MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Granby
CPR Onsite Year: 2010-2011
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 09/24/2011.
Mandatory One-Year Compliance Date: 09/24/2012
Summary of Required Corrective Action Plans in this Report
Criterion
SE 8
Criterion Title
IEP Team composition and attendance
SE 12
Frequency of re-evaluation
SE 55
Special education facilities and classrooms
SE 56
Special education programs and services are evaluated
CR 7B
Structured learning time
CR 9
Hiring and employment practices of prospective employers
of students
Notice to students 16 or over leaving school without a high
school diploma, certificate of attainment, or certificate of
completion
CR 16
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
CR 23
Criterion Title
Comparability of facilities
CR 24
Curriculum review
CR 25
Institutional self-evaluation
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 8 IEP Team composition and attendance
Partially Implemented
Department CPR Findings:
A review of student records and interviews with staff members indicated that the
district?s IEP Teams do not consistently have a representative of the school district who
has the authority to commit the resources of the district.
Description of Corrective Action:
An Evaluation Team Leader will be hired for each building. The Evaluation Team Leader
will have the authority to commit the resources of the district and will be present at all
Team meetings.
Title/Role(s) of responsible Persons:
Expected Date of
Marisa McCarthy
Completion:
01/01/2013
Evidence of Completion of the Corrective Action:
Evaluation Team Leader present at all Team meetings who has the authority to commit
the resources of the district.
Description of Internal Monitoring Procedures:
Review of attendance sheets
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 8 IEP Team composition and
Status Date: 11/14/2011
attendance
Basis for Partial Approval or Disapproval:
The district will ensure that at all Team meetings, including annual meetings, there will be
a person who has the authority to commit the resources of the district.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By February 28, 2012, submit a list of staff (title, building level) who have the authority
to commit district resources at annual Team meetings. Provide evidence that all
appropriate staff have been informed of the regulatory requirements of having a district
representative member who has the authority to commit district resources at annual
Team meetings, and have been provided the list of district staff who have the authority to
commit district resources. Evidence may include but not be limited to a copy of email or
written notification, the date(s) of professional development activity(ies), the agenda,
resource materials including the list of district staff with the authority to commit resources
and a list of those in attendance, and a list of those in attendance, including name(s),
their role(s), and signature(s).
By June 29, 2012, submit a narrative description of the results of an administrative
review, conducted subsequent to staff notice, of required team meeting attendance from
all building levels (E, MS, HS) Include the name and role of staff person(s) conducting the
review, the number of team meeting Attendance Sheets (N3A) reviewed from each level,
the number of meetings found in compliance with staff attendance requirements, and the
root cause(s) for any remaining instances of non-compliance, and further actions taken by
the district to remedy identified issues.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Granby CPR Corrective Action Plan
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* Please note when conducting internal monitoring that district must maintain the
following documentation and make it available to the Department upon request: a) List
of the student names and grade level for the records reviewed; b) Date of the review; c)
Name of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
02/28/2012
06/29/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Granby CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 12 Frequency of re-evaluation
Partially Implemented
Department CPR Findings:
A review of student records and interviews with staff members indicated that the district
is not consistently conducting re-evaluations every three years unless the parent and
district agree that it is unnecessary.
Description of Corrective Action:
All students will have re-evaluations every three years unless the parent and district
agree that it is unnecessary
Title/Role(s) of responsible Persons:
Expected Date of
Marisa McCarthy/Director of Pupil Services
Completion:
09/24/2012
Evidence of Completion of the Corrective Action:
All students will have re-evaluations every three years unless the parent and district
agree that it is unnecessary as evidenced by review of three year re-evaluation data in
the district online IEP system.
Description of Internal Monitoring Procedures:
-Staff have been trained on regulations and understand that all re-evaluations must
happen every three years unless the parent and district agree that it is unnecessary.
-Data tracking of three year re-evaluations reported to pupil services office and reviewed
by Director of Pupil Services
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 12 Frequency of re-evaluation
Corrective Action Plan Status: Approved
Status Date: 11/14/2011
Basis for Partial Approval or Disapproval:
All students with IEPs will have re-evaluations every three years unless the parent and
district agree that it is unnecessary.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By February 28, 2012, submit evidence that appropriate staff have been informed of the
regulatory requirement regarding frequency of re-evaluation timelines. Evidence may
include but not be limited to a copy of email or written notification, the date(s) of
professional development activity(ies), the agenda, resource materials, and a list of those
in attendance, including name(s), their role(s), and signature(s).
By February 28, 2012, submit a description of the tracking system, including names/roles
of person(s) responsible for the oversight, for ensuring that full re-evaluations are
conducted.
By June 29, 2012, submit a narrative description of the results of an administrative
review, conducted subsequent to staff notice, regarding the appropriateness and
frequency of student records with three-year re-evaluations from all building levels (E,
MS, HS). Include the name and role of staff person(s) conducting the review, the number
of student records reviewed from each level, the number of records found in compliance
with requirements and the root cause(s) for any remaining instances of non-compliance,
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Granby CPR Corrective Action Plan
5
and further actions taken by the district to remedy identified issues.
* Please note when conducting internal monitoring that district must maintain the
following documentation and make it available to the Department upon request: a) List
of the student names and grade level for the records reviewed; b) Date of the review; c)
Name of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
02/28/2012
06/29/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Granby CPR Corrective Action Plan
6
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
Observations and interviews demonstrated that, at all school buildings, special education
classrooms are clustered together and do not minimize the separation of special education
students. The classrooms for special education are not given the same priority as general
education programs in the allocation of instructional spaces.
Description of Corrective Action:
The Director of Pupil Services and principals of each school building have reviewed the
identified clustered special education classrooms and separated the rooms to minimize
clustering of special education students. The special education classrooms were given the
same priority as general education programs in the allocation of instructional spaces.
Title/Role(s) of responsible Persons:
Expected Date of
Marisa McCarthy/Director of Pupil Services
Completion:
Building Principals
09/24/2012
Evidence of Completion of the Corrective Action:
The special education classrooms have been given the same priority as general education
programs and are located throughout the school buildings with the same allocation of
instructional space as the general education classrooms.
Description of Internal Monitoring Procedures:
-Annual Review of assigned special education classrooms in each building
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 55 Special education facilities and
Status Date: 11/14/2011
classrooms
Basis for Partial Approval or Disapproval:
The district has reviewed the identified clustered special education classrooms and
separated the rooms to minimize clustering of special education students. The special
education classrooms are given the same priority as general education programs in the
allocation of instructional spaces.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By February 28, 2012, provide a copy of floor plan(s) indicating the location of the
classrooms used for special education programs in all buildings.
By June 29, 2012, provide confirmation regarding a scheduled onsite visit by DESE to
review the locations of the special education classrooms in all buildings.
Progress Report Due Date(s):
02/28/2012
06/29/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Granby CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 56 Special education programs and services are evaluated
Partially Implemented
Department CPR Findings:
Interviews and review of documentation indicated that special education programs and
services are not regularly evaluated.
Description of Corrective Action:
The Director of Pupil Services will annually evaluate different components of the special
education programs through observation of programs, review of data, and completion of
survey by parents, staff, and community.
Title/Role(s) of responsible Persons:
Expected Date of
Marisa McCarthy/Director of Pupil Services
Completion:
09/24/2012
Evidence of Completion of the Corrective Action:
Collected data will be filed and utilized to continuously improve special education
programming within the district.
Description of Internal Monitoring Procedures:
-annually identify areas of special education programming that will be evaluated and
conduct observations, review data, and conduct surveys.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 56 Special education programs and
Status Date: 11/14/2011
services are evaluated
Basis for Partial Approval or Disapproval:
The district will annually evaluate different components of the special education programs
through observation of programs, review of data, and completion of surveys by parents,
staff, and community.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By June 29, 2012, the district will submit a copy of the results of a written special
education evaluation based on the information stated above and indicate any changes
made as a result.
Progress Report Due Date(s):
06/29/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Granby CPR Corrective Action Plan
8
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7B Structured learning time
Partially Implemented
Department CPR Findings:
A review of district documentation and interviews with staff members indicated that
student in grades 7, 8, 11 and 12 are not consistently required by the district to take
physical education as required under M.G.L. c. 71, s. 3.
Description of Corrective Action:
Students in grades 7, 8, 11 and 12 will consistently be required by the district to take
physical education as required under M.G.L. c. 71, s. 3. The district will be making
changes to the current schedule to allow for all students in the identified grades to
participate in the required course.
Title/Role(s) of responsible Persons:
Expected Date of
Marisa McCarthy/Director of Pupil Services
Completion:
Peter Dufresne/Jr/Sr High School Principal
09/24/2012
Evidence of Completion of the Corrective Action:
Students in grades 7, 8, 11 and 12 will consistently be required by the district to take
physical education as required under M.G.L. c. 71, s. 3 as evidenced by review of
scheduling and graduation requirements.
Description of Internal Monitoring Procedures:
-Review of scheduling for students in grades 7, 8, 11 and 12
-physical education will be a required course for all students and will be scheduled by the
guidance counselor
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 7B Structured learning time
Corrective Action Plan Status: Approved
Status Date: 11/14/2011
Basis for Partial Approval or Disapproval:
Students in grades 7, 8, 11 and 12 will take physical education as required under M.G.L.
c. 71, s. 3 as evidenced by review of scheduling and graduation requirements.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By February 28, 2012, please submit a copy of the section to be included in the Granby
PS Program of Studies that reflects the annual requirement for physical education as well
as information regarding the requirement provided to students and parents for this
current school year. Additionally please also provide evidence, such as memos, emails or
meeting agendas that demonstrate that the district?s Guidance Department has been
informed of this requirement to ensure that all students meet this requirement during the
course selection process.
By June 29, 2012, submit a signed statement of assurance from the superintendent that
all students are taking physical education as required.
Progress Report Due Date(s):
02/28/2012
06/29/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Granby CPR Corrective Action Plan
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MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Granby CPR Corrective Action Plan
10
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 9 Hiring and employment practices of prospective employers
Partially Implemented
of students
Department CPR Findings:
A review of documentation and interviews with staff members indicated that that the
district does not require employers recruiting at the school to sign a statement that the
employer complies with applicable federal and state laws prohibiting discrimination in
hiring or employment practices.
Description of Corrective Action:
The district will require employers recruiting at the school to sign a statement that the
employer complies with applicable federal and state laws prohibiting discrimination in
hiring or employment practices.
Title/Role(s) of responsible Persons:
Expected Date of
Marisa McCarthy/Director of Pupil Services
Completion:
Peter Dufresne/Jr/Sr High School Principal
09/24/2011
Evidence of Completion of the Corrective Action:
Documentation of signed form required by all employers recruiting at the school that
states the employer complies with applicable federal and state laws prohibiting
discrimination in hiring or employment practices.
Description of Internal Monitoring Procedures:
-Creation of form that will require employers recruiting at the school to sign a statement
that the employer complies with applicable federal and state laws prohibiting
discrimination in hiring or employment practices.
-All employers recruiting at the school will be required to sign this form and a copy will be
kept on file within the district.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 9 Hiring and employment practices of
Status Date: 11/14/2011
prospective employers of students
Basis for Partial Approval or Disapproval:
The district will require employers recruiting at the school to sign a statement that the
employer complies with applicable federal and state laws prohibiting discrimination in
hiring or employment practices.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By June 29, 2012, please submit a copy of a statement that employers comply with
applicable federal and state laws prohibiting discrimination in hiring or employment
practices. Please include some examples of documents which have been signed by
employers recruiting at the high school.
Progress Report Due Date(s):
06/29/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Granby CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 16 Notice to students 16 or over leaving school without a
Partially Implemented
high school diploma, certificate of attainment, or certificate of
completion
Department CPR Findings:
A review of documentation and interviews demonstrated that the district does not send
annual written notice to former students who have not yet earned their competency
determination and who have not transferred to another school, to inform them of the
availability of publicly funded post-high school academic support programs and to
encourage them to participate in those programs.
Description of Corrective Action:
The school district will send annual written notice to former students who have not yet
earned their competency determination and who have not transferred to another school,
to inform them of the availability of publicly funded post-high school academic support
programs and to encourage them to participate in those programs.
Title/Role(s) of responsible Persons:
Expected Date of
Marisa McCarthy/Director of Pupil Services
Completion:
Peter Dufresne/Jr./Sr. High School Principal
09/24/2012
Evidence of Completion of the Corrective Action:
Copy of annual written notice to former students who have not yet earned their
competency determination and who have not transferred to another school, to inform
them of the availability of publicly funded post-high school academic support programs
and to encourage them to participate in those programs will be placed in a file maintained
in the guidance department.
Description of Internal Monitoring Procedures:
-A list of former students who have not yet earned their competency determination and
who have not transferred to another school will be kept by the guidance department.
-Annually a letter will be sent to these students to inform them of the availability of
publicly funded post-high school academic support programs and to encourage them to
participate in those programs will be placed in a file maintained in the guidance
department.
-A copy of the student list with letters will be maintained in the guidance department and
Pupil Services Office
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 16 Notice to students 16 or over
Status Date: 11/14/2011
leaving school without a high school
diploma, certificate of attainment, or
certificate of completion
Basis for Partial Approval or Disapproval:
The district will send an annual written notice to former students who have not yet earned
their competency determination and who have not transferred to another school, to
inform them of the availability of publicly funded post-high school academic support
programs and to encourage them to participate in those programs.
Department Order of Corrective Action:
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Granby CPR Corrective Action Plan
12
Required Elements of Progress Report(s):
By February 28, 2012, please submit a copy of the notification letter sent to all students
who have left Granby High School within the last 2 school years and had not earned their
competency determination or had not transferred to another school district. Provide
evidence of guidance staff training, such as memos, emails, meeting agendas, and signed
attendance sheets.
By June 29, 2012, subsequent to the training, submit a narrative description of the results
of an administrative review of students who require annual notification. Include the name
and role of staff person(s) conducting the review, the number of letters reviewed, the
number of letters found in compliance with requirements and further actions taken by the
district to remedy any issues identified.
* Please note when conducting internal monitoring that district must maintain the
following documentation and make it available to the Department upon request: a) List
of the student names and grade level for the records reviewed; b) Date of the review; c)
Name of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
02/28/2012
06/29/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Granby CPR Corrective Action Plan
13
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 23 Comparability of facilities
Partially Implemented
Department CPR Findings:
Observations and interviews demonstrated that, at all school buildings, special education
classrooms are clustered together and do not minimize the separation of special education
students. The classrooms for special education are not given the same priority as general
education programs in the allocation of instructional spaces.
Description of Corrective Action:
The Director of Pupil Services and principals of each school building have reviewed the
identified clustered special education classrooms and separated the rooms to minimize
clustering of special education students. The special education classrooms were given the
same priority as general education programs in the allocation of instructional spaces.
Title/Role(s) of responsible Persons:
Expected Date of
Marisa McCathy/Director of Pupil Services
Completion:
Building principals
09/24/2012
Evidence of Completion of the Corrective Action:
The special education classrooms have been given the same priority as general education
programs and are located throughout the school buildings with the same allocation of
instructional space as the general education classrooms.
Description of Internal Monitoring Procedures:
-Annual Review of assigned special education classrooms in each building
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 23 Comparability of facilities
Corrective Action Plan Status: Approved
Status Date: 11/14/2011
Basis for Partial Approval or Disapproval:
The district has reviewed the identified clustered special education classrooms and
separated the rooms to minimize clustering of special education students. The special
education classrooms are given the same priority as general education programs in the
allocation of instructional spaces.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By February 28, 2012, provide a copy of floor plan(s) indicating the location of the
classrooms used for special education programs in all buildings.
By June 29, 2012, provide confirmation regarding a scheduled onsite visit by DESE to
review the locations of the special education classrooms.
Progress Report Due Date(s):
02/28/2012
06/29/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Granby CPR Corrective Action Plan
14
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 24 Curriculum review
Partially Implemented
Department CPR Findings:
Interviews with staff members and a review of district documentation demonstrated that
the district does not have a formal process for individual teachers to review educational
curricula for bias and discrimination.
Description of Corrective Action:
The district will create a formal process for individual teachers to review educational
curricula for bias and discrimination through creation of a policy, procedures and staff
training
Title/Role(s) of responsible Persons:
Expected Date of
Marisa McCarthy/Director of Pupil Services
Completion:
Building Principals
09/24/2012
Evidence of Completion of the Corrective Action:
-Policy
-Procedures
-Staff will all understrand and utilize a formal process to review educational curricula for
bias and discrimination
Description of Internal Monitoring Procedures:
-Annual review of policy and procedures by principal
-Sign off of staff that they have received training, understand how to review educational
curricula for bias and discrimination, and will apply procedures to review educational
curricula for bias
-Online posting of policy and procedures
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 24 Curriculum review
Corrective Action Plan Status: Approved
Status Date: 11/14/2011
Basis for Partial Approval or Disapproval:
The district will create a formal process for individual teachers to review educational
curricula for bias and discrimination through creation of a policy, procedures and staff
training.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By February 28, 2012, please submit a copy of the procedure and rubric for material and
textbook review. Provide evidence of training including agenda, handouts and signed
attendance sheet that demonstrate that teachers and administrators have been trained in
the review of curricular materials.
By June 29, 2012, submit a plan for the annual professional development training and the
district's annual review of curriculum materials or textbooks and any changes made as a
result.
Progress Report Due Date(s):
02/28/2012
06/29/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Granby CPR Corrective Action Plan
15
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Granby CPR Corrective Action Plan
16
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 25 Institutional self-evaluation
Partially Implemented
Department CPR Findings:
Interviews with staff members and a review of district documentation indicated that the
district does not conduct a program evaluation annually to ensure that all students have
equal access to all programs.
Description of Corrective Action:
The district has signed a contract with K12Insight to provide online surveys as a means of
annually evaluating programming.
Title/Role(s) of responsible Persons:
Expected Date of
Marisa McCathy/Director of Pupil Services
Completion:
09/24/2012
Evidence of Completion of the Corrective Action:
-Conduct annual survey
-Use data to drive district programming and professional development
Description of Internal Monitoring Procedures:
-Minimum of annual surveys to staff, families, and communities
-Minimum of annual review of survey results by administrative team
-Professional development based upon survey results
-Programming based upon data received through survey
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 25 Institutional self-evaluation
Corrective Action Plan Status: Approved
Status Date: 11/14/2011
Basis for Partial Approval or Disapproval:
The district will conduct a civil rights program evaluation annually to ensure that all
students have equal access to all programs.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By June 29, 2012, the district will submit a copy of the written civil rights program
evaluation and include any changes made as the result of the review.
Progress Report Due Date(s):
06/29/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Granby CPR Corrective Action Plan
17