MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Medfield
CPR Onsite Year: 2011-2012
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 09/06/2012.
Mandatory One-Year Compliance Date: 09/06/2013
Summary of Required Corrective Action Plans in this Report
Criterion
SE 7
SE 55
Criterion Title
Transfer of parental rights at age of majority and student
participation and consent at the age of majority
Special education facilities and classrooms
CR 23
Comparability of facilities
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 7 Transfer of parental rights at age of majority and student
Partially Implemented
participation and consent at the age of majority
Department CPR Findings:
A review of district documentation and interviews with staff members indicated that the
district does not have a process in place to consistently inform students and
parent/guardians of the transfer of rights one year prior to the student reaching the age
of 18. Also, the district has no process in place to consistently obtain consent from the
student at the age of majority.
Description of Corrective Action:
Current district practice has been to inform students of the transfer of rights at the annual
review closest to the students 17th birthday and then provide them with the actual
consent form as close to the students 18th birthday as possible. The district realizes this
needs to be a more specific procedure and timelines need to be more accurate. Proposed
corrective action include: 1) Director and Coordinator meet to discuss the forms
scheduling involved in making these changes 2) Director and Coordinator will identify a
process in which students will be made aware of the their rights on their 17th birthday
and provided with the consent form on their 18th birthday 3) High School special
education staff will be trained in the new procedures 4) new process will be implemented.
Title/Role(s) of responsible Persons:
Expected Date of
Matthew LaCava, Director of Pupil Services ; Patricia Mullen,
Completion:
Special Education Coordinator
06/30/2013
Evidence of Completion of the Corrective Action:
A new sign off form will be created that will be used by special educators for informing the
students of their rights on their 17th birthday. These forms will be used as evidence of
compliance. Also, the transfer of rights forms will be dated and cross referenced with the
students 18th birthday which will be used as compliance.
Description of Internal Monitoring Procedures:
The Director and Coordinator will conduct period compliance reviews by reviewing the
informative documentation as well as the transfer of rights form.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 7 Transfer of parental rights at age of
Approved
majority and student participation and
Status Date: 10/26/2012
consent at the age of majority
Basis for Partial Approval or Disapproval:
Please review the recent guidance issued by the DESE,
http://www.doe.mass.edu/sped/advisories/11_1.html.
The district's reference to a consent form in the age of majority process is not clear.
Additionally, the district's proposal does not include obtaining the 18 year old students'
consent to the current IEP; the student's signature on the IEP is required in all cases
where the adult student is the sole decision-maker or shared decision-maker with his/her
parent or guardian.
Department Order of Corrective Action:
Please propose a revised process that aligns with the recently issued DESE guidance.
If the district chooses to use the IEP meeting for the age of majority notice, which would
occur while the student is still 16 by definition, it must have alternate procedures in place
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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to ensure that both the parent and the student receive the notice in the event that either
is absent from the IEP meeting.
As an alternative to providing notice at the IEP meeting, notice plus the Parents' Notice of
Procedural Safeguards can be mailed to both parent and student when the student turns
17 and subsequently documented in the Other Information section of the IEP written prior
to the student turning 18.
Required Elements of Progress Report(s):
Please provide the district's revised Age of Majority process, using the recently issued
advisory as guidance. Please include a description of the district's process to obtain
student consent to all current IEPs following the students' attainment of the age of
majority. Provide this revised process on December 14, 2012.
Following the revision of the district's process, provide evidence of the staff training,
including the date, attendance (with the name and role), agenda, and any training
materials. This progress report is due December 14, 2012.
Subsequent to the completion of all training activities, the district will conduct an internal
record review for files of students 17 and 18 years of age for evidence that the student
and parent have been informed of the age of majority requirements and the IEP is
appropriately signed by the student and/or parent once the student has turned 18. Please
provide an analysis of this review to include the number of records reviewed and the
number of records found to be non-compliant. For any records found to be non-compliant,
please provide an analysis of the root cause(s) and any steps that the district has taken
to remedy the non-compliance. This progress report is due April 19, 2013.
*Please note that when monitoring the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who
conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
12/14/2012
04/19/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Medfield CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
Observation and interviews indicated that at the Floral Elementary School and Memorial
Elementary School special education instructional spaces are not at least equal in all
physical respects to the average standards of general education facilities and classrooms.
Specifically, at the Floral Elementary School, Speech/Language Services occur in a room
where the only access is through another classroom. At the Memorial Elementary School,
students receive special education services within a classroom where both special
education and English learner education (ELE) are at times conducted simultaneously.
Description of Corrective Action:
The district has already taken action to change the instruction space at both buildings. At
the Dale Street School, the Speech and Language room has been moved to its own space
which is accessed directly from the hallway. Students do not need to walk through
another instructional space to get to the Speech and Language Room. At the Memorial
Elementary School, ELL services have been move out of the Learning Center and are
being provided in a separate instructional space. ELL and Special Education now have
their own dedicated spaces.
Title/Role(s) of responsible Persons:
Expected Date of
Matthew LaCava, Director of Pupil Services
Completion:
09/04/2012
Evidence of Completion of the Corrective Action:
Walk through of buildings are evidence of compliance.
Description of Internal Monitoring Procedures:
The Director worked with the building Principals to make these changes.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 55 Special education facilities and
Status Date: 10/26/2012
classrooms
Basis for Partial Approval or Disapproval:
The district's proposed corrective actions are accepted. The district will propose a date by
which a DESE representative can come onsite and verify the corrective actions.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide confirmation regarding a scheduled onsite visit by DESE to review the
facilities changes for both SE 55 and CR 23. This progress report is due by December 14,
2012.
Progress Report Due Date(s):
12/14/2012
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Medfield CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 23 Comparability of facilities
Partially Implemented
Department CPR Findings:
See SE 55. Observations demonstrated that at the Floral Elementary School, English
learner education (ELE) services occur in an open area of the Media Center/Library while
other students are accessing the space.
Description of Corrective Action:
The district has already taken action to change the instruction space at both buildings. At
the Dale Street School, the Speech and Language room has been moved to its own space
which is accessed directly from the hallway. Students do not need to walk through
another instructional space to get to the Speech and Language Room. In addition, the
ELL teacher has been provided with an instruction space that is not used by other
students at the time of instruction. At the Memorial Elementary School, ELL services have
been move out of the Learning Center and are being provided in a separate instructional
space. ELL and Special Education now have their own dedicated spaces.
Title/Role(s) of responsible Persons:
Expected Date of
Matthew LaCava, Director of Pupil Services
Completion:
09/04/2012
Evidence of Completion of the Corrective Action:
Walk through of buildings are evidence of compliance.
Description of Internal Monitoring Procedures:
The Director worked with the building Principals to make these changes.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 23 Comparability of facilities
Corrective Action Plan Status: Approved
Status Date: 10/26/2012
Basis for Partial Approval or Disapproval:
See DESE comments for SE 55.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
See DESE comments for SE 55.
Progress Report Due Date(s):
12/14/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Medfield CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Medfield Public Schools
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Matthew LaCava/Medfield Public Schools
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: November 15, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Rating: Partially Implemented
Structure
Documentation reviewed indicated that the district has not developed an ESL curriculum, although it
was reported that various sources are used in the provision of ESL instruction. Concerning the
curriculum, the district should note that the Department has new regulations in place, which may affect
the school’s corrective action plan (CAP). Please refer to: http://www.doe.mass.edu/retell/ for more
information.
Except for high school English language learners (ELLs) who scored at levels 4 and 5 on the MEPA
(Massachusetts English Proficiency Assessment), documentation reviewed indicated that all other
ELLs are not receiving sufficient hours of ESL instructions and thus instructional hours are
inconsistent with Department guidance. (Please refer to
http://www.doe.mass.edu/mcas/mepa/guidance.html - p. 5)
To summarize, the Department concludes that the district does not have a fully implemented SEI
program as required by chapter 71A. The amount of ESL instruction provided to some ELLs is
insufficient, most content area teachers have not been trained to shelter content. See ELE 15 for
comments on Shelter English Immersion (SEI) professional development.
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Narrative Description of Corrective Action:
As was described in the interviews and site visits, currently the curriculum implemented with
ELL students is a combination of a number of materials, including what the student is working
on in the general education classroom. The ELL teacher utilizes her knowledge of curriculum
and teaching to ensure that materials that are used are in line with both the frameworks and the
students’ instructional level. Moving forward, the district is exploring purchasing specific ELL
curriculum that will help with instruction for all levels of students. The ELL teacher is in the
process of identifying and adopting an ELL program that uses WIDA Prime. She is also in the
process of applying WIDA standards to content area strands.
In addition, the district has changed the model in regards to direct services to ELL students.
During the time of this program review, the staff that taught the ELL students was a tutor who
worked on a contracted basis for a set number of hours. Since the beginning of the 2012-2013
school year, that ELL teacher has become a full time teacher, which has increased her number of
direct service hours significantly. She is now able to work with ELL students across the district
for an increase number of hours and is also available to staff for consultation and training. This
will also allow greater access for teachers to be trained in SEI and how to better serve the needs
of ELL Students.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Matthew LaCava, Director of Pupil Services
 ELL teacher has been hired full time
Chantel Bonner, District Wide ELL Teacher
since September 1st 2012
 Curriculum will be identified by June
3, 30, 3013
 Curriculum will be in place by
September 1, 2013
 Training for teachers will be ongoing.
Evidence of Completion of the Corrective Action:
 The ELL teacher and Director of Pupil Services have attended multiple conference and
workshops regarding the new regulations and standards in the area of English Language
Learners.
 The ELL teacher has also identified different curriculum materials that may be beneficial
to the district and meet the WIDA standards.
 Evidence of compliance on this criteria will be the consistent use of curriculum materials
that meet the WIDA Standards and are connected to content strands.
 This will be evidenced in student work, progress monitoring and testing.

Progress monitoring will be completed on a consistent basis by the ELL teacher to
ensure progress of the students.
Description of Internal Monitoring Procedures: The ELL teacher will meet with the Director on
a monthly basis to review student needs and curriculum approaches. The ELL teacher will
assess and compile progress monitoring information on all students. Teachers will be trained
through professional development on how to best support ELL students in their classroom.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement
and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
While the Department appreciates district’s commitment to purchasing ESL curricular materials that
align to the WIDA standards, the district should understand that purchased materials should be used as
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resources and cannot replace the curriculum districts are expected to develop based on WIDA
standards. However, since the new regulations as they pertain to WIDA were passed prior to the on-site
visit, the Department will be neither approving nor disapproving any curriculum documents/plans that
were made for on-site visits conducted before the state’s adoption of the WIDA standards in June 2012.
The Department will be communicating with all districts during the upcoming school year to provide
them with further guidance on developing Department approved ESL/ELD curriculum. No further
submission is required at this time.
Although the district has indicated that the ELL tutor who was working with ELLs was hired as a full
time ESL teacher and that the teacher increased the number of direct service hours provided to ELL
students, it is unclear whether the ELLs will receive sufficient hours of ESL instruction in accordance
with their MEPA/ACCESS levels of English proficiency.
The Department accepts the district’s plan under ELE 15 to ensure that all core academic teachers with
ELLs and administrators that supervise core academic teachers of ELLs are endorsed. No further
submission is required at this time.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
1) Please provide a detailed plan that shows that the district is providing sufficient ESL instruction to
all ELL students during the 2013-2014 school year based on the Department's Guidance on using
MEPA Results to Plan Sheltered English Immersion (SEI) Instruction and make Reclassification
Decisions for Limited English Proficient (LEP) Students from September 2009 found at
http://www.doe.mass.edu/mcas/mepa/2009/guidance.doc
2) Please complete district information in the attached spreadsheet labeled ELL List by school for
each ELL student in the district.
Progress Report Due Date(s): September 30, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 9 Instructional
Grouping
Rating: Not Implemented
Department CPR Finding: The District did not specifies if English language learners are grouped to
receive direct ESL services and criteria used to group them.
Narrative Description of Corrective Action: The district was not clear with DESE that the
process for grouping is done by ability and grade-span within the district. With the ELL teacher
now being a full time staff member, there is more ability to be able to schedule students by ability
to ensure that they are receiving effective content instruction. This has been the current process.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Matthew LaCava, Director of Pupil Services
 Current groupings have been done
Chantel Bonner, District Wide ELL Teacher
according to ability level.
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Evidence of Completion of the Corrective Action:
 Review of curriculum used by groupings
 Review of testing levels of groupings
 Progress monitoring
Description of Internal Monitoring Procedures:
The ELL teacher will meet on a monthly basis with the Director of Pupil Services to review
student groupings and service delivery model.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion:
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
Please provide the ELL Instructional Grouping criteria and form developed by the district for each ELL
student as evidence of completion of the approved corrective action. This form should include a copy
of the most recent ESL teacher schedules for all grade levels district wide. All schedules should include
the following for each block of time: 1. Names of the ELL students 2. Grade level for each student 3.
English proficiency level of each student.
Progress Report Due Date(s): September 30, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 13 Follow-up Support
Rating: Partially Implemented
Department CPR Finding: Interviews and student records indicated that the district does not
consistently monitor students who have exited the English language learner program for two years.
Narrative Description of Corrective Action: The district will develop more consistent procedures
to monitor students that have exited the ELL program. This monitoring will take place over the
course of two years. The district will identify and create ways for teachers and parents to
provided feedback to the ELL teacher during this monitoring timeframe.
Title/Role of Person(s) Responsible for
Implementation:
Matthew LaCava, Director of Pupil Services
Chantel Bonner, District Wide ELL Teacher
Expected Date of Completion for Each
Corrective Action Activity:
 Parent and teacher forms will be
created by June 30th 2013
 Exit criteria forms will be created by
June 30th 2013
 Retroactive completion of monitoring
of students will be completed
 Forms will be in place and complete
by October 1st 2013
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Evidence of Completion of the Corrective Action:
 Development of FLEP forms for parents and teachers
 Forms are completed and placed in student files
 ELL teacher signs off that she has reviewed and discussed the FLEP forms.
Description of Internal Monitoring Procedures:
The ELL teacher will meet on a monthly basis with the Director of Pupil Services to review the
students who have exited the ELL Program. Director of Pupil Services will conduct internal
record reviews of ELL students to ensure all forms are complete and in the file.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 13 Follow Up
Support
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Department Order of Corrective Action: Please
provide the district’s developed forms and a description of the process to monitor FELL students to the
Department by September 30, 2013.
Following the development and implementation of the FELL monitoring process, the district will
provide the results of an administrative record review of FELL student records for evidence that all
students designated as FELL are appropriately monitored for two years, and complete documentation
of this process is found in student files. Please sample only those students who have been designated as
FELL following the complete implementation of the district’s corrective actions.
Provide a detailed summary of the record review to ESE including the total number of records
reviewed, the number of records found in compliance and the number of any records identified for
noncompliance. If continued noncompliance is identified, please determine a root cause of
noncompliance and indicate the corrective action to address such noncompliance.
Please submit the results of the review completed by the ELL Director to the Department on or before
December 16, 2013.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names
and grade levels for the records reviewed; b) Date of the review; c) Name of the person(s) who
conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s): September 30, 2013 & December 16, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional
Development Requirements
Rating: Partially Implemented
Department CPR Finding: Documentation review indicated that the district developed a multi-year
Professional Development Plan. However, to date teachers have not completed all four SEI
categories. Therefore, ELLs are not receiving instruction from SEI trained teachers as required by the
Department.
Please note that the Department’s regulations concerning SEI professional development requirements
have changed. Refer to: http://www.doe.mass.edu/retell/ for more information.
Narrative Description of Corrective Action: See ELE 5. The district will approach a multi-year
Professional development plan in accordance to the new state standards. The district is slated to
receive the RETELL training during the 2014-2015 school year. Before that DESE training, the
district will conduct internal WIDA standards training as well as training on second language
acquisition and the Sheltered Instruction Observation Protocol (SIOP) model.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Matthew LaCava, Director of Pupil Services
 Retell Training 2014-2015 school
Chantel Bonner, District Wide ELL Teacher
year
 WIDA standards training will be
conducted by November 1st, 2013
 SIOP training will be conducted by
November 1st 2013.
Evidence of Completion of the Corrective Action:
 Agendas from training
 Attendance sheets from training
 Materials from training
Description of Internal Monitoring Procedures: Teachers will complete evaluation forms for
each training they attend, which will allow the district to fine tune the trainings and
presentations. Also, a survey will be sent out to teachers working with ELL students on the areas
they would like to focus on during professional development.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion:
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): None required.
Progress Report Due Date(s): N/A
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program Evaluation
Rating: Not Implemented
Department CPR Finding: Interviews and a review of documentation indicated that the district does
not conduct periodic evaluations of the effectiveness of its ELE program in developing students’
English language skills and increasing their ability to participate meaningfully in the educational
program.
Narrative Description of Corrective Action: The district will implement a procedure for
monitoring the effectiveness of the ELL program. This will include the oversight of the
Principals of each building as well as the Director of Pupil Services. Meetings follow up forms
and review of student work will be a large part of the new program evaluation. The district will
set up a monitoring procedure that will review ACCESS and MACS scores as well as
communication with teachers on a regular basis to discuss their ELL students.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Matthew LaCava, Director of Pupil Services
 Procedures for program evaluation
Chantel Bonner, ELL Teacher
will be completed by June 30th 2013
 Implementation of procedures will be
completed by November 1st, 2013
Evidence of Completion of the Corrective Action:
 Written procedures for ELL program evaluation
 Agendas with specific dates and meeting information about program evaluation
 Attendance sheets from meetings
Description of Internal Monitoring Procedures: The Director of Pupil Services will compile
information about program evaluation on a consistent basis. This will include all of the
information above, as well as discussion with staff and administration on how to use the
information that was gathered to drive programming.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17 Program
Evaluation
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: The Department also recommends including the
participation of the principals of each building in the evaluation process. Ensure the use of ACCESS
and MACS scores as well as teacher feedback & communication as part of the data collected to
evaluate the efficacy of the district’s programming.
Required Elements of Progress Report(s): Please provide to the Department a narrative description
of which staff (administrative and/or professional) will take part in the evaluative process for the
English Language Education Program as well as the frequency of monitoring activities and description
of data to be used to form decisions and to guide practice by September 30, 2013.
Progress Report Due Date(s): September 30, 2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of ELE Students
Rating: Partially Implemented
Department CPR Finding: A review of student records indicated that there were missing elements
from some English Language Education records. Specifically the missing elements included
information about students’ previous school experiences; copies of parent notification letters, progress
reports and report cards (in the native language, if necessary); evidence of follow-up monitoring (if
applicable.
Narrative Description of Corrective Action: The district has been working on completing all of
the information required to be in the student files. The ELL teacher has reviewed all of the files
and compiled information on what needs to be completed to ensure all the information is there.
While some has already been added, that will be a focus moving forward.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Matthew LaCava, Director of Pupil Services
 Written procedures for what should
Chantel Bonner, ELL Teacher
be contained in each students file will
be completed by June 30th 2013
 File will contain all need information
by November 1st, 2013
Evidence of Completion of the Corrective Action: All files will be reviewed for completeness by
November 1st, 2013. In addition, after that period record reviews will be completed to ensure
continued compliance.
Description of Internal Monitoring Procedures: Periodic file review will be completed to monitor
this criteria.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18 Records of ELE
Students
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
Provide a description of the district’s monitoring process to regularly check and update student ELE
files by September 30, 2013.
Please submit evidence of an administrative record review to ensure that student records include the
following: 1) home language survey; 2) results of identification and annual proficiency tests and
evaluations; 3) information about student’s previous school experiences if available; 4) copies of parent
notification letters; 5) evidence of follow-up monitoring (if applicable); 6) parent’s consent to optout(if applicable); 7) translated documents such as notices, progress reports and report cards (in the
native language, if necessary); and 8) individual success plans for students who have failed MCAS.
Provide a detailed summary of the record review to ESE including the total number of records
reviewed, the number of records found in compliance and the number of any records identified for
noncompliance. If continued noncompliance was identified, please determine a root cause of
noncompliance and indicate the corrective action to address such noncompliance. Please submit the
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results of the review completed by the ELL Director to ESE on or before December 16, 2013.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names
and grade levels for the records reviewed; b) Date of the review; c) Name of the person(s) who
conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s): September 30, 2013 & December 16, 2013
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