MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Easton
CPR Onsite Year: 2009-2010
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 10/04/2010.
Mandatory One-Year Compliance Date: 10/03/2011
Summary of Required Corrective Action Plans in this Report
Criterion
SE 1
SE 2
SE 3
Criterion Title
Assessments are appropriately selected and interpreted for
students referred for evaluation
Required and optional assessments
SE 12
Special requirements for determination of specific learning
disability
Timeline for determination of eligibility and provision of
documentation to parent
Frequency of re-evaluation
SE 14
Review and revision of IEPs
SE 29
Communications are in English and primary language of
home
SE 9
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
SE 32
Criterion Title
Parent advisory council for special education
SE 37
SE 41
Procedures for approved and unapproved out-of-district
placements
Age span requirements
SE 51
Appropriate special education teacher licensure
SE 52
Appropriate certifications/licenses or other credentials -related service providers
Special education facilities and classrooms
SE 55
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 1 Assessments are appropriately selected and interpreted for
Partially Implemented
students referred for evaluation
Department CPR Findings:
Review of records,
documentation and staff interviews indicated that tests are not always provided
and administered in the language and form most likely to yield accurate
information on what the student knows and can do academically, developmentally
and functionally.
Description of Corrective Action:
District will contact other agencies in addition to Legal Language Services for individuals
who can administer tests in the language and form most likely to yield accurate
information on what the student knows and can do academically, developmentally and
functionally.
Anticipated Results:
Tests will be provided and administered in the langauge and form most likely to yield
accurate information on what the student knows and can do academically,
developmentally, and functionally.
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Beverly Conte
Completion:
Administrator of Special Education
10/03/2011
Assistant Superintendent
Evidence of Completion of the Corrective Action:
This will be completed by 10/03/2011.
Description of Internal Monitoring Procedures:
Administrator of Special Education, Assistant Superintendent and Team Chairs will review
student records to be sure that tests are provided and administered in the language and
form most likely to yield accurate information on what the student knows and cand od
academicallly, developmentally, and functionally.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 1 Assessments are appropriately
Status Date: 11/12/2010
selected and interpreted for students
referred for evaluation Basis for Partial Approval or Disapproval:
The district proposed obtaining the services of an agency or individuals who can
administer tests in a language and form that will yield accurate information on what the
student knows and can do academically, developmentally, and functionally. The district
also proposed conducting a review of student records to determine whether the tests
were provided and administered in the language and form that will yield accurate
information on what the student knows and can do academically, developmentally, and
functionally.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 31, 2011 provide a list of agencies and/or individuals the district has contracted
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with to provide testing in the language and form most likely to yield accurate information
on what the student knows and can do academically, developmentally, and functionally.
By June 27, 2011 provide the results of the review of a random sample of student records
to determine whether the test(s) were provided and administered in the language and
form that will yield accurate information on what the student knows and can do
academically, developmentally and functionally. Include the number of student records
reviewed for students who are limited English proficient, the number of student records in
compliance and for all records not in compliance indicate the root cause of the
noncompliance along with specific corrective action taken with regard to each record.
The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records
reviewed, date of the review, name(s) of person(s) who conducted the review with roles
and signatures.
Progress Report Due Date(s):
03/31/2011
06/27/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 2 Required and optional assessments
Partially Implemented
Department CPR Findings:
Review of records
indicated that Educational Assessment A, including a history of the student s
educational progress in the general curriculum, was not always completed.
Description of Corrective Action:
Special Education Director will provide training for all principals, guidance counselors, and
Team Chairs regarding completion of Form A.
Anticipated Results:
Training will be provided at cabinet meeting for principals by February 1, 2011.
Training will be provided for middle and high school guidance counselors at each building
by February 1, 2011.
Training will be provided for Team Chairs by February 1, 2011.
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Beverly M. Conte
Completion:
Administrator of Special Education
02/01/2011
Evidence of Completion of the Corrective Action:
Copy of agenda, materials and signature sheets.
Description of Internal Monitoring Procedures:
Random records check by Administrator of Special Education.
Special education secretaries will check for Form A when completed IEP packet is sent to
special education office prior to IEP packet sent to parents. Team chairs will check IEP
packet prior to sending it to special education office.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 2 Required and optional assessments
Status Date: 11/12/2010
Basis for Partial Approval or Disapproval:
The district proposed providing training regarding the requirements for the completion of
Form A. The district also indicated that it would conduct a review of a random sample of
student records to determine whether the Form A had been completed and was on file.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 31, 2011 provide a copy of the Training Agenda, date(s) the training was
conducted and the sign-in sheet with staff person's title/role.
By June 27, 2011 provide a report of the results of the review of a random sample of
student records to determine whether the Form A was completed and filed since the
training. Include the number of student records reviewed, the number in compliance, for
all records not in compliance indicate the root cause along with the specific corrective
action taken with regard to each file.
The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records
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reviewed, date of the review, name(s) of person(s) who conducted the review with roles
and signatures.
Progress Report Due Date(s):
03/31/2011
06/27/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 3 Special requirements for determination of specific learning
Partially Implemented
disability
Department CPR Findings:
Review of records
indicated that the Team s written determination as to whether or not the
student has a specific learning disability was not always signed by the parent.
Description of Corrective Action:
Special Education Director will provide staff training for all special education staff
reviewing procedures for determination of specific learning disability.
Anticipated Results:
School district will remediate this noncompliance by February 1, 2011.
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Beverly Conte
Completion:
Administrator of Special Education
02/01/2011
Evidence of Completion of the Corrective Action:
Training sessions with special education staff. Training sessions will be documented by
copies of agendas, training materials and participant attendance sheets.
Description of Internal Monitoring Procedures:
Randon record reviews by special education administrator and support staff in special
education office. Team Chairperson will be sure to obtain parent signature on all specific
learning disabiliy forms.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 3 Special requirements for
Status Date: 11/12/2010
determination of specific learning
disability Basis for Partial Approval or Disapproval:
The district proposed providing training for all special education staff regarding the
requirements and procedures for the determination of specific learning disabilities. The
district also indicated that it would conduct a review of a random sample of student
records to determine whether the requirements, including parent signature, have been
completed and are on file.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 31, 2011 provide a copy of the Training Agenda, date(s) the training was
conducted and the sign-in sheet with staff person's title/role.
By June 27, 2011 provide a report of the results of the review of a random sample of
student records to determine whether all the requirements including parent signature
have been completed and are on file. Include the number of students evaluated and
suspected of having a SLD since the training, the number of records in compliance and for
all records not in compliance indicate the root cause(s) of the noncompliance and provide
the specific corrective action taken with regard to each file.
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The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records
reviewed, date of the review, name(s) of person(s) who conducted the review with roles
and signatures.
Progress Report Due Date(s):
03/31/2011
06/27/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 9 Timeline for determination of eligibility and provision of
Partially Implemented
documentation to parent
Department CPR Findings:
A review of student
records indicated that within 45 school working days after receipt of the
parent s written consent to an initial evaluation or a re-evaluation, the
district does not consistently determine whether the student is eligible for
special education and provide either the proposed IEP and placement or written
explanation of the finding of no eligibility to the parent.
Description of Corrective Action:
Special Education Director will have training sessions with Team Chairs and Special
Education staff to review policy and timelines regarding 45 school working days following
receipt of the parents written consent to an initial evaluation or reevaluation to determine
eligibility, provide IEP, placement or findings of no eligibility.
Anticipated Results:
Training sessions will be completed by February 1, 2011.
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Beverly Conte
Completion:
Administrator of Special Education
02/01/2011
Evidence of Completion of the Corrective Action:
Training sessions will be documented with agendas, signature sheets, and materials.
Description of Internal Monitoring Procedures:
Tracking systems, record reviews by Administrator of Special Education and support staff.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 9 Timeline for determination of
Status Date: 11/12/2010
eligibility and provision of documentation
to parent Basis for Partial Approval or Disapproval:
The district proposed providing training for Team chairpersons and special education staff
to review the 45 school working day timeline requirements to determine eligibility, and to
provide an IEP, placement or a finding of no eligibility after the receipt of the parent's
written consent to an initial evaluation or re-evaluation. The district also indicated that a
tracking system will be developed and that it would conduct a review of a random sample
of student records to determine whether the timelines have been met.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 31, 2011 provide a copy of the Training Agenda, date(s) the training was
conducted and the sign-in sheet with staff person's title/role. Provide a copy of the
tracking system developed by the district.
By June 27, 2011 provide a report of the results of the review of a random sample of
student records to determine whether the 45 school working days timeline has been met.
Include the number of records in which a Team meeting was held since the training, the
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number of records in compliance, and for all records not in compliance indicate the root
cause(s) of the noncompliance and the specific corrective action taken with regard to each
file.
The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records
reviewed, date of the review, name(s) of person(s) who conducted the review with roles
and signatures.
Progress Report Due Date(s):
03/31/2011
06/27/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 12 Frequency of re-evaluation
Partially Implemented
Department CPR Findings:
Review of student
records indicated that re-evaluations were not always completed every three
years, as required.
Description of Corrective Action:
Special Education Director will provide training sessions for all special education staff
regarding required three year reevaluations.
Anticipated Results:
Training will be completed by February 1, 2011.
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Beverly Conte
Completion:
Administrator of Special Education
02/01/2011
Evidence of Completion of the Corrective Action:
Training sessions with agendas, signature sheets and materials.
Description of Internal Monitoring Procedures:
Internal monitoring process will include: samplings, record reviews, tracking system.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 12 Frequency of re-evaluation -
Corrective Action Plan Status: Approved
Status Date: 11/12/2010
Basis for Partial Approval or Disapproval:
The district proposed providing training for all special education staff regarding the
requirement of the three year timeline for re-evaluations. The district also indicated that
a tracking system will be developed and that it will conduct a review of a random sample
of student records to determine whether the re-evaluations have been conducted every
three years.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 31, 2011 provide a copy of the Training Agenda, date(s) the training was
conducted and the sign-in sheet with staff person's title/role.
By June 27, 2011 provide a report of the results of the review of a random sample of
student records to determine whether the three year re-evaluation timeline has been met.
Include the number of student records reviewed in which a re-evaluation was conducted
since the training, the number in compliance, the root cause(s) of any noncompliance and
the specific corrective action taken for any records out of compliance.
The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records
reviewed, date of the review, name(s) of person(s) who conducted the review with roles
and signatures.
Progress Report Due Date(s):
03/31/2011; 06/27/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 14 Review and revision of IEPs
Partially Implemented
Department CPR Findings:
Review of the
student records indicated that a Team meeting was not always held on or before
the anniversary date of the IEP.
Description of Corrective Action:
Special Education Administrator will provide training sessions for all special education staff
regarding timelines for annual review meeting with a reminder that meetings must always
be held on or before the anniversary date of the IEP.
Anticipated Results:
Training sessions will be completed by February 1, 2011,
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Beverly Conte
Completion:
Administrator of Special Education
02/01/2011
Evidence of Completion of the Corrective Action:
Training sessions with agendas, signatures, and materials.
Description of Internal Monitoring Procedures:
Tracking system, record review by Team Chairs, Administrator of Special Education, and
special education office support staff.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 14 Review and revision of IEPs -
Corrective Action Plan Status: Approved
Status Date: 11/12/2010
Basis for Partial Approval or Disapproval:
The district proposed providing training for all special education staff regarding the
requirement for conducting the Annual Review on or before the anniversary date of the
IEP. The district also indicated that a tracking system will be developed and that it will
conduct a review of a random sample of student records to determine whether the
timeline for Annual Reviews has been met
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 31, 2011 provide a copy of the Training Agenda, date(s) the training was
conducted and the sign-in sheet with staff person's title/role. Provide a copy of the
tracking system developed by the district.
By June 27, 2011 provide a report of the results of the review of a random sample of
student records to determine whether the Annual Review timeline has been met. Include
the records of students who have had a Team meeting since the training, the number in
compliance, the root cause(s) for any records not in compliance and the specific
corrective action taken with regard to each record.
The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records
reviewed, date of the review, name(s) of person(s) who conducted the review with roles
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and signatures.
Progress Report Due Date(s):
03/31/2011
06/27/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 29 Communications are in English and primary language of
Partially Implemented
home
Department CPR Findings:
Review of documents
and staff interviews indicated that when parents are limited English proficient,
communication is not in both English and the primary language of the home.
Interviews also indicated that the interpreters used in fulfilling the
requirements of this criterion are not familiar with special education
procedures, programs and services, since a sibling or the student themselves
are at times depended upon to be interpreters at Team meetings or parent
conferences.
Description of Corrective Action:
Administrator of Special Education will be sure that all special education staff provide
communication in English and the primary language of the home to those parents who are
limied English proficient. The district will seek interpreters who are familair with special
education procedures, programs and services. The district does contract with Legal
Language Services and interpreters areprovided for testing, Team meetings and
parent conferences.
Anticipated Results:
This noncompliance will be remediated by October 3, 2011.
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Beverly Conte
Completion:
Administrator of Special Education
10/03/2011
Evidence of Completion of the Corrective Action:
Training sessions with signature sheets, agendas, information on language services.
Description of Internal Monitoring Procedures:
Random sampling of cases will be monitored by Administrator of Special Education and
Team Chairs.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 29 Communications are in English and
Status Date: 11/12/2010
primary language of home Basis for Partial Approval or Disapproval:
The district proposed ensuring that communications will occur in both English and the
primary language of the home by contracting with Legal Language Services and other
individuals who are familiar with special education procedures, programs and services,
and can act as interpreters for Team meetings, parent conferences and other services as
required. The district proposed providing training for staff regarding information on
language services. The district also proposed conducting a review of student records to
determine whether qualified interpreters were used when required.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 31, 2011 provide a list of agencies and/or individuals contacted and willing to
provide interpreting services along with evidence that they are knowledgeable regarding
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special education procedures, programs and services. Provide a copy of the training
agenda, training date(s) and the sign-in sheet with staff role/title.
By June 27, 2011 provide the results of the review of student records conducted to
determine whether the interpreter services were provided when appropriate. Include the
number of records reviewed, the number in compliance, the root cause(s) of any
noncompliance and the specific corrective action taken with regard to each record. Where
an interpreter was needed, provide a list of students (the first and last initials), the name
of the interpreter, the qualifications, the language and type of service.
The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records
reviewed, date of the review, name(s) of person(s) who conducted the review with roles
and signatures.
Progress Report Due Date(s):
03/31/2011
06/27/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 32 Parent advisory council for special education
Partially Implemented
Department CPR Findings:
Interviews
indicated that the parent advisory council (PAC) is not involved in advising
the district on matters that pertain to the education and safety of students
with disabilities and that the PAC does not meet regularly with school
officials in order to participate in the planning, development and evaluation
of the district's special education programs.
Description of Corrective Action:
Pac will be involved in advising the district on matters that pertain to the education and
safety of students with disabilities. Administrator of Special Education will be sure that
PAC meets with school officials in order to participate in the planning, develipment and
evaluation the district's special education program.
Anticipated Results:
Pac will be involved in advising the district on matters that pertain to the education and
safety of students with disabilities and evaluating special education programs by October
3, 2011.
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Beverly Conte
Completion:
Administrator of Special Education
10/03/2011
Evidence of Completion of the Corrective Action:
Meeting notices, agendas, signatures and materials.
Description of Internal Monitoring Procedures:
Review meeting schedules of agenda of administrators.
Contact head of Pac with information.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 32 Parent advisory council for special
Status Date: 11/12/2010
education Basis for Partial Approval or Disapproval:
The district proposed meetings with the PAC in order to ensure their involvement in
advising the district in matters pertaining to the education and safety of students with
disabilities as well as participating in the planning, development and evaluation of the
district's special education programs.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 31, 2011 and again by June 27, 2011 provide the documentation regarding the
meetings that took place between the PAC and school officials regarding matters
pertaining to the education and safety of students with disabilities as well as participating
in the planning, development and evaluation of the district's special education programs.
The documentation should include meeting notices, agenda(s), meeting notes, the date(s)
of the meetings and sign-in sheet(s) with the participant's title/role.
Progress Report Due Date(s):
03/31/2011; 06/27/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 37 Procedures for approved and unapproved out-of-district
Partially Implemented
placements
Department CPR Findings:
Record review and
staff interviews indicated that the district does not have written contracts
with collaborative programs for students placed in out-of-district day programs.
Description of Corrective Action:
District sent contracts (09/02/2010) to out-of-district collaborative day programs. They
have been returned and signed.
Anticipated Results:
Contracts have been signed. Easton corrected this previously based on exit interview in
April 2010.
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Beverly Conte
Completion:
Administrator of Special Education
09/02/2010
Evidence of Completion of the Corrective Action:
Signed contracts between Easton and all day collaborative programs.
Description of Internal Monitoring Procedures:
Administrator of Special Education sent contracts and followed-up with schools to be sure
they were signed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 37 Procedures for approved and
Status Date: 11/12/2010
unapproved out-of-district placements Basis for Partial Approval or Disapproval:
The district has sent contracts to out-of-district collaborative programs, which have been
returned and signed.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 31, 2011 submit the list of the out-of-district collaborative programs in which
students are placed along with copies of the signed contracts.
Progress Report Due Date(s):
03/31/2011
06/27/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 41 Age span requirements
Partially Implemented
Department CPR Findings:
Interviews
indicated that the substantially separate program at the high school combines
two classrooms for two periods per day, which results in an age span grouping
that exceeds 48 months. The age range of the students during those
instructional periods was 14-21 and the district did not submit a written
request for approval of a wider age range to the Department.
Description of Corrective Action:
Special Education Administrator will provide training for high school special education staff
regarding age range of students and need for a waiver if at any time during an insruction
period the age span of the students exceeds 48 months.
Anticipated Results:
Training sessions will be completed by February 1, 2011.
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Beverly Conte
Completion:
Administrator of Special Education
02/01/2011
Evidence of Completion of the Corrective Action:
Training sessions, agendas, signature sheets, and materials.
Description of Internal Monitoring Procedures:
Administrator of Special Education and Team Chairperson at high school will monitor
teacher's schedule. Currently the age range of the students in the substantially separate
program is 14-18.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 41 Age span requirements -
Corrective Action Plan Status: Approved
Status Date: 11/12/2010
Basis for Partial Approval or Disapproval:
The district indicated that the current non-compliance of an age span that exceeds 48
months was corrected. The district also indicated that it will ensure that the age span
does not exceed 48 months by reviewing each teacher's schedule.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 31, 2011 submit an internal review of the daily schedule of the specific
substantially separate high school classroom to ensure that the ages of the students do
not exceed 48 months.
Progress Report Due Date(s):
03/31/2011
06/27/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 51 Appropriate special education teacher licensure
Partially Implemented
Department CPR Findings:
Review of
documentation and staff interviews indicated that not all special education
staff at the high school are appropriately licensed in special education or on
an approved waiver.
Description of Corrective Action:
Administrator of Special Education has met with special education teacher to review steps
for certification. Teacher is completing practicum. She has taken and passed all MTEL
tests. She will complete her graduate degree in December 2010.
Anticipated Results:
The special education teacher will complete Masters Degree in special education and
receive special education license in December.
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Beverly Conte
Completion:
Administrator of Special Education
02/01/2011
Evidence of Completion of the Corrective Action:
Copy of licensure card from DESE and transcript from graduate school.
Description of Internal Monitoring Procedures:
Administrator of Special Education will have check with teacher and request copies of
these documents by December.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 51 Appropriate special education
Approved
teacher licensure Status Date: 11/12/2010
Basis for Partial Approval or Disapproval:
The district indicated that the teacher will complete her Master's Degree in December,
however, in the interim, there was no evidence provided that indicated that the district
has requested a waiver in order to cover the time period until the teacher obtains an ESE
license.
Department Order of Corrective Action:
The district must provide evidence that the teacher has applied for and been granted an
ESE waiver to cover the time period until she obtains an ESE license.
Required Elements of Progress Report(s):
By March 31, 2011 provide a copy of the ESE issued waiver. If the teacher has obtained
an ESE license by that date, provide a copy of the license along with the ESE issued
waiver.
Progress Report Due Date(s):
03/31/2011
06/27/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 52 Appropriate certifications/licenses or other credentials -Partially Implemented
related service providers
Department CPR Findings:
Review of
documentation and staff interviews indicated that not all school psychologists
are appropriately certified or licensed.
Description of Corrective Action:
Administrator of Special Education has met with school psychologist in regard to progress
with license.
Psychologist has taken required MTEL in June 2010.
Psychologist and previous assistant superintendent have followed up with DESE with
required forms to be completed to obtain licensure.
Anticipated Results:
School Psychologist should obtain proper licensure by June 2011.
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Beverly Conte
Completion:
Administrator of Special Education
06/01/2011
Evidence of Completion of the Corrective Action:
Copy of certification from DESE.
Description of Internal Monitoring Procedures:
Administrator of Special Education will monitor progress toward acquiring proper
certification from DESE.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 52 Appropriate certifications/licenses
Status Date: 11/12/2010
or other credentials -- related service
providers Basis for Partial Approval or Disapproval:
The district has indicated it has taken steps to ensure that the school psychologist obtains
a license. The district indicated that the psychologist has taken the MTEL and that followup with ESE has occurred. The psychologist is in the process of obtaining an ESE license
which should be issued by June of 2010.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 31, 2011 provide a copy of the DESE certification/licensure.
Progress Report Due Date(s):
03/31/2011
06/27/2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Easton CPR Corrective Action Plan
20
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
Observations at the
Center School, HH Richardson School, Easton Middle School and Oliver Ames High
School indicated that some of the spaces used for classrooms or related
services were identified with signs and other means that stigmatize students.
Description of Corrective Action:
Administrator of Special Education will provide training session for all principals, and
special education staff in regards to removing signs that stigmatize students.
Anticipated Results:
Training will be completed by June 1, 2011.
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Beverly Conte
Completion:
Administrator of Special Education
06/01/2011
Evidence of Completion of the Corrective Action:
All spaces used for classrooms or related services will remove any signs that stigmatize
students.
Description of Internal Monitoring Procedures:
Administrator of Special Education and Principals will wall through four buildings
mentioned to be sure that any signs stigmatizing students have been removed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 55 Special education facilities and
Status Date: 11/12/2010
classrooms Basis for Partial Approval or Disapproval:
The district indicated that stigmatizing signs will be removed and that training regarding
signage will be conducted.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 31, 2011 provide a copy of the Training Agenda, date(s) the training was
conducted and the sign-in sheet with staff person's title/role. Also, an onsite will be
conducted by DESE staff.
Progress Report Due Date(s):
03/31/2011
06/27/2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Easton CPR Corrective Action Plan
21
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Easton Public School District
Corrective Action Plan Forms
Program Area: Civil Rights
Prepared by: Cathy McLeod
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: October 3, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 7
Rating: Partially Implemented
Information to be translated into
languages other than English
Department CPR Finding: Review of the documentation indicated that while there are no major
languages spoken in the district, there is a population of limited English proficient parents/guardians
who speak low-incidence languages. The district has not established a system of oral interpretation to
assist parents/guardians with limited English skills who speak low incidence languages, and
information is not provided in a manner in which parents understand.
Narrative Description of Corrective Action: The district will establish a system of oral
interpretation to assist parents/guardians with limited English skills by creating a list of
interpreters in each of the low incidence languages for which there are students currently
enrolled. When the home language survey suggests a second language, the building
administrator will conduct an entry interview to assess if parents are in need of an interpreter.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Assistant Superintendent
Corrective Action Activity: March 4th, 2011
Evidence of Completion of the Corrective Action: List of interpreters, Revised Initial
Identification Procedures
Description of Internal Monitoring Procedures: Annual update of the list of interpreters,
Random follow up contact with newly identified ELL families.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Easton CPR Corrective Action Plan
22
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 7
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Submit a copy of the revised policy and a copy of the
memorandum to the building staff regarding the initial identification procedures, along with the steps
staff must take to ensure that the needs of limited English proficient parents/guardians are met. Also
submit a report of the number of parents/guardians identified through entry interviews and evidence
that interpreters were provided.
Progress Report Due Date(s): March 31, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 7B
Rating: Partially Implemented
Structured learning time
Department CPR Finding: Review of documents and staff interviews indicated that not all 11th and
12th grade students participate in physical education since it is designated as an elective for these
students.
Narrative Description of Corrective Action: The district will explore scheduling options, develop
a budget proposal, and make a recommendation to the school committee regarding the
implementation of physical education in grades 11 and 12.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Superintendent
Corrective Action Activity: March 4, 2011
OAHS Principal
Evidence of Completion of the Corrective Action: Budget proposal and School Committee
minutes
Description of Internal Monitoring Procedures: Annual review OAHS schedule
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 7B
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By March 31, 2011 provide a copy of the approved plan
to provide physical education to all students in grades 11 and 12 and the steps taken thus far to
implement the plan. Indicate the numbers of students in each grade who are currently not receiving
physical education, if any.
Progress Report Due Date(s): March 31, 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Easton CPR Corrective Action Plan
23
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 10A
Rating: Partially Implemented
Student handbooks and codes of conduct
Department CPR Finding: Review of documentation indicated that the code of conduct for Easton
Middle School does not include procedures for the discipline of students with Section 504
Accommodation Plans.
Narrative Description of Corrective Action: The Easton Middle School code of conduct in the
student handbook will be revised to include the procedures for the discipline of students with
Section 504
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: EMS Principal
Corrective Action Activity: March 4, 2011
Evidence of Completion of the Corrective Action: EMS student handbook accessible online
Description of Internal Monitoring Procedures: Review revised handbook
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 10A
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Provide a copy of the revised Easton Middle School Code
of Conduct that includes the procedures for disciplining students with Section 504 Accommodation
Plans. Also submit evidence that staff at Easton Middle School were trained on these procedures.
Progress Report Due Date(s): March 31, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 16
Notice to students 16 or over leaving school without a
high school diploma, certificate of attainment, or
certificate of completion
Rating: Partially Implemented
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Easton CPR Corrective Action Plan
24
Department CPR Finding: Review of the notice to students 16 and over leaving school without
a high school diploma, certificate of attainment or certificate of completion did not indicate
that the student and the parent or guardian may meet with a representative of the district
within ten days from the date the notice was sent. Interviews indicate that the notice is not sent
within ten days from the student’s fifteenth consecutive absence. In addition, the district does
not send notice annually and by first class mail to the last known address of former students
who have not yet earned their competency determination and who have not transferred to
another school.
Narrative Description of Corrective Action: The notice to students 16 and over leaving school
has already been revised to include a statement that the student and the parent or guardian may
meet with a representative of the district within ten days from the date the notice was sent. The
district will create a letter to send notice annually and by first class mail to the last known
address of former students who have not yet earned their competency determination and who
have not transferred to another school.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Assistant Superintendent,
Corrective Action Activity: March 4, 2011
Assistant Principal and Director of Guidance,
OAHS
Evidence of Completion of the Corrective Action: Sample letters
Description of Internal Monitoring Procedures: A procedure will be implemented whereby
copies of the notice and follow up letter to students dropping out of school shall be forwarded to
the office of the Assistant Superintendent.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 16
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By March 31, 2011 provide a copy of the revised letter to
students 16 and over leaving school without a high school diploma, certificate of attainment or
certificate of completion and a report of the students to whom the letter was sent (include the first and
last initial of the student, grade and date the letter(s) was sent).
Also provide a copy of the annual written notice to former students who have not yet earned their
competency determination and who have not transferred to another school. Please ensure that this letter
informs students of the availability of publicly funded post-high school academic support programs and
encourages them to participate in those programs. Provide a report of the students to whom the annual
letter was sent (include the first and last initial of the student, grade and date the letter(s) was sent).
Progress Report Due Date(s): March 31, 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Easton CPR Corrective Action Plan
25
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 25
Rating: Partially Implemented
Institutional self-evaluation
Department CPR Finding: Staff interviews indicated that the district does not evaluate all aspects of
its K-12 program annually to ensure that all students, regardless of race, color, sex, religion, national
origin, limited English proficiency, sexual orientation, disability, or housing status, have equal access
to all programs, including athletics and other extracurricular activities.
Narrative Description of Corrective Action: As part of the school improvement planning process
implemented by school councils in each building, the parent and/or student surveys will include
questions related to equal access to all programs in our schools.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: School Council Co-Chairs,
Corrective Action Activity: March 4, 2011
Director of System Operations, Assistant
Superintendent
Evidence of Completion of the Corrective Action: Survey Results
Description of Internal Monitoring Procedures: Annual presentation of school improvement
plans
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 25
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By March 31, 2011 provide a copy of the survey, a report
of the results and any required corrective action that must be taken by the district.
Progress Report Due Date(s): March 31, 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Easton CPR Corrective Action Plan
26
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Easton Public School District
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Cathy McLeod
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: October 3, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 3
Rating: Partially Implemented
Initial Identification
Department CPR Finding: Review of documentation and interviews indicated that the home language
survey is in English only. Review of student records indicated that not all records included initial
identification assessments.
Narrative Description of Corrective Action: When the home language survey suggests a second
language, the building administrator will conduct an entry interview to assess if parents are in
need of an interpreter. All ELL students will be assessed using several measures to include but
not limited to MELA-O, MEPA, classroom observation and, where applicable, Pre LAS and
MCAS. The results of these assessments will be maintained and filed at the Assistant
Superintendent’s office.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Assistant Superintendent
Corrective Action Activity: March 4, 2010
Evidence of Completion of the Corrective Action: Student roster with assessment results
Description of Internal Monitoring Procedures: Data collection upon entry and Spring and Fall
state tests.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 3
Status of Corrective Action:
X Approved
Partially Approved
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Easton CPR Corrective Action Plan
Disapproved
27
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By April 29, 2011 provide a report of the results of a
review of a random sample of student records to ensure that the record includes the required initial
identification assessments. Indicate the number of records reviewed, the number of records in
compliance and steps taken to remedy any non-compliance.
Progress Report Due Date(s): April 29, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5
Rating: Partially Implemented
Program Placement and Structure
Department CPR Finding: Sheltered English immersion (SEI) is a program model for limited
English proficient (LEP) students composed of two parts—English as a second language
(ESL) and sheltered content instruction. ESL is explicit, direct instruction about the English
language, delivered to LEP students only and designed to promote the English language
development of LEP students. Sheltered content instruction is an approach for teaching
content to LEP students in strategic ways that make the subject matter concepts
comprehensible while promoting the LEP students’ English language development.
A review of district documents shows that the district does not have an ESL curriculum based
on the Massachusetts English Language Proficiency Benchmarks and Outcomes, even though
the Massachusetts English Language Proficiency Benchmarks and Outcomes is used as a
resource document.
The number of hours of direct ESL instruction is not consistent with recommended hours as
outlined in the Department’s September 2009 guidance document: “Guidance on Using MEPA
Results to Plan Sheltered English Immersion (SEI) Instruction and Make Reclassification
Decisions for Limited English Proficient (LEP) Students.” For example, beginners in grades
K-2 receive only 2-3 hours per week.
Content instruction is not based on the appropriate Massachusetts Curriculum Framework
since most staff members have not completed all four Categories of training as described in
the Commissioner’s Memorandum of June 2004; therefore the district has no qualified
teachers to shelter content. No teachers in Easton have participated in Categories 3 or 4 at
all.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Easton CPR Corrective Action Plan
28
Narrative Description of Corrective Action: The district is in the process of developing and
implementing a curriculum review cycle. A sub-committee will be established to develop an ESL
curriculum. The district has been working with the ELL tutors to align individual assessment results
with the guidance document described above in order to make decisions on hours of instruction.
Additionally, as teacher training increases, we will have more opportunity to carefully place students in
classrooms where teachers have been trained in ESL instructional techniques.
We currently have 10 teachers who are trained at Level 3.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Assistant Superintendent
Corrective Action Activity: June, 2011
Evidence of Completion of the Corrective Action: Curriculum documents and tutor schedules
Description of Internal Monitoring Procedures: Teacher training schedule, schedules, data
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5
Program Placement and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See also ELE 15
The district is currently conducting a review of the curriculum, which may be adapted to
develop an ESL Curriculum that is based on the Massachusetts English Language Proficiency
Benchmarks and Outcomes (ELPBO) for English language learners (ELLs).
The district is also in the process of reviewing individual assessments of ELLs to align hours
of instruction in accordance with the “Guidance on Using MEPA Results to Plan Sheltered
English Immersion (SEI) Instruction and Make Reclassification Decisions for Limited English
Proficient Students (The Guidance).” The Guidance recommends minimum daily hours of
direct ESL/ELD instructions for ELLs as follow: 2.5 hours to a full day for Level 1 and 2;
daily minimum of 1-2 hours for Level 3, a 1/2/ hour per day or 2.5 hours weekly for Level 4
and Level 5.
The district’s Sheltered English Instruction (SEI) professional development plan did not include
training in category 4.
Also, the district did not specify how content instruction will be provided to ELLs while the
district increases the number of teachers who are trained in all four categories of SEI.
In addition, the district’s internal monitoring procedures do not specifically address the following:
Completion of an ESL curriculum that is based on the ELPBO and plans for its implementation.
Ensuring that the hours of instruction received by ELLs follow the recommended guidelines.
Documenting the four category trainings completed by content teachers in the district in order to
ensure that content teachers instructing ELLs have been trained.
Department Order of Corrective Action:
Report on the progress and completion of the ESL curriculum.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Easton CPR Corrective Action Plan
29
Develop a plan that ensures that ELLs placed with content area teachers are SEI trained.
Develop a plan to include training in Category 4.
Provide an internal monitoring plan that addresses continuous monitoring and compliance with the
issues pointed out in the Corrective Action Plan (CAP).
Required Elements of Progress Report(s):
Provide a report on the progress of the ESL curriculum by April 29, 2011. Include names of persons
responsible. Submit a completed ESL curriculum for all grades by a date to be determined following a
review of the first set of progress reports.
Provide the district’s plan for ensuring that ELLs are placed with content area teachers trained in SEI.
Submit this by April 29, 2011. Submit evidence that ELLs have been placed with content area teachers
trained in all four categories. Submit this by a date to be determined following a review of the first set
of progress reports.
Submit evidence of the implementation of the SEI category training plan. Include attendance sheets of
content area teachers instructing ELLs that indicate grades/subjects taught, dates of training, and what
categories of SEI training they have completed. Provide this evidence by April 29, 2011. Submit an
update by a date to be determined following a review of the first set of progress reports.
Provide a sample schedule of ELLs in all grades that shows that ELLs are receiving adequate number
of hours of ESL instruction at each level. Provide this evidence by April 29, 2011.
Submit evidence of the district’s implementation of its internal monitoring procedures for this criterion.
Specifically, submit a most recent monitoring report that addresses completion of the ESL curriculum
based on the ELPBO and other issues addressed by the CAP. Provide this monitoring report by April
29, 2011.
Progress Report Due Date(s) First Progress Report: April 29, 2011
Second Progress Report: Date to be determined following a review of the first set of progress reports.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 6
Rating: Partially Implemented
Program Exit and Readiness
Department CPR Finding: When a student is exited in Easton, the student is classified as “Non-ELL”
instead of “FLEP” (Formerly limited English Proficient) as required, and the district does not
appropriately code the student in SIMS as “FLEP”.
Narrative Description of Corrective Action: A category for FLEP has been added to our internal
monitoring system (X2).
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Easton CPR Corrective Action Plan
30
Title/Role of Person(s) Responsible for
Implementation: Assistant Superintendent
Expected Date of Completion for Each
Corrective Action Activity: January 14,
2011
Evidence of Completion of the Corrective Action: Spreadsheet and sample student records from X2
demonstrating the FLEP category
Description of Internal Monitoring Procedures: Progress monitoring of student achievement and
determining eligibility for program exit.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 6 Program Exit and
Readiness
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Submit the spreadsheet and sample student records from
X2 demonstrating that the FLEP category has been added to the district’s internal monitoring system
(X2) by April 29, 2011.
Progress Report Due Date(s): April 29, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 7
Rating: Not Implemented
Parent Involvement
Department CPR Finding: Review of documents and staff interviews indicate that the district has not
developed ways to include parents or guardians of LEP students in matters pertaining to their
children’s education.
Narrative Description of Corrective Action: During the follow up entry interview, building
administrators will encourage participation on school councils and parent advisory councils.
Follow up phone calls will take place from the chair of the parent advisory council. A discussion
will take place with the building administration to generate other ideas to encourage the
inclusion of parents or guardians of LEP students in matters pertaining to their children’s
education.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Building administrator
Corrective Action Activity: June 24, 2011
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 7
Status of Corrective Action:
Approved X Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district did not complete the Evidence of Completion
of the Corrective Action or Description of Internal Monitoring Procedures sections of the CAP.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Easton CPR Corrective Action Plan
31
Department Order of Corrective Action: Complete and submit the Evidence of Completion of the
Corrective Action and Description of Internal Monitoring Procedures by April 29, 2011.
Required Elements of Progress Report(s): Submit the description and documentation of outreach to
families of LEP students regarding participation on school and parent advisory councils, as well as
opportunities for parent-teacher communication.
Progress Report Due Date(s): April 29, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 8
Rating: Not Implemented
Declining Entry to a Program
Department CPR Finding: Review of documents indicates that parents have not been informed of
their right to decline entry to an English learner education program.
Narrative Description of Corrective Action: When the home language survey suggests a second
language, the building administrator will conduct an entry interview to assess if parents are in
need of an interpreter and to inform them of their right to decline entry to an English learner
education program. The parent notification letter was revised as a result of the CPR selfassessment and now contains the notice to parents informing them of their right to decline entry
to an English Learner Education program. The letter will be sent each time a new student
enrolls and is identified as an English Language Learner. The entry interview will serve to insure
the parent understands the letter
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Building Administrator
Corrective Action Activity: June 24, 2011
Evidence of Completion of the Corrective Action: Revised Parent Notification Letter.
Description of Internal Monitoring Procedures: Review of documents at the beginning of the
year and ongoing monitoring when home language surveys are submitted throughout the year
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 8
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By April 29, 2011 provide a copy of the revised letter.
See also ELE 10.
Progress Report Due Date(s): April 29, 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Easton CPR Corrective Action Plan
32
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 9
Rating: Partially Implemented
Instructional Grouping
Department CPR Finding: The district, on some occasions, inappropriately groups students by grade
level instead of proficiency level for direct ESL instruction.
Narrative Description of Corrective Action: Student data has been carefully reviewed and a spread
sheet developed that is aligned with the DESE guidance on using MEPA results to plan sheltered
English Immersion instruction. Instructional schedules have been developed that are aligned with these
recommendations.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Assistant Superintendent
Corrective Action Activity: January 14
Evidence of Completion of the Corrective Action: Data Spreadsheet
Description of Internal Monitoring Procedures: The schedule of the ESL instructors will be
reviewed to monitor student grouping by proficiency level.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 9
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See also ELE 5.
Department Order of Corrective Action:
Required Elements of Progress Report(s): Provide students’ sample schedules for all grade levels
showing ELLs grouped in instructional settings that are in accordance with their English proficiency
levels. Grade levels may be mixed and students spanning no more than 2-3 grade levels may be
grouped together. However, factors such as maturity, literacy levels, cultural and personality factors
must be taken into consideration.
Progress Report Due Date(s): April 29, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10
Rating: Partially Implemented
Parental Notification
Department CPR Finding: Review of student records indicates that the parent notification
letters were not mailed annually and were not in the primary language of the home.
Additionally, the parent notification letters did not include the following: the student’s level of
English proficiency, program placement and/or the method of instruction used in the program,
and the right to decline to enroll their child in the program. There were no progress reports in
any of the ELE records reviewed.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Easton CPR Corrective Action Plan
33
Narrative Description of Corrective Action: Parent notification letters will be mailed upon
registration and following building administrators entry interview, which will determine the need to
send a translated copy or provide a system of oral interpretation. Parent notification letters will include
the student’s level of English proficiency, program placement and method of instruction used in the
program, and the right to decline to enroll their child in the program. Progress monitoring will
coincide with district reporting periods.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Assistant Superintendent
Corrective Action Activity: June 24, 2011
Evidence of Completion of the Corrective Action: copy of notification letter and progress report
Description of Internal Monitoring Procedures: Principals will be asked to send copies of parent
notification letters to central office. ELL tutors will be expected to submit copies of any progress
reports or report cards.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By April 29, 2011 provide a copy of the revised letter.
A second set of progress reports will be due regarding the results of a review of a random sample of
student records to ensure that the letter and required progress reports are in the student files. This set of
progress reports will be due at a date to be determined following a review of the first set of progress
reports.
Progress Report Due Date(s): April 29, 2011
Second Progress Report: Date to be determined following a review of the first set of progress reports.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11
Rating: Partially Implemented
Equal Access to Academic Programs and Services
Department CPR Finding: Review of documentation and staff interviews indicated that information
in notices, such as responsibilities and academic standards, provided to all students is not always
provided in a language or mode of communication that LEP students understand.
As staff members have not completed all four Categories of training, the district does not ensure that
LEP students are taught to the same academic standards and curriculum as all students, or are
provided the same opportunities to master such standards as other students. See also ELE 15.
Narrative Description of Corrective Action: ELL tutors will be charged with the responsibility of
insuring that LEP students understand information in notices, such as responsibilities and
academic standards. When necessary, translators will be provided.
The training plan is described in full under ELE 15.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Easton CPR Corrective Action Plan
34
Title/Role of Person(s) Responsible for
Implementation: Assistant Superintendent
Expected Date of Completion for Each
Corrective Action Activity: January 14, 2010
Evidence of Completion of the Corrective Action: SEI professional development plan and tutor
logs describing checking in to monitor understanding of critical notices.
Description of Internal Monitoring Procedures: ELL Professional development will become part
of the district’s ongoing professional development plan. Survey parents and students regarding
efforts to ensure understanding of notices, responsibilities and academic notices
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By April 29, 2011 provide copies of translated notices or
any other documentation as evidence that ELE tutors have provided students with information in a
language or mode of communication that they understand.
See also ELE 5 and ELE 15.
Progress Report Due Date(s): April 29, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 14
Rating: Partially Implemented
Licensure Requirements
Department CPR Finding: The district uses a licensed elementary teacher for ESL instruction
at the elementary level instead of a licensed ESL teacher as required.
Narrative Description of Corrective Action: The elementary teacher is in the process of completing
the requirements for licensure and recently completed the Level 3 training. She is coached on a
monthly basis by a certified teacher trainer.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Assistant Superintendent
Corrective Action Activity: September 2011
Evidence of Completion of the Corrective Action: Certification Documents
Description of Internal Monitoring Procedures: The teacher will be required to report monthly as to
her progress.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 14
Licensure Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district reports that the elementary teacher providing
ESL instruction is in the process of completing the requirements for an ESL license. In the interim the
teacher is coached once a month by a certified teacher trainer.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Easton CPR Corrective Action Plan
35
Department Order of Corrective Action:
Required Elements of Progress Report(s): Submit teacher trainer credentials (license and/or
certificate) by April 29, 2011.
By a date to be determined following a review of the first set of progress reports, submit a copy of the
ESL certification documents for the elementary teacher currently teaching ELLs.
Progress Report Due Date(s): First Progress Report: April 29, 2011
Second Progress Report: Date to be determined following a review of the first set of progress reports
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15
Rating: Partially Implemented
Professional Development Requirements
Department CPR Finding: Content instruction is not based on the appropriate Massachusetts
Curriculum Framework since most staff members have not completed all four Categories of training as
described in the Commissioner’s Memorandum of June 2004; therefore, the district has no qualified
teachers to shelter content. No teachers in Easton have participated in Categories 3 or 4 at all.
From the documentation submitted, the district does not have a clear and detailed SEI PD plan
covering all four SEI PD Categories.
Narrative Description of Corrective Action: A clear and detailed SEI PD plan has been
developed and we are in the process of implementing the plan. A level 1 training was provided
in September for 4 teachers from each building that were selected by the building principal
based on their teaching assignment. A second level 1 training is planned for the winter. A level 2
training is currently being offered and 10 teachers are completing this course. A level 3 training
was provided in October, 2010 for our two ELL tutors and two of our reading specialists who
service struggling second language learners.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Assistant Superintendent
Corrective Action Activity: January 14, 2011
Evidence of Completion of the Corrective Action: PD spreadsheet, PD fliers and certificates
Description of Internal Monitoring Procedures: The Assistant Superintendent will work with
building administrators to implement the SEI PD plan such that we are continuously improving
our ELL content instruction.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Easton CPR Corrective Action Plan
36
Department Order of Corrective Action: See ELE 5.
Required Elements of Progress Report(s): See ELE 5.
Progress Report Due Date(s): April 29, 2011
Second Progress Report: Date to be determined following a review of the first set of progress reports
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18
Rating: Partially Implemented
Records of LEP Students
Department CPR Finding: Review of student records indicated that the LEP student records did not
contain logs of access or progress reports.
Narrative Description of Corrective Action: Logs of access and progress monitoring will be
developed and placed in student files
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Assistant Superintendent
Corrective Action Activity: June 24, 2011
Evidence of Completion of the Corrective Action: Copies of access logs and progress
Description of Internal Monitoring Procedures: Student files will be screened in June, 2011 and
annually after this date.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By April 29, 2011 provide a report of the results of a
review of a random sample of student records to ensure that the Log of Access and Progress Reports
are in the student’s file. Submit the number of records reviewed, the number in compliance and actions
taken to remedy any noncompliance.
Progress Report Due Date(s): April 29, 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Easton CPR Corrective Action Plan
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