MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Groton-Dunstable
CPR Onsite Year: 2010-2011
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 10/07/2011.
Mandatory One-Year Compliance Date: 10/07/2012
Summary of Required Corrective Action Plans in this Report
Criterion
SE 2
Criterion Title
Required and optional assessments
SE 3
SE 4
Special requirements for determination of specific learning
disability
Reports of assessment results
SE 6
Determination of transition services
SE 7
Transfer of parental rights at age of majority and student
participation and consent at the age of majority
Timeline for determination of eligibility and provision of
documentation to parent
Progress Reports and content
SE 9
SE 13
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
SE 18B
Criterion Title
Determination of placement; provision of IEP to parent
SE 22
IEP implementation and availability
SE 25
Parental consent
SE 32
Parent advisory council for special education
SE 34
Continuum of alternative services and placements
SE 35
Assistive technology: specialized materials and equipment
SE 49
Related services
SE 55
Special education facilities and classrooms
CR 18
Responsibilities of the school principal
CR 24
Curriculum review
CR 25
Institutional self-evaluation
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 2 Required and optional assessments
Partially Implemented
Department CPR Findings:
Student records indicated that the district does not consistently provide a history of the
student's educational progress in the general curriculum nor provide a complete
assessment by a teacher(s) with current knowledge regarding the student's specific
abilities (Education Status Assessments A and B).
Description of Corrective Action:
Director of PPS will provide training to the Team Chairs regarding the requirement for
completion of Ed Status Assessment A & B for all evaluation Team meetings.
Team Chairs will provide training to guidance staff in their respective buildings regarding
the requirement to complete the Ed Status Assessment A for every evaluation.
Principals and Team Chairs will provide training to all general education staff in their
respective buildings regarding the requirement to complete Ed Status Assessment B for all
students having an initial evaluation or a re-evaluation to determine eligibility for special
education.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Pupil Personnel Services
Completion:
Team Chairs
02/03/2012
School Principals
Evidence of Completion of the Corrective Action:
Agendas for trainings.
Sign-in sheets from trainings.
The Team Chair will collect the required documents (Ed Status A & B) from the
responsible staff members 2 days prior to the scheduled evaluation Team meeting.
Team Chairs will document in the IEP Process Log for every evaluation meeting that Ed
Status Assessment A & B are submitted for the Team meeting.
Ed Status Assessment A & B documents will be filed in the student file as part of the
evaluation packets upon the completion of the evaluation process
Description of Internal Monitoring Procedures:
The Director of PPS will review the IEP Process Log the beginning of each month to ensure
compliance.
The Director of PPS will do random spot checks at the beginning of each month of the files
of 3 students who have had evaluations to ensure compliance
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 2 Required and optional assessments
Corrective Action Plan Status: Approved
Status Date: 11/15/2011
Basis for Partial Approval or Disapproval:
The district has indicated that they will provide training to team chairpersons and have
proposed an internal monitoring system to ensure ongoing compliance.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will submit evidence of staff training on completion of Edducational
Assessments A & B, which will include but not be limited to a training agenda, attendance
sheet and copies of the materials presented. Please submit this to the Department on or
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Groton-Dunstable CPR Corrective Action Plan
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before by January 27, 2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by January 27, 2012.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by June 29, 2012.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
01/27/2012
06/29/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 3 Special requirements for determination of specific learning
Partially Implemented
disability
Department CPR Findings:
Student records and interviews indicated that when a student is suspected of having a
learning disability, IEP Teams do no consistently complete all four components of the
Specific Learning Disability process.
Description of Corrective Action:
Team Chairs and School Psychologists will train staff in their respective buildings
regarding required SLD forms.
SLD forms will be completed by the Team Chair and/or the School Psychologist at all
evaluation meetings where finding for eligibility is Specific Learning Disability.
Special Education teachers will complete appropriate SLD Observation forms on ESPED.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Pupil Personnel Services
Completion:
Team Chairs
02/03/2012
School Principals
Evidence of Completion of the Corrective Action:
Agendas from training meetings.
Sign-in sheets from trainings.
Team Chair will document on the IEP Process log the use of SLD forms for evaluation
meetings where the child is found eligible due to a specific learning disability.
Description of Internal Monitoring Procedures:
The Director of PPS will review the IEP process at the beginning of each month log for
compliance with this requirement.
The Director of PPS will review 2 random evaluations each month for evaluations where
the student was found eligible for special education due to a specific learning disability to
ensure compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 3 Special requirements for
Status Date: 11/15/2011
determination of specific learning
disability
Basis for Partial Approval or Disapproval:
The district has proposed training and monitoring that address the finding in this criteria.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide evidence of staff training on use of the SLD forms, which will
include but not be limited to a training agenda, attendance sheet and copies of the
materials presented. Please submit this to the Department on or before by January 27,
2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by January 27, 2012.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by June 29, 2012.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
01/27/2012
06/29/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 4 Reports of assessment results
Partially Implemented
Department CPR Findings:
Student records and staff interviews indicated that the summaries of the assessments are
not consistently made available at least two days prior to the IEP Team meeting.
Description of Corrective Action:
The district?s practice is to have the summaries of assessments available 2 days prior to
the Team meeting for all evaluation meetings including when the parent does not request
copies of the assessment summaries ahead of time.
The district has designed a new cover sheet for summary of assessment packets that
indicates the date that the packet is available for parents which is at least 2 days prior to
the Team meeting.
Training will be provided to all Team Chairs regarding the requirement that assessment
summaries must be available 2 days prior to the scheduled evaluation Team meeting if
the parent requests.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Pupil Personnel Services
Completion:
Team Chairs
02/03/2012
Evidence of Completion of the Corrective Action:
Agenda from training for Team Chairs.
Sign-in sheets from training.
Team chairs will indicate on the IEP Process Log the date that the summary of
assessments is required to be available to parents for all evaluation Team meetings and
evidence that the reports are available for parent pick up on the required date.
Description of Internal Monitoring Procedures:
Team Chairs will provide a copy of the IEP Process Log to the Director of PPS the first of
every month to indicate that compliance with this regulation has been met.
The Director of PPS will do spot checks at the beginning of each month of 3 evaluation
packets to ensure compliance with this regulation.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 4 Reports of assessment results
Corrective Action Plan Status: Approved
Status Date: 11/15/2011
Basis for Partial Approval or Disapproval:
The district has updated their procedures and has proposed an internal monitoring
process to ensure compliance with this criterion.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative description of their new procedures related to
availability of assessment reports along with evidence of staff training on these
procedures, which will include but not be limited to a training agenda, attendance sheet
and copies of the materials presented. Please submit this to the Department on or before
by January 27, 2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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implementation. Submit this information by January 27, 2012.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by June 29, 2012.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
01/27/2012
06/29/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 6 Determination of transition services
Partially Implemented
Department CPR Findings:
Student record reviews indicated that the district does not always review the Transition
Planning Form annually and update information on the form and the IEP, as appropriate.
Description of Corrective Action:
Team Chair will provide training for all liaisons responsible for completing the Transition
Planning Form.
Title/Role(s) of responsible Persons:
Expected Date of
Team Chair
Completion:
Director of Pupil Personnel Services
02/03/2012
Evidence of Completion of the Corrective Action:
Agendas from trainings at Middle School & High School
Sign-in sheets from trainings.
Team Chair will document on the IEP Process Log that a transition planning form has been
completed or updated for all students 14 years and older and that it is turned in with the
IEP.
The Team Chair will verify that the transition plan is properly developed.
Description of Internal Monitoring Procedures:
The Director of PPS will review the IEP Process Log for all secondary students the
beginning of every month.
The Director of PPS will review all Transition Planning Forms prior to being sent to the
parents along with the IEP.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 6 Determination of transition services
Corrective Action Plan Status: Approved
Status Date: 11/15/2011
Basis for Partial Approval or Disapproval:
The district has indicated that they will provide training to liasions at the middle and high
school and have proposed an internal monitoring system to ensure ongoing compliance.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will evidence of staff training on the transition planning forms, which will
include but not be limited to a training agenda, attendance sheet and copies of the
materials presented. Please submit this to the Department on or before by January 27,
2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by January 27, 2012.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by June 29, 2012.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
01/27/2012
06/29/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 7 Transfer of parental rights at age of majority and student
Partially Implemented
participation and consent at the age of majority
Department CPR Findings:
Student records and interviews indicated that the district does not consistently inform the
student of the rights that will transfer from the parent/guardian to the student upon the
student's 18th birthday.
Description of Corrective Action:
Director of PPS will train the High School Team Chair about the Age of Majority
requirement. Team Chair will provide training to special education liaisons for High School
students regarding Age of Majority requirement.
The Team Chair will review the Team meeting summary notes from all Team meetings for
students age 16 and older to ensure that the AOM discussion has taken place at the Team
meeting prior to the student?s 17th birthday. The Team Chair will make sure that the
discussion is properly noted on the student?s IEP and that, when appropriate, the
decision-making decision is indicated on Admin 1 of the IEP
Title/Role(s) of responsible Persons:
Expected Date of
Team Chair, High School
Completion:
Director of Pupil Personnel Services
02/03/2012
Evidence of Completion of the Corrective Action:
Agendas from trainings
Sign-in sheets
Team Chair will use the IEP Process Log to track proper AOM notification
Description of Internal Monitoring Procedures:
The Director of PPS will review the IEP Process Log tracking form quarterly.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 7 Transfer of parental rights at age of
Status Date: 11/15/2011
majority and student participation and
consent at the age of majority
Basis for Partial Approval or Disapproval:
Training to high school level team chairperson will be conducted and the PPS director has
indicated the use of a tracking form for internal monitoring.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide evidence of staff training on age of majority regulations, which
will include but not be limited to a training agenda, attendance sheet and copies of the
materials presented. Please submit this to the Department on or before by January 27,
2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by January 27, 2012.
Submit the results of an administrative review of student records. Indicate the number of
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by June 29, 2012.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
01/27/2012
06/29/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 9 Timeline for determination of eligibility and provision of
Partially Implemented
documentation to parent
Department CPR Findings:
Student records and staff interviews indicated that the district does not always meet the
requirement to make an eligibility determination within the 45- day timeline requirement.
Description of Corrective Action:
Director of PPS will provide training to Team Chairs regarding timelines. Team Chairs will
provide training to the liaisons in their buildings regarding the requirement that by the
45th day of receipt of parent permission to evaluate for an initial evaluation or
reevaluation the Team has determined eligibility and presented the parents with an IEP in
cases of eligibility.
Liaisons or the Team Chair will document situations when the 45-day timeline is not met
due to a Team meeting being rescheduled by request from a parent.
Title/Role(s) of responsible Persons:
Expected Date of
Team Chairs
Completion:
Director of Pupil Personnel Services
02/03/2012
Evidence of Completion of the Corrective Action:
Agenda from training for Team Chairs
Agendas from trainings for liaisons
Sign-in sheets from trainings
The IEP Process Log will be used to provide evidence that the 45-day timelines are met or
the reasons that a 45-day timeline is not met.
Description of Internal Monitoring Procedures:
The Director of PPS will review the IEP Process Log at the beginning of each month to
ensure compliance.
The Director of PPS will conduct random spot checks of the special education files of 3
students who have had evaluations each month.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 9 Timeline for determination of
Status Date: 11/15/2011
eligibility and provision of documentation
to parent
Basis for Partial Approval or Disapproval:
The district has indicated that they will provide training to team chairpersons and have
proposed an internal monitoring system to ensure ongoing compliance.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide evidence of staff training on timelines for eligibility, which will
include but not be limited to a training agenda, attendance sheet and copies of the
materials presented. Please submit this to the Department on or before by January 27,
2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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implementation. Submit this information by January 27, 2012.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by June 29, 2012.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
01/27/2012
06/29/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 13 Progress Reports and content
Partially Implemented
Department CPR Findings:
Student records and staff interviews indicated that progress reports are not always issued
for IEP goals. Progress reports are not always issued as often as parents are informed of
the progress of non-disabled students.
Description of Corrective Action:
Team Chairs will provide training for special education teachers and related service
providers regarding the appropriate content of and timelines for progress reports.
Team Chairs will develop and maintain a Progress Report Log to document and track that
required time lines are met for the delivery of progress reports to parents and that
progress reports are correctly written.
Title/Role(s) of responsible Persons:
Expected Date of
Team Chairs
Completion:
Director of Pupil Personnel Services
02/03/2012
Evidence of Completion of the Corrective Action:
Agendas from trainings in each building.
Sign-in sheets from the trainings.
Progress Report compliance logs maintained by the Team Chair is each building that
document satisfactory completion of progress reports each time students receive report
cards.
Copies of progress reports filed in the students file.
Description of Internal Monitoring Procedures:
Within two weeks of the Progress Reports being sent home to parents the Director of Pupil
Personnel Services will review the logs for compliance.
Once per quarter the Director of PPS will do a spot check of 5 student special education
files in each building to ensure compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 13 Progress Reports and content
Corrective Action Plan Status: Approved
Status Date: 11/15/2011
Basis for Partial Approval or Disapproval:
The district has updated their procedures and has proposed an internal monitoring
process to ensure compliance with this criterion.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative description of their procedures related to progress
reports along with evidence of staff training on these procedures, which will include but
not be limited to a training agenda, attendance sheet and copies of the materials
presented. Please submit this to the Department on or before by January 27, 2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by January 27, 2012.
Submit the results of an administrative review of student records. Indicate the number of
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by June 29, 2012.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
01/27/2012
06/29/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
Staff interviews and student records indicated that the district institutes policies with
regard to some related service placements that limit the availability of those services.
 For example, the district offers Occupational Therapy on a consult-basis only, at
both the middle school and high school levels. The district also initiated placement
changes through the IEP amendment process which limited students to either full
inclusion programming or substantially separate settings, in an effort to eliminate partial
inclusion or resource room settings.
Description of Corrective Action:
The district does not agree with the finding that it institutes POLICIES that limit the
availability of related services at the Middle and High Schools and POLICIES that students
are limited to either full inclusion or substantially separate classrooms. (Students who are
partially included at the HS-18, MS-13, FR-7 and SU-6.)
Training will be provided to Team Chairs by the Director of PPS, and to liaisons and
related service providers by the Team Chairs regarding the requirement in the regulations
that IEP Teams determine the type of services and related services to be provided to the
student including the location of those services that are not restricted to consult-only for
related services are not limited to either full inclusions or substantially separate
classrooms
Title/Role(s) of responsible Persons:
Expected Date of
Director of Pupil Personnel Services
Completion:
Team Chairs
02/03/2012
Evidence of Completion of the Corrective Action:
Agenda from training for Team Chairs
Agendas from trainings for Liaisons and related service providers.
Sign-in sheets from trainings
Team meeting summaries and IEPs for students from the Middle School and High School
who receive related services will provide evidence of compliance with the regulations.
Team meeting summaries and IEPs for students across the district will provide evidence of
a continuum of services both within and without the general education classroom based
on the individual needs of the students and the recommendations of the student?s Team.
Description of Internal Monitoring Procedures:
Director of PPS will review the IEPs of all students at the Middle and High School who
receive related services following the Team meeting and keep a log of the type of related
service.
Director of PPS will do a random check of 10 new district IEPs per month to review type
and location of service to ensure that services are not limited for individual students to
only an inclusion class or substantially separate classroom. A log will be kept of the IEP
reviews.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 18B Determination of placement;
Approved
provision of IEP to parent
Status Date: 11/15/2011
Basis for Partial Approval or Disapproval:
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This district has not fully addressed the issues identified in the finding, specifically that
the district is using IEP amendments to change placements.
Department Order of Corrective Action:
The district must conduct an analysis of policies and procedures related to the availability
of related services at all school levels. Further the district must provide training to team
chairpersons on the regulations related to IEP Amendments and the regulatory
requirements related to changing student placements.
Required Elements of Progress Report(s):
The district will provide a narrative description of their procedures and analysis related to
availability of related services at all school levels. Additionally the district will provide
evidence of staff training on use of amendments and changing IEP placement procedures,
which will include but not be limited to a training agenda, attendance sheet and copies of
the materials presented. Please submit this to the Department on or before by January
27, 2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by January 27, 2012.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by June 29, 2012.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
01/27/2012
06/29/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 22 IEP implementation and availability
Partially Implemented
Department CPR Findings:
Student records and staff interviews indicated that the district does not always ensure
that each student starts the year with an agreed-upon, consented-to Individualized
Education Program (IEP). Some district general education staff members were unsure
about their specific responsibilities related to the implementation of the student's IEP and
the specific accommodations, modifications, and support that must be provided to the
student.
Description of Corrective Action:
1.) Groton Dunstable Regional School District takes aggressive measures to ensure each
that student begins the year with a signed IEP. Mid summer the office of the Director of
PPS sends out reminders to parents of students with unsigned IEPs, followed up 2 weeks
later with a second reminder. 2 weeks later liaisons and PPS secretarial staff make
personal phone calls to parents. Certified letters are sent in situations when parents
continue to not respond. Meetings are scheduled with parents who have an issue with the
IEP in order to reach resolution. Service from the BSEA is sought in situations where
issues remain unresolved. The special education secretary maintains a log of all unsigned
IEPs and tracks steps taken to get parents signatures.
The Director of PPS will train Team Chairs and PPS Office secretaries regarding the
requirements that each student begins the school year with a signed IEP and the district
process for ensuring compliance.
2.) Each general education teacher will receive a copy of the current IEP for each student
they have on an IEP. The teacher will sign a document that they have received the IEP for
each student. When a new IEP is developed during the school year the general education
teacher will receive a copy of the new IEP and sign off upon receipt.
Team chairs will receive training regarding and the district-wide practice of making IEPs
available to all staff who are responsible for implementing an IEP.
Team Chairs with train their principals in the requirement of this mandate and the district
practice for implementation and compliance.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Pupil Personnel Services
Completion:
Team Chairs
02/03/2012
School Principals
Evidence of Completion of the Corrective Action:
Agendas from training of team chairs for #1 & 2
Agendas from trainings for liaisons and principals.
Sign-in sheets
Signature logs from general education teachers.
Description of Internal Monitoring Procedures:
1.)The Director of PPS reviews the unsigned IEP Log weekly.
2.)The Team Chairs will collect and maintain copies of the IEP receipt signature logs at
the beginning of the year and quarterly thereafter.
Team Chairs will notify their principal in cases of noncompliance with this requirement.
The Director of PPS will be review the signature logs at the beginning of the year and
quarterly thereafter.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 22 IEP implementation and
Status Date: 11/15/2011
availability
Basis for Partial Approval or Disapproval:
The district has created an action plan which includes training of both special education
and general education staff members, along with prposing and internal monitoring
process.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide evidence of staff training on these procedures relatd to ensuring
and IEP is place and that general education staff are aware of their responsibilities related
to the IEP. Evidence will include but not be limited to a training agenda, attendance sheet
and copies of the materials presented. Please submit this to the Department on or before
by January 27, 2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by January 27, 2012.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by June 29, 2012.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
01/27/2012
06/29/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 25 Parental consent
Partially Implemented
Department CPR Findings:
Student records indicated that some consented-to evaluations are not completed.
Description of Corrective Action:
All consented-to evaluations will be completed.
Title/Role(s) of responsible Persons:
Expected Date of
Team Chairs
Completion:
School Psychologists
02/03/2012
Director of Pupil Personnel Services
Evidence of Completion of the Corrective Action:
Agenda and sign-in sheet from Team Chairs training.
Description of Internal Monitoring Procedures:
The Director of PPS will review the IEP Process Log for this requirement at the beginning
of each month.
The Director of PPS will do a spot check of 3 evaluations at the beginning of each month
to ensure compliance with this requirement.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 25 Parental consent
Corrective Action Plan Status: Partially
Approved
Status Date: 11/15/2011
Basis for Partial Approval or Disapproval:
The district did not full describe the steps that will be taken to correct the issue and
ensure on going compliance with this criterion.
Department Order of Corrective Action:
The district must conduct an anaylsis of their procedures related to conducting consented
to evaluations and update their procedures and develop an internal monitoring process to
ensure compliance with this criterion.
Required Elements of Progress Report(s):
The district will provide a narrative description of their new procedures related to
conducting consented-to evaluation along with evidence of staff training on these
procedures, which will include but not be limited to a training agenda, attendance sheet
and copies of the materials presented. Please submit this to the Department on or before
by January 27, 2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by January 27, 2012.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by June 29, 2012.
*Please note when conducting administrative monitoring the district must maintain the
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following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
01/27/2012
06/29/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 32 Parent advisory council for special education
Partially Implemented
Department CPR Findings:
Parent Advisory Council (PAC) interviews and documentation indicated that while the PAC
meets with district officials, the council does not participate in the planning, development,
and evaluation of the school district's special education program.
Description of Corrective Action:
The Superintendent and the Director of Pupil Personnel services meet regularly with the
Special Education Parent Advisory Council (SEPAC). Discussions revolve around the
current status of special education in the district and planning for the next school year
including budget implications. The SEPAC has collaborated with the district in program
evaluations including a comprehensive survey and they were instrumental in an
evaluation and needs assessment for autism programs. The superintendent and Director
of PPS will meet with the SEPAC quarterly to continue to collaborative on planning,
development and evaluation of the special education program.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Pupil Personnel Services
Completion:
Superintendent
02/03/2012
Evidence of Completion of the Corrective Action:
Agendas from meetings between the superintendent, Director of PPS and SEPAC.
Sign-in sheets from meetings
Description of Internal Monitoring Procedures:
Director of PPS will maintain a file of the agendas and the sign-in sheets from the joint
SEPAC and administration meetings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 32 Parent advisory council for special
Status Date: 11/15/2011
education
Basis for Partial Approval or Disapproval:
The district has developed a system for PAC member participation in the planning,
development and evaluation of the ditrict's special education programming.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide a detailed narrative description of PAC activities related to planning that
are planned for the 2011-2012 school year. please include meeting dates, anticipated
participants and any other related materials such as meeting notices or calendars. Please
submit this to the Department on or before by January 27, 2012.
Please submit a detailed narrative summary of PAC particpation in planning, development
and evaluation activities for the 2011-2012 school year and an a description of the
anticipated activities for the 2012-2013 school year. Please be sure to include agendas,
attendees by name and role and other evidence. Please submit this to the Department on
or before by June 29, 2012.
Progress Report Due Date(s):
01/27/2012
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06/29/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 34 Continuum of alternative services and placements
Partially Implemented
Department CPR Findings:
The district instituted placement changes through the IEP amendment process to limit
program placements to full inclusion or substantially separate programs. Please see SE
18B for additional information.
Description of Corrective Action:
The district does not agree with the finding that students are limited to either full inclusion
or substantially separate classrooms. (Students who are partially included at the HS-18,
MS-13, FR-7 and SU-6.)
Training will be provided to Team Chairs by the Director of PPS, and to liaisons by the
Team Chairs regarding the requirement in the regulations that IEP Teams determine the
type of services including the location of those services that are not limited to full
inclusion or substantially separate classrooms.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Pupil Personnel Services
Completion:
Team Chairs
02/03/2012
Evidence of Completion of the Corrective Action:
Agenda from training for Team Chairs
Agenda from training for Liaisons.
Sign-in sheets from trainings
Team meeting summaries as well as IEPs for students across the district will provide
evidence of a continuum of services both within and without the general education
classroom based on the individual needs of the students and the recommendations of the
student?s Team.
Description of Internal Monitoring Procedures:
Team Chairs will review all IEPs and team meeting summaries from the meetings in their
buildings and indicate so in the IEP Process Log to ensure that services are delivered in
appropriate locations that are consistent with Team meeting decisions.
Director of PPS will do a random check of 10 new district IEPs per month to review type
and location of service to ensure that services are not limited for individual students to
only an inclusion class or substantially separate classroom. A log will be kept of the IEP
reviews
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 34 Continuum of alternative services
Approved
and placements
Status Date: 11/15/2011
Basis for Partial Approval or Disapproval:
This district has not fully addressed the issues identified in the finding, specifically that
the district is using IEP amendments to change placements. SEE SE 18B.
Department Order of Corrective Action:
The district must conduct an analysis of policies and procedures related to the appropriate
use of IEP amendments. Further the district must provide training to team chairpersons
on the regulations related to IEP Amendments and the regulatory requirements related to
changing student placements.
Required Elements of Progress Report(s):
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See required elements of progress reports in SE 18B.
Progress Report Due Date(s):
01/27/2012
06/29/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 35 Assistive technology: specialized materials and equipment
Partially Implemented
Department CPR Findings:
Student records indicated that the district does not routinely consider assistive technology
needs for students eligible for special education services.
Description of Corrective Action:
The Director of PPS will train the Team chairs regarding the requirement that assistive
technology is addressed at all Team meetings.
The Team Chairs will train the liaisons regarding the requirement that assistive technology
is addressed at all Team meetings.
The Summary of Team Meeting will include a statement documenting that necessary
accommodations, including assistive technology, have been discussed for students eligible
for special education services.
Title/Role(s) of responsible Persons:
Expected Date of
Liaisons
Completion:
Team Chairs
02/03/2012
Director of Pupil Personnel Services
Evidence of Completion of the Corrective Action:
Agendas from training
Sign-in sheets
Team Chairs will review Summaries of Team Meetings from all team meetings
The review and compliance will be indicated on the IEP Process Log
Description of Internal Monitoring Procedures:
Director of PPS will review the IEP Process Log at the beginning of each month to ensure
compliance with this requirement
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 35 Assistive technology: specialized
Status Date: 11/15/2011
materials and equipment
Basis for Partial Approval or Disapproval:
The district has indicated that they will provide training to team chairpersons and have
proposed an internal monitoring system to ensure ongoing compliance.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide evidence of staff training on requirements related to consideration
of assistive technology, which will include but not be limited to a training agenda,
attendance sheet and copies of the materials presented. Please submit this to the
Department on or before by January 27, 2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by January 27, 2012.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
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any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by June 29, 2012.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
01/27/2012
06/29/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 49 Related services
Partially Implemented
Department CPR Findings:
Staff interviews and student record reviews indicated that at the middle school and high
school levels occupational therapy is limited to a consult model only.
Description of Corrective Action:
The district does not agree with the finding that it limits the availability of occupational
services at the Middle and High Schools to a consult model. Student IEPs reflect the
recommendations of the Team.
Training will be provided to Team Chairs by the Director of PPS, and to liaisons and
related service providers by the Team Chairs regarding the requirement in the regulations
that IEP Teams determine the type of related services to be provided to the student
including the location of those services that are not restricted to consult-only for
occupational therapy.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Pupil Personnel Services
Completion:
Team Chairs
02/03/2012
Evidence of Completion of the Corrective Action:
Agenda from training for Liaisons
Agenda from training for occupational therapists.
Sign-in sheets from trainings
Team meeting summaries as well as IEPs for students from the Middle School and High
School who receive occupation therapy services will provide evidence of compliance with
the regulations.
Description of Internal Monitoring Procedures:
Director of PPS will review the IEPs of all students at the Middle and High School who
receive related services as they are processed as well as the Team meeting summaries to
ensure that O.T. is not limited to a consult only model when the Team has recommended
direct service. The Director will and keep a log of the O.T. service review.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 49 Related services
Corrective Action Plan Status: Partially
Approved
Status Date: 11/15/2011
Basis for Partial Approval or Disapproval:
This district has not fully addressed the issues identified in the finding, specifically that
occupational therapy is limited to a consult only model at the middle and high school.
Department Order of Corrective Action:
The district must conduct an analysis of policies and procedures related to the availability
of related services at the middle and high school levels.
Required Elements of Progress Report(s):
The district will provide a narrative description of their procedures and analysis related to
availability of related services at the middle and high school levels. Additionally the
district will provide evidence of staff training, which will include but not be limited to a
training agenda, attendance sheet and copies of the materials presented. Please submit
this to the Department on or before by January 27, 2012.
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Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by January 27, 2012.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by June 29, 2012.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
01/27/2012
06/29/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
Observations revealed that signs identify Speech/Language Services at the Florence
Roche Elementary that could stigmatize students.
Description of Corrective Action:
The sign indicating Speech/Language services has been removed and replaced with a sign
with just the name of the speech/language therapist. The school principal (new this year)
is aware that signs on classroom doors should not lead to the possibility of stigmatization
Title/Role(s) of responsible Persons:
Expected Date of
Principal of Florence Roche
Completion:
Director of Pupil Personnel Services
02/03/2012
Evidence of Completion of the Corrective Action:
Photo of the new sign
Description of Internal Monitoring Procedures:
The principal will ensure that the appropriate sign remains in place.
The Director of PPS will do quarterly spot checks and keep a running log of the
compliance with this requirement.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 55 Special education facilities and
Status Date: 11/15/2011
classrooms
Basis for Partial Approval or Disapproval:
The district has removed the sign at the Florence Roche Elementary School.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will submit a written statement of assurance from the superintendent that the
sign at the Florence Roche School has been removed. Please provide this to the
Department on or before January 13, 2012.
The district will provide confirmation regarding a scheduled onsite visit by the DESE to
review that the sign at the Florence Roche Elementary has been removed. Please provide
this to the Department on or before June 15, 2012.
Progress Report Due Date(s):
01/27/2012
06/29/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 18 Responsibilities of the school principal
Partially Implemented
Department CPR Findings:
Staff interviews indicated that teachers were generally unaware of the District Curriculum
Accommodation Plan ( DCAP) plan.
Description of Corrective Action:
The District created a District Curriculum Accommodation Plan in the Fall of 2010.
Title/Role(s) of responsible Persons:
Expected Date of
Superintendent of Schools
Completion:
Joseph A. Mastrocola
11/01/2011
Evidence of Completion of the Corrective Action:
Each Professional Staff member was provided a copy of the DCAP.
Description of Internal Monitoring Procedures:
The District will review the DCAP annually and provide a copy with any applicable changes
to each Principal for dstribution to staff members.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 18 Responsibilities of the school
Status Date: 11/15/2011
principal
Basis for Partial Approval or Disapproval:
The district has created a District Curriculum Accomodation Plan (DCAP) and has indicated
that it will be disseminated to staff.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide a copy of the DCAP and evidence that the plan has been disseminated to
staff at all schools within the district. Evidence will include but not be limited to a training
agenda, attendance sheet and copies of the materials presented and/or staff
acknowledgement forms. Please submit this to the Department on or before by January
27, 2012.
Progress Report Due Date(s):
01/27/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 24 Curriculum review
Partially Implemented
Department CPR Findings:
Documents and interviews indicated that not all individual teachers in the district review
all educational materials for simplistic and demeaning generalizations, lacking intellectual
merit, on the basis of race, color, sex, religion, national origin and sexual orientation.
Description of Corrective Action:
The District will ensure that individual teachers in the District review all educational
materials for simplistic and demeaning generalizations, lacking intellectual merit, on the
basis of race, color, sex, religion, national origin and sexual orientation.
Title/Role(s) of responsible Persons:
Expected Date of
Joseph A. Mastrocola
Completion:
Superintendent of Schools
10/07/2012
Evidence of Completion of the Corrective Action:
When the process is in place all educational materials will be void of any simplistic and
demeaning generalizations, lacking intellectual merit, on the basis of race, color, sex,
religion, national origin and sexual orientation and reviewed by individual teachers in
team meetings with Content Area Specialists.
Description of Internal Monitoring Procedures:
The District will follow up with Content Area Specialists to ensure the process was done
and will provide supporting evidence.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 24 Curriculum review
Corrective Action Plan Status: Approved
Status Date: 11/15/2011
Basis for Partial Approval or Disapproval:
The district has indicated that it will ensure that individual teachers review all educational
materials for bias and have indicated that there will be an internal monitoring process to
ensure ongoing compliance.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative description of their new procedures related to ensuring
that individual teachers in the District review all educational materials for simplistic and
demeaning generalizations, lacking intellectual merit, on the basis of race, color, sex,
religion, national origin and sexual orientation. Please provide evidence of staff training
on these procedures, which will include but not be limited to a training agenda,
attendance sheet and copies of the materials presented. Please submit this to the
Department on or before by January 27, 2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by June 29, 2012.
Progress Report Due Date(s):
01/27/2012
06/29/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 25 Institutional self-evaluation
Partially Implemented
Department CPR Findings:
Documentation and interviews indicated that the district does not evaluate all aspects of
its K-12 program annually to ensure that all students, regardless of race, color, sex,
religion, national origin, limited English proficiency, sexual orientation, disability, or
housing status, have equal access to all programs, including athletics and other
extracurricular activities.  
Description of Corrective Action:
The District will review all aspects of its K-12 program annually to ensure that all
students, regardless of race, color, sex, religion, national origin, limited English
proficiency, sexual orientation, disability, or housing status, have equal access to all
programs, including athletics and other extracurricular activities.
Title/Role(s) of responsible Persons:
Expected Date of
Joseph A. Mastrocola
Completion:
Superintendent of Schools
10/07/2012
Evidence of Completion of the Corrective Action:
A complete policy review will include but not limited to Civil Rights, McKinney-Vento
homeless students, academic and non-academic policies and scholarships.
Description of Internal Monitoring Procedures:
The District will review date and sign off on the policy review form.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 25 Institutional self-evaluation
Corrective Action Plan Status: Approved
Status Date: 11/15/2011
Basis for Partial Approval or Disapproval:
The district has indicated that they will review all aspects of its K-12 program annually to
ensure that all students, regardless of race, color, sex, religion, national origin, limited
English proficiency, sexual orientation, disability, or housing status, have equal access to
all programs, including athletics and other extracurricular activities.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will submit a written statement of assurance from the superintendent that the
district will review all aspects of its K-12 program annually to ensure that all students,
regardless of race, color, sex, religion, national origin, limited English proficiency, sexual
orientation, disability, or housing status, have equal access to all programs, including
athletics and other extracurricular activities. Please provide this to the Department on or
before January 27, 2012.
Please provide a narrative description of the review process, indicating the names and
dates of related activities, a summary of the results and next steps taken. Please provide
this to the Department on or before June 29, 2012.
Progress Report Due Date(s):
01/27/2012
06/29/2012
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