MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Hawlemont
CPR Onsite Year: 2012-2013
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 08/22/2013.
Mandatory One-Year Compliance Date: 08/22/2014
Summary of Required Corrective Action Plans in this Report
Criterion
SE 3
SE 18B
Criterion Title
Special requirements for determination of specific learning
disability
Determination of placement; provision of IEP to parent
SE 32
Parent advisory council for special education
SE 46
CR 10A
Procedures for suspension of students with disabilities when
suspensions exceed 10 consecutive school days or a pattern
has developed for suspensions exceeding 10 cumulative
days; responsibilities of the Team; responsibilities of the
district
Student handbooks and codes of conduct
CR 24
Curriculum review
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 3 Special requirements for determination of specific learning
Partially Implemented
disability
Department CPR Findings:
Student record review and interviews indicated that when a student suspected of having a
specific learning disability is evaluated, the district does not consistently create a written
determination as to whether or not the student has a specific learning disability, which is
signed by all members of the Team, or document any disagreement as to the
determination by having those members of the Team in disagreement sign to that effect.
Description of Corrective Action:
L. Loomis met with Principal Yagodzinski on 9/16/13 to discuss the need to complete SLD
forms. Principal will now comply with all SLD forms moving forward.
Title/Role(s) of Responsible Persons:
Expected Date of
Leann Loomis, DPPS
Completion:
Travis Yagodzinski, Hawlemont Regional Principal/liaison
09/16/2013
Evidence of Completion of the Corrective Action:
Record Review by DPPS quarterly
Description of Internal Monitoring Procedures:
Quarterly Record Review by DPPS.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 3 Special requirements for
Approved
determination of specific learning
Status Date: 10/21/2013
disability
Basis for Status Decision:
The Director of Special Education met with the principal to review the need to complete
SLD forms. Copies of the materials provided to the principal and a description of the
procedure that was shared with the principal should be provided to the Department.
Department Order of Corrective Action:
A description of the procedures developed and shared with the principal, as well as an
internal monitoring of student records is required.
Required Elements of Progress Report(s):
Submit a description of the procedures developed and shared with the principal, along
with copies of any materials used by November 22, 2013.
Submit the results of a review of records of students who were suspected to have a
specific learning disability, whose Team meetings took place between September 30,
2013 and February 21, 2014. Include the number of records reviewed and the number of
records in compliance. For any records not in compliance determine the root causes of the
noncompliance and a description of the district's plan to eliminate all noncompliance by
February 28, 2013.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
11/22/2013
02/28/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Hawlemont CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
Review of student records, interviews and document review revealed that the district
provides the parent with one copy of the proposed IEP and two sets of signature sheets
(for acceptance of the IEP and placement page) along with a sheet advising the parent to
call for a second complete copy of the IEP, if they would like one.
Description of Corrective Action:
Special Education Department Staff began two mailings in June 2013
Title/Role(s) of Responsible Persons:
Expected Date of
L. Loomis DPPS
Completion:
06/20/2013
Evidence of Completion of the Corrective Action:
Record Review
Description of Internal Monitoring Procedures:
Record Review
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 18B Determination of placement;
Approved
provision of IEP to parent
Status Date: 10/21/2013
Basis for Status Decision:
The district did not indicate how they will be documenting that two copies of the IEP are
sent to the parent.
Department Order of Corrective Action:
The district must submit a description of the manner in which the district is documenting
that two complete copies of the IEP are sent to the parent for signature following an IEP
Team meeting along with the name and role of responsible personnel.
Required Elements of Progress Report(s):
Submit a description of the manner in which the district is documenting that two complete
copies of the IEP are sent to the parent for signature following an IEP Team meeting along
with the name and role of responsible personnel by November 22, 2013.
Submit the results of a review of records of students whose Team meetings took place
between September 30, 2013 and February 21, 2014, to determine if two copies of the
IEP are being sent to parent. Include the number of records reviewed and the number of
records in compliance. For any records not in compliance determine the root causes of the
noncompliance and a description of the district's plan to eliminate all noncompliance by
February 28, 2013.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
11/22/2013
02/28/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Hawlemont CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 32 Parent advisory council for special education
Partially Implemented
Department CPR Findings:
Interviews and document reviews indicated that although the district conducts at least
one workshop annually within the district on the rights of students and their parents and
guardians under state and federal special education laws, and holds additional meetings
with the aim of establishing a Parent Advisory Council (PAC), the district has been unable
to establish a working PAC with officers and bylaws.
Description of Corrective Action:
DPPS will continue to host PAC meetings and advertise to parents.
Title/Role(s) of Responsible Persons:
Expected Date of
L. Loomis DPPS
Completion:
06/01/2014
Evidence of Completion of the Corrective Action:
Date set for 09/24/2013 for first PAC meeting
Description of Internal Monitoring Procedures:
DPPS will document attempts at gathering parents for PAC
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 32 Parent advisory council for special
Approved
education
Status Date: 10/21/2013
Basis for Status Decision:
The district must provide evidence of the existence of a working PAC, with officers and
bylaws.
Department Order of Corrective Action:
Develop a strategy to establish a PAC, or seek a waiver from the Department.
Required Elements of Progress Report(s):
Submit the agenda, sign-in sheets, minutes and materials used to publicize the
September 24, 2013, PAC meeting, and include a schedule of future meetings, by
November 22, 2013.
Provide documentation of any additional PAC meetings and any other actions taken by the
district to establish a functioning Parent Advisory Council with officers and bylaws. Provide
a copy of the newly established bylaws and a list of the officers, if any, by February 28,
2014.
Progress Report Due Date(s):
11/22/2013
02/28/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Hawlemont CPR Corrective Action Plan
4
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 46 Procedures for suspension of students with disabilities
Partially Implemented
when suspensions exceed 10 consecutive school days or a
pattern has developed for suspensions exceeding 10 cumulative
days; responsibilities of the Team; responsibilities of the district
Department CPR Findings:
Document review and interviews indicated that the district's procedures for the discipline
of students with disabilities do not contain all of the required elements. Missing are: the
requirement to convene within 10 days of the decision to suspend when suspension
constitutes a change in placement; the requirement that if the Team determines that the
behavior is a manifestation of the disability, the student returns to the original placement
unless the parents and district agree otherwise; and the district's right to place the
student in an interim alternative educational setting (as determined by the Team) for up
to 45 school days on its own authority if the behavior involves weapons or illegal drugs or
the infliction of serious bodily injury on another person, or on the authority of a hearing
officer on evidence that the student is "substantially likely" to injure him/herself or others.
Description of Corrective Action:
Description of Students Rights is in Current School Year 2013-2014 Handbook.
Title/Role(s) of Responsible Persons:
Expected Date of
L. Loomis DPPS
Completion:
T. Yagodzinski, Hawlemont Principal
08/28/2013
Evidence of Completion of the Corrective Action:
As stated in handbook
Description of Internal Monitoring Procedures:
yearly review of Handbook for compliance prior to printing
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 46 Procedures for suspension of
Approved
students with disabilities when
Status Date: 10/21/2013
suspensions exceed 10 consecutive
school days or a pattern has developed
for suspensions exceeding 10 cumulative
days; responsibilities of the Team;
responsibilities of the district
Basis for Status Decision:
The district did not indicate how it will advise appropriate staff of the corrected procedures
for the discipline of students with disabilities.
Department Order of Corrective Action:
Submit a copy of those pages of the 2013-2014 handbook containing the corrected
language pertaining to the district's procedures for the discipline of students with
disabilities. Provide a description of how the handbooks are distributed to students and
parents, along with evidence that appropriate staff have been trained in the newly
corrected procedures.
Required Elements of Progress Report(s):
Submit a copy of those pages of the 2013-2014 handbook containing the corrected
language pertaining to the district's procedures for the discipline of students with
disabilities. Provide a description of how the handbooks are distributed to students and
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Hawlemont CPR Corrective Action Plan
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parents, along with evidence (staff meeting agenda, sign in sheet with name and role)
that appropriate staff have been trained in the newly corrected procedures by November
22, 2013.
Progress Report Due Date(s):
11/22/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Hawlemont CPR Corrective Action Plan
6
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10A Student handbooks and codes of conduct
Partially Implemented
Department CPR Findings:
Document review and interviews indicated that the district has a code of conduct for
students and teachers. While the district has a non-discrimination policy that does
reference M.G.L. c. 76, s. 5, affirms the district's non-tolerance for discrimination, and
contains a complete list of the required protected categories, it does not confirm the
district's non-tolerance of harassment for all protected categories.
Description of Corrective Action:
A complete list was added to the handbook for the 2013-2014 School Year to include all
protected classes
Title/Role(s) of Responsible Persons:
Expected Date of
L. Loomis DPPS
Completion:
T. Yagodzinski, Hawlemont Principal
08/28/2013
Evidence of Completion of the Corrective Action:
As stated in 22013-2014 Handbook
Description of Internal Monitoring Procedures:
yearly review of handbook for compliance prior to printing
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 10A Student handbooks and codes of
conduct
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 10/21/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit a copy of those pages of the 2013-2014 handbook containing the corrected
language that affirms the district's non-tolerance for harassment for all protected
categories, along with a description of how the handbooks are distributed to students,
parents, and staff by November 22, 2013.
Progress Report Due Date(s):
11/22/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Hawlemont CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 24 Curriculum review
Partially Implemented
Department CPR Findings:
Document review and interviews indicated that although teachers had an awareness of
the need to review materials for simplistic and demeaning generalizations, lacking
intellectual merit, on the basis of the protected categories, and district leaders stated that
a new, appropriate policy has been developed, none of the teachers interviewed were
aware of the newly developed district policy and therefore were not implementing the
policy in any systematic way.
Description of Corrective Action:
L. Loomis met with principal Yagodzinski to craft training for 9/18/2013. Teachers will be
asked to sign PD sign in sheet that they have heard and understand the curriculum review
requirements.
Title/Role(s) of Responsible Persons:
Expected Date of
L. Loomis DPPS
Completion:
T. Yagodzinski
09/18/2013
Evidence of Completion of the Corrective Action:
Signed PD Sign in Sheet
Description of Internal Monitoring Procedures:
Inclusion of policy at yearly staff meetings
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 24 Curriculum review
Corrective Action Plan Status: Approved
Status Date: 10/21/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide copies of the newly developed policy requiring teachers to review materials for
simplistic and demeaning generalizations, lacking intellectual merit, on the basis of the
protected categories, along with copies of the teacher sign in sheet for the September 18,
2013 training, by November 22, 2013.
Progress Report Due Date(s):
11/22/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Hawlemont CPR Corrective Action Plan
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