MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Dorchester Collegiate Academy Charter
(District)
CPR Onsite Year: 2012-2013
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 05/22/2013.
Mandatory One-Year Compliance Date: 05/21/2014
Summary of Required Corrective Action Plans in this Report
Criterion
SE 2
Criterion Title
Required and optional assessments
SE 18B
Determination of placement; provision of IEP to parent
SE 24
SE 32
SE 54
Notice to parent regarding proposal or refusal to initiate or
change the identification, evaluation, or educational
placement of the child or the provision of FAPE
Parent advisory council for special education
Professional development
SE 56
Special education programs and services are evaluated
CR 3
Access to a full range of education programs
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Not Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
CR 8
Criterion Title
Accessibility of extracurricular activities
CR 15
CR 21
Non-discriminatory administration of scholarships, prizes
and awards
Use of physical restraint on any student enrolled in a
publicly-funded education program
Staff training regarding civil rights responsibilities
CR 24
Curriculum review
CR 25
Institutional self-evaluation
CR 17A
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 2 Required and optional assessments
Partially Implemented
Department CPR Findings:
A review of student records revealed that the charter school does not always complete
educational assessments that were consented-to by the parents. In particular, the charter
school included a report of the student's current abilities in the general education setting,
but did not include a history of the student's educational progress in the general
curriculum.
Description of Corrective Action:
General Education staff are currently requested to complete general education
assessments for special education students. Assessments on students? current abilities
in the gen education classroom are reported however, students educational progress in
general curriculum is left out.
Training will be provided to general education staff on the correct process of filling out
educational assessments.
Title/Role(s) of Responsible Persons:
Expected Date of
Special Education Director
Completion:
10/01/2013
Evidence of Completion of the Corrective Action:
Professional Development Agenda, sign-in sheets, and materials regarding completion of
educational assessments
Description of Internal Monitoring Procedures:
Internal review of student records to monitor for compliance in the use of educational
assessments.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 2 Required and optional assessments
Corrective Action Plan Status: Approved
Status Date: 07/15/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of the staff training, including attendance (with name and role), agenda,
and any training materials regarding the completion of educational assessments,
particularly the requirement that a student's historical progress in the general curriculum
be included. This progress report is due October 21, 2013. Conduct an internal record
review, post the training, of files in which educational assessments were completed.
Provide an analysis of this review to include the number of records reviewed and the
number of records founds to be non-compliant. For any records found to be noncompliant, provide an analysis of the root cause(s) and any steps that the district has
taken to remedy the non-compliance. This progress report is due January 27, 2014.
Please note that when monitoring, the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of the person(s) who
conducted the review, their role(s), and their signatures.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Dorchester Collegiate Academy Charter (District) CPR Corrective Action Plan
3
Progress Report Due Date(s):
10/21/2013
12/20/2013
02/28/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Dorchester Collegiate Academy Charter (District) CPR Corrective Action Plan
4
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
A review of student records and interviews revealed that the charter school does not
always provide the parent with two copies of the proposed IEP.
Description of Corrective Action:
Due to frequent changes in special education leadership during the 2011/2012 academic
year; adherence to special education guidelines was not consistently followed, i.e. two
copies of proposed IEPs were not always provided to parents.
Training will be provided to Special Ed. staff on the appropriate procedures of IEP
preparation, implementation, and evaluation.
Title/Role(s) of Responsible Persons:
Expected Date of
Special Education Director
Completion:
10/01/2013
Evidence of Completion of the Corrective Action:
Professional Development Agenda, sign-in sheets and materials regarding trainings on IEP
documentation
Description of Internal Monitoring Procedures:
Internal review of student records to monitor for compliance of distribution of proposed
IEP
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 18B Determination of placement;
Status Date: 07/15/2013
provision of IEP to parent
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of the staff training, including attendance (with name and role), agenda,
and any training materials regarding the immediate provision of two copies of the
proposed IEP and placement to the parent. This progress report is due October 21, 2013.
Conduct an internal record review, post the training, of files in which two copies of the
proposed IEP and placement were provided to the parent. Provide an analysis of this
review to include the number of records reviewed and the number of records founds to be
non-compliant. For any records found to be non-compliant, provide an analysis of the root
cause(s) and any steps that the district has taken to remedy the non-compliance. This
progress report is due January 27, 2014. Please note that when monitoring, the district
must maintain the following documentation and make it available to the Department upon
request: a) List of student names and grade levels for the record review; b) Date of the
review; c) Name of the person(s) who conducted the review, their role(s), and their
signatures.
Progress Report Due Date(s):
10/21/2013
12/20/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Dorchester Collegiate Academy Charter (District) CPR Corrective Action Plan
5
01/27/2014
02/28/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Dorchester Collegiate Academy Charter (District) CPR Corrective Action Plan
6
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 24 Notice to parent regarding proposal or refusal to initiate or Partially Implemented
change the identification, evaluation, or educational placement of
the child or the provision of FAPE
Department CPR Findings:
A review of student records and staff interviews revealed that the charter school does not
always include a Notice of Proposed School District Action (N1) form when consent to
evaluate is sent to parents. Therefore, parents are not given the opportunity to express
concerns, provide information on the student's skills or consult with the special education
administrator regarding the referral process or the assessments to be completed.
Description of Corrective Action:
Special Education staff have not always included a Notice of Proposed School District
Action (N1) form when consent to evaluate is sent to parents.
Training will be provided to special education staff on the appropriate procedures for IEP
preparation, implementation, and evaluation.
Title/Role(s) of Responsible Persons:
Expected Date of
Special Education Director
Completion:
10/01/2013
Evidence of Completion of the Corrective Action:
Professional Development Agenda, sign-in sheets and materials regarding IEP
documentation
Description of Internal Monitoring Procedures:
Internal review of student records to monitor for compliance on distribution of proposed
IEP
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 24 Notice to parent regarding
Status Date: 07/15/2013
proposal or refusal to initiate or change
the identification, evaluation, or
educational placement of the child or the
provision of FAPE
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of the staff training, including attendance (with name and role), agenda,
and any training materials regarding the inclusion of a Notice of Proposed School District
Action (N1), particularly when consent to evaluate is being sought. This progress report is
due October 21, 2013. Conduct an internal record review, post the training, of files in
which consent to evaluate forms were sent to parents accompanied by the appropriate N1
notice. Provide an analysis of this review to include the number of records reviewed and
the number of records founds to be non-compliant. For any records found to be noncompliant, provide an analysis of the root cause(s) and any steps that the district has
taken to remedy the non-compliance. This progress report is due January 27, 2014.
Please note that when monitoring, the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Dorchester Collegiate Academy Charter (District) CPR Corrective Action Plan
7
grade levels for the record review; b) Date of the review; c) Name of the person(s) who
conducted the review, their role(s), and their signatures.
Progress Report Due Date(s):
10/21/2013
12/20/2013
01/27/2014
02/28/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Dorchester Collegiate Academy Charter (District) CPR Corrective Action Plan
8
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 32 Parent advisory council for special education
Not Implemented
Department CPR Findings:
Interviews and documentation revealed that the charter school does not have an
established parent advisory council for special education with by-laws regarding officers
and operational procedures.
Description of Corrective Action:
DCA does not have an established parent advisory council for special education with bylaws regarding officers and operational procedures.
Outreach to parents of special education students will be made to find a volunteer to be a
parent representative, a meeting time and place will be established between the PAC and
Special Education Director. By-laws will be established based on the example of other
local charter school PACs.
Title/Role(s) of Responsible Persons:
Expected Date of Completion:
Special Education Director
10/01/2013
Evidence of Completion of the Corrective Action:
Meeting dates and locations. sign-in sheets and other materials regarding establishment
of PAC as well as a copy of the DCA PAC By-laws will be submitted to DESE.
Description of Internal Monitoring Procedures:
Special Education Director will meet with Leadership Team to review meeting agenda and
attendance list.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 32 Parent advisory council for special
Approved
education
Status Date: 07/15/2013
Basis for Partial Approval or Disapproval:
While the charter school has proposed outreach to parents of special education students,
the adoption of Parental Advisory Council (PAC) by-laws, as well as the establishment of a
meeting time and place for the PAC and charter school as corrective action for this
criterion, it does not specifically include the conducting of at least one annual workshop,
in cooperation with the PAC, regarding the rights of students and parents under state and
federal special education laws.
Department Order of Corrective Action:
Conduct at least one annual workshop for PAC members on the rights of students and
their parents/guardians under state and federal special education laws.
Required Elements of Progress Report(s):
Provide evidence that the charter school has established a parent advisory council on
special education with by-laws regarding officers and operational procedures. This
progress report is due October 21, 2013. Submit evidence that the charter school has
conducted at least one workshop for its PAC members regarding their rights under special
education law, including an agenda, training materials, and attendance. This progress
report is due January 27, 2014.
Progress Report Due Date(s):
10/21/2013
12/20/2013
01/27/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Dorchester Collegiate Academy Charter (District) CPR Corrective Action Plan
9
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 54 Professional development
Partially Implemented
Department CPR Findings:
A review of the documentation and staff interviews indicated that all staff, including both
special education and general education, have not received training on state and federal
special education requirements and related local special education policies and
procedures.
Description of Corrective Action:
Special education and general education staff have not all received training on state and
federal special education requirements and related local special education policies and
procedures.
Professional Development trainings will be conducted on state and federal special
education requirements and related local special education policies and procedures.
Title/Role(s) of Responsible Persons:
Expected Date of
Special Education Director
Completion:
11/01/2013
Evidence of Completion of the Corrective Action:
Professional Development agendas and materials regarding state and federal special
education requirements and related local special education policies and procedures will be
submitted to DESE.
Description of Internal Monitoring Procedures:
Internal review of student records to monitor for compliance of state and federal special
education requirements and related local special education policies and procedures.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 54 Professional development
Corrective Action Plan Status: Approved
Status Date: 07/15/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of the staff training, including attendance (with name and role), agenda,
and any training materials regarding state and federal special education requirements and
related local special education policies and procedures. This progress report is due
October 21, 2013.
Progress Report Due Date(s):
10/21/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Dorchester Collegiate Academy Charter (District) CPR Corrective Action Plan
10
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 56 Special education programs and services are evaluated
Partially Implemented
Department CPR Findings:
A review of documents and interviews revealed that the charter school does not regularly
evaluate its special education programs and services.
Description of Corrective Action:
The process for the special education department’s annual self-evaluation will be
determined as the Leadership Team prepares for the 2013/2014 school year. A process
for evaluating the special education programs and services will be developed over the
summer and the program will have its first evaluation no later than December 2013.
Title/Role(s) of Responsible Persons:
Expected Date of
Special Education Director
Completion:
11/01/2013
Evidence of Completion of the Corrective Action:
Copies of the self-evaluation process will be submitted to DESE along with the findings of
the evaluation.
Description of Internal Monitoring Procedures:
Headmaster and Sped Director will review the findings and the Special Education Team
will make changes as needed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 56 Special education programs and
Status Date: 07/15/2013
services are evaluated
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a copy of the charter school's newly developed process for evaluating its special
education programs and services. This progress report is due October 21, 2013. Submit a
copy of the evaluation that was conducted using this process. This progress report is due
January 27, 2014.
Progress Report Due Date(s):
10/21/2013
12/20/2013
01/27/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Dorchester Collegiate Academy Charter (District) CPR Corrective Action Plan
11
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 3 Access to a full range of education programs
Partially Implemented
Department CPR Findings:
A review of the charter school's documents and policies regarding access to a full range of
education programs revealed that "gender identity" as a protected category was not
included.
Description of Corrective Action:
The process of including gender identity as a protected category in the District Curriculum
Accommodation Plan will take place as the Leadership Team prepares for the 2013/2014
school year. The school has autonomy to make changes to policies and procedure and
school wide documents without a review from the Board of Trustees. Upon review of all
documents the required language, gender identity will be added to documents as needed.
This will occur prior to the start of the new school year (August 19, 2013).
Title/Role(s) of Responsible Persons:
Expected Date of
Headmaster
Completion:
09/01/2013
Evidence of Completion of the Corrective Action:
A copy of the District Curriculum Accommodation Plan will be submitted to DESE.
Description of Internal Monitoring Procedures:
Headmaster will review DCAP to confirm that gender identity is addressed in the
document.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 3 Access to a full range of education
Status Date: 07/15/2013
programs
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence that gender identity as a protected class has been included in the
charter school's policy regarding access to a full range of education programs. This
progress report is due October 21, 2013.
Progress Report Due Date(s):
10/21/2013
12/20/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Dorchester Collegiate Academy Charter (District) CPR Corrective Action Plan
12
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 8 Accessibility of extracurricular activities
Partially Implemented
Department CPR Findings:
A review of the charter school's documents and policies regarding accessibility of
extracurricular activities revealed that "gender identity" as a protected category was not
included.
Description of Corrective Action:
The process of including gender identity as a protected category in the schools policy
regarding accessibility of extracurricular activities will take place as the Leadership Team
prepares for the 2013/2014 school year. The school has autonomy to make changes to
policies and procedure and school wide documents without a review from the Board of
Trustees. Upon review of all documents the required language, gender identity will be
added to documents as needed. This will occur prior to the start of the new school year
(August 19, 2013).
Title/Role(s) of Responsible Persons:
Expected Date of
Headmaster
Completion:
09/01/2013
Evidence of Completion of the Corrective Action:
A copy of the documents containing ?gender identity? as a protected category, will be
submitted to DESE.
Description of Internal Monitoring Procedures:
Headmaster will review documents to confirm that ?gender identity? is addressed in all
required documents.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 8 Accessibility of extracurricular
Status Date: 07/15/2013
activities
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence that gender identity as a protected class has been included in the
charter school's policy regarding accessibility of extracurricular activates. This progress
report is due October 21, 2013.
Progress Report Due Date(s):
10/21/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Dorchester Collegiate Academy Charter (District) CPR Corrective Action Plan
13
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 15 Non-discriminatory administration of scholarships, prizes
Partially Implemented
and awards
Department CPR Findings:
A review of the charter school's documents and policies regarding non-discriminatory
administration of scholarships, prizes and awards revealed that "gender identity" as a
protected category was not included.
Description of Corrective Action:
The process of including gender identity as a protected category in the schools policy
regarding non-discriminatory administration of scholarships, prizes and awards will take
place as the Leadership Team prepares for the 2013/2014 school year. The school has
autonomy to make changes to policies and procedure and school wide documents without
a review from the Board of Trustees. Upon review of all documents the required
language, gender identity will be added to documents as needed. This will occur prior to
the start of the new school year (August 19, 2013).
Title/Role(s) of Responsible Persons:
Expected Date of
Headmaster
Completion:
09/01/2013
Evidence of Completion of the Corrective Action:
A copy of the documents containing gender identity as a protected category, will be
submitted to DESE.
Description of Internal Monitoring Procedures:
Headmaster will review documents to confirm that gender identity is addressed in all
required documents.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 15 Non-discriminatory administration
Status Date: 07/15/2013
of scholarships, prizes and awards
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence that gender identity as a protected class has been included in the
charter school's policy regarding non-discriminatory administration of scholarships, prizes,
and awards. This progress report is due October 21, 2013.
Progress Report Due Date(s):
10/21/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Dorchester Collegiate Academy Charter (District) CPR Corrective Action Plan
14
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 17A Use of physical restraint on any student enrolled in a
Partially Implemented
publicly-funded education program
Department CPR Findings:
A review of documentation and staff interviews revealed that the charter school does not
have written physical restraint procedures that include appropriate responses to student
behavior that may require immediate intervention.
Description of Corrective Action:
The process of developing written physical restraint procedures has already begun.
Special Education staff have attended CPI Nonviolent Crisis Intervention Training. The
Special Education Director became a certified CPI trainer and will conduct staff wide
training during 2013/2014 staff orientation. The Leadership Team will develop and review
a crisis intervention and physical restraint policy. Multiple staff members will be trained.
A Crisis Intervention Team will be created and all staff will know the policies around
contacting a team member when needed.
Title/Role(s) of Responsible Persons:
Expected Date of
Headmaster/Special Education Director
Completion:
10/01/2013
Evidence of Completion of the Corrective Action:
Training materials and meeting attendance sheet submitted to DESE. The crisis
intervention and physical restraint policy will be added to the Employee Handbook and
submitted to DESE.
Description of Internal Monitoring Procedures:
Headmaster will review all policies and procedures and attend training of Crisis
Intervention Team.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 17A Use of physical restraint on any
Status Date: 07/15/2013
student enrolled in a publicly-funded
education program
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit a copy of the charter school's newly devised physical restraint policy and
procedures that include appropriate responses to student behavior that may require
immediate intervention. This progress report is due October 21, 2013. Submit evidence of
staff training, including attendance (with name and role), agenda, and any training
materials regarding physical restraint policy and procedures. This progress report is due
October 21, 2013.
Progress Report Due Date(s):
10/21/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Dorchester Collegiate Academy Charter (District) CPR Corrective Action Plan
15
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 21 Staff training regarding civil rights responsibilities
Partially Implemented
Department CPR Findings:
While the charter school was able to provide evidence of staff training regarding civil
rights responsibilities, a review of the documents and policies revealed that the
prevention of discrimination and harassment on the basis of "gender identity" was not
included in the training.
Description of Corrective Action:
The process of including the prevention of discrimination and harassment on the basis of
gender identity in the schools staff civil rights training will take place as the Leadership
Team prepares for the 2013/2014 school year. The school has autonomy to make
changes to policies and procedure and school wide documents without a review from the
Board of Trustees. Upon review of all documents the required language, gender identity
will be added to documents as needed. This will occur prior to the start of the new school
year (August 19, 2013).
Title/Role(s) of Responsible Persons:
Expected Date of
Headmaster
Completion:
09/01/2013
Evidence of Completion of the Corrective Action:
A copy of the civil rights documents containing the prevention of discrimination and
harassment on the basis of gender identity as well as the meeting agenda and sign-in
sheet will be submitted to DESE.
Description of Internal Monitoring Procedures:
Headmaster will review documents and attend training meetings
to confirm that gender identity is addressed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 21 Staff training regarding civil rights
Status Date: 07/15/2013
responsibilities
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit evidence of staff training regarding civil rights responsibilities that includes gender
identity as a protected class. Include the attendance (with name and role), agenda, and
any training materials. This progress report is due October 21, 2013.
Progress Report Due Date(s):
10/21/2013
01/27/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Dorchester Collegiate Academy Charter (District) CPR Corrective Action Plan
16
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 24 Curriculum review
Partially Implemented
Department CPR Findings:
A review of the charter school's documents indicated that while individual teachers review
educational materials for simplistic and demeaning generalizations, "gender identity" was
not included as one of the categories in the curriculum review.
Description of Corrective Action:
The process of including gender identity as a protected category in the curriculum review
process will take place as the Leadership Team prepares for the 2013/2014 school year.
During staff orientation the Leadership Team will meet to review curriculum to ensure it
does not contain demeaning generalizations including gender identity.
Title/Role(s) of Responsible Persons:
Expected Date of
Headmaster
Completion:
09/01/2013
Evidence of Completion of the Corrective Action:
Copies of the curriculum review meeting agenda and sign-in sheet will be submitted to
DESE.
Description of Internal Monitoring Procedures:
Headmaster will review meeting agenda and be present at the meeting to make sure the
category of gender identity is addressed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 24 Curriculum review
Corrective Action Plan Status: Approved
Status Date: 07/15/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence that all teachers have been trained to include gender identity as a
protected class when reviewing educational materials for simplistic and demeaning
generalizations. Include attendance (with name and role), agenda, and any training
materials. This progress report is due October 21, 2013.
Progress Report Due Date(s):
10/21/2013
01/27/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Dorchester Collegiate Academy Charter (District) CPR Corrective Action Plan
17
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 25 Institutional self-evaluation
Partially Implemented
Department CPR Findings:
A review of documents and interviews revealed that the charter school does not evaluate
all aspects of its program annually to ensure that all students, regardless of race, color,
sex, gender identity, religion, national origin, limited English proficiency, sexual
orientation, disability, or housing status, have equal access to all programs, including
athletics and other extracurricular activities.
Description of Corrective Action:
The process for the schools annual self-evaluation will be determined as the Leadership
Team prepares for the 2013/2014 school year. A process for evaluating all aspects of its
program to ensure that all students, regardless of race, color, sex, gender identity,
religion, national origin, limited English proficiency, sexual orientation, disability, or
housing status, have equal access to all programs including athletics and other
extracurricular activities will be developed over the summer and the program will have its
first evaluation no later than December 2013.
Title/Role(s) of Responsible Persons:
Expected Date of
Headmaster
Completion:
09/01/2013
Evidence of Completion of the Corrective Action:
Copies of the self-evaluation process will be submitted to DESE along with the findings of
the evaluation.
Description of Internal Monitoring Procedures:
Headmaster will review the findings and the Leadership Team will make changes as
needed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 25 Institutional self-evaluation
Corrective Action Plan Status: Approved
Status Date: 07/15/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a copy of the charter school's newly developed process for institutional selfevaluation as it pertains to civil rights. This progress report is due October 21, 2013.
Submit a copy of the evaluation that was conducted using this process. This progress
report is due January 27, 2014.
Progress Report Due Date(s):
10/21/2013
12/20/2013
02/28/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Dorchester Collegiate Academy Charter (District) CPR Corrective Action Plan
18
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
DORCHESTER COLLEGIATE ACADEMY
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Bob Flynn
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: March 19, 2015
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement &
Rating: Partially Implemented
Structure
Department CPR Finding: Documentation indicates that there were only two ELL students in the
district at the time of the onsite visit. The ELL student at Level 2 received only one hour of ESL
instruction per day, when the recommended hours of ESL instruction for this level of proficiency is 2.5
hours per day. Current hours of ESL instruction provided to the ELL student at proficiency level 2 are
not consistent with the Department guidelines. Please see the “Transitional Guidance on
Identification, Assessment, Placement, and Reclassification of English Language Learners August
2013” as found on http://www.doe.mass.edu/ell/guidance_laws.html
According to the documents reviewed, the district does not have an ESL curriculum. Although the
district wants to proceed with the task of creating an ESL curriculum, they did not submit a plan for
this task at the time of the onsite visit.
Narrative Description of Corrective Action:
1) the ELE Coordinator has conducted a review of all ELE students to ensure the all
instructional hours are consistent with each student’s proficiency level. The Coordinator’s
review found that all students are receiving the consistent with Department guidelines.
2) DCA has developed a process and timeline to adopt a curriculum for the 2014-2015 School
Year (attachment 2).
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Dorchester Collegiate Academy Charter (District) CPR Corrective Action Plan
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Title/Role of Person(s) Responsible for
Implementation: Bob Flynn and Tara Trent
Expected Date of Completion for Each
Corrective Action Activity: On or before
September 30, 2014
Evidence of Completion of the Corrective Action:
1) Student service grid (attachment 1)
2) A clear curriculum will be developed that directly aligns with the Common Core skills and
standards as well as implemented during ELE instruction.
Description of Internal Monitoring Procedures: Bob Flynn and Tara Trent will oversee the
curriculum development process to ensure all benchmarks are met.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
A review of the ELE service grid submitted by the district shows that current hours of ESL instruction
are still not consistent with Department guidelines and does not show if the ESL instruction is provided
by a licensed ESL teacher. However, the Department partially approves the corrective action plan
based on the information included in the document “ Curriculum Timeline”. “ Curriculum Timeline”
document includes a plan to discuss implementation of a new scheduling structure to support formal
ESL classes in the 2014-15 School Year. Yet, the Department suggests that the areas of concern listed
below to be considered planning for the 2014-15 School Year in order to remedy the identified
noncompliance.


Districts must ensure that all ELL students receive ESL instruction and/or language support
corresponding to their linguistic needs. Level 2 students have different needs than Level 3
students. Therefore, the district may fail to best serve ELLs if the level of proficiency
assigned by the district is not specific. The district should take into account ACCESS
results to plan ESL services.
Districts can only consider push-in model if the instructional focus will be ESL and the
instruction will be based on an ESL curriculum. Sheltered content support provided by the
ESL teachers in an inclusion setting cannot count towards ESL instructional time.
The district committed to purchasing ESL curricular materials that align to the WIDA standards.
Although purchased materials can be used as resources, they cannot replace the curriculum districts are
expected to develop based on WIDA standards. This curriculum will reflect the content to be taught
and address the instructional needs of the ELL population at all levels. Therefore the district should
provide the Department with information about the process of developing ESL/ELD curriculum that
integrates the WIDA standards as well as the timeline for implementation.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
1) Please provide a detailed plan that shows that the district is providing sufficient ESL
instruction to all ELL students during the 2013-2014 school year based on the Department's
Transitional Guidance on Identification, Assessment, Placement, and Reclassification of
English Language Learners found at http://www.doe.mass.edu/ell/TransitionalGuidance.pdf
2) Please complete district information in the attached spreadsheet labeled ELL List by school for
each ELL student in the district.
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3) Submit a plan that includes information about a process for reviewing or developing ESL
curriculum that integrates WIDA ELD standards. a plan for WIDA implementation including
information such as WIDA training opportunities for the district staff, responsible district
staff, meeting dates, minutes and signing sheets and timelines for implementation
Progress Report Due Date(s): October 10, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 6
Rating: Partially Implemented
Program Exit & Readiness
Department CPR Finding: The documentation submitted by the district for ELE 6 indicates that
students who meet the school’s exit criteria will be exited from the ESL program, however, the exit
criteria used by the district to determine that ELL students are proficient and can participate
meaningfully in all aspects of the district’s general education program without the use of adopted or
simplified English materials is not specified.
Narrative Description of Corrective Action: Formal Exit Procedures have been developed and will
be implemented this academic year.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Tara Trent
Corrective Action Activity: June 24, 2014
Evidence of Completion of the Corrective Action: All Exit Procedures are followed and every ELL
student is reviewed annually and classified for the next academic year.
Description of Internal Monitoring Procedures: Tara Trent will oversee the process outlined in the
Exit Procedures document.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 6
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Although the district mentions in the corrective action plan that the student’s yearly progress will be
reviewed, there is no information provided regarding the exit criteria that will be considered by the
district to determine whether the student can be reclassified as FLEP.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
Please submit a description of the district’s reclassification procedures and other supporting documents
such as annual review forms.
Progress Report Due Date(s): October 10, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program Evaluation
Rating: Not Implemented
Department CPR Finding: A review of the documentation and interviews indicated that the district
does not conduct periodic evaluations of the effectiveness of its ELE program in developing students’
English language skills and increasing their ability to participate meaningfully in the educational
program.
Narrative Description of Corrective Action: DCA will conduct annual evaluation of its ELL
program to assess overall effectiveness using an established evaluation procedure and, through focus
groups, incorporating the feedback of administration, ELL teachers, special education teachers and
general education teachers.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Tara Trent and Bob Flynn
Corrective Action Activity: June 24, 2014
Evidence of Completion of the Corrective Action: Evaluation data as well as findings of what is
working effectively and what areas need improvement. Evaluation document attached (attachment 4)
Description of Internal Monitoring Procedures: Bob Flynn and Tara Trent will oversee the
evaluation process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17 Program Evaluation
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): The charter school submitted a copy of its evaluation
protocols that will be used to self-assess ELE programming. These protocols include establishment of
an evaluation team, identified focus areas for both data collection and analysis, the setting of target
goals based on the findings, and a process for post-evaluation monitoring.
Using the newly adopted self-evaluation protocols, please submit the results of the charter school’s
ELE programming review. This progress report is due by October 10, 2014.
Progress Report Due Date(s): October 10, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of ELL Students
Rating: Partially Implemented
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Department CPR Finding: Record review determined the following issues with the school’s initial
parent notification letter: 1) the notice indicates that parents must sign and return the letter to provide
consent before the school provides ELL services; 2) the notice does not include the student’s
proficiency level; 3) the school’s notice does not clearly articulate the parent’s right to waive the
student into another language support program; and 4) the notice is not consistently found in student
files.
Narrative Description of Corrective Action: DCA has formalized its filing system for the ELE
department (attachments 5 and 6). In addition, DCA’s procedure is that all parents must sign and
return before ELL services are provided. Lastly, a new parent notification letter has been developed
that meets all requirements (attachment 7).
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Tara Trent
Corrective Action Activity: In Effect.
Evidence of Completion of the Corrective Action: Tara Trent reviews all files to ensure parents have
returned notification form before services are provide. In addition a new notification form has been
adopted.
Also, a record keeping policy has been developed
Description of Internal Monitoring Procedures: Tara Trent monitors the process for each ELL
students.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The charter school incorrectly proposed that it will
require parental signature prior to beginning ELE services. As this was a noncompliant procedure at the
time of the Coordinated Program Review, it cannot be accepted as corrective action. In addition, the
charter school proposed the use of a checklist to assist in keeping ELE files in compliance for content.
While this can be an acceptable corrective action, this particular checklist includes an area to document
whether the parent has signed consent and is missing several required components for records of ELL
students. The Department, however, can accept the charter school’s proposed Initial/Annual Parental
Notification letter which does not appear to require a parent signature.
Department Order of Corrective Action: The charter school must resubmit a proposed corrective
action that does not require parental consent for a child to receive ELE services, as well as resubmit an
ELL file checklist that is compliant under the legal requirements of Criterion ELE 18.
Required Elements of Progress Report(s):
Submit the following items by October 10, 2014: 1) a statement of assurance that the charter school
does not require parental consent in order for ELE services to be provided to students identified as an
ELL and 2) a copy of the newly created checklist that will be utilized to monitor the required
documentation in ELE student records.
For the subsequent progress report, the charter school will conduct an internal review of 15 ELL
student records for evidence of the newly adopted Initial/Annual Parental Notification letter and all
required documentation in ELE student records.
Provide a summary of the record review, including the total number of records reviewed, the number of
records found in compliance and the number of any records identified for noncompliance. If continued
noncompliance was identified, please determine a root cause of noncompliance and indicate the
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Dorchester Collegiate Academy Charter (District) CPR Corrective Action Plan
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corrective action to address such noncompliance. Please submit the results of the review by February
9, 2015.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade levels for the records reviewed; b) Date of the review; c) Name of the person(s) who conducted
the review, with their role(s) and signature(s).
Progress Report Due Date(s): October 10, 2104; February 9, 2015
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Dorchester Collegiate Academy Charter (District) CPR Corrective Action Plan
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