MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Granville
CPR Onsite Year: 2010-2011
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 08/23/2011.
Mandatory One-Year Compliance Date: 08/23/2012
Summary of Required Corrective Action Plans in this Report
Criterion
SE 2
Criterion Title
Required and optional assessments
SE 3
Special requirements for determination of specific learning
disability
IEP Team composition and attendance
SE 8
SE 9
SE 12
Timeline for determination of eligibility and provision of
documentation to parent
Frequency of re-evaluation
SE 14
Review and revision of IEPs
SE 18B
Determination of placement; provision of IEP to parent
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
SE 20
Criterion Title
Least restrictive program selected
SE 22
IEP implementation and availability
SE 32
SE 34
Parent advisory council for special education
Continuum of alternative services and placements
SE 53
Use of paraprofessionals
SE 54
Professional development
SE 55
Special education facilities and classrooms
SE 56
Special education programs and services are evaluated
CPR Rating
Partially
Implemented
Partially
Implemented
Not Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Not Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 2 Required and optional assessments
Department CPR Findings:
CPR Rating:
Partially Implemented
Description of Corrective Action:
not required
Anticipated Results:
not required
Title/Role(s) of responsible Persons:
Director of Special Education
Expected Date of
Completion:
11/15/2011
Evidence of Completion of the Corrective Action:
not required
Description of Internal Monitoring Procedures:
not required
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 2 Required and optional assessments
Corrective Action Plan Status: Approved
Status Date: 08/09/2011
Basis for Partial Approval or Disapproval:
Criterion Implemented
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Progress Report Due Date(s):
11/15/2011
04/13/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 3 Special requirements for determination of specific learning
Partially Implemented
disability
Department CPR Findings:
  Record review indicated that the district does not consistently document the
Team’s written determination as to whether or not the student has a specific learning
disability, which is signed by all members of the Team, or if there is a disagreement as to
the determination, one or more Team members do not document their disagreement.
Description of Corrective Action:
A review of the SLD forms and requirements will be conducted on the professional day august 31, 2011 by the Special Education Director. Staff will receive copies of the SLD
forms. Further training will be done with the Special Education staff at their regularly
scheduled weekly meetings. As students who are having difficulities are reviewed at the
student study team (GSAT), the #1 - Historical Review Form will be initiated. Results of
the GSAT will determin whether or not the student is able to demonstrate the processing
skills for his/her age in ELA or Math. Both #2 - Area of Concern and Evaluation Method
and #3 - Esclusionary Factors will be completed through the GSAT process. Form #4 will
be assigned to be completed during that process. The "Specific Learning Disability Team
Determination of Eligibility' form will be completed at the initial or re-evaluation meetings.
Anticipated Results:
Student records will have the appropriate
SLD forms with the 'SLD Team Determination of Eligibility' form signed by Team
members. Any disagreements will be documented.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
11/15/2011
Evidence of Completion of the Corrective Action:
A copy of the attendance and handout materials from the August 31st meeting will be
sent to DESE. A random review of student records will be conducted in the spring of 2012
using the 'Specific Learning Disability Eligibility Checklist' to determine if the appropriate
records have been completed and are on file.
Description of Internal Monitoring Procedures:
A listing selected records for review will be kept. The listing will include student name
and grade, reviewer and results. This listing will be signed and available if requested by
DESE.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 3 Special requirements for
Status Date: 09/27/2011
determination of specific learning
disability
Basis for Partial Approval or Disapproval:
The district has proposed staff training at the beginning of the 2011-12 school year
regarding the completion of SLD forms related to the Team's determination as to whether
or not the student has a specific learning disability. Additionally, the district has described
its internal monitoring process to ensure implementation and compliance with follow-up
self-assessment of SLD student records to be completed post-training in the Spring of
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2012.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By November 15, 2011, the district will submit evidence of training including agenda,
signed attendance sheets and sample completed SLD forms.
By April 13, 2012, the district will submit a report of the results of an internal review of
records of students who have been evaluated to determine a specific learning disability,
post-training, and include the following:
1. The number of student records reviewed
2. The number of student records found to be compliant
3. An explanation of the root cause for any continued noncompliance
4. A description of additional corrective actions taken by the district to address any
identified noncompliance.
Progress Report Due Date(s):
11/15/2011
04/13/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 8 IEP Team composition and attendance
Partially Implemented
Department CPR Findings:
Record review and interviews indicated that when required members of the Team do not
attend Team meetings, the district and the parent do not agree, in writing, that the
attendance of the Team member is not necessary, the district and the parent do not
agree, in writing, to excuse the required Team member’s participation and the Team
member does not provide written input into the development of the IEP to the parent and
the IEP Team prior to the meeting.
Description of Corrective Action:
At the August 31st staff meeting; all staff, regular and special educators, will be informed
of the requirements for TEAM meeting attendance and excusal forms if needed by the
Director of Special Education. Copies of Key Points of Team Meeting will be given to staff.
Special Needs staff who may chair TEAM meetings will be further trained in the use of the
excusal forms for TEAM meeting attendance. If a TEAM meeting member is excused, if
they have
information to share, a written copy of their information will be gathered and shared at
the meeting.
Anticipated Results:
Student records will have copies of any excusal forms and copies of the information
shared. Agreed upon exculs forms will be signed by parents.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
11/15/2011
Evidence of Completion of the Corrective Action:
A copy of the attendance sheet and materials that was passed out will be forwarded to
DESE. When used, the Excusal agreement will be included in the student folder. At the
student recrod review conducted in the spring of 2012. A review of TEAM attendance sign
in sheets will indicate if theire were excusals and the appropriate forms will be included in
the file.
Description of Internal Monitoring Procedures:
A listing selected records for review will be kept. The listing will include student name
and grade, reviewer and results. This listing will be signed and be available if requested
by DESE. Student records will be reviewed periodically to insure that the process and
procedures have been followed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 8 IEP Team composition and
Approved
attendance
Status Date: 09/27/2011
Basis for Partial Approval or Disapproval:
The district has proposed staff training regarding excusals and the availability of written
input to the parent, but if applicable, written input must be available to the parent PRIOR
to the meeting, if the Team member will not be in attendance.
The district has also submitted plans regarding internal monitoring and student record
self-evaluation post-training with periodic administrative review to ensure implementation
and compliance.
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Department Order of Corrective Action:
Required Elements of Progress Report(s):
By November 15, 2011, the district will submit evidence of training including agenda,
signed attendance sheets, and sample training materials regarding excusals and written
information provided to the parent prior to the Team meeting, for the excused member.
By April 13, 2012, the district will submit a report of the results of an internal review of
records, post-training, evaluating the use of excusals and provision of documentation to
parents when a Team member is excused and include the following:
1. The number of student records reviewed
2. The number of student records found to be compliant
3. An explanation of the root cause for any continued noncompliance
4. A description of additional corrective actions taken by the district to address any
identified noncompliance.
Progress Report Due Date(s):
11/15/2011
04/13/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 9 Timeline for determination of eligibility and provision of
Partially Implemented
documentation to parent
Department CPR Findings:
Record review, interviews and parent surveys indicated that the district does not
consistently conduct evaluations and provide the parent or guardian with a proposed IEP
and proposed placement within the required timelines .
Description of Corrective Action:
A process for setting timelines for evaluations, reviews and re-evaluations will be
established by the Director of Special Education. Meeting dates will be set to allow time
to complete assessments as needed, conduct TEAM meetings and develop IEPs' within the
required timelines. Review and re-evaluation meeting dates will be set before the current
IEP ends.
A comprehensive meeting notes summary sheet will be completed by the TEAM Chair for
all meetings. A copy of the summary sheet will be given to parents and a copy will be
included in the student folder. The summary will include service delivery grid information
as well as general notes from the meeting.
Anticipated Results:
A review of student records will indicate that meetings are held in a timely manner and
that parents/guardians receive documentation of IEP information at the TEAM meeting.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
11/15/2011
Evidence of Completion of the Corrective Action:
A review of student record data will be gaathered during the record review in the spring of
2012. The computerized information will show that meetings were held within the
required timeframe and parents received copies of the proposed IEP including the
placement page in a timely manner.
Description of Internal Monitoring Procedures:
The data from the data program used by special education will be review at least biweekly to ensure that timelines are being met and to set meetings before current plans
expire. During the week of March 12, 2012, records will be selected for review of the
time line data. A listing of records with student names, grade, reviewer and results will
be signed and kept on file.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 9 Timeline for determination of
Status Date: 09/27/2011
eligibility and provision of documentation
to parent
Basis for Partial Approval or Disapproval:
The district will be establishing a process with procedures to address meeting timelines
regarding evaluations and provision of proposed IEP and placement to parent.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By April 13, 2012 ,the district will submit a report of the results of an internal review of
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records, evaluating meeting timelines for(1) conducting evaluations, and (2)provision of
IEP and proposed placement to parents and include the following:
1. The number of student records reviewed
2. The number of student records found to be compliant
3. An explanation of the root cause for any continued noncompliance
4. A description of additional corrective actions taken by the district to address any
identified noncompliance.
Progress Report Due Date(s):
04/13/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 12 Frequency of re-evaluation
Partially Implemented
Department CPR Findings:
Record review, interviews and parent surveys indicated that the district does not
consistently conduct re-evaluations every three years, unless the parent and district agree
that it is unnecessary .
Description of Corrective Action:
Three year re-evaluations will be conducted for students with IEPs. Exceptions to this
process may include re-evaluations scheduled in less than three years for TEAM meetings
held to consider independent evaluations, or an agreement in writing between the
parent/guardian and the school that a completed three year evaluation is not necessary.
The Director of Special Education will oversee the scheduling of these evaluations to
insure that they are set in a timely manner and include all required assessments or
waivers signed by parent.
Anticipated Results:
Students wil Individual Educational Plans will have three year re-evaluations in a timely
manner as required. Any exceptions will be documented and signed.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
11/15/2011
Evidence of Completion of the Corrective Action:
A student record review will be conducted in the spring of 2012. Records will indicate that
re-evaulations were conducted or scheduled as required. The Semstracker data will show
the TEAM meeting schedules.
Description of Internal Monitoring Procedures:
A listing of selecgted records reviewed will be kept. This listing and a copy of the current
Semstracker data will be available for review if requested.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 12 Frequency of re-evaluation
Corrective Action Plan Status: Approved
Status Date: 09/27/2011
Basis for Partial Approval or Disapproval:
The district has presented a narrative description of its oversight and tracking system to
address non-compliance
regarding conducting re-evaluations when deemed necessary every three years.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By April 13, 2012 ,the district will submit a report of the results of an internal review of
records, evaluating meeting timelines for conducting re-evaluations and include the
following:
1. The number of student records reviewed
2. The number of student records found to be compliant
3. An explanation of the root cause for any continued noncompliance
4. A description of additional corrective actions taken by the district to address any
identified noncompliance.
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Progress Report Due Date(s):
04/13/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 14 Review and revision of IEPs
Partially Implemented
Department CPR Findings:
Record review and interviews indicated that annual review IEP Team meetings are not
scheduled far enough in advance to ensure that the Team meeting is held on or before
the anniversary date of the IEP.
Description of Corrective Action:
The Director of Special Education will establish a procedure to be certain that meetings
are scheduled in advance of the ending date of the IEP. The timeline will allow for
completion of an IEP and parental review. The reason for any re-scheduling of meetings
will be documented.
Anticipated Results:
Student records will show that meetings were scheduled to allow time for the new IEP
development before the ending date of the current IEP.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Educaiton
Completion:
11/15/2012
Evidence of Completion of the Corrective Action:
A review of student records in the spring of 2012 will show that meetings were scheduled
and held in a timely manner. A listing of the records that were reviewed including student
names, grade, and the reviewer will be kept on file.
Description of Internal Monitoring Procedures:
The scheduling of special needs student meetings will be discussed at the regular special
education meeting. The Semstracker data program will be reviewed to insure that all
student programs are scheduled in a timely manner.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 14 Review and revision of IEPs
Corrective Action Plan Status: Approved
Status Date: 09/27/2011
Basis for Partial Approval or Disapproval:
The district has presented a narrative of its process and procedure to address meeting
timelines to ensure that Team meetings will be held on or before the anniversary date of
the IEP.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By April 13, 2012 ,the district will submit a report of the results of an internal review of
student records to ensure that Team meetings are held on or before the anniversary date
of the IEP and include the following:
1. The number of student records reviewed
2. The number of student records found to be compliant
3. An explanation of the root cause for any continued noncompliance
4. A description of additional corrective actions taken by the district to address any
identified noncompliance.
Progress Report Due Date(s):
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04/13/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
Interviews and record review indicated that the district does not provide the parent with
two copies of the proposed IEP and proposed placement along with the required notice
immediately following the development of the IEP.
Description of Corrective Action:
The Special Education staff will receive guidance and instruction on the use of the TEAM
Summary Notes form. This form includes all parts of the IEP and is to be completed at
the TEAM meeting. Proposed service delivery and the placement information is a part of
the form. At the end of a TEAM meeting, parents will receive a copy of these notes as the
preliminary information to be included in the formal IEP document. The parent will be
asked to initial the school copy of the notes.
Anticipated Results:
At the conclusion of each TEAM meeting, parents and staff will have an understanding and
knowledge of the final IEP content. Parents will have a copy of the notes and a copy of
the notes will be included in the student folder.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
11/15/2011
Evidence of Completion of the Corrective Action:
A copy of the TEAM Summary Notes form will be forwarded to DESE. A random review of
student records wil be conducted in the spring of 2012. Records will be checked to the
TEAM Summary Notes.
Description of Internal Monitoring Procedures:
A listing of selected records for this review will be kept. The listing will include student
name and grade, reviewer and results. This listing will be available if requested.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 18B Determination of placement;
Approved
provision of IEP to parent
Status Date: 09/27/2011
Basis for Partial Approval or Disapproval:
The district must ensure that the parent receive TWO COPIES of the proposed IEP and
proposed placement along with the REQUIRED NOTICE.
Department Order of Corrective Action:
District training to staff members regarding provision of two copies of the proposed IEP
and proposed placement along with the required notice to be conducted prior to the first
progress report due date.
Required Elements of Progress Report(s):
By November 15, 2011, the district will submit evidence of training including agenda,
signed attendance sheets and training materials regarding provision of two copies of IEP
and proposed placement, along with notice and a narrative of an established internal
oversight and tracking system.
By April 13, 2012, the district will submit a report of the results of an internal review of
student records to determine provision of two copies of IEP to parent with proposed
placement and notice and include the following:
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1. The number of student records reviewed
2. The number of student records found to be compliant
3. An explanation of the root cause for any continued noncompliance
4. A description of additional corrective actions taken by the district to address any
identified noncompliance.
Progress Report Due Date(s):
11/15/2011
04/13/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 20 Least restrictive program selected
Partially Implemented
Department CPR Findings:
Record review indicated that if the student is removed from the general education
classroom at any time, the Team does not always state in the IEP why the removal is
considered critical to the student’s program and the basis for its conclusion that education
of the student in a less restrictive environment, with the use of supplementary aids and
services, could not be achieved satisfactorily, e.g. the Non-participation Justification
statement in the IEP is not being completed.
Description of Corrective Action:
All staff will be reminded at the August 31st staff meeting of the requirement that
students receive their special education services in the least restrictive environment.
Special Education staff will receive further information on the need to complete the Nonparticipation Justification statement in the IEP. Guidance on the requirement will be
discussed at the regular special education staff meetings. Itinerant and/or contracted
personnel will also receive information and be asked to justify their recommendations if
recommending a student be removed from the classroom. It will be noted in the training
and information sessions that removal from the classroom should only take place when
services and/or accommodations can not be conducted within the regular classroom
setting.
Anticipated Results:
The Individual Educational Plan for each student will have the Non-participation
Justification statement completed if the student is removed from his/her classroom for
special education services.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
11/15/2011
Evidence of Completion of the Corrective Action:
A copy of the agenda and the sign in log for the August 31st staff meeting is being sent to
DESE. Record reviews conducted during the spring of 2012 will have completed Nonjustification Participation statements when students are removed from the regular
classroom setting.
Description of Internal Monitoring Procedures:
The need to complete this section of the student IEP will be discussed at special education
staff meetings. A listing of the records that were reviewed will be kept. The listing will
include the student's name and grade, the reviewer's name and the results. This list will
be signed and available if requested.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 20 Least restrictive program selected
Corrective Action Plan Status: Approved
Status Date: 09/27/2011
Basis for Partial Approval or Disapproval:
The district has proposed staff training at the beginning of the 2011-12 school year
regarding the Team's determination of placement related to the least restrictive
environment and the accompanying completion of the non-participation justification
statement in the IEP. Additionally, the district has described its internal monitoring
process to ensure implementation and compliance with follow-up self-assessment of
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student records to be completed post-training in the Spring of 2012.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By November 15, 2011, the district will submit evidence of training including agenda,
signed attendance sheets and sample Non-justification Participation statements.
By April 13, 2012, the district will submit a report of the results of an internal review of
records of students regarding least restrictive environment and accompanying nonparticipation justification statements post-training, and include the following:
1. The number of student records reviewed
2. The number of student records found to be compliant
3. An explanation of the root cause for any continued noncompliance
4. A description of additional corrective actions taken by the district to address any
identified noncompliance.
Progress Report Due Date(s):
11/15/2011
04/13/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 22 IEP implementation and availability
Partially Implemented
Department CPR Findings:
Record review and interviews indicated that when a student moves to grades 7 and 8, the
district does not implement the IEP as written and changes are made pursuant to
scheduling.  In addition, parents are not always informed in writing of any delayed
services, reasons for delay, actions the school district is taking or alternative methods to
meet the goals on the IEP due to lack of classroom space or personnel.
Description of Corrective Action:
The service delivery grids of the Individual Educational Plan will be reviewed by the
special education staff at their regular weekly meetings to insure that services listed are
implemented. Changes in services or delays that are expected to last more than a two
week period in the provision of services will be documented. A letter will be sent to the
parent/guardian indicated the service delay, the reasons for the delay, possible
alternative methods to provide these services, and the efforts made to address the delay.
Anticipated Results:
there will be a listing of service delays and efforts to address these delays available.
Copies of letters sent to parents/guardians will be included in the student folders.
Information of the efforts to correct the delay and any alternative reviewed will be
documented.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
11/15/2011
Evidence of Completion of the Corrective Action:
The monitoring process will be continuous. A log of records reviewed with dates reviewed
will be kept.
Description of Internal Monitoring Procedures:
The listing of records reviewed will be available for review. It will include the date of
review and the reviewer's name.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 22 IEP implementation and
Status Date: 09/27/2011
availability
Basis for Partial Approval or Disapproval:
The district has proposed an internal oversight and tracking system to ensure
implementation of the IEP and, if necessary, correspondence and efforts for provision of
services.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By November 15, 2011, submit the date of the internal oversight and tracking system
implementation and copies of the procedures developed related to the criterion and
evidence that the policies/procedures and information on the tracking system has been
disseminated to Team Chairpersons. Evidence may include but not be limited to
memorandums, training/meeting agendas or email correspondence.
By April 14, 2012, the results of an administrative review of student records and include
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the following:
1. The number of student records reviewed
2. The number of student records found to be compliant
3. An explanation of the root cause for any continued noncompliance
4. A description of additional corrective actions taken by the district to address any
identified noncompliance.
.
Progress Report Due Date(s):
11/15/2011
04/13/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 32 Parent advisory council for special education
Not Implemented
Department CPR Findings:
Interviews indicated that the district does not have a special education parent advisory
council (PAC) at the present time. As a result, the PAC’s duties that include, but are not
limited to, advising the district on matters that pertain to the education and safety of
students with disabilities, as well as meeting regularly with school officials to participate in
the planning, development, and evaluation of the school district’s special education
programs are not being done.  Interviews indicate that the director has conducted
outreach to parents and scheduled the annual workshop on the rights of students and
their parents/guardians; however, there were no parents/guardians in attendance at this
meeting.
Description of Corrective Action:
A general meeting for parents will be held on or before October 28, 2011. All
parents/guardians of special education students will be sent a notice of this meeting and
invited to attend. The meeting notice will also be posted in the Town Office. The purpose
of the meeting will be: to review the Parents Rights and Reponsibilities; to seek parents
interested in developing a Parent Advisory Council; and to elect members to fill the
various positions of the PAC. Parents will also be given information and invited to attend
the Southwick-Tolland Regional School District Parent Advisory Council.
Anticipated Results:
The Granville Village School will have a Parent Advisory Council for Special Education.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
11/15/2011
Evidence of Completion of the Corrective Action:
An attendance sheet for the fall meeting will be kept. Notes from that meeting will
provide information for future planning of the Parent Advisory Council meetings.
Description of Internal Monitoring Procedures:
Meeting notes and attendance sheets of all PAC meetings will be available for review.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 32 Parent advisory council for special
Status Date: 09/27/2011
education
Basis for Partial Approval or Disapproval:
The district has presented a narrative of efforts to establish a viable PAC for the Granville
Public School District.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By November 15, 2011, please submit evidence of the Parent Invitation, notice and
attendance sheets with agenda, including Parents Rights and Responsibilities.
By April 13, 2012, please submit names of officers along with by-laws with meeting
schedules and accompanying agenda for the newly established PAC.
Progress Report Due Date(s):
11/15/2011
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04/13/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Granville CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 34 Continuum of alternative services and placements
Department CPR Findings:
Description of Corrective Action:
not required
Anticipated Results:
not required
Title/Role(s) of responsible Persons:
Director of Special Education
CPR Rating:
Partially Implemented
Expected Date of
Completion:
11/15/2011
Evidence of Completion of the Corrective Action:
not required
Description of Internal Monitoring Procedures:
not required
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 34 Continuum of alternative services
Status Date: 09/27/2011
and placements
Basis for Partial Approval or Disapproval:
Criterion is Implemented
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Progress Report Due Date(s):
11/15/2011
04/13/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Granville CPR Corrective Action Plan
22
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 53 Use of paraprofessionals
Partially Implemented
Department CPR Findings:
Interviews indicated that paraprofessionals are expected to implement instruction under
the supervsion of a licensed professional but that person is not always proximate and
readily available to provide such supervision.
Description of Corrective Action:
The Director of Special Education will oversee the management of the special education
staff. Special Needs teachers will develop a schedule for the paraprofessional staff which
will indicate the location of the paraprofessional and their instructional duties. When
paraprofessionals are assigned specific teaching activities with students, the special needs
teching staff will be directed to discuss the activities with the paraprofessional and be
available to the paraprofessional.
Anticipated Results:
Special Education teaching staff will be available to the paraprofessional staff and will
oversee the assigned teaching duties.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
11/15/2011
Evidence of Completion of the Corrective Action:
A questionnaire will be developed. The paraprofessional staff will be asked to answer
questions regarding their teaching duties and availability of supervising stafff. Responses
to the questionnaire will be in writing.
Description of Internal Monitoring Procedures:
Questionnaires will be available for review and will be dated. The questionnaire will be
sent to the paraprofessional staff twice during the school year. Results will be discussed
with the special education teachers who are responsible for the instructional assignments.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 53 Use of paraprofessionals
Corrective Action Plan Status: Approved
Status Date: 09/27/2011
Basis for Partial Approval or Disapproval:
The district will be establishing an oversight and monitoring system to ensure that
paraprofessionals are appropriately supervised by a licensed professional.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By November 15, 2011, please submit evidence of paraprofessionals' schedules.
By April 13, 2012, please submit results of paraprofessional questionnaires, with an
explanation of the root cause of noncompliance, if found along with a description of
additional corrective actions taken to address any continued identified noncompliance
regarding the use of paraprofessionals.
Progress Report Due Date(s):
11/15/2011
04/13/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Granville CPR Corrective Action Plan
23
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Granville CPR Corrective Action Plan
24
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 54 Professional development
Partially Implemented
Department CPR Findings:
Interviews and documentation indicated that state and federal special education
requirements and related local special education policies and procedures, as well as
analyzing and accommodating diverse learning styles of all students in order to achieve
an objective of inclusion in the general education classroom of students with diverse
learning styles, have not been addressed in professional development for several years
within the district.
Description of Corrective Action:
The Special Education Director will present updated and current requirements including
policies and procedures of state and federal laws at their regularly scheduled special
education staff meetings. Special education advisories and information from DESE will be
shared with the staff. The Special Education Director will attend the monthly regular
teaching staff meetings to share current information on special education issues. and
answer any inquires regarding regulations, etc.. On September 28th, the special needs
teachers will attend a workshop on writing measurable goals and objectives. On
September 29th and December 2nd; Bill Atwood from the Collins Educational Associates
will be at the granville School to conduct a training on differentiated instruction and the
diverse learning styles through tinking and writing skills across the curriculum. This inservice program will include both regular and special education staff. On November 1st, a
full day restraint training session will be
held for both regular and special education teachers and paraprofessionals.
Anticipated Results:
the Granville staff will be informed about special education requirements and related
information. The staff will also receive training on working with diverse learning styles in
the classroom.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
11/15/2011
Evidence of Completion of the Corrective Action:
Attendance sheets and agendas (as appropriate) will be kept.
Description of Internal Monitoring Procedures:
A listing of all workshops and in-service training programs that staff attend will be kept on
file for review.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 54 Professional development
Corrective Action Plan Status: Approved
Status Date: 09/27/2011
Basis for Partial Approval or Disapproval:
The district has proposed several scheduled professional development meetings to
implement the criterion.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By November 15, 2011, the district will submit evidence of professional development
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Granville CPR Corrective Action Plan
25
training regarding state and federal special education requirements and related local
special education policies and procedures, as well as analyzing and accommodating
diverse learning styles of all students in order to achieve an objective of inclusion in the
general education classroom of students with diverse learning styles including agenda,
signed attendance sheets and training materials.
Progress Report Due Date(s):
11/15/2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Granville CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
Observations indicated that the playground is not handicap accessible and thus minimizes
the inclusion of disabled students into the life of the school.
Description of Corrective Action:
Most of the fixed playground equipemtn is located in a 'pea stone type' space. There has
been a playground committee that has studied the access issue and reports of their
efforts are available. Cost issues have been a concern and plans for changing the space
where the playground equipment is located are being considered.
If there is a wheelchair bound student attending the Granville Village School, the recess
and playground activities for all students participating will be moved to accessible areas
on the fields or hardtop space. Activities may also be held in the gym for all students.
Currently, there are no students attending the Granville Village School that require the
use of a wheelchair.
The concern regarding the accessibility issue of the playground equipment will be
forwarded to the Superintendent of Schools and the Granville School Committee.
Anticipated Results:
The accessibility issue will be considered by the School Committee and efforts to resolve
the problem will be considered.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
11/15/2011
Evidence of Completion of the Corrective Action:
A copy of the letter to the Superintendent of Schools and the School Committee will be
available. School Committee minutes will reflect their discussion.
Description of Internal Monitoring Procedures:
Copies of letters will be available.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 55 Special education facilities and
Approved
classrooms
Status Date: 09/27/2011
Basis for Partial Approval or Disapproval:
The district has submitted its effort of evaluation of the playground as it relates to lack of
accessibility. The district must submit its plans to bring the playground into compliance.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By April 13, 2012, please submit to DESE the approved playground plans of handicap
accessibility.
Progress Report Due Date(s):
04/13/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Granville CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 56 Special education programs and services are evaluated
Not Implemented
Department CPR Findings:
Documentation and interviews indicated that the district does not regularly evaluate its
special education programs and services.
Description of Corrective Action:
The Special Education Director will initiate a [rocess to gather information to evaluate the
special education programs. The first step will be to send surveys to all regular and
special education teachers, paraprofessionals, administrators, support staff, and parents.
Information gathered from these surveys will be compiled and follow-up information
gathered. A random selection of student records will be reviewed using a checklist to
collect information on meeting timelines and goals. A copy of this checklist form will be
sent to DESE.
Anticipated Results:
The information gathered will indicate program success and areas of concern. These
concerns will then be addressed to improve procedures and services.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
11/15/2011
Evidence of Completion of the Corrective Action:
Copies of surveys and checklist data will be available in the spring of 2012.
Description of Internal Monitoring Procedures:
Special Needs staff will assist in the development of the questionnaires and record
reviews. Monitoring the results will be discussed at the regular weekly meetings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 56 Special education programs and
Status Date: 09/27/2011
services are evaluated
Basis for Partial Approval or Disapproval:
The district has proposed a means of self-evaluation of its special education programs and
services.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By April 13, 2012. please submit evidence of results of evaluation of special education
programs and services with accompanying plans for improvement regarding noted areas
of need.
Progress Report Due Date(s):
04/13/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Granville CPR Corrective Action Plan
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