MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Marion Public School District
Corrective Action Plan Forms
Program Area: Civil Rights
Prepared by: Teresa Hamm, Director of Student Services
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as possible and
no later than one year from the issuance of the Coordinated Program Review Final Report to the school
or district.
Mandatory One-Year Compliance Date: October 11, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 10A Student handbooks and
Rating: Partially Implemented
codes of conduct
Department CPR Finding: A review of documentation indicates that the district does not have a code of
conduct for teachers.
Narrative Description of Corrective Action: The Marion School District will research other districts’ Staff
Codes of Conduct. The Leadership Council (Principals and Central Office Administrators) will review this
research and determine whether or not Impact Bargaining and/or Policy Amendments will be required. If so,
those activities will be initiated. If not, each school currently has a staff handbook, and an appropriate Staff Code
of Conduct section will be added to the handbook of each school. There will then be a review of the Staff
Handbook in the Fall of 2011. If Impact Bargaining or Policy Amendments are required, those activities will be
initiated in the winter and spring of 2011, so that the same timeline for amending handbooks can be met.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each Corrective
Implementation: Superintendent, The Leadership
Action Activity: September 2011 (or before)
Council
Evidence of Completion of the Corrective Action: TLC agendas and backup material, sample Codes of
Conduct, Amended Staff Handbooks, Sign in Sheets from Staff Training
Description of Internal Monitoring Procedures: Policy Committee will systematically review existing
policies, including Staff and Student Handbooks annually. Principals will share feedback from staff regarding
concerns from staff.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 10A
Status of Corrective Action:
Approved
Partially Approved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
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Disapproved
Required Elements of Progress Report(s): By February 28, 2011 the district will submit evidence of the steps
taken thus far to ensure that the code of conduct for teachers is being developed.
By August 29, 2011 submit the code of conduct for teachers.
Progress Report Due Date(s): 2/28/2011; 8/29/2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 24 Curriculum Review
Rating: Not Implemented
Department CPR Finding: A review of documents and staff interviews indicate that individual teachers do not
review all educational materials for simplistic and demeaning generalizations, lacking intellectual merit, on the
basis of race, color, sex, religion, national origin and sexual orientation.
Narrative Description of Corrective Action: The District has hired a Director of Curriculum who will initiate
the District’s schedule of curriculum review. This process is described in the attached policies. It has been
neglected in the absence of a Curriculum Coordinator, but once the position is filled, the curriculum process we
have always practiced will be in place once again.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each Corrective
Implementation: Director of Curriculum
Action Activity: June 2010
Evidence of Completion of the Corrective Action: Schedule of Curriculum Committees, sign in sheets and
agendas from first curriculum committee, curriculum checklist, completed curriculum
Description of Internal Monitoring Procedures: Once the position has been filled, the calendar will include
routine and systematic review of curricula, and accompanying materials.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 24
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: This criterion requires that individual teachers review all
educational materials; however, the district’s proposed corrective action indicates that the director of curriculum
will be facilitating the curriculum review.
Department Order of Corrective Action: Train teachers on the requirements of curriculum review to ensure
that individual teachers review all educational materials for simplistic and demeaning generalizations, lacking
intellectual merit, on the basis of race, color, sex, religion, national origin and sexual orientation. Also indicate
that appropriate activities, discussions and/or supplementary materials are used to provide balance and context for
any such stereotypes depicted in such materials.
Required Elements of Progress Report(s): By February 28, 2011, submit evidence of training including
agenda(s), sign-in sheet(s) and training materials.
Progress Report Due Date(s): 2/28/2011
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Marion Public School District
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Marion School District/ Evelyn Rivet
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as possible and
no later than one year from the issuance of the Coordinated Program Review Final Report to the school
or district.
Mandatory One-Year Compliance Date: October 11, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and Structure
Rating: Partially Implemented
Department CPR Finding: Sheltered English immersion (SEI) is a program model for limited English proficient
(LEP) students composed of two parts—English as a second language (ESL) and sheltered content instruction.
ESL is explicit, direct instruction about the English language, delivered to LEP students only and designed to
promote the English language development of LEP students. Sheltered content instruction is an approach for
teaching content to LEP students in strategic ways that make the subject matter concepts comprehensible while
promoting the LEP students’ English language development.
A review of district documents shows that the district does not have an ESL curriculum based on the Massachusetts
English Language Proficiency Benchmarks and Outcomes.
For all LEP students in the district, the number of hours of direct ESL instruction is far below recommended hours
as outlined in the Department’s September 2009 guidance document: “Guidance on Using MEPA Results to Plan
Sheltered English Immersion (SEI) Instruction and Make Reclassification Decisions for Limited English Proficient
(LEP) Students.” All students in the district receive approximately 2-3 hours per week of ESL instruction while, for
example, DESE strongly recommends that all Beginners receive 2.5 hours per day of ESL/ELD.
Content instruction is based on the appropriate Massachusetts Curriculum Framework. No staff members have
completed all four Categories of training as described in the Commissioner’s Memorandum of June 2004. Some
staff in the district have completed Category 1 at this point in time
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Narrative Description of Corrective Action:
I. Development of Curriculum
a. Assemble Curriculum Committee
b. Research Best Practice.
c. Create curriculum according to recommendations in Mass DESE Guide for Developing a Content-Based English
as a Second Language Curriculum.
d. Pilot the curriculum – Order materials necessary.
e. Evaluate implementation of program.
II. Implementation of ESL Instruction
a. Hire full time ELL Instructor.
b. Assess student needs based on MEPA, MCAS and other benchmark assessments.
III. Staff Training
a. Continue to enroll staff in Category Trainings as they are available. This year, we have utilized trainings
available through MESPA, and SMEC.
Title/Role of Person(s) Responsible for Implementation: Expected Date of Completion for Each Corrective
ELL Coordinator (Rivet) and Curriculum Coordinator
Action Activity:
(Frangos)
I. June 2011
II. Completed
III. Ongoing
Evidence of Completion of the Corrective Action:
I. Completed curriculum and materials
II. All students with ELL needs are being provided services to according to their classification based on the
MELA-O and MEPA. Based on MEPA results, ESL instruction will be structured in accordance with
the guidelines set out by the Mass DESE “Guidance on Using MEPA results to Plan Sheltered English
Immersion Instruction and Make Reclassification Decisions for LEP students.
III. The District has a goal of having at least one teacher at every grade level trained in all four Categories, and
one person in each Department at the 7-12 grade level.
Description of Internal Monitoring Procedures:
I. Whether or not the curriculum is being utilized well will emerge in student scores on benchmark testing.
II. All students are receiving the correct number of hours according to their assessment. This will be measured by
looking at student and ELL teacher’s schedules.
III. Bi-annual review of mandated training completed by staff.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement and
Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: This school district has a low incidence of English language learners
(ELLs) with at least six ELLs enrolled this school year. The district developed a three part plan to comply with the
Department’s Corrective Action Plan, and except for professional development in the 4 categories of Sheltering
English Immersion (SEI) instruction, the district has timelines for completion of each corrective action. The district
reports having already begun the implementation of an ESL curriculum.
Department Order of Corrective Action:
The district’s internal monitoring procedures do not specifically address how content area instruction will be
provided to ELLs while the district increases the number of teachers who are trained in all four categories of SEI.
Required Elements of Progress Report(s):
Provide a report on the progress of the ESL curriculum by April 1, 2011. Submit a completed ESL curriculum for
all grades by a date to be determined (TBD) dependent upon the first submission.
Provide the district’s plan for ensuring that ELLs placed with content area teachers are SEI trained. Submit this by
April 1, 2011. Submit evidence that ELLs placed with content area teachers have been SEI trained in all four
categories. Submit this by date TBD.
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Submit evidence of the implementation of the SEI category training plan. Include attendance sheets of content area
teachers instructing ELLs that indicates grades/subjects taught, dates of training. Provide this evidence by April 1,
2011. Submit an update by date TBD.
Provide a sample schedule of ELLs that shows that ELLs are receiving adequate number of hours of ESL
instruction at each grade level. (e.g., a spreadsheet of students’ proficiency levels and hours of ESL instruction).
Provide this evidence by April 1, 2011.
Provide a summary report on the district’s findings of internal monitoring. Include staff responsible, results of
internal monitoring, and actions taken to remedy any areas of non-compliance by date TBD.
Progress Report Due Date(s): 4/1/11; TBD
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parental Notification
Rating: Partially Implemented
Department CPR Finding: A review of student records, documentation, and staff interviews indicate that the
district does not send out parent notification letters annually, or maintain these letters in the student records as
required. In addition, the parent notification letter omits the program placement and/or the method of instruction
used in the program and does not inform parents of their right to decline to enroll their child in the program.
Narrative Description of Corrective Action: Principals were provided with a Mass DESE approved letter which
includes the method of instruction and which informs parents of their right to decline to enroll their child in the
program. That letter is attached, and was sent to each family in September.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each Corrective
Implementation: ELL Coordinator (Rivet)
Action Activity: Completed.
Evidence of Completion of the Corrective Action: Copies of the letters sent.
Description of Internal Monitoring Procedures: A template has been provided to Principals asking them for the
names of ELL students in their building, and to verify that the appropriate letters have been sent.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Provide a report of the review of records to ensure that the parental
notification letter is sent to parents annually and maintained in the student record. Include the number of records
reviewed, number found in compliance, and actions taken to remedy any areas of non-compliance by April 1, 2011.
Progress Report Due Date(s): 4/1/11
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access to Academic
Programs and Services
Rating: Partially Implemented
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Department CPR Finding: Interviews and documentation indicate that the district does not ensure that LEP
students are taught to the same academic standards and curriculum as all students and are provided the same
opportunity to master such standards as teachers have not been trained in sheltered English immersion
Narrative Description of Corrective Action: The District will utilize the State Framework and ELPBO to devise
a curriculum that holds LEP students to the standards expected of all District students. Teachers will be completing
the required Category training in FY11. During placement meetings in the spring of 2010, ELL students were
assigned, whenever possible, to teachers who have completed Category training.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each Corrective
Implementation: ELL Coordinator (Rivet)
Action Activity: June 2011
Evidence of Completion of the Corrective Action: Completed curriculum, Staff completion of training, sample
sheltered immersion lesson plans
Description of Internal Monitoring Procedures: Teachers use of completed curriculum, administrative
observation of Sheltered English Instruction, student rosters to evidence appropriate placement.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5 and ELE 15.
Department Order of Corrective Action: See ELE 5 and ELE 15.
Required Elements of Progress Report(s): See ELE 5 and ELE 15.
Progress Report Due Date(s): 4/1/11; TBD
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional Development
Rating: Partially Implemented
Requirements
Department CPR Finding: Content instruction is based on the appropriate Massachusetts Curriculum
Framework. No staff members have completed all four Categories of training as described in the Commissioner’s
Memorandum of June 2004. Some staff in the district have completed Category 1 only at this point in time.
Narrative Description of Corrective Action: By June 2011, we will have staff in every building who has
completed all four Categories of training.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each Corrective
Action Activity: Ongoing
Implementation: ELL Coordinator (Rivet)
Evidence of Completion of the Corrective Action: Staff certificates of training
Description of Internal Monitoring Procedures: Bi-annual review of mandated training roster maintained in
Central Office.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 Professional
Development Requirements
Status of Corrective Action:
Approved
Partially Approved
Basis for Partial Approval or Disapproval: See ELE 5.
Department Order of Corrective Action: See ELE 5.
Required Elements of Progress Report(s): See ELE 5.
Progress Report Due Date(s): 4/1/11; TBD
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Disapproved
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of LEP Students
Rating: Partially Implemented
Department CPR Finding: A review of student records and interviews indicate that records of LEP students do
not include copies of parent notification letters.
Narrative Description of Corrective Action: Parent notification letters have been placed in student folders. Next
year, the letter will include a parent signature to be returned verifying receipt.
Title/Role of Person(s) Responsible for Implementation:
Expected Date of Completion for Each
Corrective Action Activity: June 2011
ELL Coordinator (Rivet)
Evidence of Completion of the Corrective Action: Copies of Parent Letters sent, and signed receipts in student
files.
Description of Internal Monitoring Procedures: The district will revise the Parent Letter to include a parent
signature of receipt. The receipt will provide ongoing monitoring of the communication.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): See ELE 10 with regard to the internal review for parental notification
letters.
Progress Report Due Date(s): 4/1/11
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