MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION Program Quality Assurance Services COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN Charter School or District: Four Rivers Charter School CPR Onsite Year: 2010-2011 Program Area: Special Education All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final Report dated 05/06/2011. Mandatory One-Year Compliance Date: 05/06/2012 Summary of Required Corrective Action Plans in this Report Criterion SE 3 SE 13 Criterion Title Special requirements for determination of specific learning disability Transfer of parental rights at age of majority and student participation and consent at the age of majority Timeline for determination of eligibility and provision of documentation to parent Progress Reports and content SE 14 Review and revision of IEPs SE 15 Outreach by the School District (Child Find) SE 18B Determination of placement; provision of IEP to parent SE 7 SE 9 CPR Rating Partially Implemented Partially Implemented Partially Implemented Partially Implemented Partially Implemented Partially Implemented Partially Implemented Criterion SE 46 SE 54 Criterion Title Procedures for suspension of students with disabilities when suspensions exceed 10 consecutive school days or a pattern has developed for suspensions exceeding 10 cumulative days; responsibilities of the Team; responsibilities of the district Professional development CPR Rating Partially Implemented Partially Implemented COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN Criterion & Topic: CPR Rating: SE 3 Special requirements for determination of specific learning Partially Implemented disability Department CPR Findings: According to a review of student records and interviews, the team did not consistently complete all necessary forms needed to create a written determination when evaluating students suspected of having a specific learning disability. Description of Corrective Action: In order to insure consistent completion of necessary forms we have revised our process. When an initial referral is made and consent to evaluate is initiated, we will note on the consent form that this student is suspected of having a specific learning disability. The signed consent form will be passed on to the Director of Academic Support. He will complete Component 1, Component 3 and Component 4. Component 2 will be completed at the conclusion of the evaluation period at the initial evaluation meeting. Anticipated Results: All required documentation regarding specific learning disabilities will complete and filed appropriately. Title/Role(s) of responsible Persons: Expected Date of Sp. Educ. Dir, Sp. Educ, Secretary, Dir. of Aca. Supp., Sp. Educ. Completion: Liaisons, Reg. Educ. Teachers 05/06/2012 Evidence of Completion of the Corrective Action: Evidence will be when each part of the SLD documentation is in the students folder. A check list of necessary documentation will be at the front of each students folder. A completed checklist will indicated complete documentation. Description of Internal Monitoring Procedures: We will gather necessary information at the weekly meetings. These meetings include regular education teachers, special education teachers and Academic Support Director. We also review the progress of all evaluations at the weekly Special Education Coordinators Meeting. A check list will be placed in each students meeting folder. This folder will be used for each team meeting. The check list will include all necessary documentation. A completed check list will indicated c complete documentation. CORRECTIVE ACTION PLAN APPROVAL SECTION Criterion: Corrective Action Plan Status: Approved SE 3 Special requirements for Status Date: 06/06/2011 determination of specific learning disability Basis for Partial Approval or Disapproval: Department Order of Corrective Action: Required Elements of Progress Report(s): Provide a copy of the newly revised procedure the district has developed to ensure that the district consistently completes all required forms and paperwork when a student is suspected of having a specific learning disability by September 15, 2011. Provide training to Team chairs and other responsible personnel on newly revised district MA Department of Elementary & Secondary Education , Program Quality Assurance Services Four Rivers Charter Public (District) CPR Corrective Action Plan 3 procedures for determination of specific learning disability. Submit an agenda, sign-in sheets and any materials used along with a copy of the checklist that will be used to keep track of necessary documentation by September 15, 2011. Conduct an internal review of a sampling of records from Team meetings that have taken place since the training and implementation of corrective action, of students suspected of having a specific learning disability to determine if the Team created a written determination as to whether or the student had a specific learning disability which was signed by all members of the Team, or if there was disagreement as to the determination, one or more Team members documented their disagreement by February 15, 2012. Submit: 1) The number of student records reviewed 2) The number of student records in compliance 3) For all records not in compliance with this criterion, determine the root cause(s) of the non-compliance; and 4) The district's plan to remedy the non-compliance Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of students names and grade levels for the record review; b) Date of the review; c) Name of person(s) who conducted the review, their role(s), and their signature(s) Progress Report Due Date(s): 09/15/2011 02/15/2012 MA Department of Elementary & Secondary Education , Program Quality Assurance Services Four Rivers Charter Public (District) CPR Corrective Action Plan 4 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN Criterion & Topic: CPR Rating: SE 7 Transfer of parental rights at age of majority and student Partially Implemented participation and consent at the age of majority Department CPR Findings: According to a review of student records and interviews, the district did not consistently implement requirements for the transfer of parental rights at the age of majority. In one case the notice went only to the parent rather than to the parent and student, as required, and in another case there was no notice found in the file. Description of Corrective Action: To insure the timely and consistent transfer of parental rights, the process by which this is done has been revised. Two copies of the consent will be sent to the students home. One will be addressed to the student and one will be addressed to the parent or legal guardian. The age of majority consent will be on the agenda and discussed at the team meeting prior to the student turning 18. Both parent and student will be on the invitation list. During the IEP meeting that occurs during the students 17th year meeting Age of Majority is discussed and documented. Students will meet with Special Education Director to sign their IEP when they turn 18. Age of Majority will be an agenda on the PAC meeting. Information regarding Age of Majority will be published in the school newspaper two times a year. Anticipated Results: Each Special Education Student and their family will experience a successful transfer of parental rights at the age of majority. Title/Role(s) of responsible Persons: Expected Date of Dir. of Sp. Educ., Sp. Educ. Secretary, Sp. Educ. Liaisons, Four Completion: Rivers Administrative Coordinator 05/06/2012 Evidence of Completion of the Corrective Action: Copies of parental rights for both students and parents will be placed in students file. Agenda and notes of team meeting will be placed in student file. Meeting invitation and list of attendees will be placed in file. A check list of necessary documentation will be at the front of each student?s folder. A completed checklist will indicated complete documentation Description of Internal Monitoring Procedures: We will review students who are nearing their eighteenth birthday at the weekly Special Education Coordinators Meeting. We will discuss special education student documentation to insure that students who turn eighteen sign their IEP. A check list of necessary documentation will be at the front of each student?s folder. A completed checklist will indicated complete documentation CORRECTIVE ACTION PLAN APPROVAL SECTION Criterion: Corrective Action Plan Status: Approved SE 7 Transfer of parental rights at age of Status Date: 06/06/2011 majority and student participation and consent at the age of majority Basis for Partial Approval or Disapproval: MA Department of Elementary & Secondary Education , Program Quality Assurance Services Four Rivers Charter Public (District) CPR Corrective Action Plan 5 Department Order of Corrective Action: Required Elements of Progress Report(s): Submit a copy of the district's newly developed process for ensuring that that students and parents receive the notice of transfer of parental rights one year before their 18th birthday, and the requirements for student participation and consent at the age of majority along with the name(s), title(s) and role(s) of staff responsible for tracking the process by September 15, 2011. Submit evidence that the district provided training on the new process to staff responsible for tracking and ensuring the transfer of parental rights at the age of majority, including agendas, signed attendance sheets with name(s), title(s), and roll(s) and any materials used by September 15, 2011. Conduct an internal review of a sampling of records of students whose Team meetings were held after training and the implementation of corrective action who received appropriate notice to parent and student one year prior to turning 18, or for whom, upon reaching the age of 18, the school district implemented procedures to obtain consent from the student to continue the students special education program and submit by February 15, 2012: 1) The number of student records reviewed 2) The number of student records in compliance 3) For all records not in compliance with this criterion, determine the root cause(s) of the non-compliance; and 4) The district's plan to remedy the non-compliance by February 15, 2012 Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of students names and grade levels for the record review; b) Date of the review; c) Name of person(s) who conducted the review, their role(s), and their signature(s) Progress Report Due Date(s): 09/15/2011 02/15/2012 MA Department of Elementary & Secondary Education , Program Quality Assurance Services Four Rivers Charter Public (District) CPR Corrective Action Plan 6 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN Criterion & Topic: CPR Rating: SE 9 Timeline for determination of eligibility and provision of Partially Implemented documentation to parent Department CPR Findings: According to a review of student records and interviews, the district did not consistently convene a Team meeting to determine whether the student is eligible for special education within forty-five school working days after receipt of the parent's written consent to an initial evaluation or a re-evaluation. Description of Corrective Action: When consent to evaluate is received documentation of each deadline is written at the bottom of the consent by the Special Education Secretary and then returned to Special Education Liaison. In weekly Special Education coordinators meeting, each student who has a returned consent is reported on and the time lines for completion of evaluation and IEP are established and recorded. The progress of each evaluation and reviewed weekly Anticipated Results: Required timelines Title/Role(s) of responsible Persons: Expected Date of Director of Special Education, Special Education Secretary, Completion: Special Education Liaisons 05/06/2012 Evidence of Completion of the Corrective Action: We will have evidence of the completion of the corrective action after each evaluation has been completed and date of meeting is noted. Description of Internal Monitoring Procedures: We review the progress and timeline of all evaluations at the weekly Special Education Coordinators Meeting. CORRECTIVE ACTION PLAN APPROVAL SECTION Criterion: Corrective Action Plan Status: Approved SE 9 Timeline for determination of Status Date: 06/06/2011 eligibility and provision of documentation to parent Basis for Partial Approval or Disapproval: Department Order of Corrective Action: Required Elements of Progress Report(s): Provide a detailed description of the newly developed tracking and oversight system along with the name(s), title(s) and role(s) of staff responsible for monitoring the system. Provide evidence that training was provided to responsible staff on the newly developed system for meeting timelines for determining eligibility and providing documentation to the parent(s) within 45 working days of receiving a parent's written consent to an initial evaluation or a re-evaluation. Submit an agenda, sign-in sheet and materials used by September 15, 2011. Conduct an internal review of a sampling of IEPs developed since the training and implementation of the tracking system to determine if the district met timelines for determinating eligibility and providing documentation to the parent(s) within 45 working MA Department of Elementary & Secondary Education , Program Quality Assurance Services Four Rivers Charter Public (District) CPR Corrective Action Plan 7 days of receiving a parent's written consent to an initial evaluation or a re-evaluation and submit by February 1, 2012: 1) The number of student records reviewed 2) The number of student records in compliance 3) For all records not in compliance with this criterion, determine the root cause(s) of the non-compliance; and 4) The district's plan to remedy the non-compliance by February 15, 2012 Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of students names and grade levels for the record review; b) Date of the review; c) Name of person(s) who conducted the review, their role(s), and their signature(s) Progress Report Due Date(s): 09/15/2011 02/15/2012 MA Department of Elementary & Secondary Education , Program Quality Assurance Services Four Rivers Charter Public (District) CPR Corrective Action Plan 8 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN Criterion & Topic: CPR Rating: SE 13 Progress Reports and content Partially Implemented Department CPR Findings: According to a review of student records and interviews, progress reports did not consistently address all goals in the IEP. Description of Corrective Action: At weekly Special Education Coordinators meeting, a consistent agenda item will include due dates of progress reports. Submission date for special education progress reports will be the same as school wide progress reports and will be mailed at the same time. Check list of completed in incomplete progress reports will be conducted through central office just as regular education progress reports are. Anticipated Results: Each special education student will have a timely and complete progress report. Title/Role(s) of responsible Persons: Expected Date of Director of Special Education, Special Education Secretary, Completion: Special Education Liaisons, 05/06/2012 Evidence of Completion of the Corrective Action: We will know that we have successfully corrected this action when completed progress reports have been mailed and Semstracker indicates we have been timely and through. A check list of necessary documentation will be at the front of each students folder. A completed checklist will indicated complete documentation Description of Internal Monitoring Procedures: The special education progress reports will be monitored through the central office the same way that regular education progress reports are monitored. They will also be tracked and documented through Semstracker. A check list of necessary documentation will be at the front of each students folder. A completed checklist will indicated complete documentation CORRECTIVE ACTION PLAN APPROVAL SECTION Criterion: SE 13 Progress Reports and content Corrective Action Plan Status: Approved Status Date: 06/06/2011 Basis for Partial Approval or Disapproval: Department Order of Corrective Action: Required Elements of Progress Report(s): Provide a detailed description of the newly developed procedure for monitoring progress reports and ensuring they contain all required elements by September 15, 2012. Provide training to appropriate staff, including staff responsible for maintaining the central office checklist, to ensure that student progress reports that parents receive, address all annual goals in the IEP. Submit an agenda, sign-in sheets with name(s), title(s) and role(s) and any materials used by September 15, 2012. Conduct an internal review of a sampling of student progress reports developed after the implementation of corrective actions to determine if progress reports address all annual goals in the IEP and submit by February 15, 2012: MA Department of Elementary & Secondary Education , Program Quality Assurance Services Four Rivers Charter Public (District) CPR Corrective Action Plan 9 1) The number of student records reviewed 2) The number of student records in compliance 3) For all records not in compliance with this criterion, determine the root cause(s) of the non-compliance; and 4) The district's plan to remedy the non-compliance. Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of students names and grade levels for the record review; b) Date of the review; c) Name of person(s) who conducted the review, their role(s), and their signature(s) Progress Report Due Date(s): 09/15/2011 02/15/2012 MA Department of Elementary & Secondary Education , Program Quality Assurance Services Four Rivers Charter Public (District) CPR Corrective Action Plan 10 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN Criterion & Topic: CPR Rating: SE 14 Review and revision of IEPs Partially Implemented Department CPR Findings: According to a  review of student records and interviews, the Team did not consistently hold a meeting at least annually to consider the student’s progress and to review, revise, or develop a new IEP or refer the student for a re-evaluation, as appropriate. Description of Corrective Action: Special Education Director and Secretary will keep a master list if all annual IEP dates. These dates will be discussed at each weekly Special Education Coordinators Meeting. At this meeting dates for IEP meeting will be established. Adjustments to the established dates will only be made based on parent request. The requests for change of dates will be documented in students file. In addition, a school wide weekly student of concern meeting is held. It is attended by administrators and teachers. All students of concern are discussed at this meeting. Anticipated Results: Required timelines will be met consistently. Title/Role(s) of responsible Persons: Expected Date of Director of Special Education , Special Education Secretary and Completion: Special education Liaisons 05/06/2012 Evidence of Completion of the Corrective Action: : We will have evidence of the completion of the corrective action after each IEP date of meeting is noted on master sheet and placed in student file. A check list of necessary documentation will be at the front of each students folder. A completed checklist will indicated complete documentation Description of Internal Monitoring Procedures: We will keep current the mast list of all IEP dates. Master list will be updated weekly. The special education secretary and director will review the master sheet weekly and check progress of compliance. A check list of necessary documentation will be at the front of each students folder. A completed checklist will indicated complete documentation CORRECTIVE ACTION PLAN APPROVAL SECTION Criterion: SE 14 Review and revision of IEPs Corrective Action Plan Status: Approved Status Date: 06/06/2011 Basis for Partial Approval or Disapproval: Department Order of Corrective Action: Required Elements of Progress Report(s): Submit a master list of all annual IEP dates for the 2011-2012 school year along with a detailed description, including staff responsible for its implementation, of the newly developed internal oversight and tracking system by September 15, 2011. Provide evidence of training on oversight and tracking system to responsible staff, including agenda, signed attendance sheets with name(s), title(s), and role(s) and materials used by September 15, 2011. MA Department of Elementary & Secondary Education , Program Quality Assurance Services Four Rivers Charter Public (District) CPR Corrective Action Plan 11 Conduct an internal review of a sampling of IEPs developed since the implementation of the tracking system and training to determine if all annual timelines were met and submit by February 15, 2012: 1) The number of student records reviewed 2) The number of student records in compliance 3) For all records not in compliance with this criterion, determine the root cause(s) of the non-compliance; and 4) The district's plan to remedy the non-compliance. Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of students names and grade levels for the record review; b) Date of the review; c) Name of person(s) who conducted the review, their role(s), and their signature(s) Progress Report Due Date(s): 09/15/2011 02/15/2012 MA Department of Elementary & Secondary Education , Program Quality Assurance Services Four Rivers Charter Public (District) CPR Corrective Action Plan 12 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN Criterion & Topic: CPR Rating: SE 15 Outreach by the School District (Child Find) Partially Implemented Department CPR Findings: According to a review of documentation and interviews, the district does not provide information to parents and students about how students in need of special education within the school may be identified. Description of Corrective Action: In order to provide frequent outreach, Four Rivers will include information regarding the referral process in our school wide newsletter. In addition, the referral process will be a standard agenda item for the PAC meeting. Anticipated Results: The anticipated results will be that both parents and students will be provided with adequate information regarding the referral process. Title/Role(s) of responsible Persons: Expected Date of Dir. of Spec.Educ, Spec.Educ. Secretary, Admin. Coordinator, Completion: 05/06/2012 Evidence of Completion of the Corrective Action: We will know that we have completed the corrective action when the Four Rivers newsletters have included the referral information and that PAC meeting have been held an the referral process has been discussed. Both the newsletter and PAC meeting agenda will be filed. Description of Internal Monitoring Procedures: Director of Special Education will check with Admin. Coordinator to ensure that information regarding referral process is included in the newsletter and Director of Special Education will create and adhere to PAC meeting agenda. CORRECTIVE ACTION PLAN APPROVAL SECTION Criterion: Corrective Action Plan Status: Approved SE 15 Outreach by the School District Status Date: 06/06/2011 (Child Find) Basis for Partial Approval or Disapproval: Department Order of Corrective Action: Required Elements of Progress Report(s): Submit a copy of the school newsletter(s) containiing the information about the referral process, and a copy of the PAC agenda for the meeting in which the referral process was discussed, by February 15, 2012. Progress Report Due Date(s): 02/15/2012 MA Department of Elementary & Secondary Education , Program Quality Assurance Services Four Rivers Charter Public (District) CPR Corrective Action Plan 13 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN Criterion & Topic: CPR Rating: SE 18B Determination of placement; provision of IEP to parent Partially Implemented Department CPR Findings: According to student record reviews and interviews, the district did not provide the parent with two (2) copies of the proposed IEP and proposed placement immediately following the development of the IEP, or as an alternative a summary which must, at a minimum, include (a) a completed IEP service delivery grid describing types and amounts of special education and/or related services proposed by the district, and (b) a statement of the major goal areas associated with these services. Description of Corrective Action: A copy of team meeting notes that delineate service, placement and intended goals will be provided to parent at the conclusion of IEP meeting. In addition a form indicating service, placement and intended goals will be completed by meeting chair and provided to parents at conclusion of meeting. Parents will be asked to initial that they have received this form. Upon completion of IEP 2 copies will be sent to students parents. One copy is to be signed and returned to school and one copy is for the parents. Anticipated Results: The anticipated results are that we will provide parents with adequate information regarding placement, service delivery and anticipated goals in a timely and informative manner. Title/Role(s) of responsible Persons: Expected Date of Director of Special Education, Special Education Secretary and Completion: Special education Liaisons. 05/06/2012 Evidence of Completion of the Corrective Action: The evidence of completion will be the signature of parents that they have received the form delineating service, goals and placement. Further evidence will be in students folder with the team meeting notes that will also delineate service, goals and placement. In addition a completed IEP with parents signature will be in each students folder. A check list of necessary documentation will be at the front of each students folder. A completed checklist will indicated complete documentation Description of Internal Monitoring Procedures: : A check list will be placed in each students meeting folder. This folder will be used for each team meeting. The check list will include form delineating service and completed team meeting notes among other documentation that needs to be completed either at the IEP meeting or upon completion of the IEP. A check list of necessary documentation will be at the front of each students folder. A completed checklist will indicated complete documentation. CORRECTIVE ACTION PLAN APPROVAL SECTION Criterion: Corrective Action Plan Status: Approved SE 18B Determination of placement; Status Date: 06/06/2011 provision of IEP to parent Basis for Partial Approval or Disapproval: Department Order of Corrective Action: Required Elements of Progress Report(s): MA Department of Elementary & Secondary Education , Program Quality Assurance Services Four Rivers Charter Public (District) CPR Corrective Action Plan 14 Submit a copy of the district's newly developed procedure for provision of the IEP to the parent, along with evidence of training on the procedure provided to Team chairs and other responsible staff, including agenda, sign in sheet with name(s), title(s), and role(s) by September 15, 2011. Submit a copy of the form indicating service, placement and intended goals that parents will receive and initial at the conclusion of the IEP TEAM meeting by September 15, 2011. Conduct an internal review of a sampling of student records containing IEPs developed after the new procedure was implemented to determine if parents were issued two (2) copies of the proposed IEP immediately following the IEP Team meeting, or a summary of proposed special education and related services and the major goals associated with them at the conclusion of the Team meeting and submit by February 15, 2012: 1) The number of student records reviewed 2) The number of student records in compliance 3) For all records not in compliance with this criterion, determine the root cause(s) of the non-compliance; and 4) The district's plan to remedy the non-compliance. Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of students names and grade levels for the record review; b) Date of the review; c) Name of person(s) who conducted the review, their role(s), and their signature(s) Progress Report Due Date(s): 09/15/2011 02/15/2012 MA Department of Elementary & Secondary Education , Program Quality Assurance Services Four Rivers Charter Public (District) CPR Corrective Action Plan 15 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN Criterion & Topic: CPR Rating: SE 46 Procedures for suspension of students with disabilities Partially Implemented when suspensions exceed 10 consecutive school days or a pattern has developed for suspensions exceeding 10 cumulative days; responsibilities of the Team; responsibilities of the district Department CPR Findings: Interviews and document review reveal that while district personnel have some understanding of the requirements, the district's suspension procedures do not address all necessary requirements.  The procedures do not address: the steps the Team must take when the behavior is a manifestation of the disability;  that no later than the date of any disciplinary action, the district notifies the parent of the decision and provides written notice of procedural safeguards; steps that should be taken if the student's behavior was the result of the district's failure to implement the IEP; provision of a functional behavioral assessment and behavioral intervention services and modifications to address the behavior so that it does not recur; provision of services in other settings to enable the student to continue in the general curriculum and to continue receiving services identified on the IEP. Additionally, suspension procedures do not address provisions for placing a student in an interim alternative educational setting (IAES) for up to 45 school day as determined by the Team if the behavior involves weapons, controlled substances, infliction of bodily injury, or other unique circumstances, or on the authority of a hearing officer, when the district provides evidence that the student is "substantially likely" to injure him/herself or others. Description of Corrective Action: In order to ensure that the district personnel addressed the necessary requirements for procedures for suspension of students with disabilities, we will put the Legal Standard for that procedure in our Student and Family Handbook for the 2011-2012 school year. District personnel will be notified that the Legal Standard is now a part of our Handbook. Anticipated Results: All procedures that the team must take will be fully implemented when the behavior is a manifestation of a disability Title/Role(s) of responsible Persons: Expected Date of Special Education Director, Dean of Students, Completion: 05/06/2012 Evidence of Completion of the Corrective Action: Evidence will be in the 2011/2012 Four rivers Charter School handbook. Description of Internal Monitoring Procedures: Director of Special education will notify Dean of Students of the handbook changes and verify that the changes have been made. CORRECTIVE ACTION PLAN APPROVAL SECTION Criterion: SE 46 Procedures for suspension of students with disabilities when suspensions exceed 10 consecutive school days or a pattern has developed for suspensions exceeding 10 cumulative days; responsibilities of the Team; Corrective Action Plan Status: Approved Status Date: 06/06/2011 MA Department of Elementary & Secondary Education , Program Quality Assurance Services Four Rivers Charter Public (District) CPR Corrective Action Plan 16 responsibilities of the district Basis for Partial Approval or Disapproval: Department Order of Corrective Action: Required Elements of Progress Report(s): Submit a copy of the pages from the 2011-2012 Student and Family Handbook that contain the revised suspension procedures along with evidence that appropriate staff were trained in the requirements of those procedures. Include agendas, sign in sheets with name(s), title(s), and role(s) and materials used by September 15, 2011. Submit the results of an administrative review of student suspensions taking place after the implementation of corrective actions by February 15, 2012. Include: ) The number of student records reviewed 2) The number of student records in compliance 3) For all records not in compliance with this criterion, determine the root cause(s) of the non-compliance; and 4) The district's plan to remedy the non-compliance. Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of students names and grade levels for the record review; b) Date of the review; c) Name of person(s) who conducted the review, their role(s), and their signature(s) Progress Report Due Date(s): 09/15/2011 02/15/2012 MA Department of Elementary & Secondary Education , Program Quality Assurance Services Four Rivers Charter Public (District) CPR Corrective Action Plan 17 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN Criterion & Topic: CPR Rating: SE 54 Professional development Partially Implemented Department CPR Findings: According to a review of documentation and staff interviews, the district did not consistently provide training on: state and federal special education requirements and related local special education policies and procedures; analyzing and accommodating diverse learning styles of all students to achieve inclusion in the regular classroom; methods of collaboration among regular education and special education teachers and paraprofessionals to accommodate diverse learning styles of students in the regular classroom. Description of Corrective Action: In an effort to consistently provide training, a staff professional development time will be devoted to training of all staff on the special education referral process and procedures and State and Federal Special Education requirements. In addition all staff will be encouraged to attend workshops and seminars addressing the needs of diverse learners. Related professional articles will be shared with staff. Weekly Division meeting that includes special education as well and regular education will include discussion regarding accommodations. Anticipated Results: It is anticipated that staff will be adequately trained on state and federal special education requirements and related local special education policies and procedures. Title/Role(s) of responsible Persons: Expected Date of Principal, Special Education Director Completion: 05/06/2012 Evidence of Completion of the Corrective Action: Professional development of all staff will take place before the start of the school year. Work on this will be ongoing throughout the 2011-2012 school year.We will have evidence of the training because each staff member will sign that they have attended the training. In addition an account of staff professional development will be kept. Notes of weekly division meeting are kept. Description of Internal Monitoring Procedures: Special Education Director will coordinate professional development with Four Rivers Principal. CORRECTIVE ACTION PLAN APPROVAL SECTION Criterion: SE 54 Professional development Corrective Action Plan Status: Partially Approved Status Date: 06/06/2011 Basis for Partial Approval or Disapproval: The district submitted a plan to provide professional development on local, state and federal special education requirements, but not specifically on analyzing and accommodating diverse learning styles of all students in order to achieve an objective of inclusion in the regular classroom of students with diverse learning styles; and methods of collaboration among teachers, paraprofessionals and teacher assistants to accommodate diverse learning styles of all students in the regular classroom Department Order of Corrective Action: The district must provide training on state and federal special education requirements and MA Department of Elementary & Secondary Education , Program Quality Assurance Services Four Rivers Charter Public (District) CPR Corrective Action Plan 18 related local special education policies and procedures; analyzing and accommodating diverse learning styles of all students to achieve inclusion in the regular classroom; methods of collaboration among regular education and special education teachers and paraprofessionals to accommodate diverse learning styles of students in the regular classroom Required Elements of Progress Report(s): Submit a proposed schedule and agendas of the required trainings and a description of materials that will be used by September 15, 2011. For any training conducted by this date (September 15, 2011), submit sign-in sheets, agendas and materials used. Submit an updated training schedule with agendas and descriptions of materials to be used by February 15, 2012. For any training conducted by this date (February 15, 2012), submit sign-in sheets, agendas and materials used. Progress Report Due Date(s): 09/15/2011 02/15/2012 MA Department of Elementary & Secondary Education , Program Quality Assurance Services Four Rivers Charter Public (District) CPR Corrective Action Plan 19 MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION COORDINATED PROGRAM REVIEW Charter School or District: Four Rivers Public Charter School Corrective Action Plan Forms Program Area: Civil Rights Prepared by: Peter Garbus, Principal CAP Form will expand to as many lines as necessary. Before completing and emailing to pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans. All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final Report to the school or district. Mandatory One-Year Compliance Date: April 28, 2012 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN (To be completed by school district/charter school) Criterion & Topic: CR 3 Access to a full range of Rating: Partially Implemented educational programs Department CPR Finding: See ELE 5 and ELE 11 (Document review and interviews indicate that the one ELL student is not receiving adequate levels of ESL instruction and that content area teachers are not trained in how to shelter content, affecting the student’s ability to access the full range of academic opportunities.) Narrative Description of Corrective Action: In addressing ELE 5, the CAP calls for changes in the level of ESL instruction as well as training teachers in SCI. The actions described will ensure equal access to the full range of academic opportunities. Title/Role of Person(s) Responsible for Expected Date of Completion for Each Implementation: Andy Stenson, Academic Corrective Action Activity: August 1, 2011 Support Director Evidence of Completion of the Corrective Action: Individual student schedules for ELL(s). SCI Professional Development Plan. Description of Internal Monitoring Procedures: As described in ELE 5. CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Elementary and Secondary Education) Criterion: CR 3 Access to a full range of educational programs Status of Corrective Action: Approved Partially Approved Disapproved Basis for Partial Approval or Disapproval: See ELE 5 and ELE 11 Department Order of Corrective Action: Required Elements of Progress Report(s): See ELE 5 Progress Report Due Date(s): See ELE 5 MA Department of Elementary & Secondary Education , Program Quality Assurance Services Four Rivers Charter Public (District) CPR Corrective Action Plan 20 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN (To be completed by school district/charter school) Criterion & Topic: CR 10A Student handbooks and Rating: Partially Implemented codes of conduct Department CPR Finding: The district’s handbook and code of conduct did not include appropriate procedures for the discipline of students with special needs and students with Section 504 Accommodation Plans. Narrative Description of Corrective Action: The school will work with DESE and school counsel to determine what procedures are incorrect or missing and will revise the handbook and code of conduct to include all appropriate procedures for the discipline of students with special needs and students with Section 504 Accommodation Plans. Title/Role of Person(s) Responsible for Expected Date of Completion for Each Implementation: Matt Leaf, Dean of Students Corrective Action Activity: August 1, 2011 Evidence of Completion of the Corrective Action: A corrected handbook and code of conduct. Description of Internal Monitoring Procedures: Verification by the Principal. CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Elementary and Secondary Education) Criterion: CR 10A Student handbooks and codes of conduct Status of Corrective Action: Approved Partially Approved Disapproved Basis for Partial Approval or Disapproval: Department Order of Corrective Action: Required Elements of Progress Report(s): The district will revise its handbook to include appropriate procedures for the discipline of students with special needs and students with Section 504 Accommodation Plans and Submit copies of those pages from its revised handbook by September 15, 2011. Progress Report Due Date(s): September 15, 2011. COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN (To be completed by school district/charter school) Criterion & Topic: CR 16 Notice to students 16 or over leaving school without a high school diploma, certificate of attainment, or certificate of completion Rating: Partially Implemented MA Department of Elementary & Secondary Education , Program Quality Assurance Services Four Rivers Charter Public (District) CPR Corrective Action Plan 21 Department CPR Finding: The written notices that the charter school provides for students who have fifteen consecutive unexcused absences, and for former students who have not yet earned their competency determination and who have not transferred to another school, do not meet all the requirements. The notice regarding absences goes out after the student is in the process of withdrawing, rather than after 15 consecutive absences. The letter does not state that the parent or guardian may meet with a representative within 10 days from the date the notice is sent, or that the district may agree to extend the time of the meeting for up to 14 days, at the request of the parent or guardian. The letter does not state that at the meeting participants will discuss the reasons that the student is leaving school and alternate educational or other placements. The notice to students who have left school without earning a competency determination does not inform them of the availability of publicly funded post-high school academic support programs or encourage them to participate in those programs. Narrative Description of Corrective Action: The school will issue a notice after 15 consecutive absences for students and former students who have not yet earned their competency determination and transferred to another school. It will also state that the parent or guardian may meet with a representative with 10 days from the date the notice is sent. The letter will also state that meeting participants will discuss the reasons that the student is leaving school and alternate educational placements. The notice to students who have left school without earning a competency determination will inform them of the availability of publicly funded post-high school academic support programs or encourage them to participate in those programs. Title/Role of Person(s) Responsible for Expected Date of Completion for Each Implementation: Leslie Taylor, Administrative Corrective Action Activity: August 1, 2011 Coordinator Evidence of Completion of the Corrective Action: Corrected letter template in the files. Description of Internal Monitoring Procedures: Verification by the Principal. CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Elementary and Secondary Education) Criterion: CR 16 Notice to students 16 Status of Corrective Action: or over leaving school without a high Approved Partially Approved school diploma, certificate of attainment, or certificate of completion Basis for Partial Approval or Disapproval: Disapproved Department Order of Corrective Action: Required Elements of Progress Report(s): Submit drafts of the two notices; one for students who have 15 consecutive unexcused absences, and a second for students who have left school without earning a competency determination and have not transferred to another school by September 15, 2011. Submit copies of notices it has sent out to students since drafting the notices, if there are any students who fit either category by February 15, 2012. Progress Report Due Date(s): September 15, 2011, February 15, 2012 MA Department of Elementary & Secondary Education , Program Quality Assurance Services Four Rivers Charter Public (District) CPR Corrective Action Plan 22 MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION COORDINATED PROGRAM REVIEW Charter School or District: Four Rivers Charter Public School Corrective Action Plan Forms Program Area: English Learner Education Prepared by: Andy Stenson, Academic Support Director CAP Form will expand to as many lines as necessary. Before completing and emailing to pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans. All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final Report to the school or district. Mandatory One-Year Compliance Date: April 28, 2012 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN (To be completed by school district/charter school) Criterion & Topic: ELE 5 Program Placement and Structure Rating: Partially Implemented MA Department of Elementary & Secondary Education , Program Quality Assurance Services Four Rivers Charter Public (District) CPR Corrective Action Plan 23 Department CPR Finding: Document review indicates that the one ELL in the district is not receiving sufficient English language instruction. The ELL is a beginner, who receives 62 minutes of ESL instruction three days a week plus 152 minutes of ESL instruction twice per week for a total of 8.2 hours of instruction per week. Beginners should be receiving 2.5 hours of English language instruction per day for a total of 12.5 hours per week. Content instruction is based on the appropriate Massachusetts Curriculum Framework; however, ELLs are not receiving sheltered content instruction, as the majority of teachers have not completed the 4 required categories of SEI professional development, which focuses on the skills and knowledge necessary for sheltering instruction, as described in the Commissioner’s Memorandum of June 2004. As reported, the one ELL participates in general education for his/her content area courses; however, there is no mention of SEI category trained content teachers to facilitate this. Documents show that content teachers work with a certified ESL teacher but this does not ensure that they, themselves are trained. Therefore, the school does not offer a sheltered English immersion program as required by Chapter 71A. Review of documentation submitted by the district indicates that the district’s SEI PD plan includes training all teachers in all four categories by 2013, and that they are conducting training in SEI categories 1 and 2 in this current year. However, this will leave a void for categories 3 and 4. In addition, the district’s plan assumes no growth in the ELL population at any of the levels of English language proficiency, and does not address what will occur when the one ELL progresses to the next level of ELS instruction. In addition, Four Rivers does not have an ESL/ELD curriculum, although it is noted that said curriculum is being developed. However, there was no timeline listed as to when this would be accomplished. Narrative Description of Corrective Action: (1) English Language Instruction: Next year’s schedule is being developed and our one beginning level ELL will receive three 52 minute periods of ESL instruction each day. This will mean that the student is receiving more than the required 2.5 hours per day. Based upon ongoing annual assessment and determination of level of need, the amount of scheduled ESL time for each subsequent year will be matched to the state recommendations. Future ELL students will be scheduled to receive the appropriate amount of ESL instruction, based on initial identification and annual assessments. This will be overseen by the Academic Support Director in conjunction with the assistant principal. (2 & 3) SEI Professional Development: The current SEI professional development plan will be amended to address current issues and ensure compliance in the future. As a first step, it will call for category 2 training of all teachers in the grades which our one ELL student will be in for the next two years. The long term PD plan will be developed in the summer of 2011. It will address training needs based on our current faculty and student body as well contingency plans for enter ELL’s. (4) An ESL curriculum has been developed for beginning level ELL’s. It is based on the English Language Proficiency Benchmarks and Outcomes. The curriculum guide will be amended by the ESL teacher, with oversight from the ASD, and will take place in response to newly identified ELL’s as well as changes in the level of our current ELL student. MA Department of Elementary & Secondary Education , Program Quality Assurance Services Four Rivers Charter Public (District) CPR Corrective Action Plan 24 Title/Role of Person(s) Responsible for Implementation: Andy Stenson, Academic Support Director Expected Date of Completion for Each Corrective Action Activity: (1) July 1, 2011 (2) August 1, 2011 (3) August 1, 2011 (4) December 1, 2011 Evidence of Completion of the Corrective Action: (1) Individual student schedule for ELL student. (2) Completed SEI professional development plan. (3) Completed SEI professional development plan. (4) Completed ESL curriculum. Description of Internal Monitoring Procedures: (1) Academic Support Director (ASD) will work with the assistant principal to schedule the one current ELL according to current guidelines. The ASD will notify the assistant principal of any newly identified ELL’s and will monitor individual schedules to ensure ongoing compliance. (2) and (3) The ASD will complete an annual review of the category trainings for current and newly hired teachers and will work with the school principal to ensure that SCI trainings in areas of concern are offered as needed. (3) The ASD will work with the ESL teacher to oversee the development of the ESL curriculum. Monthly meetings will be held beginning July 1 to monitor progress and determine next steps. The ESL curriculum will be completed by December 1, 2011. CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Elementary and Secondary Education) Criterion: ELE 5 Program Placement and Structure Status of Corrective Action: Approved Partially Approved Disapproved Basis for Partial Approval or Disapproval: Four Rivers Charter Public School has very low incidence of English language learners (ELLs). Only one ELL was enrolled at the time of the Comprehensive program review (CPR). This student is reported to be a beginner. A MEPA level of English Proficiency was not specified. Four Rivers has formulated an action plan (CAP) that addresses all the elements of the Department’s CPR findings. However, the district should note that the Massachusetts English Language Proficiency Benchmarks and Outcomes (ELPBO) will be phased out in the coming months. Therefore, the district is no longer expected to base its ESL curriculum on the ELPBO; nevertheless, the district is expected to develop an ESL curriculum, which should be able to stand alone and withstand changes as needed. Department Order of Corrective Action: Provide the following: 1) An ESL curriculum. 2) Amended SEI professional development plan. 3) Evidence that teachers teaching the one ELL or any newly identified ELL(s) have completed SEI category training in all four categories. 4) Evidence that the one ELL and any newly identified ELL(s) are receiving the recommended hours of ESL instruction. 5) Evidence that the one ELL and any newly identified ELL(s) are placed with teacher(s) who have been SEI trained in all four categories. 6) Results of internal monitoring activity. MA Department of Elementary & Secondary Education , Program Quality Assurance Services Four Rivers Charter Public (District) CPR Corrective Action Plan 25 Required Elements of Progress Report(s): Please submit the following by September 15, 2011: 1) Submit a completed ESL curriculum or any progress to date. 2) Amended SEI professional development plan addressing this CAP’s PD issues. 3) A spreadsheet indicating the categories of SEI training each teacher in the school has completed to date. Submit an update by February 15, 2012 4) For the one ELL, submit a schedule that shows the student’s hours of ESL instruction per week along with his MEPA level of English proficiency. 5) A sample schedules for the one ELL indicating placement with a teacher or teachers who are SEI trained in all four categories. 6) A summary of results of internal monitoring activities. Include any non-compliance findings and action taken to remedy such non-compliance. Progress Report Due Date(s): September 15, 2011; February 15, 2012 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN (To be completed by school district/charter school) Criterion & Topic: ELE 9 Instructional Grouping Rating: Partially Implemented Department CPR Finding: See ELE 5 Narrative Description of Corrective Action: See ELE 5 Title/Role of Person(s) Responsible for Expected Date of Completion for Each Implementation: Andy Stenson, Academic Support Corrective Action Activity: August 1, 2011 Director. Evidence of Completion of the Corrective Action: See ELE 5 Description of Internal Monitoring Procedures: See ELE 5 CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Elementary and Secondary Education) Criterion: ELE 9 Instructional Grouping Status of Corrective Action: Approved Partially Approved Disapproved Basis for Partial Approval or Disapproval: See ELE 5 – Program Placement and Structure. Department Order of Corrective Action: See ELE 5 – Program Placement and Structure. Required Elements of Progress Report(s): See ELE 5 – Program Placement and Structure. Progress Report Due Date(s): See ELE 5 – Program Placement and Structure. MA Department of Elementary & Secondary Education , Program Quality Assurance Services Four Rivers Charter Public (District) CPR Corrective Action Plan 26 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN (To be completed by school district/charter school) Criterion & Topic: ELE 11 Equal Access to Rating: Partially Implemented Academic Programs and Services Department CPR Finding: Document review and interviews indicate that the one ELL student is not receiving adequate levels of ESL instruction and that content area teachers are not trained in how to shelter content, affecting the student’s ability to access the full range of academic opportunities. Narrative Description of Corrective Action: In addressing ELE 5, the CAP calls for changes in the level of ESL instruction as well as training teachers in SCI. The actions described will ensure equal access to the full range of academic opportunities. Title/Role of Person(s) Responsible for Expected Date of Completion for Each Implementation: Andy Stenson, Academic support Corrective Action Activity: August 1, 2011 director. Evidence of Completion of the Corrective Action: Individual student schedules for ELL(s). SCI Professional Development Plan. Description of Internal Monitoring Procedures: As described in ELE 5 CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Elementary and Secondary Education) Criterion: ELE 11 Equal Access to Academic Programs and Services Status of Corrective Action: Approved Partially Approved Disapproved Basis for Partial Approval or Disapproval: See ELE 5 Department Order of Corrective Action: Required Elements of Progress Report(s): See ELE 5 Progress Report Due Date(s): See ELE 5 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN (To be completed by school district/charter school) Criterion & Topic: ELE 14 Licensure Requirements Rating: Partially Implemented Department CPR Finding: Based on a review of documentation, the district does not have an ESL provider who is appropriately licensed or holds a current waiver. Narrative Description of Corrective Action: Our current ESL teacher, Jessica Roll, is certified in the areas of moderate special needs, Spanish and is considered “highly qualified” to teach English Language Learners. Ms. Roll has submitted her credentials for review by the DOE. In conversation with the licensure office she has been informed that payment of the $25 license fee is all that is required to complete the requirements. Title/Role of Person(s) Responsible for Expected Date of Completion for Each Implementation: Andy Stenson, Academic Support Corrective Action Activity: August 1, 2011 Director MA Department of Elementary & Secondary Education , Program Quality Assurance Services Four Rivers Charter Public (District) CPR Corrective Action Plan 27 Evidence of Completion of the Corrective Action: ESL Teacher Certification Description of Internal Monitoring Procedures: Andy Stenson will meet with Ms. Roll on July 10 to review and July 31 to verify completion. CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Elementary and Secondary Education) Criterion: ELE 14 Licensure Requirements Status of Corrective Action: Approved Partially Approved Disapproved Basis for Partial Approval or Disapproval: None. Department Order of Corrective Action: None. Required Elements of Progress Report(s): Submit a copy or document(s) received from DOE regarding licensure requirements as they become available. Report on documentation status by September 15, 2011 or February 15, 2012 Progress Report Due Date(s): ): September 15, 2011; February 15, 2012 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN (To be completed by school district/charter school) Criterion & Topic: ELE 15 Professional Development Requirements Department CPR Finding See ELE 5 Rating: Partially Implemented Narrative Description of Corrective Action: See ELE 5 Title/Role of Person(s) Responsible for Expected Date of Completion for Each Implementation: Andy Stenson, Academic Support Corrective Action Activity: August 1, 2011 Director Evidence of Completion of the Corrective Action: Professional Development Plan Description of Internal Monitoring Procedures: See ELE 5 CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Elementary and Secondary Education) Criterion: ELE 15 Professional Development Requirements Status of Corrective Action: Approved Partially Approved Disapproved Basis for Partial Approval or Disapproval: See ELE 5 – Program Placement and Structure. Department Order of Corrective Action: See ELE 5 – Program Placement and Structure. Required Elements of Progress Report(s): See ELE 5 – Program Placement and Structure. Progress Report Due Date(s): See ELE 5 – Program Placement and Structure. MA Department of Elementary & Secondary Education , Program Quality Assurance Services Four Rivers Charter Public (District) CPR Corrective Action Plan 28