MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION Program Quality Assurance Services

MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY

EDUCATION

Program Quality Assurance Services

COORDINATED PROGRAM REVIEW

CORRECTIVE ACTION PLAN

Charter School or District: Millis

CPR Onsite Year: 2009-2010

Program Area: Special Education

All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final Report dated 08/27/2010.

Mandatory One-Year Compliance Date: 08/27/2011

Summary of Required Corrective Action Plans in this Report

Criterion Criterion Title

SE 17 Initiation of services at age three and Early Intervention transition procedures

SE 24 Notice to parent regarding proposal or refusal to initiate or change the identification, evaluation, or educational placement of the child or the provision of FAPE

CPR Rating

Partially

Implemented

Partially

Implemented



Criterion & Topic:

SE 17 Initiation of services at age three and Early Intervention transition procedures

CPR Rating:

Partially Implemented

Department CPR Findings:

Interviews and documentation demonstrated that the district is not attending the transition planning conferences at Early

Intervention programs to ensure effective transition of young children with disabilities from the local Early Intervention Program.

Description of Corrective Action:

A transition form has been developed in order to track transition activities, including staff attendance at transition meetings.

Preschool staff have been trained in the use of the form.

Form will be maintained in the students special education record.

Anticipated Results:

Preschool staff will attend EI transition meetings.

Title/Role(s) of responsible Persons:

Susan Donelan, Director of Pupil Personnel Services

Expected Date of

Completion:

09/30/2010

Evidence of Completion of the Corrective Action:

Completed forms in student record.

Description of Internal Monitoring Procedures:

PPS Director will review students records and inital forms,

CORRECTIVE ACTION PLAN APPROVAL SECTION

Criterion:

SE 17 Initiation of services at age three and Early Intervention transition procedures -

Corrective Action Plan Status: Partially

Approved

Status Date: 09/30/2010

Basis for Partial Approval or Disapproval:

The district has developed a transition form in order to track transition activities, including staff attendance at transition meetings, and training has been held.

Department Order of Corrective Action:

Required Elements of Progress Report(s):

Please submit a copy of the transition form which has been developed, as well as the agenda and attendance sheets for the training, by December 3, 2010.

Please submit the results of an administrative review for transition meeting attendance.

The results should include the number of records reviewed, the name and role of the reviewer, the number of records found to be compliant, the root cause of any identified noncompliance and any additional steps taken to address continued noncompliance, by

February 4, 2011.

Please note when conducting internal monitoring that district must maintain the following documentation and make it available to the Department upon request: a) List of the student names and grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the review, their role(s), and signature(s).

Progress Report Due Date(s):

12/03/2010

MA Department of Elementary & Secondary Education , Program Quality Assurance Services

Millis CPR Corrective Action Plan

2

02/04/2011



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Criterion & Topic:

SE 24 Notice to parent regarding proposal or refusal to initiate or change the identification, evaluation, or educational placement of the child or the provision of FAPE

Department CPR Findings:

A

CPR Rating:

Partially Implemented review of student records and interviews indicated that the written notices to parents are inconsistently completed. Specifically when the district is seeking consent to evaluate and issues a Notice of Proposed School District

Action (N1 form) attached to an Evaluation Consent Form (N1A) the written notice does not meet all of the content requirements set forth in federal regulation.

Description of Corrective Action:

Chairpersons have been trained in completion of N1 forms in the cases of consent for evaluation.

Anticipated Results:

N1 Forms will be be completed fully.

Title/Role(s) of responsible Persons:

Susan Donelan, Director of Pupil Personnel Services

Expected Date of

Completion:

09/30/2010

Evidence of Completion of the Corrective Action:

Signed attendance for training and N1 forms

Description of Internal Monitoring Procedures:

Director of Pupil Services will review 3 N1 forms from each school on a quarterly basis.


Criterion:

SE 24 Notice to parent regarding proposal or refusal to initiate or change the identification, evaluation, or educational placement of the child or the provision of FAPE -

Corrective Action Plan Status: Partially

Approved

Status Date: 09/30/2010

Basis for Partial Approval or Disapproval:

Chairpersons have been trained in completion of N1 forms in the cases of consent for evaluation.

Department Order of Corrective Action:

Required Elements of Progress Report(s):

Please submit a copy of the the agenda and signed attendance sheets for the N1 forms training, by December 3, 2010.

Please submit the results of an administrative review for N1 form completion. The results should include the number of records reviewed, the name and role of the reviewer, the number of records found to be compliant, the root cause of any identified noncompliance and any additional steps taken to address continued noncompliance, by February 4, 2011.

Please note when conducting internal monitoring that district must maintain the following documentation and make it available to the Department upon request: a) List of the student names and grade level for the records reviewed; b) Date of the review; c) Name



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of person(s) who conducted the review, their role(s), and signature(s).

Progress Report Due Date(s):

12/03/2010

02/04/2011



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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION


District: Millis Public Schools

Corrective Action Plan Forms

Program Area: Civil Rights

Prepared by: Millis Public Schools/Susan Donelan

All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final

Report to the school or district.

Mandatory One-Year Compliance Date: August 24, 2011



(To be completed by school district/charter school)

Criterion & Topic: CR 7B Rating: Partially Implemented

Structured Learning Time

Department CPR Finding: Review of documentation and interviews demonstrated that 11 th and 12 th grade high school students are not required to take physical education, a practice that is not in accordance with M.G.L c. 71, s. 3.

Narrative Description of Corrective Action: A physical education teacher has been added to Millis

High School staff to insure that the curriculum meets the DESE standards.

There will be a physical education component as part of the Health I curriculum in grade 9.

Grade 10 students are required to take Fit for Life (a physical education course)

Grades 11 and 12 may select from the following three options:

1. Successful completion of any of the following Physical Education electives during junior and senior year:



Fit for Life II



Outdoor Pursuits



Creative Movement I and II

OR:

2. Participation for at least one season per academic year on a Millis High School interscholastic team during junior and senior year.

OR

3. Participation in a fitness/exercise program at a fitness/exercise facility (could include weight training, dance, martial arts, or other approved physical activities). To choose this option, student participation must be verified by an improved instructor/director of the facility.

Title/Role of Person(s) Responsible for

Implementation: Robert Mullaney High School

Principal

Expected Date of Completion for Each

Corrective Action Activity: 8/31/2010



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Evidence of Completion of the Corrective Action: All students will participate in Physical

Education, as required.

Description of Internal Monitoring Procedures: An administrative review of student records will be submitted.


(To be completed by the Department of Elementary and Secondary Education)

Criterion: CR 7B

Structured Learning Time

Status of Corrective Action:

Approved Partially Approved Disapproved

Basis for Partial Approval or Disapproval: A physical education teacher has been added to Millis

High School staff to insure that the curriculum meets the DESE standards, however the district’s proposed corrective action for those student’s in grades 11 and 12 cannot be approved as the plan does not comply with CMR 27.02, CMR 27.04 and MGL c. 71 s. 3.

Department Order of Corrective Action: Under CMR 27.04 participating in optional school programs shall not count toward meeting the minimum structured learning time requirement for that student, therefore the district may not count participation in interscholastic sports towards fulfillment of the physical education requirements for 11 th and 12 th graders. Additionally for those 11 th and 12 th graders choosing p articipation in a fitness/exercise program at a fitness/exercise facility, the district must create a plan to ensure that this program has guidelines in place to ensure that this activity meets all the requirements related to independent study. This includes development of guidelines that explain clearly how the hours spent by the student are to be verified.

Required Elements of Progress Report(s): The district must provide the Department with the name and license number of the new physical education teacher at the high school. Additionally, the district must revise their plan related to 11 th and 12 th graders meeting the physical education requirements.

Please provide the Department a detailed narrative of the plan for those affected students. If independent study remains an option, please be sure to include the guidelines on what specific activities will be considered, how the hours spent by the student will be verified and who is responsible for that verification. Please submit this to the Department on or before December 3, 2010.

The district must provide evidence that all guidance and other relevant staff members have been informed of the revised physical education requirements for the district. This evidence may include email correspondence, meeting agendas and materials or copies of informational memorandums.

Additionally, the district will review high school level physical education participation in all grades and provide a detailed narrative of the results. Please include in this narrative the number of students enrolled by grade, the number who have participated in some form of physical education and in instances where non-compliance continues, please describe the root cause, any further action steps taken to ensure compliance and the names and roles of those who conducted the review.

Please provide this to the Department on or before February 4, 2011.

Please note when conducting internal monitoring that district must maintain the following documentation and make it available to the Department upon request: a) List of the student names and grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the review, their role(s), and signature(s).

Progress Report Due Date(s): December 3, 2010 and February 4, 2011



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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION


District: Millis Public Schools

Corrective Action Plan Forms

Program Area: English Learner Education

Prepared by:

CAP Form will expand to as many lines as necessary. Before completing and emailing to pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.

All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final

Report to the school or district.

Mandatory One-Year Compliance Date: August 24, 2011




Criterion & Topic: ELE 5

Program Placement and Structure

Rating: Partially Implemented

Department CPR Finding: Sheltered English immersion (SEI) is a program model for limited English proficient (LEP) students composed of two parts—English as a second language (ESL) and sheltered content instruction. ESL is explicit, direct instruction about the English language, delivered to LEP students only and designed to promote the English language development of LEP students. Sheltered content instruction is an approach for teaching content to LEP students in strategic ways that make the subject matter concepts comprehensible while promoting the LEP students’ English language development.

A review of district documents shows that the district does have an ESL curriculum based on the

Massachusetts English Language Proficiency Benchmarks and Outcomes.

The district has only one LEP student, and the number of hours of direct ESL instruction is consistent with recommended hours as outlined in the Department’s September 2009 guidance document:

“Guidance on Using MEPA Results to Plan Sheltered English Immersion (SEI) Instruction and Make

Reclassification Decisions for Limited English Proficient (LEP) Students."

Content instruction is based on the appropriate Massachusetts Curriculum Framework. Although not all staff members have completed all four Categories of training as described in the Commissioner’s

Memorandum of June 2004, district staff has clearly completed some of the Category trainings. Since the district has only one LEP student in the first grade, Category training can certainly be prioritized for the elementary teachers first.



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Narrative Description of Corrective Action: The district continues to work toward providing the four Categories of training to all of the district staff. As a small district, we try to work with other districts and through our support collaboratives, LSDO, TEC and ACCEPT. The immediate goal is to expand the training for our elementary teachers since our two students this year are in Kindergarten and grade 2. All professional development opportunities are posted in our staff server to easy access.

This year workshops include those offered through Brown University and their partnership with Foxborough Public Schools, TEC, and ACCEPT. Through our district professional development plan opportunities will be provided to all staff. In our attempt to be proactive, we have the Preschool sibling of our Mandarin student attended our integrated preschool program free of charge in an attempt to help him with his English language acquisition. We will be offering training to our preschool staff as well to assist them in working with this young child.


Implementation: Director of Curriculum


Corrective Action Activity: Professional development is ongoing throughout the year.

Evidence of Completion of the Corrective Action: Attendance at workshops, PDP certifications

Description of Internal Monitoring Procedures: Annual review of staff being trained in each of the four categories



Criterion: ELE 5

Program Placement and Structure



Basis for Partial Approval or Disapproval: Although the Millis school district is a low incidence district currently serving two English language learners (ELLs), one in Kindergarten and one in second grade, the district still must provide a plan that accounts for the completion of SEI Professional

Development (SEI PD) of the four category trainings of all the teachers at the elementary school who instruct the second grader, as well as planning for the placement of this student with content teachers who have been trained in all four categories of SEI (as described in the Commissioner’s Memorandum of June 2004 ). In regard to the Kindergarten student, Section 4 of G.L. C. 71A “ provides districts with more flexibility”… “ than it does for students in grades 1-12 ” (See Board of Education Questions and

Answers Regarding Chapert 71A; English Language Education in Public Schools, pg. 6 ) Nevertheless, the district must offer English language services to this kindergartener.

While the district can prioritize and focus its efforts on the elementary school at this time, the district must be ready to expand those efforts to include schools in the district that enroll ELLs within and outside the CAP timeline.

Also, the district’s internal monitoring does not specifically address the means of ensuring that the placement of the ELL second grader is with content teachers who have received SEI PD in all four categories.

In addition, the district did not specify how many of the four categories of SEI professional development (SEI PD) have been completed by content teachers instructing the ELL second grader.

The district also needs to clarify how it will insure that the ELL second grader is placed with content



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teachers who have been trained in SEI.

Department Order of Corrective Action: Provide a plan which ensures that the current ELL is placed with content teachers who have been trained in SEI. Provide this plan by February 4, 2011 .

For the Kindergartener, provide a description of ESL services and other assistance offered in acquiring

English language skills. Provide this description by February 4, 2011 .

The district’s internal monitoring plan does not specifically address placement of the ELL second grader with content teachers who have received SEI PD in all four categories. Provide the monitoring plan by February 4, 2011 . Provide evidence of the implementation of the monitoring plan by June 1,

2011

Required Elements of Progress Report(s): Submit SEI PD plan with specific dates, names of all staff members, presenters’ names, and agendas for the completion of all four Categories of training.

Submit this by February 4, 2011 .

Provide teacher schedules and sample ELL schedules by February 4, 2011 .

Provide evidence of completed SEI PD Category Training. Include: attendance sheets that indicate grades/subjects taught, and dates of training. Provide this evidence by February 4, 2011 . Provide an update by June 1, 2011 .

As stated above, for the Kindergartener, the district must provide a description of ESL services and other assistance offered to the student in acquiring English language skills. Provide this description by

February 4, 2011 .

Progress Report Due Date(s): February 4, 2011 & June 1, 2011





Parental Notification


Department CPR Finding: Review of documentation shows that the annual parent notice does not contain all required information such as the parents’ right to apply for a waiver or to decline enrollment in the program. The waiver information is only provided once at the time of enrollment.

Narrative Description of Corrective Action: Parental information including the right to apply for a waiver and/or to decline enrollment will be distributed annually to families and will be included in the student record. The annual notification will include waiver information.


Implementation: Building Principals



Evidence of Completion of the Corrective Action: Materials in student record

Description of Internal Monitoring Procedures: Check the two student folder this year for compliance.



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Parental Notification



Basis for Partial Approval or Disapproval: Not Applicable

Department Order of Corrective Action: Not Applicable

Required Elements of Progress Report(s): Please submit a copy of the annual notification which includes the parents’ right to apply for a waiver or to decline enrollment in the program , by

February 4, 2011 .

Please conduct an administrative review of a sample of ELE students, to ensure that the completed annual notification letter is included in the student file. Please submit the results to include the number of records reviewed, the name and role of the reviewer, the number of records found to be compliant, the root cause of any identified noncompliance and any additional steps taken to address continued noncompliance, by June 1, 2011 .

*Please note when conducting internal monitoring that district must maintain the following documentation and make it available to the Department upon request: a) List of the student names and grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the review, their role(s), and signature(s).






Professional Development


Department CPR Finding: Content instruction is based on the appropriate Massachusetts Curriculum

Framework. Although not all staff members have completed all four Categories of training as described in the Commissioner’s Memorandum of June 2004, district staff has clearly completed some of the

Category trainings. Since the district has only one LEP student in the first grade, Category training can certainly be prioritized for the elementary teachers first.



11

Narrative Description of Corrective Action: The district continues to work toward providing the four Categories of training to all of the district staff. As a small district, we try to work with other districts and through our support collaboratives, LSDO, TEC and ACCEPT. The immediate goal is to expand the training for our elementary teachers since our two students this year are in Kindergarten and grade 2. All professional development opportunities are posted in our staff server to easy access.

This year workshops include those offered through Brown University and their partnership with Foxborough Public Schools, TEC, and ACCEPT. Through our district professional development plan opportunities will be provided to all staff. In our attempt to be proactive, we have the Preschool sibling of our Mandarin student attended our integrated preschool program free of charge in an attempt to help him with his English language acquisition. We will be offering training to our preschool staff as well to assist them in working with this young child.




Corrective Action Activity: Professional

Development is ongoing

Evidence of Completion of the Corrective Action: attendance at training sessions and PDP certificates

Description of Internal Monitoring Procedures: Annual review of staff being trained in each of the four categories




Professional Development



Basis for Partial Approval or Disapproval: See ELE 5.

Department Order of Corrective Action: See ELE 5.

Required Elements of Progress Report(s): See ELE 5.





Criterion & Topic: ELE 17 Rating: Partially Implemented

Program Evaluation

Department CPR Finding: Review of documentation and interviews indicate that the district has not periodically evaluated the effectiveness of the ELE programs and services.



12

Narrative Description of Corrective Action: Our goal is to formalize our review progress for the

ELL program. Being a small district, we are often proactive in our approaches. For example, bringing the younger sibling of our Mandarin student into our preschool (free of charge) is one of the informal ways we analyze what we are doing in Millis and anticipate the learning impact for all students. Our goal is to design a process for the formal review of the program. In addition, we will be sharing with staff and the School Committee our findings.

We are always looking to enhance our programs.




Corrective Action Activity: 12/10

Evidence of Completion of the Corrective Action: Formalized process in place with staff and school committee presentations on the findings

Description of Internal Monitoring Procedures: Director of Curriculum and building principals will meet to develop the plan




Program Evaluation



Basis for Partial Approval or Disapproval: The district will conduct periodic evaluations of the

ELE program to ensure that the district is in compliance.


Required Elements of Progress Report(s): By February 4, 2010 , submit evidence of a plan to evaluate the district ELE program . Evidence may include but not be limited to the dates of the proposed evaluation, resource materials to be used and a list of staff to be involved.

By June 1 , 2011 , submit a narrative description of the results of an administrative evaluation of the ELL program. Include the name and role of staff person(s) conducting the evaluation, the materials and documents reviewed, and further actions taken by the district to remedy any issues identified.

* The district will maintain the following documentation and make it available to the

Department upon request: list of documents reviewed, date of the review, name(s) of person(s) who conducted the review with roles and signatures.






ELE Student Records




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Department CPR Finding: Review of student records show that copies of parent notification letters are not included in the student record as required .

Narrative Description of Corrective Action: We have developed a “tracking” sheet that will be included in each student record listing all of the components required for the student folder.

Student record will include but not limited to home language survey, parent notification letter, transcripts from any previous school, LAS R/W initial test for eligibility, LAS-O initial test for program eligibility, MEPA, MELA-O, MCAS, progress reports, report cards, exit criteria.





Evidence of Completion of the Corrective Action: Tracking Sheet in each of the two folders

Description of Internal Monitoring Procedures: Visual check to assure compliance.




ELE Student Records



Basis for Partial Approval or Disapproval: The district will add a checklist to the records of LEP students to ensure that all documents are included; provide training, and an administrative review.


Required Elements of Progress Report(s): By February 4, 2011 , submit evidence of the ELL student file checklist and trainings for all ESL teachers . Evidence may include but not be limited to the dates of the trainings, the agenda, resource materials and a list of those in attendance.

By June 1, 2011 , submit a narrative description of the results of an administrative review of records of ELL students. Include the name and role of staff person(s) conducting the review, the number of ELL student records reviewed, the number found in compliance with requirements and further actions taken by the district to remedy any issues identified.

* The district will maintain the following documentation and make it available to the

Department upon request: list of student names and grade levels for the records reviewed, date of the review, name(s) of person(s) who conducted the review with roles and signatures.




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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION Program Quality Assurance Services

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