MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Maynard
CPR Onsite Year: 2011-2012
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 09/29/2012.
Mandatory One-Year Compliance Date: 09/29/2013
Summary of Required Corrective Action Plans in this Report
Criterion
SE 7
SE 18B
SE 29
Criterion Title
Transfer of parental rights at age of majority and student
participation and consent at the age of majority
Determination of placement; provision of IEP to parent
SE 32
Communications are in English and primary language of
home
Parent advisory council for special education
SE 56
Special education programs and services are evaluated
CR 10A
Student handbooks and codes of conduct
CR 17A
Use of physical restraint on any student enrolled in a
publicly-funded education program
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Not Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 7 Transfer of parental rights at age of majority and student
Partially Implemented
participation and consent at the age of majority
Department CPR Findings:
A review of student records and interviews with staff members indicated that the district
does not consistently inform the student and the parent/guardian one year prior that the
educational decision making rights will transfer from the parent/guardian to the student
upon the student's 18th birthday. Further, it was evident that the school district does not
implement procedures to obtain consent from the student upon reaching the age of 18 to
continue the student´s special education program.
Description of Corrective Action:
All students and parents will be notified of the change in decision making rights one year
prior to the student's age of majority.
District will obtain consent from students upon reaching the age of 18 to continue
student's special education program
Title/Role(s) of responsible Persons:
Expected Date of
Jill Greene, Director of Student Services
Completion:
04/30/2013
Evidence of Completion of the Corrective Action:
Procedures on notifying students and parents of the change in decision making rights.
Procedures on obtaining consent from students upon reaching the age of 18 to continue
student's special education program.
Training session documented by copy of the agenda, training materials and attendance
sheet.
Evidence of change in practice: notification to students and parents prior to students' 17th
birthday, and consent obtained from student upon reaching 18 to continue the student's
special education program.
Summary of internal monitoring review.
Description of Internal Monitoring Procedures:
District will conduct an administrative review of 6 student records to ensure
noncompliance has been corrected. If review indicates noncompliance, the district will
conduct a root cause analysis to determine any additional corrective action that needs to
occur.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 7 Transfer of parental rights at age of
Status Date: 12/07/2012
majority and student participation and
consent at the age of majority
Basis for Partial Approval or Disapproval:
The district has provided a description how it will implement with staff training and then
monitor via administrative review its process and procedure to ensure that both parents
and student receive notice one year prior to the student's turning age 18 in order to
prepare for his/her decision making, responsibilities and role upon reaching the age of
majority.
The district, through designated staff members responsible, will follow-up with monitoring
the additional necessary component of then obtaining consent from the student upon
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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reaching age 18 to continue the student's special education program should the student
be the decision maker or share in the decision making process.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a detailed narrative description of its new procedures regarding
provision of notice one year prior to parents and students as to the transfer of parental
rights and student participation and consent upon reaching age 18. This description must
include an oversight and tracking system that enables the district to monitor this process.
Please also provide evidence of staff training on these procedures, which will include, but
not be limited to relevant memorandum, email correspondence, training/meeting agenda,
signed attendance sheets and a sample of training materials on or before January 18,
2013.
Subsequent to the completion of all training activities, submit the results of an
administrative review of records for high school students for evidence that parents and
students were sent appropriate notice and for those students who have attained age of
majority, documentation of consent. Indicate the number of records reviewed, the
number found to be compliant, an explanation of the root cause for any continued
noncompliance and a description of additional actions taken by the district to address any
identified noncompliance. Please submit this to the Department on or before April 30,
2013.
Please note that when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names, grade level and age for the record review; b) Date of the review; c) Name
of person(s) who conducted the review, their role(s), and their
signature(s).
Progress Report Due Date(s):
01/18/2013
04/30/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Maynard CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
A review of student records, staff interviews and parent surveys indicated that although
parents/guardians are provided with a summary of agreements at the end of the IEP
meeting, in most instances there is a delay in excess of two calendar weeks before the
district provides the parent with two (2) copies of the proposed IEP and proposed
placement along with the required notice.
Description of Corrective Action:
Following all IEP meetings and parent receipt of meeting summary at the end of the
meeting, proposed IEP and proposed placement along with the required notice will be
provided to parents within two weeks of meeting date.
Title/Role(s) of responsible Persons:
Expected Date of
Jill Greene, Director of Student Services
Completion:
04/30/2013
Evidence of Completion of the Corrective Action:
Procedures on provision of IEP to parent.
Procedures on IEP process timelines.
Training session documented by copy of the agenda, training materials and attendance
sheet.
Evidence of change in practice: IEP will be provided to parents within two weeks of
meeting date.
Summary of internal monitoring review.
Description of Internal Monitoring Procedures:
District will conduct an administrative review of 6 student records to ensure
noncompliance has been corrected. If review indicates noncompliance, the district will
conduct a root cause analysis to determine any additional corrective action that needs to
occur.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 18B Determination of placement;
Status Date: 12/07/2012
provision of IEP to parent
Basis for Partial Approval or Disapproval:
The district has developed an internal oversight and tracking system to ensure that
parents/guardians in receipt of a meeting summary at the end of the meeting are
provided with two (2) copies of the proposed IEP and proposed placement along with the
required notice within and not later than two weeks of the Team meeting date.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a detailed narrative description of its new procedures regarding
provision of IEP to parent. Please also provide evidence of staff training on these
procedures, which will include, but not be limited to relevant memorandum, email
correspondence, training/meeting agenda, signed attendance sheets and a sample of
training materials on or before January 18, 2013.
Subsequent to the completion of all training activities, submit the results of an
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administrative review of student records at various levels for evidence that parents were
provided with two (2) copies of the IEP with proposed placement and required notice
within and no later than two weeks from receipt of summary notes at the conclusion of
the Team meeting. Indicate the number of records reviewed, the number found to be
compliant, an explanation of the root cause for any continued noncompliance and a
description of additional actions taken by the district to address any identified
noncompliance. Please submit this to the Department on or before April 30, 2013.
Please note that when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names, grade level and age for the record review; b) Date of the review; c) Name
of person(s) who conducted the review, their role(s), and their
signature(s).
Progress Report Due Date(s):
01/18/2013
04/30/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Maynard CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 29 Communications are in English and primary language of
Partially Implemented
home
Department CPR Findings:
A review of student records and interviews with staff members demonstrated that
communications with parents are not consistently in simple and commonly understood
words and are not in both English and the primary language of the home if such primary
language is other than English. Further, in instances when the district does provide
notices orally or in some other mode of communication that is not written language, the
district does not keep any written documentation to demonstrate that it has provided such
notice in an alternate manner, of the content of the notice and of the steps taken to
ensure that the parent understood the content of the notice.
Description of Corrective Action:
District will communicate with parents in simple and commonly understood words in
English and the primary language of the home when the primary language is other than
English.
District will collect evidence of written and oral communications.
Title/Role(s) of responsible Persons:
Expected Date of
Jill Greene, Director of Student Services
Completion:
04/30/2013
Evidence of Completion of the Corrective Action:
Procedures on communicating to parents when primary language is other than English,
Procedures on collecting documentation of written and oral communications.
Training sessions documented by copies of the agenda, training materials and attendance
sheets.
Evidence of change in practice: written and oral communications with parents will be in
simple and commonly understood words in English and primary language of the home
when the primary language is other than English.
Summary of internal monitoring review.
Description of Internal Monitoring Procedures:
District will conduct an administrative review of 6 student records to ensure
noncompliance has been corrected. If review indicates noncompliance, the district will
conduct a root cause analysis to determine any additional corrective action that needs to
occur.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 29 Communications are in English and
Status Date: 12/07/2012
primary language of home
Basis for Partial Approval or Disapproval:
The district indicated that procedures will be implemented to ensure that when
communicating orally with parents whose primary language of the home is not English,
simple and commonly understood words will be used and will be in both English and the
primary language of the home. Documentation of such oral and other mode of
communication will be kept within the student records.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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The district will provide a detailed narrative description of its new procedures regarding
oral communications in English and primary language of the home. Please also provide
evidence of staff training on these procedures, which will include, but not be limited to
relevant memorandum, email correspondence, training/meeting agenda, signed
attendance sheets and a sample of training materials on or before January 18, 2013.
Subsequent to the completion of all training activities, submit the results of an
administrative review of student records at various levels for evidence that parents were
provided with communications in simple and commonly understood words and evidence of
such communications documented within the student record. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional actions taken by the district
to address any identified noncompliance. Please submit this to the Department on or
before April 30, 2013.
Please note that when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names, grade level and age for the record review; b) Date of the review; c) Name
of person(s) who conducted the review, their role(s), and their
signature(s).
Progress Report Due Date(s):
01/18/2013
04/30/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Maynard CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 32 Parent advisory council for special education
Partially Implemented
Department CPR Findings:
Interviews with Parent Advisory Council (PAC) representatives and district staff members
indicated that there is no mechanism in place for the PAC to advise the district on matters
that pertain to the education and safety of students with disabilities. Further, interviews
also indicated that PAC members do not meet with school officials to participate in the
planning, development, and evaluation of the school district´s special education
programs.
Description of Corrective Action:
District will put in place a formal system for the Maynard SEPAC to advise on matters that
pertain to the education and safety of students with disabilities. Formal system will
include an annual survey, and summary of survey results shared with parents providing
them an opportunity to participate in the planning, development and evaluation of special
education programs.
Title/Role(s) of responsible Persons:
Expected Date of
Jill Greene, Director of Student Services
Completion:
04/30/2013
Evidence of Completion of the Corrective Action:
Procedures for the Maynard SEPAC advising the district on matters that pertain to the
education and safety of students with disabilities, and PAC members meeting with school
officials to participate in the planning, development and evaluation of school district
special education programs.
Parent survey and results.
Planning session with parents documented by copy of the agenda and materials.
Evidence of change in practice: Copy of annual survey, summary of survey results,
agendas and related materials.
Description of Internal Monitoring Procedures:
District will conduct an administrative review of procedures and survey development,
implementation and evaluation. If review indicates noncompliance, the district will
conduct a root cause analysis to determine any additional corrective action that needs to
occur.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 32 Parent advisory council for special
Status Date: 12/07/2012
education
Basis for Partial Approval or Disapproval:
The district has presented a detailed description of its plans to ensure that the SEPAC has
the opportunities to meet with school officials pertaining to the education and safety of
students. The SEPAC will also participate in the planning, development and evaluation of
the school district programs by meeting with school officials in a formalized manner, with
set meeting dates and agenda.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the schedule and agenda of PAC meetings for the 2012-13 school
year and indicate how the PAC will have opportunities to advise the school district on
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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matters that pertain to the education an safety of students. Please submit this to the
Department on or before January 18, 2013.
Please submit copies of the annual survey, along with the summary of results and
improvement plan, SEPAC and school official meeting date, agenda, and outcomes on or
before April 30, 2013.
Progress Report Due Date(s):
01/18/2013
04/30/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 56 Special education programs and services are evaluated
Partially Implemented
Department CPR Findings:
Interviews with staff members and documentation demonstrated that there is no process
or system in place to ensure that the district's special education programs and services
are evaluated regularly.
Description of Corrective Action:
District will develop procedures regarding the process/system for the annual review of
special education program and services. Procedures will include a timeline of process as
well as guidelines on selecting programs/services to evaluate.
Title/Role(s) of responsible Persons:
Expected Date of
Jill Greene, Director of Student Services
Completion:
04/30/2013
Evidence of Completion of the Corrective Action:
Procedures regarding the process/system for the annual review of special education
program and services.
Program evaluation(s) for school year 2012-2013.
Description of Internal Monitoring Procedures:
District will conduct an administrative review of procedures and program evaluation
development and implementation. If review indicates noncompliance, the district will
conduct a root cause analysis to determine any additional corrective action that needs to
occur.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 56 Special education programs and
Status Date: 12/07/2012
services are evaluated
Basis for Partial Approval or Disapproval:
The district has proposed an annual process for reviewing special education programs and
services.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide the district's process/system for the annual review of special education program
and services, including the timeline(s) of process and the guidelines on selecting
programs/services to evaluate by January 18, 2013.
Progress Report Due Date(s):
01/18/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Maynard CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10A Student handbooks and codes of conduct
Partially Implemented
Department CPR Findings:
A review of documentation, student records and interviews with staff members showed
that the district does not consistently, at the request of a parent or student whose
primary language is not English, translate the student handbook or student code of
conduct.
Description of Corrective Action:
District will develop procedures for translating handbooks and codes of conduct for
students and parents whose primary language is not English.
Title/Role(s) of responsible Persons:
Expected Date of
Jill Greene, Director of Student Services
Completion:
04/30/2013
Evidence of Completion of the Corrective Action:
Procedures for translating handbooks and codes of conduct for students and parents who
primary language is not English.
Training session(s) documented by copy of the agenda, training materials and attendance
sheet.
Evidence of change in practice: Translated handbooks and codes of conduct.
Description of Internal Monitoring Procedures:
District will conduct an administrative review of all building handbooks to ensure
noncompliance has been corrected. If review indicates noncompliance, the district will
conduct a root cause analysis to determine any additional corrective action that needs to
occur.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 10A Student handbooks and codes of
Status Date: 12/05/2012
conduct
Basis for Partial Approval or Disapproval:
The district has indicated that it will establish and monitor procedures to identify the need
to translate handbooks and codes of conduct for parents/guardians with limited English
skills. It has identified the staff member(s) who will monitor the newly established
procedures with name and role. The district will establish which families need translated
materials and once that has been determined how handbooks and codes of conduct are
secured in the district to provide to the families.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a detailed narrative description of their new procedures related to
assessing home language/related translations needs and how staff and families will be
able to access or receive translated handbooks and code of conduct materials. Please also
provide evidence of staff training on these procedures, which will include but not be
limited to a training agenda, attendance sheet (include name and role) and copies of the
materials presented. Please submit this to the Department by January 18, 2013. Submit
the description of the internal oversight and tracking system and identify the person(s)
responsible for the oversight, including the date of the system's implementation. Submit
this information by January 18, 2013.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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The district will conduct an administrative review of the process for translation of
handbooks and codes of conduct and provide a narrative summary that includes the
determination of the major languages spoken within the district, the number of translation
requests, samples of translated materials and if there was identified non-compliance the
steps taken to correct the issue going forward. Please be sure to include the date of the
review, the name of person(s) who conducted the review, with their role(s) and
signature(s). Submit this to the Department by April 30, 2013.
Progress Report Due Date(s):
01/18/2013
04/30/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Maynard CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 17A Use of physical restraint on any student enrolled in a
Not Implemented
publicly-funded education program
Department CPR Findings:
A review of district documentation and interviews with staff members indicated that the
district has not implemented training for all staff at least annually on the use of physical
restraint consistent with regulatory requirements.
Description of Corrective Action:
District will annually provide staff with training on the use of physical restraint consistent
with regulatory requirements.
Title/Role(s) of responsible Persons:
Expected Date of
Jill Greene, Director of Student Services
Completion:
04/30/2013
Evidence of Completion of the Corrective Action:
Procedures on provision of annual mandated trainings including the use of physical
restraint consistent with regulatory requirements.
Training session(s) documented by copy of the agenda, training materials and attendance
sheet.
Copy of mandated training presentations, and sign-in sheets.
Evidence of change in practice: Training will be provided annually to all staff.
Description of Internal Monitoring Procedures:
District will review sign-in sheets for annual training to ensure noncompliance has been
corrected. If review indicates noncompliance, the district will conduct a root cause
analysis to determine any additional corrective action that needs to occur.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 17A Use of physical restraint on any
Status Date: 12/05/2012
student enrolled in a publicly-funded
education program
Basis for Partial Approval or Disapproval:
The district has provided a description of the steps it will take to ensure that staff is
provided with training on the use of physical restraint consistent with regulatory
requirements.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit to the Department evidence of staff training on the use of physical
restraint, which will include, but not be limited to relevant memorandum, email
correspondence, training/meeting agenda, signed attendance sheets and a sample of
training materials on or before January 18, 2013.
Please submit a detailed narrative of the district plans for annual physical restraint
training within the first month of the school year for September, 2013 for all staff
members. Submit this to the Department on or before April 30, 2013.
Progress Report Due Date(s):
01/18/2013
04/30/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Maynard CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Maynard Public Schools
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Jill Greene, ELE Coordinator
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: December 5, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: ELE 5
Program Placement and Structure
Department CPR Finding: Documentation reviewed indicated that the ESL curriculum the district
uses for all grades is an edited/compact (“at a glance”) version of the Massachusetts English
Language Proficiency Benchmarks (ELPBO). The district also submitted an ESOL (English for
Speakers of Other Languages) ESL curriculum outline for high school English language learners
(ELLs). Regarding the ESL curriculum, the district should note that the Department has new
regulations in place which may affect the district’s corrective action plan (CAP). Please refer to:
http://www.doe.mass.edu/retell/ for more information.
Documents reviewed concerning ESL services indicated that the hours of instruction providing to ELLs
are inconsistent with Department guidance. However, the information needs to be clarified as the
district did not specify if the hours of ESL instruction provided are on a daily basis, five times a week
or if some other schedule is followed. In addition, ELLs in MEPA (Massachusetts English Proficiency
Assessment) levels 4 and 5 appear to be re-designated into the general education classroom early and
therefore they are not receiving any ESL services. Please refer to:
http://www.doe.mass.edu/mcas/mepa/guidance.html - p. 5).
Please also refer to ELE 15 for comments on Sheltered English Immersion (SEI) professional
development training.
The Department concluded that the district does not have a fully implemented SEI program as most
content area teachers have not received SEI Category Training, and the amount of hours of ESL
instruction provided to ELLs is inconsistent with Department guidance.
Narrative Description of Corrective Action:
1) ESL Curriculum: District is currently updating our ESL curriculum to correspond to the
Department’s new regulations. When ESL curriculum is complete, we will conduct a training
with ESL teachers and
2) ESL Services: District has hired another ESL Teacher for the 2013-2014 school year, so we’ll
have 2.2 FTEs. Given our increase in ESL teachers from 1.2 to 2.2, we will provide services
consistent with Department guidance. Additionally, we are developing guidelines for
determining services, and revising how we document ELL students’ schedules so we can
ensure/monitor the services provided in relation to the Department’s guidance. When
guidelines and schedule format are completed, we will conduct a training with ESL teachers.
Title/Role of Person(s) Responsible for
Implementation: Jill Greene, Director of Student
Services
Expected Date of Completion for Each
Corrective Action Activity: September 30,
2013
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Evidence of Completion of the Corrective Action:
1) ESL Curriculum: ESL curriculum corresponding to Department’s new regulations; training
agenda and sign-in sheets from training session.
2) Staff schedules and student schedules documenting services consistent with Department
guidance will show evidence of change in practice; guidelines for determining services;
schedule format with clear delineation of ESL services; training agenda and sign-in sheet;
summary of internal monitoring review.
Description of Internal Monitoring Procedures:
District will conduct an administrative review of staff and student schedules to ensure noncompliance
has been corrected. If review indicates noncompliance, the district will conduct a root cause analysis
to determine any additional corrective action that needs to occur.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Status of Corrective Action:
Criterion: ELE 5
Approved
Partially Approved
Disapproved
Program Placement and Structure
Basis for Partial Approval or Disapproval:
Since the new regulations as they pertain to WIDA were passed prior to the on-site visit, the
Department will be neither approving nor disapproving any curriculum documents/plans that were
made for on-site visits conducted before the state’s adoption of the WIDA standards in June 2012. The
Department will be communicating with all districts during the upcoming school year to provide them
with further guidance on developing Department approved ESL/ELD curriculum. No further
submission is required at this time.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
1) Please provide a detailed plan that shows that the district is providing sufficient ESL
instruction to all ELL students during the 2013-2014 school year based on the Department's
Guidance on using MEPA Results to Plan Sheltered English Immersion (SEI) Instruction and
make Reclassification Decisions for Limited English Proficient (LEP) Students from
September 2009 found at http://www.doe.mass.edu/mcas/mepa/2009/guidance.doc
2) Please complete district information in the attached spreadsheet labeled ELL List by school for
each ELL student in the district.
Progress Report Due Date(s): October 25, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Maynard CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 6
Rating: Partially Implemented
Program Exit and Readiness
Department CPR Finding: The district may be exiting English language learners early. From
documentation reviewed it appears that students at all educational levels and MEPA (Massachusetts
English Proficiency Assessment) levels 4 and 5 are re-designated into the general education classroom
and are no longer provided ESL services.
Narrative Description of Corrective Action:
District is revising our exit procedures and forms to ensure that we exit students only when they
consistently demonstrate English proficiency across multiple measures. After completion of the new
exit procedures and forms, the district will conduct a training with ESL teachers.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Jill Greene, Director of Student
Corrective Action Activity: September 30,
Services
2013
Evidence of Completion of the Corrective Action:
Revised exit procedures and forms, copies of any recently completed exit forms and supporting
documentation of English proficiency to demonstrate evidence of change in practice; training agenda
and sign-in sheet, summary of internal monitoring review.
Description of Internal Monitoring Procedures:
District will conduct an administrative review of program exits to ensure noncompliance has been
corrected. If review indicates noncompliance, the district will conduct a root cause analysis to
determine any additional corrective action that needs to occur.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: : ELE 6
Program Exit and Readiness
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
Please submit a description of the district’s reclassification procedures and other supporting documents
listed by the district under their “Evidence of Completion of the Corrective Action”.
Progress Report Due Date(s): October 25, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 9
Rating: Partially Implemented
Instructional Grouping
Department CPR Finding: District documentation reviewed, including the district’s program
evaluation, indicated that the district groups students according to grade level rather than by similar
English proficiency levels. There were some exceptions, for example, elementary and middle school
ELLs in MEPA level 1 are grouped together by English proficiency level.
Narrative Description of Corrective Action:
District has hired another ESL Teacher for the 2013-2014 school year, so we’ll have 2.2 FTEs.
Given our increase in ESL teachers from 1.2 to 2.2, we will more consistent with grouping students
by similar English proficiency levels. Additionally, we are developing guidelines for determining
services and instructional groups, and revising how we document ELL students’ schedules so we
can ensure/monitor the services and instruction groupings. When guidelines and schedule format
are completed, we will conduct a training with ESL teachers.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Jill Greene, Director of Student Corrective Action Activity: September 30,
2013
Services
Evidence of Completion of the Corrective Action:
Staff schedules and student schedules documenting services and instructional groupings consistent
with Department guidance; guidelines for determining instructional groupings; schedule format
with clear delineation of instructional groupings, training agenda and sign-in sheet, summary of
internal monitoring review.
Description of Internal Monitoring Procedures:
District will conduct an administrative review of staff and student schedules to ensure noncompliance
has been corrected. If review indicates noncompliance, the district will conduct a root cause analysis
to determine any additional corrective action that needs to occur.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 9
Instructional Grouping
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
Provide a copy of the most recent ESL teacher schedules for all grade levels district wide. All
schedules should include the following for each block of time: 1. Names of the ELL students 2. Grade
level for each student 3. English proficiency level for each student.
Progress Report Due Date(s): October 25, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Maynard CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: ELE 13
Follow-up Support
Department CPR Finding: A review of student records and interviews with staff members indicated
that the district does not consistently actively monitor students who have exited the ELE program for
two years.
Narrative Description of Corrective Action:
District is revising our monitoring procedures and forms, including a system for tracking the
monitoring activities for the two years. After completion of the new procedures and forms, we will 1)
conduct a training with ESL teachers, 2) share procedures and forms with relevant school personnel
(SEI teachers and school administrators).
Additionally, district reviewed monitoring expectations with ESL teachers last year to ensure that all
FELP students were actively monitored during 2012-2013.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Jill Greene, Director of Student
Corrective Action Activity: September 30,
Services
2013
Evidence of Completion of the Corrective Action:
Revised monitoring procedures and forms, training agenda and sign-in sheet, notice to
teachers/administrators sharing new procedures and forms; internal monitoring review of FLEP
students’ records from 2012-2013 to confirm that all students with actively monitored.
Description of Internal Monitoring Procedures:
District will conduct an administrative review of monitoring documents to ensure noncompliance has
been corrected. If review indicates noncompliance, the district will conduct a root cause analysis to
determine any additional corrective action that needs to occur.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 13
Follow-up Support
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Please submit a narrative along with supporting
documents of the revised monitoring procedures which may include but not be limited to relevant
memorandum, email correspondence, forms, training/meeting agenda, training materials, and signed
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Maynard CPR Corrective Action Plan
19
attendance sheets, to ensure monitoring students for two years who have exited ELE on or before
October 25, 2013.
Subsequent to the completion of training activities, conduct an administrative review of ELL records
and submit results for evidence that students who have exited across all district levels receive progress
monitoring and report the number of records reviewed, the number found compliant, the root cause for
any identified continuing noncompliance and actions the district is taking to correct noncompliance by
December 16, 2013.
*Please note that when conducting internal monitoring the district must maintain the following
documentation and make it available to ESE upon request: a) List of student names, grade level
and age for record review; 2) Date of review; c) Name of person(s) who conducted the review,
their role(s), and their signatures(s).
Progress Report Due Date(s): October 25, 2013 and December 16, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15
Rating: Partially Implemented
Professional Development Requirements
Department CPR Finding: Documentation reviewed indicated that the district has been implementing
a multi-year professional development plan since school year 2007-08 and subsequent years to date.
The district reported that one teacher had completed all four of the Sheltered English Immersion (SEI)
Category Trainings, and very few who have completed at least two SEI Categories. Therefore, ELLs
are not receiving instruction from content area teachers who have been trained in Sheltered English
Immersion as required by Chapter 71A.
The district should note that the Department’s regulations and requirements concerning SEI training
have changed. Refer to: http://www.doe.mass.edu/retell/ for more information.
Narrative Description of Corrective Action:
Director of Student Services presented the Department’s new requirements to teachers/administrations
at the June 2013 faculty meetings, and followed up with additional information via email.
District is developing a new system for tracking core academic teachers and administrators’ completion
of the Department’s new training requirements.
District is following the new RETELL expectations for SEI training expectations.
Title/Role of Person(s) Responsible for
Implementation: Jill Greene, Director of Student
Services
Expected Date of Completion for Each
Corrective Action Activity: September 30,
2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Maynard CPR Corrective Action Plan
20
Evidence of Completion of the Corrective Action:
Documents and follow-up correspondence to teachers and administrators on new SEI training
requirements, system for tracking core academic and administrators’ completion of the new SEI
training requirements, internal monitoring review of tracking system.
Description of Internal Monitoring Procedures:
District will conduct an administrative review of initial compilation of tracking system. If review
indicates lack of comprehensive records keeping, the district will conduct a root cause analysis to
determine any additional corrective action that needs to occur.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: : ELE 15
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Professional Development
Requirements
Basis for Partial Approval or Disapproval:
The Department accepts the district’s plan to ensure that all core academic teachers with ELLs and
administrators that supervise core academic teachers of ELLs are endorsed. No further submission is
required at this time.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): None required
Progress Report Due Date(s): N/A
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17
Rating: Not Implemented
Program Evaluation
Department CPR Finding: A review of documentation and interviews with staff members indicated
that the district does not conduct periodic evaluations of its effectiveness of its ELE programs.
Narrative Description of Corrective Action:
District is developing a schedule and procedures for periodic evaluations of its effectiveness of ELE
programs. Additionally, the district currently has an evaluation of our ELE programs underway to
inform our practices for the 2013-2014 school year.
Title/Role of Person(s) Responsible for
Implementation: Jill Greene, Director of Student
Services
Expected Date of Completion for Each
Corrective Action Activity: September 30,
2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Maynard CPR Corrective Action Plan
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Evidence of Completion of the Corrective Action:
Schedule and procedures for periodic evaluations, summary of program evaluation currently in process.
Description of Internal Monitoring Procedures:
District will review program evaluation to ensure a comprehensive review of our ELE program
effectiveness. If review indicates noncompliance, the district will conduct a root cause analysis to
determine any additional corrective action that needs to occur.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17
Program Evaluation
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Provide a copy of the district’s summary of the ELE
program evaluation plans including scheduling, procedures, and surveys that are proposed for the
2013-2014 academic school year by October 25, 2013.
Progress Report Due Date(s): October 25, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Maynard CPR Corrective Action Plan
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