MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Francis W. Parker Charter Essential
(District)
CPR Onsite Year: 2012-2013
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 08/24/2013.
Mandatory One-Year Compliance Date: 08/24/2014
Summary of Required Corrective Action Plans in this Report
Criterion
SE 6
Criterion Title
Determination of transition services
SE 8
IEP Team composition and attendance
SE 9A
Elements of the eligibility determination; general education
accommodations and services for ineligible students
Anti-Hazing Reports
CR 10
CR 17A
CR 18
Use of physical restraint on any student enrolled in a
publicly-funded education program
Responsibilities of the school principal
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 6 Determination of transition services
Partially Implemented
Department CPR Findings:
Staff interviews indicated that for any student enrolled at the charter school who is
approaching graduation or the age of twenty-two, there is no consistent process used by
IEP Teams to determine whether students may require a referral to the Bureau of
Transitional Planning. Additionally, review of student records demonstrated that when a
referral is recommended by the Team, the charter school does not act on the referral or
invite an agency member to the IEP Team meeting.
Description of Corrective Action:
Francis W Parker Charter School will ensure that the proper referrals to the Bureau of
Transition Planning will be conducted in a timely fashion. The Special Education
Coordinator will conduct an administrative record review for students who are
approaching graduation or age 22 for compliance. Any noted non-compliance will be
addressed including a root cause analysis with further oversight regarding corrective
action.
Title/Role(s) of Responsible Persons:
Expected Date of
Special Education Coordinator of Francis W Parker Charter School Completion:
06/16/2014
Evidence of Completion of the Corrective Action:
The Special Education Coordinator will conduct a training with the Special Education
Chairs to ensure that the Charter provides 688 referrals and invitations to Transitional
Planning agencies.
Evidence will include:
IEP Checklists for Initial, Re-evaluation, Annual TEAM Meetings.
688 Referral Form, 688 Eligibility Flowchart
Description of Internal Monitoring Procedures:
Compliance will be monitored by the Special Education Coordinator, who will be taking
data samples quarterly and reviewing random files for compliance.
For any identified non-compliance, the Special Education Coordinator will assess the root
cause and conduct a follow-up training.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 6 Determination of transition services
Corrective Action Plan Status: Approved
Status Date: 09/24/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit a narrative description of the updated procedures related to referring students to
the Bureau of Transitional Planning (688 referral) with person(s) responsible for tracking
such referrals and inviting an agency member to the IEP Team meeting when applicable.
Please submit evidence of staff training on these procedures, which will include but not be
limited to email correspondence, training agenda, attendance sheet and copies of the
materials presented. Submit all of the above to ESE on or before November 22, 2013.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Francis W. Parker Charter Essential (District) CPR Corrective Action Plan
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Subsequent to staff training, submit the results of an administrative student record review
for: a) invitation to the Team meeting; b) annual updates to the Transition Planning
Form; c) documentation of steps taken to obtain participation of agencies if the
representative does not attend. Indicate the number of records reviewed, the number
found to be compliant, an explanation of the root cause for any continued noncompliance
and a description of additional corrective actions taken by the charter to address any
continuing identified noncompliance. Please submit this to ESE by May 30, 2014.
*Please note when conducting administrative monitoring the charter must maintain the
following documentation and make it available to ESE upon request: a) list of student
names and grade levels for the records reviewed; b) date of the review; c) name of
person(s) who conducted the review, with role(s) and signature(s).
Progress Report Due Date(s):
11/22/2013
05/30/2014
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Francis W. Parker Charter Essential (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 8 IEP Team composition and attendance
Partially Implemented
Department CPR Findings:
Student records and staff interviews revealed that when a required Team member cannot
attend an IEP meeting, the charter school does not obtain the parent's written agreement
in advance to excuse the Team member; in addition, the absent required Team member
does not provide written input for IEP development to the parent and the IEP Team prior
to the meeting. Also, review of student records and staff interviews indicated that when
IEP Teams determine that a referral to the Bureau of Transitional Planning is appropriate,
agency members are not invited to the Team meeting.
Description of Corrective Action:
Francis W Parker Charter School will use the excusal process obtaining a parent's
agreement in writing when a TEAM member is unable to attend. When a TEAM member is
unable to attend, they will provide a written contribution to the meeting. The TEAM chair
will follow the protocol listed in the IEP checklist which includes discussing eligibility to the
Bureau of Transitional Planning, which if the student is found eligible, an invitation will be
sent to the appropriate agency, and a subsequent TEAM meeting will be arranged.
Title/Role(s) of Responsible Persons:
Expected Date of
Special Education Coordinator for Francis W Parker charter
Completion:
School
06/16/2014
Evidence of Completion of the Corrective Action:
The Special Education Coordinator will conduct training with all Charter School Chairs
reviewing the procedures listed in the IEP checklists, including the required excusal forms.
Evidence will include:
Excusal forms
IEP Checklists/meeting agenda
Sign-in sheets
Training material
Description of Internal Monitoring Procedures:
Compliance will be monitored by the Special Education Coordinator who will conduct
random record reviews of 5-6 records, and take data samples quarterly, and write up the
results of the findings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 8 IEP Team composition and
attendance
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 09/24/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit evidence of staff training on the newly revised excusal process when a required
Team member is unable to attend the IEP meeting, which will include, but not be limited
to email correspondence, training agenda, attendance sheet and copies of materials
presented. Please submit this to ESE on or before November 22, 2013.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Francis W. Parker Charter Essential (District) CPR Corrective Action Plan
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Subsequent to staff training, submit the results of an administrative record review for
compliance that: 1) the parent's written consent to excuse a required Team member is
noted within the record; 2) evidence of written input to the parent prior to the meeting is
within the record; and 3) applicable agency members are invited and documented within
the record when there exists a referral to the Bureau of Transition Planning. Indicate the
number of records reviewed, the number found to be compliant, an explanation
(narrative) of the root cause/analysis for any continued noncompliance and a description
of additional corrective actions taken by the charter to address any continuing
noncompliance. Submit this to ESE by May 30, 2014.
*Please note when conducting administrative monitoring the charter must maintain the
following documentation and make it available to ESE upon request: a) list of student
names and grade levels for the records reviewed; b) date of the review; c) name of
person(s) who conducted the review, with role(s) and signature(s).
Progress Report Due Date(s):
11/22/2013
05/30/2014
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Francis W. Parker Charter Essential (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 9A Elements of the eligibility determination; general
Partially Implemented
education accommodations and services for ineligible students
Department CPR Findings:
Student records and staff interviews indicated that when a student is found not eligible for
special education, but may be eligible for accommodation(s) for disability(ies), the Team
does not refer the student for consideration for a 504 Plan or establish support services
through the school's general education program, as appropriate.
Description of Corrective Action:
Francis W Parker Charter School has identified three faculty members at the school who
will be writing 504 Plans and chairing 504 meetings. They are the: Academic Dean, School
Counselor, and School Nurse. Additionally, the Special Education faculty created a
checklist of good teaching strategies to help teachers identify in-class accommodations.
Title/Role(s) of Responsible Persons:
Expected Date of
Special Education Coordinator Francis W Parker Charter School
Completion:
06/16/2014
Evidence of Completion of the Corrective Action:
The Special Education Coordinator will conduct a training with all TEAM Chairs reviewing
the Special Education flowchart, and the options for eligibility for a 504 Plan.
Evidence will include:
Special Education Flowchart for Eligibility
504 Plans completed by general education faculty
Pre-referral Strategy Checklist (PSC)
Description of Internal Monitoring Procedures:
Compliance will be monitored by the Special Education Coordinator quarterly, who will
conduct record reviews of students who are not found eligible for Special Education and
ensure 504 plans were considered by examining the flow charts. The Special Education
Coordinator will take data samples quarterly, and write up the results of the findings. The
data will be shared with the TEAM chairs at quarterly meetings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 9A Elements of the eligibility
determination; general education
accommodations and services for
ineligible students
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 09/24/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The charter will provide a narrative description of the updated procedures along with
available general education supports related to when a student is found not eligible for
special education, but may be eligible for accommodation(s) for a disability(ies). Please
also submit evidence of staff training on these procedures, which will include but not be
limited to email correspondence, training agenda, attendance sheet and copies of the
materials presented. Please submit to ESE on or before November 22, 2013.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Francis W. Parker Charter Essential (District) CPR Corrective Action Plan
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Subsequent to training, submit the results of an administrative review of student records
for students deemed ineligible under special education but considered for eligibility under
a 504 Plan or established support services through the school's general education
program, as appropriate. Indicate the number of records reviewed, the number found to
be compliant, an explanation (narrative) of the root cause/analysis for any continued
noncompliance and a description of additional corrective actions taken by the charter to
address any identified continuing noncompliance. Please submit to ESE by May 30, 2014.
*Please note when conducting administrative monitoring the charter must maintain the
following documentation and make it available to ESE upon request: a) list of student
names and grade levels for the records reviewed; b) date of the review; c) name of
person(s) who conducted the review, with role(s) and signature(s).
Progress Report Due Date(s):
11/22/2013
05/30/2014
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Francis W. Parker Charter Essential (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10 Anti-Hazing Reports
Partially Implemented
Department CPR Findings:
Although the school's anti-hazing policy is published in the student handbook, staff
interviews revealed that a copy of the Massachusetts anti-hazing law and the anti-hazing
disciplinary policy is not issued to every affiliated and unaffiliated student group, student
team, or student organization.
Description of Corrective Action:
The anti-hazing policy is currently found in the student handbook of the Francis W. Parker
Charter Essential School. The district will hold training for all staff to ensure that all staff
members who serve as advisors and/or coaches are knowledgeable regarding the
requirement to review the policy with their respective student groups. Students will be
provided with forms to acknowledge that they have received a copy of the Massachusetts
anti-hazing law and the anti-hazing disciplinary policy. The school will collect and
maintain on file all signed forms from the required groups including all affiliated and
unaffiliated student groups, student teams, and/or student organizations.
Title/Role(s) of Responsible Persons:
Expected Date of
Principal, Francis W. Parker Charter Essential School
Completion:
06/16/2014
Evidence of Completion of the Corrective Action:
The Francis W. Parker Charter Essential School will provide a copy of the staff training
materials, a copy of the attendance sheet for staff training, and sample of copies of
completed acknowledgments of various student groups, teams, and organizations
indicating that they have received a copy of the Massachusetts anti-hazing law and the
anti-hazing disciplinary policy.
Description of Internal Monitoring Procedures:
The Principal will conduct a review of completed acknowledgement forms from various
student groups, teams, and organization at the beginning of the fall, winter, and spring
seasons and will identify and correct any areas of noncompliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 10 Anti-Hazing Reports
Corrective Action Plan Status: Approved
Status Date: 09/24/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit a list of student groups (affiliated and unaffiliated) at the high school level and
provide sample forms of three groups with the signature(s) from the team leader(s) and
faculty advisor(s) that the anti-hazing policy was reviewed with the group. Additionally,
submit a narrative of the charter's tracking system to ensure provision of and tracking of
the signed acknowledgment of the anti-hazing law to all groups. Provide this to ESE on or
before November 22, 2013.
Submit the results of the administrative review of completed acknowledgement forms
with tracking data for each season for student groups. Indicate the number reviewed, the
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Francis W. Parker Charter Essential (District) CPR Corrective Action Plan
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number found to be compliant, an explanation of the root cause/analysis for any
continued noncompliance and a narrative description of additional corrective actions taken
by the charter to address any identified continuing noncompliance. Please submit this to
ESE by May 30, 2014.
*Please note when conducting administrative monitoring the charter must maintain the
following documentation and make it available to ESE upon request: a) list of student
groups and grade levels for those reviewed; b) date of the review; c) name of person(s)
who conducted the review, with role(s) and signature(s).
Progress Report Due Date(s):
11/22/2013
05/30/2014
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Francis W. Parker Charter Essential (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 17A Use of physical restraint on any student enrolled in a
Partially Implemented
publicly-funded education program
Department CPR Findings:
Staff interviews indicated that the school does not provide physical restraint training
consistent with regulatory requirements to related service providers or to newly hired
staff within a month of their employment after the beginning of the school year.
Description of Corrective Action:
The Francis W. Parker Charter Essential School will develop a restraint training module
which will be completed by all current related service providers who did not receive this
training during staff orientation at the start of the school year and any staff hired after the
beginning of the school year. This module will be completed within one month of hire
date for any staff member hired after the start of the school year. The requirement to
complete this module will be added to the employment checklist currently used by the
business/personnel office when adding new employees to the payroll.
Title/Role(s) of Responsible Persons:
Expected Date of
Principal, Francis W. Parker Charter Essential School
Completion:
06/16/2014
Evidence of Completion of the Corrective Action:
Copy of the training module, copy of the revised employment checklist and a list of any
employees who have been trained after the start of the school year.
Description of Internal Monitoring Procedures:
The Principal will conduct quarterly reviews of revised employment checklists and will
identify and correct any areas of noncompliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 17A Use of physical restraint on any
student enrolled in a publicly-funded
education program
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 09/24/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide evidence of the charter's annual staff training to also include related
service providers and for newly hired employees within one month of hire regarding the
charter's physical restraint policy. Evidence may include, but not be limited to email
correspondence, signed attendance sheet, training materials, employment checklists, and
identification of named resource person responders. Also provide evidence of the revised
tracking system being utilized to identify newly hired staff and ensure their completion of
physical restraint training within one month of hire. Please submit to ESE on or before
November 22, 2013.
By May 30, 2014, please submit to ESE the results of administrative monitoring to ensure
the provision of physical restraint training to all staff annually and within one month of
new hire including all related service providers.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Francis W. Parker Charter Essential (District) CPR Corrective Action Plan
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*Please note when conducting administrative monitoring the charter must maintain the
following documentation and make it available to ESE upon request: a) list staff names
and responsible grade levels for employment records reviewed; b) date of the review; c)
name of person(s) who conducted the review, with role(s) and signature(s).
Progress Report Due Date(s):
11/22/2013
05/30/2014
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Francis W. Parker Charter Essential (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 18 Responsibilities of the school principal
Partially Implemented
Department CPR Findings:
Review of student records and staff interviews indicated that although the Head of School
consults with the Administrator of Special Education regarding accommodations and
interventions for students available through general education, information on the use of
general education instructional supports are not documented and therefore are not
available as part of the evaluation material to be discussed at the Team meeting to
determine eligibility for special education.
Description of Corrective Action:
The Francis W. Charter Essential School has developed a Pre-Referral Strategy Checklist
(PSC) for the purpose of documenting the full range of accommodations and instructional
supports that available and utilized through general education. Staff will receive training
on the use of this form. The form will be available as part of the evaluation material to be
discussed at Team meetings to determine eligibility for special education.
Title/Role(s) of Responsible Persons:
Expected Date of
Principal, Francis W. Parker Charter Essential School
Completion:
06/16/2014
Evidence of Completion of the Corrective Action:
The Francis W. Parker Charter Essential School will provide a copy of the Pre-Referral
Strategy Checklist, a copy of staff training materials, a copy of the attendance sheet for
staff training, and sample of copies of completed PRC utilized in Team meetings to
determine eligibility for special education.
Description of Internal Monitoring Procedures:
The Principal will conduct quarterly record reviews for compliance and will identify and
correct any areas of noncompliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 18 Responsibilities of the school
principal
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 09/24/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of training for staff on reporting charter accommodation Instructional
Support procedures utilized in general education and accompanying keeping of data
describing individual results of such student accommodations to be discussed at an IEP
meeting, as applicable. Evidence may include, but is not limited to email correspondence,
training agenda, attendance sheet and copies of materials presented. Please submit this
to ESE on or before November 22, 2013.
Subsequent to all trainings, conduct an administrative review of a sample of student
records, across all levels, of students who have been reviewed by the general education
Instructional Support Team (IST) to ensure that forms and paperwork related to IST are:
1) information on the use of general education instructional supports are documented; 2)
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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such information is filed in the cumulative records; and 3) IST data is available as part of
the evaluation material to be discussed at the Team meeting to determine eligibility for
special education. Indicate the number of records reviewed, the number found to be
compliant, an explanation (narrative) of the root cause for any continued noncompliance
and a description of additional corrective actions taken by the charter to address any
identified noncompliance. Please submit this to ESE by May 30, 2014.
*Please note when conducting administrative monitoring the charter must maintain the
following documentation and make it available to ESE upon request: a) list of student
names and grade levels for the records reviewed; b) date of the review; c) name of
person(s) who conducted the review, with role(s) and signature(s).
Progress Report Due Date(s):
11/22/2013
05/30/2014
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Francis W. Parker Charter Essential (District) CPR Corrective Action Plan
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