MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Marblehead Community Charter Public
(District)
CPR Onsite Year: 2011-2012
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 03/23/2012.
Mandatory One-Year Compliance Date: 03/23/2013
Summary of Required Corrective Action Plans in this Report
Criterion
SE 2
Criterion Title
Required and optional assessments
SE 11
SE 18A
School district response to parental request for independent
educational evaluation
IEP development and content
CR 10A
Student handbooks and codes of conduct
CR 25
Institutional self-evaluation
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 2 Required and optional assessments
Partially Implemented
Department CPR Findings:
Student records indicated that the charter school does not always complete all of the
required assessments consented to by the parent. Specifically, the district does not
always document the educational history of the student's progress in the general
education curriculum. The district does not always conduct the assessment by teacher(s)
with current knowledge regarding the student's specific abilities in relation to learning
standards of the Massachusetts Curriculum Frameworks; the general education
curriculum; the student's attention skills; participation behaviors; communication skills;
memory, and social relations with groups, peers and adults. The charter school does not
always conduct the observation of the student in their natural or classroom environment
when the observation was proposed by the district as part of the evaluation and
consented to by the parent.
Description of Corrective Action:
MCCPS will complete all assessments requested by parents or the child find team. Each
student on an IEP or referred for a evaluation will have a completed Ed. Assessment A
form. MCCPS will use Ed. Assessment B forms to document input given by teachers on
student current performance for all students being evaluated. This will include specific
student abilities in relation to learning standards of the Mass. Curr. Frameworks, general
education curriculum, attention skills, participation behaviors, communication skills,
memory, and social relations with groups, peers, and adults. Furthermore, observations
will be conducted for each instance when the behavior box is checked off on the N1A
consent form.
Title/Role(s) of responsible Persons:
Expected Date of
Jed O'Connor Director of Special Education
Completion:
06/20/2012
Evidence of Completion of the Corrective Action:
Evidence of compliance will be completed forms in the student special education files.
Description of Internal Monitoring Procedures:
At the first week of the month working lunch, members of the special education
department will review the files for each student for whom a meeting was held the
previous month. Each teacher will complete a monitoring check list form and submit it to
the Director of Special Education who will oversee any necessary step(s) to maintain
compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 2 Required and optional assessments
Corrective Action Plan Status: Partially
Approved
Status Date: 05/10/2012
Basis for Partial Approval or Disapproval:
The Department accepts the corrective action that the district will complete the
Educational Assessments A & B using the state forms for each student and ensure the
evaluations are kept in the student record. The Department accepts the district's process
for ensuring the inclusion of the evaluations in the file. However, it will be necessary to
ensure that general education teachers are trained in their responsibilities to completed
the Educational Assessment(s).
Department Order of Corrective Action:
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Marblehead Community Charter Public (District) CPR Corrective Action Plan
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Please conduct training with general education teachers on their responsibilities for
completing Educational Status Assessments.
Required Elements of Progress Report(s):
Please provide evidence of general education teacher training including the agenda, staff
attendance (with the name and role of the teacher (e g. 1st grade teacher, etc.) and
training materials to the Department. Please provide evidence of the district's internal
monitoring such as minutes of the meeting, copies of monitoring forms or follow-up
activities related to the district's periodic review. This progress report is due September
28, 2012.
Following the completion of the district's corrective actions, MCCPS will report the results
of a student record review of initial evaluations conduced from September 2012 through
November 2012 to ensure Educational Status A and B assessments were completed and
placed in the student record. Please select an additional sample of records that required
an observation to confirm that the observations were completed when observations were
required as part of the evaluation.
Please indicate the number of records reviewed; the number of records in compliance; for
all records not in compliance with this criterion, provide the results of a root cause
analysis of the non-compliance; and the specific corrective actions taken by the district to
remedy any identified noncompliance. This progress report is due December 5, 2012.
Progress Report Due Date(s):
09/28/2012
12/05/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Marblehead Community Charter Public (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 11 School district response to parental request for
Partially Implemented
independent educational evaluation
Department CPR Findings:
Student records indicated that upon receipt of an independent educational evaluation, the
district does not always convene the IEP Team within 10 school days to consider the
evaluation and whether a new or amended IEP is necessary.
Description of Corrective Action:
In all instances, when MCCPS receives an independent evaluation, the Team will convene
within 10 school days to consider the evaluation and discuss the need for a new or
amended IEP.
Title/Role(s) of responsible Persons:
Expected Date of
Jed O'Connor Director of Special Education
Completion:
06/20/2012
Evidence of Completion of the Corrective Action:
Evidence will be the N3A form in the student file with initials of meeting participants.
Description of Internal Monitoring Procedures:
At the first week of the month working lunch, members of the special education
department will review the files for each student for whom a meeting was held the
previous month to discuss an independent evaluation. Each teacher will complete a
monitoring form and submit it to the Director of Special Education who will oversee any
necessary step(s) to maintain compliance. Furthermore, the Special Education Director
will ask department teachers if anyone has received or been notified that a parent has an
independent evaluation report. If yes, the director will contact the parent that day,
gather further information, and schedule a meeting at the earliest possible date.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 11 School district response to
Approved
parental request for independent
Status Date: 05/10/2012
educational evaluation
Basis for Partial Approval or Disapproval:
The district does not explain how it will ensure that the IEP Team will convene with 10
days to consider the results of the Independent Educational Evaluation (IEE). The district
must articulate its procedure for ensuring compliance. Who receives the IEE? Who is
made aware of the receipt of the IEE? How is the IEP Team chairperson made aware of
the receipt of the IEE? How is the receipt and date of the meeting tracked?
Department Order of Corrective Action:
Please develop the district's procedure for the receipt, tracking and convening of IEP
Teams to review IEEs and train the necessary staff members on the district's procedures.
Required Elements of Progress Report(s):
Please provide the district's procedure for the tracking the IEE and the convening of the
IEP Team within the timelines. Please provide evidence of training to the necessary staff
on the district's procedures. Please include the agenda, attendance sheet (with the name
and role of staff), and any additional training materials. Please provide evidence of the
district's internal monitoring such as minutes of the meeting, copies of monitoring forms
or follow-up activities related to the district's periodic review.This progress report is due
September 28, 2012.
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Following the completion of the district's corrective actions, MCCPS will report the results
of a student record review of any students who had an Independent Educational
Evaluation. Please indicate the number of records reviewed; the number of records in
compliance; for all records not in compliance with this criterion, provide the results of a
root cause analysis of the non-compliance; and the specific corrective actions taken by
the district to remedy any identified noncompliance. This progress report is due December
5, 2012.
Progress Report Due Date(s):
09/28/2012
12/05/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18A IEP development and content
Partially Implemented
Department CPR Findings:
A review of student records indicated that the IEP Team does not always specifically
address the skills and proficiencies needed to avoid bullying, harassment, or teasing for
students who are on the autism spectrum.
Description of Corrective Action:
At each IEP meeting for a student on the autism spectrum, the Team will discuss the skills
and proficiencies needed for the student to avoid bullying, harassment, or teasing.
Title/Role(s) of responsible Persons:
Expected Date of
Jed O'Connor Director of Special Education
Completion:
06/20/2012
Evidence of Completion of the Corrective Action:
Evidence will be found in the Additional Information section of the IEP, as well as the
Social Skill goal/benchmark page of the IEP.
Description of Internal Monitoring Procedures:
At the first week of the month working lunch, members of the special education
department will review the files for each student on the autism spectrum for whom a
meeting was held the previous month. Each grade level inclusion teacher will indicate on
the monitoring form that a discussion was held at the IEP meeting, an appropriate goal
and benchmarks are established, and the service delivery page indicates the time(s) per
week for support session(s). The teacher will submit the form to the Director of Special
Education for review.
The director of special eduction will consult with staff providing the service at least twice
during each trimester and document the meeting discussion. Furthermore, pertinent
information/interventions/action plans will be discussed with all teachers at the next
weekly consult meetings with the director.
Progress reports in student files will give further evidence that the student's skills and
proficiencies are being addressed. These will be monitored by special education teachers
during monthly reviews and completion of their monitoring forms.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18A IEP development and content
Corrective Action Plan Status: Partially
Approved
Status Date: 05/10/2012
Basis for Partial Approval or Disapproval:
The nature of the Department's finding suggests that some staff members were not aware
of the requirements for addressing the skills and proficiencies needed to avoid bullying,
harassment, or teasing for students who are on the autism spectrum in the IEP.
Therefore, the Department requires that the district train its IEP Team chairpersons as
part of the district's corrective action.
Department Order of Corrective Action:
The district should review Technical Assistance Advisory SPED 2007-1: Autism Spectrum
Disorder and Technical Assistance Advisory SPED 2011-2: Bullying Prevention and
Intervention with IEP Team chairpersons to better facilitate the understanding of the IEP
Team's responsibility to address this component of the IEP development for students on
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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the Autism spectrum.
Required Elements of Progress Report(s):
Please provide evidence of training to the necessary staff on requirements for students on
Autism Spectrum Disorder for IEP development related to bulying, harassment and
teasing. Please include the agenda, attendance sheet (with the name and role of staff).
Please provide evidence of the district's internal monitoring such as minutes of the
meeting, copies of monitoring forms or follow-up activities related to the district's periodic
review.This progress report is due September 28, 2012.
Following the completion of the district's corrective actions, MCCPS will report the results
of a student record review of any student identified as autistic from September 2012
through November 2012. Please indicate the number of records reviewed; the number of
records in compliance; for all records not in compliance with this criterion, provide the
results of a root cause analysis of the non-compliance; and the specific corrective actions
taken by the district to remedy any identified noncompliance. This progress report is due
December 5, 2012.
Progress Report Due Date(s):
09/28/2012
12/05/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Marblehead Community Charter Public (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10A Student handbooks and codes of conduct
Partially Implemented
Department CPR Findings:
A review of the student handbook determined that the discipline policies for students with
disabilities and students with a Section 504 Accommodation Plan are incomplete. The
policy does not include information regarding the use of a 45-day placement in an interim
alternate educational setting nor does it articulate the district's obligation to provide
services for students with disabilities who have been suspended for more than 10
consecutive or cumulative days in order to progress in general education and on the goals
and objectives articulated in their IEPs.
Description of Corrective Action:
An amendment to the 2012-2013 Student Handbook to include the following:
Student Discipline
The information regarding the use of a 45-day placement as an interim
alternative educational setting and obligation to provide services to
students with disabilities who have been suspended for more than 10
consecutive days can be found in section 300.530 in the 2006 regs to
the IDEA 2004.
Special circumstances. School personnel may remove a student to an
interim alternative educational setting for not more than 45 school
days without regard to whether the behavior is determined to be a
manifestation of the child's disability, if the child:
(1) Carries a weapon to or possesses a weapon at school, on school
premises, or to or at a school function under the jurisdiction of an
SEA or an LEA;
(2) Knowingly possesses or uses illegal drugs, or sells or solicits
the sale of a controlled substance, while at school, on school
premises, or at a school function under the jurisdiction of an SEA or
an LEA; or
(3) Has inflicted serious bodily injury upon another person while at
school, on school premises, or at a school function under the
jurisdiction of an SEA or an LEA.
General:
(1) School personnel under this section may remove a child with a
disability who violates a code of student conduct from his or her
current placement to an appropriate interim alternative educational
setting, another setting, or suspension, for not more than 10
consecutive school days (to the extent those alternatives are applied
to children without disabilities), and for additional removals of not
more than 10 consecutive school days in that same school year for
separate incidents of misconduct (as long as those removals do not
constitute a change of placement under Sec. 300.536).
(2) After a child with a disability has been removed from his or her
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current placement for 10 school days in the same school year, during
any subsequent days of removal the public agency must provide services
to the extent required under paragraph (d) of this section.
Title/Role(s) of responsible Persons:
Expected Date of
Michael Ruth MCCPS Safety Director
Completion:
03/23/2013
Evidence of Completion of the Corrective Action:
Evidence will be apparent in the publication of the amendment to the handbook.
Description of Internal Monitoring Procedures:
Administration will require that all faculty read the Handbook at the beginning of each
school year and sign-off that they understand the expectations. At least monthly, the
administration will review the implementation of this amendment with members of the
Incident Management Team.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 10A Student handbooks and codes of
Status Date: 05/10/2012
conduct
Basis for Partial Approval or Disapproval:
MCCP will submit a copy of the student discipline policy that includes information
regarding the use of a 45-day placement in an interim alternate educational setting and
the charter school's obligation to provide services for students with disabilities who have
been suspended for more than 10 consecutive or cumulative days in order to progress in
general education and on the goals and objectives articulated in their IEPs.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
MCCP must submit a copy of the relevant section of the student handbook and code of
conduct that specifically states the discipline policy and procedures for students with
disabilities and students on 504 Accommodation Plans. This progress report is due
September 28, 2012.
Progress Report Due Date(s):
09/28/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Marblehead Community Charter Public (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 25 Institutional self-evaluation
Partially Implemented
Department CPR Findings:
Staff interviews indicated that the district does not have a formal procedure to evaluate
its program annually to ensure that all students, regardless of race, color, sex, religion,
national origin, limited English proficiency, sexual orientation, disability, or housing
status, have equal access to all programs, including athletics and other extracurricular
activities.
Description of Corrective Action:
A survey will be created to ensure a formalized procedure to self-evaluate the institution.
Title/Role(s) of responsible Persons:
Expected Date of
Michael Ruth MCCPS Safety Director
Completion:
03/23/2013
Evidence of Completion of the Corrective Action:
Evidence will be provided via the results of the survey.
Description of Internal Monitoring Procedures:
Administration and faculty/staff will review the outcome of the survey and if needed, will
make appropriate programmatic changes.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 25 Institutional self-evaluation
Corrective Action Plan Status: Approved
Status Date: 05/10/2012
Basis for Partial Approval or Disapproval:
The Department approves MCCP"s response to the CAP. The district will develop a
mechanism to conduct its self-evaluation to ensure access to protected classes and
special populations.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
MCCP must submit to the Department a copy of the survey. This progress report is due
September 28, 2012.
The district must submit the results of its survey and identify any needed programmatic
changes to ensure that all students, regardless of race, color, sex, religion, national
origin, limited English proficiency, sexual orientation, disabilityor housing status, have
equal access to all programs; including athletics and other extracurricular activities. This
progress report is due December 5, 2012.
Progress Report Due Date(s):
09/28/2012
12/05/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Marblehead Community Charter Public (District) CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Marblehead Community Charter School
Corrective Action Plan Forms
Program Area: English Learner Education
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: November 15, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 3 Initial Identification
Rating: Partially Implemented
Department CPR Finding: A review of documentation and staff interviews indicated that the district
does not always screen all incoming students to assess their level of English proficiency. The charter
school will instead use the student’s previous district record information, including MCAS scores to
determine whether a student is an English language learner.
Narrative Description of Corrective Action: A standardized test of English proficiency in
reading and writing (IPT) is administered by the Student Services Coordinator or assigned
staff member before the student is scheduled into classes or within two weeks after the
student has registered. Proficiency data from standardized assessment in reading, writing,
listening and speaking are reviewed by the Student Services Coordinator. Student academic
records (if any) are reviewed as well. This data is used to determine whether the student will
be placed in a Sheltered English Immersion classroom or in a regular education setting. ELL
students that meet the criteria are eligible for any and all support services provided by the
Marblehead Community Charter Public School. Parents will be notified in writing by the
Students Services Coordinator within one week of a determination if their child is eligible for
ELL service.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Student Services Coordinator,
Corrective Action Activity: July 1st 2013
Rebecca Perry and Head of School, Nina CullenHamzeh
Evidence of Completion of the Corrective Action: Staff training of ITP standardized testing
materials will be documented.
Description of Internal Monitoring Procedures: All screenings will be documented and collected
by the Student Service Coordinator and reported to the Head of School.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 3
Initial Identification
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The charter school submitted a narrative description
of its initial screening procedure and assessments to identify students who are English Language
Learners and assess their level of English proficiency in reading, writing, speaking and listening.
The school’s procedure does not, however, include the use of a home language survey in English
and other major languages of the district.
Department Order of Corrective Action: The district must include the use of a home language
survey in its initial screening procedure, and incorporate it in its narrative description of the
procedure.
Required Elements of Progress Report(s): Please submit a revised initial screening procedure
that includes the use of a home language survey.
Progress Report Due Date(s): February 28, 2013.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Marblehead Community Charter Public (District) CPR Corrective Action Plan
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