MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Mendon-Upton
CPR Onsite Year: 2012-2013
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 09/04/2013.
Mandatory One-Year Compliance Date: 09/04/2014
Summary of Required Corrective Action Plans in this Report
Criterion
SE 6
Criterion Title
Determination of transition services
SE 7
SE 8
Transfer of parental rights at age of majority and student
participation and consent at the age of majority
IEP Team composition and attendance
SE 10
SE 18A
End of school year evaluations
IEP development and content
SE 18B
Determination of placement; provision of IEP to parent
SE 20
Least restrictive program selected
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Not Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
SE 24
SE 32
SE 37
Criterion Title
Notice to parent regarding proposal or refusal to initiate or
change the identification, evaluation, or educational
placement of the child or the provision of FAPE
Parent advisory council for special education
SE 54
Procedures for approved and unapproved out-of-district
placements
Professional development
SE 55
Special education facilities and classrooms
CR 3
Access to a full range of education programs
CR 6
Availability of in-school programs for pregnant students
CR 10A
Student handbooks and codes of conduct
CR 12A
Annual and continuous notification concerning
nondiscrimination and coordinators
Notice to students 16 or over leaving school without a high
school diploma, certificate of attainment, or certificate of
completion
Use of physical restraint on any student enrolled in a
publicly-funded education program
Comparability of facilities
CR 16
CR 17A
CR 23
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 6 Determination of transition services
Partially Implemented
Department CPR Findings:
Student records and staff interviews indicated that IEP Teams only partially complete the
Transition Planning Form (TPF) for high school students; specifically, Teams do not
complete the transition action plan, which outlines how the student will acquire skills
needed for post-secondary transition. Additionally, student records demonstrated that the
TPF vision statement is frequently not reflective of the student's preference and interests,
but is a consensus of the adult Team members.
Description of Corrective Action:
The District will provide training to all stakeholders that are required to complete the
Transition Plan Form (TPF) for eligible students; specifically, the transition action plan,
which outlines how the student will acquire skills needed for post-secondary transition,
and a TPF vision statement, which is reflective of the student’s performance and interests.
Title/Role(s) of Responsible Persons:
Expected Date of
Dennis Todd
Completion:
Jackie Wheelock
04/15/2014
Diane Borgatti
Evidence of Completion of the Corrective Action:
1) The Team Chairperson responsible for facilitating the discussion regarding an eligible
student’s transition planning will meet with the Director of Student Support Services to
review the regulations regarding these matters. A meeting agenda, sign in sheet and
professional development materials will show this completed action by 11/1/2013. 2) The
Team Chairpersons responsible for facilitating Team discussions regarding transition
action plans, and student informed vision statements for eligible students will review at
the building SET (Special Education Team) meetings how to properly complete the
Transition Planning Form for students 14 years and older by 12/1/2013. 3) The Director
of Student Support Services will review eligible student records to ensure that that IEP
Teams complete in full the Transition Plan Form (TPF); specifically, the transition action
plan, which outlines how the student will acquire skills needed for post-secondary
transition, and the TPF vision statement, which is reflective of the student's performance
and interests by 4/15/14.
Description of Internal Monitoring Procedures:
The Director of Student Support Services will review records of students eligible for
transition by 4/15/2014 to ensure regulatory compliance and to ensure Transition
Planning Forms are completed thoroughly by school personnel and show the student's
vision and interests.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 6 Determination of transition services
Corrective Action Plan Status: Approved
Status Date: 10/28/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
On or before December 16, 2013, please submit evidence of staff trainings regarding
completion of the Transitional Planning Form (TPF) including the transition action plan and
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Mendon-Upton CPR Corrective Action Plan
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vision statement. Include evidence such as memorandums, email correspondence,
training/meeting agendas, signed attendance sheets, and a sample of training materials.
Subsequent to training, submit the results of the administrative record review of a sample
of records for students ages 14 and over. This sample must be drawn from records with
IEP Team meetings convened after all corrective actions have been implemented
regarding the proper completion of the TPF. Indicate the number of records reviewed, the
number found compliant, an explanation of the root cause for any continued
noncompliance and a description of additional corrective actions taken by the district to
address any identified noncompliance. Please submit this to ESE on or before May 15,
2014. Please note that when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade level for the record review; b) Date of the review; c) Name of
the person(s) who conducted the review, their role(s), and their signature(s).
Progress Report Due Date(s):
12/16/2013
05/15/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Mendon-Upton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 7 Transfer of parental rights at age of majority and student
Partially Implemented
participation and consent at the age of majority
Department CPR Findings:
Review of documentation, student records and staff interviews indicated that students and
parents are not consistently notified one year prior of the transfer of educational decisionmaking rights from the parent to the student upon the student reaching the age of
majority. Additionally, according to record review and documentation, when students
have assumed or continue to share decision-making upon turning 18, the district does not
have procedures to ensure that the student's consent is obtained for the continuation of
IEP services.
Description of Corrective Action:
The District will provide training to all stakeholders that are required to discuss with
students and parents the transfer of educational decision making rights upon the student
reaching the age of majority. The district will have in place procedures to ensure that the
student's consent is obtained for the continuation of IEP services.
Title/Role(s) of Responsible Persons:
Expected Date of
Dennis Todd
Completion:
Jackie Wheelock
04/15/2014
Evidence of Completion of the Corrective Action:
1)The Team Chairperson responsible for notifying students and parents about the transfer
of educational decision making, and the age of majority, will meet with the Director of
Student Support Services to review the regulations regarding these matters. A meeting
agenda, sign in sheet, and professional development materials will show this completed
action by 12/1/2013. 2) A written protocol will be designed at this meeting to ensure
that the student's consent is obtained for the continuation of IEP and an internal tracking
system will be created to contact eligible students in to sign their IEP?s on or as close to
their birthdays if they are sole or shared decision makers by 1/31/2014. 3) The Team
Chairperson responsible for notifying students and parents about the transfer of
educational decision making, and the age of majority, will review this information with all
stakeholders at the building based SET (Special Education Team) meeting. A meeting
agenda, sign in sheet, and professional development materials will show this completed
action by 1/31/2014. 4) The Director of Student Support Services will review eligible
student records to ensure that students and parents are consistently notified one year
prior of the transfer of educational decision making rights from the parent to the student
upon the student reaching the age of majority by 4/15/2014.
Description of Internal Monitoring Procedures:
The Director of Student Support Services will review student records to ensure documents
show transfer of educational decision making rights from the parent to the student upon
the student reaching the age of majority by 4/15/2014.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 7 Transfer of parental rights at age of
majority and student participation and
consent at the age of majority
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 10/28/2013
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Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide supporting documents on the above procedures including the internal
tracking system along with evidence of staff training that students and parents are
consistently notified one year prior of the transfer of educational decision-making rights
from the parent to the student upon the student reaching the age of majority and consent
is obtained for students who are sole or shared decision makers upon reaching age 18 for
continuation of IEP services. Evidence should include, but not be limited to relevant
memorandum, email correspondence, training/meeting agenda, signed attendance sheets
and training materials and tracking forms. Submit to ESE on or before December 16,
2013. Subsequent to the completion of all training activities, submit the results of an
administrative review of records for high school students for evidence that parents and
students were sent appropriate notice one year prior to age 18 and for those students
who have attained age of majority, documentation of consent in a timely fashion. Indicate
the number of records reviewed, the number found to be compliant, an explanation of the
root cause for any continued noncompliance and a description of additional actions taken
by the district to address any identified noncompliance. Please submit this to the
Department on or before May 15, 2014. Please note that when conducting internal
monitoring the district must maintain the following documentation and make it available
to the Department upon request: a) list of student names, grade level and age for the
record review; b) date of the review; c) name of person(s) who conducted the review,
their role(s), and their signature(s).
Progress Report Due Date(s):
12/16/2013
05/15/2014
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Mendon-Upton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 8 IEP Team composition and attendance
Partially Implemented
Department CPR Findings:
Review of student records and staff interviews indicated that when a required Team
member does not attend an IEP meeting, there is no documented evidence that parents
are notified in advance to excuse the Team member in writing. Record review also
indicated that excused required Team members do not provide written input for
development of the IEP to parents prior to the meeting.
Description of Corrective Action:
The District will provide training to the Team Chairpersons responsible for inviting and
coordinating the participation of required Team members and review the regulations
regarding the excusal of Team members from an IEP meeting. The Team Chairpersons
will review this information with all stakeholders during a SET meeting. The District will
implement on a regular basis the excusal form that is made available on the District's IEP
software platform.
Title/Role(s) of Responsible Persons:
Expected Date of
Dennis Todd
Completion:
Jackie Wheelock
04/15/2014
Diane Borgatti
Carol Suffredini
Evidence of Completion of the Corrective Action:
1) The Director of Student Support Services will meet with the Team Chairpersons
responsible for inviting and coordinating the participation of required Team members and
review the regulations regarding the excusal of Team members from an IEP meeting. A
meeting agenda, sign in sheet, and professional development materials will show this
completed action by 12/1/2013. 2) The Team Chairpersons will review this information
with all stakeholders during a weekly Special Education Team (SET) meeting by
12/1/2013. 3) The District will implement on a regular basis the excusal form that is
made available on the District's IEP software platform.
Description of Internal Monitoring Procedures:
The Director of Student Support Services will review student records to ensure documents
show evidence that parents are notified in advance of the meeting an excusal of a
required Team member and the member's written input for the development of the IEP by
4/15/2014.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 8 IEP Team composition and
attendance
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 10/28/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
On or before December 16, 2013, please submit evidence to ESE of staff trainings
regarding the excusal process and required documentation within in the IEP , e.g. excusal
forms regarding decision of excusal and means of parental notification of an excused
Team member. Also provide evidence of staff trainings if a parent is unable to attend the
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Team meeting with the district's proposed alternative means and documentation of such
efforts within the IEP. Evidence may include but not be limited to memorandums, email
correspondence, training/meeting agendas, signed attendance sheets, and a sample of
training materials. Subsequent to training after all corrective actions have been
implemented, submit the results of the administrative record review of a sample of
student records, representing records from each school level, for evidence of appropriate
utilization and documentation of excusal of Team members and alternative means offered
to parents unable to attend with accompanying documentation of district efforts. Indicate
the number of records reviewed, the number found compliant, an explanation of the root
cause for any continued noncompliance and a description of additional corrective actions
taken by the district to address any identified noncompliance. Please submit this to ESE
on or before May 15, 2014. Please note that when conducting internal monitoring the
district must maintain the following documentation and make it available to the
Department upon request: a) List of student names and grade level for the record review;
b) Date of the review; c) Name of the person(s) who conducted the review, their role(s),
and their signature(s).
Progress Report Due Date(s):
12/16/2013
05/15/2014
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Mendon-Upton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 10 End of school year evaluations
Not Implemented
Department CPR Findings:
Review of student records and staff interviews indicated that when the district receives
consent between 30 and 45 school days before the end of the academic year, the district
does not ensure that a Team meeting is scheduled within 14 days after the end of that
school year. Interviews revealed that Team meetings are often carried over to the next
academic school year, thus delaying the determination of eligibility and services for
students who may be found eligible.
Description of Corrective Action:
The District will provide training to all stakeholders on the regulations regarding consent
to test between 30 and 45 days before the end of the academic year to ensure that a
Team meeting is scheduled within 14 days after the end of the school year and not carried
over to the next academic school year.
Title/Role(s) of Responsible Persons:
Expected Date of
Dennis Todd
Completion:
Jackie Wheelock
05/15/2014
Diane Borgatti
Carol Suffredini
Evidence of Completion of the Corrective Action:
1) The Director of Student Support Services will review this regulation with the building
Team Chairpersons at a monthly Team Chairpersons? meeting. A meeting agenda, sign
in sheet, and professional development materials will show this completed action by
1/31/2014. 2) The Team Chairpersons will review this information with all stakeholders
during a weekly Special Education Team (SET) meeting by 2/28/2014. The Director of
Student Support Services will review the IEP meeting schedule in all four district buildings
to ensure end of the year compliance by 5/15/2014.
Description of Internal Monitoring Procedures:
The Team Chairpersons are responsible for maintaining the integrity of the net 30/45
days regulation and for organizing all evaluations related to a three year reevaluation or
an initial evaluation. The Director of Student Support Services will review the IEP
meeting schedule with the Team Chairperson in all four district buildings to ensure end of
the year compliance and no delay of determination of eligibility and services for students
who may be found eligible by 5/15/2014.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 10 End of school year evaluations
Corrective Action Plan Status: Partially
Approved
Status Date: 10/28/2013
Basis for Status Decision:
The district must also develop an administrative tracking system with oversight to ensure
that when consent is received between 30 and 45 schooldays before the end of the
academic year, a meeting is in fact scheduled within 14 days after the end of the school
year.
Department Order of Corrective Action:
Develop an administrative tracking system with internal oversight to ensure that when
consent is received between 30 and 45 schooldays before the end of the academic year, a
meeting is in fact scheduled within 14 days after the end of the school year.
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Required Elements of Progress Report(s):
The district will provide a narrative description of its updated procedures related to when
it receives consent between 30 and 45 school days before the end of the academic year to
ensure that a Team meeting will be scheduled within 14 days after the end of that school
year and include its administrative internal oversight and tracking system, e.g.
spreadsheet review, identifying the person(s) responsible with date of the system's
implementation. Also provide evidence of staff training on this procedure, which will
include but not be limited to memorandums, email correspondence, training agenda,
attendance sheets and copies of the materials presented. Please submit to the ESE by
February 28, 2014. Subsequent to staff training, submit the results of an administrative
review of a sample of student records from all levels to monitor compliance. Indicate the
number of records reviewed, the number found to be compliant, an explanation of the
root cause for any continued noncompliance and a description of additional corrective
actions taken by the district to address any identified noncompliance. Please submit this
to ESE on or before by May 15, 2014. *Please note when conducting administrative
monitoring the district must maintain the following documentation and make it available
to the Department upon request: a) List of student names and grade levels for the
records reviewed; b) Date of the review; c) Name of person(s) who conducted the review,
with their role(s) and signature(s).
Progress Report Due Date(s):
02/28/2014
05/15/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18A IEP development and content
Partially Implemented
Department CPR Findings:
Review of student records and staff interviews demonstrated that the district does not
consistently consider and address the skills and proficiencies needed to avoid and respond
to bullying, harassment, or teasing for students whose disability affects social skills
development or who are identified with a disability on the autism spectrum.
Description of Corrective Action:
The District will provide training to all stakeholders who address during IEP meetings the
skills and proficiencies needed to avoid and respond to bullying, harassment, or teasing
for students whose disability affects social skills development, or who are identified with a
disability on the autism spectrum.
Title/Role(s) of Responsible Persons:
Expected Date of
Dennis Todd
Completion:
Jackie Wheelock
04/15/2014
Diane Borgatti
Carol Suffredini
Evidence of Completion of the Corrective Action:
1) The Director of Student Support Services will meet with the Team Chairpersons
responsible for facilitating the discussion on acts of bullying during an IEP meeting and
review the regulations regarding this policy. A meeting agenda, sign in sheet, and
professional development materials will show this completed action by 12/1/2013.
Additional evidence will consist of copies of eligible student's IEPs showing that the
discussion occurred at the meeting and goals and/or objectives were designed to address
the situation as needed. This evidence will be provided for review by 4/15/2014.
Description of Internal Monitoring Procedures:
The Director of Student Support Services will review student records to ensure documents
showing the Team's response to bullying, harassment, or teasing for students whose
disability affects social skills development, or who are identified with a disability on the
autism spectrum by 4/15/2014.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18A IEP development and content
Corrective Action Plan Status: Approved
Status Date: 10/28/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district must submit evidence of staff training related to consistently considering and
addressing the skills and proficiencies needed to avoid and respond to bullying,
harassment, or teasing for students whose disability affects social skills development or
who are identified with a disability on the autism spectrum. Please see:
http://www.doe.mass.edu/bullying/considerations-bully.html . Provide as evidence any
memorandums, training/meeting agendas, signed attendance sheets, training materials,
and/or email correspondence. Please submit this to ESE on or before December 16, 2013.
Subsequent to the completion of all training activities, submit the results of the
administrative review of a sample of student records across all school levels. Indicate the
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number of records reviewed, the number found to be compliant, an explanation of the
root cause for any continued noncompliance and a description of additional corrective
actions taken by the district to address any identified noncompliance. Please submit this
to ESE on or before May 15, 2014. Please note that when conducting internal monitoring
the district must maintain the following documentation and make it available to the
Department upon request: a) List of student names and grade level for the record review;
b) Date of the review; c) Name of person(s) who conducted the review, their roles(s), and
their signature(s).
Progress Report Due Date(s):
12/16/2013
05/15/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Mendon-Upton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
Record review and staff interviews indicated that, following the development of the IEP,
the district sends one copy of the proposed IEP and proposed placement to parents, along
with two copies of the signature page, rather than the required two copies of the
proposed IEP and proposed placement.
Description of Corrective Action:
The District will provide training to The Team Chairpersons responsible for sending to the
parents/guardians the required two copies of the proposed IEP and proposed placement
page.
Title/Role(s) of Responsible Persons:
Expected Date of
Dennis Todd
Completion:
Jackie Wheelock
04/15/2014
Diane Borgatti
Carol Suffredini
Denise Farrell
Denise Zinno
Evidence of Completion of the Corrective Action:
1) The Director of Student Support Services will provide an overview of this regulation at
a monthly Team Chairperson meeting. A meeting agenda, sign in sheet, and professional
development materials will show this completed action by 12/1/2013. The Team
Chairpersons will ensure their administrative assistants will send to the parents or
guardians two copies of the documents proposed IEP and Placement page at the IEP
meeting by 2/1/2014.
Description of Internal Monitoring Procedures:
The Director of Student Support Services will review student records to ensure the file
reflects sending the required two copies of the proposed IEP and proposed placement
page to the parent or guardian by 4/15/2014.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18B Determination of placement;
provision of IEP to parent
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 10/28/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
On or before December 16, 2013, please submit evidence of staff trainings regarding
proper provision of the IEP to parents. Include evidence such as memorandums, email
correspondence, training/meeting agendas, signed attendance sheets, and a sample of
training materials. Also submit by December 16, 2013 the description of the internal
oversight and tracking system to ensure the provision of (2) copies of the IEP and identify
the person(s) responsible for the oversight, including the date of the system's
implementation. Submit the results of the administrative record review of a sample of
student records, with records representing each school level, for evidence of provision of
two (2) copies of the proposed IEP and proposed placement. This sample must be drawn
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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from records with IEP Team development meetings convened after all corrective actions
have been implemented. Indicate the number of records reviewed, the number found
compliant, an explanation of the root cause for any continued noncompliance and a
description of additional corrective actions taken by the district to address any identified
noncompliance. Please submit this to ESE on or before May 15, 2014. Please note that
when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade level for the record review; b) Date of the review; c) Name of the
person(s) who conducted the review, their role(s), and their signature(s).
Progress Report Due Date(s):
12/16/2013
05/15/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Mendon-Upton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 20 Least restrictive program selected
Partially Implemented
Department CPR Findings:
Student records, staff interviews and facility observations indicated that at the Henry P.
Clough Elementary School and the Memorial Elementary School, students on IEPs receive
pull-out services only, as there is no inclusion support available at the district's
elementary schools. Interviews with staff members at these two schools confirmed that
eligible students are removed from the general education classroom solely because of
needed modifications in the curriculum.
Description of Corrective Action:
The District has designed a strategic plan to increase inclusion opportunities for students
at the elementary school level so that students are not removed from the general
education classroom solely because of needed modifications to the curriculum.
Title/Role(s) of Responsible Persons:
Expected Date of
Dennis Todd
Completion:
Jackie Wheelock
06/15/2014
Diane Borgatti
Janice Gallagher
Evidence of Completion of the Corrective Action:
1) The District's strategic plan, Forward describes key actions and benchmarks outlining
the strategic implementation of how to best provide inclusion practices in all four district
buildings. Forward was approved by the School Committee on April 29, 2013 and
subsequently distributed to all staff and made available to the public on the school
website. 2) Two special education teachers were hired to serve the elementary schools in
August of 2013 so that eligible students could benefit from more inclusionary practices.
3) Student IEPs will show academic services being provided in the classroom and
identified on grid B of the Service Delivery by 6/15/2014.
Description of Internal Monitoring Procedures:
The Director of Student Support Services will review records to ensure that students are
receiving inclusion opportunities at the elementary level by 4/15/2014.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 20 Least restrictive program selected
Corrective Action Plan Status: Approved
Status Date: 10/28/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit to ESE on or before December 16, 2013 a copy of the School Committee
approved district strategic plan noting the actions and benchmarks at the elementary
schools outlining plans for inclusion along with names and roles of newly hired teachers of
special education. Subsequent to implementation at the Clough and Memorial Elementary
Schools, please submit a narrative description of newly established inclusionary programs
developed within these schools. Please submit a sample of schedules related to special
education teachers provision of inclusion with schedule submissions noting classroom,
number of students and grade levels for such inclusionary opportunities. Please submit by
February 28, 2014. Please submit evidence of the administrative record review for
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students at the Clough and Memorial Elementary schools for demonstration of
inclusionary opportunities as agreed upon by the Team. Indicate the number of records
reviewed, the number found compliant, an explanation of the root cause for any
continued noncompliance and a description of additional corrective actions taken by the
district to address any identified noncompliance. Please submit this to ESE on or before
May 15, 2014. Please note that when conducting internal monitoring the district must
maintain the following documentation and make it available to the Department upon
request: a) List of student names and grade level for the record review; b) Date of the
review; c) Name of the person(s) who conducted the review, their role(s), and their
signature(s).
Progress Report Due Date(s):
12/16/2013
02/28/2014
05/15/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Mendon-Upton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 24 Notice to parent regarding proposal or refusal to initiate or Partially Implemented
change the identification, evaluation, or educational placement of
the child or the provision of FAPE
Department CPR Findings:
Student records indicated that the district's Notice of Proposed School District Action Form
(N1) does not consistently summarize the district's proposed action; the reason for the
district's action; any rejected options; the evaluation procedures, test, record or report
used as the basis for the proposed action; other factors relevant to the school district's
decision; and recommended next steps.
Description of Corrective Action:
The District will provide training to the Team Chairpersons responsible for writing the
Notice of Proposed School District Action Form to ensure consistency in summarizing the
district's proposed action; the reason for the district's action; any rejected options; the
evaluation procedures, test, record or report used as the basis for the proposed action;
other factors relevant to the school district's decision, and recommended next steps.
Title/Role(s) of Responsible Persons:
Expected Date of
Dennis Todd
Completion:
Jackie Wheelock
04/15/2014
Diane Borgatti
Carol Suffredini
Evidence of Completion of the Corrective Action:
1) The Director of Student Support Services will meet with the Team Chairpersons at a
monthly meeting to review relevant factors that compose a thorough summarization of
the district's proposed action described on the N1. A meeting agenda, sign in sheet, and
professional development materials will show this completed action by 12/1/2013.
Description of Internal Monitoring Procedures:
The Director of Student Support Services will review student records to ensure the
district's Notice of Proposed School District Action Form (N1) consistently summarize the
district's proposed action; the reason for the district's action; any rejected options; the
evaluation procedures, test, record or report used as the basis for the proposed action;
other factors relevant to the school district's decision, and recommended next steps by
4/15/2014.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 24 Notice to parent regarding
proposal or refusal to initiate or change
the identification, evaluation, or
educational placement of the child or the
provision of FAPE
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 10/28/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
On or before December 16, 2013, please submit evidence of staff trainings regarding
completion of the (N1) form implementing consistently summarizing the district's
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Mendon-Upton CPR Corrective Action Plan
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proposed action; the reason for the district's action; any rejected options; the evaluation
procedures, test, record or report used as the basis for the proposed action; other factors
relevant to the school district's decision; and recommended next steps. Include evidence
such as memorandums, email correspondence, training/meeting agendas, signed
attendance sheets, and a sample of training materials. Subsequent to training, submit the
results of the administrative record review of a sample of records for students across all
grade levels. This sample must be drawn from records with IEP Team meetings convened
after all corrective actions have been implemented regarding the proper completion of the
(N1). Indicate the number of records reviewed, the number found compliant, an
explanation of the root cause for any continued noncompliance and a description of
additional corrective actions taken by the district to address any identified noncompliance.
Please submit this to ESE on or before May 15, 2014. Please note that when conducting
internal monitoring the district must maintain the following documentation and make it
available to the Department upon request: a) List of student names and grade level for
the record review; b) Date of the review; c) Name of the person(s) who conducted the
review, their role(s), and their signature(s).
Progress Report Due Date(s):
12/16/2013
05/15/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Mendon-Upton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 32 Parent advisory council for special education
Partially Implemented
Department CPR Findings: Review of documentation and interviews indicated that
although the district has an active Parent Advisory Council (SEPAC), this group has not
established bylaws for electing officers or operational procedures.
Description of Corrective Action: The Director of Student Support Services will work in
cooperation with the Special Education Parent Advisory Committee to established bylaws
for electing officers and operational procedures as needed.
Title/Role(s) of Responsible Persons:
Expected Date of
Dennis ToddSEPAC Chairperson
Completion:
06/15/2014
Evidence of Completion of the Corrective Action:
The Director of Student Support Services met with the Chairperson of the Mendon Upton
Regional School District's Special Education Parent Advisory Committee on September 6,
2013. At this meeting we discussed the Coordinated Program Review findings regarding
the SEPAC. A subsequent meeting will be held by 1/31/2014 to draft an outline for
electing officers and appropriate operational procedures. The Chairperson of the MendonUpton Regional School District Special Education Advisory Committee will craft a final
draft of bylaws for electing officers and operational procedures with her fellow SEPAC
constituents by 6/15/2014.
Description of Internal Monitoring Procedures:
The Director of Student Support Services will compile information from neighboring school
districts of similar size regarding SEPAC guidelines and operational procedures and share
this information with the SEPAC Chairperson by 1/31/2014. The Director of Student
Support Services will attend SEPAC meetings as needed to advise this group on effectively
establishing bylaws and operational procedures by 6/15/2014.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 32 Parent advisory council for special
education
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 10/28/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit to ESE on or before February 28,2014 a schedule of SEPAC meetings for
the 2013-14 academic year along with a draft for operational procedures. (The district
may find it helpful to refer to masspac.org for information regarding procedural bylaws
available on its website along with guidance found @
http://www.doe.mass.edu/sped/pac/.) On or before May 15, 2014, please submit a
narrative of the progress of the district SEPAC toward adoption of operational procedures
including plans for election of officers.
Progress Report Due Date(s):
02/28/2014
05/15/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Mendon-Upton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic: SE 37 Procedures for approved and
CPR Rating:
unapproved out-of-district placements
Partially Implemented
Department CPR Findings: Student record review and staff interviews revealed that
although the district monitors the provision of services to and the programs of individual
students placed in public and private out-of-district programs, the district does not
document its site visits or develop monitoring plans for placement in student records.
Description of Corrective Action: The Director of Student Support Services, who is
responsible for all students placed in out of district public and private education programs
will develop monitoring plans for placement in student records and document its site visits
to these schools.
Title/Role(s) of Responsible Persons:
Expected Date of
Dennis Todd, Director of Student Support Services, Out of
Completion:
District Coordinator
04/15/2014
Evidence of Completion of the Corrective Action:
A form will be developed that is placed in an out of district student's file that indicates
date and time of a site visit by 12/1/2013. Monitoring plans for individual students placed
in public and private out-of-district programs will be developed and available in the
student's record for review by 4/15/2014.
Description of Internal Monitoring Procedures:
The Director of Student Support Services will review student records to ensure the
district's monitoring plans for students placed in out of district public or private schools
are being adhered to by 4/15/2014.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion: SE 37 Procedures for
approved and unapproved out-of-district
placements
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 10/28/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit on or before December 16, 2013 a sample of monitoring plans and forms.
By May 15, 2014, please review a sample of OOD student records for evidence of all
actual monitoring forms kept in the files of such eligible students and for those students
requiring site visits, documentation of the visit kept in the file.
Indicate the number of records reviewed, the number found compliant, an explanation of
the root cause for any continued noncompliance and a description of additional corrective
actions taken by the district to address any identified noncompliance. Please note that
when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade level for the record review; b) Date of the review; c) Name of the
person(s) who conducted the review, their role(s), and their signature(s).
Progress Report Due Date(s):
12/16/2013
05/15/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Mendon-Upton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 54 Professional development
Partially Implemented
Department CPR Findings:
Although the district did not submit documentation for this criterion, staff interviews
indicated that paraprofessionals do not participate in the district's required trainings as a
result of budgetary constraints. The district has initiated plans to increase professional
development; however, general education teachers have not received required
professional development for several years, including on the topics of accommodating
diverse learning styles and inclusionary practices to maximize student achievement.
Description of Corrective Action:
The District recognizes the importance of professional development and has established a
Professional Development Committee. The focus of the committee is to design and
implement high quality professional development opportunities during the negotiated
professional development days. The district has reserved three full day releases and two
half day releases for staff professional development. In addition to this directed
professional development the District will design a self-directed professional development
link on the district's website. All staff will be encouraged and expected to review this site
at a minimum annually to review mandated professional development that includes but is
not limited to: Confidentiality, Bullying Prevention, Civil Rights, Harassment, Physical
Restraint, etc.
Title/Role(s) of Responsible Persons:
Expected Date of
Dennis Todd
Completion:
Maureen Cohan
06/15/2014
Evidence of Completion of the Corrective Action:
1) The District's strategic plan, Forward describes four domain areas for strategic
initiatives the District is committed to: Instructional Excellence, Enabling Students for
Future Success, Performance Management, Communication, Collaboration and Outreach.
There are professional development opportunities in all of these strategic initiatives.
Forward was approved by the School Committee on April 29, 2013 and subsequently
distributed to all staff and made available to the public on the school website. 2) A key
action toward enhancing professional development was to hire a K-12 Director of
Curriculum (Maureen Cohen) who started her employment in the Mendon-Upton Regional
School District on 7/1/2013. 3) A professional development needs assessment survey
was crafted and distributed district-wide to staff on 9/10/2013. Information gleaned from
this survey will be used to advise the established Professional Development Committee.
The Director of Curriculum is responsible for coordinating the Professional Development
Committee. This committee held its first meetings on 9/11/2012 and then again on
9/23/2012 to map out focused professional development opportunities for this school year
in the areas of curriculum (Common Core alignment, Understanding by Design),
technology (Atlas Rubicon, 1:1 IPad initiative), and inclusion. The Director of Student
Support Services will work with the Director of Curriculum to design a self-directed
professional development link on the district's website by 12/1/2013. Staff will be
encouraged to review this site for all mandated professional development that includes
but is not limited to: Confidentiality, Bullying Prevention, Civil Rights, Harassment,
Physical Restraint, etc. A sign-off sheet that shows participation and samples of the
online PD will show completion of this corrective action by 4/15/2014. A report will be
provided that shows a year in review of all professional development opportunities the
district offered to its stakeholders by 6/15/2014.
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Description of Internal Monitoring Procedures:
The Director of Student Support Services will participate in all Professional Development
Committee meetings across the context of the 2013-2014 school year. Year-end data will
be reported that reflects school district personnel's participation in on-going professional
development by June 15, 2014.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 54 Professional development
Corrective Action Plan Status: Approved
Status Date: 10/28/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit to ESE on or before December 16, 2013 the results of the professional
needs development survey along with a narrative of planned topics and dates. Also
provide the newly established district PD link and description of future administrative
oversight and tracking of staff participants for accessing of required topics. On or before
May 15, 2014, provide to ESE the tracking report (sign-off participation including
paraprofessionals) for PD topics including those adopted by the district with evidence of
PD regarding accommodating the needs of students with diverse learning styles and
inclusion of such students in the general education setting, e.g. training
materials/information reviewed by staff.
Progress Report Due Date(s):
12/16/2013
05/15/2014
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Mendon-Upton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
Facilities review demonstrated that at the Henry P. Clough Elementary School there are
signs identifying rooms where students with disabilities receive occupational therapy,
physical therapy, special education resource support, speech and language therapy, and
for the STARS program. The Memorial Elementary School has identifying signage for its
speech and language room. The Miscoe Middle School has identifying signs on its
occupational therapy and physical therapy rooms.
Description of Corrective Action:
All signs in the Henry P. Clough School and the Miscoe Hill Middle School that identify
rooms where students with disabilities receive services will be removed or concealed in an
effort to protect the confidentiality of the student.
Title/Role(s) of Responsible Persons:
Expected Date of
Dennis Todd
Completion:
Ann Meyer
12/01/2013
Janice Gallagher
Evidence of Completion of the Corrective Action:
Digital samples of before and after photos will show the corrective action completed by
12/1/2013.
Description of Internal Monitoring Procedures:
The Director of Student Support Services will complete a tour of all four District buildings
to ensure signage doesn’t identify rooms where students with disabilities receive service
by 12/1/2013.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 55 Special education facilities and
classrooms
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 10/28/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide evidence to ESE on or before December 16, 2013 of the
removal/concealment of any signs as identified as stigmatizing in the Clough, Memorial
and Miscoe schools along with a written assurance signed by the Principals of these
schools and the Superintendent. On or before May 15, 2014, ESE will conduct an onsite
visit to these schools to confirm signage removal.
Progress Report Due Date(s):
12/16/2013
05/15/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Mendon-Upton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 3 Access to a full range of education programs
Partially Implemented
Department CPR Findings:
Staff interviews and a review of documentation revealed that the district's documents and
policies regarding access to a full range of education programs do not include gender
identity as a protected category.
Description of Corrective Action:
The Mendon-Upton Regional School District's School Committee members are working
collaboratively with MASC to update the District's policies and procedures. Recent review
of documentation shows policies regarding access to a full range of education programs
now include gender identity as a protected category
Title/Role(s) of Responsible Persons:
Expected Date of
MURSD School Committee
Completion:
Dennis Todd Director of Student Support Services
04/15/2014
Evidence of Completion of the Corrective Action:
1) Members of the School Committee established a Policy Sub-Committee to work with
MASC to review and update as needed all school policies. Noted on the agenda for the
9/24/2013 Policy Subcommittee meeting is an item to discuss and make changes
necessary to comply with Chapter 199 of the Acts of 2011 (Gender Identity AntiDiscrimination Statute) which became effective on July 1, 2012 (agenda to be included).
2) All policies regarding equal educational opportunities and access to a full range of
education programs now include gender identity as a protected category. 3) The
Mendon-Upton Regional School Committee adopted this policy on 9/24/2013 at a
regularly scheduled School Committee meeting (policy to be included).
Description of Internal Monitoring Procedures:
The Director of Student Support Services will review random samples of documents by
4/15/2014 to ensure gender identity is noted as a protected category.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
CR 3 Access to a full range of education
Approved
programs
Status Date: 10/28/2013
Basis for Status Decision:
The district needs to additionally provide evidence of notice along with proof of
dissemination to the school community of its newly updated policy.
Department Order of Corrective Action:
Provide evidence of notice along with proof of dissemination to the school community of
its newly updated policy which now includes gender identity as a protected category
regarding access to a full range of education programs.
Required Elements of Progress Report(s):
Please submit evidence to ESE of the newly approved School Committee Policy along with
a narrative of plans of notice/dissemination to the school community on or before
December 16, 2013. Please submit evidence of notice/dissemination that includes but is
not limited to memorandums, email correspondence, website updates, staff meeting
agendas/sign-in sheets regarding this newly updated policy along with samples of revised
documents with gender identity noted as a protected category. Please submit to ESE by
May 15, 2014.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Mendon-Upton CPR Corrective Action Plan
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Progress Report Due Date(s):
12/16/2013
05/15/2014
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Mendon-Upton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 6 Availability of in-school programs for pregnant students
Partially Implemented
Department CPR Findings:
Documentation and staff interviews indicated that the district's pregnancy policy requires
pregnant students to obtain certification from a physician to continue in school, but does
not require such certification for all students with other physical or emotional conditions.
Description of Corrective Action:
The Mendon-Upton Regional School District's School Committee members are working
collaboratively with MASC to update the District's policies and procedures. Recent review
of documentation shows that the district's pregnancy policy states that pregnant students
do not require certification from a physician to continue in school. Pregnant students are
permitted to remain in regular classes and participate in extracurricular activities with
non-pregnant students throughout their pregnancy, and after giving birth are permitted to
return to the same academic and extracurricular program as before the leave.
Furthermore, the Mendon-Upton Regional School District does not require a pregnant
student to obtain the certification of a physician that the student is physically and
emotionally able to continue in school.
Title/Role(s) of Responsible Persons:
Expected Date of
MURSD School Committee
Completion:
Dennis Todd, Director of Student Support Services
06/15/2014
Evidence of Completion of the Corrective Action:
1) Members of the School Committee established a Policy Sub-Committee to work with
MASC to review and update as needed all school policies. Noted on the agenda for the
1/31/2012 Policy Subcommittee meeting is an item to discuss, review, and revise Section
J - Students (agenda to be included). 2) The Mendon-Upton Regional School District
does not require a pregnant student to obtain the certification of a physician that the
student is physically and emotionally able to continue in school (policy JIE included). 3)
The Mendon-Upton Regional School Committee adopted revised Section J -Students on
4/29/2013 at a regularly scheduled School Committee meeting (school committee agenda
to be included).
Description of Internal Monitoring Procedures:
The Director of Student Support Services will ensure all students who are pregnant in
school will receive equal educational opportunities throughout their pregnancy, and after
giving birth are permitted to return to the same academic and extracurricular program as
before the leave without needing to obtain the certification of a physician that the student
is physically and emotionally able to continue in school. This internal monitoring
procedure will continue through this school year and ongoing through all subsequent
years.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 6 Availability of in-school programs
for pregnant students
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 10/28/2013
Department Order of Corrective Action:
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Mendon-Upton CPR Corrective Action Plan
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Required Elements of Progress Report(s):
Please submit on or before December 16, 2013 evidence of the school committee's
adopted policy (revised section "J") that does not require pregnant students to obtain
certification from a physician to continue in school.
Progress Report Due Date(s):
12/16/2013
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Mendon-Upton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10A Student handbooks and codes of conduct
Partially Implemented
Department CPR Findings:
Review of documentation and staff interviews indicated that the student handbook's
nondiscrimination statement does not include the protected category of gender identity.
Description of Corrective Action:
During a regularly scheduled Leadership Team Meeting the Director of Student Support
Services will review with the team policies that include gender identity as a protected
category, and the need for this language to be included in the student handbook's
nondiscrimination statement.
Title/Role(s) of Responsible Persons:
Expected Date of
Dennis Todd
Completion:
John Clements
08/15/2014
Ann Meyer
Janice Gallagher
Deb Swain
Evidence of Completion of the Corrective Action:
1) Members of the School Committee established a Policy Sub-Committee to work with
MASC to review and update as needed all school policies. Noted on the agenda for the
9/24/2012 Policy Subcommittee meeting is an item to discuss and make changes
necessary to comply with Chapter 199 of the Acts of 2011 (Gender Identity AntiDiscrimination Statute) which became effective on 7/1/2012 (agenda to be included). 2)
All policies regarding equal educational opportunities and access to a full range of
education programs now include gender identity as a protected category. 3) The
Mendon-Upton Regional School Committee adopted this policy on 9/24/2013 at a
regularly scheduled School Committee meeting (policy to be included). 4) By 1/31/2014
the Director of Student Support Services will review this policy and related policies with
the Leadership Team (meeting agenda to be enclosed). 5) By 8/15/2014 all student
handbooks nondiscrimination statement will include the protected category of gender
identity.
Description of Internal Monitoring Procedures:
The Director of Student Support Services in collaboration with the school building
principals will review the handbooks before they go to print to ensure the
nondiscrimination statement includes gender identity as one of the protected categories.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
CR 10A Student handbooks and codes of
Approved
conduct
Status Date: 10/28/2013
Basis for Status Decision:
The District should create a paper insert for the school community noting the update until
reprinting of the student handbook is completed and have it available in the front offices
of all schools. It should also update its school website as a means of notice to all
members of the community who access the handbook by computer.
Department Order of Corrective Action:
Please create an insert and website update of the School Committee Policy change and
make it available for the school community.
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Required Elements of Progress Report(s):
Please submit on or before December 16, 2013 the newly adopted District School
Committee Policy; a sample document of the handbook insert; and website update. Please
submit on or before February 28, 2014 evidence of training and dissemination to staff
with agenda and sign-in sheets regarding the addition of the protected category of gender
identity. Please submit by May 15, 2014 a letter of assurance from the Superintendent
that the update will be included in the reprinting of the student handbook (along with a
copy of the newly printed handbook upon availability).
Progress Report Due Date(s):
12/16/2013
02/28/2014
05/15/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic: CR 12A Annual and continuous notification
CPR Rating:
concerning nondiscrimination and coordinators
Partially Implemented
Department CPR Findings: Staff interviews and a review of documentation revealed
that the district's written notices do not include gender identity among its protected
categories.
Description of Corrective Action: During a regularly scheduled Leadership Team
Meeting the Director of Student Support Services will review with the team policies that
include gender identity as a protected category, and the need for this language to be
included in the district's written notices
Title/Role(s) of Responsible Persons:
Expected Date of
Dennis Todd, Director of Student Support Services
Completion:
MURSD Leadership Team
04/15/2014
Evidence of Completion of the Corrective Action:
1) Members of the School Committee established a Policy Sub-Committee to work with
MASC to review and update as needed all school policies. Noted on the agenda for the
9/24/2012 Policy Subcommittee meeting is an item to discuss and make changes
necessary to comply with Chapter 199 of the Acts of 2011 (Gender Identity AntiDiscrimination Statute) which became effective on 7/1/2012 (agenda to be included). 2)
All policies regarding equal educational opportunities and access to a full range of
education programs now include gender identity as a protected category. 3) The
Mendon-Upton Regional School Committee adopted this policy on 9/24/2013 at a
regularly scheduled School Committee meeting (policy to be included). 4) By 1/31/2014
the Director of Student Support Services will review this policy and related policies with
the Leadership Team (meeting agenda to be enclosed).
Description of Internal Monitoring Procedures:
The Director of Student Support Services will review the various district written notices
include gender identity as one of the protected categories by 4/15/2014.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion: CR 12A Annual and
continuous notification concerning
nondiscrimination and coordinators
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 10/28/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s): Please submit evidence to ESE of the
newly approved School Committee Policy along with a narrative of plans of
notice/dissemination to the school community on or before December 16, 2013. Please
submit evidence of notice/dissemination that includes but is not limited to memorandums,
email correspondence, website updates, staff meeting agendas/sign-in sheets regarding
this newly updated policy along with samples of revised documents with gender identity
noted as a protected category. Please submit to ESE by May 15, 2014.
Progress Report Due Date(s):
12/16/2013
05/15/2014
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Mendon-Upton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 16 Notice to students 16 or over leaving school without a
Partially Implemented
high school diploma, certificate of attainment, or certificate of
completion
Department CPR Findings:
A review of district documentation and staff interviews indicated that former students who
have not yet earned their competency determination and have not transferred to another
school do not receive the minimum two year follow-up written notice informing them of
the availability of publicly funded post-high school support programs along with
encouragement to participate in such programs.
Description of Corrective Action:
The Director of Student Support Services will meet with the Team Chairperson responsible
for coordinating the IEP services for students 16 years or older to review regulations
related to former students who have not yet earned their competency determination.
Title/Role(s) of Responsible Persons:
Expected Date of
Dennis Todd
Completion:
Jackie Wheelock
04/15/2014
Evidence of Completion of the Corrective Action:
1) The Director of Student Support Services and the Team Chairperson will meet to
discuss the regulations regarding eligible students receiving the minimum two year followup written notice informing them of the availability of publicly funded post-high school
support programs along with encouragement to participate in such programs. A meeting
agenda, sign in sheet, and professional development materials will show this completed
action by 12/1/2013. 2) A document will be created as a written notice to eligible
students by 1/1/2014.
Description of Internal Monitoring Procedures:
The Director of Student Support Services will review student records to ensure the
presence of the district's written notice to eligible students over the age of 16 are
receiving information about earning a competency determination by 4/15/2014.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
CR 16 Notice to students 16 or over
Approved
leaving school without a high school
Status Date: 10/28/2013
diploma, certificate of attainment, or
certificate of completion
Basis for Status Decision:
The District needs to create an administrative oversight and tracking system to ensure
that all students who have left school receive the annual follow-up letters for two years ,
e.g. students of special education and students of general education who are not eligible
for special education.
Department Order of Corrective Action:
Please create a narrative of the administrative oversight and tracking system to be
implemented, and a sample annual letter that includes the availability of publicly funded
post-high school academic programs and encourages participation in those programs to
be sent to all students (whether eligible for special education or not) who have left school.
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Required Elements of Progress Report(s):
Please submit to ESE on or before December 16, 2013 evidence of staff training including
but not limited to memorandums, agenda, staff sign-in sheets, email correspondence and
training materials with a sample of the new student annual letter. Also include a narrative
of the planned administrative oversight and tracking system to ensure the sending of the
letters for a minimum of two years. Subsequent to the completion of all training activities,
submit the results of the administrative review of student records for notice to students
who have not yet earned their competency determination and have not transferred to
another school. Indicate the number of records reviewed, the number found to be
compliant, an explanation of the root cause for any continued noncompliance and a
description of additional corrective actions taken by the district to address any identified
noncompliance. Please submit this to ESE on or before May 15, 2014. Please note that
when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade level for the record review; b) Date of the review; c) Name of person(s)
who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
12/16/2013
05/15/2014
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Mendon-Upton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic: CR 17A Use of physical restraint on any
CPR Rating:
student enrolled in a publicly-funded education program
Partially Implemented
Department CPR Findings: According to document review and staff interviews, the
district has not implemented the following:
1) an annual review of physical restraint procedures with all school personnel for the past
two years; 2) individual waiver procedures consistent with the regulations; 3) training for
new employees within a month of their employment; or 4) a log of restraints lasting over
five minutes or where injury to the staff or student occurs.
Description of Corrective Action: The District will provide an annual review of physical
restraint procedures with all school personnel and provide training in particular to new
employees within a month of their employment. Included in the training will be
procedural review of the need for logging restraints lasting over five minutes or where
injury to the staff or student occurs.
Title/Role(s) of Responsible Persons:
Expected Date of
Dennis Todd
Completion:
John Clements
06/15/2014
Ann Meyer
Janice Gallagher
Deb Swain
Maureen Cohen
Evidence of Completion of the Corrective Action:
1) The Director of Student Support Services in collaboration with the Director of
Curriculum will create an online professional development link for all MURSD employees to
review. This link will have information pertaining to physical restraint and similar annual
mandated trainings such as Confidentiality, Bullying, Civil Rights, Harassment, etc.
Included with this body of information will be a staff verification form. This verification
form will serve as evidence for the District and the Department of Elementary and
Secondary Education that a staff member has reviewed and understands the materials
presented for mandated training. This web based professional development will be
available to staff by 1/31/2014. 2) The Director of Student Support services will provide
Crisis Prevention Intervention (or similar professional development) training and
recertification training to identified employees by 10/31/ 2013. An attendance sheet for
this hands on training will be provided. 3) The Director of Student Support Services will
provide by 12/15/2013 a log to the building principals that will be used to collect data on
of restraints lasting over five minutes or where injury to the staff or student occurs.
Description of Internal Monitoring Procedures: The Director of Student Support
Services will require all stakeholders to send copies of incident reports describing
situations when a restraint was necessary for the situation. The Director of Student
Support Services will review building based restraint logs to ensure proper documentation
for restraints lasting over five minutes or where injury to the staff or student occurs by
6/15/2014.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 17A Use of physical restraint on any
student enrolled in a publicly-funded
education program
Corrective Action Plan Status: Partially
Approved
Status Date: 10/28/2013
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Basis for Status Decision:
The District has made plans to implement staff training but such training should occur
within the first month of each school year and for employees hired after the school year
begins, within one month of employment.
Department Order of Corrective Action:
Please see http://www.doe.mass.edu/lawsregs/603cmr46.pps for ESE Power Point
overview.
Required Elements of Progress Report(s):
Please submit on or before December 16, 2013 evidence of staff training regarding
physical restraint including agenda, signed attendance sheets, memorandums, email
correspondence, and training materials. Please submit evidence including a narrative and
documents of developed and implemented reporting requirements and procedures for
administrators, parents and the Department consistent with the regulations on or before
February 28, 2014. Please submit evidence of the District's web-based professional
development system including the link and administrative tracking to ensure staff
participation regarding physical restraint procedures on or before May 15, 2014.
Progress Report Due Date(s):
12/16/2013
02/28/2014
05/15/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 23 Comparability of facilities
Partially Implemented
Department CPR Findings:
Facilities review and staff interviews revealed that English language learners at the Henry
P. Clough Elementary School receive language support instruction in a conference room
located near the main administrative offices, rather than in a classroom.
Description of Corrective Action:
The English language learners at the Henry P. Clough School receive their direct
instruction in a classroom setting. This change was made at the start of the 2013-2014
school year.
Title/Role(s) of Responsible Persons:
Expected Date of
Priscilla Arbuckle
Completion:
Janice Gallagher
04/15/2014
Dennis Todd
Evidence of Completion of the Corrective Action:
1) At the start of the 2013-2014 school year the building principal at the Henry P. Clough
school requested that English language learners no longer receive language support
instruction in a conference room located near the main administrative offices.
Description of Internal Monitoring Procedures:
The Director of Student Support Services will make unannounced visits to the Henry P.
Clough School to ensure that ELE students are receiving services in a classroom setting as
opposed to a conference room. These unannounced visits will be completed by
4/15/2014
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 23 Comparability of facilities
Corrective Action Plan Status: Approved
Status Date: 10/28/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit on or before December 16, 2013 a letter of assurance from the Principal at
the Clough Elementary School and the District Superintendent (accompanied by a site
map marking the location of service provision) as evidence of where English language
learners receive their language support instruction. ESE will conduct an onsite visit by
May 15, 2014 to view the instructional setting of English language learners at the Clough
Elementary.
Progress Report Due Date(s):
12/16/2013
05/15/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Mendon-Upton Public Schools
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Dennis Todd, Director of Student Support Services, MURSD
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: April 3, 2015
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Rating: Partially Implemented
Structure
Department CPR Finding: Documentation submitted by the district indicated that current hours of
ESL instruction ELLs receive are insufficient at all levels of English proficiency and are, therefore,
inconsistent with Department guidelines. Please see the “Transitional Guidance on Identification,
Assessment, Placement, and Reclassification of English Language Learners August 2013” as found on
http://www.doe.mass.edu/ell/guidance_laws.html.
Narrative Description of Corrective Action: The Mendon-Upton Regional School District will
provide the recommended hours of instruction for English Language Learners (ELLs) based on
Assessing Comprehension and Communication in English State-to-Sate (ACCESS).
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Corrective Action Activity: March 15, 2015
Implementation:
Priscilla Arbuckle, ELE Coordinator
Dennis Todd, Director of Student Support Services
Evidence of Completion of the Corrective Action: The District will realign ELE professionals,
including hiring one full time ELE certified teacher to meet instructional requirements by August 25,
2014 (posting for this position was disseminated on June 5, 2014). The District ELE Coordinator will
provide an overview to stakeholders of the Transitional Guidance on Identification, Assessment,
Placement, and Reclassification of English Language Learners August 2013, including the
recommended number of hours for supporting the rapid acquisition of English language proficiency. A
meeting agenda, sign in sheet, and any professional development materials will show this completed
action by September 30, 2014.
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Description of Internal Monitoring Procedures: The Mendon-Upton Regional School District ELE
Coordinator or designee will review student schedules by September 30, 2014 to ensure ELL students
are receiving hours of instruction as needed to make effective progress toward English language
proficiency. Progress reports, assessment, and consultation with teachers and other staff will be ongoing to gage student English proficiency growth. A record review of ELL student progress will be
completed by the ELE Coordinator after the first and second marking term end dates in all four District
buildings (November 24, 2014 and again by March 11, 2015).
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
1) Please provide a detailed plan that shows that the district is providing sufficient ESL instruction to
all ELL students during the 2014-2015 school year based on the Department's Transitional
Guidance on Identification, Assessment, Placement, and Reclassification of English Language
Learners found at http://www.doe.mass.edu/ell/TransitionalGuidance.pdf
2) Please complete district information in the attached spreadsheet labeled ELL List by school for
each ELL student in the district.
Progress Report Due Date(s): October 31, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Mendon-Upton CPR Corrective Action Plan
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