MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Longmeadow
CPR Onsite Year: 2012-2013
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 08/29/2013.
Mandatory One-Year Compliance Date: 08/29/2014
Summary of Required Corrective Action Plans in this Report
Criterion
SE 7
SE 18B
Criterion Title
Transfer of parental rights at age of majority and student
participation and consent at the age of majority
Timeline for determination of eligibility and provision of
documentation to parent
Determination of placement; provision of IEP to parent
SE 20
Least restrictive program selected
SE 32
Parent advisory council for special education
SE 55
Special education facilities and classrooms
CR 3
Access to a full range of education programs
SE 9
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
CR 7
CR 8
CR 9
Criterion Title
Information to be translated into languages other than
English
Accessibility of extracurricular activities
CR 10A
Hiring and employment practices of prospective employers
of students
Student handbooks and codes of conduct
CR 11A
Designation of coordinator(s); grievance procedures
CR 12A
CR 21
Annual and continuous notification concerning
nondiscrimination and coordinators
Availability of information and academic counseling on
general curricular and occupational/vocational opportunities
Counseling and counseling materials free from bias and
stereotypes
Non-discriminatory administration of scholarships, prizes
and awards
Staff training regarding civil rights responsibilities
CR 24
Curriculum review
CR 25
Institutional self-evaluation
CR 13
CR 14
CR 15
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 7 Transfer of parental rights at age of majority and student
Partially Implemented
participation and consent at the age of majority
Department CPR Findings:
Interviews and record review indicate that the district does implement procedures to
obtain consent from the student to continue the student's special education program
when the student reaches the age of 18. The district does not, however, at least one year
prior to the student's 18th birthday, inform the student and the parent/guardian that all
rights accorded to parents under special education law will transfer from the
parent/guardian to the student upon the student's 18th birthday.
Description of Corrective Action:
The District will mail annually notification to parents and students of parents/guardians at
least one year prior to the student's 18th birthday which will inform students and
parents/guardians that all rights according to parents under special education law will
transfer from the parent/guardian to the student upon the student's 18th birthday.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Pupil Services
Completion:
10/30/2103
Evidence of Completion of the Corrective Action:
A records review of students who are 17 or turned 17 during the 2013-2014 school year
will show this notification has been sent.
Description of Internal Monitoring Procedures:
Director of Pupil Services will add this task to the district level checklist and will monitor
yearly.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 7 Transfer of parental rights at age of
Approved
majority and student participation and
Status Date: 11/13/2013
consent at the age of majority
Basis for Status Decision:
The district needs to provide a description of the procedures for annual notice to parents
and students, and train responsible staff at the high school level to implement the
procedures.
Department Order of Corrective Action:
Provide a description of the procedures to provide for annual notice to parents and
students, and train responsible staff to implement the procedures.
Required Elements of Progress Report(s):
Provide a description of the procedures for annual notification, and a sample of the
notification letter sent to students and their parents/guardians at least one year before
the student's 18th birthday, along with evidence of training for responsible staff, including
agenda, materials used and attendance logs, by January 10, 2014.
Submit the results of a review of the records of identified students who have turned 17
between January and April of 2014 to ensure that each record contains documentation of
the notification to students and parents/guardians that all rights according to parents
under special education law will transfer from the parent/guardian to the student upon the
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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student's 18th birthday. In the event of continuing noncompliance, provide a root cause
analysis of the continuing noncompliance and the district's plan to remedy the
noncompliance by April 4, 2014.
*Please note when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List
of student names and grade levels for the records reviewed; b) Date of the review; c)
Name of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
01/10/2014
04/04/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 9 Timeline for determination of eligibility and provision of
Partially Implemented
documentation to parent
Department CPR Findings:
Record review and interviews indicate that the district does not always provide to the
parent either a proposed IEP and proposed placement or a written explanation of the
finding of no eligibility within 45 school working days after receipt of the parent's written
consent to an initial evaluation or re-evaluation.
Description of Corrective Action:
The District will utilize our internal psychologists as long as the 45-day timeline can be
adhered to. If the internal evaluators are not able to meet this criteria, the District will
utilize consulting evaluators/psychologists to complete evaluations within the 45-day
timeline.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Pupil Services
Completion:
08/29/2014
Evidence of Completion of the Corrective Action:
A record review of initial referrals and re-evaluations completed in the 2013-2014 school
year will provide evidence of completion.
Description of Internal Monitoring Procedures:
At the District level a record of all referrals are kept and monitored weekly by the
assistant to the Director.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 9 Timeline for determination of
Approved
eligibility and provision of documentation
Status Date: 11/13/2013
to parent
Basis for Status Decision:
The district's description of their plan to utilize internal psychologists unless they cannot
meet the timeline and then use consulting psychologists to pick up those evaluations does
not explain in sufficient detail how this will be accomplished.
Department Order of Corrective Action:
The district must develop and provide to the Department a detailed procedure outlining
who has direct responsibility at each level and school for recognizing when internal
evaluators will likely be unable to meet timelines, triggering the use of consulting
psychologists, and indicate how this need is communicated to administration at the
district level in order to ensure that a meeting takes place within 45 school working days
after receipt of the parent's written consent to an initial evaluation or re-evaluation.
The district must provide evidence of training for responsible personnel including agenda,
materials used and signed attendance logs.
The district must also provide a description of a comprehensive monitoring plan including
the names and roles of responsible personnel.
Required Elements of Progress Report(s):
Submit a detailed procedure outlining who has direct responsibility at each level and
school for recognizing when internal evaluators will likely be unable to meet timelines,
triggering the use of consulting psychologists, and how this need is communicated to
administration at the district level in order to ensure that a meeting takes place within 45
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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school working days after receipt of the parent's written consent to an initial evaluation or
re-evaluation, by January 10, 2014
Provide evidence that training in the newly developed procedure was conducted for
responsible staff including agenda, materials used and signed attendance logs.
Additionally, provide a description of a comprehensive monitoring plan including the
names and roles of responsible personnel by January 10, 2014.
Provide the results of a record review of initial referrals and re-evaluations completed
from January 2014 to April 2014, to verify that eligibility determination occurs within 45
days of parental consent. Indicate the number of records reviewed and the number of
records in compliance. For any remaining noncompliance, provide the results of a root
cause analysis of the noncompliance and a detailed description of the district's plan to
remedy that remaining noncompliance by April 4, 2014.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
01/10/2014
04/04/2014
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Longmeadow CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
Record review and interviews indicate that the district does not, in all cases, immediately
following the development of the IEP, provide the parent with two (2) copies of the
proposed IEP and proposed placement along with the required notice; or as an
alternative, a summary of the key agreements of the meeting which must, at a minimum,
include a completed service delivery grid describing the types and amounts of special
education and/or related services proposed by the district and a statement of the major
goal areas associated with these services, with the district's completed proposed IEP to be
provided to the parent within 10 school days.
Description of Corrective Action:
The Special Education will meet with all special educators who author IEP's and reeducate
them on the requirements. A summary form will be available for TEAM meetings when a
proposed IEP and Placement can't be delivered. IEP's will be mailed from the PS office
within 10 school days of the proposal of a new IEP.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Pupil Services
Completion:
08/29/2014
Evidence of Completion of the Corrective Action:
File Review
Description of Internal Monitoring Procedures:
The Office of Pupil Services will maintain a flow chart regarding timelines and monitor it
weekly for compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18B Determination of placement;
provision of IEP to parent
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 11/13/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide copies of agendas and signed attendance logs for the trainings the district has
conducted concerning the requirement to provide the parent with two (2) copies of the
proposed IEP and proposed placement along with the required notice; or as an
alternative, a summary of the key agreements of the meeting which must, at a minimum,
include a completed service delivery grid describing the types and amounts of special
education and/or related services proposed by the district and a statement of the major
goal areas associated with these services, with the district's completed proposed IEP.
Additionally, provide a copy of the newly developed summary form, by January 10, 2014.
Provide the results of a record review of IEPs completed between January 2014 and April
2014 to verify that two copies of the proposed IEP are provided to the parent within the
required timeline. Indicate the number of records reviewed and the number of records in
compliance. For any remaining noncompliance provide the results of a root cause analysis
of the noncompliance and a detailed description of the district's plan to remedy that
remaining noncompliance, by April 4, 2014.
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*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
01/10/2014
04/04/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Longmeadow CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic: SE 20 Least restrictive program selected
CPR Rating:
Partially Implemented
Department CPR Findings: Record review and interviews demonstrate that when
students are removed from the general education classroom at any time, the district does
not consistently state why the removal is critical to the student's program and provide the
basis for its conclusion that the student could not be educated in a less restrictive
environment with the use of supplementary aids and services.
Description of Corrective Action: The District does state on each IEP that a student
needs to be removed to access appropriate services, IEP authors will get professional
development to make these statements more clear and details.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Pupil Services
Completion:
08/29/2014
Evidence of Completion of the Corrective Action:
File and record review
Description of Internal Monitoring Procedures:
Special Education Team Chairperson will be responsible for monitoring and signing off on
all IEP's.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion: SE 20 Least restrictive
program selected
Corrective Action Plan Status: Approved
Status Date: 11/13/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit agendas and signed attendance sheets from trainings conducted by the district
designed to ensure that when students are removed from the general education
classroom at any time, the district states why the removal is critical to the student's
program and provides the basis for its conclusion that the student could not be educated
in a less restrictive environment with the use of supplementary aids and services, by
January 10, 2014.
Provide the results of a review of student records for Team meetings completed between
January 2014, and April 2014, to verify that the district consistently states why the
removal from the general education classroom is critical to the student's program.
Indicate the number of records reviewed and the number of records in compliance. For
any remaining noncompliance provide the results of a root cause analysis of the
noncompliance and a detailed description of the district's plan to remedy that remaining
noncompliance by April 4, 2014.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
01/10/2014
04/04/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Longmeadow CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 32 Parent advisory council for special education
Partially Implemented
Department CPR Findings:
Document review and interviews provide no evidence that the district has an operating
parent advisory council on special education.
Description of Corrective Action:
The District does have a functioning Special Education Parent Advisory Council
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Pupil Services
Completion:
09/01/2013
Evidence of Completion of the Corrective Action:
File Review, meeting announcements, fliers
Description of Internal Monitoring Procedures:
PS Director or other special education admin will attend SEAL meetings, and attempt
recruitment for new leaders when necessary.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 32 Parent advisory council for special
Approved
education
Status Date: 11/13/2013
Basis for Status Decision:
The district must provide evidence of a functioning Parent Advisory Council (PAC) which
would include: bylaws, a description of how the PAC has participated in the planning,
development, and evaluation of the school district's special education programs, and the
names of elected officers.
Department Order of Corrective Action:
Provide a copy of the PAC's bylaws, a description of how the PAC has participated in the
planning, development and evaluation of the school district's special education programs,
and a list of the PAC's officers.
Required Elements of Progress Report(s):
Provide a copy of the PAC's bylaws, a description of how the PAC has participated in the
planning, development and evaluation of the school district's special education programs,
and a list of the PAC's officers, by January 10, 2014.
Submit the agendas and signed attendance logs for PAC meetings held between
September 2013, and April 2014, along with a description of any further PAC participation
in the planning, development and evaluation of the school district's special education
programs, and any other efforts the district has made to support or develop the PAC, by
April 4, 2014.
Progress Report Due Date(s):
01/10/2014
04/04/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Longmeadow CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
Interviews and observations indicate that the Life Skills classroom at the Glenbrook
Middle School is situated in a hallway that houses the art, computer and music rooms, but
does not contain general education classrooms. While the current placement of the Life
Skills classroom facilitates easy entrance and exit, access to the art, music, and computer
labs and the handicapped bathrooms, the classroom placement does not maximize the
inclusion of the students into the life of the school and creates a situation in which the
students are isolated from the rest of the school.
Description of Corrective Action:
The Life Skills students will move to another classroom located in an academic wing or the
Principal will move academic classes into the area of the Life Skills Classroom
Title/Role(s) of Responsible Persons:
Expected Date of
Principal, Glenbrook Middle School
Completion:
08/29/2014
Evidence of Completion of the Corrective Action:
Site Visit
Description of Internal Monitoring Procedures:
Superintendent will supervise the Principal in this action.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 55 Special education facilities and
classrooms
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 11/13/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Report the agreed upon date of the site visit, arranged with the Department, to observe
the changes made to alleviate the isolation of the Life Skills classroom at the Glenbrook
Middle School by January 10, 2014.
Progress Report Due Date(s):
01/10/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Longmeadow CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 3 Access to a full range of education programs
Partially Implemented
Department CPR Findings:
Document review and interviews reveal that the district's statement of accessibility to the
full range of educational programs must be amended to include the category of gender
identity.
Description of Corrective Action:
Principals have begun making changes to all literature (student handbooks, course books,
websites) to include the phrase "All students, regardless of race, color, sex, gender
identity, religion, national origin, sexual orientation, disability, or homelessness, have
equal access to the general education program and the full range of any
occupational/vocational education programs offered by the district".
Title/Role(s) of Responsible Persons:
Expected Date of
Building Principals
Completion:
08/29/2014
Evidence of Completion of the Corrective Action:
Record review of handbooks, websites, etc.
Description of Internal Monitoring Procedures:
Handbooks, course guides, etc will be approved by the School Committee annually.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 3 Access to a full range of education
programs
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 11/13/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide copies of the relevant pages of student handbooks, course books and website that
contain the district's updated statement of accessibility to the full range of educational
programs, including all the required protected categories, along with a description of how
each was shared with students, parents, and staff, by January 10, 2014.
Progress Report Due Date(s):
01/10/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Longmeadow CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7 Information to be translated into languages other than
Partially Implemented
English
Department CPR Findings:
Document review and interviews demonstrate that the district has established a system of
oral interpretation to assist parents/guardians with limited English skills, including those
who speak low-incidence languages. However, important information and documents,
such as handbooks, the Program of Studies, 504 Handbook, and codes of conduct, being
distributed to parents are not being translated into the major languages spoken by
parents or guardians with limited English skills.
Description of Corrective Action:
Documents such as handbooks, programs of studies, codes of conducts, will be translated
into the top 3 languages other than English spoken in Longmeadow.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Pupil Services
Completion:
08/29/2014
Evidence of Completion of the Corrective Action:
Document review
Description of Internal Monitoring Procedures:
Each year the Office of Pupil Services will access seems data to determine top languages
and translate appropriate documents
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 7 Information to be translated into
languages other than English
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 11/13/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a description of the system or procedure developed to identify the major
languages spoken by parents/guardians with limited English skills, and to ensure that
these parents/guardians are provided with translated information and documents, such
as handbooks, the Program of Studies, 504 Handbook, and codes of conduct as required.
Indicate how the system was shared with appropriate staff and the names and titles/roles
of responsible personnel at each level (Pre-K and elementary, middle school and high
school), by January 10, 2014.
Provide a list of the current major languages spoken by residents with limited English
skills, copies of the student handbooks, the Program of Studies, 504 Handbook, and codes
of conduct translated into those languages, and a list of students and parents who have
received such translated materials, by April 4, 2014.
Progress Report Due Date(s):
01/10/2014
04/04/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 8 Accessibility of extracurricular activities
Partially Implemented
Department CPR Findings:
Document review and interviews indicate that the district must add the category of
gender identity to its statement of nondiscrimination.
Description of Corrective Action:
The category of gender identity will be added to information regarding extracurricular
activities.
Title/Role(s) of Responsible Persons:
Expected Date of
Athletic Directors, Principals
Completion:
08/29/2014
Evidence of Completion of the Corrective Action:
Document Review
Description of Internal Monitoring Procedures:
Documents will be monitored by building based administration for this criteria.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 8 Accessibility of extracurricular
activities
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 11/13/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a copy of the newly corrected policy statement of nondiscrimination indicating
that extracurricular activities or clubs sponsored by the school do not exclude students on
the basis of gender identity as well as the protected categories of race, sex, color,
religion, national origin, sexual orientation, disability, or homelessness already included in
the statement. Include a description of how this corrected policy statement was shared
with appropriate staff, and how it was disseminated to students, by January 10, 2014.
Progress Report Due Date(s):
01/10/2014
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Longmeadow CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 9 Hiring and employment practices of prospective employers
Partially Implemented
of students
Department CPR Findings:
Document review and interviews indicate that the district must add the category of
gender identity to its statement that employers of students must sign prohibiting
discrimination in hiring or employment practices.
Description of Corrective Action:
The District will add the category of gender identity to the statement that employers of
students must sign prohibiting discrimination in hiring or employment practices.
Title/Role(s) of Responsible Persons:
Expected Date of
High School Guidance Director
Completion:
08/29/2014
Evidence of Completion of the Corrective Action:
Document Review
Description of Internal Monitoring Procedures:
Documents regarding employment will be reviewed annually by the Guidance Director
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 9 Hiring and employment practices of
prospective employers of students
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 11/13/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a copy of the newly updated statement, including the protected category of
gender identity, that employers of students must sign prohibiting discrimination in hiring
or employment practices, by January 10, 2014.
Submit copies of updated statements signed by employers of students, by April 4, 2014.
Progress Report Due Date(s):
01/10/2014
04/04/2014
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Longmeadow CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10A Student handbooks and codes of conduct
Partially Implemented
Department CPR Findings:
Document review and interviews indicate that student handbooks do not include
procedures assuring due process in disciplinary proceedings and appropriate procedures
for the discipline of students with special needs and students with Section 504
Accommodation Plans.
Student handbooks and codes of conduct do not contain a nondiscrimination policy that
states the district's disallowance of harassment and discrimination based on the protected
categories of race, color, national origin, sex, gender identity, religion, or sexual
orientation.
Handbooks do not include the school's procedure for accepting, investigating and
resolving complaints alleging discrimination or harassment for any of the protected
categories listed above; or the disciplinary measures that the school may impose if it
determines that harassment or discrimination has occurred.
Description of Corrective Action:
Principals have begun making changes to all literature (student handbooks, codes of
conducts, 504 handbook) to include the phrase "All students, regardless of race, color,
sex, gender identity, religion, national origin, sexual orientation, disability, or
homelessness, have equal access to the general education program and the full range of
any occupational/vocational education programs offered by the district".
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Pupil Services, Principals
Completion:
08/29/2014
Evidence of Completion of the Corrective Action:
Document Review
Description of Internal Monitoring Procedures:
Handbooks, course guides, etc will be approved by the School Committee annually.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
CR 10A Student handbooks and codes of
Approved
conduct
Status Date: 11/13/2013
Basis for Status Decision:
The district did not respond to the requirement that student handbooks include
procedures assuring due process in disciplinary proceedings and appropriate procedures
for the discipline of students with special needs and students with Section 504
Accommodation Plans, nor did they respond to the requirement to include the school's
procedure for accepting, investigating and resolving complaints alleging discrimination or
harassment for any of the required protected categories; or the disciplinary measures that
the school may impose if it determines that harassment or discrimination has occurred.
Department Order of Corrective Action:
The district must: (1) amend the nondiscrimination policy to include the statement "All
students, regardless of race, color, sex, gender identity, religion, national origin, sexual
orientation, disability, or homelessness, have equal access to the general education
program and the full range of any occupational/vocational education programs offered by
the district" as it has indicated it will do; (2) include the district's procedure for accepting,
investigating and resolving complaints alleging discrimination or harassment for any of
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the required protected categories; and the disciplinary measures that the school may
impose if it determines that harassment or discrimination has occurred; (3) include
procedures assuring due process in disciplinary proceedings and appropriate procedures
for the discipline of students with special needs and students with Section 504
Accommodation Plans.
Required Elements of Progress Report(s):
Provide a copy of the relevant portions of the newly updated handbook including the
nondiscrimination policy statement; the district's procedure for accepting, investigating
and resolving complaints alleging discrimination or harassment for any of the required
protected categories; the disciplinary measures that the school may impose if it
determines that harassment or discrimination has occurred; and the procedures assuring
due process in disciplinary proceedings and appropriate procedures for the discipline of
students with special needs and students with Section 504 Accommodation Plans, by
January 10, 2014.
Provide evidence that appropriate staff were made aware of these changes to the student
handbook, and the requirements imposed by those changes, including agendas, signed
attendance sheets and any materials used. Additionally, provide a description of how the
newly corrected handbook was disseminated to students and parents/guardians by April
4, 2014.
Progress Report Due Date(s):
01/10/2014
04/04/2014
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Longmeadow CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 11A Designation of coordinator(s); grievance procedures
Partially Implemented
Department CPR Findings:
According to document review and interviews, student handbooks do not designate staff
member(s) to serve as coordinator(s) for compliance with responsibilities under Title IX,
Section 504, and Title II, and do not contain grievance procedures for students and
employees to provide for prompt and equitable resolution of complaints based on sex or
disability.
Description of Corrective Action:
The District will add the name and contact info for the 504 Coordinator at each school,
and the name and contact information for the Director of Pupil Services to the Student
Handbooks and to the 504 Handbook,
Title/Role(s) of Responsible Persons:
Expected Date of
School Principals, Director of Pupil Services
Completion:
08/29/2014
Evidence of Completion of the Corrective Action:
File/Records review
Description of Internal Monitoring Procedures:
Handbooks will be approved by School Committee Each year prior to printing.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
CR 11A Designation of coordinator(s);
Approved
grievance procedures
Status Date: 11/13/2013
Basis for Status Decision: The district did not respond to the requirement to provide
grievance procedures for students and employees to provide for prompt and equitable
resolution of complaints based on sex or disability.
Department Order of Corrective Action: In addition to adding the name and contact
information for the 504 Coordinator at each school, and the name and contact information
for the Director of Pupil Services to the student handbooks and to the 504 Handbook, the
district must develop and publish grievance procedures for students and employees to
provide for prompt and equitable resolution of complaints based on sex or disability.
Required Elements of Progress Report(s): Provide a copy of the relevant portions of
the newly updated student handbook including the name and contact information for the
504 Coordinator at each school, along with the district's grievance procedures for
students and employees to provide for prompt and equitable resolution of complaints
based on sex or disability, by January 10, 2014.
Provide evidence that appropriate staff were made aware of these changes to the student
handbook, and the requirements imposed by those changes, including agendas, signed
attendance sheets and any materials used. Additionally, provide a description of how the
newly corrected handbook was disseminated to students and parents/guardians, by April
4, 2014.
Progress Report Due Date(s):
01/10/2014
04/04/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Longmeadow CPR Corrective Action Plan
18
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic: CR 12A Annual and continuous notification
CPR Rating:
concerning nondiscrimination and coordinators
Partially Implemented
Department CPR Findings: Document review and interviews indicate that the district
does not take continuing steps to notify applicants, students, parents, and employees that
it does not discriminate on the basis of race, color, national origin, sex, gender identity or
disability and does not include the name(s), office address(s), and phone number(s) of
the person(s) designated under CR 11A to coordinate compliance under Title IX and
Section 504.
Description of Corrective Action: The District will include the phrase "all vocational
opportunities will be offered regardless of race, color, national origin, sex or disability" on
information regarding vocational opportunities. Job postings, websites, employee
handbooks, etc. The notices will include the name(s), office address(es), and phone
number(s) of the person(s) designated under CR 11A to coordinate compliance under Title
IX and Section 504.
Title/Role(s) of Responsible Persons: Director of Pupil
Expected Date of
Services, Superintendent, Principals
Completion:
08/29/2014
Evidence of Completion of the Corrective Action: Document Review
Description of Internal Monitoring Procedures:
Principals, Superintendent and Director of PS will monitor annually
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion: CR 12A Annual and
Corrective Action Plan Status: Partially
continuous notification concerning
Approved
nondiscrimination and coordinators
Status Date: 11/13/2013
Basis for Status Decision: Along with the protected categories mentioned by the
district in its corrective action plan, the district neglected to add the protected category
"gender identity" to its statement of nondiscrimination.
Department Order of Corrective Action: The District must indicate that it does not
discriminate of the basis of basis of race, color, national origin, sex, gender identity,
disability, religion, or sexual orientation on information regarding vocational opportunities,
job postings, websites, employee handbooks, and any written materials and media used
to publicize the district.
Required Elements of Progress Report(s): Provide copies of updated information
regarding vocational opportunities, job postings, websites, employee handbooks, and any
written materials or other media used to publicize the district indicating that it does not
discriminate of the basis of race, color, national origin, sex, gender identity, disability,
religion, or sexual orientation, and including the name(s), office address(es), and phone
number(s) of the person(s) designated under CR 11A to coordinate compliance under Title
IX and Section 504, by January 10, 2014.
Indicate how staff were made aware of these changes to the job postings, websites,
employee handbooks, etc, and the requirements imposed by those changes. Include
agendas, signed attendance sheets and any materials used, by April 4, 2014.
Progress Report Due Date(s):
01/10/2014
04/04/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Longmeadow CPR Corrective Action Plan
19
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 13 Availability of information and academic counseling on
Partially Implemented
general curricular and occupational/vocational opportunities
Department CPR Findings:
See CVTE 4.
Description of Corrective Action:
Information concerning career/vocational technical educational programs will be
translated into the top 3 languages (other than English) spoken in Longmeadow.
Documents will be translated into other languages as necessary.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Pupil Services, Director of Guidance
Completion:
08/29/2014
Evidence of Completion of the Corrective Action:
Document Review
Description of Internal Monitoring Procedures:
Director of Pupil Services and Director of Guidance will monitor documents annually.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 13 Availability of information and
academic counseling on general
curricular and occupational/vocational
opportunities
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 11/13/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a list of the district's current major languages, other than English, spoken by
students and their parents/guardians, along with copies of information concerning
career/vocational technical educational programs that have been translated into those
languages, by January 10, 2014.
Provide a description of the manner in which the translated information was distributed to
students along with a list of those students, and the languages spoken in the home, by
April 4, 2014.
Progress Report Due Date(s):
01/10/2014
04/04/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Longmeadow CPR Corrective Action Plan
20
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 14 Counseling and counseling materials free from bias and
Partially Implemented
stereotypes
Department CPR Findings:
Document review and interviews demonstrate that the district does not have processes or
procedures in place to provide English language learners with the opportunity to receive
guidance and counseling in a language they understand.
Description of Corrective Action:
Information offering counseling services will be translated into the top 3 languages (other
than English) spoken in Longmeadow. Additional translations offering these services will
be translated as needed.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Pupil Services, Director of Guidance, Principals
Completion:
08/29/2014
Evidence of Completion of the Corrective Action:
Document Review
Description of Internal Monitoring Procedures:
Documents monitored annually by the Director of Pupil Service, Director of Guidance,
Principals
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
CR 14 Counseling and counseling
Approved
materials free from bias and stereotypes
Status Date: 11/13/2013
Basis for Status Decision:
While the district is indicating it will provide translations of counseling information, it has
not described a process or procedure that would ensure that a student who needed
guidance or counseling in a language other than English, could receive such guidance or
counseling from a counselor who may be able to answer questions or provide temporal
guidance about classes, colleges, opportunities available to the student, etc., in a
language he or she understands.
Department Order of Corrective Action:
The district must provide a copy of the newly developed procedure in place for ensuring
that it provides English language learners with the opportunity to receive guidance and
counseling in a language they understand, along with a description of how, and with
whom, this procedure was shared.
Required Elements of Progress Report(s):
Provide a copy of the newly developed procedure in place for ensuring that the district
provides English language learners with the opportunity to receive guidance and
counseling in a language they understand, along with a description of how, and with
whom, this procedure was shared, by January 10, 2014.
Submit a list of students and their home languages for whom such counseling was
provided between January 2014, and April 2014, by April 4, 2014.
Progress Report Due Date(s):
01/10/2014
04/04/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Longmeadow CPR Corrective Action Plan
21
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 15 Non-discriminatory administration of scholarships, prizes
Partially Implemented
and awards
Department CPR Findings:
Document review and interviews indicate that the district must add the protected
category of gender identity to its policy statement regarding the administration of
scholarships, prizes and awards.
Description of Corrective Action:
Information regarding scholarships, prizes and awards will be edited to include the
category of gender identity.
Title/Role(s) of Responsible Persons:
Expected Date of
High School Principal, Guidance Director
Completion:
08/29/2014
Evidence of Completion of the Corrective Action:
Document review
Description of Internal Monitoring Procedures:
High School Principal, Guidance Director will monitor documents annually
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 15 Non-discriminatory administration
of scholarships, prizes and awards
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 11/13/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a copy of the newly corrected policy statement regarding the administration of
scholarships, prizes and awards that includes the protected category of gender identity,
along with a description of how this corrected policy statement was shared with
appropriate staff, and how it was disseminated to students, by January 10, 2014.
Progress Report Due Date(s):
01/10/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Longmeadow CPR Corrective Action Plan
22
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 21 Staff training regarding civil rights responsibilities
Partially Implemented
Department CPR Findings:
Document review and interviews indicate that the district does not include the category of
gender identity as part of its annual in-service training regarding civil rights
responsibilities for all school personnel.
Description of Corrective Action:
The category of gender identity has been added to the District's annual Civil Rights inservice training.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of Pupil Services
Completion:
09/01/2013
Evidence of Completion of the Corrective Action:
Review of Civil Rights Training Course
Description of Internal Monitoring Procedures:
Director of Pupil Services will review training materials annually.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 21 Staff training regarding civil rights
responsibilities
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 11/13/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide copies of the amended training materials along with the agenda(s) and signed
attendance logs from the district's annual Civil Rights in-service training, by January 10,
2014.
Progress Report Due Date(s):
01/10/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Longmeadow CPR Corrective Action Plan
23
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 24 Curriculum review
Partially Implemented
Department CPR Findings:
Document review and interviews indicate that the district has a policy regarding the need
for teachers to review materials for simplistic and demeaning generalizations, lacking
intellectual merit, on the basis of race, color, sex, religion, national origin and sexual
orientation but the policy did not include the required protected category of gender
identity, and none of the teachers interviewed were aware of the district policy.
Description of Corrective Action:
Policy regarding the need for teachers to review materials for simplistic and demeaning
generalizations, lacking intellectual merit, on the basis of race, color, sex, religion,
national origin and sexual orientation will be edited to add the category of gender identity.
School Principals will review this policy with staff annually at a staff faculty meeting
Title/Role(s) of Responsible Persons:
Expected Date of
Principals, Superintendent for Curriculum
Completion:
08/29/2014
Evidence of Completion of the Corrective Action:
Document review/faculty PD agenda
Description of Internal Monitoring Procedures:
This policy review will be added to annual training at the start of the school year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 24 Curriculum review
Corrective Action Plan Status: Approved
Status Date: 11/13/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a copy of the corrected policy regarding the need for teachers to review materials
for simplistic and demeaning generalizations, lacking intellectual merit, on the basis of
race, color, sex, religion, national origin, gender identity and sexual orientation, along
with evidence that the policy was shared with staff, including agendas, signed attendance
sheets and materials used, by January 10, 2014.
Progress Report Due Date(s):
01/10/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Longmeadow CPR Corrective Action Plan
24
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 25 Institutional self-evaluation
Partially Implemented
Department CPR Findings:
Document review and interviews indicate that the district does not evaluate all aspects of
its K-12 program annually to ensure that all students, regardless of race, color, sex,
gender identity, religion, national origin, limited English proficiency, sexual orientation,
disability, or housing status, have equal access to all programs, including athletics and
other extracurricular activities.
Description of Corrective Action:
The administration will evaluate annually all aspects of k-12 programming annually during
walk-through, interviews and curriculum reviews to insure that all students regardless of
race, color, sex, gender identity, religion, national origin, limited English proficiency,
sexual orientation, disability, or housing status, have equal access to all programs,
including athletics and other extracurricular activities.
Title/Role(s) of Responsible Persons:
Expected Date of
Superintendent, Principals, Director of Pupil Services
Completion:
08/29/2014
Evidence of Completion of the Corrective Action:
Document Review
Description of Internal Monitoring Procedures:
The District will create a checklist for the Administrative Team to use during walkthrough, interviews and curriculum reviews to insure all students have access to all
programs.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 25 Institutional self-evaluation
Corrective Action Plan Status: Approved
Status Date: 11/13/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit a copy of the checklist created for the Administrative Team to use during walkthrough, interviews and curriculum reviews to insure all students have access to all
programs, by January 10, 2014.
Provide the results of the district's administrative evaluation of its K-12 program to ensure
that all students, regardless of race, color, sex, gender identity, religion, national origin,
limited English proficiency, sexual orientation, disability, or housing status, have equal
access to all programs, including athletics and other extracurricular activities. Include any
changes made or under consideration by the district based on the findings of the
administrative review, by April 4, 2014.
Progress Report Due Date(s):
01/10/2014
04/04/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Longmeadow CPR Corrective Action Plan
25
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Longmeadow Public Schools
Corrective Action Plan Review
Program Area: Career/Vocational Technical Education
Prepared by: Susan Bertrand, Director of Pupil Services
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: August 22, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 4
Rating: Partially Implemented
Information concerning career/vocational technical
education programs is provided to students and to their
parents/guardians. Such information shall include
admission requirements for career/vocational technical
programs; specific programs/courses that are available;
employment and/or further education and registered
apprenticeship opportunities. Perkins Section 135,
Vocational Technical Education Regulations 603 CMR
4.03 (4) (6).
Department CPR Finding: Documentation and interviews revealed that information
concerning career/vocational technical education programs is provided to students and to
their parents/guardians however, these materials are not available in languages other than
English.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Longmeadow CPR Corrective Action Plan
26
Narrative Description of Corrective Action: 1. The Director of Pupil Services will review student
data to determine the top 3 languages (other than English) spoken by students and parents in the
district. 2. The Guidance Department will make available to the Director of Pupil Services
information that includes admission requirements for career/vocational technical programs; specific
programs/courses that are available; employment and/or further education and registered
apprenticeship. 3. The Director of Pupil Services will translate these documents into the home
languages of the top 3 home languages (other than English). 4. Guidance Departments will be
provided with a letter translated into the other home languages (other than English) explaining that
any/all documents related to the above will be translated as necessary.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Pupil Services,
Corrective Action Activity: June 30, 2013
Director of Guidance
Evidence of Completion of the Corrective Action: Document Review
Description of Internal Monitoring Procedures: The Director of Pupil Services will annually access
data on students/parents who speak languages other than English and translate documents related to
that data.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 4
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Submit identification of the three primary languages
(other than English) spoken in the area served by Longmeadow School District; samples of materials
(admissions requirements; specific programs/courses that are available; employment and registered
apprenticeship opportunities) translated in languages other than English; and a letter translated into
home languages other than English explaining that the documents referenced in this Corrective Action
Plan will be translated into languages other than English when requested by January 10, 2014.
Progress Report Due Date(s): January 10, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 5
All individuals including those who are members of
special populations are provided with equal access to
career/vocational technical education programs, services
and activities and are not discriminated against on the
basis of their status as members of special populations
or race, color, gender, religion, national origin, English
language proficiency, disability, or sexual orientation.
Perkins Sections 122 & 135, Vocational Technical
Education Regulations 603 CMR 4.03(4) (6 (7),
M.G.L.c.76, Section 5.
Rating: Partially Implemented
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Longmeadow CPR Corrective Action Plan
27
Department CPR Finding: See CVTE 4
Narrative Description of Corrective Action: 1. The Director of Pupil Services will review student
data to determine the top 5 languages (other than English) spoken by students and parents in the
district. 2. The Pupil Services Director will translate the following statement into the top 5 languages
(other than English): All individuals including those who are members of special populations are
provided with equal access to career/vocational technical education programs, services and activities
and are not discriminated against on the basis of their status as members of special populations or race,
color, gender, religion, national origin, English language proficiency, disability, or sexual orientation.
3. Guidance departments will make these translated forms available to speakers of a home language
other than English.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Pupil Services,
Corrective Action Activity: June 30, 2014
Director of Guidance
Evidence of Completion of the Corrective Action: Document Review
Description of Internal Monitoring Procedures: The Director of Pupil Services will annually access
data on students/parents who speak languages other than English and translate the non-discrimination
document according to data.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 5
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Submit identification of the five primary languages (other
than English) spoken in the area served by Longmeadow School District; a translation provided by the
Pupil Services Director of the following statement into the top 5 languages (other than English) of the
areas served by the Longmeadow School District: “All individuals including those who are members of
special populations are provided with equal access to career/vocational technical education programs,
services and activities and are not discriminated against on the basis of their status as members of
special populations or race, color, gender, religion, national origin, English language proficiency,
disability, or sexual orientation” by January 10, 2014.
Provide evidence that guidance departments have made these translated forms available to speakers of
home languages other than English by April 4, 2014.
Progress Report Due Date(s): January 10, 2014; April 4, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 14
Non-cooperative education (unpaid) work-based
learning such as internships and job-shadowing is
implemented in accordance with applicable laws,
regulations and policies. Perkins Section 135, M.G.L. c.
74 Section 2A, M.G.L. c. 152, Vocational Technical
Rating: Partially Implemented
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Longmeadow CPR Corrective Action Plan
28
Education Regulations 603 CMR 4.03(4), Chapter 385
of the Acts of 2002
Department CPR Finding: Documentation revealed that the district offers students unpaid, workbased learning opportunities at Longmeadow High School. However, there was no documentation that
the district was in compliance with the guidelines required for non-cooperative education, including
establishing and maintaining a policy on CORI checks.
Narrative Description of Corrective Action: 1. The District will form a policy committee regarding
Non-cooperative education (unpaid) work-based learning such as internships and job-shadowing. 2.
The Committee will create a policy and make a recommendation to the School Committee for
approval. 3. Upon approval the policy will be implemented at all worksites.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Pupil Services,
Corrective Action Activity: June 30, 2014
Director of Guidance, School Committee
Chairperson
Evidence of Completion of the Corrective Action: Document/Policy Review
Description of Internal Monitoring Procedures: Once the policy is in place, it will be added to the
current procedures for obtaining work sites. The Director of Pupil Services and/or Head of Guidance
will monitor the documents yearly for current worksites and approve all new worksites using the
policy.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: 14
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district will provide evidence that it has formed a
policy committee regarding non-cooperative education (unpaid) work-based learning such as
internships and job-shadowing; evidence that the policy committee has created a policy, and after
CVTE review and approval, made a recommendation to the School Committee for approval; and
evidence that, upon approval, the policy has been implemented at all worksites by April 4, 2014.
Progress Report Due Date(s): April 4, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Longmeadow CPR Corrective Action Plan
29
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Longmeadow Public Schools
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Longmeadow Public Schools/Susan Bertrand, Director of Pupil Services
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: April 3, 2015
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: ELE 5
Program Placement and Structure
Department CPR Finding: District documentation does not include “SEI Program Description
Forms” that specify the number of ESL instruction hours that all ELLs at all proficiency levels receive.
Therefore, there is no indication showing that the district meets the guidelines. Please see the
“Transitional Guidance on Identification, Assessment, Placement, and Reclassification of English
Language Learners August 2013”document as found at
http://www.doe.mass.edu/ell/guidance_laws.html.
The documentation submitted by the district does not include the district’s ESL curriculum or a
curriculum development plan. Therefore, it is not clear whether ELL students are provided with ESL
instruction that is aligned to the 2011 Massachusetts Curriculum Frameworks and WIDA English
Language Development (ELD) Standards. Please see the “WIDA Implementation Guidance Part 1”at
http://www.doe.mass.edu/ell/wida/Guidance-p1.pdf.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Longmeadow CPR Corrective Action Plan
30
Narrative Description of Corrective Action: Please see completed SEI Program Description
WiForms Attached
During the summer of 2014 several ELL Licensed educations along with an administrator will
be working to develop ELL curriculum prek-12. The ELL curriculum will be developed from
the Common Core Frameworks, the Longmeadow Public Schools Curriculum map, and the
WIDA standards. To help with curriculum development and planning, one ELL teacher will
attend the MATSOL conference, which addresses ELL instructional tools and high quality and
high utility vocabulary.
Title/Role of Person(s) Responsible for
Implementation: Susan Bertrand, Director of Pupil
Services
Expected Date of Completion for Each
Corrective Action Activity: Program
Description form – Completed
Curriculum Development by October 2014
Evidence of Completion of the Corrective Action: General SEI Program Descriptions are completed
Longmeadow ELL Curriculum will be available electronically by Oct. 15, 2015
Description of Internal Monitoring Procedures: The Office of Pupil Services will meet monthly
with ELL teachers to review program description forms for changes. The Director of Pupil Services
and the Assistant Superintendent for Curriculum for oversee summer curriculum planning.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
The district offered no evidence in regard to the service hours provided to ELLs and it is still unclear
whether the ELLs receive sufficient hours of ESL instruction in accordance with their ACCESS levels
of English proficiency. The district should propose a plan to address the concern identified in the CPR
report regarding the ESL services.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
1) Please provide a detailed plan that shows that the district is providing sufficient ESL instruction to
all ELL students during the 2014-2015 school year based on the Department's Transitional
Guidance on Identification, Assessment, Placement, and Reclassification of English Language
Learners found at http://www.doe.mass.edu/ell/TransitionalGuidance.pdf
2) Please complete district information in the attached spreadsheet labeled ELL List by school for
each ELL student in the district.
Progress Report Due Date(s): September 30, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Longmeadow CPR Corrective Action Plan
31
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: ELE 7
Parent Involvement
Department CPR Finding: While document reviews and interviews indicated that the district
maintains that it informs parents of opportunities for parents and guardians of ELL students to share
in the cultural opportunities that the district provides for all parents and guardians including: MultiCultural Night; room parents; field trip chaperones; and Parent Teacher Organization, student record
reviews revealed that Progress Reports and the annual parent letters were not consistently provided to
parents and guardians or documented in their files. Other communications such as e-mails, phone
calls and conferences were not found to be documented in student files.
Narrative Description of Corrective Action: ELL teachers communicate often with parents however
they have not been documenting all communications. A teacher training will be held in June of 2014
indicating the procedures for communication, including documenting and filing correspondence when
appropriate
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Susan Bertrand, Director of Pupil Corrective Action Activity: June 15, 2014
Services
Evidence of Completion of the Corrective Action: ELL teachers will be required to attend the
workshop on ELE procedures. We will have attendance sheets and agenda as evidence.
Description of Internal Monitoring Procedures: The Office of Pupil Services will meet monthly
with ELL teachers to review program description forms for changes. The Director of Pupil Services
and the Assistant Superintendent for Curriculum for oversee summer curriculum planning.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 7
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district described a procedure to improve
communication and documentation of such communication with parents of ELL students, but did not
outline a procedure for ensuring that parents receive the Parental Notification Letter annually, in a
language they understand, or a description of the procedure for ensuring that students receive ELE
progress reports in the same manner, and with the same frequency, as general education reporting.
Department Order of Corrective Action: In addition to the plan proposed by the district, outline a
procedure for ensuring that parents receive the Parental Notification Letter annually, in a language they
understand, or a description of the procedure for ensuring that students receive ELE progress reports in
the same manner, and with the same frequency, as general education reporting.
Required Elements of Progress Report(s): Provide a description of the newly developed procedures
for communication for ELL teachers, including documenting and filing correspondence. Provide a
description of the newly developed procedures for ensuring that the Parent Notification Form is sent
out initially, and annually thereafter, in a language the parents will understand along with a description
of the procedure for ensuring that students receive ELE progress reports in the same manner, and with
the same frequency, as general education reporting, along with evidence (including agenda and
attendance log) of the workshop held for ELL teachers in June of 2014, by September 30, 2014.
Progress Report Due Date(s): September 30, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Longmeadow CPR Corrective Action Plan
32
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: ELE 10
Parent Notification
Department CPR Finding: Document reviews, interview and student record review indicated that
The Parental Notification Letter does not consistently contain all the required elements, was not
provided to parents annually, as required, and was not consistently translated when requested by the
parent. Additionally, record reviews indicated that parents of ELL students are not consistently
provided with progress reports in the same manner, and with the same frequency, as general education
reporting and such reports are not consistently written in a language understandable to the
Parent/Guardian, when requested.
Narrative Description of Corrective Action: The District has adopted the Parent Notification Form
as recommended in the “Transitional Guidance on Identification, Assessment, Placement and
Reclassification of ELL’s”. The form has been translated into the top-three languages and will be
translated into any native language upon request. The District will begin using these forms in
September of 2014. A teacher training will be held in June of 2014 indicating the procedures for
parent notification.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Susan Bertrand, Director of Pupil Corrective Action Activity: June, 2014
Services
training
October 2014 for implementation.
Evidence of Completion of the Corrective Action: ELL teachers will be required to attend the
workshop on ELE procedures. We will have attendance sheets and agenda as evidence.
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district describes an appropriate plan for ensuring
that the parent notification form is sent out to parents initially, and annually thereafter, in a language
the parents will understand, but does not indicate how it plans to address the issue of providing students
and parents with progress reports in the same manner, and with the same frequency, as general
education reporting.
Department Order of Corrective Action: In addition to the plan proposed by the district, submit
plans to address the issue of providing students and parents with progress reports in the same manner,
and with the same frequency, as general education reporting.
Required Elements of Progress Report(s): Provide a description of the newly developed procedures
for ensuring that the Parent Notification Form is sent out initially, and annually thereafter, in a
language the parents will understand along with a description of the procedure for ensuring that
students receive ELE progress reports in the same manner, and with the same frequency, as general
education reporting. Additionally, provide evidence (including agenda and attendance log) of the
workshop held for ELL teachers in June of 2014, by September 30, 2014.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Longmeadow CPR Corrective Action Plan
33
Report the results of a review of ELL student records, conducted after training has taken place, to
ensure that parents of ELL students are receiving the Parent Notification Forms, translated as required,
annually, and that ELL Progress Reports are provided, translated as required, to parents in the same
manner, and with the same frequency, as general education reporting. Indicate the number of records
reviewed and the number of records in compliance. For any remaining non-compliance provide a root
cause analysis of the non-compliance and a description of the district’s plan to remedy the noncompliance, by November 21, 2014.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names
and grade levels for the records reviewed; b) Date of the review; c) Name of person(s) who
conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s): September 30, 2014; November 21, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: ELE 11
Equal Access to Academic Programs and Services
Department CPR Finding: Document reviews, interviews, and student record reviews indicated
that, while the district does not segregate ELL students and ensures such students are
provided support in non-core academic courses; have the opportunity to receive support
services, such as guidance and counseling, in a language that the student understands; are
taught to the same academic standards and curriculum as all students; are provided the same
opportunities to master such standards as other students and have access to the full range of
programs; are given grade appropriate content objectives taught by qualified staff members;
and are given access to the full range of academic opportunities and supports afforded nonELL students, information in notices such as activities, responsibilities, and academic
standards provided to all students is not consistently provided to ELL students in a language
and mode of communication that they understand.
Narrative Description of Corrective Action: Documents offering guidance counseling, social
emotional counseling, information regarding course selection, extra-curricular academic experiences,
scholarship information, have been made available in the top-three non-native languages and
information regarding additional translation has been posted in all guidance offices.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Susan Bertrand, Director of Pupil Corrective Action Activity: Completed
Services
Evidence of Completion of the Corrective Action: Translated documents
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11
Status of Corrective Action:
Approved
Partially Approved
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Longmeadow CPR Corrective Action Plan
Disapproved
34
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Provide copies of translated documents offering guidance
counseling, social emotional counseling, information regarding course selection, extra-curricular
academic experiences, and scholarship information in the three most common languages other than
English, by September 30, 2014.
Progress Report Due Date(s): September 30, 2014.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: ELE 12
Equal Access to Nonacademic and Extracurricular
Programs
Department CPR Finding: Document reviews, interviews and student record reviews revealed that
the district does not provide information to ELL students about extracurricular activities and school
activities in a language they understand.
Narrative Description of Corrective Action: The District has translated documents pertaining to
extra-curricular opportunities in the top-three languages and will make translations available in any
non-native language requested.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Susan Bertrand, Director of Pupil Corrective Action Activity: Completed
Services
Evidence of Completion of the Corrective Action: Translated forms
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 12
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Provide copies of translated documents providing
information to ELL students about extracurricular activities and school activities in the three most
common languages other than English, by September 30, 2014.
Progress Report Due Date(s): September 30, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Longmeadow CPR Corrective Action Plan
35
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: ELE 18
Records of ELL Students
Department CPR Finding: Student record reviews and interview indicated that student records do
not consistently contain all the required elements.
Narrative Description of Corrective Action: The District will require ELL teachers to file copies of
all required Title VI forms in the student record kept in the main office of the school the student is
attending. A training will be held in June 2014 for ELL teachers regarding the requirements.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Susan Bertrand, Director of Pupil Corrective Action Activity: Training in June
Services
of 2014, Completion in September of 2014
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Provide a description of the newly developed procedure
ensuring that student records contain all required elements along with evidence (including agenda,
attendance log and the list of required elements for inclusion in the ELL student record) from the
workshop held for ELL teachers in June of 2014, by September 30, 2014.
Report the results of a review of ELL student records, conducted after training has taken place, to
ensure that student records contain all required elements. Indicate the number of records reviewed and
the number of records in compliance. For any remaining non-compliance provide a root cause analysis
of the non-compliance and a description of the district’s plan to remedy the non-compliance, by
November 21, 2014.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names
and grade levels for the records reviewed; b) Date of the review; c) Name of person(s) who
conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s): September 30, 2014; November 21, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Longmeadow CPR Corrective Action Plan
36