MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Monson
CPR Onsite Year: 2010-2011
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 09/24/2011.
Mandatory One-Year Compliance Date: 09/24/2012
Summary of Required Corrective Action Plans in this Report
Criterion
SE 2
Criterion Title
Required and optional assessments
SE 8
IEP Team composition and attendance
SE 18B
Determination of placement; provision of IEP to parent
SE 26
Parent participation in meetings
SE 29
Communications are in English and primary language of
home
Procedures for approved and unapproved out-of-district
placements
Information to be translated into languages other than
English
SE 37
CR 7
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
CR 16
CR 24
Criterion Title
Notice to students 16 or over leaving school without a high
school diploma, certificate of attainment, or certificate of
completion
Curriculum review
CR 25
Institutional self-evaluation
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 2 Required and optional assessments
Partially Implemented
Department CPR Findings:
According to a review of student records and interviews, the school district does not
always conduct a complete educational assessment, including a history of the student´s
educational progress in the general curriculum.
Description of Corrective Action:
All parts of the Education Assessments will be completed on all students for 3 year and
inital evaluations.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education and School Psychologist
Completion:
10/01/2011
Evidence of Completion of the Corrective Action:
Random samples
Description of Internal Monitoring Procedures:
record reiview
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 2 Required and optional assessments
Corrective Action Plan Status: Approved
Status Date: 11/01/2011
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
For those individual students identified by the Department as missing the completed
educational assessments, provide copies of the Notice of Proposed District Action (N-1)
and Meeting Invitation (N-3) as evidence that IEP Teams reconvened and reviewed the
assessment results by March 15, 2012.
Provide a description of the corrective actions the district took to ensure that all
educational assessments are appropriately administered by March 15, 2012.
Conduct an internal review of a sample of IEPs written after the implementation of the
district's corrective actions to determine if the district completed an educational
assessment, including a history of the student's educational progress in the general
curriculum for each student. Submit the number of records reviewed, the number found
to be in compliance, root causes of any continued noncompliance, and steps taken to
address further areas of concern, if any, by June 15, 2012.
The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records
reviewed, date of the review, name(s) of person(s) who conducted the review with roles
and signatures.
Progress Report Due Date(s):
03/15/2012
06/15/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Monson CPR Corrective Action Plan
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MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 8 IEP Team composition and attendance
Partially Implemented
Department CPR Findings:
According to a review of student records and interviews, the district does not consistently
ensure that a regular education teacher attends the Team meeting when the student is
involved in a regular education program. Further, the district does not ensure that the
district and the parent agree in writing to excuse a required Team member?s
participation, and that the excused member provides written input into the development
of the IEP.
Description of Corrective Action:
The district will ensure that a regular education teacher attends the Team meeting when
the student is included in a regular education program. The district ensures that the
parent agrees in writing to excuse a required Team members participation, and that the
excused member provides written input into the development of the IEP.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Pupil Services/LEAs
Completion:
11/01/2011
Evidence of Completion of the Corrective Action:
Signed waivers of attendance and regular education teachers attending IEP meetings.
Description of Internal Monitoring Procedures:
Review of attendance sheets and waivers.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 8 IEP Team composition and
Status Date: 11/04/2011
attendance
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a description of how the district ensures that a regular education teacher attends
the IEP Team meeting when the student is involved in a regular education program and if
a required team member is absent, the district follows the protocol regarding providing
written input into the development of the IEP to the parent and the IEP team prior to the
meeting by March 15, 2012.
Provide the results of an internal review of a sample of IEPs developed in Team meetings
held since the implementation of corrective actions, to determine if a regular education
teacher attended when a student was involved in a regular education program and to
verify that there is an excusal form for any required team member who was absent.
Submit the number of records reviewed, the number found to be in compliance, root
causes of any continued noncompliance, and steps taken to address further areas of
concern, if any, by June 15, 2012.
The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records
reviewed, date of the review, name(s) of person(s) who conducted the review with roles
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Monson CPR Corrective Action Plan
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and signatures.
Progress Report Due Date(s):
03/15/2012
06/15/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
According to a review of student records and interviews, the district does not consistently
provide the parent with two (2) copies of the proposed IEP and proposed placement, or a
summary, along with the required notice, immediately following the development of the
IEP.
Description of Corrective Action:
Currently the Special Education Office sends 2 copies of the proposed IEP to the parents
for review and signature. The special education office will now add a statement to the N1,
question #6, stating that two copies of the proposed IEP were mailed to the parents.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Office and Director of Pupil Services
Completion:
10/01/2011
Evidence of Completion of the Corrective Action:
Sampling of N1 notices.
Description of Internal Monitoring Procedures:
Review of student-specific N1 notice (questions #6) by Director of Pupil Services when
reviewing/signing IEP in preparation for being sent to parents for review/signature.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 18B Determination of placement;
Status Date: 11/04/2011
provision of IEP to parent
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit a copy of a required notice (N1) containing the statement that two copies of the
proposed IEP were mailed to the parents, by March 15, 2012.
Conduct an internal review of a sample of IEPs developed during Team meetings held
since the corrective action plan was implemented to determine if the district provided the
parents two copies of the proposed IEP and placement, or a summary along with the
required notice, immediately following the IEP meeting, and submit the number of records
reviewed, the number found to be in compliance, root causes of any continued
noncompliance, and steps taken to address further areas of concern, if any, by June 15,
2012.
The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records
reviewed, date of the review, name(s) of person(s) who conducted the review with roles
and signatures.
Progress Report Due Date(s):
03/15/2012
06/15/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Monson CPR Corrective Action Plan
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MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Monson CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 26 Parent participation in meetings
Partially Implemented
Department CPR Findings:
According to a review of student records and interviews, the district does not always
ensure that one or both parents of a child attend a Team meeting, does not use other
methods, including individual or conference telephone calls, or video conferencing to
ensure parent participation, and does not document attempts to facilitate the parent’s
participation.
Description of Corrective Action:
A memo will be sent to all LEA's detailing the procedure to be used to ensure that one of
or both parents of a child attend a Team meeting.
Title/Role(s) of responsible Persons:
Expected Date of
LEA/Special Education Office/Director of Pupil Services
Completion:
10/01/2011
Evidence of Completion of the Corrective Action:
Random sampling of Meeting Attendance Sheets.
Description of Internal Monitoring Procedures:
Director of Pupil Services will monitor all attendance sheets from team meetings to ensure
compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 26 Parent participation in meetings
Corrective Action Plan Status: Approved
Status Date: 11/04/2011
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit a copy of the memo sent to staff regarding the district's newly developed
procedure to ensure that one or both parents of a child attend a Team meeting, or if they
cannot attend, that the district uses other methods, including individual or conference
telephone calls, or video conferencing, to ensure parent participation. Include a
description of the district's procedure shared with staff for documenting the district's
efforts to facilitate parent attendance by March 15, 2012.
Conduct an internal review of a sample of student records, for which there was a Team
meeting held after the implementation of the corrective action, to determine if one or
both parents of a child attended the Team meeting, or if not, that the district used other
methods to ensure their participation and documented attempts to facilitate their
participation. Submit the number of records reviewed, the number found to be in
compliance, root causes of any continued noncompliance, and summarize steps taken to
address further areas of concern, if any, by June 15, 2012.
The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records
reviewed, date of the review, name(s) of person(s) who conducted the review with roles
and signatures.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Monson CPR Corrective Action Plan
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Progress Report Due Date(s):
03/15/2012
06/15/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 29 Communications are in English and primary language of
Partially Implemented
home
Department CPR Findings:
See CR 7
Description of Corrective Action:
A procedure will be developed and placed in all school handbooks of the a formal system
of oral interpretation to assist parents and guardians with limited English skills, including
those who speak low-incidence languages.
Title/Role(s) of responsible Persons:
Expected Date of
All District Adminstration
Completion:
11/01/2011
Evidence of Completion of the Corrective Action:
Copy of procedure to all district Administration.
Description of Internal Monitoring Procedures:
Principals will receive copies of the the procedure for inclusion in individual school
handbooks and remind all staff of what the procedure is when scheduling/holding
meetings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 29 Communications are in English and
Status Date: 11/09/2011
primary language of home
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
See CR 7.
Progress Report Due Date(s):
03/15/2012
06/15/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 37 Procedures for approved and unapproved out-of-district
Partially Implemented
placements
Department CPR Findings:
According to a review of student records and interviews, the school district does not
consistently monitor the programs and provision of services of individual students placed
in public and private out-of-district programs.
Description of Corrective Action:
The school district will have a monitoring plan in the files of the individual students placed
in public and private out-of-district programs and ensure staff files signed monitoring plan
in the student's file after a visit has taken place.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Department
Completion:
11/01/2011
Evidence of Completion of the Corrective Action:
A sample of monitoring plans.
Description of Internal Monitoring Procedures:
Director of Pupil Services or designated LEA will bring monitoring plan to out-of-district
schools and have both out of district school administrator and Monson administor sign off
that they visited the program.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 37 Procedures for approved and
Approved
unapproved out-of-district placements
Status Date: 11/04/2011
Basis for Partial Approval or Disapproval:
The district did not describe an internal oversight and tracking system to ensure that the
programs and provision of services of individual students placed in out of district public
and private programs are being routinely and regularly monitored.
Department Order of Corrective Action:
The district must develop an internal oversight and tracking system to ensure that the
programs and provision of services of individual students placed in out of district public
and private programs are being routinely and regularly monitored.
Required Elements of Progress Report(s):
Provide a description of the district's internal oversight and tracking system, including the
names and roles of responsible personnel to ensure that the programs and provision of
services of individual students placed in out of district public and private programs are
being routinely and regularly monitored, by March 15, 2012.
Submit a copy of the monitoring plan form that the district uses to monitor the programs
and provision of services of individual students placed in public and private out-of-district
programs, by March 15, 2012.
Conduct an internal review of all records of students placed in public and private out-ofdistrict programs to determine if the records contain a monitoring plan signed by the
district and the out of district program and submit the number of records reviewed, the
number found to be in compliance, root causes of any continued noncompliance, and
steps taken to address further areas of concern, if any, by June 15, 2012.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Monson CPR Corrective Action Plan
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The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records
reviewed, date of the review, name(s) of person(s) who conducted the review with roles
and signatures.
Progress Report Due Date(s):
03/15/2012
06/15/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7 Information to be translated into languages other than
Partially Implemented
English
Department CPR Findings:
Although the district makes an effort to provide oral translation, according to a review of
documents and interviews, it has not established a formal system of oral interpretation to
assist parents and guardians with limited English skills, including those who speak lowincidence languages.
Description of Corrective Action:
A procedure will be developed and placed in all school handbooks of the a formal system
of oral interpretation to assist parents and guardians with limited English skills, including
those who speak low-incidence languages.
Title/Role(s) of responsible Persons:
Expected Date of
All Adminstration
Completion:
11/01/2011
Evidence of Completion of the Corrective Action:
Copy of procedure to all district Administration.
Description of Internal Monitoring Procedures:
Principals will receive copies of the the procedure for inclusion in individual school
handbooks and remind all staff of what the procedure is when scheduling/holding
meetings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 7 Information to be translated into
Status Date: 11/04/2011
languages other than English
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit a copy of the newly developed system of oral interpretation to assist parents and
guardians with limited English skills, including those who speak low-incidence languages,
that will be placed in all student handbooks, and a copy of the notice that principals send
to appropriate staff reminding them of the new procedure, by March 15, 2012.
Submit a list (name, date, purpose/event) of all requests for oral interpretation, if any,
since the implementation of the corrective actions, with an explanation of how each was
resolved, by June 15, 2012.
Progress Report Due Date(s):
03/15/2012
06/15/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 16 Notice to students 16 or over leaving school without a
Partially Implemented
high school diploma, certificate of attainment, or certificate of
completion
Department CPR Findings:
According to a review of documents and interviews, the district does not send annual
written notice to former students who have not yet earned their competency
determination and who have not transferred to another school to inform them of the
availability of publicly funded post-high school academic support programs and to
encourage them to participate in those programs.
Description of Corrective Action:
The district will send annual written notice to former students who have not yet earned
their competency determination and who have not transferred to another school to inform
them of the availability of publicly funded post-high school academic support programs
and to encourage them to participate in those programs.
Title/Role(s) of responsible Persons:
Expected Date of
High School Guidance Department
Completion:
11/01/2011
Evidence of Completion of the Corrective Action:
Copy of letter mailed to student and filed in applicable student files.
Description of Internal Monitoring Procedures:
High School Guidance Secretary will keep a copy on file and send another copy to the
Special Education Department for applicable student files.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 16 Notice to students 16 or over
Status Date: 09/11/2011
leaving school without a high school
diploma, certificate of attainment, or
certificate of completion
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit a copy of the annual written notice the district will send to former students who
have not yet earned their competency determination and who have not transferred to
another school to inform them of the availability of publicly funded post-high school
academic support programs and to encourage them to participate in those programs, by
March 15, 2012.
Conduct an internal review of the written notices sent to those students who have left
school, starting from the 2010 - 2011 school year to May 2012, and have not attained
their competency determination. Submit the number of students who left school without
attaining their competency determination and the number of letters mailed to students.
For those who did not receive the annual written notice, provide an explanation and the
root causes of any identified continued noncompliance, and steps taken to address further
areas of concern, if any, by June 15, 2012.
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The district will maintain the following documentation and make it available to the
Department upon request: list of student names for the letters reviewed, date of the
review, name(s) of person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s):
03/15/2012
06/15/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 24 Curriculum review
Partially Implemented
Department CPR Findings:
According to a review of documents and interviews, the district has not established a
procedure whereby individual teachers review all educational materials for simplistic and
demeaning generalizations, lacking intellectual merit, on the basis of race, color, sex,
religion, national origin and sexual orientation.
Description of Corrective Action:
The district developed a formal Curriculum Development and Revision Process during the
last school year. In response to the CPR report we will add an explicit step in the process
for the review of curriculum and materials for bias.
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Linda L. Carrier, Director of Curriculum and Instruction
Completion:
10/07/2011
Evidence of Completion of the Corrective Action:
Explicit inclusion of bias review in the district's Curriculum Development and Review
process.
Description of Internal Monitoring Procedures:
Curriculum director oversees all curriculum development committees and monitors
implementation of the curriculum development and revision process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 24 Curriculum review
Corrective Action Plan Status: Approved
Status Date: 09/11/2011
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit a copy of the newly developed procedure that individual teachers use to review all
educational materials for simplistic and demeaning generalizations, lacking intellectual
merit, on the basis of race, color, sex, religion, national origin and sexual orientation,
along with a description of when, and how, it was shared with all appropriate staff, by
March 15, 2012.
Submit a copy of the results of the curriculum review, including any changes that will be
made as a result of the report, if any, by June 15, 2012.
Progress Report Due Date(s):
03/15/2012
06/15/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 25 Institutional self-evaluation
Partially Implemented
Department CPR Findings:
According to a review of documents and interviews, the district does not evaluate all
aspects of its K-12 program annually to ensure that all students, regardless of race, color,
sex, religion, national origin, limited English proficiency, sexual orientation, disability, or
housing status, have equal access to all programs, including athletics and other
extracurricular activities.
Description of Corrective Action:
The district will evaluate all aspects of its K-12 program annually to ensure that all
students, regardless of race, color, sex, religion, national origin, limited English
proficiency, sexual orientation, disability, or housing status, have equal access to all
programs, including athletics and other extracurricular activities through surveying
admistration, staff and parents.
Title/Role(s) of responsible Persons:
Expected Date of
All Adminstration Team
Completion:
12/01/2011
Evidence of Completion of the Corrective Action:
Copies of results from survey.
Description of Internal Monitoring Procedures:
Review of the results of the surveys as they are received.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 25 Institutional self-evaluation
Corrective Action Plan Status: Approved
Status Date: 11/09/2011
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit a copy of the evaluation instrument the district will use to determine if all students
in its K-12 programs, regardless of race, color, sex, religion, national origin, limited
English proficiency, sexual orientation, disability, or housing status, have equal access to
all programs, including athletics and other extracurricular activities by March 15, 2012.
Submit the results of the evaluation including any changes that the district has made or
anticipates making, if any, as a result of the evaluation, by June 15, 2012.
Progress Report Due Date(s):
03/15/2012
06/15/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Monson Public Schools
Corrective Action Plan Review
Program Area: English Learner Education
Prepared by: Dr. Linda L. Carrier
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: September 20, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 1 Annual Assessment
Rating: Partially Implemented
Department CPR Finding: According to a review of student records and interviews, the district did
not provide evidence that it annually assesses the English proficiency of all limited English proficient
(LEP) students. Copies of the assessments were not always found in the student records.
Narrative Description of Corrective Action: It is the stated procedure of the Monson Public Schools
that all ELL students participate in annual state mandated English proficiency assessment (p.11 of
program policy and procedure handbook). Additionally, as part of our stated Exit procedure
observation of student work, grades, and benchmark assessments data from Galileo, DIBELS, and
GRADE are collected annually (p. 9 of program policy and procedure handbook). To ensure fidelity of
implementation and ELL a data collection protocol will be developed. The protocol will be placed in
every ELL and FLEP student’s cumulative record (CUM). Additionally, an assessment portfolio that
includes all earlier mentioned formal assessments will be developed for each ELL and attached to their
CUM file.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: District ELL teacher
Corrective Action Activity: September 20,
2012
Evidence of Completion of the Corrective Action:
The district ELL student data protocol will be developed.
All ELL/FLEP students currently enrolled will have an updated ELL data protocol in their CUM file.
All ELL students currently enrolled will have an assessment portfolio attached to their CUM file.
Description of Internal Monitoring Procedures: Due to our low incidence population the records of
ALL enrolled ELL / FLEP students will be reviewed for compliance by the Director of Curriculum and
Instruction by September 20, 2012.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 1 Annual Assessment
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: None
Required Elements of Progress Report(s):
Circulate to appropriate staff a memo with the procedures regarding the requirement to annually assess
the English proficiency of all LEP students and submit a copy of the memo, initialed by appropriate
staff, and any materials that were included, and submit a copy of the data collection protocol developed
for ELE students, by February 8, 2013.
Submit the results of an administrative review of the records of ELE and FLEP students to determine if
they were tested for English proficiency and to ensure evidence of testing and a copy of the
assessments are included in the student record. Document the number of student records reviewed; the
number of records in compliance; for those records not in compliance, determine the root cause(s); and
the specific corrective actions taken by the district’s to remedy the non-compliance, by May 17, 2013.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names
and grade levels for the records reviewed; b) Date of the review; c) Name of person(s) who
conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s): February 8, 2013; May 17, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 4 Waiver Procedures
Rating: Partially Implemented
Department CPR Finding: According to a review of student records, documents and interviews, the
district did not provide evidence that it clearly informs parents of their right to apply for a waiver or
with program descriptions in a language they can understand.
Narrative Description of Corrective Action: It is the stated procedure of the Monson ELL program
that as part of parental notification of their child’s eligibility of services they also be notified of their
right to request a waiver (p. 8 of program policy and procedure manual). In order to ensure clearer
communication the district’s eligibility notice will be revised and translated into the languages of
families currently serviced by the program, additional translations will be completed as necessary.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Curriculum and
Corrective Action Activity: September 1, 2012
Instruction
Evidence of Completion of the Corrective Action:
Revised eligibility notice that includes a clear program description and right to waiver.
Completed translations of the revised eligibility notice.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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Description of Internal Monitoring Procedures: The Director of Curriculum and Instruction will
collaborate with the district ELL teacher to ensure notice clarity and that all the needed translations are
complete.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 4 Waiver Procedures
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: None
Required Elements of Progress Report(s):
Submit a copy of the updated parent notice that clearly informs parents of their right to apply for a
waiver and with program descriptions in a language they can understand, by February 8, 2013.
Submit the results of an administrative review of the records of all ELE students to determine if they
contain a notification letter to parents with appropriate waiver information and program descriptions,
and the number of student records reviewed; the number of records in compliance; for those records
not in compliance, determine the root cause(s); and the specific corrective actions taken by the
district’s to remedy the non-compliance, by May 17, 2013.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names
and grade levels for the records reviewed; b) Date of the review; c) Name of person(s) who
conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s): February 8, 2013; May 17, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Structure
Rating: Partially Implemented
Department CPR Finding: Monson Public Schools have a low incidence of English language
learners (ELLs). At the time of the onsite visit, the district reported ten English language learners
enrolled: nine in elementary school (including three pre-school children) and one in middle school. No
ELLs were reported enrolled in high school. The district has a Sheltered English Immersion (SEI)
program in place. ELLs receive direct English as a Second Language (ESL) instruction
‘in grade level groups: pre-K, 1, 2, and 4.”
The district did not submit a content-based ESL curriculum. Instead, the district stated that students’
ESL instruction is based on the ELPBO. (Please refer to letter sent with this draft report, regarding the
phasing out of the ELPBO and changes in curricula requirements).
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Monson CPR Corrective Action Plan
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According to documents reviewed, except for ELLs placed in Level 4 of the Massachusetts English
Proficiency Assessment (MEPA), other ELLs are not receiving sufficient hours of direct ESL
instruction consistent with Department guidelines (See note below). ELE students in elementary and
middle schools placed in Levels 2 and 3 receive 30 minutes of ESL instruction a day. (No ELLs are
placed in Levels 1 and 5)
The Department’s guidelines recommend that students receive hours of instruction that correspond to
their MEPA level of English proficiency as follows: ELE students in Level 1 and Level 2 should
receive 2.5 hours of ESL instruction a day or 12.5 hours a week; those in Level 3, 1-2 hours per day or
5-10 hours a week, and those in levels 4 and 5, should receive 2.5 hours per week or half an hour a
day. (See Guidance on Using MEPA Results to Plan Sheltered English Immersion (SEI) Instruction
and Make Reclassification Decisions for Limited English Proficient (LEP) Students.)”
The district is providing its English language learners (ELLs) with content instruction that is based on
the Massachusetts curriculum frameworks. However, there are teachers in the district who have not
completed their SEI professional development training in all four of the SEI Categories, including
those teachers who have ELLs in their classroom. Therefore, ELLs are not receiving effective sheltered
content. According to the district, two teachers have completed Categories 2 and 3 in the elementary
grades. No teacher in the middle school has completed any SEI training.
The district does not have an ESL curriculum in place for ELE students, the hours of ESL instruction
are inconsistent with Department guidelines, and there are content area teachers working with ELLs
who have not completed any of their SEI training. Consequently, the Department concludes that the
district does not have an ELE program that is consistent with Chapter 71A.
Narrative Description of Corrective Action: Action plan not completed at this time pending new
requirements being issued through the OALLA office of DESE.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement
and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action:
The district must address the following:
 New ESL/ELD curriculum
 Hours of ESL Instruction consistent with Department guidance
 ESL instruction provided to ELLs based on the Massachusetts Curriculum Frameworks
 New Sheltered English Immersion (SEI) professional development plan
 Monitoring procedures
 Individual(s) responsible for implementation
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Monson CPR Corrective Action Plan
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Required Elements of Progress Report(s):
Please provide the department with the following by February 8, 2013:
Evidence that all ELL students receive sufficient ESL instruction, consistent with the students’
levels of English proficiency and Department guidance
(http://www.doe.mass.edu/mcas/mepa/2009/guidance.doc).
Evidence that ELLs receive subject matter content that is based on the current Massachusetts
Curriculum Frameworks in English/Language Arts, mathematics, science and social studies.
Name Individual(s) responsible for implementation.
Please provide the department with the following by May 17, 2013:
The district’s new ESL/ELD curriculum, which should be aligned with all Massachusetts
Curriculum Frameworks (e.g., English/Language Arts, mathematics, science, social studies)
and the WIDA English language development standards. See
http://www.wida.us/standards/eld.aspx.
A plan for making the SEI cohort training available to the core academic teachers of ELLs and
the building administrators who supervise such teachers and to arrange for the participation of
such teachers and administrators in the training.
Summary of monitoring procedures.
For further information with regard to upcoming opportunities for training and technical
assistance, please continue to check the RETELL site on the Department’s website.
Progress Report Due Date(s):
February 8, 2013; May 17, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parental Notification
Rating: Partially Implemented
Department CPR Finding: Although the district does send notice to parents when their child has
been identified as LEP, according to a review of student records, documents, and interviews, the
district does not adequately inform parents of the reasons their child was identified as LEP; the child’s
level of English proficiency; program placement and/or the method of instruction used in the program;
or the parents right to apply for a waiver.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Monson CPR Corrective Action Plan
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Narrative Description of Corrective Action: It is the stated procedure of the Monson ELL program
that parent’s be notified of their child’s eligibility for services (p. 8 of program policy and procedure
manual). In order to ensure clearer communication of why a child was or was not found eligible, the
child’s level of English proficiency, and the type of services a child will receive as a result of being
found eligible the district’s eligibility notice will be revised and translated into the languages of
families currently serviced by the program, additional translations will be completed as necessary.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Curriculum and
Corrective Action Activity: September 1, 2012
Instruction
Evidence of Completion of the Corrective Action: Revised eligibility notice that includes a clear
description of why or why a child was not found eligible for services, a child’s level of English
proficiency, and program placement and description.
Completed translations of the revised eligibility notice.
Description of Internal Monitoring Procedures: The Director of Curriculum and Instruction will
collaborate with the district ELL teacher to ensure that the identified notification elements are clear,
include all required elements, and that all the needed translations are complete.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10
Parental Notification
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: None
Required Elements of Progress Report(s):
Submit a copy of the updated parent notice letter that adequately informs parents of the reasons their
child was identified as LEP; the child’s level of English proficiency; program placement and/or the
method of instruction used in the program; or the parent’s right to apply for a waiver, by February 8,
2013.
Submit the results of an administrative review of the records of all ELE students to determine if they
contain a notification letter to parents that adequately informs them of the reasons their child was
identified as LEP; the child’s level of English proficiency; program placement and/or the method of
instruction used in the program; or the parents right to apply for a waiver, and include the number of
student records reviewed; the number of records in compliance; for those records not in compliance,
determine the root cause(s); and the specific corrective actions taken by the district’s to remedy the
non-compliance, by May 17, 2013.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names
and grade levels for the records reviewed; b) Date of the review; c) Name of person(s) who
conducted the review, with their role(s) and signature(s)..
Progress Report Due Date(s): February 8, 2013; May 17, 2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Monson CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional
Rating: Partially Implemented
Requirements
Department CPR Finding: Although the district submitted a five-year training template for its SEI
professional development, no SEI training was conducted before 2010/11 when one teacher was
trained in Category 3. The district is behind schedule in complying with the Department’s requirement.
The district mentioned that it intended to train teachers in SEI designated classrooms in school year
2010-2011, but the plan lacks specificity on its training expectations. (See also ELE 5 and letter
sent with this draft report regarding change in requirements for category.
Narrative Description of Corrective Action: Action plan not completed at this time pending new
requirements being issued through the OALLA office of DESE.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 Professional
Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: See ELE 5.
Required Elements of Progress Report(s): See ELE 5.
Progress Report Due Date(s): See ELE 5.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program Evaluation
Rating: Not Implemented
Department CPR Finding: According to a review of student records, documents and interviews, the
district does not conduct periodic evaluations of the effectiveness of its ELE program in developing
students’ English language skills and increasing their ability to participate meaningfully in the
educational program.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Monson CPR Corrective Action Plan
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Narrative Description of Corrective Action: A program evaluation protocol will be developed that is
reflective of the CPR criterion for ELL programs. The district ELL teacher and Director of Curriculum
and Instruction will collaborate to develop the protocol. Once the protocol is complete it will be
piloted for the 2011-12 school year program implementation and revised for efficiency and quality of
information.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Curriculum and
Corrective Action Activity: September 20,
Instruction and District ELL teacher
2012
Evidence of Completion of the Corrective Action: Completed program evaluation protocol.
Completed pilot implementation of the program evaluation protocol.
Description of Internal Monitoring Procedures: The Director of Curriculum and Instruction and
District ELL teacher will monitor corrective action progress to ensure that progress is made and the
action completed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17 Program
Evaluation
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: None
Required Elements of Progress Report(s):
Submit a copy of the new program evaluation protocol for ELE, by February 8, 2013.
Submit a copy of the results of the ELE program evaluation and a narrative detailing any programmatic
changes that may be made as a result of the review, by May 17, 2013.
Progress Report Due Date(s): February 8, 2013; May 17, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of LEP students
Rating: Partially Implemented
Department CPR Finding: According to a review of student records and interviews, student records
typically were incomplete. Missing or incomplete elements in all or some of the records included: home
language surveys; the results of identification and proficiency tests and evaluations; information about
students’ previous school experiences, parent notification letters and progress reports.
Narrative Description of Corrective Action: To ensure that all necessary documents are included in
the cumulative records (CUM) of ELL/FLEP students a CUM folder checklist will be developed and
attached to the inside of each ELL/FLEP student’s CUM. The district ELL teacher will update student
CUM files as needed based on the checklist.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: District ELL teacher
Corrective Action Activity: September 20,
2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Monson CPR Corrective Action Plan
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Evidence of Completion of the Corrective Action: The district ELL Program CUM checklist will be
developed.
The CUMs of all currently enrolled ELL students will include a completed district ELL Program CUM
checklist.
All currently enrolled ELL students will have complete CUM files.
Description of Internal Monitoring Procedures: Due to our low incidence population the records of
ALL enrolled ELL / FLEP students will be reviewed for compliance by the Director of Curriculum and
Instruction by September 20, 2012.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18 Records of LEP
students
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: None
Required Elements of Progress Report(s):
Submit a copy of the checklist the district will develop to record all required elements of each ELE
student’s records, by February 8, 2013.
Submit the results of an administrative review of all ELE student records to verify that they contain all
required elements, and include the number of student records reviewed; the number of records in
compliance; for those records not in compliance, determine the root cause(s); and the specific
corrective actions taken by the district’s to remedy the non-compliance, by May 17, 2013.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names
and grade levels for the records reviewed; b) Date of the review; c) Name of person(s) who
conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s): February 8, 2013; May 17, 2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Monson CPR Corrective Action Plan
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