MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Frontier Regional School District and School Union # 38
Corrective Action Plan Forms
Program Area: Special Education
Prepared by: ______________________________
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: March 16, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 8 IEP Team composition and
Rating: Partially Implemented
attendance
Department CPR Finding: Student records and interviews indicated that regular education teachers
at Frontier Regional School are not always present at IEP Team meetings when required.
Narrative Description of Corrective Action:
1. Frontier Regional School has hired a Special Education Team Leader to ensure compliance with the
IEP team process. This full-time position oversees the IEP process and due process compliance.
2. The District will review and revise its Special Education Policy and Procedures Manual.
3. The District will conduct training for staff and administrators to ensure understanding of the IEP
process and due process compliance. The policy and procedure manual will include specific
information regarding SE 8, IEP team composition and attendance.
4. A copy of the policy and procedural manual will be dispersed to all Special Education Liaisons,
Team Leader, and Administrators.
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Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
1. Hiring a special education team leader –
completed.
Director of Special Education
2. Policy and Procedures manual revision
completed by 9/1/10
3. Training take place no later than 10/10
4. The manual will be dispersed at the time of
the training.
Evidence of Completion of the Corrective Action:
1. Team Leader hiring letter
2. Copy of Frontier Regional Special Education Policy and Procedures Manual
3. Training agenda
4. Sign in sheet
Description of Internal Monitoring Procedures: Special Education Director will review meeting
attendance sheets when reviewing IEP prior to signing LEA assurance and sending IEP to parents.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 8
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By October 18, 2010, submit the following:
1. Team Leader hiring letter
2. Copy of district procedures to ensure required staff persons attend IEP Team meetings from
the Frontier Regional Special Education Policy and Procedures Manual
3. Training agenda on requirements of Team composition
4. Sign in sheet for attendance at training on requirements of Team composition
By November 30, 2010, submit a report on the internal review of IEP meeting attendance
sheets and submit a report on the number of records reviewed, the number that demonstrated
all required Team members were in attendance, root causes for any noncompliance, and any
corrective actions taken to ensure that all student files are in full compliance.
The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records reviewed,
date of the review, name(s) of person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s): October 18, 2010 and November 30, 2010
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 14 Review and revision of
Rating: Partially Implemented
IEPs
Department CPR Finding: Student record review and interviews indicated that the district did not
always hold a Team meeting to consider the student’s progress and to review, revise, or develop a new
IEP or refer the student for a re-evaluation, as appropriate within one year of the anniversary date of
the IEP.
Narrative Description of Corrective Action:
1. Frontier Regional School has hired a Special Education Team Leader to ensure compliance with the
IEP process. This full time position oversees the IEP process and ensures compliance with regulatory
requirements.
2. Within the first 2 weeks of the school year an all staff special education training will occur and the
special education procedures manual will be reviewed and dispersed. All liaisons will receive a list of
students that include IEP start date, ending date, and IEP review date.
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
1. Completed
2. 9/15/10
Director of Special Education
Evidence of Completion of the Corrective Action:
1. Hiring letter
2. Training agenda
3. Sign in sheet from training
4. Each liaison will sign off that they have received a list of students including IEP start date,
end date, and IEP review date
Description of Internal Monitoring Procedures:
The Director of Special Education or Team Leader will check the status of IEP reviews
quarterly to ensure all have been completed within one year of the anniversary date of the IEP.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 14
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By October 18, 2010, submit the following:
1. Team Leader hiring letter
2. Agenda for training on requirement to conduct an IEP meeting at least annually and more
often if necessary
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3. Sign in sheet for attendance at training on requirement to hold IEP meeting at least annually
4. Lists given to responsible staff persons of important IEP dates for students on their caseload
By November 30, 2010, submit a report on the internal review of compliance with IEP
timelines, which includes the number of student files that had annual review meetings since
the training, the number of student files that had proposed IEPs developed prior to the
expiration date of the former IEP, root causes for any noncompliance, and any corrective
action taken to ensure full compliance.
The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records reviewed,
date of the review, name(s) of person(s) who conducted the review, with roles and signatures.
Progress Report Due Date(s): October 18, 2010 and November 30, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: SE 18B Determination of
placement; provision of IEP to parent
Department CPR Finding: Student record review and interviews indicated that the district did not
always provide the parent with a copy of the proposed IEP within the required timelines.
Narrative Description of Corrective Action:
1. Frontier Regional School has hired a Special Education Team Leader to oversee the IEP
process and ensure compliance with regulatory timelines.
2. The District will review and revise its Special Education Policy and Procedures Manual. The
policy and procedures manual will include specific information and procedural requirements
regarding SE18B
3. The District will conduct training for all special education liaisons to ensure understanding
of regulatory requirements and district procedures.
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
Director of Special Education
1. Completed- Fully completed by 9/15/10
Evidence of Completion of the Corrective Action:
1. Hiring Letter
2. Policy and Procedures Manual
3.Training agenda and sign in sheet
Description of Internal Monitoring Procedures: The Special Education Director will closely
monitor the timeline between when an IEP meeting is held and when it is mailed out to parents by
reviewing the dates on every IEP upon receiving the proposed IEP for signature.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 18B
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By October 18, 2010, submit the following:
1.Team Leader hiring letter
2. Specific information and procedural requirements to ensure compliance with regulatory
timelines from the Policy and Procedures Manual
3. Agenda and sign in sheet from district’s training on procedural requirements to ensure
compliance with regulatory timelines
By November 30, 2010, submit a report on the internal review of compliance with IEP
timelines, which includes the number of student files that had an IEP review meetings since
the training, the number of student files that had an IEP given to the parents within required
timelines, root causes for any noncompliance, and any corrective action taken to ensure full
compliance.
The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records reviewed,
date of the review, name(s) of person(s) who conducted the review, with roles and signatures.
Progress Report Due Date(s): October 18, 2010 and November 30, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 25 Parental Consent
Rating: Partially Implemented
Department CPR Finding: Interviews and student record review indicated that at the high school the
district does not always obtain parental consent to the services proposed on a student’s IEP before
providing such services.
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Narrative Description of Corrective Action:
1. Frontier Regional School has hired a Special Education Team Leader to ensure compliance with the
IEP process and regulatory requirements. This full time position oversees the IEP process and due
process compliance.
2. The District will review and revise its Special Education Policy and Procedures Manual.
3. The District will conduct training for all special educators on the IEP process and due process
compliance.
4. At the beginning of each school year (and updated quarterly) a list of students that includes the
active IEP dates and type of service will be issued to each liaison.
5. List of unsigned IEPs will be sent to each liaison quarterly and will be reviewed by the Special
Education Team leader.
Title/Role of Person(s) Responsible for
Implementation: Director of Special Education
Expected Date of Completion for Each
Corrective Action Activity: 9/15/10
Evidence of Completion of the Corrective Action:
1. Team Leader hiring letter
2. Revised Policy and Procedures Manual
3. Training agenda and sign in sheet.
4. Sample of student list by IEP dates and service delivery.
5. Copy of memo
Description of Internal Monitoring Procedures: Director of Special Education and Special
Education Team Leader will randomly select students quarterly to ensure that parental consent has
been given for the services being delivered.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 25
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By October 18, 2010, submit the following:
1. Team Leader hiring letter
2. Revised procedures from the Policy and Procedures Manual to ensure that services of a
newly developed IEP are implemented immediately upon receipt of parental signature
3. Agenda from staff training on this topic
4. Signatures of special educators at the high school in attendance at this training
5. Lists given to the special education liaison(s) at the beginning of the 2010-2011 academic
year with the name, important IEP dates and type of services required to be provided to all
students with an IEP.
By November 30, 2010, submit a report on the internal second quarter review of procedures at
the high school to notify staff members when an IEP has been signed and services of the
newly developed IEP must be immediately implemented. This report must include information
on the number of student files reviewed since the training, the number of student files that
received changed IEP services before the newly developed IEP was signed by the parent, root
causes for any noncompliance, and any corrective action taken to ensure full compliance.
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The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records reviewed,
date of the review, name(s) of person(s) who conducted the review, with roles and signatures.
Progress Report Due Date(s): October 18, 2010 and November 30, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 55 Special education
Rating: Partially Implemented
facilities and classrooms
Department CPR Finding: At the Frontier Regional School two high school level Life Skills classes
(i.e., rooms 106 and 108) are located in the middle school wing thereby limiting students’ interactions
with peers. At the Sunderland Elementary School the occupational therapy (OT) and physical therapy
(PT) classrooms are located in the Kindergarten wing of the school within an unconverted locker room
that offers inadequate ventilation, lighting, and heating.
Narrative Description of Corrective Action:
1. The high school level Life Skills room that was located in the middle school wing (room 106) has
been relocated to room 101 of the High School.
2. The high school level Life Skills room that was located in room 108 has been relocated to room 109.
However, upon serious consideration and input from students participating in the Life Skills Program it
remains in the M.S. wing. The reasons for this decision include:
 Students concern that the high school wing is too busy and over stimulating.
 Room 109 affords a ready entrance and exit for students coming from and going to their worksites.
 The space made available in room 109 is significantly larger than rooms in the high school and
includes kitchen facilities. (The kitchen facilities allowed the program to expand its curriculum to
include cooking.)
 Room 109 allows for the occupational and physical therapy room to be adjacent to the life skills
room; this is an essential component of the program.
3. At Sunderland Elementary School the occupational and physical therapy room has been moved from
the locker room to a full size classroom next to the gym.
Title/Role of Person(s) Responsible for
Implementation:
Director of Special Education and Principals
Expected Date of Completion for Each
Corrective Action Activity:
Completed
Evidence of Completion of the Corrective Action: Floor Plans of School demonstrating room
changes.
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Description of Internal Monitoring Procedures: The Special Education Director will tour each
school building at the beginning of each school year to ensure special education facilities and
classrooms meet the standards of SE55.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 55
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By October 18, 2010, submit floor plans of schools that
indicate the following classroom locations:
 High school level Life Skills class is now in room 101 and is no longer in room 106 in the middle
school wing
 High school level Life Skills room is now in room 109 and no longer in room 108
 Occupational and physical therapy room at Sunderland Elementary School is now in a full-size
classroom next to the gym and no longer in the locker room
Progress Report Due Date(s): October 18, 2010
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Frontier Regional School District and School Union # 38
Corrective Action Plan Forms
Program Area: Civil Rights
Prepared by: _______________________________
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: March 16, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 6 Availability of in-school
programs for pregnant students
Rating: Not Implemented
Department CPR Finding: Documentation review and interviews indicated that the district does not
have a policy regarding pregnant students.
Narrative Description of Corrective Action: The District has developed a policy regarding pregnant
students consistent with Title IX: 20 U.S.C. 1681; 34 CFR 106.40. The policy will be presented to
school committees for approval and presented to all faculty and staff.
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
1. The District has developed a policy
(completed).
2. Approval by the school committees will be
completed by 5/10 and
3. The policy will be presented to all faculty
and staff by 9/15/10. Full completion 9/15/10.
Title IX Coordinator and Director of Special
Education
Evidence of Completion of the Corrective Action:
1. Copy of the developed policy
2. Copy of policy with school committees’ approval of the policy
3. Copy of faculty meeting agenda and sign in sheet
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Description of Internal Monitoring Procedures: The guidance department will monitor pregnant
students’ educational program and document graduation rates.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 6
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By October 18, 2010, submit the following to the
Department:
1. Copy of the district’s policy on availability of in-school programs for pregnant students with
school committees’ approval of the policy
2. Agenda of faculty meeting where this policy is reviewed
3. Signatures of staff members in attendance at this training
By November 30, 2010, submit a report on the internal review of district procedures to ensure
pregnant students have equal access to participate in all academic and extra-curricular
activities, which includes the number of pregnant students, their assignment to academic
classes, participation in extra-curricular activities, root causes for any remaining
noncompliance, and any corrective action taken to ensure full compliance with this criterion.
The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records reviewed,
date of the review, name(s) of person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s): October 18, 2010 and November 30, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 9 Hiring and employment
practices of prospective employers of students
Rating: Partially Implemented
Department CPR Finding: Documentation review and interviews indicated that although the district
has developed a form for prospective employers to sign stating that they comply with applicable
federal and state laws prohibiting discrimination in hiring or employment practices, there is no
evidence that the form is being used.
Narrative Description of Corrective Action:
1. The form will be reviewed with the school’s guidance department and building
administrators.
2. A process will be implemented that ensures the form is signed when prospective employers
are scheduled.
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Title/Role of Person(s) Responsible for
Implementation: School Principal
Expected Date of Completion for Each
Corrective Action Activity: 9/15/10
Evidence of Completion of the Corrective Action:
1. Agenda and sign in for review meeting
2. Form signed by prospective employers
Description of Internal Monitoring Procedures: The guidance department will keep a file of
scheduled prospective employers’ visits and completed forms. This file will be reviewed by the head of
guidance annually.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 9
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By October 18, 2010, submit the following:
1. Procedures developed to ensure the form is signed before prospective employers of students are
allowed to advertise the availability of jobs or internships through the high school
2. Agenda for training when these procedures are reviewed
3. Signature of guidance counselors and administrator in attendance at this training
By November 30, 2010, submit a report on the internal review of district procedures to
document use of the statement of non-discrimination form, which includes the number of
employers of students, the number of statements that have been signed by the employers and
any corrective action taken to ensure full compliance with this criterion.
The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records reviewed,
date of the review, name(s) of person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s): October 18, 2010 and November 30, 2010
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 10A Student handbooks and
Rating: Partially Implemented
codes of conduct
Department CPR Finding: Documentation review indicated that student handbooks and codes of
conduct across the district do not consistently contain procedures assuring due process in disciplinary
proceedings and may not contain appropriate procedures for the discipline of students with Section
504 Accommodation Plans. Additionally, student handbooks and codes of conduct across the district
do not consistently reference M.G.L. c. 76, s. 5 or affirm the school’s non-tolerance for harassment
based on race, color, national origin, sex, religion, or sexual orientation, or discrimination on those
same bases. Handbooks do not consistently contain the school’s procedure for accepting, investigating
and resolving complaints alleging discrimination or harassment and may not contain the disciplinary
measures that the school may impose if it determines discrimination has occurred.
Narrative Description of Corrective Action:
1. The administrative team (Superintendent, Director of Special Education, and Principals will meet by
5/1/10 to go over the findings , gather examples of correct handbooks and codes of conduct and revise
each handbook to contain all of the needed information.
2. The proposed changes and additions to schools’ policies and procedures relevant to CR10a will be
submitted to the schools’ legal counsel for review.
3. Revisions will be presented to the school committees for review in May ’10 and vote June ’10.
4. Once approved, the new information will be presented to staff and training will occur during faculty
meetings at the beginning of the ’10-’11 school year. The new handbooks will be available to parents
and students at the beginning of the ’10-’11 school year.
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
1. 5/1/10.
Director of Special Education, Principals and
2. 5/1/10.
Superintendent
3. 7/1/10, 4/9/10 full completion by September
2010.
Evidence of Completion of the Corrective Action: Revised codes of conduct and school handbooks.
Description of Internal Monitoring Procedures: The Special Education Director/Principals will
review codes of conduct and handbooks annually before the beginning of each school year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 10A
Status of Corrective Action:
Approved
Partially Approved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
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Disapproved
Required Elements of Progress Report(s): By October 18, 2010, submit copies of the 2010-
2011 student handbooks and the code of conduct that include correct information on the
following district procedures:
 Procedures assuring due process in disciplinary proceedings
 Procedures for the discipline of students with Section 504 Accommodation Plans.
 Reference to M.G.L. c. 76, s. 5
 Affirmation that the district does not tolerate harassment based on race, color, national origin,

sex, religion, or sexual orientation, or discrimination on those same bases.
Procedure for accepting, investigating and resolving complaints alleging discrimination or
harassment (Note that procedures regarding such investigations may not contain the
disciplinary measures that the school may impose if it determines discrimination has occurred)
Progress Report Due Date(s): October 18, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CR 12A Annual and continuous
notification concerning nondiscrimination and
coordinators
Department CPR Finding: Documentation review indicated that while the district does take
continuous steps to notify applicants, students, parents, and employees (including those with impaired
vision or hearing), as well as unions or professional organizations holding collective bargaining or
professional agreements with the district, that it does not discriminate on the basis of race, color,
national origin, sex, or disability, the notices do not contain the name(s), office address(es), and phone
number(s) of the person(s) designated under CR 11A to coordinate compliance under Title IX and
Section 504.
Narrative Description of Corrective Action: The name(s), office address, and phone number(s) of
the persons designated under CR11A to coordinated compliance under Title IX and section 504 will be
include in each schools handbook.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Principals and Special Education Corrective Action Activity: 9/1/10
Director
Evidence of Completion of the Corrective Action: Handbooks including name, address, phone
number of Title IX and 504 Coordinator
Description of Internal Monitoring Procedures: Title IX and 504 Coordinator will review the
handbooks annually to ensure the necessary information is included.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 12A
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By October 18, 2010, submit copies of the 2010-
2011 student handbooks that include the following information:


Name, office address(es), and phone number(s) of the district’s Title IX coordinator
Name, office address(es), and phone number(s) of the district’s Section 504 coordinator
Progress Report Due Date(s): October 18, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 16 Notice to students 16 or
over leaving school without a high school diploma,
certificate of attainment, or certificate of completion
Rating: Partially Implemented
Department CPR Finding: Documentation review and interviews indicated that the district has a
notice for students 16 years old or older who are leaving school without a high school diploma,
certificate of attainment, or certificate of completion; however, there is no evidence that the district is
using the notice.
Narrative Description of Corrective Action: The Director of Special Education will meet with the
entire guidance department and administration to review the criteria for CR16 and develop a procedure
that ensures all students receive notification.
Title/Role of Person(s) Responsible for
Implementation: Principal and Director of Special
Education
Expected Date of Completion for Each
Corrective Action Activity:
9/15/10
Evidence of Completion of the Corrective Action:
1. Training sign in sheet.
2. Copy of procedure that ensures the letter goes out to all students. Signed and dated copies of
the letter will be on file in the guidance office. The letter will be signed by parent and/or
student in the event it is given to them in person. If it is mailed, a copy of the mailed letter will
be placed in the file and dated and signed by the person who mailed it.
Description of Internal Monitoring Procedures: The guidance department at Frontier Regional
School will maintain a file that includes a complete list of students who leave school without a high
school diploma, certificate of attainment, or certificate of completion. This file will also include the
dated and signed letter. The file will be reviewed by the guidance department annually.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 16
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By October 18, 2010, submit the following:
1. Procedures developed to ensure the notice for students 16 years old or older who are leaving
school without a high school diploma, certificate of attainment, or certificate of completion is
used.
2. Agenda for training when these procedures are reviewed
3. Signature of guidance counselors and administrator in attendance at this training
By November 30, 2010, submit a report on the internal review of district procedures to
document use of the written notice given to students 16 years old or older who are leaving school
without a high school diploma, certificate of attainment, or certificate of completion. This report must
include information on the number of students who leave school without a diploma. Report root causes
for any continued noncompliance, and any corrective action taken to ensure full compliance with this
criterion.
The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records reviewed,
date of the review, name(s) of person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s): October 18, 2010 and November 30, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 17A Use of physical restraint
Rating: Partially Implemented
on any student enrolled in a publicly-funded
education program
Department CPR Finding: Documentation review and interviews indicated that the Whately
Elementary School and Sunderland Elementary School have not developed and implemented staff
training at least annually on the use of physical restraint consistent with regulatory requirements.
Further, interviews indicated that the Whately Elementary School and Sunderland Elementary School
have not identified staff authorized to serve as school-wide resources to help ensure the proper
administration of physical restraint.
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Narrative Description of Corrective Action:
1. All staff at Whatley and Sunderland Elementary schools will receive training on the use of physical
restraint consistent with the regulatory requirements at the beginning of the each new school year.
2. The District has a designated restraint trainer.
3. The District will offer restraint training on an annual basis.
4. The names of staff authorized to serve as school-wide resources to help ensure the proper
administration of physical restraint will be sent to the Superintendents office at the beginning of each
school year with the opening day training agenda and sign in sheet.
Title/Role of Person(s) Responsible for
Implementation: Principal and Director of Special
Education
Expected Date of Completion for Each
Corrective Action Activity: 9/15/10
Evidence of Completion of the Corrective Action: Training agenda and sign in sheet
Description of Internal Monitoring Procedures: opening day agendas and sign in sheets will be sent
to the central offices for annual review. Agenda and sign in sheets will be kept on file at the District’s
Central Office with names of identified staff authorized to serve as school-wide resources to help
ensure the proper administration of physical restraint.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 17A
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By October 18, 2010, submit the following:
1. District’s plan to ensure all staff members receive annual training on state regulations
regarding the use of physical restraint
2. Agenda from training on the use of physical restraint consistent with the regulatory
requirements
3. Hand-out given to all staff at this training that includes the name of the district’s designated
restraint trainer and names of staff members authorized to serve as school-wide resources to
help ensure the proper administration of physical restraint at each building
4. Signature of all Whatley and Sunderland Elementary school staff members in attendance at
training on required restraint procedures
Progress Report Due Date(s): October 18, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 21 Staff training regarding civil
rights responsibilities
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Rating: Partially Implemented
Department CPR Finding: Documentation and interviews indicated that at the Conway Grammar
School, staff has not received training regarding civil rights responsibilities.
Narrative Description of Corrective Action: Staff training regarding civil rights responsibilities will
occur at least annually.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Principal
Corrective Action Activity: 9/15/10
Evidence of Completion of the Corrective Action: Copy of training agenda and staff sign in sheet.
Description of Internal Monitoring Procedures Conway Grammar School’s training agenda/s
relative to staff training regarding civil rights responsibility will be kept on file at the central office for
review.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 21
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By October 18, 2010, submit the following:
1. District’s plan to ensure all staff members receive annual training on civil rights
responsibilities including the prevention of discrimination and harassment on the basis of
students’ race, color, sex, religion, national origin and sexual orientation and the appropriate
methods for responding to it in the school setting.
2. Agenda from training on the civil rights responsibilities of school staff members
3. Signature of all Conway Grammar School staff members in attendance at this training
Progress Report Due Date(s): October 18, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 25 Institutional self-evaluation
Rating: Not Implemented
Department CPR Finding: Documentation review and interviews indicated that the district does not
evaluate all aspects of its K-12 program annually to ensure that all students, regardless of race, color,
sex, religion, national origin, limited English proficiency, sexual orientation, disability, or housing
status, have equal access to all programs, including athletics and other extracurricular activities.
Narrative Description of Corrective Action: The District will review and investigate all complaints
and concerns raised about the accessibility of programs, including athletics and other extracurricular
activities, to all students regardless of race, color, sex, religion, national origin, limited English
proficiency, sexual orientation, disability, or housing status. This process will be reviewed and
discussed at the next scheduled meeting of administrators.
Title/Role of Person(s) Responsible for
Implementation: Principal and Superintendent
Expected Date of Completion for Each
Corrective Action Activity: 8/1/10
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Evidence of Completion of the Corrective Action: Documentation of complaint,
review/investigation method, reviewer/investigator and outcome will be kept on file at each school.
Administrators’ meeting agenda and sign in sheet in which CR25 procedure is discussed.
Description of Internal Monitoring Procedures: Principals’ will review the files annually.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 25
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district must submit its evaluation of all aspects of
its K-12 program, not only in response to documented complaints.
Department Order of Corrective Action: The district must submit a plan to annually review all
aspects of its K-12 programs to ensure that all students, regardless or race, color, sex, religion, national
origin, limited English proficiency, sexual orientation, disability or housing status have equal access to
all programs including athletics and extracurricular activities. This plan must include the name or job
title of staff members who will be involved, documentation that will be used in the evaluation, and the
district’s conclusions. t must also state changes that are made as a result of the district’s evaluation.
The district must then submit a written document describing the district’s most recent evaluation of all
aspects of its K-12 program.
Required Elements of Progress Report(s): By October 18, 2010, submit the following:
1. District’s plan to annually review all aspects of its K-12 program to ensure that all students,
regardless or race, color, sex, religion, national origin, limited English proficiency, sexual
orientation, disability or housing status have equal access to all programs including athletics
and extracurricular activities.
2. Name or job title of staff members involved
3. Documentation that will be used in the evaluation
By November 30, 2010, the district must submit a written document describing the district’s most
recent evaluation of all aspects of its K-12 program that includes:
 Information on all academic and non-academic programs
 Documentation used to formulate conclusions
 Conclusions
 Changes made as a result of the district’s evaluation
Progress Report Due Date(s): October 18, 2010 and November 30, 2010
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Frontier Regional School District and School Union # 38
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Louise Law
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: March 16, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Structure
Rating: Partially Implemented
Department CPR Finding: Sheltered English immersion (SEI) is a program model for limited English
proficient (LEP) students composed of two parts—English as a second language (ESL) and sheltered
content instruction. ESL is explicit, direct instruction about the English language, delivered to LEP
students only and designed to promote the English language development of LEP students. Sheltered
content instruction is an approach for teaching content to LEP students in strategic ways that make the
subject matter concepts comprehensible while promoting the LEP students’ English language
development.
The Frontier RSD serves English Language Learners (ELL) through a Sheltered English Immersion
(SEI) model. Based on documentation submitted, direct ESL instruction in these programs does not
meet the recommended number of hours as outlined in the Department’s guidance document on this
topic issued in June 2005.
The district has demonstrated that SEI professional development has taken place for staff; however,
district-wide, the training has thus far concentrated primarily on Categories I and II and has been
mostly successful in having mainstream teachers trained in those two Categories with the exception of
the secondary level teachers. The district did provide a well-defined plan for addressing its SEI PD
needs for Categories III and IV during the upcoming school years.
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Narrative Description of Corrective Action: The district will continue to expand the SEI
professional development to include additional elementary and secondary teachers. Category IV
training was offered during the 2009/10 school year and Category III training will be offered during the
2010/11 school year on site. In addition teachers will be offered Category training at off site training
centers on an ongoing basis.
Title/Role of Person(s) Responsible for
Implementation: Director of ELL
Expected Date of Completion for Each
Corrective Action Activity: Ongoing
Evidence of Completion of the Corrective Action: Documentation of faculty members completed
SEI Category training
Description of Internal Monitoring Procedures: Annual review of teachers’ progress in obtaining
Category training will be conducted by the Director of ELL.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district’s proposed corrective action does not
address how the district plans to increase the number of hours ELE students receive direct ESL
instruction to meet the recommended number of hours as outlined in the Department’s guidance
document on this topic issued in June 2005.
Department Order of Corrective Action: The district must furnish to ESE a spreadsheet listing every
ELL student outlining each ELL by grade and proficiency level and the number of hours of direct ESL
instruction. This spreadsheet should demonstrate that all ELLs receive the recommended number of
hours of direct ESL.
Required Elements of Progress Report(s): By October 18, 2010, submit student and teacher
schedules for all LEP students and for all ESL teachers in the district indicating the amount of direct
ESL instruction by student by proficiency level.
Progress Report Due Date(s): October 18, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access to Academic
Programs and Services
Rating: Partially Implemented
Department CPR Finding: The documentation review indicated that the district does not currently
have teachers fully trained in providing Sheltered English Immersion (SEI), therefore limiting ELL
student access to the general curriculum.
20
Narrative Description of Corrective Action: The district will continue to provide SEI category
training to classroom teachers in an ongoing basis. Classroom teachers that have not completed the
training will be required to participate.
Title/Role of Person(s) Responsible for
Implementation: Director of ELL
Expected Date of Completion for Each
Corrective Action Activity: ongoing
Evidence of Completion of the Corrective Action: Documentation of Category training provided
each year and participant lists.
Description of Internal Monitoring Procedures: The SEI Category training participation will be
reviewed annually by the Director of ELL.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By October 18, 2010, submit a spreadsheet to DESE
that lists each teacher in the district with an LEP student assigned to their classroom, date each
category training is completed and an anticipated date for completion of remaining category trainings.
Please note the Department expects that at a very minimum, districts will offer at least one category
training per year, each teacher providing sheltered content instruction will complete at least
one category training per year and all teachers with an LEP student in the classroom will have
complete all four category trainings within a four year period.
Progress Report Due Date(s): October 18, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 13 Follow-up Support
Rating: Partially Implemented
Department CPR Finding: Student record review and interviews indicated that the district does not
always actively monitor students who have exited an English learner education program for two years
and provide language support services to those students, if needed.
Narrative Description of Corrective Action: The Director of ELL will review and modify the district
monitoring procedures with the ESL teachers to comply with the criteria. Documentation of student
monitoring will be submitted to the ELL director and kept on file in student records in the schools and
in the central office.
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Title/Role of Person(s) Responsible for
Implementation: Director of ELL
Expected Date of Completion for Each
Corrective Action Activity: June 2011
Evidence of Completion of the Corrective Action: Records of student monitoring procedures and
student records indicating monitoring has taken place.
Description of Internal Monitoring Procedures: District ELL director will review all ELL student
records to monitor compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 13
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district’s proposed corrective action plan does not
indicate that it will train staff on monitoring procedures for students who have exited the ELL program.
Department Order of Corrective Action: Submit the agenda, hand-outs and signatures of staff in
attendance at the training on the district’s monitoring procedures.
Required Elements of Progress Report(s): By October 18, 2010, submit the following
documents:
1) Procedures to monitor the progress of students for two years after they have exited
out of the ELL program.
2) Training agenda
3) Hand-outs
4) Signed attendance sheets
By November 30, 2010, submit a report on results of the district’s internal review of ELL
student records. This report must include the following:
 Number of FLEP student files reviewed at each level
 Number of files that contained required monitoring documentation
 Specific corrective action taken if needed.
 (If applicable) a description of the root causes of any remaining noncompliance and
any further actions taken by the district to remedy such noncompliance.
The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records reviewed,
date of the review, name(s) of person(s) who conducted the review, with roles and signatures.
Progress Report Due Date(s): October 18, 2010 and November 30, 2010
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: ELE 15 Professional
Development Requirements
Department CPR Finding: The district has demonstrated that SEI professional development has
taken place for staff; however, district-wide, the training has thus far concentrated primarily on
Categories I and II and has been mostly successful in having mainstream teachers trained in those two
Categories with the exception of the secondary level teachers. The district did provide a well-defined
plan for addressing its SEI PD needs for Categories III and IV during the upcoming school years.
Narrative Description of Corrective Action: Ongoing professional development will be provided to
ensure that all appropriate faculty PK – 12 receive Category training.
Title/Role of Person(s) Responsible for
Implementation: Director of ELL
Expected Date of Completion for Each
Corrective Action Activity: Ongoing
Evidence of Completion of the Corrective Action: Documentation of Category training completion
by faculty for each school in the district.
Description of Internal Monitoring Procedures: Director of ELL will monitor all schools in the
district on an ongoing basis for evidence of progress toward Category training completion.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): No further progress report required
Progress Report Due Date(s): Not Applicable
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: ELE 16 Equitable Facilities
Department CPR Finding: Observations and interviews indicated that at the Deerfield Elementary
School ESL services are conducted in the library, which causes distractions for these students.
Narrative Description of Corrective Action: The space for ESL services in Deerfield Elementary
School will be relocated to a classroom space.
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Title/Role of Person(s) Responsible for
Implementation: Director of ELL
Expected Date of Completion for Each
Corrective Action Activity: September 2010
Evidence of Completion of the Corrective Action: Appropriate and equitable classroom space
provided for ESL instruction.
Description of Internal Monitoring Procedures: The Director of ELL will monitor the movement of
the ESL services to ensure that an appropriate space is provided.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 16
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By October 18, 2100 submit the following documents:
1) Brief description explaining why the new location for ESL services was chosen and is
appropriate
2) Floor plan of Deerfield Elementary School with clearly marked location of the classroom
space for ESL instruction and subjects taught in surrounding classrooms
Progress Report Due Date(s): October 18, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18
Rating: Partially Implemented
Department CPR Finding: Student record review indicated that LEP student records do not always
contain parental notification letters, evidence of follow-up monitoring, and translated documents.
Narrative Description of Corrective Action: Procedures for documenting parental notification
letters, follow up monitoring, and translation of documents will be reviewed with ESL faculty and
school principals. Protocol for ensuring that appropriate documents are completed and filed in student
records will be reviewed with all appropriate faculty, including principals, ESL teachers, and classroom
teachers
Title/Role of Person(s) Responsible for
Implementation: Director of ELL
Expected Date of Completion for Each
Corrective Action Activity: September 2010
Evidence of Completion of the Corrective Action: LEP student records will include appropriate
documents.
Description of Internal Monitoring Procedures: Director of ELL will meet periodically with ESL
teachers to review procedures and student records to ensure compliance.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By October 18, 2010, submit the following
documents:
1) Training agenda on district procedures to file required documents in ELE student records
2) Hand-outs
3) Signed attendance sheets
By November 30, 2010, submit a report on results of the district’s internal review of ELL
student records. This report must include the number of LEP records reviewed at each level,
and the number of records that contained the following:
 Copies of parent notification letters
 Evidence of follow-up monitoring
 Translation of documents, if necessary
 (If applicable) a description of the root causes of any remaining noncompliance and
any further actions taken by the district to remedy such noncompliance.
The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records reviewed,
date of the review, name(s) of person(s) who conducted the review, with roles and signatures.
Progress Report Due Date(s): October 18, 2010 and November 30, 2010
25