MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Millbury
CPR Onsite Year: 2012-2013
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 08/15/2013.
Mandatory One-Year Compliance Date: 08/14/2014
Summary of Required Corrective Action Plans in this Report
Criterion
SE 3
SE 4
Criterion Title
Special requirements for determination of specific learning
disability
Reports of assessment results
SE 8
IEP Team composition and attendance
SE 9
SE 14
Timeline for determination of eligibility and provision of
documentation to parent
Review and revision of IEPs
SE 18A
IEP development and content
SE 18B
Determination of placement; provision of IEP to parent
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
SE 20
Criterion Title
Least restrictive program selected
SE 24
SE 25A
Notice to parent regarding proposal or refusal to initiate or
change the identification, evaluation, or educational
placement of the child or the provision of FAPE
Sending of copy of notice to Special Education Appeals
SE 25B
Resolution of disputes
SE 29
Communications are in English and primary language of
home
Procedures for suspension of students with disabilities when
suspensions exceed 10 consecutive school days or a pattern
has developed for suspensions exceeding 10 cumulative
days; responsibilities of the Team; responsibilities of the
district
Access to a full range of education programs
SE 46
CR 3
CR 7
CR 8
CR 9
Information to be translated into languages other than
English
Accessibility of extracurricular activities
CR 10A
Hiring and employment practices of prospective employers
of students
Student handbooks and codes of conduct
CR 10B
Bullying Intervention and Prevention
CR 12A
CR 18
Annual and continuous notification concerning
nondiscrimination and coordinators
Counseling and counseling materials free from bias and
stereotypes
Non-discriminatory administration of scholarships, prizes
and awards
Responsibilities of the school principal
CR 23
Comparability of facilities
CR 24
Curriculum review
CR 25
Institutional self-evaluation
CR 14
CR 15
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic: SE 3 Special requirements for determination
CPR Rating:
of specific learning disability
Partially Implemented
Department CPR Findings: Student records and staff interviews indicated that the
district does not consistently complete the required written eligibility determination and
four components used to determine eligibility: Historic review and educational assessment
(SLD 1), Area of concern and evaluation method (SLD 2), Exclusionary factors (SLD 3)
and Observation (SLD 4) for students suspected of having a specific learning disability.
Description of Corrective Action: The district will provide training to special education
secretaries, Team Chairpeople, and Special Education liaisons on how to complete the
required written eligibility determination and four components used to determine eligibility
for students suspected of having a specific learning disability.
Title/Role(s) of Responsible Persons: Director of Pupil
Expected Date of
Services, Team Chairpeople, and Special Education Liaisons
Completion:
12/03/2013
Evidence of Completion of the Corrective Action: The Director of Pupil Services will
review the process for completing the required written eligibility determination and four
components used to determine eligibility for students suspected of having a specific
learning disability. Documentation will include a signed participant attendance sheet, and
training materials used.
Description of Internal Monitoring Procedures: Review of records and interviews
with staff will determine that the required forms have been completed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion: SE 3 Special requirements for
determination of specific learning
disability
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 09/18/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district will provide a narrative
description of its new procedures related to the completion of forms and the written
determination for specific learning disabilities (SLD) along with evidence of staff training
on these procedures, which will include but not be limited to memorandums, email
correspondence, training agenda, attendance sheets and copies of the materials
presented. Please submit this to ESE on or before December 3, 2013. Subsequent to staff
training, submit the results of an administrative review of a sample of student records
from all levels for completion of SLD forms and written eligibility determination. Indicate
the number of records reviewed, the number found to be compliant, an explanation of the
root cause for any continued noncompliance and a description of additional corrective
actions taken by the district to address any identified noncompliance. Please submit this
to ESE by May 16, 2014. *Please note when conducting administrative monitoring the
district must maintain the following documentation and make it available to the
Department upon request: a) list of student names and grade levels for the records
reviewed; b) date of the review; c) name of person(s) who conducted the review, with
their role(s) and signature(s).
Progress Report Due Date(s):
12/03/2013
05/16/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Millbury CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 4 Reports of assessment results
Partially Implemented
Department CPR Findings:
A review of student records indicated that assessment summaries do not consistently
include a summary of the procedures employed by the evaluator, the results of the
assessment, or the diagnostic impressions of the student's performance.
Description of Corrective Action:
The Director of Pupil Services will meet with all District employees at their Department
meetings to review the required components of written assessment summaries. A
meeting will be held with outside contracted staffs that are unable to attend the in-district
meeting.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Pupil Services, Related Service Providers, and School
Completion:
Psychologists
12/03/2013
Evidence of Completion of the Corrective Action:
The Director of Pupil Services will review the necessary components of an assessment
summary. Staff will receive a copy of the template (paper and electronic copies) to be
used for writing assessment summaries. Documentation will include a signed participant
attendance sheet, training agenda, and copy of the template.
Description of Internal Monitoring Procedures:
Review of records will determine that the summary of the procedures employed by the
evaluator, the results of the assessment, or the diagnostic impressions of the student's
performance are included in assessment summaries.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 4 Reports of assessment results
Corrective Action Plan Status: Approved
Status Date: 09/18/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative description of the updated procedures related to
ensuring content for assessment reports (procedures employed, the results of the
assessment, diagnostic impressions), along with evidence of staff training on these
procedures, which will include but not be limited to memorandums, email
correspondence, training agenda, attendance sheets and copies of the materials
presented including sample templates. Please submit this to ESE on or before December
3, 2013. Subsequent to training, submit the results of an administrative review of a
sample of student records for each assessor for the content of assessment summaries.
Indicate the number of records reviewed, the number found to be compliant, an
explanation of the root cause for any continued noncompliance and a description of
additional corrective actions taken by the district to address any identified noncompliance.
Please submit this to ESE by May 16, 2014 *Please note when conducting administrative
monitoring the district must maintain the following documentation and make it available
to the Department upon request: a) list of student names and grade levels for the records
reviewed; b) date of the review; c) name of person(s) who conducted the review, with
their role(s) and signature(s).
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Millbury CPR Corrective Action Plan
4
Progress Report Due Date(s):
12/03/2013
05/16/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Millbury CPR Corrective Action Plan
5
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 8 IEP Team composition and attendance
Partially Implemented
Department CPR Findings:
Staff interviews and a review of student records indicated that IEP Teams do not
consistently include a representative of the district with the authority to commit district
resources or a general education teacher when a student is involved in a general
education program.
Description of Corrective Action:
The Director of Pupil Services will review the responsibilities of the role of Team Chair
including designation of authority to commit resources. The Director will review the
required staff at a Team Meeting, as well as the procedure to excuse staff from meetings.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Pupil Services, Team Chairpeople, and Building
Completion:
Principals
12/03/2013
Evidence of Completion of the Corrective Action:
The Director will provide training for Team Chair people designating authority to commit
resources as evidenced by a signed participant attendance sheet and agenda of training.
In addition, the Director requests that the building principal or assistant principal attend
all initial and re-evaluation meetings in their respective buildings.
Description of Internal Monitoring Procedures:
Review of records and interviews with staff
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion: SE 8 IEP Team composition
and attendance
Corrective Action Plan Status: Approved
Status Date: 09/18/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district will provide a narrative
description of the updated procedures related to the Team Meeting excusal process along
with evidence of staff training on these procedures, which will include but not be limited
to memorandums, email correspondence, training agenda, attendance sheets and copies
of the materials presented. The district will also conduct training on its responsibility to
have a Team member with the authority to commit resources at Team meetings. Please
submit this to ESE on or before December 3, 2013.
Subsequent to staff trainings, submit the results of an administrative review of a sample
of student records at each school level for: 1) attendance of Team member with authority
to commit services; 2) attendance of general education teacher when student is involved
in a general education program; and 3) proper process and documentation for excusal of
Team members. Indicate the number of records reviewed, the number found to be
compliant, an explanation of the root cause for any continued noncompliance and a
description of additional corrective actions taken by the district to address any identified
noncompliance. Please submit this to ESE by May 16, 2014. *Please note when
conducting administrative monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) list of student
names and grade levels for the records reviewed; b) date of the review; c) name of
person(s) who conducted the review, with their role(s) and signature(s).
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Millbury CPR Corrective Action Plan
6
Progress Report Due Date(s):
12/03/2013
05/16/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Millbury CPR Corrective Action Plan
7
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic: SE 9 Timeline for determination of eligibility
CPR Rating:
and provision of documentation to parent
Partially Implemented
Department CPR Findings: According to student record review, the district does not
consistently convene IEP Team meetings within 45 school working days after receipt of
parents' written consent to an initial evaluation or re-evaluation to determine student
eligibility and either propose an IEP and placement or provide a written explanation of the
finding of no eligibility.
Description of Corrective Action: The Director will meet with all Special Education
secretaries and Team Chairpeople to review timelines and regulations.
Title/Role(s) of Responsible Persons: Director of Pupil
Expected Date of
Services, Special Education secretaries, Team Chairpeople
Completion:
12/03/2013
Evidence of Completion of the Corrective Action: The Director will review timelines
and regulations. Special Education Secretaries and Team Chairpeople have already
received a 30- and 45-day calendar listing.
Description of Internal Monitoring Procedures: Review of records
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion: SE 9 Timeline for
determination of eligibility and provision
of documentation to parent
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 09/18/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district will provide a narrative
description of its new procedures with its planned internal oversight and tracking system
that identifies the person(s) responsible for monitoring to ensure consistently convening
IEP Team meetings within 45 school working days after receipt of parents' written consent
to an initial evaluation or re-evaluation to determine student eligibility and either propose
an IEP and placement or provide a written explanation of the finding of no eligibility.
Submit evidence of staff training on these procedures, which will include but not be
limited to memorandums, email correspondence, training agenda, attendance sheets and
copies of the materials presented on or before December 3, 2013. Subsequent to the
training, please conduct a review of student records for eligibility timelines. Select a
sample of student records from each school level, with the most recent IEP activity.
Review the records to determine whether the 45 day timelines has been met. Submit the
number of student records reviewed, the number of records that complied with the
requirements and for any record found in continued noncompliance, determine the root
cause(s) of the noncompliance and provide the district's plan to remedy the identified
noncompliance with this criterion by May 16, 2014.*Please note when conducting
administrative monitoring the district must maintain the following documentation and
make it available to the Department upon request: a) list of student names and grade
levels for the records reviewed; b) date of the review; c) name of person(s) who
conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
12/03/2013
05/16/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Millbury CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 14 Review and revision of IEPs
Partially Implemented
Department CPR Findings:
Staff interviews and a review of student records indicated that the district does not
consistently convene annual IEP meetings on or before the anniversary date to review,
revise, or develop a new IEP or refer the student for a re-evaluation.
Description of Corrective Action:
The Director will meet with district employees at their department meetings to review
timelines and regulations.
Title/Role(s) of Responsible Persons:
Expected Date of
Director or Pupil Services, Team Chairpeople, Building principals
Completion:
12/03/2013
Evidence of Completion of the Corrective Action:
The Team Chairpeople and Special Education secretaries will map out a tentative schedule
of monthly meetings at least two months in advance. Secretaries will send out meeting
invitations at least three weeks prior to the date of the meeting and provide a
confirmation phone call at least two days prior to the meeting date.
Description of Internal Monitoring Procedures: Review of records
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion: SE 14 Review and revision of
IEPs
Corrective Action Plan Status: Approved
Status Date: 09/18/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district will provide a narrative
description of its new procedures and internal oversight and tracking system identifying
the person(s) responsible for the monitoring of consistently convening IEP Team meetings
on or before the anniversary date to review, revise, or develop a new IEP or refer the
student for a re-evaluation. Also submit evidence of staff training, which will include but
not be limited to email correspondence, training agenda, attendance sheets and copies of
the materials presented. Please submit to ESE on or before December 3, 2013.
Subsequent to training, submit the results of an administrative review of a sample of
student records at each level for timely convening of annual Team meetings. Indicate the
number of records reviewed, the number found to be compliant, an explanation of the
root cause for any continued noncompliance and a description of additional corrective
actions to be taken by the district to address any continuing identified noncompliance.
Please submit this to ESE by May 16, 2014. *Please note when conducting administrative
monitoring the district must maintain the following documentation and make it available
to ESE upon request: a) list of student names and grade levels for the records reviewed;
b) date of the review; c) name of person(s) who conducted the review, with their role(s)
and signature(s).
Progress Report Due Date(s):
12/03/2013
05/16/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Millbury CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic: SE 18A IEP development and content
CPR Rating:
Partially Implemented
Department CPR Findings: A review of student records demonstrated that whenever a
student's evaluation indicates that a student's disability affects social skills development,
or when the student's disability makes him or her vulnerable to bullying, harassment or
teasing, the district does not always address the skills and proficiencies needed to avoid
and respond to bullying, harassment, or teasing.
Description of Corrective Action: The Director will meet with district employees at
their department meetings to review incorporating the skills and proficiencies needed to
avoid and respond to bullying. In addition, the Director will meet with Social Skills group
providers reviewing that social group topics and lesson objectives be aligned to the needs
of the students.
Title/Role(s) of Responsible Persons: Director of Pupil
Expected Date of
Services, Team Chairpeople, Building Principals, Social Skills
Completion:
Group providers
06/02/2014
Evidence of Completion of the Corrective Action: The Director and Building Principals
will review social skills groups for lesson planning/objectives. In addition, staff may
participate in a Michelle Garcia Winner course (May 19, 2014). Evidence will consist of
meeting agenda, signed participant attendance sheet, and lesson planning template
created with the Social Skills group providers.
Description of Internal Monitoring Procedures: Review of records, observations of
social skills groups
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion: SE 18A IEP development and
content
Corrective Action Plan Status: Approved
Status Date: 09/18/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative description of its updated procedures related to the
Team documenting its consideration of a student's risk of bullying and the provision of
skills and proficiencies to address or avoid bullying, harassment and teasing for students
whose disability affects social skills development, and students identified as vulnerable to
bullying. Additionally, the district will provide evidence of staff training on these
procedures, which will include but not be limited to memorandums, email
correspondence, training agenda, attendance sheet and copies of the materials presented.
Please submit this to ESE on or before by December 3, 2013. Subsequent to staff
training, submit the results of an administrative review of a sample of student records at
each level for consideration of vulnerability to bullying and the documentation and
provision of skills and proficiencies to address or avoid bullying, harassment and teasing.
Indicate the number of records reviewed, the number found to be compliant, an
explanation of the root cause for any continued noncompliance and a description of
additional corrective actions taken by the district to address any identified noncompliance.
Please submit this to the Department by May 16, 2014. *Please note when conducting
administrative monitoring the district must maintain the following documentation and
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Millbury CPR Corrective Action Plan
10
make it available to the ESE upon request: a) List of student names and grade levels for
the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, with their role(s) and signature(s).
Progress Report Due Date(s):
12/03/2013
05/16/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Millbury CPR Corrective Action Plan
11
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
Student records and staff interviews indicated that following the development of the IEP,
the district does not provide the parent with two (2) copies of the proposed IEP and
proposed placement.
Description of Corrective Action:
The Director of Pupil Services will review with the special education secretaries and Team
Chairpeople the regulation that states two copies of the proposed IEP and proposed
placement must be sent to parents.
Title/Role(s) of Responsible Persons:
Expected Date of
Director or Pupil Services, Special Education Secretaries, Team
Completion:
Chairpeople
09/30/2013
Evidence of Completion of the Corrective Action:
The Director has sent notice to the Team Chairpeople and special education secretaries
that two copies of the proposed IEP must be sent to parents. This should be noted on the
completed N1 under Enclosures: Other: 2 Copies of proposed IEP
Description of Internal Monitoring Procedures: Review of records
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion: SE 18B Determination of
placement; provision of IEP to parent
Corrective Action Plan Status: Approved
Status Date: 09/18/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district will provide a narrative
description of the updated procedures and internal oversight and tracking system
identifying the person(s) responsible for the oversight, including the date of the system's
implementation related to providing parents with two IEPs/proposed placement copies
within ten days of IEP development. Also provide evidence of staff training on this
procedure, which will include but not be limited to a memorandums, email
correspondence, training agenda, attendance sheets and copies of the materials
presented. Please submit to ESE on or before by December 3, 2013. Subsequent to staff
training, submit the results of an administrative review of a sample of student records
from all levels indicating on the Notice of Proposed School District Action (N1) that two
copies of the IEP have been provided to parents. Indicate the number of records
reviewed, the number found to be compliant, an explanation of the root cause for any
continued noncompliance and a description of additional corrective actions taken by the
district to address any identified noncompliance. Please submit this to ESE by May 16,
2014. *Please note when conducting administrative monitoring the district must maintain
the following documentation and make it available to the ESE upon request: a) list of
student names and grade levels for the records reviewed; b) date of the review; c) name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
12/03/2013
05/16/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Millbury CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 20 Least restrictive program selected
Partially Implemented
Department CPR Findings:
A review of student records indicated that when a student is removed from the general
education classroom, IEP teams do not always state why the removal is considered critical
to the student's program.
Description of Corrective Action:
The Director will meet with District staff at their department meetings to review least
restrictive environment and completion of the Non participation Justification statement as
outlined in the regulations.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Pupil Services, Team Chairpeople, Special Education
Completion:
secretaries, Special Education staff
12/03/2013
Evidence of Completion of the Corrective Action:
The Director will review regulations with all staff. Team Chairs and Special Education
secretaries will be required to review IEPs for completeness prior to mailing. Evidence will
include checklist to be used by Team Chairs and Special Education secretaries, and signed
participant attendance.
Description of Internal Monitoring Procedures:
Review of records
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion: SE 20 Least restrictive
program selected
Corrective Action Plan Status: Approved
Status Date: 09/18/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district will provide a narrative
description of its updated procedures related to a Team's documented justification for
removing a student from the general education environment, along with evidence of staff
training on these procedures which will include but not be limited to memorandums, email
correspondence, training agenda, attendance sheets and copies of the materials
presented. Please submit this to ESE on or before December 3, 2013. Subsequent to staff
training, submit the results of an administrative review of a sample of student records
from each level for non-participation justification statements in the IEP. Indicate the
number of records reviewed, the number found to be compliant, an explanation of the
root cause for any continued noncompliance and a description of additional corrective
actions taken by the district to address any identified continuing noncompliance. Submit
this to ESE by May 16, 2014. *Please note when conducting administrative monitoring the
district must maintain the following documentation and make it available to the ESE upon
request: a) list of student names and grade levels for the records reviewed; b) date of the
review; c) name of person(s) who conducted the review, with their role(s) and
signature(s).
Progress Report Due Date(s):
12/03/2013
05/16/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Millbury CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 24 Notice to parent regarding proposal or refusal to initiate or Partially Implemented
change the identification, evaluation, or educational placement of
the child or the provision of FAPE
Department CPR Findings:
Student records indicated that the district does not consistently summarize the following
on its Notice of Proposed School District Action (N1) for an evaluation or an IEP: 1) the
district's proposed action; 2) the reason for the district's action; 3) any rejected options;
4) the evaluation procedures, test, record or report used as the basis for the proposed
action; 5) other factors relevant to the school district's decision; or 6) recommended next
steps.
Description of Corrective Action:
The district will provide training to special education secretaries and Team Chairpeople on
completing the Notice of Proposed School District Action (N1) form.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Pupil Services, Team Chairpeople, Special Education
Completion:
secretaries
12/03/2013
Evidence of Completion of the Corrective Action:
The Director will review the process for completing Notice of Proposed School District
Action (N1) forms. Documentation will include a signed participant attendance sheet and
training materials used.
Description of Internal Monitoring Procedures:
Review of records
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 24 Notice to parent regarding
proposal or refusal to initiate or change
the identification, evaluation, or
educational placement of the child or the
provision of FAPE
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 09/18/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative description of its updated procedures related to
consistently completing its Notice of Proposed School District Action (N1) with evidence of
staff training on these procedures, which will include but not be limited to memorandums,
email correspondence, training agenda, attendance sheets and copies of materials
presented. Please submit this to ESE on or before by December 3, 2013. Submit this
information to ESE on or before December 3, 2013. Subsequent to staff training submit
the results of an administrative review of a sample of student records from each school
level. Indicate the number of records reviewed, the number found to be compliant, an
explanation of the root cause for any continued noncompliance and a description of
additional corrective actions taken by the district to address any identified noncompliance.
Please submit this to the ESE on or before by May 16, 2014. *Please note when
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Millbury CPR Corrective Action Plan
14
conducting administrative monitoring the district must maintain the following
documentation and make it available to the ESE upon request: a) List of student names
and grade levels for the records reviewed; b) Date of the review; c) Name of person(s)
who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
12/03/2013
05/16/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Millbury CPR Corrective Action Plan
15
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic: SE 25A Sending of copy of notice to Special
CPR Rating:
Education Appeals
Partially Implemented
Department CPR Findings: Staff interviews indicated that the district does not send
notice to the Bureau of Special Education Appeals that a parent has rejected an IEP within
five days as required.
Description of Corrective Action: The Director will review timelines and regulations
with Team Chairpeople and Special Education secretaries.
Title/Role(s) of Responsible Persons: Director of Pupil
Expected Date of
Services, Team Chairpeople, Special Education secretaries
Completion:
10/01/2013
Evidence of Completion of the Corrective Action: The Director has informed the
Team Chairpeople and Special Education secretaries to notify the Director's office when
IEPs have not been returned signed after 30 days. The Director will review the process for
notifying the BSEA of rejected IEPs. Documentation will include templates to be used for
mailings, as well as a signed participant attendance sheet and any other additional
training materials.
Description of Internal Monitoring Procedures: Review of records
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion: SE 25A Sending of copy of
notice to Special Education Appeals
Corrective Action Plan Status: Approved
Status Date: 09/18/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district will provide a narrative
description of its updated procedures and description of its internal oversight and tracking
system identifying the person(s) responsible for the oversight, including the date of the
system's implementation regarding the requirement of sending notice to the Bureau of
Special Education Appeals within five days that a parent has rejected an IEP. Please
submit evidence of staff training on these procedures, which will include but not be limited
to memorandums, email correspondence, training agenda, attendance sheets and copies
of the materials presented to ESE on or before by December 3, 2013. Subsequent to the
training, please conduct a review of student records for evidence of procedures related to
any rejected IEPs. Select a sample of student records from each school level, as
applicable, with the most recent IEP activity. Review the records to determine whether
the district has sent notice to the Bureau of Special Education Appeals that a parent has
rejected an IEP within five days as required. Submit the number of student records
reviewed, the number of records that complied with the requirements and for any record
found in continued noncompliance, determine the root cause(s) of the noncompliance and
provide the district's plan to remedy the identified noncompliance with this criterion by
May 16, 2014.*Please note when conducting administrative monitoring the district must
maintain the following documentation and make it available to the ESE upon request: a)
list of student names and grade levels for the records reviewed; b) date of the review; c)
name of person(s) who conducted the review, with their role(s) and signature(s).
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Millbury CPR Corrective Action Plan
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Progress Report Due Date(s):
12/03/2013
05/16/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Millbury CPR Corrective Action Plan
17
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic: SE 25B Resolution of disputes
CPR Rating:
Partially Implemented
Department CPR Findings: A review of student records indicated that within 15 days of
receiving notice that a parent has made an official hearing request to the Bureau of
Special Education Appeals, the district does not convene a meeting with the parent to try
to resolve the dispute.
Description of Corrective Action: The Director will review with the Team Chairpeople
and secretaries the process for a rejected IEP.
Title/Role(s) of Responsible Persons: Director of Pupil
Expected Date of
Services, Team Chairpeople, and Special Education secretaries
Completion:
12/03/2013
Evidence of Completion of the Corrective Action: The Director will review the process
for a rejected IEP. Evidence will include an agenda, signed participant attendance sheet,
and copies of rejected IEPs which are sent within the established time frame.
Description of Internal Monitoring Procedures: Review of records
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion: SE 25B Resolution of disputes
Corrective Action Plan Status: Approved
Status Date: 09/18/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district will provide a narrative
description of its updated procedures and internal oversight and tracking system
identifying the person(s) responsible for the oversight, including the date of the system's
implementation related to the district convening a meeting with parents within 15 days of
receiving notice that the parent has made an official hearing request to the Bureau of
Special Education Appeals to try to resolve the dispute when the parent has rejected the
IEP. Also submit evidence of staff training on these procedures, which will include but not
be limited to memorandums, email correspondence, training agenda, attendance sheets
and copies of the materials presented. Please submit this information to ESE on or before
December 3, 2013. Subsequent to the training, please conduct a review of student
records to determine which parents have made an official hearing request to the Bureau
of Special Education Appeals. Select a sample of student records from each school level,
to determine if the district convenes a meeting within 15 days with the parent to try to
resolve the dispute. Submit the number of student records reviewed, the number of
records that complied with the requirements and for any record found in continued
noncompliance, determine the root cause(s) of the noncompliance and provide the
district's plan to remedy the identified noncompliance with this criterion by May 16,
2014.*Please note when conducting administrative monitoring the district must maintain
the following documentation and make it available to the ESE upon request: a) list of
student names and grade levels for the records reviewed; b) date of the review; c) name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
12/03/2013
05/16/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Millbury CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic: SE 29 Communications are in English and
CPR Rating:
primary language of home
Partially Implemented
Department CPR Findings: A review of documents and staff interviews indicated that
progress reports are not translated for parents whose primary language is not English and
who have indicated a need for translations.
Description of Corrective Action: The Director will inform all district staff at their
department meetings that students whose primary language is not English and have
indicated a need for translation will need to send all documents (IEPs, progress reports,
etc.) to the Director's office to be translated.
Title/Role(s) of Responsible Persons: Director of Pupil
Expected Date of
Services, Team Chairpeople, Special Education Secretaries
Completion:
10/01/2013
Evidence of Completion of the Corrective Action: Special Education secretaries will
maintain a list of non-English speaking students. IEPs, evaluations, and progress reports
will be sent to the Director's office to be translated. A copy of the translated documents
will be maintained in students' files.
Description of Internal Monitoring Procedures: Review of records
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion: SE 29 Communications are in
English and primary language of home
Corrective Action Plan Status: Approved
Status Date: 09/18/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district will provide a narrative
description of new procedures along with a description of its internal oversight and
tracking system identifying the person(s) responsible for the oversight, including the date
of the system's implementation related to documenting translation of progress reports
when required along with evidence of staff training (including principals) on these
procedures. Evidence will include but not be limited to memorandums, email
correspondence, training agenda, attendance sheets and copies of the materials
presented. Please submit this to ESE on or before by December 3, 2013. Subsequent to
staff training, submit the results of an administrative review of a sample of student
records from all levels for progress reports which are translated for parents whose
primary language is not English and who have indicated a need for translations. Indicate
the number of records reviewed, the number found to be compliant, an explanation of the
root cause for any continued noncompliance and a description of additional corrective
actions taken by the district to address any identified noncompliance. Please submit this
to ESE by May 16, 2014. *Please note when conducting administrative monitoring the
district must maintain the following documentation and make it available to the ESE upon
request: a) list of student names and grade levels for the records reviewed; b) date of the
review; c) name of person(s) who conducted the review, with their role(s) and
signature(s).
Progress Report Due Date(s):
12/03/2013
05/16/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Millbury CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 46 Procedures for suspension of students with disabilities
Partially Implemented
when suspensions exceed 10 consecutive school days or a
pattern has developed for suspensions exceeding 10 cumulative
days; responsibilities of the Team; responsibilities of the district
Department CPR Findings:
A review of student records indicated that after conducting a manifestation determination,
the district does not provide special education services and access to the general
education curriculum when a student with disabilities has been suspended ten (10) days
or more. In addition, student records and interviews indicated that the district fails to
provide parents with the Notice of Procedural Safeguards at the time of the student's
suspension as required.
Description of Corrective Action:
The director will meet with the Team Chairpeople and Special Education secretaries to
review the procedure for suspension of students with disabilities.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Pupil Services, Team Chairpeople, Special Education
Completion:
secretaries
12/03/2013
Evidence of Completion of the Corrective Action:
The director will review the procedure for suspension of students with disabilities.
Evidence will include a signed participant attendance sheet and a template letter to be
sent to the parents including the enclosure of the Notice of Procedural Safeguards.
Description of Internal Monitoring Procedures:
Review of records
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 46 Procedures for suspension of
students with disabilities when
suspensions exceed 10 consecutive
school days or a pattern has developed
for suspensions exceeding 10 cumulative
days; responsibilities of the Team;
responsibilities of the district
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 09/18/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative of its updated procedures along with a description of
its internal oversight and tracking system identifying the person(s) responsible for the
oversight, including the date of the system's implementation related to suspension of
students with disabilities and provision of services, as applicable. Submit evidence of staff
training including Principals and Team Leader on these procedures, which will include but
not be limited to memorandums, email correspondence, training agenda, attendance
sheets and copies of materials presented. The district will also submit a copy of the
template letter to be sent to the parents to include the enclosure of the Notice of
Procedural Safeguards. Please submit this to ESE on or before December 3, 2013.
Subsequent to staff training, submit the results of an administrative review of a sample of
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Millbury CPR Corrective Action Plan
20
student records for students suspended 10 days or more indicating whether the district
provides special education services and access to the general education curriculum when
a student with disabilities has been suspended ten (10) days or more along with provision
of the Notice of Procedural Safeguards at the time of the student's suspension, as
required. Indicate the number of records reviewed, the number found to be compliant, an
explanation of the root cause for any continued noncompliance and a description of
additional corrective actions taken by the district to address any identified noncompliance.
Please submit this to ESE by May 16, 2014. *Please note when conducting administrative
monitoring the district must maintain the following documentation and make it available
to the Department upon request: a) list of student names and grade levels for the records
reviewed; b) date of the review; c) name of person(s) who conducted the review, with
their role(s) and signature(s).
Progress Report Due Date(s):
12/03/2013
05/16/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Millbury CPR Corrective Action Plan
21
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic: CR 3 Access to a full range of education
CPR Rating:
programs
Partially Implemented
Department CPR Findings:
A review of the district's documents and policies regarding access to a full range of
education programs demonstrated that gender identity and homelessness are not
included as protected categories.
Description of Corrective Action:
The Superintendent and the Leadership Team will revise documents and policies to
include gender identity and homelessness as protected categories.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Pupil Services, Superintendent
Completion:
12/03/2013
Evidence of Completion of the Corrective Action:
Update and revise district policies and present to School Committee.
Description of Internal Monitoring Procedures:
Document review
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 3 Access to a full range of education
programs
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 09/18/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide the proposed date with agenda when the School Committee will review this
district policy to add gender identity and homelessness as protected categories in nondiscrimination statements and submit this information to ESE on or before December 3,
2013. Subsequent to approved School Committee updated policies, please provide
evidence of samples of revised documents and a narrative of district plans to ensure
dissemination on the updated non-discrimination statements regarding access to a full
range of educational programs with the added categories of gender identity and
homelessness by May 16, 2014.
Progress Report Due Date(s):
12/03/2013
05/16/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Millbury CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic: CR 7 Information to be translated into
CPR Rating:
languages other than English
Partially Implemented
Department CPR Findings:
Document review and staff interviews indicated that important information and
documents such as report cards and progress reports are not translated for parents
whose primary language is not English and who have indicated a need for translations.
Description of Corrective Action:
Building principals and secretarial staff will forward important information and documents
to the office of the Director of Pupil Services for translation.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Pupil Services, Building Principals, Secretarial staff
Completion:
06/02/2014
Evidence of Completion of the Corrective Action:
Translated documents will be maintained in student files as well as in each building's main
office
Description of Internal Monitoring Procedures:
Review of records and documents
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 7 Information to be translated into
languages other than English
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 09/18/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit a narrative to ESE of the district's newly developed administrative procedures and
internal monitoring and tracking system to ensure that each building can identify any
parent/guardian or student who requests or requires translation of important documents
along with documentation of provision of such translations. Also provide evidence of staff
training (including Principals), which will include, but not be limited to memorandums,
email correspondence, training agenda, attendance sheets and copies of the materials
presented. Please submit this to ESE on or before December 3, 2013. Subsequent to staff
training, submit the results of an administrative record review of provision of required
translated documents. This review can include special education, ELE, and/or documents
from student cumulative files to ensure translations. Indicate the number of records
reviewed, the number found to be compliant, an explanation of the root cause for any
continued noncompliance and a description of additional corrective actions taken by the
district to address any identified noncompliance. Please submit this to ESE by May 16,
2014. *Please note when conducting administrative monitoring the district must maintain
the following documentation and make it available to the Department upon request: a)
list of student names and grade levels for the records reviewed; b) date of the review; c)
name of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
12/03/2013
05/16/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Millbury CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 8 Accessibility of extracurricular activities
Partially Implemented
Department CPR Findings:
A review of the district's documents and policies regarding accessibility of extracurricular
activities revealed that gender identity and homelessness are not included as protected
categories.
Description of Corrective Action:
The Superintendent and the Leadership Team will revise documents and policies regarding
accessibility of extracurricular activities revealed that gender identity and homelessness
are not included as protected categories.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Pupil Services, Superintendent
Completion:
12/03/2013
Evidence of Completion of the Corrective Action:
Update and revise district documents and policies and present to School Committee
Description of Internal Monitoring Procedures:
Document and policy review
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 8 Accessibility of extracurricular
activities
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 09/18/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide the proposed date with agenda when the School Committee will review this
district policy to add gender identity and homelessness as protected categories in nondiscrimination statements and submit this information to ESE on or before December 3,
2013. Subsequent to approved School Committee updated policy, please provide evidence
of samples of revised documents and a narrative of district plans to ensure dissemination
on the updated non-discrimination statement regarding access to extracurricular activities
with the added categories of gender identity and homelessness by May 16, 2014.
Progress Report Due Date(s):
12/03/2013
05/16/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Millbury CPR Corrective Action Plan
24
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 9 Hiring and employment practices of prospective employers
Partially Implemented
of students
Department CPR Findings:
A review of the district's documents indicated that the non-discrimination statement
signed by prospective employers recruiting at the high school does not include gender
identity as a protected category.
Description of Corrective Action:
The Superintendent and the high school principal will revise the district's nondiscrimination statement signed by prospective employers recruiting at the high school to
include gender identity as a protected category.
Title/Role(s) of Responsible Persons:
Expected Date of
Superintendent, Director of Pupil Services, High School Principal
Completion:
12/03/2013
Evidence of Completion of the Corrective Action:
Update and revise district's documents and present to School Committee
Description of Internal Monitoring Procedures:
Document review
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 9 Hiring and employment practices of
prospective employers of students
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 09/18/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide the proposed date with agenda when the School Committee will review this
district policy to add gender identity as a protected category in non-discrimination
statements and submit this information to ESE on or before December 3, 2013.
Subsequent to approved School Committee updated policy, please provide evidence of
revised documents and a narrative of district plans to ensure dissemination on the
updated non-discrimination statement signed by prospective employers recruiting at the
high school with the added category of gender identity by May 16, 2014.
Progress Report Due Date(s):
12/03/2013
05/16/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Millbury CPR Corrective Action Plan
25
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10A Student handbooks and codes of conduct
Partially Implemented
Department CPR Findings:
Document review indicated that the district does not have gender identity as a protected
category in its non-discrimination statement.
Description of Corrective Action:
The Superintendent and building principals will revise the non-discrimination statement to
include gender identity as a protected category.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Pupil Services, Superintendent, Building Principals
Completion:
09/11/2013
Evidence of Completion of the Corrective Action:
Handbooks have been revised and presented to the School Committee.
Description of Internal Monitoring Procedures:
Document review
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 10A Student handbooks and codes of
conduct
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 09/18/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide the proposed date with agenda when the School Committee will review this
district policy to add gender identity as a protected category in non-discrimination
statements and submit this information to ESE on or before December 3, 2013.
Subsequent to approved School Committee updated policy, please provide evidence of
revised documents and a narrative of district plans to ensure dissemination on the
updated non-discrimination statement regarding notice of gender identity as a protected
category in the student handbook and code of conduct by May 16, 2014.
Progress Report Due Date(s):
12/03/2013
05/16/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Millbury CPR Corrective Action Plan
26
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10B Bullying Intervention and Prevention
Partially Implemented
Department CPR Findings:
Documentation and staff interviews indicated that the district's Bullying Intervention and
Prevention Plan is not translated into the major languages of the district.
Description of Corrective Action:
The Director of Pupil Services will have the Bullying Intervention and Prevention Plan
translated into the major languages of the district.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Pupil Services, Superintendent, Building Principals
Completion:
12/03/2013
Evidence of Completion of the Corrective Action:
Translated plan will be kept on file in each building's main office
Description of Internal Monitoring Procedures:
Document review
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 10B Bullying Intervention and
Prevention
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 09/18/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a narrative of the district's plan including the role(s)person(s) responsible at each
level to ensure that it’s Bullying Intervention and Prevention Plan is translated into the
major languages of the district along with plans for access and dissemination. Please
submit this to ESE on or before December 3, 2013. Subsequent to translation of Bullying
Plans into identified major languages of the district, please submit the translated Bullying
Plan documents to ESE by May 16, 2014.
Progress Report Due Date(s):
12/03/2013
05/16/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Millbury CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 12A Annual and continuous notification concerning
Partially Implemented
nondiscrimination and coordinators
Department CPR Findings:
A review of documentation and interviews indicated that the district does not have gender
identity as a protected category in its non-discrimination statement.
Description of Corrective Action:
The Superintendent and the Leadership Team will revise the non-discrimination statement
to include gender identity as a protected category.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Pupil Services, Superintendent
Completion:
12/03/2013
Evidence of Completion of the Corrective Action:
Update and revise district documentation and present to School Committee
Description of Internal Monitoring Procedures:
Document review
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 12A Annual and continuous
notification concerning nondiscrimination
and coordinators
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 09/18/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide the proposed date with agenda when the School Committee will review this
district policy and present to the ESE on or before December 3, 2013. Upon School
Committee approval, please provide evidence including documents that the district has
revised and added gender identity as a protected category in its non-discrimination
statement concerning annual and continuous notification concerning non-discrimination
and coordinators by May 16, 2014.
Progress Report Due Date(s):
12/03/2013
05/16/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Millbury CPR Corrective Action Plan
28
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 14 Counseling and counseling materials free from bias and
Partially Implemented
stereotypes
Department CPR Findings:
Document reviews indicated that the district process to review counseling materials for
bias and stereotypes does not include gender identity as a protected category.
Description of Corrective Action:
The Superintendent and the Leadership Team will revise the process to review counseling
materials for bias and stereotypes to include gender identity as a protected category.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Pupil Services, Superintendent
Completion:
12/03/2013
Evidence of Completion of the Corrective Action:
Update forms used for reviewing counseling materials, present to School Committee
Description of Internal Monitoring Procedures:
Document review
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 14 Counseling and counseling
materials free from bias and stereotypes
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 09/18/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide the proposed date with agenda when the School Committee will review this
district policy and present this to ESE on or before December 3, 2013. Subsequent to
School Committee approval of the revised policy, please provide a narrative plan with
evidence of training for staff on the district's new process to review counseling materials
for bias and stereotypes with the added category of gender identity including, but not
limited to memorandums, email correspondence, training agenda, attendance sheets and
copies of the materials to ESE by May 16, 2014. Also submit the district's proposed date
that counseling materials will be reviewed, post-training to ESE by May 16, 2014.
Progress Report Due Date(s):
12/03/2013
05/16/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Millbury CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 15 Non-discriminatory administration of scholarships, prizes
Partially Implemented
and awards
Department CPR Findings:
A review of documentation and interviews indicated that the district's policy for
administering scholarships, prizes and awards does not include gender identity as a
protected category.
Description of Corrective Action:
The Superintendent and the Leadership Team will revise the district's policy for
administering scholarships, prizes and awards to include gender identity as a protected
category. In addition, the guidance counselors will reach out to outside agencies
sponsoring scholarships to update policies to include gender identity as a protected
category.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Pupil Services, Superintendent, Guidance Counselors
Completion:
06/02/2014
Evidence of Completion of the Corrective Action:
Update and revise district's policy and present to School Committee; High School
guidance counselor beginning to contact agencies to verify policies (Dollars for Scholars)
Description of Internal Monitoring Procedures:
Document review
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 15 Non-discriminatory administration
of scholarships, prizes and awards
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 09/18/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide the proposed date with agenda when the School Committee will review this
district policy and present this evidence to ESE on or before December 3, 2013. Provide
evidence of updated documents, dissemination and training for staff on the district's
revised policy, with date of implementation to ensure inclusion of gender identity as a
protected category when administering scholarships, prizes and awards to ESE by May 16,
2014.
Progress Report Due Date(s):
12/03/2013
05/16/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Millbury CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 18 Responsibilities of the school principal
Partially Implemented
Department CPR Findings:
A review of student records and documentation indicated that information on a student's
instructional supports provided in the general education setting prior to a special
education referral are not always provided to the Team for consideration during the
eligibility determination process.
Description of Corrective Action:
Instructional Support Team (IST) will institutionalize a procedure/form to share supports
that have been provided in the general education setting prior to a special education
referral with the Team.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Pupil Services, Building Principals and Assistant
Completion:
Principals
01/06/2014
Evidence of Completion of the Corrective Action:
Written procedure or form to share evidence between the IST team and Special Education
Team
Description of Internal Monitoring Procedures:
Review of records
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 18 Responsibilities of the school
principal
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 09/18/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of training for staff on IST procedures that includes but is not limited to
memorandums, email correspondence, training agenda, attendance sheets, forms and
copies of the materials presented. Please submit this to the ESE on or before December 3,
2013. Subsequent to staff training, submit the results of an administrative review of a
sample of student records from all levels demonstrating that information on a student's
instructional supports provided in the general education setting prior to a special
education referral is included in the record and can be provided to the Team for
consideration during the eligibility determination process. Indicate the number of records
reviewed, the number found to be compliant, an explanation of the root cause for any
continued noncompliance and a description of additional corrective actions taken by the
district to address any identified noncompliance. Please submit this to ESE by May 16,
2014. *Please note when conducting administrative monitoring the district must maintain
the following documentation and make it available to the Department upon request: a)
list of student names and grade levels for the records reviewed; b) date of the review; c)
name of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
12/03/2013
05/16/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Millbury CPR Corrective Action Plan
31
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 23 Comparability of facilities
Partially Implemented
Department CPR Findings:
The English Language Learner instructional space at Millbury High School is not
comparable to the instructional spaces provided to other groups of students, as the room
is too small for the instructional group size, is poorly ventilated, and lacks a white/black
board and computer.
Description of Corrective Action:
The High School principal will provide English Language Learners with an instructional
space at Millbury High School that is comparable to the instructional space of others.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Pupil Services, High School Principal
Completion:
08/26/2013
Evidence of Completion of the Corrective Action:
The principal has moved the instructional space. The room contains a white board, 8
student desks, a teacher desk, and a computer.
Description of Internal Monitoring Procedures:
Interviews, observations
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 23 Comparability of facilities
Corrective Action Plan Status: Approved
Status Date: 09/18/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a letter of written assurance from the Superintendent that at Millbury High
School, the Principal has provided English Language Learners with instructional space that
is comparable to the instructional space of others. Please submit to ESE on or before
December 3, 2013. The Department will conduct an onsite visit to verify this space by
May 16 , 2013.
Progress Report Due Date(s):
12/03/2013
05/16/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 24 Curriculum review
Partially Implemented
Department CPR Findings:
A review of documentation and interviews indicated that the district's curriculum review
process does not include gender identity as a protected category.
Description of Corrective Action:
The Superintendent and Director of Curriculum and Instruction will revise the district's
curriculum review process to include gender identity as a protected category.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Pupil Services, Superintendent, Director of Curriculum Completion:
and Instruction
12/03/2013
Evidence of Completion of the Corrective Action:
Update district's curriculum review process and present to School Committee
Description of Internal Monitoring Procedures:
Document review
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 24 Curriculum review
Corrective Action Plan Status: Approved
Status Date: 09/18/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide the proposed date with agenda as to when the School Committee will review this
district policy and present this information to ESE on or before December 3, 2013. Provide
evidence of training for staff on the updated curriculum review process, including a
training agenda, attendance sheet, a copy of the updated procedure/policy and copies of
training materials to ensure the inclusion of gender identity as a protected category when
reviewing curriculum. Please submit to ESE by May 16, 2014.
Progress Report Due Date(s):
12/03/2013
05/16/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 25 Institutional self-evaluation
Partially Implemented
Department CPR Findings:
A review of documentation indicated that the district does not include gender identity as a
protected category when annually evaluating all aspects of its K-12 program to determine
if all students have equal access to all programs, including athletics and other
extracurricular activities.
Description of Corrective Action:
The Superintendent and Leadership Team will revise the district's procedures for annually
evaluating all aspects of the K-12 program to include gender identity as a protected
category.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Pupil Services, Superintendent, Building Principals
Completion:
12/03/2013
Evidence of Completion of the Corrective Action:
Updated institutional self-evaluation procedures and present to School Committee
Description of Internal Monitoring Procedures:
Document review
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 25 Institutional self-evaluation
Corrective Action Plan Status: Approved
Status Date: 09/18/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide the proposed date with agenda as to when the School Committee will review this
district policy and present to ESE on or before December 3, 2013. Subsequent to revised
School Committee policy, provide evidence, including date of implementation of updated
procedures, documents and staff training to ensure that the district has included gender
identity as a protected category in its non-discrimination statement when annually
evaluating all aspects of its K-12 programs to determine if all students have equal access
to all programs, including athletics and other extracurricular activities. Please submit to
ESE by May 16, 2014.
Progress Report Due Date(s):
12/03/2013
05/16/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Millbury Public Schools
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by:
Kate Ryan
Director of Pupil Services
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: April 21, 2015
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Rating: Partially Implemented
Structure
Department CPR Finding: District documentation does not include “SEI Program Description
Forms” that specify the number of ESL instruction hours that all ELLs at all proficiency levels receive.
Therefore, there is no indication showing that the district meets the guidelines. Please see the
“Transitional Guidance on Identification, Assessment, Placement, and Reclassification of English
Language Learners August 2013”document as found at
http://www.doe.mass.edu/ell/guidance_laws.html
District documentation indicates that the district uses Cornerstone Book as their curriculum in grades
K-3 and core academic teachers’ lesson plans guide the ESL instruction in grades 4-12. Since
purchased materials cannot replace the curriculum districts are expected to develop based on WIDA
standards and ESL instruction does not target to teach core academic subjects, but rather should
provide explicit, direct and systematic instruction to learn the English language, the Department
concludes that the district does not have an ESL curriculum used for direct ESL instruction or a plan to
develop one that is aligned to the Massachusetts Curriculum Frameworks and the WIDA ELD
Standards. See the Department’s WIDA English Language Development Standards Implementation
Guide (Part I) at http://www.doe.mass.edu/ell/wida/Guidance-p1.pdf
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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Narrative Description of Corrective Action: The Director of Pupil Services, Director of Curriculum,
Instruction and Assessment, as well as building principals and ELL teachers will work collaboratively
to ensure that ELL students receiving ESL instruction as indicated in the “Transitional Guidance on
Identification, Assessment, Placement, and Reclassification of English Language Learners August
2013”. District leadership is creating an ELL Manual for the district. This manual will include “SEI
Program Description Forms”. This manual will be available in hard copy, as well as on the district’s
website.
The Director of Curriculum, Instruction, and Assessment and the Director of Pupil Services are
working with the ELL teachers to develop a curriculum that is aligned to the Massachusetts Curriculum
Frameworks and the WIDA ELD Standards.
District staff will participate in staff meetings and ongoing professional development sessions to
educate them on the ELL guidelines and district procedures.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Pupil Services,
Corrective Action Activity: 11/07/2014
Director of Curriculum, Building principals, ELL
teachers
Evidence of Completion of the Corrective Action: The Millbury Public School ELL Manual will
include PreK-12 Curriculum Maps that are aligned to the Massachusetts Curriculum Frameworks and
the WIDA ELD Standards.
Following professional development sessions, staff will complete PD evaluation forms. Feedback will
be used to drive additional PD opportunities and staff needs.
Description of Internal Monitoring Procedures: The Director of Curriculum, Instruction, and
Assessment and the Director of Pupil Services will work collaboratively with the ELL teachers to
ensure that curriculum mapping is ongoing to ensure that the curriculum is aligned to the
Massachusetts Curriculum Frameworks and the WIDA ELD Standards.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement
and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
1) Please, provide a detailed plan that shows that the district is providing sufficient ESL
instruction to all ELL students during the 2014-2015 school year based on the Department's
Transitional Guidance on Identification, Assessment, Placement, and Reclassification of
English Language Learners found at http://www.doe.mass.edu/ell/TransitionalGuidance.pdf
2) Please, complete district information in the attached spreadsheet labeled ELL List by school for
each ELL student in the district.
3) Please, submit the PreK-12 Curriculum Maps that are aligned to the Massachusetts
Curriculum Frameworks and the WIDA ELD Standards.
Progress Report Due Date(s): September 30, 2014 and January 15, 2015
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 6 Program Exit and
Rating: Partially Implemented
Readiness
Department CPR Finding: Millbury Public Schools “English Language Education Program and
Structure” document submitted by the district indicated that the determination as to whether to
reclassify a student is based on multiple criteria including ACCESS, W-APT and MCAS results.
However, there is no information provided regarding what the district’s policy is to interpret these
assessment results.
Narrative Description of Corrective Action: The Director of Pupil Services, Director of Curriculum,
Instruction and Assessment, as well as building principals and ELL teachers will work collaboratively
to ensure that ELL teachers receive ongoing professional development in the area of interpreting data.
District leadership is creating an ELL Manual for the district. This manual will include how assessment
results are interpreted to determine student reclassification. This manual will be available in hard copy,
as well as on the district’s website.
District staff will participate in staff meetings and ongoing professional development sessions to
educate them on the ELL guidelines and district procedures.
Title/Role of Person(s) Responsible for
Implementation: Director of Pupil Services,
Director of Curriculum, Building principals, ELL
teachers, classroom teachers
Expected Date of Completion for Each
Corrective Action Activity: 11/07/2014
Evidence of Completion of the Corrective Action: The Millbury Public School ELL Manual will
include criteria for reclassification of ELL students.
Following professional development sessions, staff will complete PD evaluation forms. Feedback will
be used to drive additional PD opportunities and staff needs.
Description of Internal Monitoring Procedures: The Director of Curriculum, Instruction, and
Assessment, the Director of Pupil Services, building principals and ELL teachers will work
collaboratively to ensure that individual student data is reviewed and the establish criteria is followed
to determine reclassification.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 6 Program Exit and
Readiness
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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Please submit a description of the district’s reclassification procedures, other supporting documents
such as annual review forms and the district’s program exit criteria showing that:
a- the district does not reclassify ELL students as Former Limited English proficient (FLEP)
until he or she is deemed English proficient and can participate meaningfully in all aspects of
the district’s general education program without the use of adopted or simplified English
materials and,
b- the district does not limit or cap the amount of time in which an ELL student can remain in a
language support program.
Progress Report Due Date(s): September 30, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 9 Instructional Grouping
Rating: Partially Implemented
Department CPR Finding: The district did not submit documentation about how students are
grouped when providing ESL instruction. Therefore, it is unclear whether the district only groups ELL
students together in instructional settings if their levels of English proficiency are similar as indicated
in G.L. c. 71A, § 4.
Narrative Description of Corrective Action: The building principals will collaborate with the ELL
teachers to review ELL students’ English proficiency levels. Using this data, as well as the guidelines
outlining the number of required hours of ESL instruction, students will be grouped to best meet
their needs.
Title/Role of Person(s) Responsible for
Implementation: Director of Pupil Services,
Director of Curriculum, Building principals, ELL
teachers, classroom teachers
Expected Date of Completion for Each
Corrective Action Activity: 11/07/2013
Evidence of Completion of the Corrective Action: The Millbury Public School ELL Manual will
include documentation about how students are grouped when providing ESL instruction. In addition,
ELL teachers will provide a copy of their weekly schedule and caseload, outlining students, their
English proficiency levels, and number of ESL instruction hours.
Description of Internal Monitoring Procedures: The building principals will work with the ELL
classroom teachers to ensure that all ELL students are grouped appropriately.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 9 Instructional
Grouping
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Millbury CPR Corrective Action Plan
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Required Elements of Progress Report(s):
Provide a copy of the most recent ESL teacher schedules for all grade levels district wide. All
schedules should include the following for each block of time:
1. Names of the ELL students
2. Grade level for each student
3. English proficiency level for each student.
Progress Report Due Date(s): September 30, 2014 and January 15, 2015
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parental Notification
Rating: Partially Implemented
Department CPR Finding: Student record review indicated that initial and annual written parent
notices are not always translated into the parent’s native language, and these notices are not
consistently in student records.
Narrative Description of Corrective Action: Initial and annual parent notices are available on district
letterhead in the major languages of the district. These notices are available through the office of the
Director of Pupil Services, and will be accessible via the district’s web page. ELL teachers will
complete these forms annually and disseminate to families in English and a translation in the parent’s
native language. Copies of these notices will be maintained in the students’ files.
Title/Role of Person(s) Responsible for
Implementation: Director of Pupil Services,
Building principals, ELL teachers
Expected Date of Completion for Each
Corrective Action Activity: 11/07/2014
Evidence of Completion of the Corrective Action: Student records will contain annual copies of
parent notifications in English and the parent’s native language. The District’s website will include
copies of translated parent notices.
Description of Internal Monitoring Procedures: The Director of Pupil Services and building
principals will conduct ongoing student record reviews to ensure that copies of parent notifications are
maintained in files. The Director of Pupil Services will maintain and update notices available on the
district’s web page.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10 Parental
Notification
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action: Please provide evidence of staff training on the required
elements of the updated parental notification letter which can be found at
http://www.doe.mass.edu/ell/guidance_laws.html . The parental notification letter must include the
following elements:
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Millbury CPR Corrective Action Plan
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a)
b)
c)
d)
e)
f)
g)
the reasons for identification of the student as ELL;
the child’s level of English proficiency;
program placement and/or the method of instruction used in the program;
how the program will meet the educational strengths and needs of the student;
how the program will specifically help the child learn English;
the specific exit requirements;
the parents’ right to apply for a waiver (see ELE 4), or to decline to enroll their child in the
program (see ELE 8); and
h) If the student has additional education needs that require Special Education Services, how
the Title III program will meet the objectives of the Individualized Education Plan (IEP)
and staff training must include these elements and must specifically address the need for
translation into the parents’ primary language.
Please include the agenda, training materials and sign-in sheets for training provided by September 30,
2014.
Required Elements of Progress Report(s): Please provide the results of a record review of a sample
of ELL student records from all levels to ensure that these files contain copies of the Parent
Notification letter and that these notices are translated into the parent’s primary language.
Please provide a detailed summary of the record review, including student’s grade level; method of
determination; and the results of the review. Include:
1) The number of records reviewed;
2) The number of records in compliance;
3) For all records not in compliance, determine the root cause(s) of the non-compliance; and
4) The district’s plan to remedy the non-compliance if applicable.
Please provide the results of the student record review by January 15, 2015.
*Please note that when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names
and grade level for the record review; b) Date of the review; c) Name of person(s) who conducted
the review, their roles(s), and their signature(s).
Progress Report Due Date(s): September 30, 2014 and January 15, 2015
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 14 Licensure Requirements
Rating: Not Implemented
Department CPR Finding: The district reports on the documentation that ESL instruction is provided
to ELL students by a licensed ESL teacher. However, neither the name nor the license information for
the ESL teacher(s) is provided. Therefore, there is no indication showing that the district has an ELE
program consistent with G.L. c. 71A, §§ 2 and 4.
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Millbury CPR Corrective Action Plan
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Narrative Description of Corrective Action: The Millbury Public Schools hires and employees
qualified staff as evidenced by their license issued by the Department of Elementary and Secondary
Education. At the time of our site visit, the district employed two licensed ESL teachers (M.
Hitzenbuhler License # 424246; C. Bates License #420113) providing ESL instruction to the ELL
students. To date, the district employs two licensed ESL teachers: C. Bates, license #420113 and C.
Thomas-Debari, license #444151. The Directors of Pupil Services and Curriculum, Instruction, and
Assessment have verified licensure information via ELAR.
Title/Role of Person(s) Responsible for
Implementation: Superintendent, Director of Pupil
Services, Director of Curriculum, Building
principals, ELL teachers
Expected Date of Completion for Each
Corrective Action Activity: 08/26/2013
Evidence of Completion of the Corrective Action: The Director of Pupil Services has verified the
ESL teachers’ licensure via ELAR. An ELAR print out is available and on file.
Description of Internal Monitoring Procedures: The Director or Pupil Services, Director of
Curriculum and building principals will verify ESL teacher licensure via ELAR annually. In addition,
ELL teachers will be responsible for providing evidence of re-licensure. Should the district be in need
of additional ESL teachers, through the hiring process administration will obtain a copy of the
applicants’ license and verify via ELAR.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 14 Licensure
Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): None required.
Progress Report Due Date(s): N/A
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 16 Equitable Facilities
Rating: Not Implemented
Department CPR Finding: The English Language Learner instructional space at Millbury High
School is not comparable to the instructional spaces provided to other groups of students, as the room
is too small for the instructional group size, is poorly ventilated, and lacks a white/black board and
computer.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Millbury CPR Corrective Action Plan
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Narrative Description of Corrective Action: The instructional space for English Language Learners
at the high school has been corrected. The classroom is located on the first floor B hallway and is
surrounded by general education classrooms. The space has an entrance, two egresses, two (2)
whiteboards, a bulletin board, a teacher desk and computer, shelves for storage, windows, four (4)
student desks, and a table with four (4) chairs for cooperative group work.
In a letter dated December 2, 2013, the Superintendent provided written assurance that the Millbury
High School principal has provided English Language Learners with instructional space that is
comparable to the instructional space of others.
Title/Role of Person(s) Responsible for
Implementation: Superintendent, Director of Pupil
Services, Director of Curriculum, Building
principals, ELL teachers
Expected Date of Completion for Each
Corrective Action Activity: 08/26/2013
Evidence of Completion of the Corrective Action: The English Language Learner instructional space
at Millbury High School has moved. The ESE visit will to verify the space.
Description of Internal Monitoring Procedures: Annually, the Millbury High School principal,
Director of Pupil Services, and ELL teacher will review the location and size of the space to ensure it is
comparable to that of instructional spaces used by other student groups.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 16 Equitable
Facilities
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action: A site visit was conducted on June 24, 2014. The original
space cited in the Coordinated Program Review had been moved for the 2013-2014 school year to
Room B112 and students were served in an adequate. For school year 2014-2015, students will be
served in an even larger space in Room A 115 which is comparable to that used of instructional spaces
used by other student groups. The space was observed and it is appropriate and acceptable. A floor
plan was submitted as well.
Required Elements of Progress Report(s): No further progress reports are required for this
criterion.
Progress Report Due Date(s): N/A
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program Evaluation
Rating: Not Implemented
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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Department CPR Finding: Staff interviews indicated the district does not evaluate the effectiveness of
its ELL programs and services. No program evaluation materials were submitted as evidence of
compliance for this criterion.
Narrative Description of Corrective Action: The Directors of Pupil Services and Curriculum,
Instruction, and Assessment will collaborate with ELL teachers and SEI endorsed teachers to develop
and implement an ELL Program Evaluation form to be reviewed annually. In addition, the district will
provide ongoing professional development sessions to educate district staff on the district’s ELL
programs and services.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Pupil Services,
Corrective Action Activity: 11/07/2013
Director of Curriculum, Building principals, ELL
teachers, classroom teachers
Evidence of Completion of the Corrective Action: The Millbury Public School ELL Manual will
include an ELL Program Evaluation document. This document will outline how the district evaluates
the effectiveness of the ELL programs and services.
Following professional development sessions, staff will complete PD evaluation forms. Feedback will
be used to drive additional PD opportunities and staff needs.
Description of Internal Monitoring Procedures: Annually, the Directors of Pupil Services and
Curriculum, Instruction, and Assessment will meet with building principals, ELL teachers, and
SEI endorsed teachers to review the ELL program.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17 Program
Evaluation
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action: Please provide a copy of the district’s document that will
be used to evaluate the ELE program and improve its services. An optional form may be accessed at:
http://www.doe.mass.edu/ell/resources.html. Please provide to ESE by September 30, 2014.
Required Elements of Progress Report(s): Please provide a copy of the district’s completed
evaluation with a narrative of goals and benchmarks as a result of the data collected from the
evaluation by January 15, 2015.
Progress Report Due Date(s): September 30, 2014 and January 15, 2015
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Millbury CPR Corrective Action Plan
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