MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Lynnfield
CPR Onsite Year: 2012-2013
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 09/10/2013.
Mandatory One-Year Compliance Date: 09/10/2014
Summary of Required Corrective Action Plans in this Report
Criterion
SE 2
Criterion Title
Required and optional assessments
SE 7
SE 14
Transfer of parental rights at age of majority and student
participation and consent at the age of majority
Timeline for determination of eligibility and provision of
documentation to parent
Review and revision of IEPs
SE 18B
Determination of placement; provision of IEP to parent
SE 37
Procedures for approved and unapproved out-of-district
placements
Availability of in-school programs for pregnant students
SE 9
CR 6
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
CR 8
Criterion Title
Accessibility of extracurricular activities
CR 14
Counseling and counseling materials free from bias and
stereotypes
Curriculum review
CR 24
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 2 Required and optional assessments
Partially Implemented
Department CPR Findings:
Student records demonstrated that the district does not complete all required
assessments consented to by the parent. Specifically, student record review determined
that educational assessment of the student's educational history and current teacher
assessment are not consistently found in student records. Additionally, records verified
that the district does not always conduct observations of students in their natural or
classroom environment when the observation was proposed by the district as part of the
evaluation and consented to by the parent.
Description of Corrective Action:
It was highlighted that when the district would check off observation on the N1A and
parents would accept this, that separate observation reports were not being completed.
Instead observations were embedded within educational and psychological evaluations.
For those consents that call for an "observation," a separate report needs to be
completed. Additionally, all reports requested by parents or recommended by staff need
to be completed.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Special Services, Team Chairpersons
Completion:
03/30/2014
Evidence of Completion of the Corrective Action:
A record review in March 2014 of all initial and three year re-evaluations from the 20132014 school year will take place to monitor this. The data reviewed will be reported back
to DESE.
Description of Internal Monitoring Procedures:
A training will take place by the Director of Special Services to Team Chairpersons. An
agenda and attendance from this training will be submitted. Before the formal March
record review, informal check ins by the Director of Special Services and Team
Chairpersons will take place.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 2 Required and optional assessments
Corrective Action Plan Status: Partially
Approved
Status Date: 10/29/2013
Basis for Status Decision:
The district did not specifically address the completion of educational assessments and
observations for students identified in the Student Issues worksheet provided by the
Department.
Additionally, a more formalized internal monitoring process that is regularly conducted
must be developed.
The district should consider using the observation checklist developed for each school
level by the Department, available at http://www.doe.mass.edu/sped/iep/sld/
Department Order of Corrective Action:
Please complete the missing education assessments for individual students identified by
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the Department in the Student Record Issues Worksheet and reconvene the IEP Team for
each.
Required Elements of Progress Report(s):
Provide a narrative description of the corrective actions taken for each student identified
in the Student Record Issues Worksheet. Please include a copy of the Team Meeting
invitation to the parent. This progress report is due on or before January 10, 2014.
The district will provide a narrative description of their new procedures related to the
completion of Educational Assessment A/B and observations, along with evidence of staff
training on these procedures, which will include but not be limited to a training agenda,
signed attendance sheet and copies of the materials presented. Please submit this to the
Department on or before January 10, 2014.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information on or before January 10, 2014.
Conduct an internal review of 3 student records from each school level who had initial or
re-evaluations conducted following the implementation of all corrective actions. Indicate
the number of records reviewed, the number found to be compliant, an explanation of the
root cause for any continued noncompliance and a description of additional corrective
actions taken by the district to address any identified noncompliance. Please submit this
to the Department on or before by March 15, 2014.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
01/10/2014
03/15/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 7 Transfer of parental rights at age of majority and student
Partially Implemented
participation and consent at the age of majority
Department CPR Findings:
Student record review showed that the district does not always document in writing when
the student chooses to share or delegate decision-making once the student has turned
age 18. Additionally, student record review demonstrated that the district does not
consistently obtain consent to continue special education services from students who are
18 and have assumed educational decision-making rights.
Description of Corrective Action:
The district has not required that students who have shared or sole rights after they turn
18 go back and sign the active IEP.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Special Services, High School Team Chairperson, High Completion:
School Special Education Staff
03/30/2014
Evidence of Completion of the Corrective Action:
A record review of all students on IEP's who turn 18 in the 2013-2014 school year will be
completed in March 2014 to ensure that this issue is corrected.
Description of Internal Monitoring Procedures:
A training will take place by the Director of Special Services with high school special
education staff. Evidence of this training will be provided with an agenda and attendance
sheet. Ongoing monitoring by the Director of Special Services and high school Team
Chairperson will also take place.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 7 Transfer of parental rights at age of
Approved
majority and student participation and
Status Date: 10/29/2013
consent at the age of majority
Basis for Status Decision:
The district must revise its Age of Majority policy to include all areas covered by the
Department's guidance, available at
http://www.doe.mass.edu/sped/advisories/11_1.html, including the documentation of
student's choice of shared, delegated or sole decision-making.
Department Order of Corrective Action:
Revise the district policy for the transference of educational decision-making to include
the documentation of student choice to transfer, share or delegate educational decisionmaking rights.
Required Elements of Progress Report(s):
Provide a copy of the district's revised procedures on AOM, using the Department's
guidance, on or before January 10, 2014.
Provide the training agenda and signed attendance sheet of high school staff training
regarding the district's responsibility to secure consent from the student for continued IEP
services or consent that matches the decision making made by the student, on or before
January 10, 2014.
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Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information on or before January 10, 2014.
Following the training on age of majority, conduct an internal review of student records
for evidence that the district has obtained consent from students with sole or shared
decision-making to continue the current IEP services. This sample of records must be
drawn from those students who were notified of the Age of Majority rights following the
implementation of all corrective actions. Indicate the number of records reviewed of
student records, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by March 15, 2014.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
01/10/2014
03/15/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 9 Timeline for determination of eligibility and provision of
Partially Implemented
documentation to parent
Department CPR Findings:
Student records showed that the district does not always complete educational and
related services assessments within 30 days of receipt of the parent/guardian's consent.
Description of Corrective Action:
We have, at times, has cases when parents have independent evaluations and parents
have requested to hold off our meeting until that report is in hand to consider. For the
most part, our evaluators are consistent with getting reports done on time.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Special Services and Team Chairpersons
Completion:
03/30/2014
Evidence of Completion of the Corrective Action:
I will conduct a training with Team Chairpersons and special education staff to further
review timelines and scenarios. I will submit an agenda from this training as well data
collection from a March record review.
Description of Internal Monitoring Procedures:
The Director of Special Services and Team Chairpersons will continue to monitor the
evaluation process and update the monitoring spreadsheet with appropriate timelines.
This will also be submitted as evidence.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 9 Timeline for determination of
Approved
eligibility and provision of documentation
Status Date: 10/29/2013
to parent
Basis for Status Decision:
The district's description for SE 14 states that IEPs dates are sometimes extended to
permit the completion of assessment reports or observations. There is no reason why a
parent's IEE would prevent the district's evaluators from completing their assessments
within 30 days of receipt of consent.
Department Order of Corrective Action:
The district will clarify its proposed root cause for why educational and related service
assessments are not completed within 30 days of receipt of signed parental consent.
Following the root cause analysis, the district will develop an detailed corrective action to
address the requirement to complete all assessments and observations within 30 days of
consent.
Required Elements of Progress Report(s):
Please conduct a root cause analysis of why educational and related service evaluations
are not completed within the required 30 day timeline. Upon identification of the cause(s),
please indicate the corrective actions to address the issue of noncompliance and the
timelines for implementation. This progress report is due on or before January 10, 2014.
Conduct an internal review of 15 student records from a cross-section of the district’s
schools for initial evaluations or re-evaluations completed after all corrective actions have
been implemented. Please review each record to ensure that consented-to educational
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and related service assessments are completed within 30 days of receiving parent
consent. This progress report is due on or before March 15, 2014.
*Please note that when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade level for the record review; b) Date of the review; c) Name of
person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
01/10/2014
03/15/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Lynnfield CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 14 Review and revision of IEPs
Partially Implemented
Department CPR Findings:
Student record review indicated that annual IEP Team meetings are not consistently held
on or before the anniversary date of the IEP to consider the student's progress and to
review, revise, or develop a new IEP or refer the student for a re-evaluation. Record
review also showed that amendments are sometimes used to extend the anniversary date
of the student's current IEP.
Description of Corrective Action:
With the consent of parents, special education staff had developed amendments to extend
the dates of IEPs if the Team was awaiting additional information such as evaluations or
observation reports to be considered by the Team.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Special Services, Team Chairpersons, Special
Completion:
Education Staff
03/30/2014
Evidence of Completion of the Corrective Action:
An agenda from a staff training as well as data from a March 2014 record review.
Description of Internal Monitoring Procedures:
The Director of Special Services and Team Chairpersons will monitor IEP timelines by
running reports on our ESped database and consultation with special education staff.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 14 Review and revision of IEPs
Corrective Action Plan Status: Partially
Approved
Status Date: 10/29/2013
Basis for Status Decision:
Please note that the district's response to SE 14 contradicts its CAP response to SE 9,
e.g., that there are typically no delays in the completion of assessments within 30 days. If
the district needs to conduct an extended evaluation, the Team writes a partial IEP that, if
accepted by the parent, is immediately implemented by the district while the extended
evaluation is occurring.
Department Order of Corrective Action:
The district will clarify its proposed root cause for why IEP Teams do not meet on or
before the anniversary date of IEPs. Following the root cause analysis, the district will
develop an detailed corrective action to address the requirement to convene annual
review meetings prior to IEP expiration dates.
Required Elements of Progress Report(s):
Conduct an analysis of student records for students with annual IEP review meetings
between January 2013 and April 2013 to determine why IEP Teams do not consistently
convene annual IEP meetings on or before the anniversary date of IEPs. Based on the
results of the analysis, provide a detailed description of the district's determination for
the root cause(s) of the non-compliance, the steps the district proposes to take to correct
the root causes, and a timeline for the implementation of those corrections. This progress
report is due on or before January 10, 2014.
Conduct an internal review of student records from a cross-section of the district’s
schools. Please select a sample of 15 student records drawn from students whose annual
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meetings were held after implementation of all corrective actions for evidence that annual
reviews were convened on or before the one-year anniversary of IEPs. This progress
report is due on or before March 15, 2014.
*Please note that when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade level for the record review; b) Date of the review; c) Name of
person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
01/10/2014
03/15/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
Although the district provides the parent with a summary of proposed goals and services
at the conclusion of the IEP Team meeting, student records indicated that the district does
not always provide the parent with the Notice of Proposed School District Action and two
copies of the IEP within 10 working days of the meeting.
Description of Corrective Action:
Our district has strong collaboration with parents and often there will be communication
back and forth regarding wording, services or minor edits to the IEP. Typically the delays
are a result of this collaboration.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Special Services, Team Chairpersons, Special
Completion:
Education Staff
03/30/2014
Evidence of Completion of the Corrective Action:
I will hold a training with special education staff and Team Chairpersons to ensure that
they understand that IEPs need to go out within 10 working days of the meeting. I will
submit evidence of this training and do a record review in March 2014 of a sample of IEP
distribution dates across all levels.
Description of Internal Monitoring Procedures:
I, along with my Team Chairpersons will monitor this, along with our office staff. We will
add to our tracking spreadsheet to keep everyone aware of these timelines.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18B Determination of placement;
provision of IEP to parent
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 10/29/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please review the Department's guidance on issuing proposed IEPs immediately, available
at http://www.doe.mass.edu/news/news.aspx?id=3182. In addition, develop a protocol
that includes the documentation of the provision of two copies of the proposed IEP to
parents in the student record.
Provide evidence of the training with Team chairs and other special education staff
regarding the proposal of IEPs within 10 working days of the IEP development meeting
and the provision of two copies. Submit the training agenda, signed attendance sheets,
and a sample of training materials on or before January 10, 2014.
Conduct an internal review of student records from a cross-section of the district’s
schools. Please select a sample of 15 student records drawn from students whose IEP
development meetings were held after implementation of all corrective actions for
evidence that IEPs are proposed within 10 days or less from the date of the IEP
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development meeting and two copies are provided to parents.
due on or before March 15, 2014.
This progress report is
*Please note that when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade level for the record review; b) Date of the review; c) Name of
person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
01/10/2014
03/15/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 37 Procedures for approved and unapproved out-of-district
Partially Implemented
placements
Department CPR Findings:
Interviews indicated that while the Special Education Administrator provides oversight of
the provision of special education services and programs for eligible students in out-ofdistrict placements, documentation of actual monitoring, monitoring plans, and evidence
of site visits are not found in student records.
Description of Corrective Action:
The Director of Special Services has been in charge of out of district monitoring.
Responsibilities included observations, attendance at Team meetings and monitoring
program implementation. Most information was documented in N1 meeting summaries
following the observation or Team meeting.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Special Services, Special Education Staff
Completion:
06/30/2014
Evidence of Completion of the Corrective Action:
We have created a separate out of district monitoring form that will complete by the
Director of Special Services or other special education staff.
Description of Internal Monitoring Procedures:
A schedule will be created for special education staff to observe students and file the
observation/monitoring form in student files. N1's will continue to be developed after
district participation in Team meetings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 37 Procedures for approved and
unapproved out-of-district placements
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 10/29/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide the district's out-of-district monitoring form to be completed during site visits and
evidence of training to any other district staff responsible for out-of-district monitoring.
Evidence of training must include a training agenda, signed attendance sheets, and
examples of training materials. This progress report is due on or before January 10,
2014.
Conduct an internal review of student records from a cross-section of the district’s out-ofdistrict placements. Please select a sample of 15 student records drawn from students
whose monitoring visits were held after implementation of all corrective actions for
evidence that completed monitoring forms are contained in the student records. This
progress report is due on or before March 15, 2014.
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*Please note that when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade level for the record review; b) Date of the review; c) Name of
person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
01/10/2014
03/15/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 6 Availability of in-school programs for pregnant students
Partially Implemented
Department CPR Findings:
Document review indicated that the district's pregnancy policy requires pregnant students
to obtain the certification of a physician that the student is physically able to continue in
school.
Description of Corrective Action:
Our current policy needs to be amended.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Special Services, School Committee
Completion:
06/30/2014
Evidence of Completion of the Corrective Action:
the following statement was developed and will be approved by the School Committee's
policy subcommittee:
Pregnant students will be permitted to continue in school in all instances. The student's
physician may make recommendations for excusal or limited participation, which the
school district will honor. Every effort will be made to see that the educational program of
the student is not disrupted, that the return to school after delivery is encouraged and
that every opportunity to complete high school is provided.
Description of Internal Monitoring Procedures:
The Superintendent and School Committee were notified of the change and will approve
the amendment in the 2013-2014 school year. The Director of Special Services will
monitor this process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 6 Availability of in-school programs
for pregnant students
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 10/29/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide the amended policy and evidence of school committee approval on or before
January 10, 2014.
Progress Report Due Date(s):
01/10/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 8 Accessibility of extracurricular activities
Partially Implemented
Department CPR Findings:
Document review indicated that the district does not include gender identity as a
protected class in its documents and policies regarding accessibility of extracurricular
activities.
Description of Corrective Action:
We need to amend our policy.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Special Services, School Committee
Completion:
06/30/2014
Evidence of Completion of the Corrective Action:
Gender identity will be added to this policy as a protected class. The School Committee
Policy Book will reflect this change.
Description of Internal Monitoring Procedures:
An email was sent to the Superintendent notifying him of the policy changes on
September 28, 2013. This information was sent to the school committee's policy
subcommittee for review and approval at the next meeting. The Director of Special
Services will monitor this change.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 8 Accessibility of extracurricular
activities
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 10/29/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide the amended documents and policies regarding accessibility of extracurricular
activities with gender identity added as a protected class and evidence of school
committee approval on or before January 10, 2014.
Progress Report Due Date(s):
01/10/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 14 Counseling and counseling materials free from bias and
Partially Implemented
stereotypes
Department CPR Findings:
Documentation indicated that the district does not include gender identity as a protected
class in its review of counseling and counseling materials for bias and stereotypes.
Description of Corrective Action:
This policy needs to be amended.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Special Services, School Committee
Completion:
06/30/2014
Evidence of Completion of the Corrective Action:
Gender identity will be added to this policy as a protected class. The School Committee
Policy Book will reflect this change.
Description of Internal Monitoring Procedures:
An email was sent to the Superintendent notifying him of the policy changes on
September 28, 2013. This information was sent to the school committee's policy
subcommittee for review and approval at the next meeting. The Director of Special
Services will monitor this change.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 14 Counseling and counseling
materials free from bias and stereotypes
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 10/29/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide the revised district procedures for reviewing counseling and counseling materials
for bias and stereotypes with the added protected class of gender identity and evidence of
school committee approval on or before January 10, 2014.
Progress Report Due Date(s):
01/10/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 24 Curriculum review
Partially Implemented
Department CPR Findings:
Document review indicated that the district does not have procedures to review
educational materials for simplistic and demeaning generalizations, lacking intellectual
merit, on the basis of race, color, sex, gender identity, religion, national origin and sexual
orientation.
Description of Corrective Action:
The curriculum review policy needs to be adjusted.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Special Services, School Committee
Completion:
06/30/2014
Evidence of Completion of the Corrective Action:
The following adjustment to this policy will be made and reflected in the School
Committee Policy Book:
The Committee expects its faculty and administration to regularly evaluate the education
program and to recommend modifications of practice and changes in curriculum content
as well as the addition or deletion of courses in the instructional program to conform with
curriculum and free from bias. The Lynnfield Curriculum Council, Administration and
Department Heads will annually review current curriculum materials and any new
curriculum materials that are brought into the district, to ensure that they are free from
bias.
Description of Internal Monitoring Procedures:
This information was emailed to the school committee's policy subcommittee on
September 29, 2013. This policy will be amended and the Director of Special Services will
monitor this process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 24 Curriculum review
Corrective Action Plan Status: Approved
Status Date: 10/29/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide the district's procedures to review educational materials for simplistic and
demeaning generalizations, lacking intellectual merit, on the basis of race, color, sex,
gender identity, religion, national origin and sexual orientation and evidence of school
committee approval on or before January 10, 2014.
Progress Report Due Date(s):
01/10/2014
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
LYNNFIELD PUBLIC SCHOOLS
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Lynnfield Public Schools/ Kara Mauro, Director of Special Services and
Mary Kate Deacy, ELL Teacher
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: April 22, 2015
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement
Rating: Partially Implemented
and Structure
Department CPR Finding: Documentation submitted by the district indicates that current hours of
ESL instruction ELLs receive are insufficient at all levels of English proficiency at the district’s
elementary and middle schools and are, therefore, inconsistent with Department guidelines. Please see
the “Transitional Guidance on Identification, Assessment, Placement, and Reclassification of English
Language Learners August 2013” as found on http://www.doe.mass.edu/ell/guidance_laws.html
According to the documents reviewed, the district does not have an ESL curriculum. Although the
district wants to proceed with the task of creating an ESL curriculum, they did not submit a plan for
this task at the time of the onsite visit. ESL instruction should be based on district-level ESL curriculum
that is aligned to the Massachusetts Curriculum Frameworks and WIDA ELD standards. Please see
the “WIDA Implementation Guidance Part 1”at http://www.doe.mass.edu/ell/wida/Guidance-p1.pdf
Narrative Description of Corrective Action: Currently there are 10 students in the district being
monitored or receiving a direct ELE Program (see attachment with students and levels). Looking ahead
to the 2014-2015 school year, we anticipate 1 student, who will be at a Level 2, therefore requiring 2.5
hours of daily ELE instruction. This instruction will be delivered by our ELE teacher, in the form of
direct instruction, consultation and progress monitoring. The other students on the caseload are at
Levels 3, requiring 1-2 hours per day and Levels 4 and 5, requiring 2.5 hours per week. To meet these
requirements, there will be a combination of support from the ELE teacher, in addition to a trained
paraprofessional to carry out ELE programs developed by the ELE teacher and lastly all general
education teachers, who have an ELE student in their classroom for the 2014-2015 school year, will
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participate in SEI endorsement training during the 2014-2015 and 2015-2016 school years. The ELE
Teacher will collaborate with district ELA Directors to further develop the district’s ELE Curriculum
across all grade levels. More in depth curriculum maps will be developed for each grade level.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Kara Mauro, Director of Special
Corrective Action Activity: 4/22/15
Services and Mary Kate Deacy, ELE Teacher
Evidence of Completion of the Corrective Action: 4/22/15
Description of Internal Monitoring Procedures: The ELE Teacher will continue with her
identification and screening of ELE candidates and program development and progress monitoring for
current students. She will continue to log hours of direct service to students and monitor students’
ACCESS scores to determine level changes, which will result in changes to programming and service
delivery. This will be combined students’ general education performance, MCAS and teacher
observations and data collection related to progress across all curriculum areas. The ELE Teacher and
principals will continue to meet with general and special education teachers to educate them on SEI
endorsement content and training opportunities, with a particular focus on those teachers who have
ELE students in their classrooms.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
According to the Department guidelines, districts are expected to provide 2.5 hours of direct ESL
instruction per day to students who are at English proficiency levels 1 and 2. Although the district is
committed to providing 2.5 hours of “ELE instruction” to Level 2 students, ELE instruction is defined
in the proposed CAP as a combination of direct instruction, consultation and progress monitoring. The
district should note that ESL instruction provides explicit, direct and systematic instruction to learn the
English language that is intended to promote second language acquisition and English language
proficiency. ESL instructional time ELLs at proficiency levels 1 and 2 need for a rapid acquisition of
English language proficiency should only be used to provide direct language instruction, not for
consultation and progress monitoring.
ESL instruction consistent with Chapter 71A can only be delivered by an ESL licensed teacher. The
district’s plan to substitute direct ESL instruction with ESL support provided by an ELE teacher, a
trained paraprofessional and all general education teachers is not an acceptable corrective action plan
that will help the district correct the identified noncompliance.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
1) Please provide a detailed plan that shows that the district is providing sufficient ESL
instruction to all ELL students during the 2014-2015 school year based on the Department's
Transitional Guidance on Identification, Assessment, Placement, and Reclassification of
English Language Learners found at http://www.doe.mass.edu/ell/TransitionalGuidance.pdf
2) Please complete district information in the attached spreadsheet labeled ELL List by school for
each ELL student in the district.
Progress Report Due Date(s): October 10, 2014
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