MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Minuteman Regional Vocational Technical
CPR Onsite Year: 2011-2012
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 03/30/2012.
Mandatory One-Year Compliance Date: 03/30/2013
Summary of Required Corrective Action Plans in this Report
Criterion
SE 2
Criterion Title
Required and optional assessments
SE 3
SE 8
Special requirements for determination of specific learning
disability
IEP Team composition and attendance
SE 13
Progress Reports and content
SE 14
Review and revision of IEPs
SE 18B
Determination of placement; provision of IEP to parent
SE 34
Continuum of alternative services and placements
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
SE 48
CR 3
CR 7
CR 17A
Criterion Title
FAPE (Free, appropriate, public education): Equal
opportunity to participate in educational, nonacademic,
extracurricular and ancillary programs, as well as
participation in regular education
Access to a full range of education programs
Information to be translated into languages other than
English
Use of physical restraint on any student enrolled in a
publicly-funded education program
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 2 Required and optional assessments
Partially Implemented
Department CPR Findings:
Student records indicated that the district does not always complete the required
Educational Assessments as part of the student's evaluation. The district's method of
documenting information from teachers with current knowledge of the student's skills in
relation to the Massachusetts Curriculum Frameworks does not meet the required
standards. The information in the evaluation does not include assessment information on
the student's progress in the general education curriculum, nor does it adequately provide
an assessment of information regarding the student's attention skills, participation
behaviors, communication skills, memory, and social relations.
Description of Corrective Action:
Minuteman Special Education Department has adopted, and begun to use the
recommended form created by DESE 28R/1 Education Assessment: Part A and Education
Assessment B, which includes information on the student's progress in the general
education curriculum, the student attention skills, participation behaviors, communication
skills, memory, and social relations.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
Special Education Department Chairperson
11/01/2012
Evidence of Completion of the Corrective Action:
The newly adopted forms, created and recommended by DESE, will be uploaded onto the
X2 student database system, where staff members can download and print the required
forms, will be available for DESE review The previously used and unaccepted forms will be
deleted from the system.
Professional Development on the new form will be provided to all special education
teachers/liaisons on May 9, 2012, at the SPED department meeting. Signed Staff
Attendance Forms and Meeting Agenda will be kept on file as proof that professional
development was held on the issue.
Professional Development on the new forms will be provided to all teachers in August,
2012. Signed Staff Attendance Forms and Meeting Agenda will be kept on file as proof
that professional development was held on the issue.
On-going compliance monitoring will indicate that the proper forms are being used 100%
of the appropriate amount of times.
Description of Internal Monitoring Procedures:
Director of Special Education, the Department Chairperson, or their designee, will verify
that the new forms are placed in the individual student's "upcoming meeting folder" to be
distributed to the proper personnel by the Special Education Liaison/Team Chairperson.
Director, Chairperson, or their designee will also verify that the forms have been returned
to the file a minimum of 48 hours prior to the Team Meeting, and are ultimately placed in
the IEP File at the conclusion of the Team Meeting.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 2 Required and optional assessments
Corrective Action Plan Status: Approved
Status Date: 05/14/2012
Basis for Partial Approval or Disapproval:
The district is now using the required Education Assessment forms A and B, conducting
training on use of the forms for special education staff and general education teachers;
maintaining required documentation of training; developed ongoing compliance
monitoring procedures, and has identified persons responsible for implementation of the
corrective action. The Department accepts the district's corrective action for this criterion.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will submit evidence of staff training on the completion of Educational
Assessments A & B, which will include a training agenda, attendance sheet (with staff
name and role) and copies of the materials presented. Please submit this by September
28, 2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight by name and title, including the date of the
system's implementation. Submit this information by September 28, 2012.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this by January 11,
2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/28/2012
01/11/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 3 Special requirements for determination of specific learning
Partially Implemented
disability
Department CPR Findings:
A review of student records found that the IEP Team's written determination for students
suspected of having a specific learning disability was not always documented. In some
cases, the determination of the student's specific learning disability was not signed by all
members of the IEP Team.
Description of Corrective Action:
As a result of the self assessment phase, the issue of proper documentation for the
determination of SLD was identified as an area that Minuteman was found to be deficient.
Professional Development was provided to staff members who chair initial and
reevaluation meetings on the procedures and required documents. The necessary
paperwork will be placed in each of the "upcoming meeting folders" for all initial and
reevaluation meetings by the SPED Administrative Assistants for the Team Chairperson to
use, if, there is the possibility of an SLD at that meeting. The Director, or his designee,
will verify that the proper paperwork and procedures have been completed during the
standard review prior to proposed IEPs, N1, and/or N2 are sent to the parent/guardians.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
Special Education Department Chairperson
12/21/2012
Team Chairperson
Evidence of Completion of the Corrective Action:
Instructions on what documents should be placed in each of the "upcoming meeting
folders" will be outlined in the Department's Procedure and Protocol Manuel.
In August//September, 2012, professional development will be provided AGAIN to the
staff members tasked with chairing Initial Eligibility and Reevaluation-Eligibility Meetings.
Professional Development will be provided to ALL members of the Department on this
topic as well, in August/September, 20212. Meeting Agendas and Signed Attendance
Sheets will be available for inspections.
Description of Internal Monitoring Procedures:
All post team meeting paperwork is submitted to the Director, or his designee, for review
prior to notification being sent to the parent/guardians. If the Director, or his designee,
determines that the proper documentation/process was not completed, an additional
Team Meeting MAY be convened.
The Director will also keep data on any such mistakes in this area. If a pattern emerges,
additional professional development will be provided to the necessary staff member(s).
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 3 Special requirements for
Status Date: 05/03/2012
determination of specific learning
disability
Basis for Partial Approval or Disapproval:
The district conducted initial staff training regarding the required written documentation
for the determination of a Specific Learning Disability (SLD). The District established
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procedures to ensure the use of required SLD forms, established an internal monitoring
system, and identified the staff members responsible for implementation of the corrective
action.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide evidence of staff training on use of the SLD forms, which will
include a training agenda, attendance sheet (with the name and role of staff) and copies
of the training materials. Please submit this by September 28, 2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by September 28, 2012.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this by January 11,
2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/28/2012
01/11/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Minuteman Regional Vocational Technical CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 8 IEP Team composition and attendance
Partially Implemented
Department CPR Findings:
While documentation indicated that special education liaisons have the authority to
commit the district's resources, staff interviews confirmed that the liaisons who serve as
the chairpersons for annual review meetings are unaware of such authority. Additionally,
staff interviews identified that due to scheduling difficulties, general education teachers
are not always present at IEP Team meetings. Moreover, student records indicated that
the district and the parent do not always agree in writing to excuse the required member
of the IEP Team from the meeting nor does the Team member provide the parent and IEP
Team with written input prior to the meeting.
Description of Corrective Action:
Professional Development has already been provided to members of the Special Education
Department that have been given the authority to allocate district resources. This will be
brought up again at the first Department Meeting of each school year, and periodically
throughout the year.
This issue of general education teacher attendance was identified as the most significant
deficiency during our self-assessment. The SPED Department has already begun working
on this issue to stress the importance, and the legal requirement that all individuals
invited to a Team Meeting, including regular education staff members attend.
Steps already implemented to deal with this deficiency include, but are not limited to the
following:
The Director has met with all departments Chairpeople and administrators to explain the
importance of the issue and to get their suggestions of how to implement a protocol which
will lead to 100% attendance at all Team Meetings. The issue was brought to the
attention of the staff members at their individual staff meetings.
At the conclusion of each Team Meeting, the Team Chairperson, when returning certain
specific documents to the Department Secretary, enters the name of any invited staff
member that was not present into a binder. That binder is reviewed by the Director on a
weekly basis, and contact that staff member's department chair for an explanation.
If the parents and school do NOT agree in writing to excuse the required Team Member,
another Team Meeting will be scheduled, and the Director, or his designee, will be
included on the list of staff members invited to the follow-up meeting.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
12/21/2012
Evidence of Completion of the Corrective Action:
Professional Development has already been provided to members of the Special Education
Department that have been given the authority to allocate district resources. This will be
brought up again at the first Department Meeting of each school year, and periodically
throughout the year. Agenda and signed attendance sheets are available for PD already
held on this issue, and will be available for future PD on this topic.
Professional Development has already been provided on this issue to all staff members
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that chair Team Meetings, the signed attendance sheet and agenda are available. Similar
PD will be provided to the entire school staff in August, 2012. Signed Attendance Sheets
and Agendas will be available for review by DESE.
If the parents and school do NOT agree in writing to excuse the required Team Member,
another Team Meeting will be scheduled, and the Director, or his designee, will be
included on the list of staff members invited to the follow-up meeting.
Records of staff members missing Team Meetings will be distributed to Department
Chairpeople, Directors, and the Principal. If there is a pattern of a staff member missing
Team Meetings, progressive discipline of the staff member will be implemented, including
letters placed in personnel files.
If the parents and school do NOT agree in writing to excuse the required Team Member,
another Team Meeting will be scheduled, and the Director, or his designee, will be
included on the list of staff members invited to the follow-up meeting. The Unexcused
Team Member form and an invitation for a subsequent Team Meeting will be completed.
All documentation described in this section will be available for DESE review as evidence
of completion of the corrective action.
Description of Internal Monitoring Procedures:
The Director, and/or his designee will review all the necessary paperwork before it is sent
out to the parent/guardians. Among the documents they will insure that are properly
completed include the signed attendance sheet and on the rare occasion it will be
necessary, the signed excusal form.
Records of staff members missing Team Meetings will be distributed to Department
Chairpeople, Directors, and the Principal.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 8 IEP Team composition and
Approved
attendance
Status Date: 05/11/2012
Basis for Partial Approval or Disapproval:
The district conducted professional development activity with select special education staff
members who were given the authority to commit district resources at IEP Team
meetings. The district issued internal communications to administrators and classroom
teachers stating a goal of 100% attendance at IEP Team meetings. In addition, the
district established procedures to ensure written excusal of a required IEP Team member
not present at the IEP Team meeting. The district identified evidence to support
implementation of corrective action, developed internal compliance monitoring
procedures, and identified staff responsible for the implementation of the corrective
actions.
However, the district's corrective action does not specifically address the requirement that
an excused IEP Team member provide written input into the development of the IEP to
the parent and the IEP Team prior to the IEP Team meeting.
Department Order of Corrective Action:
The Department requests that the district add to its Corrective Action Plan procedures to
ensure that a required IEP Team member excused from an IEP Team meeting provides
written input into the development of the IEP to the parent and the IEP Team, prior to the
IEP Team meeting.
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Required Elements of Progress Report(s):
The district should submit a revised procedure to ensure that, prior to the meeting,
written input is provided by the required IEP Team member who is excused from the
meeting. The district should provide evidence of training on the requirements of this
criterion for IEP Team chairpersons, including the agenda, attendance list (with name and
role of participants) and training materials used. This progress report is due by September
28, 2012.
The district will submit documentation that training was conducted on (1) the
requirements that special education liaisons, who serve as IEP Team chairpersons of
annual review meetings, have the authority to commit the district's resources and (2) for
procuring written parent excusal of required IEP Team members from IEP Team meetings
when the participation of the IEP Team member is not necessary. This progress report is
due by September 28, 2012.
Following the completion of the district's corrective actions, please conduct an internal
review of student records of IEP Team meetings who had absent IEP Team members.
Examine for procedural compliance by IEP Team chairpersons, by verifying that written
input from excused Team members is being obtained prior to the meeting and placed in
the student record. Report the number of student records, reviewed and the number of
records that contained written parent excusal for absent IEP Team members and specific
corrective action taken to remedy any non-compliance found. This progress report is due
by January 11, 2012.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/28/2012
01/11/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Minuteman Regional Vocational Technical CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 13 Progress Reports and content
Partially Implemented
Department CPR Findings:
Student records indicated that the district's progress reports sent to parents do not
always include written information on the student's progress toward the annual goals in
the IEP. Instead, progress reports are often used to provide an overall summary of the
student's progress in relation to work completion and academic grades.
Description of Corrective Action:
Shortly after the on-site visit, professional development on the topic of writing
measurable goals/objectives, and writing progress reports that address those goals was
provided to the staff. The issue has been the subject of each of Department monthly
meeting prior to quarterly SPED Progress Reports being sent home to the
parent/guardians.
This summer, a group of Liaisons will hold a "summer summit" to continue to develop
professional development on this issue. The professional development created by this
group will be presented to all Liaisons and related service providers.
The Chairperson of the Special Education Department will review the SPED Progress
Reports prior to them being mailed to the students' parents/guardians. Any progress
report that does not specifically address the student's progress of reaching the annual
goals in the IEP will be returned to the staff member for revision and resubmission.
Title/Role(s) of responsible Persons:
Expected Date of
Chairperson of Special Education Department
Completion:
Director of Special Education
01/18/2013
Evidence of Completion of the Corrective Action:
Meeting Agendas and signed Attendance Sheets will be available for the August
Professional Development pertaining to this issue.
The Chairperson will submit a quarterly report to the Director on the number of SPED
Progress Reports, if any, were rejected by her, and had to be rewritten by specific
liaisons/related service providers.
All documentation described in this section will be available for DESE review as evidence
that the corrective action plan for this section was completed.
Description of Internal Monitoring Procedures:
All SPED Progress Reports will be reviewed by the Chairperson of the Special Education
Department to ensure that the comments address the student's progress toward the
annual goals in the student's IEP. Any progress reports that do not meet this standard
will be returned to the person who wrote it, for rewriting and resubmission. A record will
be submitted of the number of progress notes that had to be rewritten and resubmitted,
and by who, will be submitted to the Director.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 13 Progress Reports and content
Corrective Action Plan Status: Approved
Status Date: 05/04/2012
Basis for Partial Approval or Disapproval:
The district conducted professional development training of staff involved in writing IEP
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progress reports. Additional training is planned and the district is maintaining the required
documentation of training(s) provided to school personnel. The district established an
internal monitoring system to ensure that all progress reports contain measurable goals
and written information on the student's progress towards the annual goals in the IEP.
The Department accepts the district's corrective action for this criterion.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide evidence of staff training on progress reports development. Please
provide the training agenda, signed attendance sheet (with the name and role of staff)
and copies of the training materials. Please submit this by September 28, 2012.
Please submit the description of the internal oversight and tracking system and identify
the person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by September 28, 2012.
Following the implementation of the district's corrective actions, please submit the results
of an administrative review of student records. Indicate the number of records reviewed,
the number found to be compliant, an explanation of the root cause for any continued
noncompliance and a description of additional corrective actions taken by the district to
address any identified noncompliance. Please submit this to the Department by January
11, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/28/2012
01/11/2013
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Minuteman Regional Vocational Technical CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 14 Review and revision of IEPs
Partially Implemented
Department CPR Findings:
Student records identified that the district does not always convene the IEP Team at least
annually, on or before the anniversary date of the IEP, to consider the student's progress
and to review, revise, or develop a new IEP or refer the student for a re-evaluation, as
appropriate.
Description of Corrective Action:
Shortly after the on-site visit, the Department underwent a thorough investigation to
verify which IEPs were overdue for an annual review or reevaluation meeting. A report
was submitted to the Director and each of the Liaisons with any overdue IEPs had a
meeting with the Director. The Liaisons were given one month to bring all of the IEPs up
to date. This was completed as of March 16, 2012.
However, as a result of this deficiency, a new scheduling protocol will be implemented at
the start of the 2012-2013 school year. At the start of each month, all members of the
Department will receive a list from the department's administrative assistant, of all
students on their case load that requires a TEAM meeting during the next six weeks.
The Responsibility for scheduling the Team Meetings will be taken away from the Liaisons,
and given to the one of the administrative assistants. In addition to scheduling the Team
Meetings, and verifying that it is an appropriate time and date for the parents, the
administrative assistants will notify all invitees of the meeting(s), and mail the formal
invitation to the parent/guardians. Team Meetings will be scheduled a minimum of two
weeks BEFORE the anniversary of the previous annual review/reevaluation, so that if the
meeting needs to be unexpectedly rescheduled, it still will be held prior to the anniversary
of the last Team Meeting.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
Special Education Department Chairperson
12/21/2012
Evidence of Completion of the Corrective Action:
The Department's Procedure and Protocol Manual will detail the revised process by which
Team Meetings will be scheduled. The Administrative Assistants will provide monthly
reports as to what meeting were scheduled and held, those that have to be rescheduled,
and the date of the last annual review/reevaluation. Any incident where the Team has
not been convened BEFORE the anniversary of the last annual review/reevaluation will
result in a meeting with the Director and that student's Special Education Liaison as to
why the meeting was not held within the required timeline.
The Procedure and Protocol Manual and reports described in this section will be available
for review by DESE as evidence that the corrective action plan for this criterion has been
completed.
Description of Internal Monitoring Procedures:
The Administrative Assistants will provide monthly reports as to what meeting were
scheduled and held, those that have to be rescheduled, and the date of the last annual
review/reevaluation to both the Department Chairperson and Director. Any incident
where the Team has not been convened BEFORE the anniversary of the last annual
review/reevaluation will result in a meeting the Director and that student's Special
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Education Liaison as to why the meeting was not held within the required timeline.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 14 Review and revision of IEPs
Corrective Action Plan Status: Approved
Status Date: 05/04/2012
Basis for Partial Approval or Disapproval:
The district conducted an internal review and, accordingly, revised procedures to ensure
that IEP Teams convene at least annually, on or before the anniversary date of the IEP.
The district identified documents to be maintained for Department review; an internal
monitoring process, and individuals responsible for monitoring the compliance
requirements. The Department accepts the district's corrective action for this criterion.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will submit evidence of training the agendas, signed attendance sheets (with
the name and role of the staff members in attendance) and training materials on its new
procedures for the review and revision of IEPs. This progress report is due by September
28, 2012.
Following the completion of the district's corrective actions, the district will conduct an
internal review of a sample of records scheduled for an annual review and report on the
number of student files that had IEP annual review meetings; the number of student files
that had proposed IEPs developed prior to the expiration date of the former IEP and any
corrective actions taken if continued noncompliance was identified by the district. This
progress report is due by January 11, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/28/2012
01/11/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Minuteman Regional Vocational Technical CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
Although the district provides the parent with a summary of proposed goals and services
at the conclusion of the IEP Team meeting, student records indicated that the district does
not always provide the parent with two copies of the IEP within 10 days of the meeting.
Description of Corrective Action:
New procedures have been put into place shortly after the on-site visit.
The new procedures include that key documents, such as the signed attendance sheet,
copy of the meeting notes with proposed goals and services, etc, are returned to the
Department's Administrative Assistant immediately upon the conclusion of the Team
Meeting. It is now required that the Liaison or Team Chairperson submit the proposed
IEP to the Administrative Assistant no later than 5 days after the Team Meeting. This will
allow the SPED Director or Chairperson to review the documents before the proposed IEP
is photocopied and mailed to parent/guardians.
The staff member is reminded by the administrative assistant on the fourth day after the
Team Meeting that the proposed IEP is due to the administrative assistant on the
following day. If the proposed IEP is not submitted by the close of school on the fifth day,
the Department Chairperson is notified the following day, who contacts the staff member
tasked with writing it. The Director is notified if the proposed IEP is not submitted by the
eighth day.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Department Chairperson
Completion:
Director of Special Education
12/21/2012
Evidence of Completion of the Corrective Action:
Professional Development has already been provided to members of the Department on
this issue, and agenda and signed attendance sheets are available.
As a result of the PD, the scheduling of Team Meeting and collecting of documents will be
more centrally controlled than in previous years. The Administrative Assistants will
prepare reports for the Department Chairperson and Director as to the status of
documentation of meeting that have taken place, and will take place in the near future.
Any trends by individual or groups of staff members being tardy with submitting proposed
IEPs will be clearly evident and allow for quick action by department administration.
All reports and documents mentioned in this section will be available for DESE to review
as evidence that the corrective action plan for this criterion has been completed.
Description of Internal Monitoring Procedures:
Regular Reports to Department Chairperson and Director will be provided by the
administrative assistants as to the status of all IEP meetings and corresponding
documentation on recently held or to be held in the near future.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18B Determination of placement;
provision of IEP to parent
Corrective Action Plan Status:
Disapproved
Status Date: 05/08/2012
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Basis for Partial Approval or Disapproval:
The district's proposed corrective action does not meet this criterion's requirement of
providing the IEP "immediately", or within three to five days following the meeting, when
a summary of the proposed major goals and services of the IEP is not provided to the
parent at the conclusion of the meeting. The district's proposal to provide the complete
IEP within ten days of the IEP Team meeting meets requirements only when the proposed
goals and services are provided to the parent at the conclusion of the IEP Team meeting.
Department Order of Corrective Action:
The district will revise its procedure of providing IEP's to parents following IEP Team
meetings to ensure the following: That immediately following the development of the
IEP(within 3-5 days), the district provides the parent with two(2)copies of the proposed
IEP and proposed placement along with required notice. Or, alternatively, that at the
conclusion of the IEP Teammeeting, the district immediately provides the parent with a
meeting summary that includes the major goals and the services of the IEP and provides
two (2) copies of the proposed IEP and proposed placement along with required notice
within ten(10) days of the meeting date.
Please see Memorandum on Implementation of 603 CMR 28.05(7): Parent response to
proposed IEP and proposed placement at
http://www.doe.mass.edu/news/news.asp?id=3182.
Required Elements of Progress Report(s):
The district will provide a narrative description of its revised procedures related to the
provision of two copies of the IEP immediately following the development of the IEP (3-5
days), or within 10 days when the parent is provided a meeting summary including major
goals and services of the proposed IEP. This progress report is due September 28, 2012.
The district will provide evidence of staff training on "provision of the IEP to parent",
which will include but not be limited to a training agenda, attendance sheet (with the
name and role of staff) and copies of the materials presented. Please submit this to the
Department on or before by September 28, 2012.
Provide a description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by September 28, 2012.
Provide the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by January 11, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/28/2012
01/11/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 34 Continuum of alternative services and placements
Partially Implemented
Department CPR Findings:
Student records indicated that in some cases where a student may require a more
restrictive setting or substantially separate program, the district does not always attempt
to meet the needs of the student within the district. Instead, records indicated that the
district's practice is to recommend services to be provided in a placement arranged by the
student's district of origin.
Description of Corrective Action:
Minuteman will continue to offer a continuum of alternative services for students that
require a more restrictive setting, including but not limited to small group academic
classes, related services including counseling, SLP, OT, PT, one to one staff to student
ratio, and intensive academic support.
Prior to a Team Recommending an out of district placement, it will be expected that the
student's Liaison will a meeting with either the Department Chairperson or Director to
discuss possible options to be discussed at the upcoming Team Meeting.
If the Team Determines that the student will require services of staff member not
currently employed at Minuteman, such as an OT or PT, the Team Chairperson will meet
with the Department Chairperson to arrange for contracting those services to an outside
agency.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
Special Education Department Chairperson
12/21/2012
Liaisons
Evidence of Completion of the Corrective Action:
Agenda and Signed Attendance are available for DESE's review from the professional
development that has been provided to members of the Special Education Department on
this criterion, since the Draft Report was received by Minuteman. The professional
development pertained to how Minuteman does provide a continuum of services in a
progressively more restrictive manner for students that require it. It also provided
information to staff on new procedures to document how the IEP has been repeatedly
amended in accordance with Team Decisions, before the Team determines that an out of
district placement MAY be needed, in accordance with 603 CMR 28.10 (6).
IEPs that have been repeatedly amended with an increasing number of services, and
changes from the B-Grid to C-Grid Services will be available for review.
A new workflow in X2 will be created by September, 2012, to detail progress meetings
held by the Team (including parent/guardians and the student), and what changes, if any,
need to be made to the existing IEP.
Classes that cross the continuum of services will described in the Special Education
Department's Procedure and Protocol Manual.
Description of Internal Monitoring Procedures:
Department Chairperson will hold periodic meetings with Liaisons to discuss the status of
the Liaison's students. It will be an expectation that if the Liaison believes that members
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of the team do not believe the student is making progress, that the student and their
individualized education program will be one of the central topics of the meeting. The
Department Chairperson will offer advice on services and/or placements that may be
implemented as an amendment to the existing IEP. The Department Chair will report to
the Director any student about whom the Liaisons are concerned.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 34 Continuum of alternative services
Approved
and placements
Status Date: 05/09/2012
Basis for Partial Approval or Disapproval:
The district developed and described internal procedures to ensure that IEP Teams
identify all alternative services and placements specified in a student's IEP; including
contracting services. The district developed a system for staff training and monitoring of
student services and placement. The district's proposed corrective action, however, does
not adequately ensure the availability of services in more restrictive settings or
substantially separate programs to entering students whose IEPs specify services in such
placements.
Department Order of Corrective Action:
The district's corrective action plan must include ensuring the provision of services to
students who require a substantially separate classroom program. Please clarify how the
district ensures it has the capacity to provide substantially separate classroom programs
should new students or existing students require such a program.
Required Elements of Progress Report(s):
The district will submit a narrative description of the results of the district's analysis of its
policies and procedures related to the provision of a continuum of alternative services and
placements. In addition, the district will provide evidence of the availability of services for
students whose IEPs specify more restrictive settings, including substantially separate
programs. For example, providing a list of incoming freshmen who required substantially
separate programming; copies of their service delivery grids for the IEP developed by
district and the signed placement page.
The district will also provide a copy of the evidence of a training session on the
requirement to provide all services as required by the IEP, including those in more
restrictive settings, including substantially separate programs. The documentation should
include a training agenda, attendance sheet (including staff name and role), and copies of
the materials presented. Please provide these items to the Department by September 28,
2012.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
by January 11, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/28/2012
01/11/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 48 FAPE (Free, appropriate, public education): Equal
Partially Implemented
opportunity to participate in educational, nonacademic,
extracurricular and ancillary programs, as well as participation in
regular education
Department CPR Findings:
Student records and staff interviews indicated that due to scheduling difficulties, not all
students with disabilities receive physical education.
Description of Corrective Action:
Shortly after the onsite visit, a thorough investigation of the students not currently
scheduled for Physical Education was conducted. As a result, an email from the Director
of Special Education was sent to all Guidance Counselors, PE Teachers, and Special
Education Liaisons, stating the legal requirement that all students were to be scheduled
for PE.
Multiple discussions have taken place amongst Guidance, Special Education, and School
Administration on how to schedule this for the 2012-2013 school year. While the
schedule for the 2012-2013 school year has not been finalized as of yet, the PE
requirement will be met by all students.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
Liaisons
12/21/2021
Director of Guidance
Evidence of Completion of the Corrective Action:
At the beginning of the school year, all SPED Liaisons review the students' schedules to
verify that each student is properly scheduled, including related services. Any deficiency
in the student's schedule is reported to the SPED Department Chairperson and the
student's Guidance Counselor for correction. At the start of the 2012-2013 school year,
Liaisons will also be given the task of confirming that each of their students is scheduled
for PE. If there is a change in the student's schedule during the school year, the Liaison
will verify that PE remains on their schedule. Liaison Verification Forms will be available
for review by DESE as evidence that this CAP has been implemented.
At the start of the school year, and at the start of each quarter, the Administrative
Assistant for Guidance will prepare a report on any student, if any, that is not currently
scheduled for PE. This report will be submitted to all Guidance Counselors, the Director of
Guidance, the Director of Special Education, and the Principal. If any students are
identified as not currently scheduled for PE, that student's schedule will be adjusted
immediately. These reports will be available for review by DESE as evidence that this CAP
has been implemented.
Description of Internal Monitoring Procedures:
SPED Liaison will include the scheduling of their students in PE within the normal start of
school year verification process.
Quarterly verification report created by Administrative Assistant for Guidance.
Any changes to student's schedule will be reviewed by student's SPED Liaison.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 48 FAPE (Free, appropriate, public
Status Date: 05/08/2012
education): Equal opportunity to
participate in educational, nonacademic,
extracurricular and ancillary programs,
as well as participation in regular
education
Basis for Partial Approval or Disapproval:
The district established a procedure for ensuring that all students with disabilities are
scheduled for, and participate in Physical Education. The district developed a new
scheduling protocol to satisfy the Physical Education requirement, implemented an
internal monitoring system and identified the responsible staff. The Department accepts
the district's corrective action.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will review the schedules of all students with disabilities and provide evidence
that all students with disabilities are receiving physical education. This progress report is
due September 28, 2012.
Progress Report Due Date(s):
09/28/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 3 Access to a full range of education programs
Partially Implemented
Department CPR Findings:
Student records and staff interviews indicated that due to scheduling difficulties, not all
students with disabilities receive physical education. For additional information, please see
SE 48.
Description of Corrective Action:
Shortly after the onsite visit, a thorough investigation of the students not currently
scheduled for Physical Education was conducted. As a result, an email from the Director
of Special Education was sent to all Guidance Counselors, PE Teachers, and Special
Education Liaisons, stating the legal requirement that all students were to be scheduled
for PE.
Multiple discussions have taken place amongst Guidance, Special Education, and School
Administration on how to schedule this for the 2012-2013 school year. While the
schedule for the 2012-2013 school year has not been finalized as of yet, the PE
requirement will be met by all students.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
Liaisons
12/21/2012
Assistant Principal for Education Services
Evidence of Completion of the Corrective Action:
At the beginning of the school year, all SPED Liaisons review the students' schedules to
verify that each student is properly scheduled, including related services. Any deficiency
in the student's schedule is reported to the SPED Department Chairperson and the
student's Guidance Counselor for correction. At the start of the 2012-2013 school year,
Liaisons will also be given the task of confirming that each of their students is scheduled
for PE. If there is a change in the student's schedule during the school year, the Liaison
will verify that PE remains on their schedule.
At the start of the school year, and at the start of each quarter, the Administrative
Assistant for Guidance will prepare a report on any student, if any, that is not currently
scheduled for PE. This report will be submitted to all Guidance Counselors, the Director of
Guidance, the Director of Special Education, and the Principal. If any students are
identified as not currently scheduled for PE, that student's schedule will be adjusted
immediately.
These reports will be available for DESE to review as evidence of completion of this
corrective action.
Description of Internal Monitoring Procedures:
SPED Liaisons will include the scheduling of their students in PE within the normal start of
the school year verification process.
Quarterly verification report created by the Administrative Assistant for Guidance will be
provided to the Assistant Principal (Guidance/Admissions) and the Director of Special
Education.
Any changes to the student's schedule will be reviewed by student's SPED Liaison.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 3 Access to a full range of education
Status Date: 05/11/2012
programs
Basis for Partial Approval or Disapproval:
Please see SE 48.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please see SE 48.
Progress Report Due Date(s):
09/28/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7 Information to be translated into languages other than
Partially Implemented
English
Department CPR Findings:
Although the district does have a system for determining when families require materials
translated into their primary language, staff interviews indicated inconsistent use of the
system.
Description of Corrective Action:
The district has adopted a redundant system of insuring that we are made aware of any
family of a student that requires materials to be translated into their primary language.
The school reaches out to the sending schools to identify which families, if any, require
such translation, and which languages. The school also specifically asks the
parent/guardians for this information in multiple documents. Once there is a indication
that the student and/or family has limited English proficiency, all documents are
translated into their primary language.
Changes have also been made to the school's webpages that allow the user to view the
website in multiple languages.
Professional Development will be provided to staff as to this redundant process.
Title/Role(s) of responsible Persons:
Expected Date of
Assistant Principal for Education Services
Completion:
12/21/2012
Evidence of Completion of the Corrective Action:
Professional Development will be provided to all staff members about the redundant
system put into place to provide translated materials to families within their primary
language. Signed Attendance Sheet and Agenda for professional development will be
available for review by DESE as evidence that
Samples of documents that have been translated into other languages will be provided
upon request.
Copies of letters to sending schools requesting information about any student/family that
may require translation services will be provided upon request.
Description of Internal Monitoring Procedures:
Administrative Assistant for Guidance will send letters to the 18 middle schools within the
16 member districts asking for information about potential applicants/families that may
require documents to be translated into their primary language. When the information is
provided, the administrative assistant will provide that information to the Assistant
Principal for Education Services, who will provide that information to the Principal,
Director of Curriculum, Instruction, and Assessment, Director of Vocational Technical
Education, Director of Special Education, and the ELL Coordinator.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 7 Information to be translated into
Status Date: 05/07/2012
languages other than English
Basis for Partial Approval or Disapproval:
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The district developed and implemented additional procedures to ensure consistent
provision of materials translated into the primary language of students' family.
Professional development activity is planned for district staff, along with required
documentation of training, and ongoing compliance monitoring by a designated district
administrator. The Department accepts the district's corrective action for this criterion.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit evidence of training on the translation procedures. Please provide the
agenda, attendance list (with the name and role of staff) and a copy of any materials
used in the training. This progress report is due by September 28, 2012.
Please conduct an administrative review of all requests for translation materials made
since conducting staff training. Submit the number of requests made, the number that
were successfully delivered, the root cause of any requests not successfully delivered, and
the corrective actions taken to address any continued noncompliance. This progress
report is due by January 11, 2012.
Progress Report Due Date(s):
09/28/2012
01/11/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 17A Use of physical restraint on any student enrolled in a
Partially Implemented
publicly-funded education program
Department CPR Findings:
A review of documentation and staff interviews confirmed that the district does not have
written procedures regarding appropriate response to student behavior that may require
immediate intervention. Additionally, a review of documentation and interviews confirmed
that the district does not have restraint reporting procedures consistent with the
regulations.
Description of Corrective Action:
As a result of the Draft Report, the Dean of Students and Assistant Principal have
developed written procedures regarding appropriate response by staff members to a
student that may require immediate intervention due to their behavior. This material will
be distributed to all staff members via email upon confirmation that this CAP has been
accepted by DESE. All staff members will receive professional development on this issue
at the first all-staff professional development meeting held annually at the start of the
school year.
The Dean of Students, along with the Assistant Principal for Education Services, and other
staff members, will develop written procedures aligned with the regulations on reporting
restraint incidents. This procedure will be incorporated into the professional development
for all staff members conducted at the start of each year.
Title/Role(s) of responsible Persons:
Expected Date of
Dean of Students
Completion:
Assistant Principal for Education Services
12/21/2012
Principal
Evidence of Completion of the Corrective Action:
Written procedures about appropriate response to student behavior that may require
immediate intervention and reporting procedures will be available for DESE's review as
proof, for this portion of the criterion.
Agenda and signed attendance sheets for professional development on this topic will be
available for review by DESE as proof that this corrective action plan has been
implemented.
Description of Internal Monitoring Procedures:
The Dean of Students will provide documentation to the Assistant Principal for Education
Services and the Principal that the written procedures regarding the appropriate response
to student behavior that may require immediate intervention has been emailed to all staff
members.
The Principal will ensure that these two topics are placed on the agenda for the all-staff
professional development held annually at the start of the school year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 17A Use of physical restraint on any
student enrolled in a publicly-funded
education program
Corrective Action Plan Status: Approved
Status Date: 05/07/2012
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Basis for Partial Approval or Disapproval:
The district developed written procedures regarding staff members response to a student
that may require immediate intervention due to his or her behavior. In addition, the
district communicated its plan to develop written procedures aligned with state
regulations for reporting restraint incidents. The district has a plan to conduct professional
development in this area on an annual basis and maintain appropriate documentation of
training and participants. Responsible parties for ensuring compliance have also been
identified in the district's plan. The Department accepts the district's corrective action.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit evidence of the district's written procedures for staff members response to
a student that may require immediate intervention and a possible physical restraint.
Please provide evidence of staff training on the district's physical restraint procedures,
which will include the training agenda, name and title of the person(s) conducting the
training, attendance sheet ( with the name and role of the participants), and a copy of the
training materials. This progress report is due September 28, 2012.
Progress Report Due Date(s):
09/28/2012
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
MINUTEMAN REGIONAL VOCATIONAL TECHNICAL HIGH SCHOOL
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Margaret Eickstedt
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: March 29, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 1 Annual Assessment
Rating: Partially Implemented
Department CPR Finding: A review of documentation and staff interviews indicated MELA-O
assessments are not administered by staff members that are qualified MELA-O trainers or
administrators.
Narrative Description of Corrective Action:
Minuteman currently has a staff member who has been authorized to serve as a test administrator for
ACCESS for ELLs and has completed the relevant training and certification.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
ELL Coordinator
December 4, 2012
Evidence of Completion of the Corrective Action:
WIDA Test Administrator Training quizzes
Description of Internal Monitoring Procedures:
At the beginning of each school year, the Principal of Minuteman High School will identify an
individual who will serve as a test administrator for the ACCESS for ELLs test and who will maintain
a file with passing WIDA Test Administrator quizzes for him/herself.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 1
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The Department accepts the proposed corrective action.
Department Order of Corrective Action:
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Required Elements of Progress Report(s): Please submit the title of the person responsible for the
administration of the ACCESS and a description of training they have attended on how to conduct the
assessment.
Progress Report Due Date(s): October 11, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 3 Initial
Identification
Rating: Partially Implemented
Department CPR Finding: A review of documentation and staff interviews indicated that the district
does not assess all incoming students in the four modalities of reading, writing, speaking and listening.
Narrative Description of Corrective Action:
Upon enrollment in Minuteman High School, parents of new students complete a home language
survey which is included in the enrollment packet. All students who are from homes in which a
language other than English is spoken will be assessed in reading, writing, speaking and listening by a
qualified teacher using The Stanford English Language Proficiency Assessment (SELP).
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
ELL Coordinator
March 29, 2013
Description of Internal Monitoring Procedures:
During the first month of each school year, Minuteman’s ELL Coordinator will review the home
language surveys of all new to building students and will assess them using the SELP. The findings of
these assessments will be maintained by the ELL Coordinator.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 3
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The Department accepts the proposed corrective action.
Department Order of Corrective Action:
Required Elements of Progress Report(s): Please conduct a student file review to ensure that initial
identification assessments have been administered to all students identified as first language not
English (FLNE) by the Home Language Survey. Please submit a narrative description of the results:
identify the number of records reviewed, the number of student records with appropriate
notices, and any additional steps the district has taken, if necessary, to correct any noncompliance.
The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records reviewed,
date of the review, name(s) of person(s) who conducted the review with roles and signatures.
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Progress Report Due Date(s): October 11, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Structure
Rating: Partially Implemented
Department CPR Finding: This is a district with a low incidence of English language learners (ELLs).
As part of the district’s Structured English Immersion (SEI) program, ELE students are Pulled-Out to
receive direct ESL instruction. Students can be placed in either of two groups: 9-11 and 10-12. It was
not clarified whether student placement in a given group is based on students’ English proficiency level.
Although the district submitted a curriculum, onsite interviews verified that the ESL teacher
supplements the regular education curriculum by using ancillary resources. At the time of the onsite
visit the ESL curriculum was not aligned to the English Language Proficiency Benchmarks and
Outcomes (ELPBO). However, new Department regulations are in place, which may affect the
district’s corrective action plan (CAP). Please refer to: http://www.doe.mass.edu/retell/ for more
information.
The district reported that ELLs receive 45 minutes of ESL instruction in a one block per academic cycle.
It did not specify the frequency of the class and if the time is provided equally regardless of the students
level of English proficiency. Current hours of ESL instruction ELLs receive are insufficient at all levels
of English proficiency and are therefore inconsistent with Department guidelines.
See ELE 15 for comments on professional development
In sum, the district has not developed an ESL curriculum, ELLs are not receiving direct hours of ESL
instruction that are consistent with Department guidelines, and content area teachers instructing ELLs
have not completed any of the four SEI categories of professional development training. Consequently,
the Department concludes that the district does not have an ELE program that is consistent with
Chapter 71A.
Narrative Description of Corrective Action:
Minuteman High School will research and purchase ESL curricular materials that align to the
WIDA (Word Class Instructional Design and Assessment) standards for English proficiency
developed at the University of Wisconsin - Madison.
Students identified as LEP will be scheduled for ESL instruction consistent with Department
Guidelines.
See ELE 11 for description of professional development corrective action.
Title/Role of Person(s) Responsible for
Implementation:
ELL Coordinator
Expected Date of Completion for Each
Corrective Action Activity:
March 29, 2013
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Evidence of Completion of the Corrective Action:
Purchase of ESL curricular materials. Identified student schedules.
Description of Internal Monitoring Procedures:
During the first month of each school year, the ELL coordinator will identify all students needing ESL
instruction and will assure that each is placed in appropriate levels of instruction. A report of the
students and their instructional requirements will be maintained by the ELL Coordinator.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
While the Department accepts the district’s plan to ensure that students identified as LEP will be
scheduled for ESL instruction consistent with Department Guidelines, the Department would like
further details, such as any additional hiring that may be required, to indicate how it is to accomplish
this task.
While the Department appreciates district’s commitment to purchasing ESL curricular materials that
align to the WIDA standards, the district should understand that purchased materials should be used as
resources and cannot replace the curriculum districts are expected to develop based on WIDA
standards. However, since the new regulations as they pertain to WIDA were passed prior to the on-site
visit, the Department will be neither approving nor disapproving any curriculum documents/plans that
were made for on-site visits conducted before the state’s adoption of the WIDA standards in June 2012.
The Department will be communicating with all districts during the upcoming school year to provide
them with further guidance on developing Department approved ESL/ELD curriculum. No further
submission is required at this time.
The Department accepts the district’s plan under ELE 11 to ensure that all core academic teachers with
ELLs and administrators that supervise core academic teachers of ELLs are endorsed. No further
submission is required at this time.
1) Please provide a detailed plan that shows that the district is providing sufficient ESL instruction to
all ELL students during the 2013-2014 school year based on the Department's Guidance on using
MEPA Results to Plan Sheltered English Immersion (SEI) Instruction and make Reclassification
Decisions for Limited English Proficient (LEP) Students from September 2009 found at
http://www.doe.mass.edu/mcas/mepa/2009/guidance.doc
2) Please complete district information in the attached spreadsheet labeled ELL List for each ELL
student at the vocational school.
Required Elements of Progress Report(s): See above.
Progress Report Due Date(s): October 11, 2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 9 Instructional
Grouping
Rating: Partially Implemented
Department CPR Finding: The district reported that students can be placed in either of two groups:
9-11 and 10-12, but did not clarify if placement in either group is based on students’ English
proficiency level. Please clarify the district’s policy on instructional grouping of ELLs.
Narrative Description of Corrective Action:
Due to Minuteman High School’s career and technical component, all students are placed in either of
two groupings: 9-11 and 10-12. All students identified as LEP will further be grouped by proficiency
level and will receive instruction that is appropriate to English proficiency level.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
ELL Coordinator
March 29, 2012
Evidence of Completion of the Corrective Action:
Documentation of proficiency levels in student cumulative file. Documentation of appropriate
instruction on identified students’ schedules.
Description of Internal Monitoring Procedures:
See monitoring procedures for ELE 5.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 9
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
Provide a copy of the 2013-14 ESL teacher schedules for all grade levels district wide. All schedules
should include the following for each block of time: 1. Names of the ELL students 2. Grade level for
each student 3. English proficiency level for each student.
Progress Report Due Date(s): October 11, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access to
Academic Programs and Services
Rating: Partially Implemented
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Department CPR Finding: A review of documentation indicated that the one LEP student enrolled in
the school does not have content teachers who have received training in all four categories for
sheltering content; therefore, the LEP student does not have equal access to a full range of academic
opportunities.
Narrative Description of Corrective Action:
Minuteman High School will require teachers to complete updated SEI professional development or its
equivalent by the timelines set forward by DESE. Priority will be focused on teachers who currently
have ELL students in their classrooms.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Principal
Minuteman is a Cohort 3 school required to
transmit SEI teacher endorsement course dates
and times to DESE no later than July 31, 2014.
Evidence of Completion of the Corrective Action:
Transmission of course dates and times to DESE
Description of Internal Monitoring Procedures:
By June, 2014 and in coordination with the ELL Coordinator and the Curriculum Director, the
Principal will develop a plan to begin SEI Teacher Endorsement training and will submit this plan to
DESE.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The Department accepts the district’s plan under ELE 11
to ensure that all core academic teachers with ELLs and administrators that supervise core academic
teachers of ELLs are endorsed. No further submission is required at this time.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): None required.
Progress Report Due Date(s): N/A
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 12
Rating: Partially Implemented
Equal Access to Nonacademic and Extracurricular
Programs
Department CPR Finding: Interviews indicated that not all information regarding nonacademic and
extracurricular programs is provided to those families in their primary language. For additional
information, please see CR 7.
Narrative Description of Corrective Action:
Information regarding nonacademic and extracurricular programs will be provided in the primary
language to any student identified by Minuteman as LEP or to any family requesting such translations.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
ELL Coordinator
March 29, 2013
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Evidence of Completion of the Corrective Action:
Copies of translated documents in identified students’ cumulative files.
Description of Internal Monitoring Procedures:
By the end of the first month of school, the ELL coordinator will identify all students and families
requiring information in their primary language and will maintain records documenting such. Copies of
the translated documents will be given to each student/family and posted on the Minuteman website.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 12
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The Department accepts the proposed corrective action.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): The district has revised their system of translation as part
of their corrective action for CR 7. However, please submit the title of the personnel responsible for
ensuring ELL receive translated information, should they require it.
Progress Report Due Date(s): October 11, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Not Implemented
Criterion & Topic: ELE 15 Professional
Development Requirements
The district did not submit a multi-year SEI Professional Development Plan.
Also, the district has no content area teachers instructing ELLs who have completed any of the four
SEI Categories of professional development training. The district attempted a couple of times,
unsuccessfully, to attend ESE sponsored category training. Please note that the Department’s
regulations concerning SEI professional development have changed. Refer to:
http://www.doe.mass.edu/retell/ for more information.
Narrative Description of Corrective Action:
See ELE 11
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The Department accepts the district’s plan under ELE
11 to ensure that all core academic teachers with ELLs and administrators that supervise core academic
teachers of ELLs are endorsed. No further submission is required at this time.
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Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): None required.
Progress Report Due Date(s): N/A
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program Evaluation
Rating: Not Implemented
Department CPR Finding: Documentation submitted indicated that the district has not completed
periodic evaluations of the quality and effectiveness of the ELE program.
Narrative Description of Corrective Action:
In April of each school year, the ELL Coordinator, Principal, Curriculum Director and any other
involved in the delivery of ESL instruction to LEP students will meet to evaluate the quality and
effectiveness of the ELE program. If it is determined necessary, additional meetings will be held.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
ELL Coordinator
March 29, 2013
Evidence of Completion of the Corrective Action:
Minutes of the meeting will be maintained by the ELL Coordinator.
Description of Internal Monitoring Procedures:
At least once per school year, staff involved in and responsible for ESL instruction will meet to
evaluate the quality and effectiveness of Minuteman’s ELE program. Minutes of these meetings will be
maintained by the ELL Coordinator.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The Department accepts the proposed corrective action.
Department Order of Corrective Action:
Required Elements of Progress Report(s): Please submit a copy of the April 2013 meeting agenda to
evaluate the effectiveness of the ELE program. Additionally, please describe the outcome of the
meeting and any next steps identified in improving the district’s ELE program.
Progress Report Due Date(s): October 4, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18
Rating: Partially Implemented
Records of ELL Students
Department CPR Finding: The student record review indicated the home language survey was
missing.
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Narrative Description of Corrective Action:
By the end of the first month of school, the ELL Coordinator will check the cumulative file of each
new to building student to make sure a home language survey was completed.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
ELL Coordinator
March 29, 2013
Evidence of Completion of the Corrective Action:
Home language surveys in cumulative files
Description of Internal Monitoring Procedures:
At the end of the first month of school, the ELL Coordinator will make sure that all new to building
students have a home language survey in their cumulative file.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district’s proposal does not include periodic reviews
of student record to ensure that they contain all of the required elements.
Department Order of Corrective Action: Please identify a timeframe to conduct periodic reviews of
students’ records annually. Please use the attached list to ensure that ELE student records contain the
required elements.
Required Elements of Progress Report(s):
Please describe the system devised to periodically review student records. This is due October 11,
2013.
Please submit evidence of an administrative record review to ensure that student records include the
following if relevant to the student: 1) home language surveys, 2) results of identification and annual
proficiency tests and evaluations, 3) information about student’s previous school experiences if
available, 4) copies of parent notification letters, 5) translated documents such as notices, letters,
progress reports and report cards, as required, and 6) individual success plans for students who have
failed MCAS.
Provide a detailed summary of the record review to ESE including the total number of records
reviewed, the number of records found in compliance and the number of any records identified for
noncompliance. If continued noncompliance was identified, please determine a root cause of
noncompliance and indicate the corrective action to address such noncompliance. Please submit the
results of the review completed to ESE by December 6, 2013.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade levels for the records reviewed; b) Date of the review; c) Name of the person(s) who conducted
the review, with their role(s) and signature(s).
Progress Report Due Date(s): October 11, 2013; December 6, 2013
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Minuteman High School
Corrective Action Plan Forms
Program Area: Career/Vocational Technical Education
Prepared by: Michelle Roche, Director of Career and Technical Education
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: April 21, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 1
Rating: Partially Implemented
Department CPR Finding: Documentation, student records and interviews indicated that a
four year career plan is not in place for all students enrolled in career/vocational technical
education programs.
Narrative Description of Corrective Action: Minuteman currently utilizes on limited bases the
Career Crusing software. Minuteman’s plan moving forward is to implement a phase-in of all
students utilizing the Career Crusing software. Minuteman will begin with the incoming
freshman students (2012-2013). Each student will be given a log-in, and a schedule will be
developed and implemented by the Freshman Guidance Counselor. Freshmen students will be
required take the Learning Styles Assessment and Career Inventory Assessment.
In addition, all Minuteman Guidance Counselors will attend needed professional development
regarding Career Crusing and implement accordingly. With regards to ensuring career plans
current, relevant, and in place for all students enrolled at Minuteman each the Guidance staff
will meet with their case load at least twice during the year to ensure student’s plans are in-line
with their career/college goals
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Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
Director of Guidance – To give direction and
support to Guidance Staff , provide professional
development if needed and monitor success
Principal – To monitor compliance, provide
support for professional development and
monitor success
Director of Career and Technical Education –
To monitor compliance, provide support for
professional development and monitor success
Freshman Guidance Counselor – Implement
plan for all freshman students and provide
support and assistance to colleagues regarding
future implementation. Work with colleagues
to develop an implementation plan.
All freshman students will be using Career
Crusing –’12-’13 school year.
Career Assessments and Learning Styles
Inventory will be completed by 2/13.
All Guidance Counselors will attend PD
regarding Career Crusing and develop a
plan and schedule for implementation
1/13.
Each student will have met with their
Guidance Counselor at least twice regarding
Career Planning 5/13.
Minuteman Guidance Counselors – Attend
professional development if needed.
Collaboratively develop an implementation
plan for Minuteman.
Evidence of Completion of the Corrective Action:
All incoming freshman students have been uploaded to the Career Crusing data base.
Through the software the Guidance Counselor will be able to monitor student’s access and
usage of Career Crusing
The Guidance Staff will keep a record of their meetings with their case load with regards to
their Career Plans.
The Career Planning document currently utilized at Minuteman will continue while Career
Crusing in being phased in. The paper copies will be updated at least twice a year and will be
signed and dated by the student and guidance counselor after each meeting.
Description of Internal Monitoring Procedures: The Guidance Staff will check-in on progress
during monthly department meetings with Guidance Director.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion:
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
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Department Order of Corrective Action:
Required Elements of Progress Report(s): N/A
Progress Report Due Date(s): N/A
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 12
Rating: Partially Implemented
Department CPR Finding: Documentation and interviews indicated that although there are
articulations agreements, most were out of date. Further, there was no central place to
coordinate articulated linkages. Finally, reviewers found no evidence of registered
apprenticeship programs.
Narrative Description of Corrective Action: Guidance will be the central office for all
articulation agreements and registered apprenticeship information. Through Minuteman’s
Perkins Funding a stipend will be posted again for one person to oversee, update, and
investigate new agreements. The Guidance staff will be provided an informational sheet or
data base on current Agreements and student requirements for such Agreements. Guidance
Counselors will inform eligible students and assist them as part of their transition to college or
an apprenticeship program.
The available program specific Articulation Agreements and Apprenticeship Programs will be
given to CTE teachers so they will be more informed and able o help their students.
Updated information will be placed on the Minuteman’s website.
Meet with Dave Wallace, Executive Office of Labor and Workforce Development-Division of
Apprentice Training to discuss a plan for increasing Apprenticeship opportunities for
Minuteman’s students.
Appoint to the General Advisory Board a person to represent Apprenticeship programs.
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Director of Guidance – Will ensure Guidance
staff is aware of all agreements and is provided
with necessary information
CTE Director – Will support and with meet
with the Guidance Department,
Articulation/Apprenticeship Coordinator and
Admin Assistant to ensure compliance.
Articulation/Apprenticeship Coordinator – Will
oversee new agreements, update old
agreements, and provide information to staff,
student and parents. Ensure students are taking
advantage of both Articulation Agreements and
Apprenticeship opportunities.
Minuteman Guidance Counselor – Will provide
information to students and families regarding
Agreements and Apprenticeships.
Web-site Coordinator – will ensure the
information on Minuteman’s Website is
current.
Expected Date of Completion for Each
Corrective Action Activity:
On-going – Parent and student information
regarding Minuteman Articulation
Agreements and Apprenticeship
opportunity – September ‘12.
6/12 – Website will have all updated
information regarding currently
Articulations and Apprenticeship
opportunities.
6/13 – Increase in student participation in
Articulation Agreements and
Apprenticeship opportunities.
2/12 – Minuteman has assigned an
Administrative Assistant in the Guidance
Office to organize and keep all of
Minuteman’s current Agreements. The
Admin is with the CTE Director to ensure
Agreements are up-to-date and making
contact with schools to update outdated
Agreements.
5/12 – Database will be available for
Guidance staff and CTE instructors
regarding available Agreements and student
requirements.
9/12 – Stipend will be posted Fall ’12 for a
Coordinator of Articulation Agreements and
Apprenticeship Programs.
6/12 – a new member will be appointed to
the General Advisory Board to represent
local unions and apprenticeship programs.
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Evidence of Completion of the Corrective Action:
More students and parents at Minuteman will be aware of available Articulation Agreements
and Apprenticeship Programs. Information will be handed out at Open Houses and Tour
Days.
Website will have only updated Agreements and information
The number of students taking advantage of Minuteman’s Articulation Agreements and
Apprenticeship opportunity will increase.
A person in the Guidance Office will be the contact for all Agreements.
A database developed by cluster of all agreements with student requirements for each.
A staff member will be hired to oversee all Agreements.
CTE teachers will be given database developed.
New member is appointed to General Advisory Board representing local unions and
apprenticeship programs.
Description of Internal Monitoring Procedures: Bi-monthly meetings will be scheduled with
the Director of Guidance, CTE Director and the Coordinator of Articulation and
Apprenticeship programs to ensure CAP is being met and agreements are being utilized and
information is getting out.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion:
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Submit to the Department a copy of all articulation
agreements.
Progress Report Due Date(s): November 16, 2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 20
Rating: Partially Implemented
Department CPR Finding: A physical review of the facility indicated that not all instructional
facilities and equipment used for career/vocational technical education meet current
occupational standards. The office for Career/Vocational Technical Education will send a
Safety Survey Report, which includes details specific to each program, to Superintendent
Edward Bouquillon under separate cover
Narrative Description of Corrective Action: A template has been developed for each program to
perform weekly inspections of program areas and equipment to ensure a safe work
environment for staff and students.
Minuteman’s Health and Safety Coordinator will develop a schedule to audit equipment on an
on-going, rotating monthly basis.
Records will be kept regarding requested repairs and completed repairs
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
Director of Career & Technical Education –
Monitor staff regarding weekly program and
equipment inspections and provide assistance
and support when needed
Health and Safety Coordinator – Complete
safety inspections of each program at least
twice a year. Monitor compliance with the
CTE programs and provide assistance and
support when needed.
3/16/2012 – A form has already been
distributed to all CTE staff and weekly
inspections are being completed, signed and
filed in each department.
4/12 – a schedule for on-going inspections
will be completed
4/12 – a safety file cabinet will be located in
the CTE Directors office
Evidence of Completion of the Corrective Action: A file of signed inspection forms will be kept
in each program area and will be produced when requested.
A schedule will be published and documentation will be kept regarding inspections.
A File cabinet will be designated in the CTE Office for all equipment requests and competed
repair work
Description of Internal Monitoring Procedures: A monthly meeting schedule will be developed
for the Safety Coordinator, Facilities Director and CTE Director to ensure compliance
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion:
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Continue monthly reporting to OCTVE until all
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hazards have been mitigated.
Progress Report Due Date(s): Ongoing until completed
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 21
Rating: Practically Implemented
Department CPR Finding: A physical review of the equipment indicated that not all
instructional facilities and equipment used for career/vocational technical education meet
current occupational standards. The office for Career/Vocational Technical Education will
send a Safety Survey Report, which includes details specific to each program, to
Superintendent Edward Bouquillon under separate cover
Narrative Description of Corrective Action: A template has been developed for each program
to perform weekly inspections of program areas and equipment to ensure a safe work
environment for staff and students.
Minuteman’s Health and Safety Coordinator will develop a schedule to audit equipment on an
on-going, rotating monthly basis.
Records will be kept regarding requested repairs and completed repairs
As part of the Program Advisory Boards yearly program review the program equipment will
inspected and report given to the CTE Director regarding any equipment inspection, repairs or
recommendations
Title/Role of Person(s) Responsible for
Implementation:
Director of Career & Technical Education –
Monitor staff regarding weekly program and
equipment inspections and provide assistance
and support when needed
Health and Safety Coordinator – Complete
safety inspections of each program at least
twice a year. Monitor compliance with the
CTE programs and provide assistance and
support when needed.
Expected Date of Completion for Each
Corrective Action Activity: This will be on-
3/16/2012 – A form has already been
distributed to all CTE staff and weekly
inspections are being completed, signed and
filed in each department.
4/12 – a schedule for on-going inspections
will be completed
4/12 – a safety file cabinet will be located in
the CTE Directors office
Evidence of Completion of the Corrective Action: A file of signed inspection forms will be kept
in each program area and will be produced when requested.
A schedule will be published and documentation will be kept regarding inspections.
A File cabinet will be designated in the CTE Office for all equipment requests and competed
repair work
Description of Internal Monitoring Procedures: Written report will be provided and meeting
minutes will indicate information was given.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion:
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Continue monthly reporting to OCTVE until all
hazards have been mitigated.
Progress Report Due Date(s): Ongoing until completed
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 22
Rating: Partially Implemented
Department CPR Finding: Interviews indicated that Perkins Act Core Indicators of
Performance outcomes are not shared with teachers and staff.
Narrative Description of Corrective Action: The CTE will provide the staff with a report
regarding Minuteman’s outcome on the Perkins Core Indicators at least twice a year –
beginning and end of if each school year.
The CTE Director will provide the Leadership of Minuteman a report on the Outcomes of
Perkins Core Indicators at least twice a year at a Leadership team meeting.
The CTE Director will provide the Cluster Chairs report of the Outcomes of the Perkins Core
Indicators at least twice a year at monthly Cluster Chair meetings.
Title/Role of Person(s) Responsible for
Implementation:
Director of Career and Technical Education –
will provide all training and information in
regards to Minuteman’s Perkins Core Indicator
Outcomes
Expected Date of Completion for Each
Corrective Action Activity: This will be on-
going, but will be implemented fully in the
’12-’13 school year.
Evidence of Completion of the Corrective Action: Director’s report will be included in the
minutes of varies meetings.
The staff and teachers will be better educated regarding Perkins Funding and meeting the Core
Indicators
Description of Internal Monitoring Procedures: Written report will be provided and meeting
minutes will indicate information was given.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion:
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The District will provide a report showing that
Minuteman’s outcome on the Perkins Core Indicators were distributed to each staff member at
the end of the 2012 school year.
Progress Report Due Date(s): November 16, 2012
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 23
Rating: Partially Implemented
Department CPR Finding: The Office for Audit and Compliance conducted an onsite review
of the district’s state and federal grants as part of the Coordinated Program Review, the
review revealed that the district made an unauthorized purchase out of its Perkins Grant
Narrative Description of Corrective Action: Only approved items will be purchased with
Perkins funds. If a change is deemed necessary and an amendment is not necessary a written
request will be made to the DESE Liaison and the request and approval will be sent to the
Business Manager to be placed with the Perkins Grant information.
Title/Role of Person(s) Responsible for
Implementation:
CTE Director – will ensure all paperwork for
requests and approvals are provided to the
Business Manager
Expected Date of Completion for Each
Corrective Action Activity: Immediately
Business Manager – will continue to monitor
Perkins Grant request and ensure all paperwork
and supporting documentation is provided and
up-to-date.
Evidence of Completion of the Corrective Action: Requests and approvals can be found in the
Business Office
Description of Internal Monitoring Procedures: A meeting with the Business Manager and
CTE Director will be scheduled at least twice a year specially to discuss Perkins Grant
financial status.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion:
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): N/A
Progress Report Due Date(s): N/A
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