitoring that the district must maintain the
following documentation and make it available to the Department upon request: a) List of
the student names and grade levels for the records reviewed; b) Date of the review; c)
Name of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
12/19/2011
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03/19/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 24 Notice to parent regarding proposal or refusal to initiate or Partially Implemented
change the identification, evaluation, or educational placement of
the child or the provision of FAPE
Department CPR Findings:
A review of the student records indicated that the information included in the Notice of
Proposed School District Action (N1) often lacked specificity with regard to the action the
school district is proposing to take, as well as the rejected options that were considered
and the reasons why those options were rejected. The N1 forms also did not consistently
address the evaluation procedure, test, record, or report the agency used as a basis for
the proposed action.  
Description of Corrective Action:
The special education corrodinator will be provided training on the N1 notice.
Anticipated Results:
Compliance with SE 24
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Ann Caretti, Director of Student Services
Completion:
12/01/2011
Evidence of Completion of the Corrective Action:
Training agenda and materials
Description of Internal Monitoring Procedures:
The Director will monitor the N1 forms through the X2 database.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 24 Notice to parent regarding
Status Date: 10/25/2011
proposal or refusal to initiate or change
the identification, evaluation, or
educational placement of the child or the
provision of FAPE
Basis for Partial Approval or Disapproval:
The district reported that it will provide training for the special education coordinator on
the specific information to be included in the Notice of Proposed School District Action (N1
form). The director will monitor the requirements of this criterion through the X2
database monthly.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By 12/19/11, submit an agenda, signed attendance sheet and training materials used for
training the special education coordinator on the appropriate completion of the N1 form.
By 3/19/12, submit a report of the results of an internal review conducted after this
information has been reviewed with the special education coordinator. Include the number
of student records reviewed, the number of student records that contained a complete
and detailed Notice of Proposed School District Action, a description of the root causes for
any noncompliance found, and specific actions taken by the district to remedy any
noncompliance.
*Please note when conducting internal monitoring that the district must maintain the
following documentation and make it available to the Department upon request: a) List of
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the student names and grade levels for the records reviewed; b) Date of the review; c)
Name of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
12/19/2011
03/19/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 46 Procedures for suspension of students with disabilities
Partially Implemented
when suspensions exceed 10 consecutive school days or a
pattern has developed for suspensions exceeding 10 cumulative
days; responsibilities of the Team; responsibilities of the district
Department CPR Findings:
A review of the documentation indicated that the procedures for the suspension of
students with disabilities in the middle school and high school codes of conduct did not
include procedures for conducting a manifestation determination and placement in an
interim alternative educational setting.
Description of Corrective Action:
The Director will provide the procedures necessary to be included in the handbooks.
Anticipated Results:
Compliance with SE 46
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Ann Caretti, Director of Student Services
Completion:
12/01/2011
Evidence of Completion of the Corrective Action:
Written procedures will be available to the DESE.
Description of Internal Monitoring Procedures:
A review the website for handbooks.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 46 Procedures for suspension of
Status Date: 10/25/2011
students with disabilities when
suspensions exceed 10 consecutive
school days or a pattern has developed
for suspensions exceeding 10 cumulative
days; responsibilities of the Team;
responsibilities of the district
Basis for Partial Approval or Disapproval:
The district reported that information regarding the procedures for the suspension of
students with disabilities will be re-written to include procedures for conducting a
manifestation determination and placement in an interim alternative educational setting.
This information will be included in the middle school and high school student codes of
conduct that will be part of the parent/student handbooks.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By 12/19/11, submit a copy of the revised parent/student handbooks for the middle
school and high school that include the required information pertaining to procedures for
conducting a manifestation determination and placement in an interim alternative
educational setting.
Progress Report Due Date(s):
12/19/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 47 Procedural requirements applied to students not yet
Partially Implemented
determined to be eligible for special education
Department CPR Findings:
A review of the documentation indicated that the procedural requirements that apply to
students not yet determined eligible for special education are not included in the middle
school and high school codes of conduct.
Description of Corrective Action:
Procedures will be provided and will be included in the handbooks.
Anticipated Results:
Compliance with SE 47.
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Ann Caretti, Director of Student Services
Completion:
12/01/2011
Evidence of Completion of the Corrective Action:
Written procedures will be availalbe to DESE.
Description of Internal Monitoring Procedures:
The Director will check the website for Handbook information.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 47 Procedural requirements applied to
Status Date: 10/25/2011
students not yet determined to be
eligible for special education
Basis for Partial Approval or Disapproval:
The district stated that the information regarding the procedural requirements applied to
students not yet determined eligible for special education will be incorporated into the
middle school and high school codes of conduct.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By 12/19/11, submit a copy of the revised middle school and high school parent/student
handbooks that contain the updated information pertaining to students not yet
determined eligible for special education.
Progress Report Due Date(s):
12/19/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10A Student handbooks and codes of conduct
Partially Implemented
Department CPR Findings:
A review of the documentation indicated that the school district does not have a code of
conduct for teachers. The middle school and the high school codes of conduct do not
contain a citation that references M.G.L. c. 76, s. 5 or appropriate procedures for the
discipline of students with special needs, and the middle school code of conduct also lacks
procedures for the discipline of students with Section 504 Accommodation Plans. Both
student handbooks contain outdated references to Chapter 766.
Description of Corrective Action:
A code of conduct will be developed and approved by the superintendent. Procedures will
be included in the handbok for discipline of students for Section 504 and special
education. References will be included and accruate.
Anticipated Results:
Compliance with CR 10A
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Ann Caretti, Director of Student Services
Completion:
05/01/2012
Evidence of Completion of the Corrective Action:
Written procdures and written corrections will be available to DESE.
Description of Internal Monitoring Procedures:
The handbooks wil be checked and the correct information will be included.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
CR 10A Student handbooks and codes of
Approved
conduct
Status Date: 10/25/2011
Basis for Partial Approval or Disapproval:
The district reported that a code of conduct for the middle school and the high school will
be developed that will include appropriate procedures for the discipline of students with
special needs and for students with Section 504 Accommodations. Additionally, the
handbooks will be checked for incorrect and outdated information.
The district did not address how a code of conduct for teachers will be developed and did
not address the requirement for the codes of conduct of the middle school and the high
school to include a citation that references M.G.L. c. 76, s. 5.
Department Order of Corrective Action:
Develop a code of conduct for teachers. Include a reference to M.G.L. c. 76, s. 5 in the
middle school and the high school codes of conduct.
Required Elements of Progress Report(s):
By 12/19/11, submit a copy of the middle school and high school codes of conduct that
reference M.G.L. c. 76, s. 5, include appropriate procedures for the discipline of students
with special needs and for students with Section 504 Accommodation Plans, as well as
updated and current information.
By 3/19/12, submit a copy of the code of conduct for teachers.
Progress Report Due Date(s):
12/19/2011
03/19/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 16 Notice to students 16 or over leaving school without a
Partially Implemented
high school diploma, certificate of attainment, or certificate of
completion
Department CPR Findings:
A review of the documentation and interviews indicated that the district is not sending
annual written notice to former students who have not yet earned their competency
determination and who have not transferred to another school informing them of the
availability of publicly funded post-high school academic support programs and
encouraging them to participate in those programs.
Description of Corrective Action:
The Assistant Principal will be informed, will send a sample letter to the Director, and list
of students who will receive the letter.
Anticipated Results:
Compliance with CR 16.
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Ann Caretti, Director of Student Services
Completion:
11/01/2011
Evidence of Completion of the Corrective Action:
Sample letter and list of students who will receive the letter.
Description of Internal Monitoring Procedures:
Director will review the list.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 16 Notice to students 16 or over
Status Date: 10/25/2011
leaving school without a high school
diploma, certificate of attainment, or
certificate of completion
Basis for Partial Approval or Disapproval:
The district reported that it will develop a letter to be sent to former students who have
not yet earned their competency determination and who have not transferred to another
school informing them of the availability of publicly funded post-high school academic
support programs and encouraging them to participate in those programs. The district will
submit a list of the students who will receive this letter.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By 12/19/11, submit a copy of the annual written notice, sent to former students who
have not yet earned their competency determination and who have not transferred to
another school, informing them of the availability of publicly funded post-high school
academic support programs and encouraging them to participate in those programs.
Submit a copy of a list that includes the initials of each student and the dates the letter
was sent to them.
Progress Report Due Date(s):
12/19/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 25 Institutional self-evaluation
Not Implemented
Department CPR Findings:
A review of the documentation and interviews indicated that the school district has not
conducted an institutional self-evaluation annually for the purposes of ensuring that all
students, regardless of race, color, sex, religion, national origin, limited English
proficiency, sexual orientation, disability, or housing status, have equal access to all
programs, including athletics and other extracurricular activities.
Description of Corrective Action:
A suvery will be developed and sent to parents, teachers, administrators, and educational
assistants.
Anticipated Results:
Compliance with SE 25
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Ann Caretti, Director of Student Services
Completion:
12/01/2011
Evidence of Completion of the Corrective Action:
Survey will be complied, and analyzed. If there are areas that need correction, they will
be addressed by the administrative team.
Description of Internal Monitoring Procedures:
The suvey or viation of it, depending upon results, will be sent every year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 25 Institutional self-evaluation
Corrective Action Plan Status: Approved
Status Date: 10/25/2011
Basis for Partial Approval or Disapproval:
The district reported that a survey will be developed and sent to parents, teachers,
administrators, and educational assistants to determine whether all students have equal
access to all programs. The surveys will then be analyzed and any required corrective
action will be implemented.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By 3/19/12, submit the results of the survey/evaluation that includes the conclusions
reached and resolution of any identified issues that resulted from the district's assessment
of its grades 6-12 program to ensure that all students, regardless of race, color, sex,
religion, national origin, limited English proficiency, sexual orientation, disability, or
housing status, have equal access to all programs, including athletics and other
extracurricular activities.
Progress Report Due Date(s):
03/19/2012
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Nauset Regional Public School District
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Dr. Bonny L. Gifford, Assistant Superintendent
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Structure
Rating: PI
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Department CPR Finding: Nauset Regional School District (Nauset RDS) is a low-incidence district.
Documentation submitted by the Nauset System, which encompasses the towns of Brewster, Orleans,
Eastham, and Wellfleet indicates that the public schools in these towns together have just under 20
English language learners (ELLs). Students from these towns’ elementary schools feed into Nauset’s
middle and high schools. A Structured English Immersion (SEI) program is in place to serve ELLs
enrolled in the Nauset System. The District Analysis and Review Tool (DART) for English language
learners shows the following enrollment: Seven in Brewster PS, three in Eastham PS, one in Orleans
PS, one in Wellfleet PS, and seven in Nauset RDS (three in middle school and 4 in high school).
Documentation reviewed indicated that in the Nauset System current ELE instruction includes thematic
units “based generally on the Carousel of IDEAS English language development by Ballard and Tighe.
ESL teachers use a variety of sources in their teaching including, ‘All around me,’ and ‘Tisi is me’ by
Eliz Claire; ‘ESL Newcomer Books’ (Sunshine Series); ‘Hooray for English Workbook. 1, 2, and 3’ by
Scott Foreman, and ‘Let’s go Series,’ and Side by Side Series.” In addition, districts in the Nauset
System are in the process of developing and writing a curriculum for English language learners.
However, no evidence of this work was provided. (See letter sent with draft report, regarding the
phasing out of the ELPBO and changes in curricula requirements).
In Nauset P.S. ELLs are taught by two ESL tutors and receive ESL instruction individually and in
groups. Documents reviewed concerning ESL hours of instruction indicate that Nauset P.S. is
providing hours of ESL instruction that are consistent with Department guidance, except for high
school students in Level 3. In addition, all English language learners should receive direct ESL
instruction as well as sheltered instruction in all content areas. (See below for Department guidance on
hours of instruction.)
The Department’s guidelines recommend that students receive hours of instruction in accordance with
their Massachusetts English Proficiency Assessment (MEPA) levels as follows: Level 1 and Level 2
should receive 2.5 hours of ESL instruction a day or 12.5 hours a week; those in Level 3, 1-2 hours per
day or 5-10 hours a week, and levels 4 and 5, 2.5 hours per week or half an hour a day.
According to documentation provided, content instruction is based on the Massachusetts Curriculum
Framework; however, not all teachers in the Nauset System have completed their professional
development category training in Sheltered English Immersion,( including middle school and high
school teachers); therefore, ELLs are not receiving effective sheltering of academic content. For
example, in Nauset P.S., teachers in middle school: grade 7, Language Arts, and grade 8, Social
Studies (information for grade 6 was not included) completed Category 3 and Category 4 (one teacher
per category, per grade), but are missing Categories 1 and 2. High school teachers have yet to
complete any of the SEI PD training. See also ELE 15 for additional comments. (SEI category
training is designed to focus on the skills and knowledge necessary for sheltering instruction as
described in the Commissioner’s Memorandum of June 2004.)
See ELE 14 for comments on teacher licensing information.
The Nauset P. S., like all the districts in the Nauset System, has not developed an ESL/ELD curriculum,
hours of ESL instruction for high school students are not consistent with Department guidelines, and
teachers in the Nauset System, overall, have completed few of the four categories of SEI professional
development training. Consequently, the Department concludes that the district does not have an ELE
program that is consistent with Chapter 71A.
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Narrative Description of Corrective Action:
1. Hours of ESL Instruction: The district understands that while service level is a Department
recommendation and not a mandate, it is critical to adhere as closely to this guidance as possible in
order to effectively service each student. We will take appropriate steps to ensure students receive
services more in line with the Department’s recommendations.
A district ESL Team that includes the Director of ESL, the ESL Coordinator, and ESL and content
teachers will be established. This Team will review current hours of instruction being provided to
ELL students at various levels in the Nauset schools. The Team will review these students’
schedules and determine the most effective strategy to increase services for the remainder of the
school year in accordance with the Department’s recommendations. The team will also project the
number and levels of students who will continue to require services in 2012-2013 in both the
middle and high schools and develop schedules that will provide students with appropriate levels
of service in line with the Department’s recommendations.
2. Curriculum: Aware of the phasing out of the ELPBO, MEPA, and impending changes in curricula
and assessment requirements, we have already begun to learn as much as possible about the new
expectations. We have been exploring the WIDA and Center for English Language Education
(CELE) websites to learn more about timeframes and training opportunities relative to WIDA and
ACCESS. We will continue to monitor these sites as updates are posted. We have also read the
Department’s proposed implementation plan relative to the RETELL initiative, perused the
RETELL website and attended workshops. Further we participated in the April 10th Webinar.
When we receive further guidance from the Department we will take appropriate steps including
assembling our Team and providing release time/and or paid time to develop curriculum that
supports implementation of the WIDA Standards. In addition ESL teachers, the ESL Coordinator,
and the Director of ESL will continue to participate in training sessions such as the Standards
Debut Event that is scheduled to be held in Boston in November, 2012. We will plan to share the
information as it becomes available each month during faculty meetings to ensure all teachers
understand the changes taking place relative to the transition from the ELBO to WIDA, review
connections to the Common Core, and embrace the significance of providing content based support
for English Language Learners so that classroom practice across the district reflect the shifts that
put more emphasis on content based instruction and support.
3. SEI PD Training: Similar to our response above, we will continue to monitor the RETELL website
to stay abreast of the impending changes relative to SEI training and the SEI Endorsement. We
have already read through the Department’s draft proposal for implementation and will plan on
attending any training pertaining to this initiative. Once we receive further guidance from the
Department, we will develop a professional development plan to ensure all required educators,
including administrators, receive appropriate training. We will also ensure our staff becomes
familiar with the RETELL initiative through district wide Staff Updates and monthly staff
meetings in each school.
Title/Role of Person(s) Responsible for Expected Date of Completion for Each Corrective
Implementation: Dr. Bonny L. Gifford
Action Activity:
Assistant Superintendent/
1. September, 2012
Director of ESL in collaboration with
2. March, 2013: Dependent upon Department’s timeline
Jennifer Lyon: ESL Coordinator
3. March, 2013: Dependent upon Department’s timeline
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Evidence of Completion of the Corrective Action:
1. Documentation including minutes of meetings, individual student schedules, and teacher
assignments
2. Workshop and Webinar registration confirmations, documentation of curriculum meetings/hours,
Curriculum Document, staff meeting agendas, Staff Updates, copies of email communication relative
to dissemination of information
3. Workshop and/or Webinar registration confirmations, documentation of meetings (agendas,
minutes), Staff Updates, staff meeting agendas, professional development plan, and evidence of
training as it becomes available
Description of Internal Monitoring Procedures: The Assistant Superintendent who also serves as the
Director of ESL, in collaboration with the ESL Coordinator, will meet with the ESL Team including
principals or designees on a bi-monthly basis for the purpose of discussing and documenting the
district’s progress relative to RETELL, WIDA, and ACCESS. We will also share updates on
curriculum development. Quarterly Staff Updates and a monthly School Committee report will include
updated information as it becomes available.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: : ELE 5 Program Placement
and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide the Department with following by February 15, 2013
Evidence that all ELL students receive sufficient ESL instruction, consistent with the students’ levels
of English proficiency and Department guidance
(http://www.doe.mass.edu/mcas/mepa/2009/guidance.doc).
Provide the Department with evidence that ELLs receive subject matter content that is based on the
current Massachusetts Curriculum Frameworks in English/Language Arts, mathematics, science and
social studies.
Please submit the following by May 10, 2013
Provide the Department with the district’s new ESL/ELD curriculum, which should be aligned with all
Massachusetts Curriculum Frameworks (e.g., English/Language Arts, mathematics, science, social
studies) and the WIDA English language development standards.
See http://www.wida.us/standards/eld.aspx.
Provide the Department with the plan for making the SEI cohort training available to the core academic
teachers of ELLs and the building administrators who supervise such teachers and to arrange for the
participation of such teachers and administrators in the training.
Provide evidence of dissemination of information concerning the new SEI requirements to
administrators and core academic teachers.
Progress Report Due Date(s): February 15, 2013 and May 10, 2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parental Notification
Rating: PI
Department CPR Finding: A review of the student records, documentation and interviews indicated
that the district is providing written parent notification; however, it is not provided annually
Narrative Description of Corrective Action: The Director of ESL will send a letter to principals and
ESL teachers reminding them of this requirement and the expectation that it be fulfilled annually. The
ESL Coordinator will collect documentation from each teacher of ESL students confirming fulfillment
of the requirement.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Jennifer Lyon, ESL Coordinator
Corrective Action Activity: December, 2012
Evidence of Completion of the Corrective Action:
1. Copy of letter to principals and ESL teachers from Director of ESL
2. Copies of parent notifications sent home for each student
Description of Internal Monitoring Procedures: With the implementation of bi-monthly ESL Team
meetings, teachers will have a venue for discussing new students who may enter the district. As we are
notified of new students, the ESL Coordinator will remind teachers to send parent notifications are sent
home. The ESL Coordinator will review files at the end of each year to confirm compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10 Parental
Notification
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the letter to principals and ESL teachers reminding them of the requirement for
parent notification letters to be sent annually. This progress report is due by February 15, 2013
Please submit the results of an administrative review of the ELL student records to determine that
parent notification letters have been sent annually and copies are in the record. Include the following
information:
1. Staff member conducting the review;
2. Number of student records reviewed;
3. Number of student records found to be in compliance with the requirements;
4. Description of the root causes for any noncompliance found;
5. Actions taken by the district to remedy any noncompliance
This progress report is due May 10, 2013
* Please note when conducting internal monitoring that the district must maintain the following
documentation and make it available to the Department upon request: a) List of the student names and
grade levels for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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review, their role(s), and signature(s).
Progress Report Due Date(s): February 15, 2013 and May 10, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access to
Academic Programs and Services
Rating: PI
Department CPR Finding: A review of the documentation indicated that classroom teachers are not
sufficiently trained in sheltering English content. Therefore, students with limited English proficiency
are not taught to the same academic standards and curriculum as all students and are not provided
with the same opportunities to master such standards.
Narrative Description of Corrective Action: As indicated in ELE 5 Program Placement and
Structure above we will continue to monitor the RETELL website to stay abreast of the impending
changes relative to SEI training and the SEI Endorsement. We have already read through the
Department’s draft proposal for implementation and will plan on attending any training pertaining to
this initiative. Once we receive further guidance from the Department, we will develop a professional
development plan to ensure all required educators, including administrators, participate in appropriate
training. We will also ensure our staff becomes familiar with the RETELL initiative through district
wide Staff Updates and monthly staff meetings in each school.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Dr. Bonny L. Gifford
Corrective Action Activity:
Assistant Superintendent/
March, 2013: Depending upon Department’s
Director of ESL
timeline and release of more guidance
Evidence of Completion of the Corrective Action:
Workshop and Webinar registration confirmations, staff meeting agendas, Staff Updates, email
communication relative to dissemination of information, documentation of ESL Team meetings
(agendas, minutes), and copy of professional development plan
(Evidence of training participation as it becomes available).
Description of Internal Monitoring Procedures:
The Assistant Superintendent who also serves as the Director of ESL, in collaboration with the ESL
Coordinator will conduct bi-monthly ESL Team meetings. Members will include ESL teachers, content
teachers, and principals or designees. During these meetings we will discuss recent updates relative to
the RETELL initiative, WIDA, and ACCESS. We also develop the district’s professional development
plan as information becomes available from the Department and monitor participation progress.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11 Equal Access to
Academic Programs and Services
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
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Nauset CPR Corrective Action Plan
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Required Elements of Progress Report(s): See ELE 5
Progress Report Due Date(s): February 15, 2013 and May 10, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 14 Licensure Requirements
Rating: PI
Department CPR Finding: Two ELL tutors serve ELLs at the secondary level. One of the tutors’
certification is pending. No timeline was provided by the district for when the tutor is expected to
comply with the Department certification requirements.
Narrative Description of Corrective Action: The district has already complied with this requirement.
The unlicensed tutor at the middle school has been replaced with a licensed ESL teacher.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Dr. Bonny L. Gifford
Corrective Action Activity:
Assistant Superintendent/
Completed
Director of ESL
Evidence of Completion of the Corrective Action: Copy of ESL teacher’s MA license
Description of Internal Monitoring Procedures: During EPIMS submissions the Assistant
Superintendent will continue to review licensures and Highly Qualified status of all personnel
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 14 Licensure
Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: None
Required Elements of Progress Report(s):
Please submit the following by February 15, 2013:
Evidence of teacher(s) ESL license(s).
See also ELE 5
Progress Report Due Date(s): February 15, 2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: PI
Criterion & Topic: ELE 15 Professional
Development Requirements
Department CPR Finding: The district submitted a five year plan for SEI professional development
which runs through 2011. This plan includes training providers and the SEI category training made
available to teachers per school year. However, it does not include an update from each school
concerning what SEI professional development each content area teacher working with ELLs has
completed to date. See also ELE 5. (See letter sent with this draft report, regarding change in
requirements for category 3).
Narrative Description of Corrective Action: As indicated in ELE 5 Program Placement and
Structure above we will continue to monitor the RETELL website to stay abreast of the impending
changes relative to SEI training and the SEI Endorsement. We have already read through the
Department’s draft proposal for implementation and will plan on attending any training pertaining to
this initiative. Once we receive further guidance from the Department, we will prepare an updated list
of educators and the SEI professional development they have completed. This data will guide the
development of a professional development plan that will drive training of all required educators,
including administrators. Principals will be advised of the status of each of their staff members and
plans for training. We will also ensure our staff becomes familiar with the RETELL initiative through
district wide Staff Updates and monthly staff meetings in each school.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Dr. Bonny L. Gifford
Corrective Action Activity:
Assistant Superintendent/
March, 2013: Depending upon Department’s
Director of ESL in collaboration with
timeline and release of more guidance
Jennifer Lyon: ESL Coordinator
Evidence of Completion of the Corrective Action:
1. List of teachers and completed SEI training
2. Notification to principals re: staff members and professional development needs
3. Professional development plan
4. Evidence of training as it becomes available
Description of Internal Monitoring Procedures: The Assistant Superintendent who also serves as the
Director of ESL, in collaboration with the ESL Coordinator will implement bi-monthly ESL Team
meetings. Members will include ESL teachers, content teachers, and principals or designees. During
these meetings we will share updates relative to the RETELL initiative, WIDA, and ACCESS. Progress
on the development of the district’s professional development plan and its implementation will also be
discussed during these meetings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Status of Corrective Action:
Criterion: ELE 15 Professional
Approved
Partially Approved
Development Requirements
Basis for Partial Approval or Disapproval:
Disapproved
Department Order of Corrective Action:
Required Elements of Progress Report(s): See ELE 5
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Progress Report Due Date(s): February 15, 2013 and May 10, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program Evaluation
Rating: NI
Department CPR Finding: A review of the documentation indicated that the district has not
conducted periodic evaluations of the effectiveness of its ELE program in developing students’ English
language skills and increasing their ability to participate meaningfully in the educational program..
Narrative Description of Corrective Action: The ESL Team will develop a Program Evaluation
Process which will be implemented annually. Development steps will include:
 Determine the kinds of information we will draw on to drive the Program Evaluation: (Policies,
Research, Context)
 Review Federal and state policies
 Clarify our audience(s) i.e. how will different constituents use the information?
 Develop guiding questions. Ex. What are our goals? How is the program implemented so that
students can reach these goals? How are our students performing relative to these goals? What
evidence do we collect? How do we use the evidence to inform decision-making? Where are our
strengths?
 Determine/Develop/Create various components of the Evaluation Process. May include surveys,
review of student achievement data, review of goals, review of program services etc.
 Implement the Evaluation Process
 Produce Program Evaluation Summary
 Discuss results during ESL Team meetings
 Modify program/services as a result of findings from Program Evaluation
 Share findings with appropriate audience(s) such as parents, staff, school committee
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Dr. Bonny L. Gifford
Corrective Action Activity:
Assistant Superintendent/
March, 2013
Director of ESL in collaboration with
Jennifer Lyon: ESL Coordinator
Evidence of Completion of the Corrective Action:
1. ESL Team agendas and minutes
2. Completed Program Evaluation Protocol
3. Documentation of Implementation of Program Evaluation Protocol
4. Program Evaluation Summary
5. Documentation of changes in program resulting from Program Evaluation
Description of Internal Monitoring Procedures: During monthly ESL Team meetings members will
proceed through the steps listed above and take any other action necessary to follow through on the
development, implementation, and reporting process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17 Program Evaluation
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
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Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the ESL team meeting agenda, minutes and the Program Evaluation Protocol
developed by the district. This progress report is due by February 15, 2013.
Please submit a copy of the written ELE program evaluation summary completed by the ELE team.
This progress report is due by May 10, 2013.
Progress Report Due Date(s): February 15, 2013 and May 10, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of LEP Students
Rating: PI
Department CPR Finding: Review of the student records indicated that not all records included
home language surveys, parent notification letters, report cards, and results of identification and
proficiency tests and evaluations, including MCAS.
Narrative Description of Corrective Action: The ESL Coordinator, in collaboration with the ESL
teachers, will develop a model student record folder for all ESL teachers and administrators to illustrate
all appropriate documentation that must be maintained in students’ records. At our initial ESL Team
meeting in the September, 2012 this folder will be disseminated along with instructions relative to steps
that must be taken to ensure compliance. ESL teachers and the Coordinator will collaborate to ensure
compliance. The ESL teachers will review student records and submit documentation to the ESL
Coordinator indicating appropriate records review and compliance. The ESL Coordinator will then
document compliance in a letter to the Director of ESL.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Jennifer Lyon
Corrective Action Activity:
ESL Coordinator
March, 2013
Evidence of Completion of the Corrective Action:
 Copy of model student folder
 ESL Team agenda and minutes
 Confirmation of students’ records review from ESL teachers to ESL Coordinator
 Confirmation letter from the ESL Coordinator to Director of ESL
Description of Internal Monitoring Procedures: The Assistant Superintendent in collaboration with
the ESL Coordinator will implement bi-monthly ESL Team meetings. The initial meeting for 20122013 will include dissemination of a model student record. The ESL Coordinator will ensure
compliance through periodic onsite record review, documentation from ESL teachers and submission
of a confirmation letter to the Director of ESL
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18 ELE 18 Records of
LEP Students
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
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Required Elements of Progress Report(s):
Please submit a copy of the September 2012 ESL Team minutes from the meeting held to review the
model student record folder. Include the name and role of each attendee and the person responsible for
providing this training. This progress report is due by February 15, 2013.
Please submit the results of an administrative review of the ELL student records to determine that all
required information and documents are in the record. Include the following information:
1. Staff member conducting the review;
2. Number of student records reviewed;
3. Number of student records found to be in compliance with the requirements;
4. Description of the root causes for any noncompliance found;
5. Actions taken by the district to remedy any noncompliance
This progress report is due by May 10, 2013
* Please note when conducting internal monitoring that the district must maintain the following
documentation and make it available to the Department upon request: a) List of the student names and
grade levels for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s), and signature(s).
Progress Report Due Date(s): February 15, 2013 and May 10, 2013
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