MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Marblehead
CPR Onsite Year: 2011-2012
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 09/12/2012.
Mandatory One-Year Compliance Date: 09/11/2013
Summary of Required Corrective Action Plans in this Report
Criterion
SE 9
SE 14
Criterion Title
Timeline for determination of eligibility and provision of
documentation to parent
Review and revision of IEPs
SE 18A
IEP development and content
SE 18B
Determination of placement; provision of IEP to parent
SE 24
Notice to parent regarding proposal or refusal to initiate or
change the identification, evaluation, or educational
placement of the child or the provision of FAPE
Assistive technology: specialized materials and equipment
SE 35
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
SE 48
CR 3
CR 7
CR 7B
CR 9
Criterion Title
FAPE (Free, appropriate, public education): Equal
opportunity to participate in educational, nonacademic,
extracurricular and ancillary programs, as well as
participation in regular education
Access to a full range of education programs
Information to be translated into languages other than
English
Structured learning time
CR 10A
Hiring and employment practices of prospective employers
of students
Student handbooks and codes of conduct
CR 11A
Designation of coordinator(s); grievance procedures
CR 12A
Annual and continuous notification concerning
nondiscrimination and coordinators
Notice to students 16 or over leaving school without a high
school diploma, certificate of attainment, or certificate of
completion
Use of physical restraint on any student enrolled in a
publicly-funded education program
Institutional self-evaluation
CR 16
CR 17A
CR 25
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 9 Timeline for determination of eligibility and provision of
Partially Implemented
documentation to parent
Department CPR Findings:
A review of student records indicated that evaluations are not always conducted within 30
school working days after the receipt of parental consent.
Description of Corrective Action:
The Director will use Special Education Leadership meetings, which take place every other
Friday, to review this requirement and to develop a plan to streamline the handling of
parental consent so that no time is lost prior to the beginning of the evaluation process.
Including principals in this training and awareness will also improve compliance. This will
allow us to fully implement this requirement.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services, Special Education Chairpersons,
Completion:
Building Principals
04/30/2013
Evidence of Completion of the Corrective Action:
Evidence of our Special Education Leadership meeting agenda showing discussion and
materials used to improve compliance with this criterion.
Description of Internal Monitoring Procedures:
Director will randomly pull a sampling of initial and reevaluation files at each level to selfassess improvement and compliance with this regulation.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 9 Timeline for determination of
Status Date: 11/19/2012
eligibility and provision of documentation
to parent
Basis for Partial Approval or Disapproval:
The district proposed a comprehensive plan of corrective action. It will develop a process
to streamline the handling of parental consents to ensure compliance with required
timelines, as well as provide training to appropriate staff on the revised protocol. The
district will then conduct a follow-up administrative record review to ensure 100%
compliance.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 11, 2013, the district will submit its plan to streamline and track the receipt of
parental consents for evaluations, as well as evidence (agenda, signed attendance sheets,
training materials) of training for principals and required special education staff on the
revised process.
By April 12, 2013, after the district has implemented all corrective actions, the district will
conduct an internal record review to ensure that evaluations are conducted within 30
school working days after the receipt of parental consent. Report the number of
evaluation consents received, the number of evaluations that were conducted in 30 school
working days, and if any non-compliance is identified, report the steps taken to remedy
each individual file. The district will also identify the root cause of the ongoing noncompliance and a plan of action to ensure ongoing compliance.
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*Please note that when monitoring the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who
conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
01/11/2013
04/12/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 14 Review and revision of IEPs
Partially Implemented
Department CPR Findings:
A review of student records and staff interviews indicated that IEP Team meetings are not
always held prior to the expiration date of the IEP.
Description of Corrective Action:
MPS believed that if both parent and district agreed in writing to hold the IEP Team
meeting after the expiration date of the IEP, that this was allowed practice. With this
citing, MPS will be increasing our efforts to schedule these meetings with enough advance
time so as not to go beyond the IEP expiration date. This will not be a major difficulty now
that we are aware of the "no exceptions, even if parent and district agree" opinion.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services and Special Education Chairpersons
Completion:
04/30/2013
Evidence of Completion of the Corrective Action:
Evidence will be that from a random sampling of each chairperson's scheduled IEP Team
meetings, there will be 100% compliance.
Description of Internal Monitoring Procedures:
The Director will request all special education chairpersons to identify those situations
where scheduling seems to be problematic and to schedule those meetings well in
advance of the expiration date.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 14 Review and revision of IEPs
Corrective Action Plan Status: Approved
Status Date: 11/19/2012
Basis for Partial Approval or Disapproval:
The district proposed a comprehensive plan of corrective action for this criterion. It will
develop a tracking process to ensure that annual reviews will be conducted and IEPs will
be developed prior to the expiration date of the previous IEP. The district will provide
training to appropriate staff on the tracking process and conduct a follow-up
administrative tracking review to ensure 100% compliance.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 11, 2013, the district will submit a description of its tracking procedures to
ensure that annual review Team meetings are conducted and that IEPs are developed
prior to the expiration date of the previous IEP. Submit evidence (agenda, signed
attendance sheets, training materials) of training for principals and required special
education staff on the revised procedures.
By April 12, 2013, after the district has implemented all corrective actions, the district will
conduct an internal review of the tracking data at all levels (elementary, middle school,
high school) to ensure that annual reviews are conducted and IEPs are developed prior to
the expiration date of the previous IEP. Report the number of annual review Team
meetings conducted at each level and the number of annual reviews that had IEPs
proposed prior to the expiration date of the previous IEP. If any non-compliance is
identified, report the steps taken to remedy each individual file and identify and report the
root cause of the ongoing non-compliance with a plan of action to ensure ongoing
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compliance.
*Please note that when monitoring the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who
conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
01/11/2013
04/12/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18A IEP development and content
Partially Implemented
Department CPR Findings:
A review of student records indicated that IEP Teams do not reference the specific skills
and proficiencies in IEPs that are needed to avoid and respond to bullying, harassment, or
teasing for those students whose disability affects their social skills development or are
on the autism spectrum.
Description of Corrective Action:
After providing a basic training to all special education chairpersons through our Special
Education Leadership meetings, Chairpersons will provide information and training at their
monthly department meetings to special education teachers at all levels.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services, Special Education Chairpersons,
Completion:
special education teachers
04/30/2013
Evidence of Completion of the Corrective Action:
Chairpersons, who chair all special education meetings, will verify through the use of our
Team meeting summary sheet, that IEP meetings have discussed this issue and made
provisions, where necessary, to avoid and respond to bullying, harassment or teasing
students whose disability effects their social development or for those students with an
ASD diagnosis.
Description of Internal Monitoring Procedures:
Chairpersons will report back to the Director regarding the provision of training to the
teachers, complete with agenda and training materials to insure that all teachers
understand this requirement.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18A IEP development and content
Corrective Action Plan Status: Approved
Status Date: 11/19/2012
Basis for Partial Approval or Disapproval:
The district proposed a comprehensive plan of corrective action for this criterion. The
district will train required staff on how to reference the specific skills and proficiencies in
IEPs that are needed to avoid and respond to bullying, harassment, or teasing, and will
conduct an administrative review of student records to ensure 100% compliance.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 11, 2013, the district will submit evidence of staff training (agenda, signed
attendance sheets, training materials etc.) that training for special education staff was
conducted on how to reference the specific skills and proficiencies in IEPs that are needed
to avoid and respond to bullying, harassment, or teasing for those students whose
disability affects their social skills development or are on the autism spectrum. For those
students whose names were provided to the district as being out of compliance during the
record review, submit updated copies of these students' IEPs.
By April 12, 2013, following the district's implementation of all corrective actions, please
select a sample of records of students who are on the autism spectrum or whose
disability affects their social skills development at each level to verify that the records
contain documentation that IEP Teams have considered and specifically addressed the
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skills and proficiencies needed to avoid and respond to bullying, harassment, or teasing.
Report the number of records reviewed at each level and the number of records in
compliance. For any records not in compliance with this criterion, provide the results of a
root cause analysis of the non-compliance and the specific actions taken by the district to
remedy any identified noncompliance.
*Please note that when monitoring, the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the record review; b) Date of the review; c) Name of
person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
01/11/2013
04/12/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
A review of student records indicated that at all school levels and for students in out-ofdistrict placements, parents are not always provided with the proposed IEP and placement
immediately following the development of the IEP.
Description of Corrective Action:
The Director, in collaboration with Special Education Chairpersons, at monthly Special
Education department meetings at all levels, will provide training to special education
teachers, related service providers and any other person responsible for a component of
the IEP document regarding the need to provide the IEP to parents as soon after the
development as possible but no later than 10 days after the IEP development meeting.
MPS will continue to give parents a TEAM summary sheet at the end of the meeting so
that parents understand what services/changes were being proposed at the IEP meeting
and [new] include an expected date that parent(s) can expect to receive the IEP proposal.
Principals will also be included in the trainings to stress the importance of their signing the
proposed IEPs in a timely manner so that they can be delivered to parents.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services, Special Education Chairpersons,
Completion:
Principals
06/30/2013
Evidence of Completion of the Corrective Action:
It will be evident that our efforts to meet this requirement will be complete when training
has been conducted at all levels and that we are in 100% compliance with parents
receiving the proposed IEP immediately but no more than 10 days after the IEP meeting
date.
Description of Internal Monitoring Procedures:
Through a random sampling comparison between Team summary sheets, with date IEP is
expected to be delivered, and actual delivery date, the Director and Special Education
Chairpersons will monitor progress towards completion.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 18B Determination of placement;
Status Date: 11/19/2012
provision of IEP to parent
Basis for Partial Approval or Disapproval:
The district proposed a comprehensive plan of corrective action for this criterion. The
district will develop a tracking process to ensure that proposed IEPs and placements for
all out-of-district students are provided to parents immediately following the development
of the IEP. The district will provide training to appropriate staff on the tracking process
and will conduct a follow-up administrative record review to ensure 100% compliance.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 11, 2013, the district will submit evidence (agenda, signed attendance sheets,
training materials etc.) that training for special education staff was conducted on the
provision of IEPs to parent.
By April 12, 2013, following the district's implementation of all corrective actions, conduct
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an internal review of the tracking data for students in out-of-district placements at each
level (elementary, MS, & HS). Report the number of IEP Team meetings held (annual
reviews & re-evals) requiring the development of IEPs, and the number of parents who
received proposed IEPs and placements immediately following the Team meeting. For any
records not in compliance, report the root cause analysis of the ongoing non-compliance,
the district's plan to remedy the noncompliance and the specific corrective actions taken
by the district to remedy any identified noncompliance in specific student records.
*Please note that when monitoring the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who
conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
01/11/2013
04/12/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 24 Notice to parent regarding proposal or refusal to initiate or Partially Implemented
change the identification, evaluation, or educational placement of
the child or the provision of FAPE
Department CPR Findings:
A review of student records indicated that at the preschool, elementary, and high school
levels the district's Notices of Proposed Action (N1) did not always include the following
four required elements:
1. An explanation of why the agency proposed or refused to take the action. 2. A
description of any other options that the agency considered and the reasons why those
options were rejected. 3. A description of each evaluation procedure, test, record, or
report the agency used as a basis for the proposed or refused action. 4. A description of
any other factors relevant to the agency's proposal or refusal. In addition, the district
does not always provide parents with notice documenting the district's actions when
proposing home/ hospital services; conducting manifestation determination meetings or
IEP team meetings regarding a change of placement.
Description of Corrective Action:
At the preschool, elementary and high school levels, the District will fully comply with this
requirement, through additional training of Special Education Chairpersons, who are
primarily responsible for the completion of N1's This training will take place at one or
more Special Education Leadership meetings which take place two times per month
during the school year.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Chairpersons with review by Director of
Completion:
Student Services
06/30/2013
Evidence of Completion of the Corrective Action:
We will know that we are in full compliance with this criterion when 100% of the
situations requiring an N1 are completed, answering all of the required questions.
Random samples of N1's will be utilized and reported on.
Description of Internal Monitoring Procedures:
As Director, I have also made the decision to require the use of the question format
(through our web-based IEP program) rather than the paragraph, to assist in guiding
Chairs to improve their N1 writing. The Special Education Chairs and I will use individual
meeting times to monitor compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 24 Notice to parent regarding
Status Date: 11/19/2012
proposal or refusal to initiate or change
the identification, evaluation, or
educational placement of the child or the
provision of FAPE
Basis for Partial Approval or Disapproval:
The district proposed a comprehensive plan of corrective action for this criterion. The
district will conduct training on the requirements of N1 notices; procedures for notifying
and documenting the district's actions when proposing home/hospital services to parents;
and procedures for conducting manifestation determination meetings or IEP Team
meetings regarding a change of placement. The district will also conduct a follow-up
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administrative record review to ensure 100% compliance.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 11, 2013, the district will submit evidence (agenda, signed attendance sheets,
training materials, etc.)that training was conducted for special education staff on the
requirements for writing comprehensive Notices of Proposed School District Action (N1)
forms.
By April 12, 2013, following the district's implementation of all corrective actions, conduct
an internal record review at each level (elementary, MS, & HS). Report the number of
records reviewed and the number that contained comprehensive N1 forms that addressed
all required elements: 1. An explanation of why the agency proposed or refused to take
the action. 2. A description of any other options that the agency considered and the
reasons why those options were rejected. 3. A description of each evaluation procedure,
test, record, or report the agency used as a basis for the proposed or refused action. 4. A
description of any other factors relevant to the agency's proposal or refusal. For any
records not in compliance, report the root cause analysis of the ongoing non-compliance,
the district's plan to remedy the non-compliance and the specific corrective actions taken
by the district to remedy any identified noncompliance in specific student records.
*Please note that when monitoring the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who
conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
01/11/2013
04/12/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 35 Assistive technology: specialized materials and equipment
Partially Implemented
Department CPR Findings:
Staff interviews and parent surveys indicated that the district is unable to consistently
implement the specific assistive technology requirements on accepted IEPs. Different
schools and in some instances, different classrooms within the schools, have outdated
computers that delay the downloading of specific programs needed by students. Teachers
cannot run needed software, or the computer specifications are not compatible with the
assistive technology software needed to implement IEPs.
Description of Corrective Action:
While Marblehead is providing compliance with the consideration of assistive technology
assessments and student assistive technology needs through the IEP process,
Marblehead's infrastructure and need for more updated computers and other technological
devices has been accurately reflected.The District, through our new Supervisor of
Technology and Technology Director ,will develop both a long and short term plan to
correct the inadequacies of the district in keeping pace with the assistive technology
infrastructure issues needed to support the requirements currently in students' IEPs.
Through a needs assessment and the data compiled by our Assistive Technology
consultant, we will address the immediate needs reflected in this finding.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Svces, Director of Technology, Sp.Ed/
Completion:
Chairpersons, Asst. Tech Consultant
06/30/2012
Evidence of Completion of the Corrective Action:
Evidence of compliance will be the end of the year results, where we will have 100%
compliance with the assistive tech needs of the students, where the computers and
infrastructure, limited to designated work areas at first, will be in place to meet student
IEP needs.
Description of Internal Monitoring Procedures:
At all levels we will first compile, through a report completed by the Supervisor of
Technology, a list of the areas that need to be brought up to standards to meet the
assistive technology needs of the district, which will then be used as a checklist of needed
improvements that have been completed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 35 Assistive technology: specialized
Status Date: 11/19/2012
materials and equipment
Basis for Partial Approval or Disapproval:
The district will develop and submit its long and short term plans to ensure that it will
have the in-house capacity to implement the assistive technologies identified in IEPs.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 11, 2013, following the Supervisor of Technology's needs assessment, the
district will submit its long and short term plans to ensure that the district will have the
in-house capacity to implement the assistive technologies identified in IEPs.
By April 12, 2013, conduct an internal review of records of students, subsequent to
implementation of the corrective actions, and indicate the number of records reviewed,
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the number of records in compliance and for any records not in compliance, indicate the
specific steps taken to remedy the non-compliance.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
01/11/2013
04/12/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 48 FAPE (Free, appropriate, public education): Equal
Partially Implemented
opportunity to participate in educational, nonacademic,
extracurricular and ancillary programs, as well as participation in
regular education
Department CPR Findings:
Staff interviews indicated that students with disabilities in grades 6-8 do not have
opportunities to participate in a foreign language if they need specialized reading
supports.
Description of Corrective Action:
Due to the way the schedule is set up at both the Village and Veterans School (covering
Grades 4-8), some students who require additional reading supports or those who are in
special education programs requiring additional tutorial blocks, may not have time
available in their schedules to choose a foreign language, thus depriving them of the
opportunity and/or choice to elect this foreign language option.
Title/Role(s) of responsible Persons:
Expected Date of
Student Services Director, Village and Veterans School
Completion:
Principals, Sp. Ed. Chairpersons
09/03/2013
Evidence of Completion of the Corrective Action:
Evidence of 100% completion of this criterion will be a schedule that takes into account all
of the students in the building and offers or limits opportunities for everyone equally,
providing FAPE.
Description of Internal Monitoring Procedures:
Meetings throughout the 2012-2013 school year regarding how this requirement can be
met, with input from parents and teachers regarding the fair implementation of foreign
language introduction to all students with the product being a schedule at each of these
schols that supports this criterion.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 48 FAPE (Free, appropriate, public
Status Date: 11/19/2012
education): Equal opportunity to
participate in educational, nonacademic,
extracurricular and ancillary programs,
as well as participation in regular
education
Basis for Partial Approval or Disapproval:
The district will develop and submit a proposed plan of action that will ensure that eligible
students in grades 6-8 will have opportunities to participate in a foreign language if they
need specialized reading supports by the start of the 2014 school year.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 11, 2013, submit a proposed plan of action that will ensure that students with
disabilities in grades 6-8 will have opportunities to participate in a foreign language if they
need specialized reading supports.
Progress Report Due Date(s):
01/11/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 3 Access to a full range of education programs
Partially Implemented
Department CPR Findings:
See SE 48.
Description of Corrective Action:
Due to the way the schedules are set up at both the Village and Veterans Schools
(covering Grades 4-8), some students who require additional reading or other academic
supports or those who are in special education programs requiring additional tutorial
blocks, may not have time available in their schedules to choose a certain general
education offerings (including foreign language), thus depriving them of the opportunity
and/or choice to elect these general education offerings.
Title/Role(s) of responsible Persons:
Expected Date of
Assistant Supt,Director of Human Resources, Director of Student Completion:
Services, Principals
09/03/2013
Evidence of Completion of the Corrective Action:
Evidence of 100% completion of this criterion will be school schedules that take into
account all of the students in the building and offer or limit opportunities equally for all
students.
Description of Internal Monitoring Procedures:
Administrative meetings throughout the 2012-2013 school year regarding how this
requirement can be met regarding the implementation of a schedule that does not
discriminate between students in offering equal access to school offerings. Progress will
be measured throughout the year to see steady progress in implementing the changes
needed to meet this requirement.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 3 Access to a full range of education
Status Date: 11/19/2012
programs
Basis for Partial Approval or Disapproval:
See SE 48
Department Order of Corrective Action:
Required Elements of Progress Report(s):
See SE 48.
Progress Report Due Date(s):
01/11/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7 Information to be translated into languages other than
Partially Implemented
English
Department CPR Findings:
A review of documentation and interviews indicated that the district does not have or
distribute translated important information and documents ( e.g. handbooks and codes of
conduct) for those parents or guardians with limited English skills, nor does the district
have an established system of oral interpretation.
Description of Corrective Action:
The District will first identify what documents it considers important, such as but not
limited to, handbooks and codes of conduct. Then,through our student data collection
system, identify students who have a first language other than English or whose language
spoken in the home is other than English, and provide these important documents to
parents who would benefit from these translated materials.
Title/Role(s) of responsible Persons:
Expected Date of
Assistant. Superintendent/ELL Director, Director of Human
Completion:
Resources
09/03/2012
Evidence of Completion of the Corrective Action:
Evidence of completion of this corrective action will be the evidence of a system that
identifies important information and documents and uses established lists of students
whose parents either speak languages other than English and/or would find it useful and
helpful to receive this info or documents translated into their language.
Description of Internal Monitoring Procedures:
Internal monitoring will consist of regularly checking in with building and central data
personnel to ensure that this important information is getting translated and into the
hands of those parents and/or guardians who need it.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 7 Information to be translated into
Status Date: 11/19/2012
languages other than English
Basis for Partial Approval or Disapproval:
The district will submit a list of documents to be translated, a proposed plan (with
implementation dates, persons responsible) to ensure that the district will meet the
translation needs of its LEP population and the district will conduct an internal review
regarding this criterion.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 11, 2013, submit copies of translated documents (handbooks, codes of
conduct).
Progress Report Due Date(s):
01/11/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Marblehead CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7B Structured learning time
Partially Implemented
Department CPR Findings:
The document review and staff interviews indicated that the district does not offer
physical education in all grades at the high school level.
Description of Corrective Action:
The High School Principal and Assistant Principals will meet with the Athletic Director to
discuss options to be in compliance with state law regarding the need for each grade level
at the HS to offer physical education.
Title/Role(s) of responsible Persons:
Expected Date of
High School Principal, HS Assistant Principals, Athletic Director
Completion:
06/30/2013
Evidence of Completion of the Corrective Action:
The evidence will consist of a schedule and/or program of studies that lists physical
education as an offering in each of the HS grades, 9-12.
Description of Internal Monitoring Procedures:
This will be monitored by documentation provided by the HS Principal to Central
Administrators showing that the HS offers a physical education option in each HS grade.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 7B Structured learning time
Corrective Action Plan Status: Approved
Status Date: 11/19/2012
Basis for Partial Approval or Disapproval:
The district will submit a plan and a revised course of studies to ensure that all students
in grades 9-12 will receive physical education to ensure 100% compliance.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 11, 2013, submit the district's plan (schedule, course of studies, etc.) to
ensure that all students in grades 9-12 will receive the mandated physical education.
Progress Report Due Date(s):
01/11/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Marblehead CPR Corrective Action Plan
19
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 9 Hiring and employment practices of prospective employers
Partially Implemented
of students
Department CPR Findings:
A review of documents indicated that the district's signed statement procured from
prospective employers of students does not specifically include the following protected
categories: race, color, national origin, sex, handicap, religion and sexual orientation.
Description of Corrective Action:
Signed statement procured from prospective employers of students that includes the
following protected categories; race, color, national origin, gender identity, sex, handicap,
religion and sexual orientation.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
11/30/2012
Evidence of Completion of the Corrective Action:
A corrected statement uploaded for review by the Coordinated Program Review Team.
Description of Internal Monitoring Procedures:
The corrected form will be distributed at an Administration Council meeting for use in all
buildings where prospective employers of students may be present.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 9 Hiring and employment practices of
Status Date: 11/19/2012
prospective employers of students
Basis for Partial Approval or Disapproval:
The district proposed a comprehensive plan of corrective action for this criterion. On
November 6, 2012, the district submitted a revised letter for prospective employers of
students that includes all protected categories.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Progress Report Due Date(s):
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Marblehead CPR Corrective Action Plan
20
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10A Student handbooks and codes of conduct
Partially Implemented
Department CPR Findings:
A review of documentation indicated that the district has handbooks for all schools. The
high school and middle school student handbooks omit procedures for the reporting,
investigation and resolution of complaints involving discrimination and the discipline
procedures for students not yet eligible for special education. Elementary school
handbooks omit grievance procedures for harassment. Staff interviews indicated that the
district has a paperless electronic distribution system for student handbooks and report
cards. While the district is able to track who does not log onto the district's system, the
district does not automatically send out hard copies of student handbooks to those
parents who have not logged onto the system. While the district reports that it would
translate handbooks and code of conduct into languages other than English if requested,
the district does not formally track parent requests.
Description of Corrective Action:
Specifically the Middle and High School Handbook will be corrected to include procedures
for the reporting, investigation and resolution of complaints involving discrimination and
the discipline procedures for students not yet eligible for special education. Elementary
handbooks will be corrected to include grievance procedures for harassment. The district
will require parents to read, understand and return a sign-off regarding the handbook
contents, either electronically or through a hard copy return.
Title/Role(s) of responsible Persons:
Expected Date of
All principals, Director of Student Services, Director of Human
Completion:
Resources
09/03/2013
Evidence of Completion of the Corrective Action:
Handbook corrections can be submitted by November 30, 2012. The process for
handbooks being translated and all parents receiving handbooks, either digitally or in hard
copy format will be completed by the start of the new school year, as noted in the
Expected Date of Completion. Schools should show 100% participation and/or its strong
effort to engage 100% of the parents and guardians of students in the district.
Description of Internal Monitoring Procedures:
Monitoring will be that all handbooks will show the changes by the expected date of
completion and moving forward.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 10A Student handbooks and codes of
Status Date: 11/16/2012
conduct
Basis for Partial Approval or Disapproval:
The district proposed a comprehensive plan of corrective action for this criterion. The
district will revise the handbooks to ensure 100% compliance and will track receipts to
ensure that all parents received them.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 11, 2013, submit the revised student handbook pages and indicate how this
information was provided to parents.
Progress Report Due Date(s):
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Marblehead CPR Corrective Action Plan
21
01/11/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Marblehead CPR Corrective Action Plan
22
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 11A Designation of coordinator(s); grievance procedures
Partially Implemented
Department CPR Findings:
A review of documents indicated that the district has not designated a person to serve as
Title IX coordinator. High school and middle school handbooks omit grievance procedures
for the reporting, investigation and resolution of complaints involving discrimination.
Description of Corrective Action:
The district has already completed the designation of a person to serve as Title IX
coordinator and it was distributed to all staff at our beginning of the year (1st month)
mandatory training. The HS and MS handbooks will be corrected to include grievance
procedures for the reporting, investigation and resolution of complaints involving
discrimination.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Human Resources, Director of Student Services,
Completion:
Principals
09/03/2013
Evidence of Completion of the Corrective Action:
Uploaded document as part of that training showing who the Title IX Coordinator is and
giving contact information for that person. The handbook corrections will also be
submitted no later than the date of completion given.
Description of Internal Monitoring Procedures:
These corrections will be monitored by insuring that the corrections get made and that the
designation of a Title IX Coordinator is stated in all necessary documents and at annual
mandatory trainings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 11A Designation of coordinator(s);
Status Date: 11/19/2012
grievance procedures
Basis for Partial Approval or Disapproval:
See CR 10A.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
See CR 10A.
Progress Report Due Date(s):
01/11/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Marblehead CPR Corrective Action Plan
23
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 12A Annual and continuous notification concerning
Partially Implemented
nondiscrimination and coordinators
Department CPR Findings:
A review of documents indicated that the district's student handbooks omit the name(s),
office address(es), and phone number(s) of the person(s) designated as the Title IX
coordinator.
Description of Corrective Action:
All district student handbooks will be corrected to include the name(s), office
address(es)of the person(s) designated as the Title IX coordinator.
Title/Role(s) of responsible Persons:
Expected Date of
All Principals, Director of Human Resources, Director of Student
Completion:
Services
09/03/2013
Evidence of Completion of the Corrective Action:
A corrected handbook or excerpt from the handbooks showing that the corrections have
been made.
Description of Internal Monitoring Procedures:
During the year, but especially in the spring when new handbooks are submitted, making
sure that the Title IX coordinator information is clearly articulated in the handbooks being
proposed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 12A Annual and continuous
Status Date: 11/19/2012
notification concerning nondiscrimination
and coordinators
Basis for Partial Approval or Disapproval:
See CR 10A.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
See CR 10A.
Progress Report Due Date(s):
01/11/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Marblehead CPR Corrective Action Plan
24
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 16 Notice to students 16 or over leaving school without a
Partially Implemented
high school diploma, certificate of attainment, or certificate of
completion
Department CPR Findings:
A review of documents indicated that the district's notice to students 16 or over leaving
school does not contain all the required information. The notice omits that a
parent/guardian may request a meeting extension of not longer than fourteen days, omits
the purpose of the meeting (to discuss the reasons why student is leaving school and to
inform them of alternative educational or other placements) and does not inform the
recipient of the availability of publicly funded post-high school academic support programs
or encourage them to participate in those programs.
Description of Corrective Action:
The district's notice to students 16 or over, leaving school w/o a high school diploma,
certificate of attainment, or certificate of completion must be corrected to include all
required information as noted in the CPR finding above.
Title/Role(s) of responsible Persons:
Expected Date of
HS Principal and Asst. Principals, Director of Human Resources
Completion:
06/30/2013
Evidence of Completion of the Corrective Action:
A corrected document uploaded and reviewed and approved by the CPR team.
Description of Internal Monitoring Procedures:
This will be monitored by making sure that the corrected document is distributed to all
relevant employees such as HS guidance counselors who would use the letter for any
students who meet the criteria for this item.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 16 Notice to students 16 or over
Status Date: 11/19/2012
leaving school without a high school
diploma, certificate of attainment, or
certificate of completion
Basis for Partial Approval or Disapproval:
The district will submit a revised notice to students 16 or over leaving school and will
inform applicable staff (principals, guidance, etc) on the revised letters to ensure 100%.
compliance.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 11, 2013, submit a copy of the revised notice sent to students 16 or over
leaving school without a high school diploma, certificate of attainment or certificate of
completion.
Progress Report Due Date(s):
01/11/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Marblehead CPR Corrective Action Plan
25
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 17A Use of physical restraint on any student enrolled in a
Partially Implemented
publicly-funded education program
Department CPR Findings:
A review of documentation and interviews indicated that the district did not conduct staff
training on the use of physical restraint consistent with regulatory requirements within the
first month of each school year and for employees hired after the school year begins,
within a month of their employment.
Description of Corrective Action:
The district has already completed this item by completing our staff training on the use of
physical restraint consistent with regulatory requirements within the first month of the
school year and will continue to offer the training to any new employees hired after the
start of the school year, within a month of their employment.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services, Student Services Liaison, Director
Completion:
of HR.
11/30/2012
Evidence of Completion of the Corrective Action:
Evidence of the training that took place within the first month of the 2012-2013 school
year.
Description of Internal Monitoring Procedures:
This was monitored by the scheduling of this mandatory training on the teachers first or
second full day of school (depending on the school) for the 2012-2013 school year. In
addition, the HR department has been alerted that any new employees starting after the
beginning of the new school year must receive the training within one month of their
hiring.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 17A Use of physical restraint on any
Status Date: 11/19/2012
student enrolled in a publicly-funded
education program
Basis for Partial Approval or Disapproval:
The district will submit documentation that training was conducted on the requirements of
physical restraint.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 11, 2013, submit documentation (agenda, signed attendance sheets) from
each school indicating that training on the use of physical restraint consistent with
regulatory requirements was conducted within the first month of the 2013 school year.
The district will also conduct an internal review of its tracking procedures and report the
number of new staff hired after the start of the school year, the number that received
training within a month of their employment and if noncompliance is identified, submit the
root cause of the ongoing non-compliance and a plan to remedy it.
Progress Report Due Date(s):
01/11/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Marblehead CPR Corrective Action Plan
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MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Marblehead CPR Corrective Action Plan
27
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 25 Institutional self-evaluation
Partially Implemented
Department CPR Findings:
A review of documents and interviews indicated that the district has not conducted an
annual self-evaluation of its K-12 program.
Description of Corrective Action:
The Marblehead Public Schools must conduct an annual self-evaluation of its K-12
program.
Title/Role(s) of responsible Persons:
Expected Date of
Superintendent of Schools, Asst. Superintendent, Director of HR, Completion:
Principals
09/03/2013
Evidence of Completion of the Corrective Action:
Evidence of completion of this corrective action will be the production of a self-evaluation
summary of all K-12 programming.
Description of Internal Monitoring Procedures:
Monitoring of this activity in the future will be the role of our HR Director, with principals
collecting information as directed by the Superintendent.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 25 Institutional self-evaluation
Corrective Action Plan Status: Approved
Status Date: 11/19/2012
Basis for Partial Approval or Disapproval:
The district will submit an institutional self-evaluation summary of all K-12 programming.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By April 4, 2013, the district will submit a copy of the institutional self-evaluation.
Progress Report Due Date(s):
04/12/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Marblehead CPR Corrective Action Plan
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