MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Lincoln
CPR Onsite Year: 2012-2013
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 05/30/2013.
Mandatory One-Year Compliance Date: 05/30/2014
Summary of Required Corrective Action Plans in this Report
Criterion
CR 3
Criterion Title
Access to a full range of education programs
CR 8
Accessibility of extracurricular activities
CR 10A
Student handbooks and codes of conduct
CR 14
CR 21
Counseling and counseling materials free from bias and
stereotypes
Staff training regarding civil rights responsibilities
CR 24
Curriculum review
CR 25
Institutional self-evaluation
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 3 Access to a full range of education programs
Partially Implemented
Department CPR Findings:
A review of district documents and policies regarding equal access to a full range of
education programs revealed that gender identity is not included as a protected category.
Description of Corrective Action:
The Lincoln Public Schools will update the notification of equal access to a full range of
education programs, including on the basis of gender identity. This notification will be
available to administrators, faculty, staff, families and students.
Title/Role(s) of responsible Persons:
Expected Date of
Stephanie Powers, Administrator for Student Services
Completion:
10/01/2013
Evidence of Completion of the Corrective Action:
Copy of updated notification
Description of Internal Monitoring Procedures:
A checklist will be used prior to the publication of future documents to ensure that gender
equity is included.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 3 Access to a full range of education
Status Date: 08/13/2013
programs
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit evidence of the newly revised notice regarding access to a full range of education
programs that now includes gender identity with other protected classes in the statement.
Provide samples of documents and copies of policies along with a narrative description of
the planned methods of dissemination with name(s), role(s) of person(s) responsible to
ensure updated notice to administrators, faculty, staff, families and students.
Please submit to ESE on or before October 1, 2013.
Progress Report Due Date(s):
10/01/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Lincoln CPR Corrective Action Plan
2
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 8 Accessibility of extracurricular activities
Partially Implemented
Department CPR Findings:
Document review and staff interviews indicated that the district's policy for equal access
to extracurricular activities does not include the protected class of gender identity.
Description of Corrective Action:
The Lincoln Public Schools will update the notification of equal access to extracurricular,
including on the basis of gender identity. This notification will be available to
administrators, faculty, staff, families and students.
Title/Role(s) of responsible Persons:
Expected Date of
Stephanie Powers, Administrator for Student Services
Completion:
10/01/2013
Evidence of Completion of the Corrective Action:
Copy of updated notification
Description of Internal Monitoring Procedures:
A checklist will be used prior to the publication of future documents to ensure that gender
equity is included.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 8 Accessibility of extracurricular
Status Date: 08/13/2013
activities
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit the newly revised notification statement regarding equal access to extracurricular
activities that now includes gender identity as an additional protected category. Evidence
may include sample documents with the updated notice along with a narrative of planned
dissemination of the revised nondiscrimination statement including person(s) responsible.
Please submit to ESE on or before October 1, 2013.
Progress Report Due Date(s):
10/01/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Lincoln CPR Corrective Action Plan
3
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10A Student handbooks and codes of conduct
Partially Implemented
Department CPR Findings:
Document review and staff interviews indicated that the district has not added gender
identity as a protected category to the Code of Conduct.
Description of Corrective Action:
The Lincoln Public Schools will update the notification of the Code of Conduct, including on
the basis of gender identity. This notification will be available to administrators, faculty,
staff, families and students.
Title/Role(s) of responsible Persons:
Expected Date of
Stephanie Powers, Administrator for Student Services
Completion:
10/01/2013
Evidence of Completion of the Corrective Action:
Copy of updated notification
Description of Internal Monitoring Procedures:
A checklist will be used prior to the publication of future documents to ensure that gender
equity is included.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 10A Student handbooks and codes of
Status Date: 08/13/2013
conduct
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide a copy of the updated 2013-2014 Code of Conduct which includes gender
identity as a protected category in the nondiscrimination statement of the student
handbooks and any additional notices available to district employees, families and
students by October 1, 2013.
Progress Report Due Date(s):
10/01/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Lincoln CPR Corrective Action Plan
4
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 14 Counseling and counseling materials free from bias and
Partially Implemented
stereotypes
Department CPR Findings:
Document review and staff interviews indicated that the district has not added gender
identity as a protected category in their review of counseling materials.
Description of Corrective Action:
The Lincoln Public Schools will update the notification review of counseling materials,
including on the basis of gender identity. This notification will be available to
administrators, faculty, staff, families and students.
Title/Role(s) of responsible Persons:
Expected Date of
Stephanie Powers, Administrator for Student Services
Completion:
10/01/2013
Evidence of Completion of the Corrective Action:
Copy of updated notification
Description of Internal Monitoring Procedures:
A checklist will be used prior to the publication of future documents to ensure that gender
equity is included.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 14 Counseling and counseling
Status Date: 08/13/2013
materials free from bias and stereotypes
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide an administrative written assurance along with a narrative regarding the planned
review of counseling materials to include gender identity as a protected class by October
1, 2013.
Progress Report Due Date(s):
10/01/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Lincoln CPR Corrective Action Plan
5
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 21 Staff training regarding civil rights responsibilities
Partially Implemented
Department CPR Findings:
A review of the civil rights in-service training materials indicated that gender identity is
not included as a protected class.
Description of Corrective Action:
The Lincoln Public Schools will update the civil rights in-service training materials,
including on the basis of gender identity. Administrators, faculty, and staff will complete
the mandated training within the month of September.
Title/Role(s) of responsible Persons:
Expected Date of
Stephanie Powers, Administrator for Student Services
Completion:
10/01/2013
Evidence of Completion of the Corrective Action:
Copy of updated training materials
Description of Internal Monitoring Procedures:
A checklist will be used prior to the publication of future training documents to ensure
that gender equity is included.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 21 Staff training regarding civil rights
Status Date: 08/13/2013
responsibilities
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Update the civil rights training to include gender identity as a protected class. Please
provide the staff training materials for civil rights along with a narrative description of the
means to track and ensure that all staff have reviewed it, including any newly hired staff
who are hired during the year. Please provide this to ESE by October 1, 2013.
Progress Report Due Date(s):
10/01/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Lincoln CPR Corrective Action Plan
6
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 24 Curriculum review
Partially Implemented
Department CPR Findings:
Document review and staff interviews indicated that the district review of educational
materials for stereotypes and bias does not include gender identity as a protected class.
Description of Corrective Action:
The Lincoln Public Schools will update the procedures for district review of educational
material for stereotypes and bias, including on the basis of gender identity.
Administrators, faculty, and staff will complete the mandated training within the month of
September.
Title/Role(s) of responsible Persons:
Expected Date of
Stephanie Powers, Administrator for Student Services
Completion:
10/01/2013
Evidence of Completion of the Corrective Action:
Copy of updated training materials
Description of Internal Monitoring Procedures:
A checklist will be used prior to the publication of future training documents to ensure
that gender equity is included.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 24 Curriculum review
Corrective Action Plan Status: Approved
Status Date: 08/13/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide a narrative description of the planned updated process for curriculum
review to ensure that gender identity is included when individual teachers in the district
review educational materials and supplementary materials for simplistic and demeaning
generalizations to ensure stereotypes are not depicted in such materials by October 1,
2013.
Progress Report Due Date(s):
10/01/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Lincoln CPR Corrective Action Plan
7
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 25 Institutional self-evaluation
Partially Implemented
Department CPR Findings:
The district's documentation of its annual review of K-8 program access does not include
gender identity as a protected class.
Description of Corrective Action:
The Lincoln Public Schools will update the procedures for district annual review of K-8,
including on the basis of gender identity as a protected class.
Title/Role(s) of responsible Persons:
Expected Date of
Stephanie Powers, Administrator for Student Services
Completion:
10/01/2013
Evidence of Completion of the Corrective Action:
Copy of updated procedures
Description of Internal Monitoring Procedures:
A checklist will be used prior to the publication of future procedures to ensure that gender
equity is included.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 25 Institutional self-evaluation
Corrective Action Plan Status: Approved
Status Date: 08/13/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide a copy of the updated procedures along with the checklist that includes
gender identity to be used for the subsequent annual review of K-8 equal access to all
programs including athletics and extracurricular activities by October 1, 2013.
Progress Report Due Date(s):
10/01/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Lincoln CPR Corrective Action Plan
8
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Lincoln Public Schools
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Lincoln Public Schools/Mary Sterling
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: April 14, 2015
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Rating: Partially Implemented
Structure
Department CPR Finding: Documentation submitted by the district indicated that current hours of
ESL instruction most of the ELLs receive are insufficient at all levels of English proficiency and are,
therefore, inconsistent with Department guidelines. Please see the “Transitional Guidance on
Identification, Assessment, Placement, and Reclassification of English Language Learners August
2013” as found on http://www.doe.mass.edu/ell/guidance_laws.html..
Document review indicated that the district does not have an ESL curriculum used for direct ESL
instruction or a plan to develop one that is aligned to the Massachusetts Curriculum Frameworks and
the WIDA ELD Standards. See the Department’s WIDA English Language Development Standards
Implementation Guide (Part I) at http://www.doe.mass.edu/ell/wida/Guidance-p1.pdf
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Lincoln CPR Corrective Action Plan
9
Narrative Description of Corrective Action:
1) Since the time of the CPR report, we hired an additional ESL teacher, raising our district staffing
from 2 to 3 certified ESL teachers for the 2013-14 school year. For 2014-15, the district will
discontinue the role of ELL teaching assistant to deliver some of the direct ELD services. We will
expect our full-time, certified ESL teachers to deliver direct services to ELLs and to partner with
teachers in SEI instruction. In placing ELLs in classrooms and scheduling the services of the ESL
teachers, we will make every attempt to meet the state requirements in direct service hours.
2) During the summer of 2014, district ESL teachers will meet and develop a more fully articulated
ESL curriculum for direct ESL instruction which is aligned to both the Massachusetts Curriculum
Frameworks and the WIDA ELD standards. The frame of this curriculum will be completed during
summer and ongoing curriculum development will continue during the 2004-2015 school year under
the supervision of the assistant superintendent, who is also the ESL coordinator.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Assistant Superintendent
Corrective Action Activity:
1) August 28, 2014: service delivery schedule
ready for school year.
2) August 28, 2014: new curriculum
framework completed; ongoing curriculum
development during the 2014-15 school year.
Evidence of Completion of the Corrective Action:
1) 2014-15 teaching schedule for ESL teachers will reflect appropriate amount of services for students
at different proficiency levels.
2) New curriculum framework received by assistant superintendent in August 2014; ongoing
curriculum development will result in appropriate ESL curriculum for students in different grades and
at different proficiency levels.
Description of Internal Monitoring Procedures:
1) Monthly monitoring of teaching schedules and student service delivery
2) Monthly updates and refinement of ESL curriculum
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement
and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
1) Please complete district information in the attached spreadsheet labeled ELL List by school for
each ELL student in the district.
2) Submit a detailed plan that includes information about a process for developing ESL
curriculum that integrates WIDA ELD standards. a plan for WIDA implementation including
information such as WIDA training opportunities for the district staff, responsible district
staff, meeting dates, minutes and signing sheets and timelines for implementation.
Progress Report Due Date(s): October 3, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Lincoln CPR Corrective Action Plan
10