MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School: Martha’s Vineyard Charter School
Corrective Action Plan Forms
Program Area: Special Education
Prepared by:
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: April 26, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 2 Required and optional
Rating: Partially Implemented
assessments
Department CPR Finding: Student records review, documentation and staff interviews indicated that
educational assessment by a representative of the school district, including a history of the student’s
educational progress in the general curriculum were not always found in the student record. In
addition, students suspected of having a specific learning disability did not always have a classroom
observation completed. The charter school did not consistently conduct required assessments prior to
terminating related services
Narrative Description of Corrective Action: The Special Needs Administrator will train the
administrative assistant regarding this Criterion. She will train the related service providers
regarding the need for required assessments prior to terminating services.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Sp. Needs Admin
Corrective Action Activity: 10/15/2010
Evidence of Completion of the Corrective Action: Agenda, handouts, notes from the training
sessions, and attendance sheet.
Description of Internal Monitoring Procedures: The Special Needs Admin and her Assistant
will perform a monthly spot check of those IEP records that involve Ed Assessment Part A
(educational history), and approved classroom observations when an SLD is suspected.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 2 Required and
optional assessments
Status of Corrective Action:
Approved X Partially Approved
1
Disapproved
Basis for Partial Approval or Disapproval: The charter school needs to identify who is responsible
to complete the Educational Assessment A and who is responsible for completing the observation for
students suspected of having a specific learning disability. Training on completing the forms is
necessary. The charter school agreed to provide training for the administrative assistant to file the
required forms. In addition the charter school did indicate training for the related service providers to
complete an evaluation prior to terminating services.
Department Order of Corrective Action: The charter school will provide training for individuals
responsible to complete Educational Assessment A, for individuals who complete the observation for
students suspected of having a specific learning disability and for related service providers who
administer evaluations prior to terminating services. Additionally training will be provided to the
administrative assistant on filing the evaluations and observations in the student’s record.
Required Elements of Progress Report(s): Provide the agenda and sign-in sheets (date, name, role
and signature) for each of the following trainings: (a) completion of the Educational Assessment A
forms, (b) completion of the observation for students suspected of having a specific learning disability,
(c) related service personnel completion of an evaluation prior to terminating services and (d) filing the
appropriate reports in the student record by the administrative assistant. Please submit this to the
Department on or before September 30, 2010.
Please conduct a post-training administrative internal monitoring review of student records from
October 2010 through December 2010 to determine whether eligibility determinations include
information from Educational Assessment A, observation report for students suspected of having a
specific learning disability and related services evaluation prior to terminating services. Provide a
detailed narrative summary report that indicates the number of student records reviewed at each level,
the rate of compliance, an explanation of the root cause for any noncompliance and a description of
additional corrective actions to be taken by the charter school to address any identified noncompliance, the date(s) the internal review was conducted, the name and role of the person(s)
conducting the review. Please submit this to the Department on or before February 10, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s) and signature(s).
Progress Report Due Date(s): September 30, 2010 and February 10, 2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 3 Determination of specific
Rating: Partially Implemented
learning disability
Department CPR Finding: Student records, staff interviews and documentation indicate that when a
student suspected of having a specific learning disability is evaluated the Team does not create a
written determination as to whether or not he or she has a specific learning disability. Team members
do not document the determination of a specific learning disability or their disagreement with the
determination. The charter school is not using the mandated Specific Learning Disability (SLD) forms.
The charter school is identifying language processing, executive functioning, auditory processing and
neurological disabilities as SLD rather than using required disability categories. See SE 9A.
Narrative Description of Corrective Action: The Special Needs Admin will locate and use the
mandated SLD forms and Disability definitions. We will no longer identify language processing,
executive functioning, and other neurological disabilities as SLD. Training regarding the use of
these forms will take place with the Support Personnel and Related Service providers.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Special Needs Administrator
Corrective Action Activity: 10/15/2010
Evidence of Completion of the Corrective Action: Copies of the mandated SLD written
determination forms as well as disability definitions will be kept on file with all instructions for
their use. Copies of the training agenda, handouts, meeting notes, and attendance sheet will be
kept.
Description of Internal Monitoring Procedures: The Special Needs Admin and her Assistant
will perform a monthly spot check of those IEP records that involve Ed Assessment Part A
(educational history), approved classroom observations when an SLD is suspected and correct
use of disability definitions.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 3 Specific Learning
Disabilities
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: The charter school will provide training to staff on
completing the SLD mandated forms.
Required Elements of Progress Report(s): Provide evidence of SLD training that includes an agenda
and sign-in sheet (date, names, roles and signatures) by September 30, 2010.
Please conduct a post-training administrative internal monitoring review of student records from
October 2010 through December 2010 to determine whether SLD forms are completed for any student
suspected of having a specific learning disability. Provide a detailed narrative summary report that
indicates the number of student records reviewed at each level, the rate of compliance, an explanation
of the root cause for any noncompliance, the date(s) the internal review was conducted, the name and
role of the person(s) conducting the review and the steps the charter school will take to address any
areas of continued noncompliance. Please submit this to the Department on or before February 11,
2011.
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*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s) and signature(s).
Progress Report Due Date(s): September 30, 2010 and February 11, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 4 Reports of assessment results
Rating: Partially Implemented
Department CPR Finding: Student records indicated that some related service evaluations do not
define in detail and in educationally relevant and common terms the student’s needs or offer explicit
means of meeting them. It was also noted that some evaluation summaries are not always completed
prior to discussion by the Team.
Narrative Description of Corrective Action: Training for related service providers will include
the use of well-defined, educationally relevant description of student need, benchmarks, and
other standards-based IEP practices as well as timelines for completion of these reports prior to
any TEAM meeting discussion.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Special Needs Admin
Corrective Action Activity: 10/15/2010
Evidence of Completion of the Corrective Action: Copies of the training agenda, handouts,
attendance sheet and meeting notes will be kept.
Description of Internal Monitoring Procedures: The Special Needs Admin and her Assistant
will perform a monthly spot check of those IEP records that involve related service provider
evaluations and standards-based IEP goals writing.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 4 Report of assessment
results
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: The charter school must provide training to related service
providers regarding defining in detail and in educationally relevant and common terms the student’s
needs and an explicit means of meeting them. In addition, evaluation summaries will be completed at
least three days prior to the Team meeting.
Required Elements of Progress Report(s): Provide evidence of training on evaluation summaries
with an agenda and sign-in sheet (date, names, roles and signatures) by September 28, 2010. Also
provide procedures to ensure that parents can access summary evaluation reports two school working
days prior to the Team meeting by September 30, 2010.
Please conduct a post-training administrative internal monitoring review of student records from
October 2010 through December 2010 to determine whether evaluation reports include educationally
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relevant definition of student needs and a means of meeting them, as well as having the reports
accessible to parents two days before the Team meeting. Provide a detailed narrative summary report
that indicates the number of student records reviewed at each level, the rate of compliance, an
explanation of the root cause for any noncompliance, the date(s) the internal review was conducted, the
name and role of the person(s) conducting the review and the steps the charter school will take to
address any areas of continued noncompliance. Please submit this to the Department on or before
February 11, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s) and signature(s).
Progress Report Due Date(s): September 30, 2010 and February 11, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 8 IEP Team composition and
Rating: Partially Implemented
atttendance
Department CPR Finding: Student records and staff interviews indicated that the student’s special
education teacher does not consistently attend the Team meeting when it is appropriate for that
representative to be there.
Narrative Description of Corrective Action: Each student’s special education support and related
service providers will be in attendance at IEP meetings.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Spcial Needs Admin
Corrective Action Activity: 10/15/2010
Evidence of Completion of the Corrective Action: Signature sign-in sheets will demonstrate
meeting attendance that is in compliance with this criterion.
Description of Internal Monitoring Procedures: Monthly spot check review of Meeting
Attendance sign-in sheets
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 8 IEP Team
composition and attendance
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: The charter school will develop procedures for support and
related service providers to attend IEP meetings.
Required Elements of Progress Report(s): Provide the procedures to ensure that special education
teachers/tutors and related service providers are in attendance at IEP meetings by September 30, 2010.
Please conduct an internal monitoring review of student records from October 2010 through December
2010 to determine whether the Team meeting attendance sheet includes special education teacher/tutor
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and related service providers. Provide a detailed narrative summary report that indicates the number of
student records reviewed at each level, the rate of compliance, an explanation of the root cause for any
noncompliance, the date(s) the internal review was conducted, the name and role of the person(s)
conducting the review and the steps the charter school will take to address any areas of continued
noncompliance. Please submit this to the Department on or before February 11, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s) and signature(s).
Progress Report Due Date(s): September 30, 2010 and February 11, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 9 Timeline for eligibility and
Rating: Partially Implemented
provision of documentation to parent
Department CPR Finding: Student records and staff interviews indicated that the charter school
exceeds timelines to determine eligibility. Eligibility meetings are not held within 45 school working
days from receipt of parental consent. The charter school does not date stamp receipt of referral
requests or receipt of consent forms which precludes accurate accountability for required timelines.
Narrative Description of Corrective Action: The School has purchased a “Received” stamp and
has begun using it for all of the above. Eligibility timelines will be strictly adhered to. The
Special Needs Admin Assistant will keep a log of timeline dates in order to be assure compliance
with this criterion. Training will take place around this issue.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Special Needs Admin
Corrective Action Activity: 10/15/2010
Evidence of Completion of the Corrective Action: Training agenda, handouts, attendance sheet,
and meeting notes
Description of Internal Monitoring Procedures: Monthly spot check review of records of
parental consents for initial and re-evaluation
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 9 Timelines for
Status of Corrective Action:
Approved x Partially Approved
Disapproved
eligibility and provision of
documentation to parent
Basis for Partial Approval or Disapproval: The charter school needs increased capacity to access
reports from the IEP software for planning Team meetings and to monitor timelines. The charter
school has a date stamp to use to record receipt of referral requests and consent forms.
Department Order of Corrective Action: Train the administrative assistant to access IEP software
reports to plan meeting dates and monitor timelines.
Required Elements of Progress Report(s): Provide a sample of a report from the IEP software to
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identify timelines for students on IEPs and evidence of training that includes an agenda and sign-in
sheet (date, names, roles and signatures) by September 30, 2010.
Please conduct a post-training administrative internal monitoring review of student records from
October 2010 through December 2010 to determine whether the Team meetings are held 45 school
working days after receipt of parental consent for evaluation. Provide a detailed narrative summary
report that indicates the number of student records reviewed at each level, the rate of compliance, an
explanation of the root cause for any noncompliance, the date(s) the internal review was conducted, the
name and role of the person(s) conducting the review and the steps the charter school will take to
address any areas of continued noncompliance. Please submit this to the Department on or before
February 11, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s) and signature(s).
Progress Report Due Date(s): September 30, 2010 and February 11, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 9A Elements of eligibility
Rating: Partially Implemented
determination
Department CPR Finding: Student records, documentation and interviews indicated that the
charter school is not identifying students using the required eligibility categories. In addition,
the charter school identifies students as needing special education or related services when
documentation in the student’s assessment and progress reports indicate the student is making
effective progress in the general education curriculum. For example students are identified as
needing special education for remediation of two speech sounds, rather than discussing with
the Team a finding of no eligibility and providing supports through the charter school’s
general education program. Many students are placed on IEPs solely because they require
accommodations, not specialized instruction or related services.
Narrative Description of Corrective Action: Training of related service providers will include
disability definitions and other parts of this Criterion.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Special Needs Admin
Corrective Action Activity: 10/15/2010
Evidence of Completion of the Corrective Action: Training agenda, handouts, meeting notes, and
attendance sheet.
Description of Internal Monitoring Procedures: Monthly spot check of all updated IEP’s.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 9A Elements of
eligibility determination
Status of Corrective Action:
Approved X Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The Team chair needs training on disability definitions
7
and the requirements for eligibility. The charter school needs to review eligible students to ensure that
the students currently on IEPs are indeed eligible for special education.
Department Order of Corrective Action: Provide training for the Team chair and related service
personnel regarding eligibility definitions and criteria.
Required Elements of Progress Report(s): Provide evidence of training (agenda, name of trainer,
date and sign-in sheet) on eligibility criteria and definitions for the Team chair and related service
personnel by September 30, 2010.
Please conduct a post-training administrative internal monitoring review of student records from
October 2010 through December 2010 to determine whether each student on an IEP meets the criteria
for special education (documented disability, not making progress in the general education curriculum
and requires specially designed instruction). Provide a detailed narrative summary report that indicates
the number of student records reviewed at each level, the rate of compliance, an explanation of the root
cause for any noncompliance, the date(s) the internal review was conducted, the name and role of the
person(s) conducting the review and the steps the charter school will take to address any areas of
continued noncompliance. Please submit this to the Department on or before February 11, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s) and signature(s).
Progress Report Due Date(s): September 30, 2010 and February 11, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 11 Independent educational
Rating: Partially Implemented
evaluation
Department CPR Finding: Student records and staff interviews indicated that reports from publicly
or privately funded independent evaluators are not date stamped or logged in to ensure that within ten
days from receipt that the Team reconvenes and considers the evaluations. It was clear that the charter
school was unable to monitor compliance with timelines related to this criterion and it was apparent
that in some instances the Team was not convened within ten working days from receipt of the report.
Narrative Description of Corrective Action: The school has purchased a “received” stamp which
is currently in use in order to monitor compliance with the timelines of this criterion.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Special Needs Admin
Corrective Action Activity: 10/15/2010
Evidence of Completion of the Corrective Action: Stamped receipt date of all evaluations.
Meeting dates that conform to all mandated timelines.
Description of Internal Monitoring Procedures: The Special Needs Administrative Assistant will
review files and keep record of Independent Educational Evaluation and the adherence to the
timeline of this criterion.
8
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 11 Independent
educational evaluation
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: The charter school must use a date stamp for evaluations
provided by parents and contracted evaluators. Procedures to convene the Team to review evaluations
are required.
Required Elements of Progress Report(s): Provide procedures for date stamping evaluations from
parents and procedures to convene the Team 10 school working days after receipt of the publically or
privately funded evaluation by September 30, 2010.
Please conduct an internal monitoring review of student records from October 2010 through December
2010 to determine whether the Team meetings are held 10 school working days after receipt of an
independent evaluation. Provide a detailed narrative summary report that indicates the number of
student records reviewed, the rate of compliance, an explanation of the root cause for any
noncompliance, the date(s) the internal review was conducted, the name and role of the person(s)
conducting the review and the steps the charter school will take to address any areas of continued
noncompliance. Please submit this to the Department on or before February 11, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s) and signature(s).
Progress Report Due Date(s): September 30, 2010 and February 11, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 12 Frequency of re-evaluation
Rating: Partially Implemented
Department CPR Finding: Student records indicated that reevaluations are not always conducted
every three years and the charter school does not implement re-evaluation procedures in all cases
where it is suspected that a student is no longer eligible for special education.
Narrative Description of Corrective Action: Training of related service providers will include reevaluation procedures and requirements including where it is suspected that a student is no
longer eligible for special attention as well as for graduating seniors. Training will take place
with the Special Needs Admin Assistant and procedures and timelines will be implemented to
ensure that 3 year-re-evaluations and/or waivers occur as mandated.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Special Needs Admin
Corrective Action Activity: 10/15/2010
Evidence of Completion of the Corrective Action: Training agenda, handouts, meeting notes ,
and attendance sheet.
9
Description of Internal Monitoring Procedures: Monthly spot check review of records for
students who are scheduled for their re-evaluation.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 12 Frequency of reevaluation
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: The charter school must train the administrative assistant to
access the IEP software reports for re-evaluation timelines. Additional training is required for related
service providers and contracted evaluators on procedures for re-evaluation.
Required Elements of Progress Report(s): Please provide the agendas and sign-in sheets for training
(date, attendee names, roles and signatures) by September 30, 2010.
Please conduct a post-training administrative internal monitoring review of student records from
October 2010 through December 2010 to determine whether re-evaluations are conducted within three
years. Provide a detailed narrative summary report that indicates the number of student records
reviewed from each level, the rate of compliance, an explanation of the root cause for any
noncompliance, the date(s) the internal review was conducted, the name and role of the person(s)
conducting the review and the steps the charter school will take to address any areas of continued
noncompliance. Please submit this to the Department on or before February 11, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s) and signature(s).
Progress Report Due Date(s): September 30, 2010 and February 11, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 13 Progress reports
Rating: Partially Implemented
Department CPR Finding: Student records and staff interviews indicate that progress report
information is not always connected to IEP goals and the required progress report forms are not used
consistently, especially for social emotional, responsibility, well being, self- regulation and modulation
goals.
Narrative Description of Corrective Action: Every January and June Progress Reports will be
written using the mandated IEP Progress Report forms along with specific service provider
narrative reports. The Special Needs Administrator will provide training to the OT, Speech and
Language, and Adjustment Counselor in order to reach compliance with this criterion.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Special Needs Admin
Corrective Action Activity: 10/15/2010
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Evidence of Completion of the Corrective Action: Training agenda, handouts, meeting notes ,
and attendance sheet.
Description of Internal Monitoring Procedures: Spot check of all updated IEP’s in February and
September.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 13 Progress reports
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The charter school will train related service providers to
use progress report mandated forms and to address the IEP goals within each progress report.
Department Order of Corrective Action: The charter school must train related service staff to use
the mandated progress report forms and to complete them with information related to each student’s
IEP goals.
Required Elements of Progress Report(s): Please provide the agendas and sign-in sheets for training
(date, attendee names, roles and signatures) by September 30, 2010.
Please conduct a post-training administrative internal monitoring review of student records from
October 2010 through December 2010 to determine whether progress reports are completed on the
mandated form and include information related to the IEP goal(s). Provide a detailed narrative
summary report that indicates the number of student records reviewed from each level, the rate of
compliance, an explanation of the root cause for any noncompliance, the date(s) the internal review
was conducted, the name and role of the person(s) conducting the review and the steps the charter
school will take to address any areas of continued noncompliance. Please submit this to the
Department on or before February 11, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s) and signature(s).
Progress Report Due Date(s): September 30, 2010 and February 11, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 18A IEP development and
Rating: Partially Implemented
content
Department CPR Finding: Student records indicated that the IEPs written by the charter school are
not complete. The charter school is not addressing all elements of the most current IEP format.
Frequently, the Present Level of Educational Performance portion of the IEP does not have age
consideration boxes checked when it is appropriate to do so and the narrative for specially designed
instruction for related services, behavior and assistive technology is not completed. The
nonparticipation justification statement in IEPs was not consistent with the service delivery grid and
the charter school does not identify a student’s disability on the IEP.
11
Narrative Description of Corrective Action: These corrections are duly noted. The IEP writer
will keep a list of all details that have been identified as needing to be in compliance. This list will
be kept alongside the word processor so when writing each IEP they will be correctly and
consistently followed. Through this process a new habit will be created that will upgrade the
IEP’s into compliance.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Special Needs Admin
Corrective Action Activity: 10/15/2010
Evidence of Completion of the Corrective Action: The list and a copy of an IEP with all
corrections made.
Description of Internal Monitoring Procedures: Monthly spot check of all IEP’s.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 18A IEP development
and content
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: The charter school will follow a checklist to ensure IEPs
are fully complete.
Required Elements of Progress Report(s): Provide a copy of the checklist by September 30, 2010.
Please conduct an internal monitoring review of student records from October 2010 through December
2010 to determine whether IEPs are complete. Provide a detailed narrative summary report that
indicates the number of student records reviewed from each level, the rate of compliance, an
explanation of the root cause for any noncompliance, the date(s) the internal review was conducted, the
name and role of the person(s) conducting the review and the steps the charter school will take to
address any areas of continued noncompliance. Please submit this to the Department on or before
February 11, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s) and signature(s).
Progress Report Due Date(s): September 30, 2010 and February 11, 2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 18B Determination of
Rating: Partially Implemented
placement and provision of IEP to parent
Department CPR Finding: Student records, parent surveys and staff interviews indicated that the
Placement Consent form (PL1) is not provided immediately to parents. Additionally the PL1 form is
not completed correctly and does not identify the placement location and dates. In some instances the
PL1 forms are not consistent with the corresponding service delivery grids.
Narrative Description of Corrective Action: As stated above, these corrections are duly noted.
The IEP writer will keep a list of all details that have been identified as needing to be in
compliance. This list will be kept alongside the word processor so when writing each IEP they
will be correctly and consistently followed. Through this process a new habit will be created that
will upgrade the IEP’s into compliance.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Special Needs Admin
Corrective Action Activity: 10/15/2010
Evidence of Completion of the Corrective Action: The list and a copy of an IEP with all
corrections made.
Description of Internal Monitoring Procedures: Monthly spot check of all IEP’s.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 18B Determination of
Status of Corrective Action:
Approved X Partially Approved
Disapproved
placement and provision of IEP to
parent
Basis for Partial Approval or Disapproval: The charter school did not address the immediate
provision of IEPs to parents.
Department Order of Corrective Action: The charter school must develop a procedure to provide the
IEP to parents immediately (3-5 school working days if no summary is used) The Team chair will be
provided training on placement consistency with the service delivery grid and the completion of PL1
for placement determinations.
Required Elements of Progress Report(s): Provide (1) procedures of immediate provision of IEPs to
parents and (2) evidence of training on completing the placement pages consistent with the IEP by
September 30, 2010.
Please conduct a post-training administrative internal monitoring review of student records post
training to determine whether IEPs are provided immediately to parents and whether the placement
page is completed consistent with the IEP. Provide a detailed narrative summary report that indicates
the number of student records reviewed from each level, the rate of compliance, an explanation of the
root cause for any noncompliance, the date(s) the internal review was conducted, the name and role of
the person(s) conducting the review and the steps the charter school will take to address any areas of
continued noncompliance. Please submit this to the Department on or before February 11, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
13
review, their role(s) and signature(s).
Progress Report Due Date(s): September 30, 2010 and February 11, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 19 Extended evaluation
Rating: Partially Implemented
Department CPR Finding: Student records and staff interviews indicated that the charter school does
not consider developing a partial IEP when conducting extended evaluations where it was evident in
the record that some services could commence prior to completing the proposed extended evaluation.
Additionally, it was noted that some extended evaluations were used to allow additional time for
required evaluations and some extended evaluations exceeded 8 school weeks.
Narrative Description of Corrective Action: In order to maintain timelines, extended evaluations
will be considered in the category of expedited evaluations. The school will develop partial IEP’s
for those services that could commence prior to completing the proposed extended evaluation.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Special Needs Admin
Corrective Action Activity: 10/15/2010
Evidence of Completion of the Corrective Action: A completed partial IEP as part of the
Extended Evaluation, and a record of dates to verify that the timelines are in compliance with
this criterion.
Description of Internal Monitoring Procedures: Monthly records check of Extended Evaluations.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 19 Extended evaluation
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: The charter school must provide procedures for extended
evaluations.
Required Elements of Progress Report(s): Provide a copy of the charter school procedures for
extended evaluations by September 30, 2010.
Please conduct an internal monitoring review of student records from October 2010 through December
2010 to determine whether extended evaluations are consistent with federal requirements. Provide a
detailed narrative summary report that indicates the number of student records reviewed from each
level, the rate of compliance, an explanation of the root cause for any noncompliance, the date(s) the
internal review was conducted, the name and role of the person(s) conducting the review and the steps
the charter school will take to address any areas of continued noncompliance. Please submit this to
the Department on or before February 11, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
14
review, their role(s) and signature(s).
Progress Report Due Date(s): September 30, 2010 and February 11, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 24 Notice to parent
Rating: Partially Implemented
Department CPR Finding: Student records indicated that the charter school does not always
complete the narrative portion of the Notice of Proposed Action (N1) forms and Notice of Refusal to
Act (N2) forms, and instances where they did complete the narrative portion of the N1 and N2 forms
the information was incomplete and did not fully describe the charter school’s proposed actions.
Narrative Description of Corrective Action: The Narrative on the N1 and N2 forms will address
all questions indicated so that it is complete and fully describes the school’s proposed actions.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Special Needs Admin
Corrective Action Activity: 10/15/2010
Evidence of Completion of the Corrective Action: Copies of N1 and N2 that are completed
correctly. This includes the use of these forms for evaluations and for IEP’s.
Description of Internal Monitoring Procedures: Monthly spot check of all N1 and N2 forms.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 24 Notice to parent
Status of Corrective Action:
Approved X Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The charter school will provide training to the Special
Needs Administrator and the support staff who are in attendance at IEP meetings regarding the
completion of the notice forms for evaluations, IEPs and findings of no eligibility.
Department Order of Corrective Action: The charter school will provide training on the completion
of parental notice forms to propose an evaluation or IEP and for a finding of no eligibility.
Required Elements of Progress Report(s): Provide evidence of training on the notice forms with the
agenda and a sign in sheet with date, names, roles and signatures by September 30, 2010.
Please conduct a post-training administrative internal monitoring review of student records post
training determine whether parental notice forms are complete. Provide a detailed narrative summary
report that indicates the number of student records reviewed from each level, the rate of compliance, an
explanation of the root cause for any noncompliance, the date(s) the internal review was conducted, the
name and role of the person(s) conducting the review and the steps the charter school will take to
address any areas of continued noncompliance. Please submit this to the Department on or before
February 11, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
15
review, their role(s) and signature(s).
Progress Report Due Date(s): September 30, 2010 and February 11, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 25 Parental consent
Rating: Partially Implemented
Department CPR Finding: Student records indicated that signed consent forms are not always found
in the student record. Student records also indicated that not all assessments, consented to by parents,
are completed.
Narrative Description of Corrective Action: The school will keep copies of all parent signed
consent forms within the student’s records. All assessments that are consented to by parents will
be conducted and copies of written reports will be kept in the student records.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Special Needs Admin
Corrective Action Activity: 10/15/2010
Evidence of Completion of the Corrective Action: Copies of parental consent forms along with
copies of the completed assessments.
Description of Internal Monitoring Procedures: Monthly spot check of all parental consent
forms and completes assessments.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 25 Parental Consent
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: The charter school will provide training for the
administrative assistant on parent consent procedures to file all parental consents in the student record
and to check that all consented to evaluations are scheduled to be provided and filed once completed.
Required Elements of Progress Report(s): Provide procedures for parental consent and evidence of
training (agenda and sign in sheet with date, names, roles and signatures) by September 30, 2010.
Please conduct a post-training administrative internal monitoring review of student records post
training to determine whether parental consent is in the record and whether all assessments consented
to be completed on time. Provide a detailed narrative summary report that indicates the number of
student records reviewed from each level, the rate of compliance, an explanation of the root cause for
any noncompliance, the date(s) the internal review was conducted, the name and role of the person(s)
conducting the review and the steps the charter school will take to address any areas of continued
noncompliance. Please submit this to the Department on or before February 11, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s) and signature(s).
16
Progress Report Due Date(s): September 30, 2010 and February 11, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 46 Procedures for suspension Rating: Partially Implemented
of students with disabilities when suspensions
exceed 10 consecutive school days or a pattern has
developed for suspensions exceeding 10
cumulative days; responsibilities of the Team;
responsibilities of the district
Department CPR Finding: Student records and staff interviews indicated that the charter school does
not always conduct a Functional Behavioral Assessment or develop a positive behavioral plan for
students suspended 10 consecutive days or when there is a suspension pattern that represents a change
in placement.
Narrative Description of Corrective Action: Training will occur with the Special Needs
Administrator and School Adjustment Counselor as to this criterion. FBA’s will be develop
when called for. BIP’s will be included in the IEP’s of those students whose behavioral issues call
for them.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Special Needs Admin
Corrective Action Activity: 10/15/2010
Evidence of Completion of the Corrective Action: Training agenda, handouts, meeting notes ,
and attendance sheet.
Description of Internal Monitoring Procedures: Spot check of records for FBA’s and behavioral
plans for those students whose behavior call for it.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Status of Corrective Action:
Criterion: SE 46 Procedures for
X Approved
Partially Approved
Disapproved
suspension of students with
disabilities when suspensions exceed
10 consecutive school days or a
pattern has developed for
suspensions exceeding 10
cumulative days; responsibilities of
the Team; responsibilities of the
district
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: The charter school must train the Special Needs
Administrator and the School Adjustment Counselor to conduct FBAs and develop positive behavioral
intervention plans.
Required Elements of Progress Report(s):
Provide evidence of training on functional behavioral assessment and development of positive
behavioral intervention plans (agenda and sign in sheet with date, names, roles and signatures) by
17
September 28, 2010.
Please conduct a post-training administrative internal monitoring review of student records to
determine whether functional behavioral plans and positive behavioral intervention plans are in the
record. Provide a detailed narrative summary report that indicates the number of student records
reviewed from each level, the rate of compliance, an explanation of the root cause for any
noncompliance, the date(s) the internal review was conducted, the name and role of the person(s)
conducting the review and the steps the charter school will take to address any areas of continued
noncompliance. Please submit this to the Department on or before February 11, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s) and signature(s).
Progress Report Due Date(s): September 30, 2010 and February 11, 2011
18
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School: Martha’s Vineyard Charter School
Corrective Action Plan Forms
Program Area: Civil Rights
Prepared by: Robert M. Moore
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: April 26, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 10A Student handbooks and
Rating: Partially Implemented
code of conduct
Department CPR Finding: Documentation and staff interviews indicated that the student handbook
does not contain within the code of conduct a reference to M.G.L .c. 76, s. 5. In addition the charter
school’s disciplinary policy does not address disciplinary procedures for students with 504 Plans.
Include reference to the code of conduct to
Expected Date of Completion for Each
M.G.L.c. 76,s.5 and address disciplinary
Corrective Action Activity: October 15, 2010
procedures for students on 504 plans.
Title/Role of Persons: Robert M. Moore,
Director
Evidence of Completion of the Corrective Action: Family Handbook
Description of Internal Monitoring Procedures: Annual review of Family Handbook
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 10A Student
handbooks and codes of conduct
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: The Family Handbook must include a reference to M.G.L.
c. 76, s. 5 within the code of conduct. The code of conduct must contain appropriate discipline
procedures for students with special needs including students on 504 Plans and students with an IEP.
Required Elements of Progress Report(s): Please provide the Family Handbook for 2010-2011 by
September 30, 2010
Progress Report Due Date(s): September 30, 2010
19
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School: Martha’s Vineyard Charter School
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Pamela Caseau-Echlin
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: April 26, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 3 Initial identification
Rating: Partially Implemented
Department CPR Finding: Student records and staff interviews indicated that the charter school does
not have a staff member who is qualified to identify students who are limited English proficient and to
assess their level of English proficiency in reading, writing, speaking and listening. The identification
procedures are not consistently followed, as some records do not contain results of the Home
Language Survey and/or the results of the English proficiency testing.
Narrative Description of Corrective Action: 1.) Part time ELL Coordinator Pam Caseau-Echlin
will take the MTEL for ELL/ESL licensure in the fall of 2010. 2.) A tracking form (checklist) will
be attached to each ELL student file to insure identification forms (Home Language Survey and
results of IPT) have been included in student files.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL/ESL Coordinator
Corrective Action Activity: 1.) December 1,
2010 2.) August15, 2010
Evidence of Completion of the Corrective Action: 1.) Provision of MTEL score sent to MA DESE
for ELL/ESL licensure. 2.) A form/check list for documenting inclusion of specific student
records attached to each student file.
Description of Internal Monitoring Procedures: 1.) The ELL Coordinator will continue to pursue
Professional Development opportunities in the field of ELL/ESL Education to strengthen
appropriate/best practice for teaching ELL students. 2.) Cross-checking that files contain
appropriate documentation for identification (IPT Testing results)/provision of services/Home
Language Survey overseen by Special Education Director.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 3 Initial
Identification
Status of Corrective Action:
X Approved
Partially Approved
20
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: The charter school will use a checklist to ensure documents
are placed in the student record. Initial identification will be accomplished through the administration
of the IPT to establish proficiency levels in speaking, listening, reading and writing.
Required Elements of Progress Report(s): Provide the ELL coordinator’s completion of the MTEL
when it becomes available. Provide procedures for completion of the IPT and filing of the results in
the student record by September 30, 2010.
Please conduct an internal monitoring review of student records to determine whether initial
identification is completed for each student suspected of being eligible for English language learner
services.. Provide a detailed narrative summary report that indicates the number of student records
reviewed from each level, the rate of compliance, an explanation of the root cause for any
noncompliance, the date(s) the internal review was conducted, the name and role of the person(s)
conducting the review and the steps the charter school will take to address any areas of continued
noncompliance. Please submit this to the Department on or before February 11, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s) and signature(s).
Progress Report Due Date(s): September 30, 2010 and February 11, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program placement and
structure
21
Rating: Partially Implemented
Department CPR Finding: Sheltered English immersion (SEI) is a program model for limited English
proficient (LEP) students composed of two parts—English as a second language (ESL) and sheltered
content instruction. ESL is explicit, direct instruction about the English language, delivered to LEP
students only and designed to promote the English language development of LEP students. Sheltered
content instruction is an approach for teaching content to LEP students in strategic ways that make the
subject matter concepts comprehensible while promoting the LEP students’ English language
development.
The Martha’s Vineyard Charter School serves English Language Learners (ELLs) through a Sheltered
English Immersion (SEI) model. However, the school gave no indication of the number of hours of
direct ESL instruction as outlined in the Department’s guidance document on this topic issued in
September 2009.
The charter school indicated that ESL instruction is currently based on the English Language
Proficiency Benchmarks and Outcomes (ELPBO), but the charter school did not indicate that there is a
formalized ESL curriculum in place nor did it provide its curriculum as required.
Because some staff members have not completed SEI PD in all of the four Categories, not all English
Language learners are receiving effective sheltered content instruction at appropriate academic levels.
Narrative Description of Corrective Action: 1.) The Charter School shall document each
ELL/ESL student's time spent receiving direct ESL instruction. 2.) The Charter School shall
provide a formalized ESL Curriculum based upon the ELPBO. 3.) The Charter School will
continue to identify staff development opportunities for training teachers at each academic level
in each of the four Categories as they become available through the Martha's Vineyard Public
School District; designating staff for training as necessary and appropriate for a low-incidence
population of ELL students to provide effective sheltered content instruction at appropriate
academic levels.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL/ESL Coordinator
Corrective Action Activity: 1.) September 15,
2010. 2.) The Charter School shall have a
formalized ELL/ESL curriculum package
identified for implementation in the fall of
2010-2011 school year.
Evidence of Completion of the Corrective Action: 1.) Each ELL/ESL student will have included
in his/her file a schedule of their classes for each semester, with times of direct ESL instruction
highlighted. 2.) Participation of the Charter School ELL Coordinator in a three-day Curriculum
Development Workshop offered through the MA. DESE in July of 2010. This professional
development opportunity description states that participants will return to their schools with an
appropriate ELL/ESL Curriculum prepared for implementation at the start of school in the fall
of 2010. 3.) Teachers fulfilling requirements of any Category 1-4 Trainings will keep copy/copies
of certificates of completion in their professional development folder on file at the Charter
School.
Description of Internal Monitoring Procedures: 1.) ELL Coordinator will update ELL student
files each semester to include appropriate record of ELL/ESL direct instruction time. 3.) ELL
Coordinator will keep list of staff trained in Category 1-4 professional development workshops,
and with Director/Assistant Director refer appropriate staff for available opportunities in the
CAT 1-4 trainings as offered on-island, updating list as provided certificates of completion.
22
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program placement
and structure
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: The charter school must develop a system to record and
document SEI category training for staff. In addition, the charter school must provide a draft of the
English language development curriculum.
Required Elements of Progress Report(s):
Submit a copy of every ELL student’s class schedule indicating proficiency level and hours of direct
ESL instruction. Submit copy of ESL curriculum (in draft form) if necessary along with sample
curriculum maps. Submit updated status report on each staff member’s completion of Category
training and those yet to be completed to the Department by September 30, 2010.
Progress Report Due Date(s): September 30, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 9 Instructional grouping
Rating: Partially Implemented
Department CPR Finding: The charter school did not furnish adequate evidence to
demonstrate that ESL/ELD instruction is at the appropriate proficiency level.
Because some staff members have not completed SEI PD in all of the four Categories, not all
English Language learners are receiving effective sheltered content instruction at appropriate
academic levels.
Narrative Description of Corrective Action: The Charter School will identify Category 1-4
Trainings for SEI PD as they become available on the island, to continue working toward full
compliance of appropriate SEI at all academic levels.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL/ESL Coordinator
Corrective Action Activity: Beginning in Fall
2011
Evidence of Completion of the Corrective Action: Certificates of completion on file for teachers
meeting PD requirements in CAT 1-4 trainings.
Description of Internal Monitoring Procedures: ELL/ESL Coordinator will routinely
assess/update list of appropriately trained staff in CAT 1-4 PD, and advise staff of PD
opportunities as available.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 9 Instructional
grouping
Status of Corrective Action:
Approved
Partially Approved
23
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
Submit updated status report on each staff member’s completion of Category training and those yet to
be completed. Also provide schedules for each ELL student demonstrating that students are grouped
by proficiency level for direct ESL instruction to the Department by September 30, 2010.
Progress Report Due Date(s): September 30, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parent notification
Rating: Partially Implemented
Department CPR Finding: Student records demonstrated that parent notification letters are not sent
out annually as required. Of the parent notification letters that are completed, the district does not
consistently include the reasons for identification of the student as limited English proficient, the
program placement or methods of instruction used in the program, and how the program will meet the
educational needs and strengths of the student.
Narrative Description of Corrective Action: The ELL/ESL Coordinator will insure that parent
notification letters are sent out annually as appropriate for ELL students in the August mailing
of information sent to parents/families of all incoming and current Charter School students, and
keep dated copies of notification letters in student file. Parent notification letters will include
forms advising parents/families of reasons for ELL designation (LEP) as well as form/s
identifying program placement/methods of instruction and how student programs will meet the
needs and build on the strengths of their child.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL/ESL Coordinator
Corrective Action Activity: September 1,
2010
Evidence of Completion of the Corrective Action: The ELL/ESL Coordinator will create a
document that incorporates in a checklist model, notation space for all appropriate forms for
ELL students as present in their file.
Description of Internal Monitoring Procedures: ELL/ESL Coordinator will enlist support of
Special Education Administrator in corroborating that student files are current and
appropriately documented on an annual basis or as necessary for new enrollments with review of
record sample/s.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10 Parent notification
Status of Corrective Action:
X Approved
Partially Approved
Basis for Partial Approval or Disapproval: Not Applicable
24
Disapproved
Department Order of Corrective Action: The charter school must provide a parent notification letter
that includes all the required elements. In addition, a system to monitor the annual provision of the
parent notification letter must be established.
Required Elements of Progress Report(s): Provide a copy of the parent notification letter by
September 30, 2010.
Please conduct an internal monitoring review of student records to determine whether parental
notification is sent annually. Provide a detailed narrative summary report that indicates the number of
student records reviewed from each level, the rate of compliance, an explanation of the root cause for
any noncompliance, the date(s) the internal review was conducted, the name and role of the person(s)
conducting the review and the steps the charter school will take to address any areas of continued
noncompliance. Please submit this to the Department on or before February 11, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s) and signature(s).
Progress Report Due Date(s): September 30, 2010 and February 11, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal access academic
Rating: Partially Implemented
programs and services
Department CPR Finding: Documentation and staff interviews indicated that the charter school does
not provide credits for English Language Development of English Language Learners at the high
school. Additionally LEP students do not have equal access to academic programs because some staff
members have not completed SEI PD in all of the four Categories; therefore, not all English
Language learners are receiving effective sheltered content instruction at appropriate
academic levels.
Narrative Description of Corrective Action: 1.) Charter School provides full credit for SEI/direct
English instruction for ESL students at the High School level. 2.) The Charter School will
continue to make available to staff all CAT 1-4 PD Training opportunities provided on-island as
is possible for Martha's Vineyard Public School Districts to present within district budget
parameters considering the low-incidence ELL/ESL population.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: The Charter School Director:
Corrective Action Activity: September 2010
Robert Moore; The Charter School Assistant
Director: Claudia Ewing
Description of Internal Monitoring Procedures: Charter School will have record of Student
Progress Reports with appropriate designation of credit. The Charter School will continue to
track and update record of staff development in the CAT 1-4 Trainings, keeping those records on
file.
25
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11 Equal access
academic programs and services
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: The charter school must provide procedures for assigning
credit for English language development delivered by an ESL teacher.
A list of staff and the category trainings completed must be submitted, as well as the plan for which
staff will receive category training in 2011 and 2012.
Required Elements of Progress Report(s):
Provide the procedures for assigning credit to high school students who take English language
development from an ESL teacher by September 30, 2010.
Provide a systematic means of recording the category training completed by staff by September 30,
2010.
Provide a plan that indicates which staff members are targeted to take which category trainings in 2011
and 2012 by February 11, 2011.
Progress Report Due Date(s): September 30, 2010 and February 11, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 14 Licensure requirements
Rating: Not implemented
Department CPR Finding: The charter school furnished no evidence of having a licensed ESL staff
member as required.
Narrative Description of Corrective Action: The Charter School ELL/ESL Coordinator, whose
title corresponds to 30% of her job description, will take the MTEL for ELL/ESL licensure in
the fall of 2010.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL/ESL Coordinator; Pam
Corrective Action Activity: November 2010.
Caseau-Echlin
Evidence of Completion of the Corrective Action: Upon completion and receipt of passing MTEL
score necessary for ELL licensure the Coordinator will apply for/obtain ELL licensure through
the appropriate DESE channels, which will serve to provide record of that licensure.
Description of Internal Monitoring Procedures: The ELL/ESL Coordinator will continue to seek
professional development opportunities to consistently investigate appropriate practice for
teaching ELL/ESL students.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 14 Licensure
requirements
Status of Corrective Action:
Approved
Partially Approved
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Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): Please provide evidence of a staff member or contracted
provider with current ESL licensure to DESE to the Department by September 30, 2010.
Progress Report Due Date(s): September 30, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional development
Rating: Partially Implemented
requirements
Department CPR Finding: The charter school does not currently have any staff members who
have completed all of the required Category trainings in order to be considered “qualified” to
shelter content for English language learners.
The charter school did provide a rudimentary SEI PD plan, but did not provide specific information as
to when future trainings would take place or a specific schedule of when each staff member will have
completed all four Categories of SEI PD training.
Narrative Description of Corrective Action: The Charter School will continue to provide access
to CAT 1-4 SEI PD trainings as they become available to the district as a low-incidence ELL
population, additionally challenged by geography, and budget spending taken into consideration
said low-incidence population. SEI PD with respect to CAT 1-4 trainings will be made available
to Charter School staff as is scheduled through the resources of The Martha's Vineyard Public
School District and which intends to provide further CAT 1-4 trainings in the 2010-2011 school
year.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL/ESL Coordinator and the Corrective Action Activity: In March of this
Director/Assistant Director of The Charter
year, three members of our middle-school
School
staff successfully completed the CAT 4
training for middle/high school level ESL
students.
Evidence of Completion of the Corrective Action: Certificates of completion of CAT 4 Training
for these staff members are on file in school personnel professional development folders.
Description of Internal Monitoring Procedures: The ELL/ESL Coordinator will continue
meetings with Director/Assistant Director to monitor staff completion of required CAT 1-4
trainings, with notification of available trainings listed in staff communications (Monday
Notes/Faculty Meeting Agendas).
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 Professional
development requirements
Status of Corrective Action:
Approved
Partially Approved
Basis for Partial Approval or Disapproval: Not Applicable
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Disapproved
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): Submit updated status report on each staff member’s
completion of Category training and those yet to be completed to the Department by September 30,
2010.
Progress Report Due Date(s): September 30, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program evaluation
Rating: Partially Implemented
Department CPR Finding: Documentation and staff interviews indicated that the charter school has
not evaluated the effectiveness of the English Language Education program.
Narrative Description of Corrective Action: The Charter School ELL/ESL Coordinator will
initiate a discussion with purpose to evaluate the effectiveness of the English Language Education
Program, including the Director, Assistant Director, Special Education Director, and general
education teaching staff; taking notes of collaborative input from the staff meeting, to assist in
creation of a document that considers/includes all appropriate areas for effective evaluation of
the ELL program.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL/ESL Coordinator,
Corrective Action Activity: August 1, 2010
Charter School Director/Assistant Director,
Special Education Director
Evidence of Completion of the Corrective Action: ELL/ESL Program Evaluation document.
Description of Internal Monitoring Procedures: Evaluation of ELL/ESL program effectiveness
will continue to be a discussion with staff meeting agenda record on an annual basis.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17 Program evaluation
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Provide a plan for the evaluation and follow up with a
presentation to the Board of Directors on the ELE program for Martha’s Vineyard Charter School.
Required Elements of Progress Report(s):
Provide the plan for evaluation by September 30, 2010.
Provide a copy of the written report and the Board of Director’s Agenda by February 11, 2011.
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Progress Report Due Date(s): September 30, 2010 and February 11, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of LEP students
Rating: Partially Implemented
Department CPR Finding: Student record reviews indicated that the home language survey and the
parent notification letters are not always found in the student record.
Narrative Description of Corrective Action: The ELL/ESL Coordinator will create a form that
lists all necessary documentation (ex: home language survey; parent notification letters) and keep
that record attached to cover file for ELL/ESL students.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL/ESL Coordinator
Corrective Action Activity: August 2010
Evidence of Completion of the Corrective Action: The check-list of appropriate forms necessary
for documentation and evidence of their inclusion checked off will be attended to by ELL/ESL
Coordinator and cross-checked by Special Education Director.
Description of Internal Monitoring Procedures: Monitoring/cross-checking of appropriate
inclusion of ELL documentation forms/notifications will occur three times a year prior to PEP
conferences as well as in August; prior/post to mailing of informational packet for school year to
parents/families.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18 Records of LEP
students
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Provide a copy of the checklist for ELL files. Follow up
with regular monitoring of records to ensure full compliance with records requirements.
Required Elements of Progress Report(s):
Provide a copy of the checklist for records content for LEP students by September 30, 2010.
Please conduct an internal monitoring review of student records to determine whether required
documents are filed in the student record. Provide a detailed narrative summary report that indicates
the number of student records reviewed from each proficiency level, the rate of compliance, an
explanation of the root cause for any noncompliance, the date(s) the internal review was conducted, the
name and role of the person(s) conducting the review and the steps the charter school will take to
address any areas of continued noncompliance. Please submit this to the Department on or before
February 11, 2011.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
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grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s) and signature(s).
Progress Report Due Date(s): September 30, 2010 and February 11, 2011
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