MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Manchester Essex Regional
CPR Onsite Year: 2012-2013
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 03/07/2013.
Mandatory One-Year Compliance Date: 03/07/2014
Summary of Required Corrective Action Plans in this Report
Criterion
SE 14
Criterion Title
Review and revision of IEPs
SE 18A
IEP development and content
SE 20
Least restrictive program selected
CR 3
Access to a full range of education programs
CR 7B
Structured learning time
CR 8
Accessibility of extracurricular activities
CR 9
Hiring and employment practices of prospective employers
of students
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
CR 10A
Criterion Title
Student handbooks and codes of conduct
CR 12A
CR 21
Annual and continuous notification concerning
nondiscrimination and coordinators
Non-discriminatory administration of scholarships, prizes
and awards
Use of physical restraint on any student enrolled in a
publicly-funded education program
Staff training regarding civil rights responsibilities
CR 24
Curriculum review
CR 25
Institutional self-evaluation
CR 15
CR 17A
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 14 Review and revision of IEPs
Partially Implemented
Department CPR Findings:
Student records indicated that amendments are sometimes used to extend the
anniversary date of the student's current IEP. As a result, the district does not always
meet annually, on or before the anniversary date of the IEP, to consider the student's
progress and to review, revise, and develop a new IEP. In addition, IEP amendments are
also being used to change placements of students.
Description of Corrective Action:
MERSD special education staffs have been using amendments to extend IEP dates due to
late provision of parent consent to evaluations and/or parent requests for later meetings.
In addition, amendments have been used to add services that resulted in a change in
placement. Training will be provided to chairpersons and special education professional
staff on appropriate use of amendments.
Title/Role(s) of responsible Persons:
Expected Date of
Allison Brown Collins, Director of Student Services
Completion:
11/30/2013
Evidence of Completion of the Corrective Action:
Training agendas and materials regarding use of amendments
Internal review of student records to monitor for compliance in the use of amendments
Description of Internal Monitoring Procedures:
Director will review student files with amendments developed following trainings
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 14 Review and revision of IEPs
Corrective Action Plan Status: Approved
Status Date: 05/10/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of the staff training conducted regarding the use of amendments,
including attendance (with name and role), agenda and any training materials. This
progress report is due September 30, 2013.
Conduct an internal record review, post the training, of files in which amendments were
developed and documented during the IEP process. Please provide an analysis of this
review to include the number of records reviewed, and the number of records found to be
non-compliant. For any records found to be non-compliant, please provide an analysis of
the root cause(s) and any steps that the district has taken to remedy the non-compliance.
This progress report is due December 2, 2013.
*Please note that when monitoring, the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the record review; b) Date of the review; c) Name of the
person(s) who conducted the review, their role(s), and their signatures.
Progress Report Due Date(s):
09/30/2013
12/02/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Manchester Essex Regional CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18A IEP development and content
Partially Implemented
Department CPR Findings:
Student records indicated that, in some instances, the IEP Team did not specifically
address the skills and proficiencies needed to avoid and respond to bullying, harassment,
or teasing for students whose disability either affects social skills development or for
students who are on the autism spectrum.
Description of Corrective Action:
MERSD staff were writing social skills goals and providing students with support regarding
peer relationships without explicitly making statements regarding bullying, teasing, and
harassment prevention within the IEP. As a result, staff will be provided with IEP and
Proposal Narrative exemplars and receive training in how to more explicitly address these
student vulnerabilities through the IEP process.
Title/Role(s) of responsible Persons:
Expected Date of
Allison Brown Collins, Director of Student Services
Completion:
11/30/2013
Evidence of Completion of the Corrective Action:
Training agendas and materials, including exemplars for goals, objectives, language in
PLEPs, and Proposal Narratives for students vulnerable to bullying, teasing, and
harassment
Internal review of student records to monitor for compliance in the use of appropriate
accommodations, goals, objectives, and services designed to address bullying teasing,
and harassment prevention
Description of Internal Monitoring Procedures:
Director will review the files of students with autism and/or social skills deficits for
compliance with anti-bullying language, goals, objectives, and accommodations following
trainings
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18A IEP development and content
Corrective Action Plan Status: Approved
Status Date: 05/10/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of the staff training conducted regarding IEP development that
addresses bullying, including attendance (with name and role), agenda and any training
materials. In addition, provide evidence that the records identified during the student
record review regarding this criterion have been remedied. Submit updated copies of the
IEPs and the signed Team Meeting Attendance Sheets (N3A) for these students. This
progress report is due September 30, 2013.
Conduct an internal record review, post the training, of files in which skills to avoid
bullying, harassment and teasing were documented and addressed in the IEPs. Please
provide an analysis of this review to include the number of records reviewed, and the
number of records found to be non-compliant. For any records found to be non-compliant,
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Manchester Essex Regional CPR Corrective Action Plan
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please provide an analysis of the root cause(s) and any steps that the district has taken
to remedy the non-compliance. This progress report is due December 2, 2013.
*Please note that when monitoring, the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the record review; b) Date of the review; c) Name of the
person(s) who conducted the review, their role(s), and their signatures.
Progress Report Due Date(s):
09/30/2013
12/02/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Manchester Essex Regional CPR Corrective Action Plan
5
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 20 Least restrictive program selected
Partially Implemented
Department CPR Findings:
Student records indicated that the IEP Team did not always specifically state why the
removal from the general education classroom is considered critical to the student's
program and the basis for its conclusion that education of the student in a less restrictive
environment, with the use of supplementary aids and services, could not be achieved
satisfactorily. Additionally, the Nonparticipation Justification Statement found in several
IEPs was worded exactly the same.
Description of Corrective Action:
MERSD staffs have frequently used generic language in completing the Nonparticipation
Justification Statement in student IEPs. As a result, staff will be (1) retrained in
requirements for Least Restrictive Environment and (2) provided with guidelines for
completion of the Nonparticipation Justification segment of the IEP.
Title/Role(s) of responsible Persons:
Expected Date of Completion:
Allison Brown Collins, Director of Student Services
11/30/2013
Evidence of Completion of the Corrective Action:
Training agendas and materials regarding use of Nonparticipation Justification Statement
Internal review of student records to monitor for compliance in the use of Nonparticipation
Justification Statement
Description of Internal Monitoring Procedures:
Director will review student files in which Nonparticipation Justification Statements were
developed following trainings
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 20 Least restrictive program selected
Corrective Action Plan Status: Approved
Status Date: 05/10/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of the staff training conducted regarding Non-participation Justification
statements, including attendance (with name and role), agenda and any training
materials. This progress report is due September 30, 2013.
Conduct an internal record review, post the training, of files in which Non-participation
Justification Statements were developed and documented in IEPs. Please provide an
analysis of this review to include the number of records reviewed and the number of
records found to be non-compliant. For any records found to be non-compliant, please
provide an analysis of the root cause(s) and any steps that the district has taken to
remedy the non-compliance. This progress report is due December 2, 2013.
*Please note that when monitoring, the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the record review; b) Date of the review; c) Name of the
person(s) who conducted the review, their role(s), and their signatures.
Progress Report Due Date(s):
09/30/2013
12/02/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Manchester Essex Regional CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 3 Access to a full range of education programs
Partially Implemented
Department CPR Findings:
A review of the district's documents and policies regarding access to a full range of
education programs revealed that "gender identity" as a protected category was not
included.
Description of Corrective Action:
The process of including "gender identity" as a protected category in the District
Curriculum Accommodation Plan, as well as, School Committee policy "Equal Educational
Opportunities" (File: JB) has already begun. An administrative council meeting was
conducted on 3/28/13 (attendees at these meetings include all principals and the District
Office Leadership Team) where this topic was on the agenda. A plan has been developed
to batch the district policies and procedures where this language is to be included and to
bring them to School Committee for amendment. This will occur prior to 6/28/13 and
then during the summer edits will be made to the documents.
Title/Role(s) of responsible Persons:
Expected Date of
Scott Morrison - Director of Curriculum/Technology
Completion:
08/30/2013
Evidence of Completion of the Corrective Action:
Copies of amended District Curriculum Accommodation Plan and the "Equal Educational
Opportunities" (File: JB) policy will be shared and filed in the District and submitted to
DESE.
Description of Internal Monitoring Procedures:
Director has emailed the Superintendent requesting that the topic of "Civil Rights Audit
Update" stay on the bi-weekly Administrative Council meeting agenda until the end of this
school year in order to monitor progress. Director has already batched the District
policies that will require School Committee amendment and approval and has given them
to the Superintendent.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 3 Access to a full range of education
Status Date: 05/10/2013
programs
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the district's updated policy regarding students' equal access to
general education programming that now includes "gender identity" as a protected class.
This progress report is due September 30, 2013.
Progress Report Due Date(s):
09/30/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Manchester Essex Regional CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7B Structured learning time
Partially Implemented
Department CPR Findings:
Staff interviews and a review of the Student Learning Time Worksheet indicated that
students in grades 11 and 12 do not participate in physical education.
Description of Corrective Action:
With our new and updated course of studies, juniors and seniors now have access to
physical education programming.
Title/Role(s) of responsible Persons:
Expected Date of
0Scott Morrison - Director of Curriculum/Technology
Completion:
Patricia Puglisi - High School Principal
06/28/2013
Evidence of Completion of the Corrective Action:
High School Course of Studies.
Description of Internal Monitoring Procedures:
Guidance will report on student enrollment.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 7B Structured learning time
Corrective Action Plan Status: Partially
Approved
Status Date: 05/10/2013
Basis for Partial Approval or Disapproval:
The Department accepts the district's corrective action to update and include physical
education programming for its juniors and seniors. However, the district must
demonstrate, through its Course of Studies, that these students not only have access to
this programming, but that it is a required subject for all students in all grades to
participate in.
Department Order of Corrective Action:
Provide a copy of the district's updated physical education requirements as found in the
High School Course of Studies document.
Required Elements of Progress Report(s):
Provide a copy of the district's updated physical education requirements as found in the
High School Course of Studies document. This progress report is due September 30,
2013.
Progress Report Due Date(s):
09/30/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Manchester Essex Regional CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 8 Accessibility of extracurricular activities
Partially Implemented
Department CPR Findings:
A review of the district's documents and policies regarding accessibility of extracurricular
activities revealed that "gender identity" as a protected category was not included.
Description of Corrective Action:
The process of including "gender identity" as a protected category in the School
Committee policy "Equal Educational Opportunities" (File: JB) has already begun. An
administrative council meeting was conducted on 3/28/13 (attendees at these meetings
include all principals and the District Office Leadership Team) where this topic was on the
agenda. A plan has been developed to batch the district policies and procedures where
this language is to be included and to bring them to School Committee for amendment.
This will occur prior to 6/28/13 and then during the summer edits will be made to the
documents.
Title/Role(s) of responsible Persons:
Expected Date of
Scott Morrison - Director of Curriculum/Technology
Completion:
08/30/2013
Evidence of Completion of the Corrective Action:
Copies of amended "Equal Educational Opportunities" (File: JB) policy will be shared and
filed in the District and submitted to DESE.
Description of Internal Monitoring Procedures:
Director has emailed the Superintendent requesting that the topic of "Civil Rights Audit
Update" stay on the bi-weekly Administrative Council meeting agenda until the end of this
school year in order to monitor progress. Director has already batched the District
policies that will require School Committee amendment and approval and has given them
to the Superintendent.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 8 Accessibility of extracurricular
Status Date: 05/10/2013
activities
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the district's updated policy regarding student accessibility to
extracurricular activities that now includes "gender identity" as a protected class. This
progress report is due September 30, 2013.
Progress Report Due Date(s):
09/30/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Manchester Essex Regional CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 9 Hiring and employment practices of prospective employers
Partially Implemented
of students
Department CPR Findings:
A review of the district's documents indicated that the statement signed by employers
recruiting at the school does not include "gender identity" as a protected category.
Description of Corrective Action:
The process of including "gender identity" as a protected category in the School
Committee policy "Equal Employment Opportunity" has already begun. An administrative
council meeting was conducted on 3/28/13 (attendees at these meetings include all
principals and the District Office Leadership Team) where this topic was on the agenda. A
plan has been developed to batch the district policies and procedures where this language
is to be included and to bring them to School Committee for amendment. This will occur
prior to 6/28/13 and then during the summer edits will be made to the documents.
Title/Role(s) of responsible Persons:
Expected Date of
Scott Morrison - Director of Curriculum/Technology
Completion:
08/30/2013
Evidence of Completion of the Corrective Action:
Copies of amended "Equal Employment Opportunity" policy will be shared and filed in the
District and submitted to DESE.
Description of Internal Monitoring Procedures:
Director has emailed the Superintendent requesting that the topic of "Civil Rights Audit
Update" stay on the bi-weekly Administrative Council meeting agenda until the end of this
school year in order to monitor progress. Director has already batched the District
policies that will require School Committee amendment and approval and has given them
to the Superintendent.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 9 Hiring and employment practices of
Status Date: 05/10/2013
prospective employers of students
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the district's updated policy regarding the hiring and employment
practices of prospective employers of students that now includes "gender identity" as a
protected category. This progress report is due September 30, 2013.
Progress Report Due Date(s):
09/30/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Manchester Essex Regional CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10A Student handbooks and codes of conduct
Partially Implemented
Department CPR Findings:
A review of the district's student handbooks and codes of conduct revealed that "gender
identity" as a protected category was not included in the non-discrimination policy.
Description of Corrective Action:
The process of including "gender identity" as a protected category in student handbooks
and codes of conduct, as well as, School Committee policy "Student Rights and
Responsibilities" (File: JI) has already begun. An administrative council meeting was
conducted on 3/28/13 (attendees at these meetings include all principals and the District
Office Leadership Team) where this topic was on the agenda. A plan has been developed
to batch the district policies and procedures where this language is to be included and to
bring them to School Committee for amendment. A notice has also been sent to
principals to review and update handbooks and codes of conduct to include "gender
identity" as a protected category. This will occur prior to 6/28/13 and then during the
summer edits will be made to the documents.
Title/Role(s) of responsible Persons:
Expected Date of
Scott Morrison - Director of Curriculum/Technology
Completion:
08/30/2013
Evidence of Completion of the Corrective Action:
Copies of amended student handbooks and codes of conduct and the "Student Rights and
Responsibilities" (File: JI) policy will be shared and filed in the District and submitted to
DESE.
Description of Internal Monitoring Procedures:
Director has emailed the principals of each school requesting that a review of all
handbooks and codes of conduct be completed. A request has also been made to the
Superintendent requesting that the topic of "Civil Rights Audit Update" stay on the biweekly Administrative Council meeting agenda until the end of this school year in order to
monitor handbook and code of conduct amendment progress. Director has already
batched the District policies that will require School Committee amendment and approval
and has given them to the Superintendent.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 10A Student handbooks and codes of
Status Date: 05/10/2013
conduct
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the relevant sections of the district's updated student handbook
showing that "gender identity" as a protected category has been added. This progress
report is due September 30, 2013.
Progress Report Due Date(s):
09/30/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Manchester Essex Regional CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 12A Annual and continuous notification concerning
Partially Implemented
nondiscrimination and coordinators
Department CPR Findings:
A review of the district's documents revealed that the notice in written materials and
other media used to publicize a school did not indicate that the district does not
discriminate on the basis of "gender identity."
Description of Corrective Action:
The process of including "gender identity" as a protected category to the annual and
continuing notification concerning nondiscrimination and coordinators has already begun.
An administrative council meeting was conducted on 3/28/13 (attendees at these
meetings include all principals and the District Office Leadership Team) where this topic
was on the agenda and the update to the notification will occur prior to 6/28/13.
Title/Role(s) of responsible Persons:
Expected Date of
Scott Morrison - Director of Curriculum/Technology
Completion:
08/30/2013
Evidence of Completion of the Corrective Action:
The updated notification will be posted to:
http://www.mersd.org/Pages/MERSD_WebDocs/policies
Description of Internal Monitoring Procedures:
Director has emailed the network administrator to include "gender identity" as a protected
class on the online notification concerning nondiscrimination and coordinators. A request
has also been made to the Superintendent requesting that the topic of "Civil Rights Audit
Update" stay on the bi-weekly Administrative Council meeting agenda until the end of this
school year in order to monitor progress.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 12A Annual and continuous
Status Date: 05/10/2013
notification concerning nondiscrimination
and coordinators
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the district's updated policy used for annual and continuous
notification concerning nondiscrimination and coordinators that now includes "gender
identity" as a protected category. This progress report is due September 30, 2013.
Progress Report Due Date(s):
09/30/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Manchester Essex Regional CPR Corrective Action Plan
12
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 15 Non-discriminatory administration of scholarships, prizes
Partially Implemented
and awards
Department CPR Findings:
A review of the district's documents and policies regarding non-discriminatory
administration of scholarships, prizes and awards revealed that "gender identity" as a
protected category was not included.
Description of Corrective Action:
The process of including "gender identity" as a protected category in the School
Committee "Policy on Scholarships, Prizes and Awards" (File: JM) has already begun. An
administrative council meeting was conducted on 3/28/13 (attendees at these meetings
include all principals and the District Office Leadership Team) where this topic was on the
agenda. A plan has been developed to batch the district policies and procedures where
this language is to be included and to bring them to School Committee for amendment.
This will occur prior to 6/28/13 and then during the summer edits will be made to the
documents.
Title/Role(s) of responsible Persons:
Expected Date of
Scott Morrison - Director of Curriculum/Technology
Completion:
08/30/2013
Evidence of Completion of the Corrective Action:
Copies of amended "Policy on Scholarships, Prizes and Awards" (File: JM) will be shared
and filed in the District and submitted to DESE.
Description of Internal Monitoring Procedures:
Director has emailed the Superintendent requesting that the topic of "Civil Rights Audit
Update" stay on the bi-weekly Administrative Council meeting agenda until the end of this
school year in order to monitor progress. Director has already batched the District
policies that will require School Committee amendment and approval and has given them
to the Superintendent.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 15 Non-discriminatory administration
Status Date: 05/10/2013
of scholarships, prizes and awards
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the district's updated policy regarding non-discriminatory
administration of scholarships, prizes and awards that now includes "gender identity" as a
protected category. This progress report is due September 30, 2013.
Progress Report Due Date(s):
09/30/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Manchester Essex Regional CPR Corrective Action Plan
13
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 17A Use of physical restraint on any student enrolled in a
Partially Implemented
publicly-funded education program
Department CPR Findings:
Based on a review of documentation, the district does conduct training related to physical
restraint. However, the content of the training does not include the written procedures
regarding the appropriate response to student behavior that may require immediate
intervention. As a result, staff interviews confirmed that staffs are unaware of the
district's written policy.
Description of Corrective Action:
The process of increasing staff awareness regarding the physical restraint of students has
already begun. An administrative council meeting was conducted on 3/28/13 (attendees
at these meetings include all principals and the District Office Leadership Team) where
this topic was on the agenda and the team generated possible solutions to increasing staff
awareness regarding the appropriate response to student behavior that may require
immediate intervention. At the next administrative council meeting a solution will be
determined and action will be taken to implement that solution.
Title/Role(s) of responsible Persons:
Expected Date of
Scott Morrison - Director of Curriculum/Technology
Completion:
Allison Collins - Director of Student Services
08/30/2013
Evidence of Completion of the Corrective Action:
The finalized solution will be implemented in the district and also uploaded and shared
with DESE.
Description of Internal Monitoring Procedures:
Director has emailed the Superintendent requesting that the topic of "Civil Rights Audit
Update" stay on the bi-weekly Administrative Council meeting agenda until the end of this
school year in order to monitor progress.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 17A Use of physical restraint on any
Status Date: 05/10/2013
student enrolled in a publicly-funded
education program
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of the staff training conducted regarding appropriate response to
student behavior that may require immediate intervention, including attendance (with
name and role), agenda and any training materials. This progress report is due
September 30, 2013.
Progress Report Due Date(s):
09/30/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Manchester Essex Regional CPR Corrective Action Plan
14
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 21 Staff training regarding civil rights responsibilities
Partially Implemented
Department CPR Findings:
While the district was able to provide evidence of staff training regarding this criterion, a
review of the district's documents and policies revealed that the prevention of
discrimination and harassment on the basis of "gender identity" was not included in the
training.
Description of Corrective Action:
The process of including "gender identity" within the training on the prevention of
discrimination and harassment has already begun. An administrative council meeting was
conducted on 3/28/13 (attendees at these meetings include all principals and the District
Office Leadership Team) where this topic was on the agenda. Training documents will be
updated in order to ensure that the prevention of discrimination and harassment on the
basis of "gender identity" is included in the training. These changes will be made prior to
8/23/2013.
Title/Role(s) of responsible Persons:
Expected Date of
Scott Morrison - Director of Curriculum/Technology
Completion:
08/30/2013
Evidence of Completion of the Corrective Action:
Updated copies of training materials will be distributed to all staff. Updated copies of
training materials will also be sent to DESE, along with staff sign-off sheets indicating that
they have had the updated training.
Description of Internal Monitoring Procedures:
Director has emailed the Superintendent requesting that the topic of "Civil Rights Audit
Update" stay on the bi-weekly Administrative Council meeting agenda until the end of this
school year in order to monitor progress.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 21 Staff training regarding civil rights
Status Date: 05/10/2013
responsibilities
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of the staff training regarding civil rights responsibilities, including
attendance (with name and role), agenda and any training materials. This progress report
is due September 30, 2013.
Progress Report Due Date(s):
09/30/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Manchester Essex Regional CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 24 Curriculum review
Partially Implemented
Department CPR Findings:
A review of the district's documents indicated that while individual teachers review
educational materials for simplistic and demeaning generalizations, "gender identity" was
not included as one of the categories in the curriculum review.
Description of Corrective Action:
The process of including "gender identity" as a protected category in the School
Committee policies "Instructional Materials"; "Reconsideration of Instructional Resources”
and "Supplementary Materials Selection and Adoption" has already begun. An
administrative council meeting was conducted on 3/28/13 (attendees at these meetings
include all principals and the District Office Leadership Team) where this topic was on the
agenda. A plan has been developed to batch the district policies and procedures where
this language is to be included and to bring them to School Committee for amendment.
This will occur prior to 6/28/13 and then during the summer edits will be made to the
documents.
Title/Role(s) of responsible Persons:
Expected Date of
Scott Morrison - Director of Curriculum/Technology
Completion:
08/30/2013
Evidence of Completion of the Corrective Action:
Copies of the amended "Instructional Materials"; "Reconsideration of Instructional
Resources" and "Supplementary Materials Selection and Adoption" policies will be shared
and filed in the District and submitted to DESE.
Description of Internal Monitoring Procedures:
Director has emailed the Superintendent requesting that the topic of "Civil Rights Audit
Update" stay on the bi-weekly Administrative Council meeting agenda until the end of this
school year in order to monitor progress. Director has already batched the District
policies that will require School Committee amendment and approval and has given them
to the Superintendent.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 24 Curriculum review
Corrective Action Plan Status: Partially
Approved
Status Date: 05/10/2013
Basis for Partial Approval or Disapproval:
To ensure that all teachers in the district are made aware of the update to the policy
regarding curriculum review, the Department will require that the district include this
information in its staff training when discussing the addition of "gender identity" as a
protected class.
Department Order of Corrective Action:
Conduct training to ensure that all teachers are aware that "gender identity" has been
added as a protected class when reviewing curriculum.
Required Elements of Progress Report(s):
Provide evidence of the staff training conducted, including attendance (with name and
role), agenda and any training materials. This progress report is due September 30, 2013.
Progress Report Due Date(s):
09/30/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Manchester Essex Regional CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 25 Institutional self-evaluation
Partially Implemented
Department CPR Findings:
While the district was able to provide evidence of an institutional self-evaluation, a review
of the district's documents revealed that "gender identity" as a protected category was
not included in this institutional self-evaluation process.
Description of Corrective Action:
The process of ensuring that "gender identity" is included in our institutional selfevaluation has already begun. An administrative council meeting was conducted on
3/28/13 (attendees at these meetings include all principals and the District Office
Leadership Team) where this topic was on the agenda. A plan has been developed to
include "gender identity" in our institutional self-evaluation by updating the language in
our Curriculum Review Cycle and District Professional Development Plan and to articulate
to the School Committee Policy Sub-Committee about this change.
Title/Role(s) of responsible Persons:
Expected Date of
Scott Morrison - Director of Curriculum/Technology
Completion:
08/30/2013
Evidence of Completion of the Corrective Action:
Copies of the amended Curriculum Review Cycle and District Professional Development
Plan will be shared and filed in the District and submitted to DESE. Also, copies of meeting
agendas where this protected category is explained to the School Committee Policy SubCommittee will be submitted.
Description of Internal Monitoring Procedures:
Director has emailed the Superintendent requesting that the topic of "Civil Rights Audit
Update" stay on the bi-weekly Administrative Council meeting agenda until the end of this
school year in order to monitor progress.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 25 Institutional self-evaluation
Corrective Action Plan Status: Approved
Status Date: 05/10/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence that "gender identity" as a protected class has been included in the
district's institutional self-evaluation process. This progress report is due September 30,
2013.
Progress Report Due Date(s):
09/30/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Manchester Essex Regional CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Manchester-Essex Regional Public Schools
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Allison Collins, Director of Student Services,
Manchester/Essex Regional School District
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5- Program Placement and
Structure
Rating: Partially Implemented
Department CPR Finding: Documentation submitted by the district indicated that current hours of
ESL instruction ELLs receive are insufficient at all levels of English proficiency and are, therefore,
inconsistent with Department guidelines. Please see the “Transitional Guidance on Identification,
Assessment, Placement, and Reclassification of English Language Learners August 2013” as found
on http://www.doe.mass.edu/ell/guidance_laws.html
“ESL/ELD Curriculum” form submitted by the district demonstrated that the district does not have an
ESL curriculum. Furthermore, the documentation indicates that at the time of the onsite visit, the
district did not have a plan in place to integrate WIDA standards into content area curricula or to
develop an ESL curriculum. The district should note that ESL instruction should be based on districtlevel ESL curriculum that is aligned to the Massachusetts Curriculum Frameworks and integrates
components of the WIDA ELD standards frameworks. Beginning in the 2012-2013 school year,
districts are expected to integrate the WIDA standards into ESL and content area curricula for classes
where ELLs participate. (See the Department’s WIDA ELD Standards update from at
http://www.doe.mass.edu/ell/wida.html ).
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Manchester Essex Regional CPR Corrective Action Plan
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Narrative Description of Corrective Action:
Hours of instruction
The District proposes the following corrective action: (1) adjustment of student schedules to
align with required hours of ELL instruction by February 24, 2014; and (2) establish a
building placement and reclassification team for all schools with ELL students.
Curriculum
MATSOL is developing a newcomer ELD curriculum and the District’s ELL coordinator is a
member of the curriculum development team. This curriculum will be implemented as soon as
it is available. Publication is slated for February. The District will develop and submit to the
DESE a timeline for integration of WIDA standards at the content area and unit level by grade
in April.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Allison Collins, Director of
Corrective Action Activity: February 24, 2014
Student Services and Jennifer Fitzgerald, ELL
(Student Chart); April 17, 2014 (Remaining
Coordinator
Items)
Evidence of Completion of the Corrective Action: Chart of student hours of ELL instruction and
proficiency levels. Copy of MATSOL Curriculum. Timeline for integration of WIDA standards by
grade level.
Description of Internal Monitoring Procedures: Review of timeline, audit of student schedules by
Director of Student Services, attending building placement and reclassification team meetings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5- Program Placement
and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
The district should note that ESL instruction should be tailored to the students’ English proficiency
levels and therefore, a newcomer ELD curriculum designed specifically for students who are new
to the English language cannot address to the needs of all ELL students.
The Department recognizes that the district needs time to develop an ESL curriculum that is aligned to
the Massachusetts Curriculum Frameworks and the WIDA ELD standards; however, the district is
expected to provide a plan for WIDA implementation including information such as WIDA training
opportunities for the district staff, responsible district staff, meeting dates, minutes and signing sheets
and timelines for implementation
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
1) Please provide a detailed plan that shows that the district is providing sufficient ESL
instruction to all ELL students during the 2013-2014 school year based on the Department's
Transitional Guidance on Identification, Assessment, Placement, and Reclassification of
English Language Learners found at http://www.doe.mass.edu/ell/TransitionalGuidance.pdf
2) Please complete district information in the attached spreadsheet labeled ELL List by school for
each ELL student in the district.
3) Submit a plan that includes information about a process for reviewing or developing ESL
curriculum that integrates WIDA ELD standards.
Progress Report Due Date(s): April 30, 2014; June 9, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Manchester Essex Regional CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: ELE 10- Parental
Notification
Department CPR Finding: A review of the student records and interviews indicated that parental
notifications are not always sent out annually.
Narrative Description of Corrective Action: The District will create a form for annual notification of
parents that meets DESE guidelines. This form will be sent to parents each year by September 30.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Allison Collins, Director of
Corrective Action Activity: April 17, 2014
Student Services and Jennifer Fitzgerald, ELL
Coordinator
Evidence of Completion of the Corrective Action: Annual notice form
Description of Internal Monitoring Procedures: Each October, the Director of Student Services will
conduct a file review to determine whether forms are being sent annually for all students in ELE.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10- Parental
Notification
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: Please note that the Department has developed a parent
notification template, available at http://www.doe.mass.edu/ell/resources.html and translated into ten
languages.
Required Elements of Progress Report(s):
Submit a copy of the annual notification letter that the district will send to parents of ELE students.
This progress report is due by April 30, 2014.
Conduct an internal record review, ensuring that annual notification letters are being sent to the parents
of ELE students with a copy being kept in the file. Include the number of records reviewed and the
number found to be in compliance. For any records found to be noncompliant, identify the root cause
for the noncompliance and any steps that the district has taken to remedy the file(s). This progress
report is due by June 9, 2014.
Progress Report Due Date(s): April 30, 2014; June 9, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Manchester Essex Regional CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 13- Follow-up Support
Rating: Partially Implemented
Department CPR Finding: A review of the documentation and interviews indicated that the district
does not actively monitor students who have exited an English learner education program for two
years.
Narrative Description of Corrective Action: The District actively monitors FLEP’d students using an
ELL monitor observation form. The form is sent to with a notice to all teachers of FLEP’s students in
September, then observation forms are completed by teachers and collected by the ELL coordinator
each January and June. These forms are being provided to DESE as an attachment with the CAP.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Allison Collins and Jennifer
Corrective Action Activity: January 15, 2014
Fitzgerald
Evidence of Completion of the Corrective Action: Submission of sample teacher notice and monitor
observation form for a current ELE student
Description of Internal Monitoring Procedures: A file review will be conducted in mid-June to
ensure that forms have been completed and maintained in student ELE files.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 13- Follow-up Support
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
The district submitted evidence that a process for monitoring former English language learners has
been created, including the monitoring form, itself, as well as the letter given to the student’s teacher
identifying that the student has exited ELE programming and the instructions for monitoring his or her
progress.
Submit copies of completed monitoring forms for students who have been identified as former English
language learners. This progress report is due by June 9, 2014.
Progress Report Due Date(s): June 9, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Manchester Essex Regional CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 14- Licensure Requirements
Rating: Partially Implemented
Department CPR Finding: District documentation indicated that not all district ESL teachers that
provide students with ESL instruction hold an appropriate license or current waiver issued by the
Massachusetts Department of Elementary and Secondary Education.
“English Language Fluency and Literacy” form submitted by the district indicates that the district
does not have a written policy as required by G.L. c. 71A, §2, for assuring English language fluency
and literacy of teachers in classrooms where English is the language of instruction.
Narrative Description of Corrective Action: The District now employs one ELL teacher/coordinator
who is appropriately certified K-12. A district written policy will be developed in compliance with
general laws and shared with faculty.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Allison Collins, Director of
Corrective Action Activity: April 17, 2014
Student Services
Evidence of Completion of the Corrective Action: Copy of teacher certification and written policy
Description of Internal Monitoring Procedures: The Director of Student Services will audit faculty
meeting agendas for review of District policy once it is established.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 14- Licensure
Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
Please provide evidence of the licensure of the current ESL teacher(s) or any other staff person
providing ESL instruction to ELLs by April 30, 2014.
To the extent the teacher(s) who delivers ESL instruction is not yet licensed, provide a report of the
program director’s monitoring of the teacher’s progress toward certification throughout the 2013-2014
school year until the licensure is secured, and a copy of any job posting and application information
that may remain on file in the event the currently uncertified teacher fails to acquire proper certification
by Fall 2014. This report will be due June 9, 2014 (if needed).
Progress Report Due Date(s): April 30, 2014; June 9, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Manchester Essex Regional CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18- Records of LEP
Students
Rating: Partially Implemented
Department CPR Finding: A review of ELE student records indicated that required information and
documentation was not consistently evident. Records did not always include the following: progress
reports and report cards, information about the students’ previous school experiences, and parent
notification letters.
Narrative Description of Corrective Action: The District will create a checklist for student files and
routinely conduct monitoring to ensure that all required documents are present.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Allison Collins, Director of
Corrective Action Activity: April 17, 2014
Student Services; Jennifer Fitzgerald, ELL
Coordinator
Evidence of Completion of the Corrective Action: Checklist and file review documentation
Description of Internal Monitoring Procedures: The Director of Student Services will use the
checklist to conduct an ELE file review in June of each year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18- Records of LEP
Students
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
Submit a copy of the newly created checklist that will be utilized to monitor the required
documentation in ELE student records. This progress report is due by April 30, 2014.
Submit the results of an internal record review ensuring that all files contain the requirements regarding
the criterion, including progress reports and report cards, information about the students’ previous
school experiences, and parent notification letters. This progress report is due June 9, 2014.
Progress Report Due Date(s): April 30, 2014; June 9, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Manchester Essex Regional CPR Corrective Action Plan
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