MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Holliston
CPR Onsite Year: 2010-2011
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 09/28/2011.
Mandatory One-Year Compliance Date: 09/28/2012
Summary of Required Corrective Action Plans in this Report
Criterion
SE 7
SE 29
CR 10
CR 16
CR 17A
CR 23
Criterion Title
Transfer of parental rights at age of majority and student
participation and consent at the age of majority
Communications are in English and primary language of
home
Anti-Hazing Reports
Notice to students 16 or over leaving school without a high
school diploma, certificate of attainment, or certificate of
completion
Use of physical restraint on any student enrolled in a
publicly-funded education program
Comparability of facilities
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 7 Transfer of parental rights at age of majority and student
Partially Implemented
participation and consent at the age of majority
Department CPR Findings:
Documentation and staff interviews indicated that the age of majority practice at the high
school does not document the presence of a witness when the student delegates authority
to the parent or other willing adult.
Description of Corrective Action:
Holliston Public Schools will add a signature line on the age of majority form for a witness
when the student delegates authority to the parent or other willing adult.
Title/Role(s) of responsible Persons:
Expected Date of
Sandra C. Einsel, Ph. D. Director of Student Services
Completion:
12/16/2011
Evidence of Completion of the Corrective Action:
Completed form.
Description of Internal Monitoring Procedures:
Team Chair of building will complete random checks.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 7 Transfer of parental rights at age of
Status Date: 10/24/2011
majority and student participation and
consent at the age of majority
Basis for Partial Approval or Disapproval:
The district has indicated that it will amend the Age of Majority form and conduct internal
monitoring.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will submit the updated Age of Majority and evidence of staff training on use
of the form, which will include but not be limited to a training agenda, attendance sheet
and copies of the materials presented. Please submit this to the Department on or before
by January 13, 2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by January 13, 2012.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by June 15, 2012.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Holliston CPR Corrective Action Plan
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Progress Report Due Date(s):
01/13/2012
06/15/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Holliston CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 29 Communications are in English and primary language of
Partially Implemented
home
Department CPR Findings:
Staff interviews and documentation indicated that the district routinely provides
interpreters and oral translation; however there is no system in place to document oral
translations, the content of the translations and the steps taken to ensure that the parent
understands the content of the notice.
Description of Corrective Action:
Holliston Public Schools will develop a procedure and a form to document interpreters and
oral translations. The procedure and form will not only document an oral translation has
occurred but note what the content was of the translations was and the steps taken to
ensure the parent understood the content of the notice.
Title/Role(s) of responsible Persons:
Expected Date of
Sandra C. Einsel, Ph.D. Director of Student Services
Completion:
12/16/2011
Evidence of Completion of the Corrective Action:
Form completed for each oral translation.
Description of Internal Monitoring Procedures:
SSA/Team Chair will complete random checks for students whose first language is not
English to see if a translation was completed or necessary.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 29 Communications are in English and
Status Date: 10/24/2011
primary language of home
Basis for Partial Approval or Disapproval:
The district will develop procedures to document translations and use of interpreters.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will develop procedures to document translations and use of interpreters. The
district will submit copies of the procedures and evidence of staff training on these
procedures, which will include but not be limited to a training agenda, attendance sheet
and copies of the materials presented. Please submit this to the Department on or before
by January 13, 2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by January 13, 2012.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by June 15, 2012.
Progress Report Due Date(s):
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Holliston CPR Corrective Action Plan
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01/13/2012
06/15/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Holliston CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10 Anti-Hazing Reports
Partially Implemented
Department CPR Findings:
Documentation and staff interviews indicated that the district did not distribute a copy of
M.G.L. c. 269 §§ 17 through 19 to all teams and organizations.
Description of Corrective Action:
Holliston Public Schools' middle and high school will distribute a copy of M.G.L. c 269 1719 to all its teams and organizations. The principal and/or his/her designee will meet with
the team coaches and club advisors and share with them the importance of sharing the
law with the students and making sure they understand what is expected of them as
students of Holliston Public Schools.
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Brad Jackson, Superintendent
Completion:
12/16/2011
Evidence of Completion of the Corrective Action:
Date and time of prinicpal and/or his/her designee meeting with the coaches and
advisors. An agenda, date and time and attendance for the meetings held by the coaches
and advisors with their students.
The pricipal will maintain the documentation from the coaches and advisors as well as
those agendas and meeting dates of the meetings with coaches and advisors.
Description of Internal Monitoring Procedures:
Coaches and advisors will turn in attendance sheets to principals.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 10 Anti-Hazing Reports
Corrective Action Plan Status: Approved
Status Date: 10/24/2011
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit the agendas and sign-off sheets for high school affiliated and non-affiliated
groups regarding the bullying regulations by January 13, 2012.
Progress Report Due Date(s):
01/13/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Holliston CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 16 Notice to students 16 or over leaving school without a
Partially Implemented
high school diploma, certificate of attainment, or certificate of
completion
Department CPR Findings:
Documentation and staff interviews indicated the district failed to issue the annual written
notice to students who attended high school in the district within the past two years who
have not yet earned their competency determination and who have not transferred to
another school to inform them of the availability of publicly funded post-high school
academic support programs and to encourage them to participate in those programs.
Description of Corrective Action:
Holliston High School will develop a procedure to meet with students and explain to them
the availability of publicly funded post-high school academic support programs and to
encourage them to participate in those programs.
Title/Role(s) of responsible Persons:
Expected Date of
Michael Cournoyer, High School Principal
Completion:
12/16/2011
Evidence of Completion of the Corrective Action:
Documentation that staff met with students who are not attending and encouraged them
to return to school and/or take part in the publicly funded post-high school academic
support programs.
Description of Internal Monitoring Procedures:
The Head of Guidance will review student's files who are not attending to make sure that
the system has reached out to discuss opportunities to continue their education.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 16 Notice to students 16 or over
Status Date: 10/24/2011
leaving school without a high school
diploma, certificate of attainment, or
certificate of completion
Basis for Partial Approval or Disapproval:
The district indicated that it will develop appropriate procedures to meet the regulatory
requirements of this criteria.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will submit the updated Notice to students forms and procedures and evidence
of staff training on the forms and procedures, which will include but not be limited to a
training agenda, attendance sheet and copies of the materials presented. Please submit
this to the Department on or before by January 13, 2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by January 13, 2012.
Provide a copy of the letter thatis sent out to students who have not reached competency
and the list of students from 2011-2012 school year that will receive a copy of the letter.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Holliston CPR Corrective Action Plan
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Please submit this to the Department on or before by June 15, 2012.
Progress Report Due Date(s):
01/13/2012
06/15/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Holliston CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 17A Use of physical restraint on any student enrolled in a
Partially Implemented
publicly-funded education program
Department CPR Findings:
Staff interviews and a review of documentation indicated that at Adams Middle School and
Holliston High School the district has not provided overview restraint training within the
first month of each school year and for employees hired after the school year begins,
within a month of their employment as required.
Description of Corrective Action:
Holliston's middle and high school will provide an overview of restraint training within the
first month of each school year and for employees hired after the school year begins,
within a month of their employment. The principal and/or his/her designee will provide
the overview of restraint to staff and document the day and time. The overview will be
presented by the district's Behavioral Specialist who is a Board Certified Behavioral
Analyst. The principal and/ or his/her designee will share with new employees within the
first month of their employment the power-point presentation that the Behavioral
Specialist provided to all staff the first month of school. They will document this within the
school's data system.
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Brad Jackson, Superintendent
Completion:
Dr. Sandra C. Einsel, Director of Student Services
12/16/2011
Evidence of Completion of the Corrective Action:
The prinicpal and/or his/her desginee will provide an agenda,noting the date and time of
the training for the entire staff and the new employees.
Description of Internal Monitoring Procedures:
Dr. Einsel will talk with both the principals and Behavioral Specialist at the beginning of
the school year to remind them of the overview. The prinicpals will send in the agenda
noting the date and time of the training.
Prinicpals will maintain documentation that new employees had access to the Overview
Restraint Training PowerPoint.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 17A Use of physical restraint on any
Status Date: 10/24/2011
student enrolled in a publicly-funded
education program
Basis for Partial Approval or Disapproval:
The district has indicated that they will provided an overview of restraint training within
the first month of each school year and for employees hired after the school year begins,
within a month of their employment. The principal and/or his/her designee will provide
the overview of restraint to staff and document the day and time. The overview will be
presented by the district's Behavioral Specialist who is a Board Certified Behavioral
Analyst.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide evidence of staff training, which will include but not be limited to a
training agenda, attendance sheet and copies of the materials presented. Please submit
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Holliston CPR Corrective Action Plan
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this to the Department on or before by January 13, 2012.
The district will also provide a proposed training calendar for the 2012-2013 school year
that indicates when the overview restraint training will be provided at each school level.
Please submit this to the Department on or before by June 15, 2012.
Progress Report Due Date(s):
01/13/2012
06/15/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Holliston CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 23 Comparability of facilities
Partially Implemented
Department CPR Findings:
Facilities observations indicated that the English language learners at the high school
receive the English language development services in the library instead of a classroom.
Interviews indicated that these services were provided simultaneously with general library
usage by the student population. See ELE 16.
Description of Corrective Action:
Students receiving English language development services at the high school will be
moved to a room for their services.
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Brad Jackson, Superintendent
Completion:
Dr. Sandra C. Einsel, Director of Student Services
12/16/2011
Evidence of Completion of the Corrective Action:
Move to a room that meets this criteria.
Share a floor plan with DESE.
Description of Internal Monitoring Procedures:
Dr. Jackson and Dr. Einsel will visit the room that the ELL students are receiving their
instruction.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 23 Comparability of facilities
Corrective Action Plan Status: Approved
Status Date: 10/24/2011
Basis for Partial Approval or Disapproval:
The district has indicated that it will relocate ELL services at the high school.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will submit a written statement of assurance from the superintendent that the
ELL services are now conducted in an assigned classroom at the high school. Additionally,
the district will also submit a written plan that includes a proposed floor plan
demonstrating that the ELL services have been assigned a classroom at the high school.
Please provide this to the Department on or before January 13, 2012.
The district will provide confirmation regarding a scheduled onsite visit by the DESE to
review the classroom relocation at the middle school. Please provide this to the
Department on or before June 15, 2012.
Progress Report Due Date(s):
01/13/2012
06/15/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Holliston CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Holliston
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Sara E. Ahern, Ed. D., Assistant Superintendent
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: May 10, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Structure
Rating: Partially Implemented
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Holliston CPR Corrective Action Plan
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Department CPR Finding: Holliston School District is a low incidence district. There were 40 English language
learners (ELLs) enrolled in the district at the time of the onsite visit. Their distribution is as follows: 23 students are enrolled
in Pre-K-2 (slightly more than half of all ELLs in the district); five are enrolled in grades 3-5, nine ELLs are enrolled in
grades 6-8, and three in grades 9-12. The district has a Shelter English Immersion (SEI) program in place to serve its ELE
students. Both Pull-out and Push-in models are used and ESL tutors deliver ESL instruction.
The District’s ESL curriculum is a work in progress. In documents reviewed, it was noted that the district has a complete ESL
curriculum for the elementary grades. Its work began a few years back with descriptors for Pre-K through 2nd grade as well
as grades 3-5. However, the middle and high school ESL curricula work is still under development. Instead of using a district
ESL curriculum, the district uses various materials such as the “Edge Series” from Hampton-Brown, which, according to the
district, correlates to the Massachusetts’ Framework and the ELPBO, as well as to the Scope and Sequence Charts from the
Department’s Website. (Please refer to letter sent with draft report, regarding the phasing out of the ELPBO and changes in
curricula requirements).
Concerning hours of ESL instruction, documentation reviewed indicated that some ELLs in the district are not receiving hours
of ESL instruction that are consistent with Department guidance, except for ELLs in high school. At this educational level, it
appears that all ELLs are receiving the recommended hours of ESL instruction at all levels, if we assume that the hours of
ESL instruction remain the same throughout the school year. At the other educational levels, ESL instruction in the district is
provided as follows:
At the elementary grades, all ELLs in Pre-K-2 receive half an hour of ESL instruction a day (or 2.5 hours a week), which
means that only students in Levels 4 and 5 are receiving the recommended hours of instruction. Students in Levels 1-3, do not.
On the other hand, students in grades 3-5 receive two-hours of ESL instruction a day. Those hours are close to the
recommended 2.5 hours daily.
In middle school, ELLs in Levels 3-5 are receiving 45 minutes/or one class period of ESL instruction a day, which means that
students in Levels 4 and 5 receive the recommended hours of instruction. Students in Level 3 come close as they are 15
minutes short of the minimum recommended hours (one-hour per day). On the other hand, students in Levels 1 and 2 fall short
of the recommended hours of instruction even though they receive two class periods or 1.5 hours of direct ESL instruction a
day. (See note below.)
The Department’s guidelines recommend that students receive hours of instruction that correspond to their MEPA level of
English proficiency as follows: ELE students in Level 1 and Level 2 should receive 2.5 hours of ESL instruction a day or 12.5
hours a week; those in Level 3, 1-2 hours per day or 5-10 hours a week, and those in levels 4 and 5, should receive 2.5 hours
per week or half an hour a day. (See Guidance on Using MEPA Results to Plan Sheltered English Immersion (SEI) Instruction
and Make Reclassification Decisions for Limited English Proficient (LEP) Students.)”
In regard to professional development, documentation indicates that the district uses a planned approach in placing students
with SEI trained teachers and has made strides in training its teachers over the past several years starting in 2005/06.
However, despite the district’s efforts, only one elementary school teacher has completed all four Categories of SEI training,
three elementary school teachers have completed 3 of the 4 Categories, and 6 middle school teachers have completed 3 out
the 4 Categories. In high school, overall, only two teachers have completed 2 of the 4 Categories. A breakdown of the
completion rate at each educational level follows:
At the elementary level, out of 52 teachers listed 35 have completed Category 1, 20 have completed Category 2, 18 have
completed Category 4, and three teachers have completed Category 3. In middle school, out of 26 teachers listed, 14
completed Category 1, 18 completed Category 2, 1 completed Category 3 and 10 completed Category 4. In high school, 15
teachers completed Category 4, 2 completed Categories 1 and 2, and 1 comp leted Category 3.
See also ELE 15.
The district’s ESL curriculum is still under development for the middle and high school ELLs, the hours of ESL instruction for
some ELLs are inconsistent with Department guidelines, and there are content area teachers working with ELLs who have not
completed their SEI Category training. Consequently, the Department concludes that the district does not have an ELE
program that is consistent with Chapter 71A.
Note from district.
Please note that consistent with the memo issued by PQA and OELAAA of May 7, 2012, which identified
proposed changes under the RETELL initiative impacting licensure, professional development and English
language proficiency standards and assessment, the district will not be asked to prepare a CAP response for this
criterion at this time. See http://www.doe.mass.edu/retell/ . Additional guidance will be issued in June.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Holliston CPR Corrective Action Plan
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Narrative Description of Corrective Action:
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement
and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action:
The district must address the following:
 New ESL/ELD curriculum
 Hours of ESL Instruction consistent with Department guidance
 ESL instruction provided to ELLs based on the Massachusetts Curriculum Frameworks
 New Sheltered English Immersion (SEI) professional development plan
Required Elements of Progress Report(s):
Please provide the department with the following by February 11, 2013

Evidence that all ELL students receive sufficient ESL instruction, consistent with the students’ levels of
English proficiency and Department guidance
(http://www.doe.mass.edu/mcas/mepa/2009/guidance.doc).

Evidence that ELLs receive subject matter content that is based on the current Massachusetts Curriculum
Frameworks in English/Language Arts, mathematics, science and social studies.
Please provide the department with the following by April 29, 2013

The district’s new ESL/ELD curriculum, which should be aligned with all Massachusetts Curriculum
Frameworks (e.g., English/Language Arts, mathematics, science, social studies) and the WIDA English
language development standards. See http://www.wida.us/standards/eld.aspx.
A plan for making the SEI cohort training available to the core academic teachers of ELLs and
the building administrators who supervise such teachers and to arrange for the participation of
such teachers and administrators in the training.
Progress Report Due Date(s):
February 11, 2013 and April 29, 2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Holliston CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parental Notification
Rating: Partially Implemented
Department CPR Finding: Student records indicated that the district does not have a complete parent
notification form. The level of English proficiency and the waiver information need to be added to the
form. The ELL Coordinator is part of a subcommittee that has provided input on the standardized
parent notification letter and home language survey at the Department.
Narrative Description of Corrective Action: Holliston has revised its parental notification letter
to include information about the student’s MEPA results for any student remaining in the
program and a section identifying waiver options. If the standardized letter is not approved by
DESE, the district’s parental notification letter will be adjusted in the 2012-2013 following the
transition to the new language assessment that is replacing MEPA (ACCESS) to indicate English
proficiency level.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ESL Facilitator
Corrective Action Activity: February 2012;
If the letter must be modified for ACCESS
results, it will be changed for May 10, 2013
Evidence of Completion of the Corrective Action: Updated parental notification letter
Description of Internal Monitoring Procedures: Updated parental notification letters in student
records as monitored by the ESL Facilitator
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10 Parental
Notification
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district will revise the Parental Notification letter
to include English proficiency level and the required language for a waiver.
Department Order of Corrective Action:
Required Elements of Progress Report(s): Please provide the updated Parent Notification letter
by February 11, 2013. Conduct an administrative review of student records for the Parent
Notification letter. Submit a summary of the administrative review that indicates the number of
records reviewed, the number in compliance and the steps the district will take to address any
area of noncompliance by April 29, 2013.
*Please note when conducting internal monitoring the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and grade levels for the
records reviewed; b) Date of the review; c) Name of person(s) who conducted the review, with their role(s)
and signature(s).
Progress Report Due Date(s): February 11, 2013 and April 29, 2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Holliston CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 14 Licensure Requirements
Rating: Partially Implemented
Department CPR Finding: According to documents reviewed there are two ESL teachers working
with ELLs who are not licensed. One in middle school and one in high school. One teacher had an out
of state ESL license. The district should note that all teachers providing ESL instruction to ELLs must
be licensed in ESL; if not, they must be working on a waiver with plans in place to complete ESL
licensure.
Narrative Description of Corrective Action: The middle school teacher has passed the ESL MTEL
exam and has applied for her ESL license on May 28, 2012. It is pending departmental approval. At
the high school, we are exploring hiring, scheduling, and licensure options so that the situation is
rectified by the beginning of the next school year.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Building principals;
Corrective Action Activity: September 2012
Superintendent of Schools
Evidence of Completion of the Corrective Action: ESL licensed teachers provide ESL instruction to
students
Description of Internal Monitoring Procedures: To be monitored through scheduling by principals
and Superintendent of Schools.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 14 Licensure
Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action:
The district has one teacher that passed the MTEL for ESL and has applied for licensure. The teacher
at the high school will require a new hire or someone with the capacity to be waived as they work on
their licensure.
See also ELE 5.
Required Elements of Progress Report(s):
Provide copies of the licenses or waivers by February 11, 2013.
Progress Report Due Date(s): February 11, 2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Holliston CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: ELE 15 Professional
Development Requirements
Department CPR Finding: The district submitted a long-term professional development plan to
provide training to its teachers in the four SEI Categories from school years 2006-07 to 2010-11.
However, this plan needs to be updated given that training beyond the current plan dates will be
necessary, as the majority of teachers have not completed their SEI training. (See also ELE 5 and
letter sent with draft report regarding change in requirements for category 3).
Please note that consistent with the memo issued by PQA and OELAAA of May 7, 2012, which identified
proposed changes under the RETELL initiative impacting licensure, professional development and English
language proficiency standards and assessment, the district will not be asked to prepare a CAP response for this
criterion at this time. See http://www.doe.mass.edu/retell/ . Additional guidance will be issued in June.
Narrative Description of Corrective Action:
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 Professional
Development Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: See ELE 5.
Required Elements of Progress Report(s): See ELE 5.
Progress Report Due Date(s): See ELE 5.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 16 Equitable Facilities
Rating: Not Implemented
Department CPR Finding: Classroom observations indicated that high school students receive
English language development in a corner of the library, which can be distracting. Some services are
also provided in the general education classroom.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Holliston CPR Corrective Action Plan
17
Narrative Description of Corrective Action: The English language development class will be
assigned and will meet in a general education classroom.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Principal
Corrective Action Activity: September 2012
Evidence of Completion of the Corrective Action: Student schedules reflect a class that meets in a
general education classroom.
Description of Internal Monitoring Procedures: The high school schedules will be reviewed prior
to the beginning of the school year to ensure that ESL classes are assigned to general education
classrooms.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 16 Equitable
Facilities
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district will assign a general education classroom
to English language development at the high school.
Department Order of Corrective Action:
Required Elements of Progress Report(s): Provide a floor plan of the high school and indicate
where English language development (ESL) is provided. The Department may choose to make
an on-site review of the classroom before February 11, 2013.
Progress Report Due Date(s): February 11, 2013.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of LEP Students
Rating: Partially Implemented
Department CPR Finding: Student records indicated that the parent notification letter is not
complete. See ELE 10. The progress reports for English language development are not issued at the
same frequency as report cards. The district has translated progress reports and report cards for the
parents who need translations.
Narrative Description of Corrective Action: The parent notification letter that the district is
using has been modified to include a section on MEPA results and waiver options (see ELE 10).
Our elementary schools (Placentino and Miller) issue ESL progress reports twice a year, which is
the same frequency with which class report cards are distributed. Our middle school and our
high school will issue ESL progress reports at the same frequency as report cards at these
schools.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ESL Facilitator
Corrective Action Activity: June 2012
Evidence of Completion of the Corrective Action: Progress reports and report cards indicating
students’ progress in English language development, issued at the same frequency as progress
reports and report cards at all schools.
Description of Internal Monitoring Procedures: The ESL facilitator will monitor the distribution
and translation of progress reports for English language development.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Holliston CPR Corrective Action Plan
18
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18 Records of LEP
Students
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district will issue ESL progress reports at the
same frequency as report cards are issued for each building.
Department Order of Corrective Action:
Required Elements of Progress Report(s): Provide evidence of training (agenda and attendance
with name, role and signature) for each ELL teacher on ESL progress reports by February 11,
2013. Conduct an administrative review of student records to ensure progress reports have been
written and filed in the student record. Submit a summary of the administrative review of
student records that indicates the number of records reviewed, the number in compliance and
the steps the district will take to address any area of noncompliance by April 29, 2013.
*Please note when conducting internal monitoring the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and grade levels for the
records reviewed; b) Date of the review; c) Name of person(s) who conducted the review, with their role(s)
and signature(s).
Progress Report Due Date(s): February 11, 2013 and April 29, 2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Holliston CPR Corrective Action Plan
19