MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Essex Agricultural Technical
CPR Onsite Year: 2012-2013
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 09/06/2013.
Mandatory One-Year Compliance Date: 09/06/2014
Summary of Required Corrective Action Plans in this Report
Criterion
SE 14
Criterion Title
Review and revision of IEPs
CR 7
Information to be translated into languages other than
English
Use of physical restraint on any student enrolled in a
publicly-funded education program
CR 17A
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 14 Review and revision of IEPs
Partially Implemented
Department CPR Findings:
Student record review indicated that the district does not always convene the Team
annually, on or before the IEP's anniversary date to review, revise, or develop an IEP or
refer the student for a re-evaluation.
Description of Corrective Action:
The Special Education Administrator will provide training to the Special Education Liaisons
and the Special Education Department Secretary regarding the regulation that on or
before the IEP's anniversary date, a Team must be convened for the purpose of
reviewing, revising or developing an IEP or to refer the student for re-evaluation. This
will occur by 10/31/2013. Subsequent to the training and after some months have
elapsed, an internal record review will be conducted by the Special Education
Administrator to ensure compliance. The review will occur between 10/31/2013 and
01/15/2014 with the results being reported by 01/31/2014.
Title/Role(s) of Responsible Persons:
Expected Date of
Special Education Administrator
Completion:
01/31/2014
Evidence of Completion of the Corrective Action:
Evidence of the training will include an agenda and an attendance sheet from the training.
Evidence of the internal record review will include the number of records reviewed with
student's initials noted, the number of reviewed records that are in compliance, the
number of reviewed records that are out of compliance.
Description of Internal Monitoring Procedures:
The internal record review will include an examination of ten (10) student records.
Student's initials will be noted, as will the number of reviewed records that are in
compliance and the number of reviewed records that are out of compliance. If there are
records that are out of compliance, the reasons for that will be stated and a root cause
analysis will be performed. A response will then be formulated that addresses the cause
that was discovered.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 14 Review and revision of IEPs
Corrective Action Plan Status: Approved
Status Date: 10/16/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of the staff training conducted regarding annual review of IEPs on or
before the IEPs' anniversary date, including signed attendance sheets (with name and
role), agenda and training materials. This progress report is due December 2, 2013.
Conduct an internal record review, post training, for evidence that IEP Teams convene
annual review meetings on or before the anniversary date of the current IEP. Please
provide an analysis of this review to include the number of records reviewed and the
number of records found to be non-compliant. For any records found to be non-compliant,
please provide an analysis of the root cause(s) and any steps that the district has taken
to remedy the non-compliance. This progress report is due March 31, 2014. *Please note
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Essex Agricultural Technical CPR Corrective Action Plan
2
that when monitoring, the district must maintain the following documentation and make it
available to the Department upon request: a) List of student names and grade levels for
the record review; b) Date of the review; c) Name of the person(s) who conducted the
review, their role(s), and their signatures.
Progress Report Due Date(s):
12/02/2013
03/31/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Essex Agricultural Technical CPR Corrective Action Plan
3
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7 Information to be translated into languages other than
Partially Implemented
English
Department CPR Findings:
A review of documents indicated that the district has translated many of its important
school documents and developed a system for determining which parents and guardians
with limited English skills require translated material. However, interviews with school
administrators indicate that the student handbook and code of conduct have not been
translated for parents who require translations.
Description of Corrective Action:
The 2013-2014 Student Handbook front cover includes statements in both Spanish and
Portuguese informing all parents/guardians who to contact for a translated handbook.
Both the contact persons phone numbers and email addresses are present. The student
handbook was disseminated to all students on their first academic day by a designated
department and reviewed by their teacher. The procedure is then for students to bring the
student handbook home and review it with their parents/guardians. Both student and
parent/guardian are then required to sign the read receipt on the last page acknowledging
that they have received and read a copy of the handbook. Students then bring in the
read receipt to their academic teacher for a homework grade.
Title/Role(s) of Responsible Persons:
Expected Date of Completion:
Title IX Coordinator
01/31/2014
Evidence of Completion of the Corrective Action:
Statement included with the 2013-2014 Student Handbook in both Spanish and
Portuguese informing all parents/guardians who to contact for a translated handbook.
Receipt of student handbook signed by both parent/guardian and student acknowledging
the receipt of the student handbook.
Description of Internal Monitoring Procedures:
The internal record review will include an updated record of what students have and have
not turned in the homework assignment of the submission of the handbook read receipt.
A record will be kept of who has contacted the school regarding receiving a translated
copy.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 7 Information to be translated into
languages other than English
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 10/16/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Using the district's internal monitoring, please provide the number of requests for a
translated handbook. Please also indicate the number of FLNE students/families among
the group who did not submit the handbook read receipt. Submit this documentation by
December 2, 2013.
Progress Report Due Date(s):
12/02/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Essex Agricultural Technical CPR Corrective Action Plan
4
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 17A Use of physical restraint on any student enrolled in a
Partially Implemented
publicly-funded education program
Department CPR Findings:
Staff interviews and document review indicated that written procedures regarding
implementation of physical restraint are not made available to parents.
Description of Corrective Action:
The 2013-2014 Student Handbook includes the physical restraint procedure for review by
both students and parents/guardians on pages 29-30.The student handbook was
disseminated to all students on their first academic day by a designated department and
reviewed with them by their teacher. The procedure is then for students to bring the
student handbook home and review it with their parents/guardians. Both student and
parent/guardian are then required to sign the read receipt on the last page acknowledging
that they have received and read a copy of the handbook. Students then bring in the
read receipt to their academic teacher for a homework grade.
Title/Role(s) of Responsible Persons:
Expected Date of
Title IX Coordinator
Completion:
01/31/2014
Evidence of Completion of the Corrective Action:
The 2013-2014 Student Handbook was disseminated to all students with the physical
restraint procedure included. Receipt of student handbook signed by both parent/guardian
and student acknowledging the receipt of the student handbook.
Description of Internal Monitoring Procedures:
The internal record review will include an updated record of what students have and have
not turned in the homework assignment of the submission of the handbook read receipt.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 17A Use of physical restraint on any
student enrolled in a publicly-funded
education program
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 10/16/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a copy of or access to pages of 29-30 of the 2013-2014 Student Handbook by
December 2, 2013.
Progress Report Due Date(s):
12/02/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Essex Agricultural Technical CPR Corrective Action Plan
5
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Essex Agricultural and Technical High School
Corrective Action Plan Forms
Program Area: Career/Vocational Technical Education
Prepared by: Joy White
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: September 2, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 14
Rating: Partially Implemented
Department CPR Finding: A review of records and interviews indicate that there is an absence of a
CORI policy related to the implementation of the Supervised Agricultural Experience (SAE).
Narrative Description of Corrective Action: The district will require all employers an /or
organizations that students doing SAE hours who are currently working with /or for to sign a
form that states that the student will never work /be alone with anyone in the organization
/business and will always be with 2 or more employees – if that will not be the case then we
will have to do a CORI – We will design the letter and get it to all those students currently
doing SAE hours with an organization/business.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Coop Coordinator and
Corrective Action Activity: November 26,
department chairs of vocational programs
2013
Evidence of Completion of the Corrective Action: The signed sheets from the employers
/organizations and /or completed CORIs.
Description of Internal Monitoring Procedures: We will maintain copies of the forms that the
employers/organizations have signed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE-14
Status of Corrective Action:
Approved
Partially Approved
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Essex Agricultural Technical CPR Corrective Action Plan
Disapproved
6
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): The Department accepts the school’s corrective actions.
Progress Report Due Date(s): No progress reporting is required.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 20
Rating: Partially Implemented
Department CPR Finding: A physical review of the facility indicates that not all instructional
facilities and equipment used for career/vocational technical education meet current occupational
standards. The Office for Career/Vocational Technical Education will send a Safety Survey Report,
which includes details specific to each program, to Director-Principal White under separate cover.
Narrative Description of Corrective Action: The Safety Survey Report Response Template for all
safety was completed in March of 2013.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Farm/Facilities Manager
Corrective Action Activity March 2013:
Evidence of Completion of the Corrective Action: Letter sent to the district from the Safety
Coordinator Dave Edmonds dated April 1, 2013
Description of Internal Monitoring Procedures: The Farm /Facilities manager is responsible for
Monitoring all the entire facility daily
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE-20
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): The Department accepts the school’s corrective actions.
Progress Report Due Date(s): No progress reporting is required.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 21
Rating: Partially Implemented
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Essex Agricultural Technical CPR Corrective Action Plan
7
Department CPR Finding: A physical review of the facility indicates that not all instructional
facilities and equipment used for career/vocational technical education meet current occupational
standards. The Office for Career/Vocational Technical Education will send a Safety Survey Report,
which includes details specific to each program, to Director-Principal White under separate cover.
Narrative Description of Corrective Action: Same as above – see CVTE 20
Title/Role of Person(s) Responsible for
Implementation: Farm/Facilities Manager
Expected Date of Completion for Each
Corrective Action Activity: March 2013
Evidence of completion of the Corrective Action: Letter from Dave Edmonds dated April 1, 2013
Description of Internal Monitoring Procedures: over sight by the Farm /Facility Manager
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE-21
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): The Department accepts the school’s corrective actions.
Progress Report Due Date(s): No progress reporting is required.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Essex Agricultural Technical CPR Corrective Action Plan
8
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Essex Agricultural Technical High School
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Essex Agricultural & Technical High School
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 3- Initial Identification Rating: Partially Implemented
Department CPR Finding: A review of documentation, student records, and staff interviews
demonstrated that the district does not assess all incoming students whose home language is not
English in the areas of reading, writing, speaking, and listening to identify students who may be
English Language Learners. The district conducts a file review of these students’ records and a
student interview to determine if an initial assessment in the four modalities is warranted.
Narrative Description of Corrective Action: Using the Home Language survey sent to all incoming
students the District will identify all students who have identified any language other than English on
question 4, 5 or 7. These questions relate to language the child first learned and language spoken in the
home. In addition to interviewing each student and conducting record reviews, we will assess language
skills using the World class Instructional Design and Assessment Access Placement Test (W-APT).
Our students will be tested in the first semester of the year; therefore will use the 6-8 grade assessment.
Each test will be scored to determine ELL placement needs. Students who demonstrate a need for
placement will receive letters to document the need and explain all options available to them in their
native language.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Jennifer Skane, Assistant
Corrective Action Activity: November 2013
Principal
Evidence of Completion of the Corrective Action: Samples of Completed Score Sheets
Description of Internal Monitoring Procedures: The District will continue to implement all policies
as stated above.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Status of Corrective Action:
Criterion: ELE 3- Initial
Approved
Partially Approved
Disapproved
Identification
Basis for Partial Approval or Disapproval:
The school identifies any student whose first language is not English (FLNE) by giving the Home
Language Survey to all incoming freshmen. First semester ninth graders are assessed using the 6-8
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Essex Agricultural Technical CPR Corrective Action Plan
9
grades W-APT as recommended by WIDA.
However, the district’s next steps do not clearly convey that students will receive sheltered content area
instruction in English and English language instruction (ESL) appropriate for the students’ levels of
English language proficiency prior to parent notification. Parents should be informed of the screening
test results and the placement decisions no later than 30 days after the beginning of the school year or
within two weeks if the student enrolls in the school district during the school year. However, the
district’s obligation is to place students first, and then inform parents immediately thereafter. Unless
the school has other English language programming, such as two-way bilingual classes or a transitional
bi-lingual program, the district’s reference to “all options available” is potentially misleading. In
addition, Ch. 71A does not require parent consent for program support.
Department Order of Corrective Action:
See required elements of progress report.
Required Elements of Progress Report(s):
Provide parent notification letters for students whose ACCESS proficiency level is Level 1 through
Level 5.
Provide the weekly schedule for each student whose English language proficiency level is between 1
(Entering) and 5 (Bridging), showing the amount of ESL support per week and the instructor’s name
and ESL license number.
This progress report is due May 30, 2014.
Progress Report Due Date(s): May 30, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Essex Agricultural Technical CPR Corrective Action Plan
10