MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Mansfield
CPR Onsite Year: 2009-2010
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 09/16/2010.
Mandatory One-Year Compliance Date: 09/15/2011
Summary of Required Corrective Action Plans in this Report
Criterion
SE 29
Criterion Title
Communications are in English and primary language of
home
CPR Rating
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 29 Communications are in English and primary language of
Partially Implemented
home
Department CPR Findings:
A review of student
records, documentation, and staff and parent interviews indicate that the
district does not provide communications with parents in the primary language
of the home if such primary language is other than English. The district relies
on interpreters who are not familiar with special education procedures,
programs and services. In addition, if the district provides notices orally or
in some other mode of communication that is not written language, the district
does not keep written documentation (1) that it has provided such notice in an
alternate manner, (2) of the content of the notice and (3) of the steps taken
to ensure that the parent understands the content of the notice.
Description of Corrective Action:
The Special Education Department has revised their IEP Checklist to include a statement
regarding the need for translation for ELL students (see attached). This will be reviewed
at all buildings prior to completing/mailing an IEP home to all parents. Translators will be
hired to secure appropriate translation services for those parents requesting translated
documents.
Additionally, the district will document efforts to employ appropriate translators who are
familiar with special education when attending/interpreting for parents at IEP meetings,
etc.
Anticipated Results:
All IEP's will be reviewed to determine the need for translation at the building level by
assistant directors of special education.
Title/Role(s) of responsible Persons:
Expected Date of
Bernadette M. Conroy Director of Spec Ed
Completion:
Nancy Beier, Janet Denzer Team chair
12/01/2010
Evidence of Completion of the Corrective Action:
District "IEP Checklist", will show evidence of consideration of need for translation.
Description of Internal Monitoring Procedures:
"IEP Checklists" are reviewed by Special Education assistant directors for accurate
completion. "IEP Checklists" for those students requiring translation will be maintained in
student files.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 29 Communications are in English and
Approved
primary language of home Status Date: 11/26/2010
Basis for Partial Approval or Disapproval:
The district did not indicate procedures for keeping written documentation for interpreting
services that have been provided orally or in some other mode of communication that is
not written language, that it has provided such notice in an alternate manner, of the
content of the notice, and of the steps taken to ensure that the parent understands the
content of the notice.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Mansfield CPR Corrective Action Plan
2
Department Order of Corrective Action:
The district must submit written procedures for providing notices orally or in some other
mode of communication that is not written language. The procedures must include written
documentation that the district has provided such written notice in an alternate manner,
of the content of the notice and of the steps taken to ensure that the parent understands
the content of the notice.
Required Elements of Progress Report(s):
By February 4, 2011, submit a copy of the interpretation and translation procedures for
ensuring that communication is provided to parents whose primary language is other than
English. Also include procedures for keeping written documentation of notices that were
given orally or in some other mode of communication that is not written, which will
include the content of the notice and steps taken to ensure that the parent understands
the content of the notice. Also submit evidence of training for special education staff on
this criterion. Include the dates of the training, the agenda, training materials used, and
the signed attendance sheets including staff role and building.
By April 15, 2011, submit the results of an internal review of records to ensure that
communications are in English and the primary language of the home. Include records of
students in which there was a Team meeting since the training and the primary language
of the home is other than English. Include the number of records reviewed, the number in
compliance, the root cause(s) of any noncompliance and specific corrective action taken
with regard to the noncompliance.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, their role(s) and signature(s).
Progress Report Due Date(s):
02/04/2011
04/15/2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Mansfield CPR Corrective Action Plan
3
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Mansfield Public School District
Corrective Action Plan Forms
Program Area: Civil Rights
Prepared by: Mansfield Public Schools
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: September 15, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 7 Information to be
Rating: Partially Implemented
translated into languages other than English
Department CPR Finding: A review of documentation and interviews indicate that the district does
not translate important information, such as handbooks and codes of conduct, into the major languages
spoken by parents or guardians with limited English skills, nor does the district have an established
system of oral interpretation to assist parents/guardians with limited English skills.
Narrative Description of Corrective Action:
The district will provide translation of important information – such handbooks and codes of conduct into the major languages spoken by parents or guardians with limited English skills. As well, the district
will provide oral interpretation to assist parents/guardians with limited English skills.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Natalia Yovanos, ELL Coordinator
June 2011
Evidence of Completion of the Corrective Action:
The district will provide copies of translated handbooks and codes of conduct to the Department.
Description of Internal Monitoring Procedures:
The ELL Coordinator will work with the principals to insure these documents are translated and
provided to the ELL parents requiring these documents, according to their expressed needs within the
Home Language Surveys.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Mansfield CPR Corrective Action Plan
4
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 7
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By February 4, 2011, submit copies of translated
documents, such as handbooks and codes of conduct. Also submit the procedures for oral interpretation
used to assist parents/guardians with limited English skills, including those who speak low-incidence
languages.
Progress Report Due Date(s): February 4, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 7B Structured learning time
Rating: Partially Implemented
Department CPR Finding: A review of documentation and interviews indicate that physical education
is not taught as a required subject in grades 10 through 12.
Narrative Description of Corrective Action:
Mansfield High School will revise their course requirement booklet for students – indicating physical
education as a required core subject in grades 10-12, per M.G.L. c. 71, s. 3
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Dr. Joseph Maruszczak, Mansfield High School
June 2011
Principal.
Evidence of Completion of the Corrective Action:
Revised handbook and change of practice for grades 10-12 at Mansfield High School.
Description of Internal Monitoring Procedures:
The Superintendent of Schools will work with the Mansfield High Schools Principal and the Guidance
Director to insure the change of physical education programming is made for the 2011-2012 school
year. The principal of Mansfield High School will revise the course handbook and present to these
changes to the Superintendent and the School Committee for their approval in the Spring of 2011.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 7B
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district did not indicate its course of action to ensure
that students in grades 10 through 12 will have physical education.
Department Order of Corrective Action: Develop a plan that will ensure that students in grades 10
through 12 will have physical education.
Required Elements of Progress Report(s): By February 4, 2011, submit the plan (with timelines for
implementation) that has been developed to provide physical education for students in grades 10-12 at
Mansfield High School, as well as a description of the steps taken thus far to implement the plan.
Progress Report Due Date(s): February 4, 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Mansfield CPR Corrective Action Plan
5
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 9 Hiring and employment
Rating: Partially Implemented
practices of prospective employers of students
Department CPR Finding: A review of documentation and interviews indicate that prospective
employers of students do not sign a statement indicating that the employer complies with applicable
federal and state laws prohibiting discrimination in hiring and employment practices.
Narrative Description of Corrective Action:
Mansfield High School will secure a statement from employers to indicate that the employer complies
with all applicable federal and state laws prohibiting discrimination in hiring and employment practices.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Dr. Joseph Maruszczak, Mansfield High School
June 2011
Principal
Evidence of Completion of the Corrective Action:
Signed copies of these statements will remain on file and will be provided to the Department.
Description of Internal Monitoring Procedures:
Mansfield High School's Principal will secure copies of these documents from the Career Pathways
Teacher/Coordinator each time a new employer is secured for Mansfield students.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR
Status of Corrective Action:
Approved
Partially Approved
9
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By February 4, 2011, submit copies of statements of
assurance signed by current and prospective employers of students indicating that they are complying
with applicable federal and state laws prohibiting discrimination in hiring and employment practices.
Progress Report Due Date(s): February 4, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 13 Availability of information and
academic counseling on general curricular and occupational/
vocational opportunities
Rating: Partially Implemented
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Mansfield CPR Corrective Action Plan
6
Department CPR Finding: A review of documentation and interviews indicate that linguistic minority
students do not receive the same information and academic counseling as other students on the full
range of general curricular and occupational/vocational opportunities available to them due to the
district’s limited availability of translated information and interpreters in the high frequency languages.
Narrative Description of Corrective Action:
Mansfield High School will provide academic counseling with regard to the full range of general
curricular and occupational/vocational opportunities available to linguistic minority students.
Counselors will also provide translated information in the high frequency languages.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Dr. Joseph Maruszczak, Mansfield High School
June 2011
Principal, in coordination with the ELL
staff/coordinator and the guidance department.
Evidence of Completion of the Corrective Action:
Documentation will be provided to the Department as to the translated materials and/or services
where/are available to students requiring translation.
Description of Internal Monitoring Procedures:
The Mansfield High School Principal and the ELL Coordinator will monitor – on an ongoing basis –
these services provided to ELL students.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR
13
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district has not indicated how it will ensure that
linguistic minority students receive the same information and academic counseling as other students.
Department Order of Corrective Action: The district must provide training to responsible staff on the
procedures for providing information and academic counseling to linguistic minority students on the
full range of general curricular and occupational/vocational opportunities available to them.
Required Elements of Progress Report(s):
By February 4, 2011, submit a copy of the interpretation and translation procedures for ensuring that
academic counseling and occupational/vocational opportunities are made available to students from
linguistic minorities.
Submit the list of interpreters/translators to be used.
Submit copies of documents provided to students on occupational/vocational opportunities.
Submit the training agenda and sign in-sheet on this criterion.
Progress Report Due Date(s): February 4, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 14 Counseling and
counseling materials free from bias and stereotypes
Rating: Partially Implemented
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Mansfield CPR Corrective Action Plan
7
Department CPR Finding: A review of documentation, and staff and parent interviews indicate that
the district does not have procedures in place to provide limited English proficient students with the
opportunity to receive guidance and counseling in a language they understand.
Narrative Description of Corrective Action:
The district will provide guidance counseling in a language ELL students can understand.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Natalia Yovanos and the building principals will
June 2011
coordinate these counseling services for ELL
students.
Evidence of Completion of the Corrective Action:
The district will provide the Department with documentation regarding the provision of these services
to ELL students who require counseling in the native language.
Description of Internal Monitoring Procedures:
Principals will be notified of this need by the ELL Coordinator. The ELL Coordinator, in turn, will keep
the principals apprised of all students who require this translation.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 14
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district has not indicated how it will ensure that
limited English proficient students are provided with the opportunity to receive guidance and
counseling in a language they understand.
Department Order of Corrective Action: The district must provide training to responsible staff on
the procedures for providing guidance and counseling to limited English proficient students in a
language they understand.
Required Elements of Progress Report(s):
By February 4, 2011, submit the procedures to be used to ensure that counseling is provided to limited
English proficient students, district-wide, in a language they understand.
Submit the list of interpreters/translators used for providing counseling services to limited English
proficient students.
Submit the agenda and sign-in sheet for staff training on this criterion.
Progress Report Due Date(s): February 4, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 17A Use of physical restraint Rating: Partially Implemented
on any student enrolled in a publicly-funded
education program
Department CPR Finding: A review of documentation and interviews indicate that the district does
not implement staff training on the use of physical restraint within the first month of the school year at
all schools, with the exception of the Robinson Elementary School. The district does not provide
restraint training for employees hired after the school year begins, within a month of their employment.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Mansfield CPR Corrective Action Plan
8
Narrative Description of Corrective Action:
The district has completed the required restraint training with all staff members within one month of the
start date of school in Mansfield.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Mansfield Building Principals:
Completed.
Joanne/Jordan/Katherine Kristenson – Robinson
Attendance sheets and meeting agendas were
School; Teresa Murphy/Kathy Podesky –
been mailed to the Department on November 5,
Jordan/Jackson School; William Rice, Kerry
2010.
Sankey – Qualters Middle School; Joe Maruszczak
– Mansfield High School
Evidence of Completion of the Corrective Action:
Attendance/sign-in sheets were mailed to the Department on November 5, 2010.
Description of Internal Monitoring Procedures:
The Superintendent of Schools will insure all principals provide restraint training within the first month
school each year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Status of Corrective Action:
Approved
Partially Approved
Criterion: CR 17A
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): No Progress reports are required.
Progress Report Due Date(s):
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 18 Responsibilities of the
school principal
Rating: Partially Implemented
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Mansfield CPR Corrective Action Plan
9
Department CPR Finding: A review of documentation and interviews indicate that the district lacks
remedial instruction in math at all levels, and the district lacks remedial instruction in reading at both
the middle and high school levels. As a result, the district has a practice at all levels of placing general
education and limited English proficient students in substantially separate special education academic
skills group classes as part of the Response to Intervention (RTI) second and third tier plans.
While the principals do consult with the administrator of special education regarding accommodations
and interventions for students, the district’s RTI efforts and their results are not documented and placed
in student records, but rather are kept in the guidance office or with individual teachers on the RTI
teams. As a result, when an individual student is referred for an evaluation to determine eligibility for
special education, principals do not always ensure that documentation on the use of instructional
support services for the student is provided as part of the evaluation information reviewed by the Team
when determining eligibility.
Lastly, at all levels, the district does not ensure that adequate and appropriate instructional supports
are available to linguistic minority students. Due to the district’s lack of an adequate English learner
education (ELE) program, reading instructors and the district’s RTI supports and services are being
inappropriately used to replace the required mandated elements of the district’s ELE program. See ELE
5.
Narrative Description of Corrective Action:
The Superintendent of Schools will meet with the building principals and the math coordinator at all
levels to determine appropriate math and reading supports (Prk-12).
Additionally, building principals will determine a method of documenting and filing all RTI efforts for
all students at all levels.
See ELE 5 regarding appropriate instructional supports for linguistic minority students.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Brenda Hodges/Superintendent & building
principals
June 2011
Evidence of Completion of the Corrective Action:
Staffing/programming developed in math and reading to provide supports in math and reading as noted.
Documentation of RTI efforts in student files.
Description of Internal Monitoring Procedures:
The Superintendent of Schools will insure appropriate educational supports are in place relative to math
and reading supports as required. Additionally, building principals will insure that documentation
regarding all RTI efforts are documented in student files.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 18
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By February 4, 2011, submit the district’s plan for
increasing remedial instruction in math at all levels and in reading at the middle school and high school
levels. Also submit the procedures for ensuring that documentation on the use of instructional support
for the student is provided as part of the evaluation information reviewed by the Team when
determining eligibility.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Mansfield CPR Corrective Action Plan
10
By February 4, 2011, submit evidence of training for all professional staff members on this criterion.
Include the dates of the training, the agenda, training materials used, and the signed attendance sheets
that include staff role and building.
See also ELE 5.
Progress Report Due Date(s): February 4, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 24 Curriculum review
Rating: Partially Implemented
Department CPR Finding: A review of documentation and staff interviews indicate that the district
does not ensure that individual teachers review all educational materials for simplistic and demeaning
generalizations, lacking intellectual merit, on the basis of race, color, sex, religion, national origin and
sexual orientation.
Narrative Description of Corrective Action:
Individual teachers, under the direction of building principals will review all educational materials for
simplistic and demeaning generalizations, lacking intellectual merit, on the basis of race, color, sex,
religion, national origin and sexual orientation.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Brenda Hodges/Superintendent & Principals
June 2011
Evidence of Completion of the Corrective Action:
Staff members will document their attention to this requirement by signing a dated statement that this
review took place at the building level with their curriculum materials.
Description of Internal Monitoring Procedures:
The Superintendent of Schools will meet with the building administrators to secure the date of review
and to insure implementation no later than the date of completion of the required Corrective Action.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 24
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By February 4, 2011, submit evidence of training for all
professional staff members on curriculum review. Include the dates of the training, the agenda, training
materials used, and the signed attendance sheets that include staff role and building.
Progress Report Due Date(s): February 4, 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Mansfield CPR Corrective Action Plan
11
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 25 Institutional selfRating: Partially Implemented
evaluation
Department CPR Finding: A review of documentation and interviews indicate that the district does
not evaluate all aspects of its K-12 program annually to ensure that all students, regardless of race,
color, sex, religion, national origin, limited English proficiency, sexual orientation, disability, or
housing status, have equal access to all programs, including athletics and other extracurricular
activities.
Narrative Description of Corrective Action:
The Superintendent of Schools will meet with the building administrators to complete an Institutional
Self-evaluation as required.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Brenda Hodges, Superintendent of Schools
June 2011
Evidence of Completion of the Corrective Action:
Building administrators and the Superintendent of Schools will document the completion of this
evaluation by way of a dated statement -indicating completion of this evaluation process.
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR
25
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By April 15, 2011, submit to the Department a copy of
the district’s institutional self-evaluation.
Progress Report Due Date(s): April 15, 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Mansfield CPR Corrective Action Plan
12
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Mansfield Public School District
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Mansfield Public Schools / Natalia Yovanos
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: September 15, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 3 Initial Assessment
Rating: Partially Implemented
Department CPR Finding: A review of student records and interviews indicate that at the Jordan
Jackson Elementary School, the district does not conduct initial identification assessments to identify
students who may be limited English proficient (LEP), as identified by the home language survey, to
assess their levels of English proficiency in reading, writing, speaking and listening. School procedures
require that teachers must first confirm that a student is struggling academically as a prerequisite
before the initial identification assessment is conducted.
Description of Corrective Action:
Mansfield Public Schools has corrected this criterion. Upon registering a new student to the
district, a home language survey is provided with other registration documents. Any new student
whose HLS indicates a second language is spoken at home is tested to determine if ESL/ELL
services will be required.
Regarding the initial assessment of new ELL students to the district, Mansfield Public Schools
administers the IPT test to any/all potential ELL students whose HLS indicates that a language
other than English is spoken in the home.
Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Natalia Yovanos / ESL/ELL Administrator,
coordinator & instructor
January 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Mansfield CPR Corrective Action Plan
13
Evidence of Completion of the Corrective Action:
Mansfield Public Schools evidence of Completion of the Corrective Action for ELE 3 described
above will include the revised Home Language Survey.
Description of Internal Monitoring Procedures:
ESL/ELL Administrator and coordinator will personally review the district’s ELL students’ files
– on a monthly basis - to insure proper initial identification paperwork is complete, accurate,
recorded and filed appropriately – both at the individual schools, and in the master ELL Student
file folders.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 3
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By February 4, 2011, submit evidence of staff training
on the new procedures for initial assessment at the Jordan Jackson Elementary School. Include the
dates of the training, the agenda, training materials used, and the signed attendance sheets that include
staff role. Also submit a copy of the home language survey used at the Jordan Jackson Elementary
School.
By February 4, 2011, submit the results of an internal review of records of students at the Jordan
Jackson Elementary School for proper identification procedures and paperwork in the files. Indicate the
number of student records reviewed, the number in compliance, the root cause(s) of any noncompliance
and corrective action taken to remedy any noncompliance.
Progress Report Due Date(s): February 4, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Structure
Rating: Partially Implemented
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Mansfield CPR Corrective Action Plan
14
Department CPR Finding: Sheltered English immersion (SEI) is a program model for limited English
proficient (LEP) students composed of two parts—English as a second language (ESL) and sheltered
content instruction. ESL is explicit, direct instruction about the English language, delivered to LEP
students only and designed to promote the English language development of LEP students. Sheltered
content instruction is an approach for teaching content to LEP students in strategic ways that make the
subject matter concepts comprehensible while promoting the LEP students’ English language
development.
A review of district documents shows that the district does not have an ESL curriculum based on the
Massachusetts English Language Proficiency Benchmarks and Outcomes.
For all LEP students in the district, the number of hours of direct ESL instruction is far below
recommended hours as outlined in the Department’s September 2009 guidance document: “Guidance
on Using MEPA Results to Plan Sheltered English Immersion (SEI) Instruction and Make
Reclassification Decisions for Limited English Proficient (LEP) Students.” For example, all Beginners
are supposed to receive 2.5 hours per day of ESL/ELD, at the elementary level students receive only 45
minutes once a week.
Content instruction is based on the appropriate Massachusetts Curriculum Framework. Only one staff
member has completed all four Categories of the training as required in the Commissioner’s
Memorandum of June 2004. While some staff have completed some of the Category trainings,
primarily Categories 1 and 2, the district does not have a detailed SEI PD plan for the completion of
the remaining Categories.
Narrative Description of Corrective Action:
As of the submission of this corrective plan of action, Mansfield Public Schools now has 3
Massachusetts certified and licensed ESL/ELL teachers for grades K-12. District ELL students
in grades K-5 (level 4) are currently placed, where possible, in classrooms taught by SEI category
trained teachers and continue to be tutored in direct ELD by the district’s ESL/ELL instructor
on a pull-out basis totaling four hours per week. With the addition of the two ESL/ELL certified
teachers this year (2010/2011), ELL students at Level 1 & Level 2 are receiving daily instruction
in direct ELD (approx 1.5 hours) at the high school level in addition to being in SEI category
trained core academic subject classrooms. ELL students at Level 2 &Level 3 at the middle
school are currently receiving 6 hours per week of direct ELD by certified teacher and are also
receiving core academic subject instruction in classrooms taught by SEI category trained
instructors. These time allocations are based on individual students’ schedules’ availability.
With regard to an ESL ELPBO based curriculum, the district has purchased new curriculum
materials based on the current Massachusetts Curriculum Frameworks and the ELPBO
Frameworks for the secondary level. A curriculum based on the above materials and criteria is
currently under development to for the secondary level, as well as an ESL curriculum for the
elementary level which is likewise utilizing texts and materials that align with the state and
ELPBO frameworks.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Natalia Yovanos / ESL/ELL Administrator,
coordinator & instructor
September 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Mansfield CPR Corrective Action Plan
15
Evidence of Completion of the Corrective Action:
Evidence of completion of the corrective action plan will include individual ELL student
schedules at the elementary grade levels indicating self contained classrooms taught by SEI
category trained teachers, ELL student schedules for the secondary level indicating core
academic subjects taught by SEI category trained teachers, the master ELL student schedule
district-wide indicating direct ELD instruction for each student by a certified ESL/ELL
instructor and the breakdown of daily/weekly ELD instruction based on the 2009 MEPA
reclassification guidelines for direct ELD instruction based on proficiency Levels 1-5.
Evidence of completion of the corrective action with regard to the district’s ESL/ELL
Curriculum will include hard copies of individual curriculum maps provided by the teachers at
the elementary level based on the Scott Foresman Reading Street materials; and the EDGE
Fundamentals, Beginner & Intermediate proficiency level materials for secondary grade levels.
Description of Internal Monitoring Procedures:
The district’s ESL/ELL administrator and co-coordinator will be responsible for reviewing the
secondary levels’ ELL students’ schedules changes/adaptations – per trimester – to insure that all
students’ schedules continue to be coordinated to meet recommended hours of direct ELD
instruction as well as student(s) being placed in core academic subject(s) classroom taught by SEI
category trained personnel. Additionally, the district’s ESL/ELL administrator will continue to
be responsible for the ESL/ELL curriculum currently under development.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE
5
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The Mansfield Public Schools’ Corrective Action Plan
(CAP) must include the following:

Development of an ESL Curriculum that is based on the Massachusetts English Language
Proficiency Benchmarks and Outcomes (ELPBO) for English language learners (ELLs) in all
schools and all grade levels (including the high school-mentioned briefly).
Although the district ‘s CAP proposed additional hours of ESL/ELD instruction, these hours are still
short of ESE recommended instruction-hours for ELLs at all levels in all schools, except for the
reported hours for level 3 in the middle school. [ESE recommended minimum daily hours of direct
ESL instruction for all ELLs are as follow: Level 1 and 2 is 2.5 hours to a full day; level 3 – daily
minimum is 1-2 hours; and Level 4-5 – half-hour per day or a weekly minimum of 2.5 hrs. Refer to the
“Guidance on Using MEPA Results to Plan Sheltered English Immersion (SEI) Instruction and Make
Reclassification Decisions for Limited English Proficient Students”].


(See below for recommended hours of ESL instruction).
As a monitoring procedure the district proposes ESL/ELL administrator and co-coordinator to
review “the secondary levels’ ELL students’ schedules changes/adaptation.” However, the
district must provide evidence of internal monitoring that includes means of ensuring
continuous monitoring of all areas noted in the CAP, including all ESL proficiency levels, and
monitoring of students who have transitioned into FLEP (e.g. provide needed support for them
to succeed).
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Mansfield CPR Corrective Action Plan
16

The district did not specify how many of the four categories of SEI professional development
(SEI PD) have been completed by content teachers instructing ELLs.

Also it is unclear how the district will insure that ELLs placed with content teachers have been
trained in SEI.
Department Order of Corrective Action: Provide a status report on the progress of the ESL
curriculum. Include a list of persons responsible and any completed portion by February 4, 2011.
Provide the completed ESL curriculum by April 15, 2011.
Provide the district’s plan to ensure that content instruction is based on the ELPBO by February 4,
2011.
Provide internal monitoring procedures that address continuous monitoring, while dealing with
corrective action procedures and beyond, to ensure compliance with the following:

The implementation of the ESL curriculum

The implementation of content instruction that is based on the ELPBO

Hours of ESL instruction provided to all ELLs by proficiency level at all grade levels.

Teaching of appropriate grade level content at all grade levels

The placement of ELLs with content teachers who have received SEI PD.
Provide this monitoring plan by February 4, 2011.
Provide the district’s plan for tracking how many of the four categories of SEI professional
development (SEI PD) teachers instructing ELLs have completed by February 4, 2011.
Provide the district’s plan to ensure that LEP students are placed with content teachers who have been
trained in SEI by February 4, 2011.
Name the individuals assigned to review students’ schedules for sufficient ESL instruction by
appropriately licensed staff and for placement with SEI PD trained teachers in content area classes by
February 4, 2011.
Required Elements of Progress Report(s): Submit evidence that certified ESL teachers have been
hired or that a waiver/license has been obtained for current ESL teachers teaching English language
learners by February 4, 2011.
As requested above, submit a progress report on the development of the ESL curriculum (with list of
persons responsible) by February 4, 2011. Provide the completed ESL curriculum for all schools by
April 15, 2011.
Submit SEI PD plan with specific dates, names of all staff members (certificates of completion if
available), presenters’ names, and agendas for the completion of all four Categories of training. Submit
this by February 4, 2011.
Submit evidence of completed SEI PD Category Training. Include: attendance sheets that indicate
grades/subjects taught, and dates of training. Provide this evidence by February 4, 2011. Submit an
update by April 15, 2011.
Provide sample schedules of ELLs from the elementary, middle, and high school to show that students
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Mansfield CPR Corrective Action Plan
17
are receiving recommended hours of ESL instruction by February 4, 2011.
Provide sample schedules of ELLs from all schools to show placement with content teachers who have
SEI trained by February 4, 2011. Submit an update by April 15, 2011.
Provide evidence of the most recent internal monitoring report (proposed by the district to be carried
out per trimester); include staff responsible, results of internal monitoring, and actions taken to remedy
any areas of non-compliance by February 4, 2011. Provide an update by April 15, 2011.
Progress Report Due Date(s): February 4, 2011 and April 15, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 9 Instructional Grouping
Rating: Partially Implemented
Department CPR Finding: Since only one ESL teacher has completed all of the SEI PD as described
in the June 2004 Commissioner’s memorandum (see ELE 15), we conclude that LEP students are not
receiving effective sheltered content instruction by the district.
Narrative Description of Corrective Action:
As outlined in the narrative for ELE 5 above, Mansfield Public Schools now has 3 Massachusetts
certified and licensed ESL/ELL teachers for grades K-12. District ELL students in grades K-5
(Level 4) are currently placed, where possible, in classrooms taught by SEI category trained
teachers and continue to be tutored in direct ELD by the district’s ESL/ELL instructor on a pullout basis totaling four hours per week. With the addition of the two ESL/ELL certified teachers
this year (2010/2011), ELL students at Level 1 & 2 are receiving daily instruction in direct ELD
(approx 1.5 hours) at the high school level as well as receiving instruction in core academic
subject classrooms taught by SEI category trained teachers. ELL students at Levels 2 & 3 at the
middle school are currently receiving 6 hours per week of direct ELD by a certified teacher and
are also receiving core academic subject instruction in classrooms taught by SEI category trained
instructors. These time allocations are based on individual students’ schedules’ availability.
Additionally, the district has registered 18 teachers (10-elementary; 8-middle school core
academic subject), to attend up-coming SEI category 1 training.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Natalia Yovanos – ESL/ELL Administrator,
September 2011
coordinator & instructor
Evidence of Completion of the Corrective Action:
Evidence of completion of the corrective action plan will include individual ELL student
schedules at the elementary grade levels indicating self contained classrooms taught by SEI
category trained teachers; ELL student schedules for the secondary level indicating core
academic subjects taught by SEI category trained teachers; the master ELL student schedule
district-wide indicating direct ELD instruction for each student by a certified ESL/ELL
instructor and the breakdown of daily/weekly ELD instruction based on the 2009 MEPA
reclassification guidelines for direct ELD instruction based on proficiency levels 1-5.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Mansfield CPR Corrective Action Plan
18
Description of Internal Monitoring Procedures:
The district’s ESL/ELL administrator and co-coordinator will be responsible for reviewing the
secondary levels’ ELL students’ schedules changes/adaptations – per trimester – to insure that all
students’ schedules continue to be coordinated to meet recommended hours of direct ELD
instruction as well as student(s) being placed in core academic subject(s) classroom taught by SEI
category trained personnel
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 9 Instructional
Grouping
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5 above. Also, the district did not mention how
schools use instructional groupings as a teaching strategy to teach English to speakers of languages
other than English. Therefore, it did not provide the means of ensuring that ELLs are grouped
appropriately by proficiency level.
Department Order of Corrective Action: See ELE 5 above. Also, provide a description of the
means by which the district will ensure that students are grouped by proficiency level (with an age span
of no more than 2-3 grade levels depending on the age of the students.) Include a description of results
of monitoring of this activity in the trimester report (mentioned in ELE 5) by February 4, 2011.
Required Elements of Progress Report(s): See ELE 5 above.
Progress Report Due Date(s): February 4, 2011 and April 15, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parental Notification
Rating: Partially Implemented
Department CPR Finding: A review of student records, documentation, interviews, and parent
surveys indicate that parent notification letters are not sent annually and do not inform parents of the
reasons for identification of the student as LEP or identify the program placement and/or method of
instruction used in the program.
Narrative Description of Corrective Action:
This criterion has been completed. Mansfield’s Parent Notification Letter has been revised to
include child(s)/children(s) IPT ELL assessment scores in the four domains of speaking, listening,
reading and writing and their overall proficiency level score. Moreover, this revision has been
made available in several languages including, but not limited to, the three target languages of
Spanish, Portugese and Arabic. A professional translation/interpretation agency has been chosen
to provide translation for more diverse languages and specific dialects of the parents’/guardians’
native language(s) where required.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Natalia Yovanos – ESL/ELL Administrator,
coordinator & instructor
January 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Mansfield CPR Corrective Action Plan
19
Evidence of Completion of the Corrective Action:
Mansfield Public Schools evidence of Completion of the Corrective Action for ELE 10 described
above may include, but not be limited to, where applicable; correspondence to and from
individual schools’ Principals, administrative assistants, foreign language teachers, ELL
instructors for documents relating to initial assessment,(s), L1 language requirement
translation/interpretation services, regarding their individual school’s ELL students’ needs.
Description of Internal Monitoring Procedures:
ESL/ELL Administrator and coordinator will maintain all pertinent correspondence documents
with principals, district personnel, administrative assistants, foreign language teachers, and
professional translation agencies that relates directly to any/all written communication with the
parent(s)/guardian(s) of the district’s ELL students. Additionally, the ESL administrator will
review the district’s ELL students’ files – on a monthly basis - to insure proper initial
identification paperwork is complete, accurate, recorded and filed appropriately – both at the
individual schools, and in the master ELL Student file folders.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By February 4, 2011, submit a copy of the revised Parent
Notification Letter that includes all required elements.
By April 15, 2011, submit the results of an internal review of records from throughout the district.
Include the number of records of limited English proficient students reviewed, number in compliance
with sending the parent notification letter annually, the root cause(s) of any noncompliance and specific
corrective action taken to remedy any noncompliance.
Progress Report Due Date(s): February 4, 2011, April 15, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access to
Academic Programs and Services
Rating: Partially Implemented
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Mansfield CPR Corrective Action Plan
20
Department CPR Finding: A review of documents, student records, and staff and parent interviews
indicate that the district does not ensure that LEP students have the opportunity to receive support
services, such as guidance and counseling, in a language that the student understands. The district
does not ensure that LEP students are taught to the same academic standards and curriculum as all
students, and LEP students are not provided with the same opportunities to master such standards as
other students as only one ESL teacher has completed all of the required categories of SEI
professional development focused on the skills and knowledge necessary for sheltering instruction. See
also ELE 15.
Information in notices such as activities, responsibilities, and academic standards provided to all
students is not provided to LEP students in a language and mode of communication that they
understand.
Narrative Description of Corrective Action:
With regard to this criterion, Mansfield Public Schools now has 3 Massachusetts certified and
licensed ESL/ELL teachers for grades K-12. The district will be retaining, where necessary,
professional interpreters/translators to provide support and comprehension in areas of guidance
and counseling for individual ELL students and their parents as required. Upon registration,
Mansfield’s ELL students are mainstreamed into grade/age appropriate classrooms and core
academic subject classes. Moreover, the district makes every effort to insure that these
classrooms/classes are those taught by current SEI category trained instructors. Additionally,
the ELL students all receive direct ELD instruction by the ESL/ELL teachers in grades K-12.
The district has also scheduled twenty-four (24) teachers at both the elementary and secondary
level to complete SEI category training seminars in Categories 1 & 4 prior to the new year. By
retaining a professional translation/interpretation agency to provide services in languages other
than the three target – Spanish, Portugese & Arabic, – the district anticipates significant
progress in providing the ELL students and their parent(s)/guardian(s) with notices of the
activities, responsibilities, and academic standards as relate to the entire student body in a
language and mode of communication that they understand.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Natalia Yovanos-ESL/ELL Administrator,
September 2011
coordinator & instructor
Evidence of Completion of the Corrective Action:
Evidence of completion of this criterion will be the individual students’ class/classroom schedules
indicating appropriate core academic subject class placement and direct ELD instruction by
SEI/ESL trained instructors respectively. Additionally, notes/minutes from meeting with
guidance department and/or professional counselors indicating students (and parents) received
information in a language and/or mode of communication they understand by a competent
interpreter. As regards the upcoming SEI category training seminars, evidence of completion
will be the certification received by the attendees which will be recorded and hard copies entered
into the faculty member’s personnel file(s).
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Mansfield CPR Corrective Action Plan
21
Description of Internal Monitoring Procedures:
Where possible, applicable, and appropriate, ESL administrator will be present during meetings
with professionals, parents and interpreters in order to monitor and document that all criteria
mentioned above is met. With regard to SEI category training attendees, ESL administrator will
maintain separate folders in her ESL/ELL files for documentation of district SEI category
trained faculty by means of their ‘certificates of completion’.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5.
Department Order of Corrective Action: See ELE 5.
Required Elements of Progress Report(s): By February 4, 2011, submit copies of translated notices
regarding activities, responsibilities and academic standards that have been provided to limited English
proficient students during the 2010-2011 school year. See also ELE 5
Progress Report Due Date(s): February 4, 2011 and April 15, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 12 Equal Access to
Rating: Partially Implemented
Nonacademic and Extracurricular Programs
Department CPR Finding: A review of documentation, and staff and parent interviews indicate that
while the district ensures that students have equal access to nonacademic programs and
extracurricular activities, information is not provided to LEP students about extracurricular activities
and school events in a language they understand.
Narrative Description of Corrective Action:
As with the response to Criterion 11 above, by retaining a professional translation/interpretation
agency to provide services in languages other than the three target – Spanish, Portugese &
Arabic, – the district anticipates significant progress in providing the ELL students and their
parent(s)/guardian(s) with notices of the non academic programs and extracurricular activities
and information as relate to the entire student body in a language and mode of communication
that they understand. Examples include, but are not limited to, school plays, drama club,
language clubs, after school literacy programs, sports (all as applicable and grade/school
specific).
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Natalia Yovanos – ESL/ELL Administrator,
coordinator and instructor
September 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Mansfield CPR Corrective Action Plan
22
Evidence of Completion of the Corrective Action:
Documentation/hard copies of all pertinent district schools’ notices translated in ELL
parent/guardians L1 for placement in specific students’ ELL file; and, if applicable, copy of same
with parent/guardian signature (i.e. permission slips for field trip, sport(s) participation etc)
Description of Internal Monitoring Procedures:
ESL Administrator will maintain documented correspondence with the four (4) district schools’
principals and administrative staff to insure that copies of any/all outgoing and incoming
correspondence with ELL students’ parent(s) /guardian(s) as relates to any/all correspondence re
non academic programs and extracurricular activities be submitted for ELL students’ master
files.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 12
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By February 4, 2011, submit documentation of
notifications for extracurricular activities and school events translated in the major languages, other
than English, spoken in the district. Submit copies of notices sent from all levels during the 2010-2011
school year.
Progress Report Due Date(s): February 4, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 13 Follow-Up Support
Rating: Partially Implemented
Department CPR Finding: While staff interviews indicate that formerly limited English proficient
(FLEP) students are monitored, records of FLEP students did not contain evidence of monitoring.
Narrative Description of Corrective Action:
As indicated at the time of the CPR interview with the ESL administrator in March 2010, all
former district FLEP’d ELL students had graduated. However, the district’s FLEP ELL
Student Monitoring Form will be distributed to the teachers of all former limited English
proficient students in their class/es for documenting the academic progress of these students with
each reporting trimester/quarter as applies to each school.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Natalia Yovanos – ESL/ELL Administrator,
coordinator and instructor.
January 2011 (for 1st round of grades), July
2011 (for final round of grades)
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Mansfield CPR Corrective Action Plan
23
Evidence of Completion of the Corrective Action:
Documentation/hard copies of all FLEP ELL students’ monitoring forms received from teachers
and filed in district’s master ELL student files accordingly.
Description of Internal Monitoring Procedures:
ESL/ELL Administrator will personally deliver and retrieve completed monitoring form from
faculty instructors of FLEP’d ELL students.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 13
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By February 4, 2011, submit evidence of training for
appropriate staff members on the use of the monitoring form and the requirement to monitor students
who have exited the ELE program for two years and to provide language support services to those
students, if needed. Include the dates of the training, the agenda, training materials used (including
monitoring form), and the signed attendance sheets that include staff role and building.
By April 15, 2011, submit the results of an internal review of records of FLEP students. Include the
number of records reviewed, the number of records that include evidence of monitoring, the root
causes(s) of any noncompliance and the corrective action taken to remedy any non-compliance.
Progress Report Due Date(s): February 4, 2011; April 15, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional Development
Rating: Partially Implemented
Requirements
Department CPR Finding: Content instruction is based on the appropriate Massachusetts
Curriculum Framework. Only one staff member has completed all four Categories of the training
required in the Commissioner’s Memorandum of June 2004, and some staff have completed some of
the Category trainings, primarily Categories 1 and 2. The district does not have a detailed SEI PD
plan for the completion of the remaining Categories.
Narrative Description of Corrective Action:
At present, the district has scheduled/registered twenty-four (24) faculty members to attend
Category 1, and Category 4 (secondary) SEI seminars prior to the beginning of the new year.
Additionally, the district is in the process of developing a long term 2010/2011 academic year
Professional Development Plan to provide SEI categories 1-4 training seminars to faculty
members district wide. It should be noted that Mansfield, as the LEA for a 5 district consortium
approved for Title III Grant Funds, plans to provide these SEI category training seminars to
include additional low-incidence districts.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Mansfield CPR Corrective Action Plan
24
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
Natalia Yovanos – ESL/ELL Administrator,
September 2011
coordinator & instructor
Evidence of Completion of the Corrective Action:
Evidence of the completion of this criterion will include the following: SEI category seminar
registration confirmation(s); individual ‘certificate(s) of completion’ submitted to attendees of
the seminar(s); spreadsheet documentation of the 2010/2011 academic year professional
development plan; and any/all correspondence with the DESE regarding Title III Grant fund
disbursement as applies to SEI Category Seminars for the 5 low-incidence districts comprising
the consortium (Mansfield as LEA);
Description of Internal Monitoring Procedures:
ESL/ELL Administrator will maintain correspondence and collect any/all documentation as
regards the professional development plan of faculty members attending SEI category seminars
or pursuing ESL certification ( if applicable) from principals/administrators of the district’s four
schools. This information will be filed in an “SEI Category Training Tracking” folder located in
the master ELL files. As information is received and recorded, the master 2010/2011
Professional Development Document will be updated and forwarded to the Superintendent,
Director of Special Education and Principals at all schools.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5.
Department Order of Corrective Action: See ELE 5.
Required Elements of Progress Report(s): See ELE 5.
Progress Report Due Date(s): February 4, 2011 and April 15, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program Evaluation
Rating: Not Implemented
Department CPR Finding: A review of documentation and interviews indicate that the district has not
conducted periodic evaluations of the effectiveness of its ELE program.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Mansfield CPR Corrective Action Plan
25
Narrative Description of Corrective Action:
To date, the effectiveness of Mansfield Public Schools’ ELE Program has been measured by the
ELL students’ performance on the annual MEPA/MELA-O and MCAS results (where
applicable). The ESL administrator will continue to map the ELL students’ progress in the Fall
and Spring via a comparison of above mentioned test scores in order to gauge student progress.
Additionally to date, MEPA/MELA-O & MCAS scores indicate steady progress in English
Language Acquisition in the four domains of listening, speaking reading and writing. As a result
of this progress, approximately 8 ELL students have been FLEP’d as of the June 1st, 2010 SIMS
report.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Natalia Yovanos – ESL/ELL Administrator,
September 2011
coordinator & instructor.
Evidence of Completion of the Corrective Action:
Continued monitoring of ELL student progress by means of assessment results; continued
monitoring of FLEP’s student progress via classroom observation and student’s class/classroom
folders and written production(s); ongoing dialog with current and FLEP’d students’ progress
via frequent communication with class/classroom teachers and, where applicable, guidance
counselors, reading teachers, inclusion classroom teachers, parental conferences, speech
therapists and/or occupational therapists and school principals.
Description of Internal Monitoring Procedures:
Documentation of all verbal and written correspondence listed above as well as developing a
district-wide ‘ELE Program Effectiveness’ document to be distributed to all teachers and
educational personnel who work with the district ELL students for their feedback and/or
suggestions for improvement.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By April 15, 2011, submit a copy of the ELE program
evaluation based on the information stated above, including ELL student progress, proficiency test
data, observations, and the ELE Program Effectiveness document.
Progress Report Due Date(s): April 15, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of LEP Students
Rating: Partially Implemented
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Mansfield CPR Corrective Action Plan
26
Department CPR Finding: A review of student records indicates that ELE student records do not
contain home language surveys, parent notification letters, progress reports and/or report cards in the
native language.
Narrative Description of Corrective Action: As with the response to Criterion 11 above, by
retaining a professional translation/interpretation agency to provide services in languages other
than the three target – Spanish, Portugese & Arabic, – the district anticipates significant
progress in providing the ELL students and their parent(s)/guardian(s) with notices of the above
identified documents in their native language. With the exception of individual schools’ report
cards, the current Home Language Surveys, Parent Notification Letter and ELL form and
narrative progress reports are being revised to include all pertinent and/or missing information
referenced in above criterion(s)
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Natalia Yovanos – ESL/ELL Administrator,
January 2011
coordinator & instructor.
Evidence of Completion of the Corrective Action:
Evidence of completion of this criterion will be the revision of above referenced documents and
their translation into the L1 of parents of current and future district ELL students.
Description of Internal Monitoring Procedures:
The ESL/ELL Administrator will be kept informed and direct/follow the progress of the revision
of the documents as needed. This may include, but not be limited to, consultation(s) with district
school principals, teachers, and the individual(s)/agency representative retained to provide
translation and interpretation services for the district.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By February 4, 2011, submit evidence of training for
appropriate staff members on the content requirements of LEP student records. Include the dates of the
training, the agenda, and the signed attendance sheets that include staff role and building.
By April 15, 2011, submit the results of an internal review of LEP student records. Include the number
of records reviewed district-wide after the training, the number that include home language surveys,
parent notification letters and progress reports and/or report cards in the native language, the root
causes of any noncompliance found and the corrective action taken to remedy any noncompliance.
Progress Report Due Date(s): February 4, 2011; April 15, 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Mansfield CPR Corrective Action Plan
27