MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Marshfield
CPR Onsite Year: 2011-2012
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 09/21/2012.
Mandatory One-Year Compliance Date: 09/21/2013
Summary of Required Corrective Action Plans in this Report
Criterion
SE 55
Criterion Title
Special education facilities and classrooms
CR 16
Notice to students 16 or over leaving school without a high
school diploma, certificate of attainment, or certificate of
completion
Comparability of facilities
CR 23
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
Observations showed that the ASD classroom at the high school is centered between the
library and the hallway. The classroom has glass walls and a glass door on the side of the
library which has a central view of the library and is distracting to the students in the
classroom.
Description of Corrective Action:
The plan is to relocate the ASD classroom so it is more inclusive in the life of the school
and in a space that is not distracting to the students. Currently the classroom has glass
walls and glass doors with a central view of the library.
Title/Role(s) of responsible Persons:
Expected Date of
Susan Dupuis, Ed. D.
Completion:
02/01/2013
Evidence of Completion of the Corrective Action:
Current map of Marshfield High School shows the proposed relocation of the ASD
classroom.
Description of Internal Monitoring Procedures:
N/A
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 55 Special education facilities and
Status Date: 10/10/2012
classrooms
Basis for Partial Approval or Disapproval:
The district reported that changes were made to relocate the ASD classroom to a more
inclusive setting in the school, which will also eliminate outside distractions to the
students in the classroom. The district reported that the ASD classroom was moved in
June of 2012 to a more appropriate space in the building that is not in attached to the
library.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By December 18, 2012, submit a copy of the current map of Marshfield High School
showing the new location of the ASD classroom.
On or before February 22, 2013, the Department will visit Marshfield High School for
onsite verification of the changes described by the district.
Progress Report Due Date(s):
12/18/2012
02/22/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Marshfield CPR Corrective Action Plan
2
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 16 Notice to students 16 or over leaving school without a
Partially Implemented
high school diploma, certificate of attainment, or certificate of
completion
Department CPR Findings:
A review of documentation and interviews indicated that within ten days from the
student's fifteenth consecutive unexcused absence, the district provides the required
written notice to students age 16 or over who are leaving school without a high school
diploma, certificate of attainment or certificate of completion, and their parents or
guardians, informing them that they may meet with a representative of the district within
ten days from the date the notice was sent and, at the request of the parent or guardian,
the district may consent to an extension of time for the meeting of not longer than 14
days.
The district does not send annual written notice to former students who have not yet
earned their competency determination and who have not transferred to another school
informing them of the availability of publicly funded post-high school academic support
programs and encouraging them to participate in those programs.
Description of Corrective Action:
Our plan to correct is to develop a procedure which includes:
Each June an annual written notice will be sent to former students who have not yet
earned their competency determination and who have not transferred to another school
informing them of the availability of publicly funded post-high school academic support
programs and encouraging them to participate in those programs. The letter will include
the length of time they can return to school, and the resources that are available to them
upon returning to school.
Title/Role(s) of responsible Persons:
Expected Date of
Ellen Martin, Ed. D., Assistant Superintendant
Completion:
06/30/2013
Evidence of Completion of the Corrective Action:
Evidence of completion to include:
A list of student's initials identifying former students.
Annual written notice to former students.
Agenda for training, Principals, Asst. Principals and Guidance staff attendance sheet,
district role and training date.
Description of Internal Monitoring Procedures:
How we will monitor the plan:
Assign Guidance Department Head to oversee procedures.
Conduct training on procedures with Principal, Vice Principals and Guidance Staff.
Guidance Dept. Head will monitor student list on a two-month cycle, adding and
removing students as necessary.
Letters sent to former students by June 30th each year
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 16 Notice to students 16 or over
leaving school without a high school
diploma, certificate of attainment, or
Corrective Action Plan Status: Approved
Status Date: 10/10/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Marshfield CPR Corrective Action Plan
3
certificate of completion
Basis for Partial Approval or Disapproval:
The district indicated the required elements of the criterion that will be included in the
revised procedures. The revised procedures will include sending annual written notice to
former students who have not yet earned their competency determination and who have
not transferred to another school informing them of the availability of publicly funded
post-high school academic support programs and encouraging them to participate in
those programs. The district identified the Guidance Department Head as the person
responsible for the oversight of its internal monitoring and frequency of its periodic review
of records.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide a copy of the annual letter sent to former students who have not yet
earned their competency determination and who have not transferred to another school.
Please ensure that this letter informs students of the availability of publicly funded posthigh school academic support programs and encourages them to participate in those
programs. Submit this information by February 18, 2012.
Provide a report of the students to whom the annual letter was sent (include the first and
last initial of the student, grade and date the letter(s) was sent). Submit this information
by February 22, 2013.
Progress Report Due Date(s):
12/18/2012
02/22/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Marshfield CPR Corrective Action Plan
4
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CR 23 Comparability of facilities
Department CPR Findings:
See SE 55.
Description of Corrective Action:
See SE55
Title/Role(s) of responsible Persons:
Ellen Martin, Ed. D., Assistant Superintendent
CPR Rating:
Partially Implemented
Expected Date of
Completion:
02/01/2013
Evidence of Completion of the Corrective Action:
See SE55
Description of Internal Monitoring Procedures:
See SE55
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 23 Comparability of facilities
Corrective Action Plan Status: Approved
Status Date: 10/10/2012
Basis for Partial Approval or Disapproval:
See SE 55.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
See SE 55.
Progress Report Due Date(s):
12/18/2012
02/22/2013
2
MASSACHUSETTS DEPARTMENT OF ELEMENTARY
AND SECONDARY EDUCATION COORDINATED
PROGRAM REVIEW
District: Marshfield Public
School District Corrective Action
Plan Forms
Program Area: English Learner Education
Prepared by: Mary Bradshaw, ELE Teacher, Susan Dupuis, Ed.D., Pupil Personnel Director
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: August 20, 2014
COORDINATED PROGRAM REVIEW CORRECTIVE
ACTION PLAN
(To be completed by school district/charter school)
I Rating: Partially Implemented Structure
Criterion & Topic: ELE 5 Program Placement and
Department CPR Finding: Documentation reviewed included the Avenues Curriculum and its
correlation to the English Language Proficiency Benchmarks and Outcomes (ELPBO). Regarding the
curriculum, the district is aware that the Department has new regulations in place which may affect the
district's corrective action plan (CAP). Please refer to: http:// www.doe.mass.edu / retell/ for more
information.
From documentation reviewed, the hours of English as a Second Language (ESL) instruction could not be
verified. The district reports providing individualized ESL instruction three sessions per week. However,
there was no indication of the duration of each session and if those sessions were the same for all English
language learners (ELLs) regardless of the students' level of English proficiency. (Please refer to
http://www.doe.mass.edu/mcas / mepalguidance .html- p. 5)
Please refer to ELE 15for comments on Sheltered English Immersion (SEI) professional development
training.
The Department concluded that the district does not have a fully implemented SEI program as most
content area teachers have not received SEI Category Training and the amount of hours of ESL
instruction provided to ELLs is inconsistent with Department f(Uidance.
3
Narrative Description of Corrective Action:
ELES:
Curriculum : The district is exploring curriculum options that are aligned to the WIDA standards
that were adopted in 2012. In an effort to stay updated MPSD is sending a representative to all
the DESE offered WIDA trainings. In addition, a MPSD representative attends MATSOL events
(MELLC, MATSOL annual conference, special interest groups), collaborating with ELL
professionals on the topic of curriculum development.
Hours of ESL instruction: The district is delivering ELL services in proportion to the students'
ACCESS scores. At this time the district is using the Recommended Instruction Guidance for
LEP students.
Recommended Instruction for LEP Students
Level l and Level 2
(Elementary, Middle, and High School)
• English as a Second Language (ESL) instruction: 2.5 hours/day to a full day of direct ESL
i nstruction , delivered by a .licensed ESL teacher
Level3
(Elementary, Middle, and High School)
• English as a Second Language (ESL) instruction: 1 -2 hours of direct ESL instruction per
day, delivered by a licensed ESL teacher
Level4 and Level 5 (for students not yet reclassified as non-LEP)
(Elementary, Middle, and High School)
• English as a Second Language (ESL) instruction: a minimum of2.5 hours of direct
ESL instruction per week , delivered by a licensed ESL teacher
Document link: http ://www.doe.mass .edu/ell/guidance laws. html
Name of document: Guidance on Using MEPA Results to Plan Sheltered English Immersion
(SEI) Instruction and Make Reclassification Decisions for Limited English Proficient (LEP)
Students, Sept. 2009.
MPSD is waiting for updated guidance related to recommended hours of ESL instruction.
This information will be published in following document:
Guidance on Using ACCESS (or ELLs Results to Plan Instruction and Make Reclassification
Decisions (or ELLs
MPSD sent an inquiry as to DESE representative , Dan Weiner on August 27, 2013 asking when
the updated guidance (title above) would be available to districts . Mr. Weiner responded , "That
report is being handled by the OELAAA office and will not be released for a few weeks."
MPSD will make every effort to comply with the recommendations when the information
becomes available.
Title/Role of Person(s) Responsible for
Implementation: Susan Dupuis , Ed.D. ;Sped Director
Expected Date of Completion for Each
Corrective Action Activity: Release of
recommended SEI instruction by OELAAA
office
Evidence of Completion of the Corrective Action: ELE records review , periodic review of staff and
student schedules including SEI instructional time
Description of Internal Monitoring Procedures: Identified ELE students will be provided the
recommended hours of SEI instruction and will be documented in the students file.
4
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and
Status ofEducation)
Corrective Action:
Criterion: ELE 5
Secondary
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
1) Please provide a detailed plan that shows that the district is providing sufficient ESL
instruction to all ELL students during the 2013-2014 school year based on the
Department's Transitional Guidance on Identification, Assessment, Placement, and
Reclassification of English Language Learners found at
http://www.doe.mass.edu/ell/TransitionalGuidance.pdf
2) Please complete district information in the attached spreadsheet labeled ELL List by
school for each ELL student in the district.
Progress Report Due Date(s): January 27, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional Development
Requirements
Rating: Partially Implemented
Department CPR Finding: Although no multi-year professional development plan was available for
review, other documentation indicated that the district had been implementing Sheltered English
Immersion (SEI) Category Training. The district reported three middle school teachers having
completed Category 1, 2 and 4 (an ESL and two English teachers). Several other teachers completed
Category 2 and a smaller number completed Categories 3 and 4. No indication was available as to the
placement of ELLs with SEI Category trained teachers.
The district should note that the Department's regulations and requirements concerning SEI training
have changed. Refer to: http://www.doe.mass.edu/retell/ for more information.
5
Narrative Description of Corrective Action: Professional Development training:
Category Trainings were retired as of August, 2012. The next phase of professional development
for teachers and administrators is the SEI endorsement class. Marshfield will participate in the SEI
course offering in 2014-15-2015-16 (Cohort 3). Until then, the district is staying abreast of
RETELL related SEI endorsement updates. For example, in May 2013, the entire district leadership
received a full explanation of the changes in licensure and related professional development
requirements . In addition, the district has assigned an administrator to oversee the RETELL
initiative. MPSD is following the guidance from DESE and has already begun to inform all
teachers of this requirement.
• DESE WILL PROVIDE A NO-COST COURSE FOR SOME (NOT ALL)
TEACHERS IN EACH DISTRICT
•
COHORT 3: MPSD 2014-15 AND 2015-2016: In June 2014, District will alert particular
teachers. In August 2014, DESE will email teachers in cohort to self enroll.
License Renewal of Professional License after July 1, 2016 will require new
distribution of required 150 PDPs:
•
SEI: at least 15 PDPs in SEIIESL
•
SPED: 15 PDPs in strategies for students with diverse learning styles
•
Remaining 120 PDPs: 90 in content area of license or pedagogy w/no less than 60 m
content area of primary license
•
Regional Offerings : Open to participants from smaller districts, charter schools, and
individuals from large districts whose schedules render district-based sections
inconvenient or impossible .
MPSD
•
•
•
Responsibility
Ensure that teachers understand SEI Endorsement Requirements
Designate a RETELL liaison to receive RETELL communication from DESE
Adjust P.D. Offerings to correlate with new pdp requirements.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Corrective Action Activity: FY 15 and FY
Implementation: Susan Dupuis, Ed.D.
16
Sped Director
Evidence of Completion of the Corrective Action: Data collected by the district personnel
department of staff who have taken the course . The district is in the process of the ELE Teacher
submitting an application to be able to teach the required licensure course for educators. The
Assistant Superintendent will develop a timeline of dates and proposed staff at elementary, middle
and high school to ensure compliance with Retell
Description of lnternal Monitoring Procedures: Quarterly personnel reports that document staff
training and successful licensure based on course completion.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15
Status of Corrective Action:
Approved
Partially Approved
6
Disapproved
Basis for Partial Approval or Disapproval:
The Department accepts the district’s plan to ensure that all core academic teachers with ELLs and
administrators that supervise core academic teachers of ELLs are endorsed. No further submission
is required at this time.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): None required.
Progress Report Due Date(s):N/A
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Marshfield CPR Corrective Action Plan
7
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Marshfield Public School District
Corrective Action Plan Forms
Program Area: Career/Vocational Technical Education
Prepared by: Name of School/District Staff Member
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: September 11, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 1
Rating: Partially Implemented
Department CPR Finding: Interviews and documentation revealed that a four year career plan is not
in place for all students enrolled in career/vocational technical education programs.
Narrative Description of Corrective Action: The plan is for the district to provide Documentation
that indicates that a four year career plan is in place for all students enrolled in career/vocational
technical education programs
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Caralie Ford / Head Guidance
Corrective Action Activity: June 2013
Evidence of Completion of the Corrective Action: Completed four year plans
Description of Internal Monitoring Procedures: Yearly review of student records
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 1
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s): The district will provide sample four year career plans
and also identify procedures to ensure this policy is instituted.
Progress Report Due Date(s): February 22, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Marshfield CPR Corrective Action Plan
8
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 3
Rating: Partially Implemented
Department CPR Finding: Record reviews and interviews indicated that the district has instruments
which can record student competency attainment, but does not consistently utilize these instruments for
this purpose.
Narrative Description of Corrective Action: District will use student competency attainment
instruments beginning this school year.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: J. Kenny CVTE Director
Corrective Action Activity: June 2013
Evidence of Completion of the Corrective Action: Documentation of instruments completed with
student initials.
Description of Internal Monitoring Procedures: yearly review of student records by CVTE
Director
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 3
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s): The district will provide sample competency attainment
instruments, completed by teachers, with student data suppressed.
Progress Report Due Date(s): February 22, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 8
Rating: Partially Implemented
Department CPR Finding: Interviews and documentation revealed that not all programs meet the
Perkins IV definition of career and technical education. For example, not all programs that qualify for
industry specific credentials provide these credentials to students; not all programs provide general
employability knowledge and skills; not all programs provide management and entrepreneurship
knowledge and skills; and not all programs have advisory committees that are consulted on labor
market trends within the industry.
Narrative Description of Corrective Action: The district will provide course syllabi, lesson plans
and other supplemental documentation that marketing meets the Perkins IV definition of career
and technical education.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Marshfield CPR Corrective Action Plan
9
Title/Role of Person(s) Responsible for
Implementation: John Kenny/Dir. Tech. Ed.
Expected Date of Completion for Each
Corrective Action Activity: June 2013
Evidence of Completion of the Corrective Action: New course syllabi and Curriculum guides
Description of Internal Monitoring Procedures: review of records by CVTE Director
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 8
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s): The district will provide new course syllabi and
curriculum for all programs that meet the twelve Perkins criteria.
Progress Report Due Date(s): February 22, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 9
Rating: Partially Implemented
Department CPR Finding: Interviews indicated that the district reports all of its mandatory office
technology students as enrolled in 9th grade. These students are enrolled in a course, not a Career and
Technical Education program of study. The review of follow-up records conducted by the
Department’s audit office revealed through interviews and documentation that the district only
contacted students by mail and phone, ignoring social media websites, email or cell phones. A master
contact log was not maintained. The auditing team could not verify whether the district reached the
established Federal rate of 65%, due to the lack of supporting documentation. Finally, student surveys
were not maintained. The school did not maintain the minimum retention rate of five years as required
by the grant and does not have standardized procedures for conducting student follow-up.
Narrative Description of Corrective Action: The district will maintain a master log on follow-up
records for student surveys
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: John Kenny/Dir. Tech. Ed.
Corrective Action Activity: June 2013
Evidence of Completion of the Corrective Action: New Master log sheet
Description of Internal Monitoring Procedures: review of student Survey records by CVTE
Director
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 9
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district only focused on corrective action for its
follow-up reports. There is no description of how the district will correct erroneous enrollments.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Marshfield CPR Corrective Action Plan
10
Department Order of Corrective Action: The district will describe how it corrects erroneous
enrollments. Also, it will provide a set of procedures to correct the reporting concerns identified in the
follow-up survey.
Required Elements of Progress Report(s): The district will report on progress made in correcting
erroneous enrollments and correcting follow-up procedures.
Progress Report Due Date(s): February 22, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 10
Rating: Partially Implemented
Department CPR Finding: Interviews and documentation revealed that not all Career and Technical
Education programs have an advisory committee, and although a recruitment letter was provided for
the district’s sole vocational education program, there was no documentation that the membership
representation was race, linguistic, disability, and nontraditional by gender inclusive, or that there is a
plan (formal recruitment process) to make it inclusive.
Narrative Description of Corrective Action: The district will submit a plan to establish the
Program Advisory Committee for the marketing program that consists of appropriate
representation for each of the identified parties.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: John Kenny/Dir. Tech. Ed.
Corrective Action Activity: June 2013
Evidence of Completion of the Corrective Action: Program Advisory Committee established
Description of Internal Monitoring Procedures: yearly review of Marketing Advisory
Committee records/Meetings by CVTE Director
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 10
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s): The district will provide its plan to establish the Program
Advisory Committee for the marketing program that consists of appropriate representation for each of
the identified parties.
Progress Report Due Date(s): February 22, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 12
Rating: Partially Implemented
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Marshfield CPR Corrective Action Plan
11
Department CPR Finding: Reviewers found evidence that although there is an articulation
agreement, it is out of date. Also, the district has not explored additional opportunities for articulation
agreements that exist for certain programs, such as Auto Tech and Graphics.
Narrative Description of Corrective Action: This district will submit an updated articulation
agreement and work to seek others.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: John Kenny/Dir. Tech. Ed.
Corrective Action Activity: June 2013
Evidence of Completion of the Corrective Action: updated articulation agreement
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 12
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s): The district will submit an updated articulation agreement
and provide a work plan to seek other articulation agreements.
Progress Report Due Date(s): February 22, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 14
Rating: Partially Implemented
Department CPR Finding: Documentation revealed that although the district has agreements in place
for non-cooperative workplace education programs, the formal agreements lack assurances that
students will not be required to waive their rights to participate in the program.
Narrative Description of Corrective Action: The district will add a clause to our non-cooperative
workplace education programs to assure that students are not required to waive their rights to
participate in the programs.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: John Kenny/Dir. Tech. Ed.
Corrective Action Activity: June 2013
Evidence of Completion of the Corrective Action: updated paper work for our non-cooperative
workplace education programs
Description of Internal Monitoring Procedures: : review of paper work by CVTE Director
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 14
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Marshfield CPR Corrective Action Plan
12
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s): The district will provide a copy of its agreement for noncooperative workplace education programs that includes a clause assuring that students are not required
to waive their rights to participate in the programs.
Progress Report Due Date(s): February 22, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 20
Rating: Partially Implemented
Department CPR Finding: An onsite inspection by the Office for Career/Vocational Technical
Education safety specialist revealed that not all instructional facilities and equipment used for
career/vocational technical education meet current occupational standards. The Office for
Career/Vocational Technical Education sent a Safety Survey Report, which includes details specific to
each program, to Superintendent Borstel under separate cover.
Narrative Description of Corrective Action: : This district will submit documentation that all
safety issues were addressed and cleared
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: John Kenny Dir. of Tech. Ed.
Corrective Action Activity: June 2013
Evidence of Completion of the Corrective Action:
Sigh-off Letter from David W. Edmonds
Educational Specialist-Safety
Office for Career/Vocational Technical Education
Description of Internal Monitoring Procedures: Periodic review of safety compliance by Dir. of
Tech. Ed
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 20
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s): A letter dated June 14, 2012 was sent to the district
indicating all safety concerns were mitigated. No progress reports are required for this criterion.
Progress Report Due Date(s): Not applicable.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Marshfield CPR Corrective Action Plan
13
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 21
Rating: Partially Implemented
Department CPR Finding: An onsite inspection by the Office for Career/Vocational Technical
Education safety specialist revealed that not all instructional facilities and equipment used for
career/vocational technical education meet current occupational standards. The Office for
Career/Vocational Technical Education sent a Safety Survey Report, which includes details specific to
each program, to Superintendent Borstel under separate cover.
Narrative Description of Corrective Action: This district will submit documentation that all
safety issues were addressed and cleared.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: John Kenny/ Dir. of Tech. Ed.
Corrective Action Activity: june,2012
Evidence of Completion of the Corrective Action
Sigh-off Letter from David W. Edmonds
Educational Specialist-Safety
Office for Career/Vocational Technical Education
Description of Internal Monitoring Procedures: Periodic review of safety compliance by Dir. of
Tech. Ed
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 21
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s): A letter dated June 14, 2012 was sent to the district
indicating all safety concerns were mitigated. No progress reports are required for this criterion.
Progress Report Due Date(s): Not applicable.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 22
Rating: Partially Implemented
Department CPR Finding: Interviews revealed that Perkins Act Core Indicators performance
outcomes are not consistently shared with teachers and staff.
Narrative Description of Corrective Action: The district will send documentation that core
indicators will be shared with teachers through departmental meetings.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Marshfield CPR Corrective Action Plan
14
Title/Role of Person(s) Responsible for
Implementation: John Kenny/Dir. Tech. Ed.
Expected Date of Completion for Each
Corrective Action Activity: June 2013
Evidence of Completion of the Corrective Action: Departmental meeting agenda, Teacher sign –
in on attendance
Description of Internal Monitoring Procedures: : review of records by CVTE Director
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 22
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s): The district will send documentation (meeting agendas
and minutes) verifying that core indicators are shared with teachers through departmental meetings.
Progress Report Due Date(s): February 22, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 23
Rating: Partially Implemented
Department CPR Finding: Department auditors, through a documentation review, found that the
district did not submit its Final Financial Report form to the Massachusetts Department of Elementary
and Secondary Education for FY 2011.
Narrative Description of Corrective Action: The District will submit documentation that all Final
Financial Report form to the Massachusetts Department of Elementary and Secondary Education for
FY 2011was sent
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation Tom Miller/Finance Dirct.
Corrective Action Activity: June 2013
Evidence of Completion of the Corrective Action: documentation that all Final Financial Report
form to the Massachusetts Department of Elementary and Secondary Education for FY 2011was sent
Description of Internal Monitoring Procedures: Tom Miller/Finance Director has taken
responsibility of Final Financial Reports
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 23
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s): Final Financial Reports were sent to the Massachusetts
Department of Elementary & Secondary Education in May 2012. No additional action is required.
Progress Report Due Date(s): Not applicable.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Marshfield CPR Corrective Action Plan
15