MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Middleborough
CPR Onsite Year: 2011-2012
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 08/21/2012.
Mandatory One-Year Compliance Date: 08/20/2013
Summary of Required Corrective Action Plans in this Report
Criterion
SE 29
SE 32
Criterion Title
Communications are in English and primary language of
home
Parent advisory council for special education
SE 41
Age span requirements
SE 55
Special education facilities and classrooms
CR 7
Information to be translated into languages other than
English
Student handbooks and codes of conduct
CR 10A
CR 16
Notice to students 16 or over leaving school without a high
school diploma, certificate of attainment, or certificate of
completion
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
CR 18
Criterion Title
Responsibilities of the school principal
CR 24
Curriculum review
CR 25
Institutional self-evaluation
CPR Rating
Partially
Implemented
Partially
Implemented
Not Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 29 Communications are in English and primary language of
Partially Implemented
home
Department CPR Findings:
A review of student records and staff interviews indicated that although interpreters were
provided at meetings, translated communications, in particular, IEP documents and
progress reports, are not consistently provided when the primary language of the home is
other than English.
Description of Corrective Action:
Middleborough Public Schools will develop a plan to ensure that Communication are in
English and primary language of the home. This is the procedure that the district will
follow. Special Education will obtain a list of ELL students from the Home language
survey. The primary language section of the Administrative Data page will reflect the
home language. A Translation request form will be submitted to the PPS office while
processing the IEP. PPS Office will first contact our Foreign Language Department where
we have staff that can translate documents in Spanish, Portuguese, French and Russian.
If document cannot be translated internally, Catholic Charities Community Interpreter
Services will be contacted and contracted with to complete translation. All written
communication is then sent home to the parent in their primary language. Two IEPs are
given to the parent in primary language and English forms and translated forms are kept
in file. The district will continue to ensure and formalize procedures and processes for
translation of documents when requested by parents with limited English skills.
Title/Role(s) of responsible Persons:
Expected Date of
PPS Director
Completion:
Special Education Facilitators
10/01/2012
Evidence of Completion of the Corrective Action:
The following will be documented and provided as evidence: A dated memo to special
education facilitators and teachers referencing the review of Communication in English
and primary language of home for all written communications being sent home; all school
building level special education staff meeting agendas in which staff were advised of the
current procedures and processes related to translation of documents; and a review of
translated documents distributed to parents as requested.
Description of Internal Monitoring Procedures:
The yearly distribution of updated Special Education Handbooks to principals, Special
Education Facilitators, Special Education Teachers that review communications pertaining
to the procedures and processes set in place for translations as indicated on the Home
Language Survey forms, the list of such parents in each building requesting such
translations will be compiled by the Special Education facilitators and special education
teachers. Pupil Personnel Services Office will maintain a review of ELL student records
with parent communications.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 29 Communications are in English and
Status Date: 10/09/2012
primary language of home
Basis for Partial Approval or Disapproval:
The district reports that a plan to ensure that communication is in English and the primary
language of the home is being developed. This plan will include procedures for district
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Middleborough CPR Corrective Action Plan
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staff to follow to request documents to be translated when required for parents who have
requested this information in a language other than English.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the plan and procedures the district will follow and include a copy
of the memo sent to building principals, special education facilitators and teachers that
includes and references these procedures. This progress report is due December 7, 2012.
Please submit a copy of any translated documents that have been sent to parents,
including IEPs and progress reports. This progress report is due March 15, 2013.
Progress Report Due Date(s):
12/07/2012
03/15/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Middleborough CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 32 Parent advisory council for special education
Partially Implemented
Department CPR Findings:
A review of the documentation and interviews indicated that the Parent Advisory Council
has not been provided with opportunities to advise the district on matters that pertain to
the education and safety of students with disabilities or in the planning, development, and
evaluation of the school district´s special education programs.
Description of Corrective Action:
The District will develop a plan for the Parent Advisory Council on advising the district on
planning development, and evaluation of the school district's special education programs.
The Director of PPS will attend Parent Advisory Council Meetings. A survey will be
developed in conjunction with PAC to assess parent interest areas. A Special Education
Program Description was developed during the 2011-2012 school year and this will be
reviewed with the MPAC as a starting point. This document is also located on the school
district's web page. Input would be solicited from MPAC as to areas of need. Special
Education will participate in a Climate Survey on Site Level Issues and special education
programs. Results of survey and parent advisory council members input will be reviewed
at each MPAC meeting.
Title/Role(s) of responsible Persons:
Expected Date of Completion:
Director of PPS
06/30/2013
Evidence of Completion of the Corrective Action:
Evidence will be demonstrated by sharing Parent Advisory Agendas, Summary of Climate
Survey and special education programming.
Description of Internal Monitoring Procedures:
PAC Monthly Agendas with demonstrate time allotted for parental input during meetings
and Summary of surveys.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion: SE 32 Parent advisory council
for special education
Corrective Action Plan Status: Approved
Status Date: 10/09/2012
Basis for Partial Approval or Disapproval:
The district reports that a plan will be developed so that the Parent Advisory Council
(PAC) will have opportunities to advise the district on matters pertaining to the education
and safety of students with disabilities and participate in the planning, development, and
evaluation of the school district´s special education programs. The Director of Pupil
Personnel Services will establish and attend PAC meetings and a survey will be developed
to solicit parent input.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the PAC agenda of meetings thus far conducted or planned for
the current school year that will indicate that the district is including opportunities for the
PAC to advise the district on matters pertaining to the education and safety of students
with disabilities. Additionally, please submit a copy of the survey developed in conjunction
with the PAC to assess parent interest areas. This progress report is due December 7,
2012.
Progress Report Due Date(s):
12/07/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Middleborough CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 41 Age span requirements
Partially Implemented
Department CPR Findings:
A review of the documentation indicated that the Therapeutic Learning Center Program
classroom at the Mary K. Goode Elementary School has students with an age span that
exceeds 48 months.
Description of Corrective Action:
The Therapeutic Learning Center Program classroom does not have students with an age
span that exceeds 48 months for instruction. On Fridays there is the possibility that if all
students were on their target behavioral level, they may have the option for a reward
time during the same span. Classroom schedules have been adjusted so that no students
with an age span of more than 48 months exists.
Title/Role(s) of responsible Persons:
Expected Date of
Director of PPS
Completion:
Special Education Facilitator
12/01/2012
Evidence of Completion of the Corrective Action:
Monthly Class schedules with students Date of Birth will be generated by special education
teachers and maintained at a building level and at the Pupil Personnel Service Office.
Description of Internal Monitoring Procedures:
The special education teacher, special education facilitator and PPS Office will maintain
and monitor classroom rosters for all special education classrooms.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 41 Age span requirements
Corrective Action Plan Status: Approved
Status Date: 10/09/2012
Basis for Partial Approval or Disapproval:
The district reports that the structure of the Therapeutic Learning Center Program
classroom has been revised so that the age span does not exceed 48 months.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit an updated weekly schedule of the Therapeutic Learning Center Program
class that includes the initials of the students in the program and their dates of birth. This
progress report is due December 7, 2012.
Progress Report Due Date(s):
12/07/2012
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Middleborough CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
Observations and interviews indicated that the speech therapy room at the high school is
too small for the number of students served in the location.
Description of Corrective Action:
The Speech Therapy room at Middleborough High School has been relocated to another
area which would allow groups as large as 8 to meet in a comfortable and therapeutic
classroom setting. Materials, computers, assistive technology needs as well as locked file
cabinets were set up to meet the needs of students served in this location.
Title/Role(s) of responsible Persons:
Expected Date of
Director of PPS
Completion:
Building Principal
09/01/2012
Evidence of Completion of the Corrective Action:
The Speech Therapy room has been moved over the summer and set up in room 227.
The room is approximately 35' x 16' large.
Description of Internal Monitoring Procedures:
The Director of Pupil Personnel along with building principals will continue to survey the
buildings on yearly basis to determine that classroom locations and therapy areas are
appropriate and safe for students.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 55 Special education facilities and
Status Date: 10/09/2012
classrooms
Basis for Partial Approval or Disapproval:
The district reports that speech therapy service at Middleborough High School has been
relocated to a larger classroom to be able to accommodate larger groups of students, if
necessary.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The Department will visit the Middleborough High School for onsite verification of the
changes described by the district. The Department will contact the district to arrange for
a time to conduct the onsite visit prior to December 7, 2012.
Progress Report Due Date(s):
12/07/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Middleborough CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7 Information to be translated into languages other than
Partially Implemented
English
Department CPR Findings:
The document review indicated that the district has procedures for translating documents
and providing information to students/families whose first language is not English;
however, staff interviews and a review of student records showed that the procedures are
not always implemented in the district.
There was a lack of evidence that important documents, such as handbooks and codes of
conduct were translated and distributed to parents with limited English skills including
those who speak low-incidence languages.
Although there were families who indicated translation preferences on home language
surveys, a review of these student records provided no evidence that the parent received
translated information.
Description of Corrective Action:
The district will continue to ensure and formalize procedures and processes for translation
of documents such as handbooks and codes of conduct when requested by parents with
limited English skills. The ELL District Administrative Handbook will be reviewed with all
building principals prior to the start of every school year to go over such procedures and
processes to ensure all administration is well informed. This ELL Administrative Handbook
will be posted on the District's Website under the English Language Learner link.
Principals will ensure that appropriate building level staffs also are made aware on a
yearly basis of such procedures and processes as well. All principals will ensure a list of
requests for translation of documents by English limited parents is maintained and
updated throughout the school year.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Elementary Education/ELL Coordinator, Anita M.
Completion:
Rodriguez
05/01/2013
Principals
Evidence of Completion of the Corrective Action:
The following will be documented and provided as evidence: A dated memo to principals
referencing the review of the ELL Administrative Handbook; all school building level staff
meeting agendas in which staff were advised of the current procedures and processes
related to translation of documents; and a review of translated documents distributed to
parents as requested.
Description of Internal Monitoring Procedures:
The yearly August distribution of updated ELL Administrative Handbooks to principals;
review of communications pertaining to the procedures and processes set in place for
translations as indicated on the Home Language Survey forms, the list of such parents in
each building requesting such translations will be compiled by the principals and sent to
the Director of Elementary Education/ELL Coordinator's office and a review of ELL student
records with parent communications.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 7 Information to be translated into
Corrective Action Plan Status: Approved
Status Date: 10/09/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Middleborough CPR Corrective Action Plan
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languages other than English
Basis for Partial Approval or Disapproval:
The district reports that the procedure and process for translation of documents, such as
handbooks and codes of conduct when requested by parents with limited English skills,
will be formalized and reviewed annually with all building principals at the start of the
school year. Each building will maintain a list of requests for translation of documents by
parents of English language learners This list will be maintained and updated throughout
the school year and reviewed by the Director of Elementary Education/ELL Coordinator.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit evidence that all building principals have been informed of this information,
and that this information has been reviewed at staff meetings in all buildings. Include the
date and name of the presenter of the information, the agenda and training materials
used, and the signed attendance sheet indicating the title/role of staff. This progress
report is due by December 7, 2012.
Submit copies of translated information, such as handbooks and codes of conduct. Submit
this information by March 15, 2013.
Progress Report Due Date(s):
12/07/2012
03/15/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Middleborough CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10A Student handbooks and codes of conduct
Partially Implemented
Department CPR Findings:
A review of the documentation indicated that although the high school handbook includes
appropriate procedures for the discipline of students with special needs, it does not
include a reference to students with Section 504 Accommodation Plans.
Description of Corrective Action:
The high school handbook will be amended to include appropriate procedures for the
discipline of students with Section 504 Accommodation Plans.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Elementary Education, Anita Rodriguez
Completion:
Principal
12/01/2012
Evidence of Completion of the Corrective Action:
An amended high school handbook referencing the discipline of student with Section 504
Accommodation Plans. The amended high school handbook will be made available on the
school's website.
Description of Internal Monitoring Procedures:
Future handbooks will be reviewed by school based leadership team and School Council
will conduct an annual review and submit a report to the Superintendent ensuring
compliance to this requirement.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 10A Student handbooks and codes of
Status Date: 10/09/2012
conduct
Basis for Partial Approval or Disapproval:
The district reports that it will revise the high school handbook to include appropriate
procedures for the discipline of students with Section 504 Accommodation Plans.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the amended section of the high school handbook that includes
procedures for the discipline of students with Section 504 Accommodation Plans, as well
as documentation indicating that required staffs have been informed/trained on these
procedures. This progress report is due December 7, 2012.
Progress Report Due Date(s):
12/07/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 16 Notice to students 16 or over leaving school without a
Partially Implemented
high school diploma, certificate of attainment, or certificate of
completion
Department CPR Findings:
A review of the documentation indicated the notice for students 16 or over leaving school
without a high school diploma, certificate of attainment, or certificate of completion is only
addressed to the parent and not to the student. In addition, the letter that the district
spends annually to former students who have not yet earned their competency
determination and who have not transferred to another school only refers to students who
have not passed the MCAS, but does not inform these students of the availability of
publicly funded post-high school academic support programs and to encourage them to
participate in those programs. This letter is also only addressed to the parent and not the
student.
Description of Corrective Action:
The high school will revise their procedure and ensure that the letters mailed home to
parents of a student over 16 leaving school are also addressed to the student as well. In
addition, a new letter will be drafted and sent to both parents and student informing all
students who do not earn their competency determination and who have not transferred
to another school about the availability of public funded post-high school academic
support programs while encouraging them to participate.
Title/Role(s) of responsible Persons:
Expected Date of
High School Principal, Paul Branagan
Completion:
Guidance Department
01/01/2013
Evidence of Completion of the Corrective Action:
The revised form letter will be on file in the high school guidance office as well as copies
of letters sent out to parents and students annually regarding this issue. A list of students
who did not earn competency or transfers to another school will be kept on file annually
at the high school.
Description of Internal Monitoring Procedures:
This will now become a part of the procedural process at the high school and an agenda
and sign-in sheet for training relevant staff at the high school will be available by
01/01/2012.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 16 Notice to students 16 or over
Status Date: 10/09/2012
leaving school without a high school
diploma, certificate of attainment, or
certificate of completion
Basis for Partial Approval or Disapproval:
The district reports that it will revise its procedures and the notice sent to students 16 or
over leaving school without a diploma, certificate of attainment, or certification of
completion to ensure mailing occurs to both the parent and the student. In addition, the
district will revise the letter informing all students who did not earn their competency
determination and who have not transferred to another school about the availability of
publicly-funded post-high school academic support programs while encouraging them to
participate. This letter will be sent to the parent and the student.
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Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the annual written notice sent to the parent and the student 16 or
over leaving school without a diploma, certificate of attainment, or certification of
completion. Additionally, submit a copy of the letter sent informing students who did not
earn their competency determination and who have not transferred to another school
about the availability of publicly-funded post-high school academic support programs
while encouraging them to participate. This progress report is due December 7, 2012.
Submit the list of students, by initial, to whom the letters were sent. Submit this progress
report by March 15, 2013.
Progress Report Due Date(s):
12/07/2012
03/15/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Middleborough CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 18 Responsibilities of the school principal
Partially Implemented
Department CPR Findings:
A review of the documentation indicated that the District's Curriculum Accommodation
Plan (DCAP) was revised in March 2007 and staff interviews indicated that it does not
reflect the current practices of the district nor is it implemented in its entirety in the
district's buildings.
Description of Corrective Action:
The district will review and update where needed the District's Curriculum Accommodation
Plan to ensure that all efforts have been made to ensure the needs of all learners in the
general education program. All schools will have operable student assistance teams in
place before the end of the first term. All student supports and intervention efforts will
consistently be documented and placed in the student record.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Elementary Education, Anita Rodriguez Principals Completion: 06/30/2013
Evidence of Completion of the Corrective Action:
The district will update their District Curriculum Accommodation Plan that assists the
classroom teacher in analyzing and accommodating the needs of all learners in the
general education program. The content areas of reading and mathematics will be closely
monitored through direct and systemic instruction in small group when most applicable.
The delivery of services to address the needs of students whose behavior interferes with
learning will be provided. Data will be gathered from the supports and intervention efforts
offered to students in need and their results made available to parents/guardians.
Description of Internal Monitoring Procedures:
Throughout the year, building administrators working in tandem with the student
assistance teams will monitor progress of students that were brought before the team for
study. A compilation and summary review will be developed at the end of each year to
record, analyze and evaluate the new processes and use of the District's Curriculum
Accommodation Plan as to its intended outcome of assisting students.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 18 Responsibilities of the school principal
Status Date: 10/09/2012
Basis for Partial Approval or Disapproval:
The district reports that the District's Curriculum Accommodation Plan will be updated and
implemented.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the District Curriculum Accommodation Plan. Also submit
evidence that all building principals have been informed of this information, and that this
information has been reviewed at staff meetings in all buildings. Include the date and
name of the presenter of the information, the agenda and training materials used, and
the signed attendance sheet indicating the title/role of staff. This progress report is due
by March 15, 2013.
Progress Report Due Date(s):
03/15/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Middleborough CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 24 Curriculum review
Partially Implemented
Department CPR Findings:
The district reported in its documentation that teachers are advised to review all
educational materials for simplistic and demeaning generalizations, lacking intellectual
merit, on the basis of race, color, sex, religion, national origin and sexual orientation;
however, interviews indicated that teachers are not doing this consistently.
Description of Corrective Action:
For the 2012-2013 school year, principals will present CR Criterion #24 during a staff
meeting to all staff prior to the end of the first term. As part of the opening day agenda
for all staff for the 2013-2014 school year and future first teacher day openings, building
principals will instruct all staff to review all curriculum materials used in classrooms
throughout the year no matter what form of media used. The staffs are to review the
curriculum for any simplest and demeaning generalizations, lacking intellectual merit on
the basis of race, color, sex, religion, national origin, and sexual orientation and provide
balance and context for any such stereotypes depicted in such materials. All professional
staff will sign off on attending this staff meeting and the CR #24 will be added to faculty
handbooks. Criterion CR 24 will remain posted on the staff only link on the District's
website. Materials will be monitored during administrative walk through.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Elementary Education, Anita Rodriguez
Completion:
Principals
06/30/2013
Evidence of Completion of the Corrective Action:
For the current school year and in the future, the staff meeting agenda with the topic of
Criterion #24, curriculum review, as well as the sign in sheet for the staff meeting at
which this requirement was presented, the faculty handbook and District Webpage are all
forms of evidence for that this plan has been put into place.
Description of Internal Monitoring Procedures:
The training on curriculum review will be a procedural step that will occur at the initial
staff meeting of the year in each school within the district. Also, the website will maintain
the notification of curriculum review until further notice by the superintendent of schools.
All faculty handbooks will be reviewed by principals and School Councils to ensure this
regulation is clearly delineated in the handbook.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 24 Curriculum review
Corrective Action Plan Status: Approved
Status Date: 10/09/2012
Basis for Partial Approval or Disapproval:
The district reports that all staff will be required to review all curriculum materials used in
their classrooms and that these requirements have been reviewed with all staff at the
start on the 2012-2013 school year. In addition, training on curriculum review will occur
annually and this information will be located in the faculty handbook and school district
website.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit evidence of staff participation at initial staff meetings where training on the
requirements to review all curriculum materials used in classrooms for simplistic and
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Middleborough CPR Corrective Action Plan
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demeaning generalizations, lacking intellectual merit, on the basis of race, color, sex,
religion, national origin and sexual orientation occurred. Include the date and name of
the presenter of the training, the agenda, training materials used, and the signed
attendance sheet indicating the title/role of staff. This progress report is due by December
7, 2012.
Progress Report Due Date(s):
12/07/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Middleborough CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 25 Institutional self-evaluation
Not Implemented
Department CPR Findings:
A review of the documentation and interviews indicated that the school district has not
conducted an institutional self-evaluation annually for the purposes of ensuring that all
students, regardless of race, color, sex, religion, national origin, limited English
proficiency, sexual orientation, disability, or housing status, have equal access to all
programs, including athletics and other extracurricular activities.
Description of Corrective Action:
The District Leadership Team under the guidance of the Superintendent of Schools will
develop a procedure and timeline regarding a annual institutional self-evaluation. The
purpose of this self-evaluation is to ensure that all students, regardless of race, color,
sex, religion, national origin, limited English proficiency, sexual orientation, disability, or
housing status, have equal access to all programs, including athletics and other
extracurricular activities. Then student, family and staff surveys developed by K-12
Insight will take place. The result of these surveys will be used to make any necessary
changes in need of strengthening programs. It would be the goal to put these surveys out
at the start of the next school year.
Title/Role(s) of responsible Persons:
Expected Date of
Superintendent of Schools, Dr. Roseli Weiss
Completion:
Leadership Team
09/04/2013
Evidence of Completion of the Corrective Action:
Institutional Self-Evaluation Program
Student, Family and Staff surveys
Description of Internal Monitoring Procedures:
The superintendent of schools will check in periodically throughout the year with the
leadership team for effective feedback. The three surveys will be done each school year,
preferably at the end of the year for planning purposes the following school year. The
results of the surveys will be posted on the District Website and updated annually.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 25 Institutional self-evaluation
Corrective Action Plan Status: Approved
Status Date: 10/09/2012
Basis for Partial Approval or Disapproval:
The district reports that procedures will be developed for conducting an institutional selfevaluation annually for the purpose of ensuring that all students, regardless of race, color,
sex, religion, national origin, limited English proficiency, sexual orientation, disability, or
housing status, have equal access to all programs, including athletics and other
extracurricular activities. A survey will be created for staff, students and families and the
results will be used for feedback to the district for any changes that need to be made as a
result.
Please also note to include gender identity in the self-evaluation process.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the written plan for conducting an institutional self-evaluation and
include a copy of the survey developed that will be sent to staff, students and families for
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Middleborough CPR Corrective Action Plan
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feedback. This progress report is due December 7, 2012.
Please submit the results of the evaluation that includes the conclusions reached and
recommendations for the resolution of any identified issues that resulted from the
district's assessment of its K-12 program. This progress report is due March 15, 2013.
Progress Report Due Date(s):
12/07/2012
03/15/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Middleborough CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Middleborough Public School District
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Middleborough Public Schools/Anita M. Rodriguez,
Director of Elementary
Education
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: August 20, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 3 Initial Identification
Rating: Partially Implemented
Department CPR Finding: A review of the documentation and interviews indicated that the district is
using qualified staff to identify students who are limited-English-proficient (LEP); however, the results
of these initial assessments are not always used to determine levels of English proficiency for the
provision of services. There were students who were identified as non-LEP and receiving English as
Second Language (SL) instruction.
Narrative Description of Corrective Action:
1. All building principals and the ESL teacher will be given the District’s ELL Procedural
Handbook prior to the start of each school year. This handbook will be updated annually to
ensure consistency with the Department of Elementary and Secondary Education regulations as
they relate to ELL and FLEP students and their families.
2. All ELL students will be assessed using multiple measures to include but not limited to
ACCESS, W-APT, LAS, classroom observations, district formative and summative
assessments, where applicable the MCAS/PARCC.
3. The ESL teacher for the district will provide the Director of Elementary Education and the
building principals a list of LEP students and their schedule for servicing those students at the
start of the school year.
4. The ESL teacher will provide the Director of Elementary Education and the principals a list of
all students screened in their schools as a result of the District’s Home Language Survey and
included with the initial assessment data that was used to determine eligibility for Second
Language instruction.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Middleborough CPR Corrective Action Plan
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Title/Role of Person(s) Responsible for
Implementation: Director of Elementary Education
Expected Date of Completion for Each
Corrective Action Activity: June 30, 2014
Evidence of Completion of the Corrective Action:
1. ELL Procedural Handbook
2. ELL teacher’s schedule for service delivery.
3. Student roster with assessment results.
Description of Internal Monitoring Procedures:
1. Director of Elementary Education will provide an annually revised ELL Procedural Handbook
to the Superintendent of Schools and building principals.
2. Required data collection upon entry of ELL student into District as well as annual review of
fall and spring data both district as well as state level testing results.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 3 Initial Identification
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit a copy of the district’s 2013-2014 ELL Procedural Handbook distributed to administrators and
ELL teachers. Submit the handbook and evidence of training by February 10, 2014.
Submit the results of an internal review of records and indicate:
 Number of records reviewed
 Number of records in compliance
 Root cause for any non-compliance found
 Corrective actions taken to remedy each individual file
Submit the internal review by May 1, 2014.
Progress Report Due Date(s): February 10, 2014; May 1, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic ELE 4 Waiver Procedures
Rating: Not Implemented
Department CPR Finding: A review of the documentation indicated that the district does not have
waiver procedures or a waiver application that is consistent with M.G.L. Chapter 71A Section 5.
Narrative Description of Corrective Action:
1. The district will develop a waiver application that is consistent with M.G.L. Chapter 71A
Section 5 and include this letter in the District’s ELL Procedural Handbook for Administration
and Staff.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Elementary Education Corrective Action Activity: November 1, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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Evidence of Completion of the Corrective Action:
1. The waiver application will be implemented in the forms section of the District’s ELL
Procedural Handbook for Administration and Staff.
Description of Internal Monitoring Procedures:
1. The Director of Elementary Education will communicate to all principals when providing them with
the yearly updated ELL Procedural Handbook for Administration and Staff that if a waiver application
is to be developed that a copy of that is provided to the Director of Elementary Education/Director of
ELL Program upon completion of the process so that a record of all waivers is maintained at the district
level.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 4 Waiver Procedures
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
As evidence of implementation of waiver procedures and use of waiver applications, submit a copy of
the waiver procedures and waiver application forms used by the district along with an updated copy of
the district’s 2013-2014 ELL Procedural Handbook distributed to administrators and ESL teachers.
Refer to http://www.doe.mass.edu/ell/waiver.pdf#search=%22ell%22 for guidance and sample forms.
In addition, submit evidence of training appropriate staff on the waiver procedures. Evidence should
include a dated meeting agenda and staff attendance sheet. All documented evidence of waiver
procedures and use of waiver applications is due by February 10, 2014.
By May 1, 2014, submit a summary report of the district’s internal monitoring and report:
 Number of records reviewed
 Number of records in compliance
 Root cause for any non-compliance found
 Corrective actions taken to remedy each individual file
Progress Report Due Date(s): February 10, 2014; May 1, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Structure
Rating: Partially Implemented
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Middleborough CPR Corrective Action Plan
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Department CPR Finding: Documentation reviewed indicated that the district has not developed an
ESL/ELD curriculum. The district reported that content instruction is based on the Massachusetts
English Curriculum Frameworks and the English Language Proficiency Benchmarks and Outcomes at
each grade level.
Regarding the ESL curriculum, the district should note that the Department has new regulations in
place which may affect the district’s corrective action plan (CAP). Please refer to:
http://www.doe.mass.edu/retell/ for more information.
Concerning hours of ESL instruction, documentation reviewed indicated that except for English
language learners (ELLs) at levels 4 and 5 on the MEPA (Massachusetts English Proficiency
Assessment), all other ELLs are not receiving hours of ESL instruction that are consistent with
Department guidelines. (Please refer to http://www.doe.mass.edu/mcas/mepa/guidance.html - p. 5).
Please refer to ELE 15 for comments on professional development requirements.
The Department concluded that the district does not have a fully implemented SEI program as required
by Chapter 71A. The district does not have an ESL curriculum, there are content area teachers who
have not met the SEI training requirements, and the amount of hours of ESL instruction provided to
most ELLs is inconsistent with Department guidance.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Middleborough CPR Corrective Action Plan
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Narrative Description of Corrective Action:
1. The administrative team and the ESL teacher will work together on creating staff/student
schedules to reflect the DESE’s recommended number of service hours based on students’
proficiency levels, ACCESS scores, other pertinent testing information associated with the
students. When creating the student schedules, the district will try to keep ELL students
together in a particular block of teachers who have had the trainings in order to align with the
DESE’s RETELL trained staff regulations. This will be implemented for September 2013
when possible as students schedules have been set for the school year. This will go into full
effect in September 2014 when Cohort 1 of our 3 Cohorts will have completed the SEI
Endorsement course.
2. The district has a master list of teachers who will be trained this year as mandated by RETELL.
The list of teachers and administrators assigned to the Cohort Year 1 for the SEI Endorsement
course will be attached to this CAP. Please note that the identified teachers in the security
portal do not accurately reflect the entire district of teachers who had category training. The
District continued to send teachers to category training through 2011-2012 school year. We
were told not to send any after that as the RETELL initiative would soon be underway. Please
know that we had a enrollment allotment of 6 for the SEI Endorsement and we have 10
teachers enrolled. Thus, we surpassed our requirement as well as the 10% cap. (The master list
will be attached).
3. The district has begun the process of realigning the K-12 curriculum program with the 2011
Massachusetts Curriculum Framework for ELA and Literacy and the 2011 Massachusetts
Curriculum Framework for Mathematics. The ESL teacher will assist with the curriculum
teams to have our curriculum aligned with the WIDA standards. The district will also refer to
the MA DESE Guide for Developing A Content-Based English as a Second Language
Curriculum for guidance. We have sent our ESL teacher to the two day WIDA training along
with an ELA teacher from the secondary level. The curriculum is being piloted as units are
developed. The district is using Understanding by Design from K -12 for unit design. Once
the curriculum is fully implemented, our ESL teacher will check with the teachers of ELLs as
to how the lesson plans are reflective of the WIDA standards and offer assistance in supporting
the lessons with such standards. ESL materials specially Language Power for ELL learners by
Teacher Created Materials have been purchased and are used at the K-5 in the SEI program.
Most recently we purchased the enVisionMATH CCSS mathematics program for grades K-5
which has differentiated instruction clearly listed for every lesson for ELL students. WIDA
Can Do Booklets have been purchased and referenced for use at all levels by our ESL teacher
as well as the infusion of WIDA ELD standards to support the social, instructional and
academic language that our ELL students need to engage with their peers and teachers and
curriculum in their everyday world.
Title/Role of Person(s) Responsible for
Implementation: Director of Elementary
Education, Principals, Directors of Curriculum
Expected Date of Completion for Each
Corrective Action Activity: August 1, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Middleborough CPR Corrective Action Plan
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Evidence of Completion of the Corrective Action:
1. The District Professional Development Three Year Plan will include the 15 hours of WIDA
Professional Development as required by RETELL. All who hold a license as a teacher in
Massachusetts are to have 15 DPS in RETELL -WIDA by July 1, 2016 for licensing
requirement.
2. List of SEI Endorsed Teachers and Administrators for Cohort 1
3. List of teachers and administrators enrolled in SEI Endorsement course for Cohort 2
This document will be attached with this CAP as we did follow the requirements of “eligible
and available” as ESE stated when applying the RETELL SEI Endorsement requirements. We
have followed this precisely since RETELL has been a mandate to the timeliness as possible as
the district is Cohort 2 which will begin during the fall of 2013-2014.
Description of Internal Monitoring Procedures:
1. Three year Professional Plan outline.
2. The Director of Elementary Education will oversee the enrollment process for the SEI
Endorsement courses by maintaining the district spreadsheet for all teachers who have ELLs
on their student rosters. The Director of Elementary Education will receive such rosters from
each building principal with ample time to notify “eligible and available” teachers for
registration for the SEI Endorsement courses. The Director of Elementary Education will serve
as the liaison between the District and the ESE regarding RETELL.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement
and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
1- Although creating staff/student schedules to reflect the DESE’s recommended number of service
hours is a part of the corrective action plan submitted by the district, it is not clear how the district
will monitor the progress of this plan or what kind of documentation will be submitted to the
Department as an evidence of completion.
2- The Department accepts the district’s plan to ensure that all core academic teachers with ELLs
and administrators that supervise core academic teachers of ELLs are endorsed. No further
submission is required at this time.
3- The Department appreciates the district’s efforts to realign the K-12 curriculum program with the
2011 Massachusetts Curriculum Framework for ELA and Literacy and the 2011 Massachusetts
Curriculum Framework for Mathematics and also to seek ESL teachers to have the curriculum
aligned with the WIDA standards. However, the corrective action plan does not address ESL
standards or curriculum in its proposed CAP. The district should provide the Department with
information about the process of developing ESL curriculum that integrates the WIDA standards
as well as the timeline for implementation.
4- The Department accepts the district’s plan to ensure that all core academic teachers with ELLs
and administrators that supervise core academic teachers of ELLs are endorsed. No further
submission is required at this time.
Department Order of Corrective Action: See below.
Required Elements of Progress Report(s):
1- Please provide a detailed plan that shows that the district is providing sufficient ESL instruction to
all ELL students during the 2013-2014 school year based on the Department's Transitional
Guidance on Identification, Assessment, Placement, and Reclassification of English Language
Learners found at http://www.doe.mass.edu/ell/TransitionalGuidance.pdf
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Middleborough CPR Corrective Action Plan
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2- Please complete district information in the attached spreadsheet labeled ELL List by school for
each ELL student in the district.
3- Submit a plan that includes information about a process for reviewing or developing ESL
curriculum that integrates WIDA ELD standards.
Progress Report Due Date(s): February 10, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 7 Parent Involvement
Rating: Not Implemented
Department CPR Finding: There was no indication from the documentation, interviews or student
records of the district’s efforts to include parents or guardians of LEP students in matters pertaining to
their children’s education.
Narrative Description of Corrective Action:
1. During the spring of 2013 the Director of Elementary Education and the ESL Teacher held a
parent night. ELL parents were invited to this event by a personal phone call made to them by
the ESL teacher. The assistant principal from the high school and an elementary teacher
attended as well. The ESL teacher went over the program services as well as how to read the
ACCESS parent report as the event was held just prior to the reports being sent to the homes of
students who took the assessment in January 2013. The plan is to continue to offer ELL
Parent- Guardian Nights throughout the school year as a means to introduce the
parents/guardians to what the community and schools have to offer them.
2. The Superintendent of Schools will inform principals to encourage ELL parent/guardian
participation on school councils, interview committees, and parent advisory councils. These
discussions will take place during the Superintendent’s Leadership Meetings.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Elementary
Corrective Action Activity: June 30, 2014
Education, Principals and Superintendent
Evidence of Completion of the Corrective Action:
1. Invitations to the ELL Parent-Guardian Night Events will be provided as documented
evidence.
2. Principals will provide documented evidence of how they seek out involvement with ELL
parents/guardians for councils on which parents/guardians serve.
Description of Internal Monitoring Procedures:
1. As part of the Leadership Council, the Superintendent of Schools will remind administration at
the start of each school year the importance of offering ELL parental participation in matters
pertaining to their children’s education. This will be evident in the agendas for these meetings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: : ELE 7 Parent Involvement
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Middleborough CPR Corrective Action Plan
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As evidence of the district’s outreach to parents and guardians of LEP students, provide sample notices
sent home to parents informing them of events and encouraging involvement in parent advisory
councils, committees, etc.
Progress Report Due Date(s): February 10, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parental Notification
Rating: Partially Implemented
Department CPR Finding: A review of the documentation and interviews indicated not all required
elements are included in the parent notification letter to parents; specifically detailed information on
the child’s level of English proficiency and placement information. In addition, interviews confirmed
that the letter is not provided annually.
Narrative Description of Corrective Action:
1. The Director of Elementary Education/ELL Director and ESL Teacher will ensure that all
parental notification letters in the future will be complete with all required elements. The
district will revise their standard form letter to ensure detailed information on their child’s level
of English proficiency and placement is clearly stated. A copy of the letters will be in kept in
the Office of the Director of Elementary Education/ELL Program.
2. The Director of Elementary Education will ensure that parents of all ELL students will receive
an annual letter in the spring regarding student progress.
Title/Role of Person(s) Responsible for
Implementation: Director of Elementary Education
Expected Date of Completion for Each
Corrective Action Activity: November 1, 2013
Evidence of Completion of the Corrective Action:
1. Revised Parent Notification Letter
2. Folder of Parent Notification Letters sent out during the school year
3. Letter for Annual Parent Notification on Student Progress
Description of Internal Monitoring Procedures:
1. The Director of Elementary Education/ELL Director will check in with the principals and ESL
teacher to ensure that the ELL student records are appropriately maintained according to ESE
ELL guidelines using the ELL Folder Checklist as developed during the 2011-2013 CPR
Review.
2. The Director of Elementary Education will sign and receive a copy of all Annual Parent
Notification on Student Progress letters from the ESL teacher.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10 Parental
Notification
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit a copy of the updated parental notification letter by February 10, 2014. The district may wish
to use the letter developed by the Department that can be found at
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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http://www.doe.mass.edu/ell/resources.html.
By May 1, 2014, submit the results of an internal review of records and indicate:
 Number of records reviewed
 Number of records in compliance
 Root cause for any non-compliance found
 Corrective actions taken to remedy each individual file
Progress Report Due Date(s): February 10, 2014; May 1, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access to Academic Rating: Partially Implemented
Programs and Services
Department CPR Finding: A review of the documentation and interviews indicated that not all
classroom teachers are sufficiently trained in sheltering English content. Therefore, students with
limited English proficiency are not taught to the same academic standards and curriculum as all
students and are not provided with the same opportunities to master such standards. In addition, the
hours of English language development delivered by the English as a Second Language teacher do not
meet the minimum recommended hours for each proficiency level.
Narrative Description of Corrective Action:
1. The District has a master list of teachers who will be trained this year as mandated by
RETELL. The list of teachers and administrators assigned to the Cohort Year 1 for the SEI
Endorsement course will be attached to this CAP. Please note that the identified teachers in
the security portal do not accurately reflect the entire district of teachers who had category
training. The District continued to send teachers to category training through 2011-2012
school year. We were told not to send any after that as the RETELL initiative would soon be
underway. Please know that we had a enrollment allotment of 6 for the SEI Endorsement and
we have 10 teachers enrolled. Thus, we surpassed our requirement as well as the 10% cap.
(The master list will be attached). The District will continue to follow the requirements of
RETELL regarding the SEI Endorsement course participation for the second and third cohort
year for our district of which is a Cohort 2 District in the Commonwealth.
2. The ESL teacher(s) and building principals will use the ESE Programming Guide when
determining recommended hours of service delivery for each ELL student based on their
current proficiency level. The ESE’s program guidelines will be used at each meeting when
setting schedules as the start of the school year.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Elementary
Corrective Action Activity:
Education/ELL Director and Building Principals
1. June 30, 2014
2. October 1, 2013
Evidence of Completion of the Corrective Action:
1. A roster of teachers who have SEI Endorsement will be maintained at the district level and each
building principal will be provided such list yearly prior to the designing of student rosters.
2. Principal and ESL teacher will be given the program guidelines for determining service delivery
hours as based on proficiency levels.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Middleborough CPR Corrective Action Plan
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Description of Internal Monitoring Procedures:
1. The Director of Elementary Education/ELL Director will meet periodically during the school
year with the ESL teacher and review the schedules for each student as well as their
proficiency levels as based on ACCESS.
2. The ESL teacher(s) will provide both principals and the Director of Elementary Education/ELL
Director student rosters with proficiency levels and student schedules.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11 Equal Access to
Academic Programs and Services
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5 and ELE 15.
Department Order of Corrective Action: See ELE 5 and ELE 15.
Required Elements of Progress Report(s): See ELE 5 and ELE 15.
Progress Report Due Date(s): See ELE 5 and ELE 15.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 13 Follow-up Support
Rating: Not Implemented
Department CPR Finding: There was no indication from the documentation, interviews or student
records of the procedures for monitoring former LEP students or that the students were monitored
after exiting an English language education program.
Narrative Description of Corrective Action:
1. Procedures will be put into place to monitor students who have exited the English learner
education program for two years.
2. A form will be developed for monitoring purposes should a student need to be reissued testing
based on lack of successful performance.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Elementary
Corrective Action Activity: March 1, 2014
Education/ELL Director and Building Principals
Evidence of Completion of the Corrective Action:
1. The English Language Learner Procedural Handbook for Administration and Staff of the
Middleborough Public Schools will be revised to include Monitor Procedures for Former
English Language Learners.
2. Documentation form for FLEP students who are not meeting with success will be implemented
for teachers to fill out and provide to the building principal and ESL teacher.
3. Building principals will provide the Director of Elementary Education/Director of ELL a list of
all FLEP students who are reclassified as ELLs.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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Description of Internal Monitoring Procedures:
1. By October 1st of each school year, the Director of Elementary Education/Director of ELL will
provide a master list of all students that have been reclassified. This will include data for two years.
2. The monitoring process will include the following steps: a) Each principal and ESL teacher will
receive a copy of the master list for each their assigned school, b)principals will disseminate the
monitor forms found in the procedural handbook to all core academic teachers and guidance counselors
and school adjustment counselors, c) principals and ESL teachers(s) will monitor any forms turned in
by teachers requiring action be taken for FLEP students who are not performing successfully and
identified students will be reevaluated to determine if they are to be reclassified as an ELL student and
then reenter ESL services. ACCESS testing will then resume and then the cycle to determine services
will continue as it does for an ELL student.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 13 Follow-up Support
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
The district described its plan for internal monitoring of FLEP students and the use of monitoring
forms, but it did not explain the training of classroom teachers on the use of the FLEP monitoring
forms.
Department Order of Corrective Action:
Provide the district’s plan for training classroom teachers in providing follow-up support to FLEP
students and on the use of the newly-developed FLEP monitoring forms.
Required Elements of Progress Report(s):
Submit documentation of procedures for monitoring students, including the monitoring forms, and
provide evidence of training on these procedures by February 10, 2014.
By May 1, 2014, submit a summary report on the district’s internal monitoring of FLEP student
records and indicate:
 Number of records reviewed
 Number of records in compliance
 Root cause for any non-compliance found
 Corrective actions taken to remedy each individual file
Progress Report Due Date(s): February 10, 2014; May 1, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional Development
Requirements
Rating: Partially Implemented
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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Department CPR Finding: Documentation reviewed indicated a multi-year plan for Sheltered
English Immersion (SEI) Professional Development. The plan included information on SEI training
only for school year 2011-12. Also, the district reported that some content area teachers have been
trained in some of the SEI categories; however, no teacher has completed the required SEI
categories. Therefore, ELLs are not receiving instruction from qualified content area teacher as
required by Chapter 71A
The district should note that the Department’s regulations and requirements concerning SEI training
have changed. Refer to: http://www.doe.mass.edu/retell/ for more information.
Narrative Description of Corrective Action:
1. The district will maintain a list of all teachers who complete the SEI Endorsement course as
well as administrators who complete the administrative course.
2. Each July each principal will provide the Director of Elementary Education a list of teachers
who are eligible and available for the SEI Endorsement course for the second and third cohort
years.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Superintendent of Schools and
Corrective Action Activity: August 1, 2014
the Director of Elementary Education
Evidence of Completion of the Corrective Action:
1. List of SEI Endorsed teachers from cohort year one.
2. List of teachers who are available and eligible for cohort two (2014-2015).
Description of Internal Monitoring Procedures:
1. The superintendent of schools will ensure that the list of SEI Endorsed Teachers is shared with the
principals prior to the start of the school year to ensure all ELL students are with qualified content area
teacher as required by Chapter 71A.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 Professional
Development Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): None required.
Progress Report Due Date(s): N/A
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program Evaluation
Rating: Not Implemented
Department CPR Finding: A review of the documentation and interviews indicated that the district
has not conducted periodic evaluations of the effectiveness of its English Language Education program
in developing students’ English language skills and increasing their ability to participate meaningfully
in the educational program.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Middleborough CPR Corrective Action Plan
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Narrative Description of Corrective Action:
1. Conduct an institutional self-evaluation summary based on progress reports, report cards, two
year monitoring of FLEP students, district testing, and state wide assessments, including
MCAS/PARCC and ACCESS. The use of attendance data and discipline data will be used as
well. The summary will include an individual analysis as well as groups of students to
determine the effectiveness of the program.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Elementary Education Corrective Action Activity: July 31, 2014
Evidence of Completion of the Corrective Action:
1. Summary report including findings and action steps for improvement.
2. Administrative teams comprised of principals, assistant principals and directors will be developed
to design action plans.
3. Action plans will be developed by the teams as listed above.
Description of Internal Monitoring Procedures:
1. Discussion of yearly institutional self –evaluation summary along with the development of action
steps needed as a result of such self-evaluation will take place each July at the close of a school year in
preparation for the upcoming school year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17 Program Evaluation
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of the district’s progress in the development of an ELL program evaluation by
February 10, 2014.
Submit a copy of the program evaluation by May 1, 2014.
Progress Report Due Date(s): February 10, 2014; May 1, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of ELL Students
Rating: Partially Implemented
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Middleborough CPR Corrective Action Plan
30
Department CPR Finding: A review of student records indicated that required information and
documentation was not consistently evident. The records did not always include the following: the
home language survey, results of identification and proficiency tests and evaluations, progress reports
and report cards, information about the student’s previous school experiences and parent notification
letters. In addition, there was no information translated into the parent’s native language where
translations were requested by the parent.
Narrative Description of Corrective Action:
1. Records will continue to be maintained for every identified ELL and former ELL student.
These will be housed in both at the school office and in the office of the Director of
Elementary Education.
2. There will be a checklist used to ensure that the following records are included in the files: the
home language survey, results of identification and proficiency tests and evaluations, annual
progress reports and report cards, information about the student’s previous school experiences,
if applicable, and parent notification letters. When translation of documents is requested by
parents, copies of such translations will be in the student files as well.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Elementary Education Corrective Action Activity: June 30, 2014
and Building Principals
Evidence of Completion of the Corrective Action: Student files are properly maintained and
appropriate forms are included in such files. Checklist will be attached to each student file.
Description of Internal Monitoring Procedures:
1. Periodic checks by the Director of Elementary Education and the building principals of such
files.
2. Periodic reminders at Leadership Meetings to principals to remind ESL teacher(s) of what
materials should be put into files throughout the school year with a reminder to ensure both
files are updated throughout the year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18 Records of ELL
Students
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a copy of the district’s ELL student record checklist by February 10, 2014
By May 1, 2014, submit the results of an internal review of records and indicate:
 Number of records reviewed
 Number of records in compliance
 Root cause for any non-compliance found
 Corrective actions taken to remedy each individual file
Progress Report Due Date(s): February 10, 2014; May 1, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Middleborough CPR Corrective Action Plan
31