MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Haverhill
CPR Onsite Year: 2012-2013
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 11/06/2013.
Mandatory One-Year Compliance Date: 11/06/2014
Summary of Required Corrective Action Plans in this Report
Criterion
SE 2
Criterion Title
Required and optional assessments
SE 9
SE 14
Timeline for determination of eligibility and provision of
documentation to parent
Review and revision of IEPs
SE 18B
Determination of placement; provision of IEP to parent
SE 19
Extended evaluation
SE 20
Least restrictive program selected
SE 21
School day and school year requirements
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
SE 22
Criterion Title
IEP implementation and availability
SE 25A
Sending of copy of notice to Special Education Appeals
SE 26
Parent participation in meetings
SE 34
Continuum of alternative services and placements
SE 36
SE 43
IEP implementation, accountability and financial
responsibility
Behavioral interventions
SE 44
Procedure for recording suspensions
SE 45
SE 49
Procedures for suspension up to 10 days and after 10 days:
General requirements
Procedures for suspension of students with disabilities when
suspensions exceed 10 consecutive school days or a pattern
has developed for suspensions exceeding 10 cumulative
days; responsibilities of the Team; responsibilities of the
district
FAPE (Free, appropriate, public education): Equal
opportunity to participate in educational, nonacademic,
extracurricular and ancillary programs, as well as
participation in regular education
Related services
SE 51
Appropriate special education teacher licensure
SE 52
SE 53
Appropriate certifications/licenses or other credentials -related service providers
Use of paraprofessionals
CR 3
Access to a full range of education programs
CR 7A
School year schedules
CR 18
Responsibilities of the school principal
SE 46
SE 48
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 2 Required and optional assessments
Partially Implemented
Department CPR Findings:
A review of student records indicates that assessments are not consistently conducted
upon receipt of parental consent. Specifically, the district does not always complete
classroom observations, Educational Assessment A, which includes a history of the
student's educational progress in the general curriculum, and Educational Assessment B,
which includes an assessment of the student's current abilities in the general education
curriculum, as well as an assessment of the student's attention skills, participation
behaviors, communication skills, memory, and social relations.
Description of Corrective Action:
Professional development of Special education process via consultant qualified to
complete training
Title/Role(s) of Responsible Persons:
Expected Date of
School Psychologist, Education Team Facilitators, Special
Completion:
Education Teachers (Liaisons)
11/06/2014
Evidence of Completion of the Corrective Action:
Evaluation plans and completed evaluations will have classroom observation, current
abilities in the general education curriculum, and any other evaluation necessary to
answer the referral questions.
Description of Internal Monitoring Procedures:
Charting of evaluations submitted to Special Education office, intermittent file reviews
conducted during EFT meetings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 2 Required and optional assessments
Corrective Action Plan Status: Partially
Approved
Status Date: 01/22/2014
Basis for Status Decision:
The district did not specifically address the completion of educational assessments and
observations for students identified on the Student Issues worksheet provided by the
Department.
Department Order of Corrective Action:
Please complete the missing education assessments and observations for individual
students identified by the Department on the Student Record Issues Worksheet and
reconvene the IEP Team for each.
Required Elements of Progress Report(s):
By March 3, 2014, submit a narrative description of the district's revised procedures
related to the completion of Educational Assessment A/B and observations, along with
evidence of staff training on these procedures, which will include but not be limited to a
training agenda, signed attendance sheet and copies of the materials presented.
By March 3, 2014, provide a narrative description of the corrective actions taken for each
student identified in the Student Record Issues Worksheet and include a copy of the Team
Meeting invitation to the parent.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Haverhill CPR Corrective Action Plan
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By May 3, 2014, following implementation of the revised procedures and training, conduct
an internal review of 5 student records per level (preK, elementary, middle, hs & including
out-of-district) where parental consent was received for initial or re-evaluations. Submit a
detailed analysis of the internal review, including the number of student records reviewed
at each level; the number of records that contained observations as relevant;
comprehensive Educational Assessments A (a history of the student's educational
progress in the general curriculum); and B Current performance (teacher assessment that
addresses attention skills, participation behaviors, communication skills, memory and
social relations with groups, peers and adults). If non-compliance is identified, report the
specific actions taken to correct each individual student file, identify and report the root
cause(s) of the ongoing non-compliance and a plan to remedy it.
*Please note that when monitoring the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who
conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
03/03/2014
05/03/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Haverhill CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 9 Timeline for determination of eligibility and provision of
Partially Implemented
documentation to parent
Department CPR Findings:
A review of student records indicates that assessments are not always conducted within
30 school working days of receipt of parental consent to an initial evaluation or a reevaluation. Proposed IEPs and proposed placements for eligible students are not
consistently provided to the parents within 45 school working days of receipt of parental
consent.
Description of Corrective Action:
Specific training for educational team facilitators (ETF) and school administrators. Ongoing opportunity for supervision and alternate training for efficient and effective
practices. Purchased technology to assist ETF in completing tasks in timely manner.
Increase clerical support for ETFs
Title/Role(s) of Responsible Persons:
Expected Date of
Educational Team Facilitators, School Administrators,
Completion:
11/06/2014
Evidence of Completion of the Corrective Action:
Proposed IEP and proposed placements for eligible students consistently provided to
parents within 45 school working days of parental consent to evaluations.
Description of Internal Monitoring Procedures:
Monthly compliance reviews through Aspen X2 and regularly scheduled file monitoring for
standards compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 9 Timeline for determination of
Approved
eligibility and provision of documentation
Status Date: 01/22/2014
to parent
Basis for Status Decision:
The district's proposed corrective action does not address ensuring that assessments are
completed within 30 school working days of parental consent to evaluations.
Department Order of Corrective Action:
Using the district's Aspen X2 system, develop a sample of student records from each
school level (preK, elementary, middle, HS) with initial and re-evaluations conducted
between April 2013 and October 2013. Conduct a root cause analysis by review each
record for the dates of completion of consented-to assessments. The district's corrective
actions should be based on patterns of noncompliance identified from this record review.
The district's proposal must also include a method to track the timely completion of all
assessments.
Required Elements of Progress Report(s):
By March 3, 2014, submit the results of the root cause analysis why consented-to
assessments are not consistently completed within 30 days of receipt of parental consent.
Submit a narrative description of the district's corrective actions based on the root cause
analysis, ensuring the completion of assessments within 30 days of receipt of parental
consent. Provide evidence of the district's corrective actions, including any revised
procedures, staff training on these procedures, and oversight mechanism.
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By March 3, 2014, submit a narrative description of the district's revised procedures
ensuring the proposal of IEPs/placements within 45 days of receipt of parental consent,
along with evidence of staff training on these procedures, which will include but not be
limited to a training agenda, signed attendance sheet and copies of the materials
presented.
By May 3, 2014, conduct a second internal record review of 5 student records per level
(elementary, middle & hs) where parental consent was received for initial or reevaluations following the implementation of all corrective actions. Submit a detailed
analysis of the second internal review, including the number of student records reviewed
at each level & the number of records that had assessments completed within 30 days
and IEP Teams convened within 45 days of receipt of parental consent. If non-compliance
is identified, report the specific actions taken to correct each individual student file,
identify and report the root cause(s) of the ongoing non-compliance and a plan to remedy
it.
*Please note that when monitoring the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who
conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
03/03/2014
05/03/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Haverhill CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 14 Review and revision of IEPs
Partially Implemented
Department CPR Findings:
A review of student records indicates that at all levels IEP Team meetings are not always
held and IEPs are not always developed prior to the expiration date of the last accepted
IEP.
Description of Corrective Action:
Train all special education staff, school administrators regarding timelines and implications
of noncompliance to timelines. Provide specific training in IEP development and effective
use of team meetings.
Title/Role(s) of Responsible Persons:
Expected Date of
School Administrators, Education Team Facilitators, Special
Completion:
education Liaisons, Service Providers,
11/06/2014
Evidence of Completion of the Corrective Action:
All newly proposed IEP and placements will be signed prior to the expiration of the
previous IEP.
Description of Internal Monitoring Procedures:
Monthly compliance review through Aspen X2 and intermittent file reviews with ETFs.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 14 Review and revision of IEPs
Corrective Action Plan Status: Partially
Approved
Status Date: 01/22/2014
Basis for Status Decision:
The district's proposed corrective actions do not indicate why annual reviews are not
consistently conducted on or before the expiration of the previous IEP.
Department Order of Corrective Action:
Develop a sample of student records for annual Team meetings convened between April
2013 and October 2013 and conduct a root cause analysis to establish why annual
meetings are not held on or before the anniversary date of student IEPs. The district's
corrective actions should be based on patterns of noncompliance identified from this
record review and must also include a oversight mechanism to ensure the timely
scheduling of annual reviews.
Required Elements of Progress Report(s):
Using the district's Aspen X2 system, develop a sample of student records from each
school level (preK, elementary, middle, HS) for annual Team meetings convened between
April 2013 and October 2013. Conduct a root cause analysis to establish why annual
meetings are not held on or before the anniversary date of student IEPs. The district's
corrective actions should be based on patterns of noncompliance identified from this
record review.
By March 3, 2014, submit the results of the root cause analysis why annual Team
meetings are not convened on or before the anniversary date of current IEPs. Submit a
narrative description of the district's corrective actions based on the root cause analysis,
along with evidence of the district's corrective actions, including any revised procedures,
staff training on these procedures, and oversight mechanism.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Haverhill CPR Corrective Action Plan
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By May 3, 2014, following implementation of revised procedures and training, conduct a
second internal record review of 5 student records each level (elementary, middle & hs)
for students with annual Team meetings convened following the implementation of all
corrective actions. Submit a detailed analysis of the internal review, including the number
of student records reviewed at each level & the number of records with annual meetings
held on or before the expiration of the current IEP. If non-compliance is identified, report
the specific actions taken to correct each individual student file, identify and report the
root cause(s) of the ongoing non-compliance and a plan to remedy it.
*Please note that when monitoring the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who
conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
03/03/2014
05/03/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Haverhill CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
Student records indicate that the district does not always provide parents with the
proposed IEP and proposed placement immediately following development at the Team
meeting.
Description of Corrective Action:
Specific training for ETF and School Administrators regarding compliance, timelines and
role responsibilities of the LEA representative and team chair. Increase clerical support for
ETF. Purchase appropriate technology to make discussion and documentation effective
and timely.
Title/Role(s) of Responsible Persons:
Expected Date of
Education Team Facilitators and School Administrators
Completion:
11/06/2014
Evidence of Completion of the Corrective Action:
Proposed IEP and Placement provided to parents immediately following development at
the Team meeting.
Description of Internal Monitoring Procedures:
Compliance monitoring through Aspen X2, receipt of documentation at the special
education office, parent survey.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18B Determination of placement;
provision of IEP to parent
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 01/22/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 3, 2014, submit a narrative description of the updated procedures related to
providing parents with two IEP/placement copies within ten days. Please establish a
means to document the provision of 2 copies in the student record. Additionally, provide
evidence of staff training on these procedures, which will include but not be limited to a
training agenda, attendance sheet and copies of the materials presented.
Following implementation of revised procedures and training, conduct an internal record
review of 5 student records each level (elementary, middle & hs) for evidence of (1)
provision of the IEP within 10 days following the IEP development meeting and (2)
provision of two copies of the proposed IEP to parents, with documentation in the student
record. Submit a detailed analysis of the internal review, including the number of student
records reviewed at each level; the number of records with 2 copies of the IEP
immediately proposed to families; an explanation of the root cause for any continued
noncompliance and a description of additional corrective actions taken by the district to
address any identified noncompliance. This analysis is due May 3, 2014.
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*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
03/03/2014
05/03/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Haverhill CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 19 Extended evaluation
Partially Implemented
Department CPR Findings:
Student records and interviews indicate that extended evaluations are considered
placements and the district uses the extended evaluation process to place students in day
programs, interim alternative educational settings and home tutoring settings for
disciplinary reasons and behavioral infractions, and for periods of time that exceed eight
weeks.
Description of Corrective Action:
Standard forms for extended assessments and tutorial services will be used throughout
the district. All tutoring and extended assessment requests are handled through the
special education office. Train school administrators and others through training sessions,
team meetings and program developments. Assessment center developed to assist with
extensive assessments needed including FBAs to assist home school in educating child in
the least restrictive environment. Any long term tutoring is determined by medical
necessity (procedures in place) and regularly monitored between special education office
and medical community.
Title/Role(s) of Responsible Persons:
Expected Date of
School Administrators, ETFs, Adjustment Counselors, Behavior
Completion:
teachers, Special Education Director
11/06/2014
Evidence of Completion of the Corrective Action:
No student will be subject to the extended evaluation process to place students in day
programs, interim alternative educational settings and home tutoring settings for
disciplinary reasons and behavioral infractions, and for periods of time that exceed eight
weeks. Extended assessments, a collaborative process with the home school, will be used
to assess students needs in order to properly educate students in the least restrictive
environment.
Description of Internal Monitoring Procedures:
Process monitoring by support staff through documentation received in the special
education office. Monthly reports to be developed to include placements checks through
Aspen X2
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 19 Extended evaluation
Corrective Action Plan Status: Approved
Status Date: 01/22/2014
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 3, 2014, submit a narrative description of the district's revised procedures
related to the use of extended evaluations, along with evidence of staff training on these
procedures, which will include but not be limited to a training agenda, signed attendance
sheet and copies of the materials presented.
Develop a sample of student records in which an extended evaluation was proposed
following implementation of corrective actions. Review student records for evidence that
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Haverhill CPR Corrective Action Plan
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1) extended evaluations were conducted using the appropriate forms; 2) they were
proposed to provide additional evaluation information so that Teams could develop a full
IEP; 3) the evaluation period did not exceed 8 weeks; and 4) the extended evaluation was
not used as a placement.
By May 3, 2014, submit a detailed report of the internal review, including the number of
student records reviewed at each level & the number of records with extended evaluations
that meet the 4 conditions described above. If non-compliance is identified, report the
specific actions taken to correct each individual student file, identify and report the root
cause(s) of the ongoing non-compliance and a plan to remedy it.
*Please note that when monitoring the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who
conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
03/03/2014
05/03/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Haverhill CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 20 Least restrictive program selected
Partially Implemented
Department CPR Findings:
Student records and interviews indicate that students placed in the district's three
substantially separate Language Cognitive Classrooms, located at the Silver Hills Charter
School, do not have access to less restrictive settings for content-area classes. Students
in these substantially separate classrooms are not permitted to access the charter
school's general education core content instruction.
Interviews indicate that at the elementary level, the program selected for students is not
always the least restrictive environment. Special education students do not have access to
specials, such as art, music, library, technology and gym, in the general education
setting. Students with IEPs participate in these classes in substantially separate
environments because the general education classes are crowded.
Description of Corrective Action:
Train all staff on the requirements of LRE, complete program review and equitability,
gather data, develop subcommittee to ensure equitability to access the general curriculum
in the LRE exist in all schools throughout the district. Hire and train appropriate level of
staff to ensure access to "specials" is available to all students. Topic to be included in ETF
meetings/ file reviews.
Title/Role(s) of Responsible Persons:
Expected Date of
District and school administrators, ETFs, general and special
Completion:
education teachers
09/01/2014
Evidence of Completion of the Corrective Action:
Students placed in substantially separate classes participate in art, music, physical
education, library, technology to an appropriate extent as evidenced through IEP
development.
Description of Internal Monitoring Procedures:
Quarterly review of Grid pages and progress reports of students placed in substantially
separate classrooms through support staff in the special education office. Follow up report
to be submitted quarterly.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 20 Least restrictive program selected
Corrective Action Plan Status: Partially
Approved
Status Date: 01/22/2014
Basis for Status Decision:
The district's proposed corrective actions address how elementary students will have
access to specials. However, the district did not address how it will ensure that students
in Silver Hill Charter School's substantially separate programs will have access to its less
restrictive settings for content-area classes.
Department Order of Corrective Action:
Submit a plan that describes in detail how students placed in substantially separate
classes at Silver Hill Charter School will have access to content area classes.
Required Elements of Progress Report(s):
By March 3, 2014, submit a narrative description of the district's revised procedures
related to placements and ensuring Least Restrictive Environment for elementary students
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Haverhill CPR Corrective Action Plan
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in substantially separate programs, along with evidence of staff training on these
procedures, which will include but not be limited to a training agenda, signed attendance
sheet and copies of the materials presented.
By March 3, 2014, submit evidence of the district’s corrective action implementation to
ensure that Pawtucket Elementary students with disabilities have access to specials such
as art, music, library, technology, and gym. Include documentation such as schedules,
teachers? names and licensure data, and district follow-up reporting.
By March 3, 2014, submit the district's detailed plan to ensure that all eligible students
placed in substantially separate programs at Silver Hill charter school will have access to
content area classes.
Following implementation of all corrective actions, review the schedules of all Pawtucket
Elementary students in substantially separate placements for evidence of their access to
art, music, gym, technology, and library activities. Submit a detailed analysis of this
review of schedules, including the number of student schedules reviewed, and the number
of schedules demonstrating access to specials. For any evidence of non-compliance,
please provide an analysis of the root cause(s) and any steps that the district has taken
to remedy the non-compliance. This analysis is due by May 3, 2014.
Following implementation of all corrective actions, conduct a second review of all students
placed in the substantially separate programs at Silver Hill Charter School. Review
student schedules for evidence of access to general education content classes. Submit an
analysis of this review to include the number of student schedules reviewed, and the
number of instances found to be non-compliant. For any continued noncompliance, please
provide an analysis of the root cause(s) and any steps that the district has taken to
remedy the noncompliance. This second analysis is due by May 3, 2014.
*Please note that when monitoring, the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the record review; b) Date of the review; c) Name of the
person(s) who conducted the review, their role(s), and their signatures.
Progress Report Due Date(s):
03/03/2014
05/03/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Haverhill CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 21 School day and school year requirements
Partially Implemented
Department CPR Findings:
Student records, staff and parent interviews indicate that students placed in substantially
separate programs at the high school are dismissed from school 20 minutes early every
day, even though they do not have a modified schedule with a shortened school day
indicated in their IEPs. Specialized transportation schedules impede access to a full school
day and program of instruction for these students.
Description of Corrective Action:
Identify programs subject to transportation issue, identify number of instructional minutes
missed due to transportation. Brainstorm ways of rectifying situation, analyze options and
ways and means of ensuring equitable instructional time. Review with all schools,
teachers, and transportation providers. Implement plan. Students who require a
shortened day due to disability will have it appropriately identified on the IEP.
Title/Role(s) of Responsible Persons:
Expected Date of
Special Education Director, Director of Transportation and
Completion:
Director of Support Services, ETFs
09/01/2014
Evidence of Completion of the Corrective Action:
Students in substantially separate programs will participate in a school day and
instructional minutes, mirroring that of the general population.
Description of Internal Monitoring Procedures:
Quarterly monitoring of bus schedules.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 21 School day and school year
requirements
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 01/22/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 3, 2014, submit a narrative description of the district's detailed plan for
ensuring that specialized transportation for high school students placed in substantially
separate programs does not decrease students? instructional time, along with evidence of
staff training on these procedures, which will include but not be limited to a training
agenda, signed attendance sheet and copies of the materials presented.
By May 3, 2014, submit a detailed report on the implementation of the district’s plan to
ensure that specialized transportation does not impact high school students? instructional
time. Provide schedules for students in each sub-separate high school class, reporting on
each student whose consented-to IEP indicates a shortened school day and/or indicating
the student’s transportation schedule.
Progress Report Due Date(s):
03/03/2014
05/03/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Haverhill CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 22 IEP implementation and availability
Partially Implemented
Department CPR Findings:
A review of student records and interviews indicate that at the middle and high school
levels, the district does not always implement the IEPs of eligible students who have been
suspended more than 10 days and who are placed on home tutoring for indefinite periods
of time. See also SE 45.
Description of Corrective Action:
Training for administrators regarding roles and responsibilities, manifestations of
disabilities in the school environment, implications of suspending students with disabilities
and conducting manifestation meetings. Ensure Functional Behavioral Assessments are
utilized to help staff and student understand the purpose of a targeted behavior, Train
staff in appropriate support plans. Include administration in this training and program
development.
Title/Role(s) of Responsible Persons:
Expected Date of
School and district administrators, Behavioral Support Staff.
Completion:
09/01/2014
Evidence of Completion of the Corrective Action:
All students who exhibit a pattern of suspensions or receives a 10 day suspension will
have a manifestation meeting conducted and documented. Students whose behavior is a
manifestation of the disability will have a plan for support developed to increase students
skills and decrease behavioral difficulties. No student will be placed on home tutoring for
an indefinite period of time.
Description of Internal Monitoring Procedures:
Monthly report of incident and suspension reports completed at each school. Intermittent
student reviews conducted through Aspen X2.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 22 IEP implementation and
Approved
availability
Status Date: 01/22/2014
Basis for Status Decision:
See Department basis for decision for SE 45.
Department Order of Corrective Action:
See Department order of corrective action for SE 45.
Required Elements of Progress Report(s):
See required elements of progress reporting for SE 45.
Progress Report Due Date(s):
03/03/2014
05/03/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Haverhill CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 25A Sending of copy of notice to Special Education Appeals
Partially Implemented
Department CPR Findings:
A review of student records indicates that when a parent rejects a proposed placement,
the district does not send a copy of the notice to Special Education Appeals within five
calendar days.
Description of Corrective Action:
ETF training on increasing parent engagement in hopes of decreasing the number of
rejected IEP and placements. Ensure all ETF understand the implications of a rejected IEP.
Ensure policy on Rejected IEPs is distributed to all parties and posted in sped share and
Google docs.
Title/Role(s) of Responsible Persons:
Expected Date of
ETF's and special education support staff, school administrators,
Completion:
special education director.
09/01/2014
Evidence of Completion of the Corrective Action:
A notice will be sent to the Special Education Appeals within 5 calendar days for all
rejected placements.
Description of Internal Monitoring Procedures:
Weekly checks through Aspen X2 conducted by special education office support staff.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 25A Sending of copy of notice to
Special Education Appeals
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 01/22/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 3, 2014, submit a narrative description of the district's revised procedures
ensuring that, within 5 calendar days of receiving parental notice of a rejected IEP or
placement or request for a hearing, the district sends a copy of the notice to the Bureau
of Special Education Appeals, along with evidence of staff training on these procedures,
which will include but not be limited to a training agenda, signed attendance sheet and
copies of the materials presented.
By May 3, 2014, following implementation of revised procedures and training, using the
district’s X2 system, develop a sample of approximately 20 records from across the
district's schools that indicate the parent has rejected or not signed the IEP or placement.
Review the sample of records for evidence that the district has sent notice of the rejection
to the BSEA within 5 calendar days. Submit the results of the internal review, including
the number of student records reviewed at each level & the number of records that
demonstrated the district sent notice to the BSEA. If non-compliance is identified, report
the specific actions taken to correct each individual student file, identify and report the
root cause(s) of the ongoing non-compliance and a plan to remedy it.
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*Please note that when monitoring the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who
conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
03/03/2014
05/03/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 26 Parent participation in meetings
Partially Implemented
Department CPR Findings:
Student records indicate that when parents are unable to attend IEP Team meetings or
manifestation determination meetings, the district does not use alternative methods to
ensure parent participation, such as through individual or conference telephone calls or
video conferencing.
Description of Corrective Action:
Train staff in ways of increasing parent engagement and alternative ways to increase
engagement. Ensure Aspen X2 parent contact information is accurate and updated
regularly. Identify baseline of current parent participation. Advertise increase of parent
participation for each school.
Title/Role(s) of Responsible Persons:
Expected Date of
School administrators, ETFs, school clerical staff
Completion:
11/06/2014
Evidence of Completion of the Corrective Action:
Parent participation in IEP and placement meetings will increase by x% at each school.
Description of Internal Monitoring Procedures:
Monthly monitoring through Aspen X2 completed by special education clerical support
staff. (added to monthly report)
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 26 Parent participation in meetings
Corrective Action Plan Status: Approved
Status Date: 01/22/2014
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 3, 2014, submit a narrative description of the district's revised procedures
ensuring the participation of parents in IEP meetings, including methods of increasing
parent participation and emphasizing use of phone conferencing as an alternative to rescheduling the meetings, along with evidence of staff training on these procedures, which
will include but not be limited to a training agenda, signed attendance sheet and copies of
the materials presented. Re-scheduling, phone conferencing, and proceeding without the
parent should be documented in the IEP Team Summary and the N1 (Notice of Proposed
District Action).
By May 3, 2014, submit the results of a record review from a sample of 5 students from
each grade level (preK, elementary, middle, high school, out-of-district) with Team
meetings scheduled post-training for evidence of parent participation, either in person or
via phone conferencing. Indicate the total number of records reviewed and the number of
records that demonstrated that 1) IEP development Teams were re-scheduled and
successfully included parent participation; or 2) parents were included in IEP development
during the Team meeting via phone conferencing in lieu of re-scheduling the meeting.
Provide an analysis of this review to include the number of records reviewed, and the
number of records found to be non-compliant. For any records found to be non-compliant,
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please provide an analysis of the root cause(s) and any steps that the district has taken
to remedy the non-compliance.
* Please note that when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade level for the record review; b) Date of the review; c) Name of
person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
03/03/2014
05/03/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 34 Continuum of alternative services and placements
Partially Implemented
Department CPR Findings:
Staff interviews confirm that the district does not ensure that a continuum of services and
placements is available to meet the needs of all students with disabilities. Specifically,
interviews indicate that at the middle and high school levels, the district does not have
enough space in its alternative day programs and Team chairpersons are unable to
propose placements in these programs for students with discipline issues or behavioral
infractions. The district unilaterally places students on home tutoring for extended
periods of time of up to six months or longer until space becomes available in an
alternative day program. The district then proposes the IEP and placement to parents for
that program.
Description of Corrective Action:
A survey of the current programs across the district have been surveyed, data collected
and discussions held to develop plan for programs needs and potential developments.
Information with be shared with a subgroup to provide advice and provide feedback on
program development.
Title/Role(s) of Responsible Persons:
Expected Date of
Administrators, teachers, psychologists, ETF, adjustment
Completion:
counselors, behavioral staff.
11/06/2014
Evidence of Completion of the Corrective Action:
Appropriate programs are available across schools and grade levels. Continuum of
services will be outlined, entrance and exit criteria will be established. No student is
placed on home tutoring for extended periods of time.
Description of Internal Monitoring Procedures:
Development of continuum plan, and programs, review IEPs in accordance with exit and
entrance criteria, and least restrictive environment.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 34 Continuum of alternative services
Approved
and placements
Status Date: 01/22/2014
Basis for Status Decision:
While the district noted that its policy has been revised to ensure that no student is
placed on home tutoring for extended periods of time, the district must provide either a
list of students still receiving home tutoring or provide its assurance that all students have
since been placed in school programs.
Department Order of Corrective Action:
Provide a list of all middle and high school students receiving home tutoring in lieu of
placement in the district's alternative programs or the district's assurance that all
students have since been placed in school programs.
Required Elements of Progress Report(s):
By March 3, 2014, provide a list of all middle and high school students receiving home
tutoring in lieu of placement in the district's alternative programs or provide the district's
assurance that all students have since been placed in school programs appropriate for
their IEPs and consented to by parents.
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By March 3, 2014, submit a narrative description of the updated procedures related to
placement of middle and high school students in the district's behavioral/alternative
placements, including entrance and exit criteria established for these programs, along
with evidence of staff training on these procedures, which will include but not be limited
to a training agenda, attendance sheet and copies of the materials presented.
By March 3, 2014, submit the results from the district's internal review of student IEPs
related to the alternative programs' exit and entrance criteria and least restrictive
environment considerations, student programming needs identified by the district, and
feedback from other groups on developing the district's continuum of placements for
students with disciplinary and/or behavioral infractions.
By May 3, 2014, submit the district's detailed plan for developing the district's continuum
of supports for students with disciplinary and/or behavioral infractions, including timelines
for implementation, identified staff, etc.
Following implementation of revised procedures and training, conduct an internal record
review of all middle and high school students referred to the alternative schools or other
settings for evidence of appropriate IEPs and immediate placements implemented for
these students. Submit a detailed analysis of the internal review, including the number of
student records reviewed; the number of records with immediate & appropriate IEPs and
placements; an explanation of the root cause for any continued noncompliance and a
description of additional corrective actions taken by the district to address any identified
noncompliance.
This analysis is due May 3, 2014.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
03/03/2014
05/03/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 36 IEP implementation, accountability and financial
Partially Implemented
responsibility
Department CPR Findings:
See SE 22.
Description of Corrective Action:
Training for administrators regarding roles and responsibilities, manifestations of
disabilities in the school environment, implications of suspending students with disabilities
and conducting manifestation meetings. Ensure Functional Behavioral Assessments are
utilized to help staff and student understand the purpose of a targeted behavior, Train
staff in appropriate support plans. Include administration in this training and program
development. Ensure special education liaisons will have regular scheduled contact and
documented contact with general education teachers to review students needs.
Title/Role(s) of Responsible Persons:
Expected Date of
School administrators, ETFs, special education liaisons
Completion:
11/06/2014
Evidence of Completion of the Corrective Action:
All special education students will have an IEP and placement meeting in line with the
students identified needs. Students whose behavior is a manifestation of the disability will
have a plan for support developed to increase students skills and decrease behavioral
difficulties. No student will be placed on home tutoring for an indefinite period of time.
Description of Internal Monitoring Procedures:
Monthly monitoring through Aspen X2
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 36 IEP implementation, accountability
and financial responsibility
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 01/22/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
See progress reporting requirements for SE 22 and SE 45.
Progress Report Due Date(s):
03/03/2014
05/03/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 43 Behavioral interventions
Partially Implemented
Department CPR Findings:
A review of student records and interviews indicate that the district does not consistently
conduct functional behavioral assessments or utilize positive behavioral interventions for
students whose behavior impedes their learning or the learning of others.
Description of Corrective Action:
Train behavioral support staff in FBA and development of support plans. Identify and
share resources for support staff throughout the district. Standardize FBA process,
support plan development and inclusion of parents and appropriate personnel.
Standardize incident reporting, behavioral reports and suspension reporting. Ensure
students identified with behavioral difficulties have a positive support plan.
Title/Role(s) of Responsible Persons:
Expected Date of
Administrators, special education teachers, behavioral support
Completion:
staff, adjustment counselors
11/06/2014
Evidence of Completion of the Corrective Action:
All schools will utilize positive behavioral intervention for students whose behavior
impedes their learning or the learning of others,
Description of Internal Monitoring Procedures:
Monthly report of incident and suspension reports completed at each school. Intermittent
student reviews conducted through Aspen X2.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 43 Behavioral interventions
Corrective Action Plan Status: Approved
Status Date: 01/22/2014
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 3, 2014, submit a narrative description of the district's detailed plan for
ensuring that functional behavioral assessments and behavioral supports will be provided
to eligible students, along with evidence of staff training on these procedures, which will
include but not be limited to a training agenda, signed attendance sheet and copies of the
materials presented.
Following the implementation of all corrective actions, using the district’s monthly incident
and suspension reports completed at each school, develop a sample of approximately 1520 students for record review to determine whether school personnel have developed
appropriate behavioral supports for students showing a pattern of incidents, including
FBAs, behavioral intervention plans, and other means of behavioral support. Submit a
detailed analysis of this record review, including the number of records reviewed and the
number of records found have evidence of behavioral supports. For any records found to
be non-compliant, please provide an analysis of the root cause(s) and any steps that the
district has taken to remedy the non-compliance. This analysis is due by May 3, 2014.
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*Please note that when monitoring, the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the record review; b) Date of the review; c) Name of the
person(s) who conducted the review, their role(s), and their signatures.
Progress Report Due Date(s):
03/03/2014
05/03/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 44 Procedure for recording suspensions
Partially Implemented
Department CPR Findings:
Student records, documentation and interviews indicate that while the district has
designated Evaluation Team Leaders as responsible for conducting manifestation
determinations, the recorded student suspension data is not available to them. As a
result, Evaluation Team Leaders are not informed of when a student has been suspended
longer than 10 consecutive days or a series of suspensions occurred that constitutes a
pattern, but are shorter than 10 consecutive days; manifestation determinations are not
consistently conducted when a suspension constitutes a change in placement. See SE 46.
Description of Corrective Action:
Train school clerical staff to gather incident and suspension reports form Aspen X2 and
school administrators. Clerical staff will ensure this information is accurately logged into
Aspen X2. (All ETFs have access to Aspen X2.) School based Monthly reports regarding
incidents and suspensions shared with the special education office will also be shared with
the ETF at each building.
Title/Role(s) of Responsible Persons:
Expected Date of
School Clerical Support, ETF, School Administrators
Completion:
11/06/2014
Evidence of Completion of the Corrective Action:
All special education students who experience a series of suspensions or a 10 day
suspension will have a manifestation meeting conducted and documented and a positive
support plan will be developed as appropriate.
Description of Internal Monitoring Procedures:
Monthly reports. Intermittent reviews of student files.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 44 Procedure for recording
suspensions
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 01/22/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 3, 2014, submit a narrative description of the district's revised procedures for
ensuring that ETFs and other relevant special education staff have access to current
special education student suspension data, along with evidence of staff training on these
procedures, which will include but not be limited to a training agenda, signed attendance
sheet and copies of the materials presented.
Progress Report Due Date(s):
03/03/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 45 Procedures for suspension up to 10 days and after 10
Partially Implemented
days: General requirements
Department CPR Findings:
Student records indicate that when a student has been suspended beyond 10 days in a
school year, the district does not always provide the services indicated on the consentedto IEP for the student to continue to receive a free and appropriate public education.
Description of Corrective Action:
Given the standard monitoring of suspension those students in need of additional
supportive services or procedural safeguards to receive FAPE will be identified through the
team meetings and manifestations determination meetings. Supportive plans and services
will be developed and documented. Plans will be reviewed with progress reports or sooner
depending on the need.
Title/Role(s) of Responsible Persons:
Expected Date of
School Administrators, special education liaisons, ETF,
Completion:
counselors, special education director
11/06/2014
Evidence of Completion of the Corrective Action:
Decrease in suspension rates for students with disabilities.
Description of Internal Monitoring Procedures:
Monthly reports of incident and suspension. Intermittent record review of students with
behavioral difficulties.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 45 Procedures for suspension up to
Approved
10 days and after 10 days: General
Status Date: 01/22/2014
requirements
Basis for Status Decision:
The district's proposed corrective action does not include the development of procedures
for ensuring and providing consented-to related services and FAPE for students who are
removed from school for extended periods of time due to infractions involving possession
of drugs, weapons, and assault or felony charges as per MGL 71 37H 1/2 and placed in
Interim Alternative Education Settings (IAES).
Department Order of Corrective Action:
Develop specific procedures for ensuring FAPE to students with disabilities who are
excluded from school for infractions involving drugs, weapons, physical assault or felony
charges for periods of time beyond 10 days.
Required Elements of Progress Report(s):
By March 3, 2014, submit district procedures for ensuring provision of FAPE for students
removed from school for infractions involving drugs, weapons, physical assault or felony
charges, along with evidence of staff training that includes relevant special education staff
and principals. This evidence includes, but is not limited to, signed attendance sheets,
training agendas, and examples of training materials.
By May 3, 2014, conduct an internal review of students currently in IAES or long-term
home tutoring for evidence that students are receiving FAPE and all consented-to
services. Submit a detailed analysis that includes the number of student in home tutoring
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and/or IAES for infractions involving drugs, weapons, physical assault or felony charges,
who are receiving FAPE & consented-to services AND the number of students in long-term
exclusions (e.g., beyond 10 days) for non-37H1/2 issues. For any records found to be
non-compliant, please provide an analysis of the root cause(s) and any steps that the
district has taken to remedy the non-compliance.
*Please note that when monitoring the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who
conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
03/03/2014
05/03/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 46 Procedures for suspension of students with disabilities
Partially Implemented
when suspensions exceed 10 consecutive school days or a
pattern has developed for suspensions exceeding 10 cumulative
days; responsibilities of the Team; responsibilities of the district
Department CPR Findings:
Student records indicate that the district does not implement required procedures when a
suspension or pattern of suspensions exceeds 10 days. Specifically, the district does not
consistently conduct a manifestation determination when there is a change in placement,
such as when a student is suspended longer than 10 consecutive days or when the
student has a series of suspensions that are shorter than 10 consecutive days but
constitutes a pattern. In addition, the district routinely places students in interim
alternative educational settings for over 45 days for behaviors that do not involve
weapons, drugs, or the infliction of serious bodily injury.
Description of Corrective Action:
Given the standard monitoring of suspension those students in need of additional
supportive services or procedural safeguards to receive FAPE will be identified through the
team meetings and manifestations determination meetings. Supportive plans and services
will be developed and documented. Plans will be reviewed with progress reports or sooner
depending on the need. Train staff on the use appropriate use of alternative 45 day
placements.
Title/Role(s) of Responsible Persons:
Expected Date of
School Administrators, special education liaisons, ETF,
Completion:
counselors, special education director
11/06/2014
Evidence of Completion of the Corrective Action:
Decrease in school suspensions. Only those students who exhibit behaviors involving
drugs, weapons or inflict serious bodily injury will be in alternative 45 days placements.
Description of Internal Monitoring Procedures:
-Monthly incident and suspension reports. Team meeting and file review of students
placed in 45 day settings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 46 Procedures for suspension of
Approved
students with disabilities when
Status Date: 01/22/2014
suspensions exceed 10 consecutive
school days or a pattern has developed
for suspensions exceeding 10 cumulative
days; responsibilities of the Team;
responsibilities of the district
Basis for Status Decision:
The district's corrective action does not including training administrators, principals, and
staff on the requirements of conducting manifestation determinations and required
procedures when a suspension or pattern of suspensions exceeds 10 days or the
requirements for placing students into interim alternative educational settings.
Department Order of Corrective Action:
The district will train all administrators, Team chairs and applicable staff on the
requirements and procedures for conducting manifestation determinations and the
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appropriate use of placement into interim alternative educational settings.
Required Elements of Progress Report(s):
By March 3, 2014, submit evidence of staff training that includes relevant staff,
administrators, and principals on the requirements for conducting manifestation
determinations when a suspension or pattern of suspensions exceeds 10 days and the
requirements for placing student in IAES settings. This evidence includes, but is not
limited to, signed attendance sheets, training agendas, and examples of training
materials.
By May 3, 2014, conduct an internal record review following the implementation of all
corrective actions. Using the district's Aspen X2 database and monthly
incident/suspension reports, review the records of all students for evidence that 1)
manifestation determinations were conducted for students who received a suspension that
exceeds 10 days or had pattern of suspensions that exceeds 10 days; and 2) student who
are placed in IAES settings (e.g., 45 days or longer) had infractions involving possession
of drugs, weapons, and assault or felony charges. For any records found to be noncompliant, please provide an analysis of the root cause(s) and any steps that the district
has taken to remedy the non-compliance. This analysis is due by May 3, 2014.
Upon completion of the district’s corrective action activities, the Department will conduct
an onsite review of student records. This onsite visit will be scheduled during the 20132014 school year.
*Please note that when monitoring the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who
conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
03/03/2014
05/03/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 48 FAPE (Free, appropriate, public education): Equal
Partially Implemented
opportunity to participate in educational, nonacademic,
extracurricular and ancillary programs, as well as participation in
regular education
Department CPR Findings:
Student records and interviews indicate that special education students at Pawtucket Lake
Elementary School do not have an opportunity to participate in specials, such as music,
library, technology and gym.
Description of Corrective Action:
Train all staff on the requirements of Free and Appropriate Public Education. Complete
program review and equitability, gather data, develop subcommittee to ensure equitability
to access the general curriculum in the LRE exist in all schools throughout the district.
Hire and train appropriate level of staff to ensure access to "specials" is available to all
students. Topic to be included in ETF meetings/ file reviews.
Title/Role(s) of Responsible Persons:
Expected Date of
District and school administrators.
Completion:
09/01/2014
Evidence of Completion of the Corrective Action:
Students placed in substantially separate classes participate in art, music, physical
education, library, technology to an appropriate extent as evidenced through IEP
development.
Description of Internal Monitoring Procedures:
Review of student and teacher schedules through Aspen X2.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 48 FAPE (Free, appropriate, public
education): Equal opportunity to
participate in educational, nonacademic,
extracurricular and ancillary programs,
as well as participation in regular
education
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 01/22/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
See progress reporting requirements for Pawtucket Elementary students' access to music,
art, gym, technology, and library classes described in SE 20.
Progress Report Due Date(s):
03/03/2014
05/03/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 49 Related services
Partially Implemented
Department CPR Findings:
See SE 22.
Description of Corrective Action:
Training for administrators regarding roles and responsibilities, manifestations of
disabilities in the school environment, implications of suspending students with disabilities
and conducting manifestation meetings. Ensure Functional Behavioral Assessments are
utilized to help staff and student understand the purpose of a targeted behavior, Train
staff in appropriate support plans. Include administration and related support staff in this
training and program development.
Title/Role(s) of Responsible Persons:
Expected Date of
administrators, related service providers, ETFs
Completion:
11/06/2014
Evidence of Completion of the Corrective Action:
All students who exhibit a pattern of suspensions or receives a 10 day suspension will
have a manifestation meeting conducted and documented. Students whose behavior is a
manifestation of the disability will have a plan for support developed to increase students
skills and decrease behavioral difficulties. No student will be placed on home tutoring for
an indefinite period of time.
Description of Internal Monitoring Procedures:
Monthly report of incident and suspension reports completed at each school. Intermittent
student reviews conducted through Aspen X2.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 49 Related services
Corrective Action Plan Status: Approved
Status Date: 01/22/2014
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
See progress reporting requirements for SE 22 & SE 45.
Progress Report Due Date(s):
03/03/2014
05/03/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 51 Appropriate special education teacher licensure
Partially Implemented
Department CPR Findings:
A review of documentation indicates that several special education teachers throughout all
grade levels are not appropriately licensed.
Description of Corrective Action:
Review personnel records of all special education staff. Determine if each is working in
field of certification. Develop plan and timeline for staff to obtain appropriate certification.
Title/Role(s) of Responsible Persons:
Expected Date of
District and School administrators
Completion:
09/01/2014
Evidence of Completion of the Corrective Action:
All special education staff are appropriately certified through the MASS DESE.
Description of Internal Monitoring Procedures:
Review identified staff through DESE online records.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 51 Appropriate special education
teacher licensure
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 01/22/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 3, 2014, upon reviewing district personnel files, provide a complete list of all
special education teachers who are not appropriately licensed for their grade level or
assignment.
Also due on March 3, 2014, submit a detailed plan to ensure that appropriately licensed or
waivered special education teachers are providing services. Include specific actions for
each individual, along with timelines for implementation. In addition, if the district hires
new personnel, provide that individual's name, role, title, and license information.
Progress Report Due Date(s):
03/03/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 52 Appropriate certifications/licenses or other credentials -Partially Implemented
related service providers
Department CPR Findings:
A review of documentation indicates that several related service providers, including
social workers, guidance counselors, speech language pathologists, adaptive physical
education teachers, nurses, occupational therapists and board certified behavior analysts,
are not appropriately certified, licensed or board-registered, as appropriate.
Description of Corrective Action:
Review personnel records of all related service providers. Determine if each is working in
field of certification. Develop plan and timeline for staff to obtain appropriate certification.
Title/Role(s) of Responsible Persons:
Expected Date of
School and District Administrators
Completion:
09/01/2014
Evidence of Completion of the Corrective Action:
All related service providers are appropriately licensed and certified through appropriate
licensing agency and the MASS DESE .
Description of Internal Monitoring Procedures:
Review identified staff through DESE online records.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 52 Appropriate certifications/licenses
or other credentials -- related service
providers
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 01/22/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 3, 2014, upon reviewing district personnel files, provide a complete list of all
related service providers, including social workers, guidance counselors, speech language
pathologists, adaptive physical education teachers, nurses, occupational therapists and
board certified behavior analysts, who are not appropriately certified, licensed or boardregistered, as appropriate.
Also due on March 3, 2014, submit a detailed plan to ensure that appropriately licensed
related service personnel are providing services. Include specific actions for each
individual, along with timelines for implementation. In addition, if the district hires new
personnel, provide that individual's name, role, title, and license or certification
information.
Progress Report Due Date(s):
03/03/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 53 Use of paraprofessionals
Partially Implemented
Department CPR Findings:
Interviews report that paraprofessionals are not always supervised by a licensed and
certified professional who is proximate and readily available to provide such supervision.
Description of Corrective Action:
Provide training to all on roles and responsibilities for each member of the team. Train
teachers and ESPs on models of teaching, teaming, lesson plan development (including
the tasks and responsibilities of all adults in the classroom)Ensure schedule of supervision
for ESP are in place and followed.
Title/Role(s) of Responsible Persons:
Expected Date of
School administrators, ETF, special education teachers,
Completion:
educational support personnel (ESP)
11/06/2014
Evidence of Completion of the Corrective Action:
All instruction special education ESP are supervised by the appropriate licensed and
certified professional.
Description of Internal Monitoring Procedures:
Supervision schedules and intermittent lesson plan reviews.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 53 Use of paraprofessionals
Corrective Action Plan Status: Approved
Status Date: 01/22/2014
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 3, 2014, submit a narrative description of the district's revised procedures
ensuring that paraprofessionals are always supervised by a licensed and certified
professional who is proximate and readily available to provide such supervision, along
with evidence of staff training on these procedures, which will include but not be limited
to a training agenda, signed attendance sheet and copies of the materials presented.
By March 3, 2014, submit a sample of supervision schedules for paraprofessionals to
demonstrate the proximity of licensed and/or certified professionals available to provide
supervision.
Progress Report Due Date(s):
03/03/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 3 Access to a full range of education programs
Partially Implemented
Department CPR Findings:
See SE 20.
Description of Corrective Action:
Review of student access to programs, advertising of academic, occupational and
vocational programs through step up, student (and family) school tours, web pages, news
tweets, etc. Career and Interest inventories will be completed on each students in grade 8
or higher. Student support programs through guidance, adjustment counselors, athletics,
and dropout prevention programs are available to all students. Identify gaps in
programming and develop or adjust offerings where necessary.
Title/Role(s) of Responsible Persons:
Expected Date of
District and School Administrators, Guidance, ETFs
Completion:
11/06/2014
Evidence of Completion of the Corrective Action:
All students participate in interest inventories and meet with guidance prior to reaching
high school.
Description of Internal Monitoring Procedures:
Semester review teacher and student schedules through Aspen X2.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 3 Access to a full range of education
programs
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 01/22/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
See progress reporting requirements for SE 20.
Progress Report Due Date(s):
03/03/2014
05/03/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7A School year schedules
Partially Implemented
Department CPR Findings:
See SE 21.
Description of Corrective Action:
Identify programs subject to transportation issue, identify number of instructional minutes
missed due to transportation. Brainstorm ways of rectifying situation, analyze options and
ways and means of ensuring equitable instructional time. Review with all schools,
teachers, and transportation providers. Implement plan. Students who require a
shortened day due to disability will have it appropriately identified on the IEP.
Title/Role(s) of Responsible Persons:
Expected Date of
Special Ed. Director, Director of Transportation and Director of
Completion:
Support Services, ETFs, Guidance
11/06/2014
Evidence of Completion of the Corrective Action:
All students elementary school students will have 900 hours of structured learning time
unless otherwise specified on IEP or 504 plans. All secondary students will receive 990
hours of structured learning time unless otherwise specified on IEP or 504 plans.
Description of Internal Monitoring Procedures:
School calendar, bus schedules, and selected students schedules will be reviewed each
semester.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 7A School year schedules
Corrective Action Plan Status: Approved
Status Date: 01/22/2014
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
See progress reporting requirements for SE 21.
Progress Report Due Date(s):
03/03/2014
05/03/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 18 Responsibilities of the school principal
Partially Implemented
Department CPR Findings:
A review of student records indicates that when a student is referred for an evaluation to
determine eligibility for special education, the principal does not ensure that
documentation on the use of instructional supports, such as remedial instruction, Student
Assistance Team interventions or response to intervention supports, is provided as part of
the evaluation information reviewed by the Team when determining eligibility.
Description of Corrective Action:
Annually train all school administrators of roles and responsibilities regarding Student and
Teacher Assistance Teams ADA and IDEA requirements. Share intervention strategies and
resources among school teams. Standardize and distribute STAT procedures along with
504 and IDEA referral process and eligibility requirements. Follow up at leadership
meetings.
Title/Role(s) of Responsible Persons:
Expected Date of
School and District administrators
Completion:
11/06/2014
Evidence of Completion of the Corrective Action:
All schools will have regularly scheduled STAT teams utilizing a standardized process to
ensure equitability.
Description of Internal Monitoring Procedures:
Training sign in sheets, leadership meeting agendas. observation of STAT meetings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 18 Responsibilities of the school
principal
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 01/22/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 3, 2014, submit a narrative description of the district's revised procedures
ensuring that documentation on the use of instructional supports, such as remedial
instruction, Student Assistance Team interventions or response to intervention supports,
is placed in student files and available as part of the evaluation information reviewed by
Teams when determining eligibility, along with evidence of staff training on these
procedures, which will include but not be limited to a training agenda, signed attendance
sheet and copies of the materials presented.
Following implementation of all corrective actions, develop an appropriate sample of at
least 5 students per level (elementary, middle, HS) who were referred for determination
of eligibility for special education services after receiving instructional support and STAT
reviews. Review their records for evidence of documentation on the use of instructional
supports, such as remedial instruction, Student Assistance Team interventions or
response to intervention supports. Submit a detailed analysis of this internal review,
including the number of records reviewed and the number of records found to contain
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evidence of instructional support. For any records found to be non-compliant, please
provide an analysis of the root cause(s) and any steps that the district has taken to
remedy the non-compliance.
This analysis is due by May 3, 2014.
Progress Report Due Date(s):
03/03/2014
05/03/2014
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Haverhill Public School District
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: MARY MALONE/ASSISTANT SUPERINTENDENT
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: April 21, 2015
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: ELE 18
Records of ELL Students
Department CPR Finding: A review of student records and staff interviews indicate that the
district does not issue progress reports to parents of English learner education students.
Narrative Description of Corrective Action: The HPS has always issued progress reports to all
students. Last year it was brought to our attention that we needed a separate progress report for ELLs.
We developed a progress report that is specific to ELL Language Development and is issued to all
ELLs according to the same progress report distribution schedule as all other students.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Assistant Superintendent, ELE
Corrective Action Activity: Corrected in
Director, Principals
2012-2013-Progress Reports were sent out to
all ELLs in the 2012-2013 school year.
Evidence of Completion of the Corrective Action: Yes
Description of Internal Monitoring Procedures ELE Director and Building Principals observe
the distribution of progress reports to ELLS.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
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Required Elements of Progress Report(s):
Provide a blank copy of the ELL progress report.
Submit evidence of ELL staff training on the development and distribution of ELL progress
reports, including signed attendance sheets (with name and title) and agenda.
This progress report is due September 5, 2014.
The district will conduct an internal review of 20 ELE student records, representing a crosssection of the district’s schools, for evidence of ELL progress reports, translated as needed.
Provide a summary of the record review, including the total number of records reviewed, the
number of records found in compliance and the number of any records identified for
noncompliance. If continued noncompliance was identified, please determine a root cause of
noncompliance and indicate the corrective action to address such noncompliance. Please
submit the results of the review by December 1, 2014.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of the
person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s): September 5, 2014; December 1, 2014
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